HomeMy Public PortalAbout09-7481 RFP for the Preparation of a New and Sewer Atlas Sponsored by: City Manager
RESOLUTION NO. 0 9-7 4 81
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO CREATE AND ISSUE A REQUEST FOR
PROPOSALS (RFP) FOR THE PREPARATION OF A NEW
WATER AND SEWER ATLAS FOR THE CITY
WHEREAS,the City of Opa-locka("City")has not updated its Water and Sewer Atlas for
several years; and
WHEREAS,the City's water and sewer atlas is outdated and there is now new technology
which could assist with these services; and
WHEREAS, due to the City's ongoing Capital Projects Program, it has become critical to
have the most accurate locations of all underground utilities; including size and capacity of sewer
and water mains; location of hydrants, valves, manholes, etc. to facilitate design and limit
construction costs; and
WHEREAS, an updated water and sewer atlas would be used to map underground City
utilities and would ultimately become part of a City-wide Geographic Information System(GIS);and
WHEREAS, issuance of a Request for Proposals (RFP) would allow the City to consider
proposals from qualified firms to prepare an updated water and sewer atlas for the City; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to create and issue an RFP for the preparation of a new water and sewer atlas for the City.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA:
Resolution No. 0 9—7 4 81
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to create and issue a Request for Proposals (RFP)for the preparation of a new Water and
Sewer atlas for the City.
Section 3. The City Manager is further authorized to take all necessary and
expedient action to effectuate the intent of this Resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 2 4 day of JUNE , 2009.
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Attest: Approved as to forfu and legal suffic. ncy:
Deborah S. Irby Burnadette Norris-Weeks
City Clerk City Attorney
Moved by: JOHNSON
Seconded by: HOLMES
Commission Vote: 5—0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
P LOOk
O! D
Memorandum
TO: Mayor Joseph L.Kelley
Vice-Mayor Myra L.Taylor
Commissioner Timothy Holmes
Commissioner Dorothy Johnson
Commissioner Rose Tydus
FROM: Fritz Armand,Public Works Director
DATE: June 15,2009
RE: Request for Proposals(RFP)for the preparation of a new City Water and Sewer
Atlas
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUESTING APPROVAL TO AUTHORIZE THE
CITY MANAGER TO CREATE AND ISSUE A REQUEST FOR PROPOSALS
(RFP) FOR THE PREPARATION OF A NEW CITY WATER AND SEWER
ATLAS AND TO ENTER INTO AN AGREEMENT WITH THE MOST
RESPONSIVE CONSTRUCTION FIRM IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Description: The Water and Sewer Atlases in the City of Opa-locka are over thirty (30) years old. The
old age of the atlases causes inaccuracy. As a result, the Public Works and Utilities Department has to
rely on human memory and staff familiarity with the City's system in order to service some areas of the
City utilities. Also, the Utility Crew has to react to problems such as leaks and breakages, etc. rather than
monitoring and preventing them. Due to the City's ongoing aggressive Capital Projects Program, it has
become critical to have accurate locations of all underground utilities; including size and capacity of
sewer and water mains; location of hydrants, valves, manholes, etc. to facilitate design and limit
construction costs. Ultimately, this information will become part of a Citywide Geographic Information
System (GIS). As the City considers major improvement projects to its underground infrastructure, the
accurate location of its physical assets will enable sustainable management of local resources. Using
current technology, the City will use the GIS to map its underground utilities. For example, this will
provide a visual tool for the location of a water meter, shut off valve, and sewer lateral in relation to a
service address. Approval shall increased operational efficiencies, safety of staff and citizens and saving
costs, as well as an overall savings over a long term outlook.
Financial Impact: Both Water and Sewer Atlases are funded in Fiscal Year(FY) 2009 under the capital
projects section and therefore will have no adverse financial impact. Rather, the operational costs savings
with the capacity for new residences and businesses to connect to the wastewater collection system. There
will be cost savings in performing maintenance and repairs which will have a great economic impact for
the entire community.
Implementation Time Line: The Request for Proposals (RFP)will be issued within thirty(30) days. The
procurement process (selection and award) is expected to be completed by September 2009, before the
fiscal year ends in order to meet deadlines for funding opportunities targeted by the City.
Legislative History: NONE
Recommendation(s): Staff recommends approval.
Analysis: This recommendation is based on the City's inaccurate existing Water and Sewer Atlas, which
is over thirty(30)years old. Also, a new atlas will save man-hours in performing maintenance and repairs
and the Geographic Information System (GIS) will have a positive economic impact on the entire
community.
ATTACHMENT(S):
-Resolution
PREPARED BY: Fritz,Armand,Public Works Director
END OF MEMORANDUM