HomeMy Public PortalAbout2019.01.17 LBT MinutesMinutes --McCall Public Library Board of Trustees Meeting
January 17, 2019
Legion Hall, 9:00 AM
Call to order: 9:10 am
Attendance: Jacki Rubin, Lola Elliot, John Milliner, Lynn Lewinski, Ed Hershberger, Amy Rush, Linda
Stokes, Terry Edvalson, Barrett Lamm, Meg Lojek
Amendments to Agenda: None
Approval of Minutes: 12/20/18, motion to approve as amended by Lola, 2' by Jacki.
Director's Report:
Payment Approvals: 12/27/2018 motioned by Ed to approve, 2"d by Lola.
Budget and Stats: Report from Linda Stokes to deposit $6750.66 for 1st quarter FY19 motioned
to approve by Ed, Jacki 2nd
Monthly financial statement review appears to be fine.
Staff evaluations are in progress.
Programs and plans for Winter Carnival parade, partnering with Parks and Rec are sounding fun.
The 2"d weekend there will be a snowman building contest.
Fundraising monthly report: Amy reviewed her monthly report, funding and meetings continue to move
along. She shared the new "Case for Support" document used with Ambassador presentations, which
looks great! Wow! What a difference! This is to be used in personal conversations with prospective
donors, not as a general handout. New Ambassadors have given the group an energy boost; good to
have them on board. Trustees asked Amy and Meg to update the website's Expansion Campaign page.
New Business:
Foundation: Terry and Barret from the Library Foundation shared documents and discussion
about how finances are handled, and the scope of their intentions. It was nice to have Barrett Lamm,
treasurer, and Terry Edvalson take the time to come to our meeting. We look forward to our future
work together. There is a helpful flow chart that shows how monthly and quarterly reports will flow
from Meg and Amy to the Board of Trustees and the Foundation. (attachment)
Annual Report: Meg's annual report to the Council is full of super interesting facts, figures and
photos. A good year of events.
Old Business:
The Trustees signed Thank You notes.
Meg gave us an update and the Board likes EveryLibrary.org and the advice available from John
Chrastka. We will continue to work with him as we inform ourselves about the bonding process.
Friends Liaison report:
The Friends have a new President, Pat Ager. Past President, Nancy Randolf was given an award
for her innovative ideas. New members continue to investigate different aspects, such as joining on-line.
A visit to inform new members of how the library functions, and answer questions will be planned by
Meg and Linda Stokes.
Foundation report:
See Foundation report under "New Business" - Made by John with Foundation discussion.
City Council Liaison report: N/A
Adjourned: 11:15 am
Next Meetings: February 14th; March 21sY and April 18th (9:00 AM in Legion Hall)
Minutes prepared by Lynn Lewi/Cki, Secretary
Respectfully submitted by Jacki Rubin, ChairG`� '
Library Expansion Financial Flows chart
Library financial report
LGIP and library gifts
(Meg)
Monthly report
Trustees
City LOT/CIP report
Public funds
(Meg)
Foundation financial report
Gifts to the Foundation
(Amy)
Quarterly report
Quarter and Campaign to date
(John)
Trustees
Foundation
Amy
Monthly report
— Trustees
— Foundation