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HomeMy Public PortalAbout09-7474 Paul t. Swweney Sponsored by: City Manager RESOLUTION NO. 09-7474 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT WITH PAUL T. SWEENEY FOR SPECIALIZED CONSULTING AND PROFESSIONAL SERVICES IN AN AMOUNT NOT TO EXCEED THIRTY- ONE THOUSAND TWO HUNDRED FIFTY DOLLARS ($31,250.00) PAYABLE FROM ACCOUNT NO. 26-521312 WHEREAS, the City of Opa-locka (`City") Police Department desires to have Paul T. Sweeney (`Consultant") perform work under the direction of the City's Police Chief in providing consultative and administrative support activities that will benefit the Police Department; and WHEREAS, Consultant will conduct a review of the Police Department's existing grant funding and establish a grants management system to ensure that all objectives, administrative reports, invoices, timelines and deliverables are accomplished within the requirement(s) of the funding source; and WHEREAS,Consultant will conduct research to identify funding opportunities and develop grant proposals to address critical police departmental needs including: equipment, material, technologies, training and community prevention enhancements; and WHEREAS, Consultant has previously served the City under agreements dated March 12, 2008 and November 7,2008,as authorized by the City Commission of the City of Opa-locka("City Commission") by the adoption of Resolutions 08-7224 and 08-7368 respectively; and WHEREAS, the City Commission desires that the Interim City Manager enter into an agreement with Consultant for the provision of specialized consulting and professional services. Resolution No. 0 9—7 4 7 4 NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble here are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the Interim City Manager to enter into and execute an agreement with Paul T. Sweeney for specialized consulting and professional services in an amount not to exceed Thirty-One Thousand Two Hundred Fifty Dollars($31,250.00)payable from Account No.26-521312,in a contract form acceptable to the City Attorney. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 1 0 day of JUNE , 2009. ..: , ,idiriel JOSEPH L. L EY MAYOR Attest: Approved as to form and legal sufficiency: ri. . Deborah S. rby Burnadette Nofrig-Weeks City Clerk City Attorney Moved by: JOHNSON Seconded by: HOLMES Commission Vote: 4-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: NOT PRESENT Mayor Kelley: YES 04 Op'O RAS Bfl Memorandum TO: Mayor Joseph L. Kelley Vice-Mayor Myra L.Taylor Commissioner Timothy Holmes Commissioner Dor.. � Johnson Commissioner •: ydus FROM: Bryan K. Fm 0 ,`..t anager DATE: June 2 RE: P _ i AL AGREEMENT-RENEWAL Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT WITH PAUL T. SWEENEY FOR SPECIALIZED CONSULTING AND PROFESSIONAL SERVICES IN AN AMOUNT NOT TO EXCEED THIRTY-ONE THOUSAND TWO HUNDRED FIFTY DOLLARS ($31,250.00) PAYABLE FROM ACCOUNT NO. 21-521312. Description: Consultative and professional services as it relates to funding sources that will benefit the Police Department. Financial Impact: This Item has a positive fiscal impact of$31,250.00 Implementation Time Line: Immediately Legislative History: Resolution Nos. 08-7224 and 08-7368. Recommendation(s): Staff recommends approval. Analysis: Under the direction of the Chief of Police or his designee,the Provider will review existing grant funding and establish a grants management system, identify funding opportunities, develop grant proposals to address critical departmental needs, and provide all other professional responsibilities and support as outlined in scope of services ATTACHMENT(S): 1. Contract Agreement Draft 2. Resolutions: 08-7224 & 08-7368 PREPARED BY: Rodney Ballentine END OF MEMORANDUM Agreement To Provide Specialized Consultative and Professional Services to the Police Department of the City of Opa-Locka, Florida Herein represents a Professional Services Agreement between Paul T. Sweeney, (hereinafter referred to as the "Provider") having its principal office at 14076 S.W. 48th Terrace, Miami, FL 33175 and the City of Opa-Locka, 780 Fisherman Street N.W., Opa-Locka, Florida 33054 ("City"). A. Services to be Provided: Provider agrees to perform the following services: 1. To work under the direction and at the discretion of the Chief of Police or his designee. 2. To carry out the duties, activities and assignments outlined in the Scope of Services as the constraints of the agreement allow. 3. That modification may be made to the Scope of Services at the discretion of the Chief and agreed to by the Provider. 4. That services will be provided as an independent individual or organization, not an employee of the Department, or the City of Opa-Locka, and as such is not entitled to any benefits normally accorded to employees, with the exception that the Department will provide office space or an appropriate work area in the Department facility where work is to be performed. 5. That any date, studies, reports, grants or other documents prepared or obtained under this agreement shall be considered works for hire and shall become the property of the City without restriction or limitation. 6. Not to enter into any subcontracts, retain consultants, or assign, transfer or convey responsibility for any aspect of the work to be completed under the Scope of Services, without prior written consent of the City. 7. To comply with all Federal, State, County and Municipal laws, ordinances, rules and regulations that may pertain to the services provided under this executed agreement. Page 1 of 4 B. Contract Period: 1. The contract period shall begin on the day this agreement has been signed by both the City Manager and the Provider, and extend for 180 calendar days. 2. It is anticipated that the Provider will commit an average of 20 hours per week during the contract period, but will maintain a reasonable degree of flexibility in scheduling to meet the needs of the Police Department. However, the total billable hours shall not exceed 500 hours. 3. The total dollar value of the contract shall not exceed $31,250. 4. The contract shall expire but may be eligible for renewal, in whole or in part, with mutual consent of the City and the Provider after any one of the criteria in 1, 2 or 3 above has been met. C. Payments to Provider: 1. Billable hours worked shall be documented on the appropriate Department form, invoice, or other suitable instrument and approved for payment by the City Manager. 2. Payments may be made on either a bi-weekly or monthly basis. Payments shall include all hours worked during period as reflected on the approved invoice. Payment shall be due within 15 days at the end of the pay period. 3. Payment shall be at the rate of$62.50 per hour. D. Other Expenses for Which the City Shall Reimburse Provider: 1. Costs for document reproduction, such as grant proposals. 2. Costs for any specialized computer software required by the Department (excluding Microsoft Office products). 3. Actual expenses for travel outside Miami-Dade County required by the Police Department, to include air and/or ground transportation, lodging and the meal allowance rate approved for City employees. E. Indemnification: Provider shall indemnify and hold City harmless for any and all actions, claims, injuries or damages resulting from any action performed by Provider during the period of this contract. Page 2 of 4 F. Scope of Services: Under the direction of the Chief of Police of the Opa-Locka Police Department, or his designee, the Provider will conduct the consultative and administrative support activities delineated below. These proposed activities are illustrative and may be given greater specificity. It is understood that changes in focus or shifts in priority regarding the order of urgency of activities to be undertaken are at the discretion of the Department as is necessary to further the mission and goals of the Department as articulated by the Chief and his management team. Proposed activities include: • Review existing grant funding and establish a grants management system to ensure that all objectives, administrative reports, invoices, timelines and deliverables are accomplished within the requirements of the funding source. • Conduct research to identify funding opportunities and develop grant proposals to address critical departmental needs including equipment, material, technologies, training and community crime prevention enhancements. • Review administrative support operations including work flow, task analysis, time management, and standard operating procedures, and recommend modifications where efficiencies may be realized. Design management tools and system improvements as necessary. • Assist in the development of the Departmental Strategic Plan. • Provide assistance as directed by the Chief to senior staff addressing high priority issues and in the development of special projects. • Review, update and recommend changes to Policy and Procedures Manuals to reflect best practices. • Develop an implementation plan for future application for Professional Accreditation. • Provide other professional administrative management support. Page 3 of 4 IN WITNESS WHEREOF the parties have executed this agreement as set forth herein. PROVIDER: CITY OF OPA-LOCKA, FLORIDA: By: By: Name: Paul T. Sweeney Name: Bryan Finnie Title: Consultant Title: City Manager Date: Date: Attest: Deborah S. Irby City Clerk Date: Approved as to form and legal sufficiency: Burnadette Norris-Weeks City Attorney Date: Page 4 of 4 r=. Sponsored by: City Manager © O PY RESOLUTION NO. 0 8-7 2 2 4 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT WITH PAUL T. SWEENEY FOR SPECIALIZED CONSULTATIVE AND PROFESSIONAL SERVICES, IN AN AMOUNT NOT TO EXCEED THIRTY ONE THOUSAND TWO HUNDRED FIFTY DOLLARS ($31,250.00) PAYABLE FROM ACCOUNT NO. 21-26-521312 WHEREAS, the City of Opa-locka Police Department seeks the professional services of Paul T. Sweeney (the provider) to work under the direction of the Chief of Police providing consultative and administrative support activities as it relates to funding sources that will benefit the department; and WHEREAS, the provider will concentrate and conduct a review of the department's existing grant funding and establish a grants management system to insure that all objectives, administrative reports, invoices, timelines and deliverables are accomplished within the requirement(s) of the funding source; and WHEREAS, the provider will conduct research to identify funding opportunities and develop grant proposals to address critical departmental needs including equipment, material, technologies, training and community prevention enhancements; and WHEREAS, the provider has served the City of Opa-locka Police Department in a consultative and professional capacity in the past, under agreement dated May 3, 2007. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble here are incorporated by reference. Section 2. The City Manager is hereby authorized to enter into and execute an agreement for consultative and administrative support activities with Paul T. Sweeney in an amount not to exceed Thirty One Thousand Two Hundred Fifty Dollars ($31,250.00) payable from Account No. 21-26-521312. Resolution No. 0 8—7 2 24 PASSED AND ADOPTED this 2 7 day of FEBRUARY , 2008. ahjav MAYOR Attest to: Approved as to form and legal sufficiency: CITY C. ERK (GELLER, CIELtER, FISHER & GARFINKEL, LLP Acting City Attorney (�DATE Moved by: COMMISSIONER HOLMES Seconded by: VICE MAYOR JOHNSON Commission Vote: 5-0 Commissioner Tydus: YES Commissioner Holmes: YES Commissioner Miller: YES Vice-Mayor Johnson: YES Mayor Kelley: YES C:\Documents and Settings\vmcleary\My Documents\Resolutions\Paul Sweeney 02-08.doc Agreement '. 0 PY To Provide Specialized Consultative and Professional Services to the Police Department of the City of Opa-Locka, Florida Herein represents a Professional Services Agreement between Paul T. Sweeney, (hereinafter referred to as the "Provider") having its principal office at 14076 S.W. 48th Terrace, Miami, FL 33175 and the City of Opa-Locka, 780 Fisherman Street N.W., Opa- Locka, Florida 33054 ("City"). A. Services to be Provided: Provider agrees to perform the following services: 1 . To work under the direction and at the discretion of the Chief of Police or his designee. 2. To carry out the duties, activities and assignments outlined in the Scope of Services as the constraints of the agreement allow. 3. That modification may be made to the Scope of Services at the discretion of the Chief and agreed to by the Provider. 4. That it is an independent individual or organization, not an employee of the Department, or the City of Opa-Locka, and as such is not entitled to any benefits normally accorded to employees, with the exception that the Department will provide office space or an appropriate work area in the Department facility where work is to be performed. 5. That any date, studies, reports, grants or other documents prepared or obtained under this agreement shall be considered works for hire and shall become the property of the City without restriction or limitation. 6. Not to enter into any subcontracts, retain consultants, or assign, transfer or convey responsibility for any aspect of the work to be completed under the Scope of Services, without prior written consent of the City. 7. To comply with all Federal, State, County and Municipal laws, ordinances, rules and regulations that may pertain to the services provided under this executed agreement. Page 1 of 4 B. Contract Period: 1 . The contract period shall begin on the day this agreement has been signed by both the City Manager and the Provider, and extend for 180 calendar days. 2. It is anticipated that the Provider will commit an average of 20 hours per week during the contract period, but will maintain a reasonable degree of flexibility in scheduling to meet the needs of the Police Department. However, the total billable hours shall not exceed 500 hours. 3. The total dollar value of the contract shall not exceed $31,250. 4. The contract shall expire but may be eligible for renewal, in whole or in part, with mutual consent of the City and the Provider after any one of the criteria in 1 , 2 or 3 above has been met. C. Payments to Provider: 1 . Billable hours worked shall be documented on the appropriate Department form, invoice, or other suitable instrument and approved for payment by the City Manager. 2. Payments may be made on either a bi-weekly or monthly basis. Payments shall include all hours worked during period as reflected on the approved invoice. Payment shall be due within 15 days at the end of the pay period. 3. Payment shall be at the rate of $62.50 per hour. D. Other Expenses for Which the City Shall Reimburse Provider: 1 . Costs for document reproduction, such as grant proposals. 2. Costs for any specialized computer software required by the Department (excluding Microsoft Office products). 3. Actual expenses for travel outside Miami-Dade County required by the Police Department, to include air and/or ground transportation, lodging and the meal allowance rate approved for City employees. E. Indemnification: Provider shall indemnify and hold City harmless for any and all actions, claims, injuries or damages resulting from any action performed by Provider during the period of this contract. Page 2 of 4 F. Scope of Services: Under the direction of the Chief of Police of the Opa-Locka Police Department, or his designee, the Provider will conduct the consultative and administrative support activities delineated below. These proposed activities are illustrative and may be given greater specificity. It is understood that changes in focus or shifts in priority regarding the order of urgency of activities to be undertaken are at the discretion of the Department as is necessary to further the mission and goals of the Department as articulated by the Chief and his management team. Proposed activities include: • Review existing grant funding and establish a grants management system to ensure that all objectives, administrative reports, invoices, timelines and deliverables are accomplished within the requirements of the funding source. • Conduct research to identify funding opportunities and develop grant proposals to address critical departmental needs including equipment, material, technologies, training and community crime prevention enhancements. • Review administrative support operations including work flow, task analysis, time management, and standard operating procedures, and recommend modifications where efficiencies may be realized. Design management tools and system improvements as necessary. • Assist in the development of the Departmental Strategic Plan. • Provide assistance as directed by the Chief to senior staff addressing high priority issues and in the development of special projects. • Review, update and recommend changes to Policy and Procedures Manuals to reflect best practices. • Develop an implementation plan for future application for Professional Accreditation. • Provide other professional administrative management support. Page 3 of 4 IN WITNESS WHEREOF the parties have executed this agreement as set forth herein. PROVIDER: CITY OF OPA-LOCKA, FLORIDA By: �f By• "1.1.44to-1 Nitekadll • Name: Paul T. Sweeney Name: Jannie R. Beverly Title: Consultant Title: City Manager Date: S7 ,/( • Date: a� D Page 4 of 4 Sponsored by: City Manager © 0 RESOLUTION NO. 08—7 3 6 8 A RESOLUTION OF THE CITY CFIMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT WITH PAUL T. SWEENEY FOR SPECIALIZED CONSULTING AND PROFESSIONAL SERVICES IN AN AMOUNT NOT TO EXCEED THIRTY- ONE THOUSAND TWO HUNDRED FIFTY DOLLARS ($31,250.00) PAYABLE FROM ACCOUNT NO. 26-521312. WHEREAS, the City of Opa-locka (`City") Police Department desires to have Paul T. Sweeney (`Consultant") perform work under the direction of the City's Police Chief in providing consultative and administrative support activities as it relates to funding sources that will benefit the Police Department; and WHEREAS, Consultant will conduct a review of the Police Department's existing grant funding and establish a grants management system to insure that all objectives, administrative reports, invoices, timelines and deliverables are accomplished within the requirement(s) of the funding source; and WHEREAS,Consultant will conduct research to identify funding opportunities and develop grant proposals to address critical departmental needs including equipment,material,technologies, training and community prevention enhancements; and WHEREAS, Consultant has previously served the City under agreement dated March 12, 2008, as authorized by the City Commission of the City of Opa-locka("City Commission")by the adoption of Resolution 08-7224; and WHEREAS, the City Commission desires that the City Manager enter into an agreement with Consultant for the provision of specialized consulting and professional services. Resolution No. 0 8-7 3 6 8 NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLsIRMA: Section 1. The recitals to the preamble here are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to enter into and execute an agreement with Paul T.Sweeney for specialized consulting and professional services in an amount not to exceed Thirty-One Thousand Two Hundred Fifty Dollars ($31,250.00) payable from Account No. 26-521312, in a contract form acceptable to the City Attorney. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 8 day of OCTOBER , 2008. 'JtJSEPH L. I?LEY MAYO ) Attest: Approved as to form and legal sufficiency: 'AP Deborah S. Irby - Burn deft- 1 orris- eeks City Clerk City • omey Moved by: JOHNSON Seconded by: HOLMES Commission Vote: 5-0 Commissioner Tydus: YES Commissioner Holmes: YES Commissioner Miller: YES Vice-Mayor Johnson: YES Mayor Kelley: YES Agreement To Provide Specialized Consultative and Professional Services to the Police Department of the City of Opa-Locka, Florida Herein represents a Professional Services Agreement between Paul T. Sweeney, (hereinafter referred to as the "Provider") having its principal office at 14076 S.W. 48th Terrace, Miami, FL 33175 and the City of Opa-Locka, 780 Fisherman Street N.W., Opa-Locka, Florida 33054 ("City"). A. Services to be Provided: Provider agrees to perform the following services: 1. To work under the direction and at the discretion of the Chief of Police or his designee. 2. To carry out the duties, activities and assignments outlined in the Scope of Services as the constraints of the agreement allow. 3. That modification may be made to the Scope of Services at the discretion of the Chief and agreed to by the Provider. 4. That services will be provided as an independent individual or organization, not an employee of the Department, or the City of Opa-Locka, and as such is not entitled to any benefits normally accorded to employees, with the exception that the Department will provide office space or an appropriate work area in the Department facility where work is to be performed. 5. That any date, studies, reports, grants or other documents prepared or obtained under this agreement shall be considered works for hire and shall become the property of the City without restriction or limitation. 6. Not to enter into any subcontracts, retain consultants, or assign, transfer or convey responsibility for any aspect of the work to be completed under the Scope of Services, without prior written consent of the City. 7. To comply with all Federal, State, County and Municipal laws, ordinances, rules and regulations that may pertain to the services provided under this executed agreement. Page 1 of 4 B. Contract Period: 1. The contract period shall begin on the day this agreement has been signed by both the City Manager and the Provider, and extend for 180 calendar days. 2. It is anticipated that the Provider will commit an average of 20 hours per week during the contract period, but will maintain a reasonable degree of flexibility in scheduling to meet the needs of the Police Department. However, the total billable hours shall not exceed 500 hours. 3. The total dollar value of the contract shall not exceed $31,250. 4. The contract shall expire but may be eligible for renewal, in whole or in part, with mutual consent of the City and the Provider after any one of the criteria in 1, 2 or 3 above has been met. C. Payments to Provider: 1. Billable hours worked shall be documented on the appropriate Department form, invoice, or other suitable instrument and approved for payment by the City Manager. 2. Payments may be made on either a bi-weekly or monthly basis. Payments shall include all hours worked during period as reflected on the approved invoice. Payment shall be due within 15 days at the end of the pay period. 3. Payment shall be at the rate of$62.50 per hour. D. Other Expenses for Which the City Shall Reimburse Provider: 1. Costs for document reproduction, such as grant proposals. 2. Costs for any specialized computer software required by the Department (excluding Microsoft Office products). 3. Actual expenses for travel outside Miami-Dade County required by the Police Department, to include air and/or ground transportation, lodging and the meal allowance rate approved for City employees. E. Indemnification: Provider shall indemnify and hold City harmless for any and all actions, claims, injuries or damages resulting from any action performed by Provider during the period of this contract. Page 2 of 4 F. Scope of Services: Under the direction of the Chief of Police of the Opa-Locka Police Department, or his designee, the Provider will conduct the consultative and administrative support activities delineated below. These proposed activities are illustrative and may be given greater specificity. It is understood that changes in focus or shifts in priority regarding the order of urgency of activities to be undertaken are at the discretion of the Department as is necessary to further the mission and goals of the Department as articulated by the Chief and his management team. Proposed activities include: • Review existing grant funding and establish a grants management system to ensure that all objectives, administrative reports, invoices, timelines and deliverables are accomplished within the requirements of the funding source. • Conduct research to identify funding opportunities and develop grant proposals to address critical departmental needs including equipment, material, technologies, training and community crime prevention enhancements. • Review administrative support operations including work flow, task analysis, time management, and standard operating procedures, and recommend modifications where efficiencies may be realized. Design management tools and system improvements as necessary. • Assist in the development of the Departmental Strategic Plan. • Provide assistance as directed by the Chief to senior staff addressing high priority issues and in the development of special projects. • Review, update and recommend changes to Policy and Procedures Manuals to reflect best practices. • Develop an implementation plan for future application for Professional Accreditation. • Provide other professional administrative management support. Page 3 of 4 IN WITNESS WHEREOF the parties have executed this agreement as set forth herein. PROVIDER: CITY OF OPA-LOCKA, FLORIDA: By: ,L / r BY i�:� • ` .. at Name: Paul T. Sweeney Name: Jannie R. Beverly Title: Consultant Title: City Manager Date: ////7 /.)'°f Date: /'I 1 'I t Attest: AAA/4i'. . &borah t. Irby City Cler Date: //''/a'o, Approved as to form and legal sufficiency: /d4d. B adette Norri ' eeks City Attor ney/ Date: G�t°--/ - Page 4 of 4