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Home My Public Portal About09-7891 Special Compact, Inc. for Technical Assistance Sponsored by: City Manager RESOLUTION NO. 09-7891 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SOCIAL COMPACT,INC.,FOR TECHNICAL ASSISTANCE IN ORDER TO SUPPORT THE CITY'S APPLICATION TO THE U.S.CENSUS BUREAU'S CHALLENGE PROGRAM,IN AN AMOUNT NOT TO EXCEED TWENTY FIVE THOUSAND DOLLARS ($25,000.00), PAYABLE FROM ACCOUNT 19- 519312 WHEREAS, the City of Opa-locka ("City") generates revenue from the State of Florida based on population information determined by the United States census; and WHEREAS,according to the Florida Legislative Committee on Intergovernmental Relations (FLCIR),the City is projected to receive$2,273,146 in monies from the State of Florida based solely on population data derived from the U.S. Census; and WHEREAS,using the 2009-2010 estimates, an increase of 4,000 residents within the City could result in over $600,000 in additional annual revenue from the State of Florida; and WHEREAS, Social Compact, Inc., has offered to provide technical assistance to support the City's expected application to the U.S. Census Bureau's Census Challenge Program; and WHEREAS, based on Social Compact, Inc.'s successful track record of challenges and extensive experience within metropolitan cities such as Miami,New Orleans,San Francisco,Detroit, Toledo, Kansas City and Louisville, the City Manager is recommending that the City retain Social Compact, Inc. to provide technical assistance in order to support the City's application to the U.S. Census Bureau's Challenge Program, at a cost not to exceed Twenty Five Thousand Dollars ($25,000.00). Resolution No. 0 9—7 8 91 NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to enter into an Agreement with Social Compact, Inc, for technical assistance to support the City's application to the U.S. Census Bureau's Census Challenge Program and further authorizes the City Manager to expend funds in an amount Twenty Five Thousand Dollars ($25,000.00) to Social Compact, Inc., payable from Account No. 19-519312. .Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 22 day of JULY , 2009. ISEPH . L EY MAYOR Attest: „ Approved as to form and legal sufficiency: i∎ I eb e rah S. r•y Burn.det lorris- City Clerk City Attorney Moved by: JOHNSON Seconded by: HOLMES Commission Vote: 4-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: NOT PRESENT Vice-Mayor Taylor: YES Mayor Kelley: YES s; pi o o Memorandum TO: Mayor Joseph L. elley Vice-Mayor Myra . aylor Commissioner by Holmes Commissioner I frothy Johnson Commissioner ' ose Tydus FROM: Bryan K. Finnie, •rim City Manager DATE: July 10, 2009 RE: SOCIAL r •MPACT CENSUS CHALLENGE Request: APPRO, AL OF A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO E►' ER INTO AN AGREEMENT WITH SOCIAL COMPACT, INC. TO PREPARE FOR A CHALLENGE TO THE 2010 U.S. CENSUS FOR TWENTY-FIVE THOUSAND DOLLARS ($25,000). Description: Social Compact, Inc. proposes to provide technical assistance to support the City's expected application to the U.S. Census Bureau Census Challenge Program by the October 1, 2009 deadline. A successful challenge of the 2009 estimate would be greatly beneficial to increasing the baseline for the 2010 U.S. Census and future annual estimates. In addition to this service, Social Compact, Inc. shall provide, at no additional cost, demographic information and a web based platform for a to be determined period of time. Financial Impact: This item has an overall positive fiscal impact but must be funded as a non- budgeted item for$25,000 from Account: 19-519312. Implementation Time Line: Social Compact shall start immediately after Commission approval. In order to complete by the October 1, 2009 deadline, it will take about three months to collect, clean and analyze the data before submission of a census challenge. Legislative History: None Recommendation(s): Staff recommends approval. Analysis: This recommendation is based on Social Compact's 100% track record of successful challenges and extensive experience with metropolitan cities such as Miami, New Orleans, San Francisco, Detroit, Toledo, Kansas City and Louisville. The City of Opa-Locka, like all other municipalities within Florida, generates revenue from the state based on population determined by the U.S. Census. According to the Florida Legislative Committee on Intergovernmental Relations (FLCIR), the City of Opa-Locka is projected to receive for the 2009-2010 fiscal year$2,273,146 in monies from the State of Florida alone based solely on population data derived from the U.S. Census (Estimate includes the following taxes: Local Option Fuel Taxes [Motor&Diesel Fuels], Local Government Half-Cent Sales Tax, Municipal Revenue Sharing Program and the forecast of Taxable Communication Services and Revenues). Using the 2009-2010 estimates as a potential example, an increase of 4,000 residents within Opa-Locka could result in over$600,000 in additional annual revenue from the State of Florida alone. This 4,000 figure is the population undercount number quoted by City residents. The City also uses U.S. Census data for grants, loans and other fiscal resources as a political subdivision of both Miami-Dade County and the United States Government. ATTACHMENT(S): 1. Resolution 2. Scope of Work from Social Compact,Inc. PREPARED BY: Jordan W. Leonard END OF MEMORANDUM Social Compact City of Opa Lock, FL Census Challenge Scope of Work Submitted to The City of Opa Locka, FL June 2009 by The Social Compact, Inc. 738 7th Street S.E. Washington,DC 20003 202.547.2581 www.socialcompact.org SocialCompact 1. SCOPE OF WORK BACKGROUND In the spring of 2009, Social Compact approached the City of Opa Locka to explore the possibility of providing technical assistance to the City in support of its participation in the U.S. Census Bureau's Census Challenge Program. Census population estimates matter enormously to cities, determining a city's (a) share of funding allocations for federal and state programs; (b) prospects for securing private sector investment; (c) administrative effectiveness and efficiency, and even (d) public perception. In July 2009, the Census Bureau will release its population estimates for Opa Locka and officials have long conveyed that Opa Locka's official population estimates, generated annually by the U.S. Census Bureau, were inaccurate and signaled a potential loss to the City's appropriate share of federal and state funding. Social Compact proposes to provide technical assistance to support the City of Opa Locka in participating in a U.S. Census Bureau Census Challenge Program by submitting its very first census challenge to the U.S. Census Bureau by October 1, 2009 (the deadline for submissions as determined by the Census Bureau). Social Compact respectfully requests $25,000.00 of funding to support this work. Funding will be applied to staff costs pertaining to Social Compact's guidance and support in the challenge submission and the cost of travel by Social Compact staff to and from the city, as required. Social Compact's technical assistance program will result in: 1. A Census Challenge submission for the City of Opa Locka meeting the October 1, 2009 deadline; 2. An established protocol for data collection and management for the City going forward, and; 3. An established contact at the City who will act as liaison with the Census Bureau moving forward. 2. ABOUT SOCIAL COMPACT Social Compact is a nonprofit, nonpartisan coalition of business leaders from across the country committed to promoting successful investment in lower-income communities. Social Compact has pioneered the "DrillDown," a methodology first used in 1998 to analyze inner-city markets and create accurate, business-oriented profiles of "emerging" neighborhood markets. Drawing on business disciplines and community strength, these DrillDown profiles have a strong track record of catalyzing sustainable, private investment, benefiting communities and businesses alike. Social Compact's innovative research fills a void in the market: replacing outdated, deficiency-based data on lower-income communities with reliable market analysis to drive better investment decisions in underserved communities. P g e 2 I Social Compact:Opa Locka Census Challenge Scope of Work , ,., v.,,v:H.. ,, With its extensive experience in data management and regular contact with the U.S. Census Bureau, Social Compact has developed a program of support and technical assistance for cities wishing to participate in the Census Challenge Program. Social Compact works with cities to ensure they have appropriate data gathering and reporting protocols in place to not only challenge current year estimates, but to efficiently submit challenges from 2010 onwards. Social Compact has provided technical assistance leading to successful census challenges in seven cities (Detroit, MI; Kansas City, MO; Louisville, KY; Miami, FL; New Orleans, LA; San Francisco, CA, and; Toledo, OH). These challenges, cumulatively, have resulted in the Census Bureau's adjustment of official estimates through the addition of roughly 200,000 people. Social Compact is now recognized as the leading national advocate for accurate census estimates and is currently supporting the U.S. Conference of Mayors' 2010 Census Taskforce and working closely with the Congressional Sub-Committee responsible for oversight of the Census Bureau. 3. WHY CHALLENGE THE CENSUS ESTIMATES? • In total, over 170 federal programs incorporate census population data into formulas that determine the range and level of funding available for cities; • Retailers, financial institutions and other private sector investors rely on census population data to inform investment decisions across cities, and; • Census population indicators significantly contribute to the perception of a city, signaling economic prosperity and opportunity or forecasting stagnation and decline. 4. PROJECT OVERVIEW Social Compact has provided or is currently providing technical assistance to nine cities. The organization has developed a suite of services that respond to the unique local circumstances and requirements of the challenging jurisdiction. In Opa Locka, Social Compact proposes the following activities in accordance with the Census Bureau guidelines: a. Draft the Mayor's letter to the U.S. Census Bureau, stating the city's intention to challenge 2008 estimates and requesting to participate in the Census Challenge Program. As requested by the Census Bureau, only the challenging jurisdiction can directly inform the Bureau that it intends to challenge. b. Work with the City of Opa Locka to identify an appropriate point person to coordinate data gathering and act as the Opa Locka's liaison with the U.S. Census Bureau's census estimates division. P a g e 3 I Social Compact Opa Locka Census Challenge Scope of Work c. Assess and select the method most appropriate for the City of Opa Locka to generate population estimates. The Census Bureau accepts various methods of calculating estimates (Certificate of Occupancy Method, Building Permit Method or Utility Method). d. Provide on-site technical assistance and troubleshooting; data cleaning and analysis, as needed. e. Review final submissions materials to ensure that any submission can be processed in a timely and efficient manner by the Census Bureau. f. Prepare and review press materials in preparation for a potential release of the successful challenge. Social Compact has a 100 percent success rate in providing technical assistance to cities that have resulted in successful challenges. So far, in aggregate, over 193,000 people have been added to those cities' populations resulting in an estimated $65.5 million of additional federal funding per year to those cities. 5. PROJECT BUDGET Proposed Budget:The City of Opa Locka,FL Census Challenge Personnel Expenses Program salaries,wages and benefits I I $ 22,550.00 Total program salaries and wages $ 22,550.00 Other Expenses Consultants and professional fees $ - Travel $ 1,000.00 Data $ - Technology $ Other(specify) $ - Total other expenses $ 1,000.00 Indirect Expenses Indirect expenses I I $1,450.00 Total indirect expenses $ 1,450.00 Sub-total proposal expenses $ 25,000.00 Less In4dnd expenses Total proposal expenses $ 25,000.00 Proposal surplus(deficit) P a 2 e 4 1 Social Compact Opa Locka Census Cflailenge Scope of Wort ,. v_ x:, k =>:�; 6. PROJECT TIMELINE The Census Bureau states that challenges against 2008 estimates must be submitted by October 1, 2009. Social Compact's internal project tracking system will aid in gauging progress markers for Opa Locka's census challenge. Below is the proposed project timeline for the technical assistance program. Time Period Activities, ■ Establish a coordinator within the city Month 1 • Identify data with city • Collect data Month 2 to 4 • Clean and analyze data Month 5 • Submit Opa Locka's census challenge Page 51 Social Compact Opa Lock.]Ceosas Challenge.;cope of Work- a.-,:= :w :;a .•, Nap ' :..w a at. SOCIAL COMPACT BOARD OF DIRECTORS Social Compact's Board of Directors is comprised of industry leaders and practitioners who are actively engaged in the work of the organization. The Board provides guidance and financial support for all DrillDown projects and facilitates Social Compact's partnerships with leadership and decision makers from the corporate, nonprofit and public sectors, both nationally and locally. David H.Katkov Executive Vice President,The PMI Group, Inc. Chair President and Chief Operating Officer, PMI Mortgage Insurance Co. Joseph Reppert Vice Chair, First American Real Estate Information Services, Inc. Chair, Board of Trustees Mary Lee Widener President and CEO, Neighborhood Housing Services of America Vice Chair JoAnn Kane Vice President and Chief Operating Officer, Faithworks,Inc. Treasurer Michael R. McGuire President and CEO,Affinity Bank Secretary Clark Abrahams Chief Financial Architect,SAS Clayton Adams Vice President, Community Development, State Farm Fire & Casualty Company Lisa Glover Senior Vice President; Director of Community Affairs,US Bank Ron Guggenheimer Director, Analytics and Business Intelligence, Global Transaction Services, Citigroup Bonnie Kantor Senior Manager, Deloitte Services LP Robert A.McNeely Executive Vice President,Union Bank of California Chairman and CEO, Union Bank of California Foundation Peg Moertl Senior Vice President,Community Development Banking,PNC Bank Bruce D.Murphy Executive Vice President, KeyBank National Association President,Community Development Banking, KeyCorp Ed Owens III Senior Vice President and Director of Community Affairs, Fifth Third Bank Dean Schultz President and CEO, Federal Home Loan Bank of San Francisco Brian Stolarz Associate, K&L 1 Gates F' ? e 6 I Soda,Compact_Opa Lodi:a Census Challenge Scope of Wcrk asessnmaimmarm. SOCIAL COMPACT ORGANIZATIONAL DIVERSITY Constituency Managerial and Served Professional Clerical and by Project Board Staff Support Staff (approx.) RACIAL/ETHNIC COMPOSITION #15 #'S #a5 % African American/Black 5 2 1 34.4 Asian American/Pacific Islander 1 4.1 Hispanic/Latino(of any race) 2 11.0 White(Non-Hispanic) 13 5 54.7 Native American 0.5 Other 1 4.4 Total 18 11 1 N/A GENDER Female 22 % 63 % 100 % 51.0 % Male 88 % 37 % % 49.0 % Note: Constituency served by the DrillDown project is considered the City of Opa Locka;demographic data for the City provided by the American Community Survey,2006 Estimates. Page 7 I Social Compact 0 pa Locka Census Challenge Scope of Work