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Home My Public Portal About09-7898 PAWA Architect and Engineers Sponsored by: City Manager RESOLUTION NO. 0 9-7 8 9 8 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO MAKE PAYMENT TO PAWA ARCHITECT AND ENGINEERS INC., IN THE AMOUNT OF TWELVE THOUSAND EIGHT HUNDRED DOLLARS ($12,800.00) FOR ADDITIONAL DESIGN SERVICES REQUIRED TO COMPLETE THE CURTISS DRIVE/PERVIZ AVENUE ROADWAY REHABILITATION PROJECT, PAYABLE FROM ACCOUNT NO. 44- 541804 WHEREAS, on October 24, 2007, the City Commission of the City of Opa-locka ("City Commission") adopted Resolution No. 07-7167, amending the existing Agreement for professional design services with PAWA Architects and Engineers Inc. ("PAWA") by expanding the scope of work for the Curtiss Drive/Pervis Avenue roadway rehabilitation project in an amount not to exceed $147,200.00; WHEREAS, in order to complete the Curtiss Drive / Pervis Avenue project, it was later necessary to reproduce technical drawings required for the construction; and WHEREAS, PAWA reproduced the technical drawings and performed additional design services required to complete the project; and WHEREAS, the additional design services resulted in the total project cost increasing to $160,000.00; and WHEREAS, during fiscal year 2007-2008, the City Manager submitted payment to PAWA., for the additional design services required to complete the Curtiss Drive/ Pervis Avenue project in the total amount of Twelve Thousand Eight Hundred Dollars ($12,800.00); and WHEREAS, in order to reconcile the City's audit findings, the City Commission desires to ratify the action taken by the City Manager during fiscal year 2007-2008 by submitting payment to PAWA for the additional design services provided required to complete the Curtiss Drive /Pervis Avenue project. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby ratifies the action taken by the City Manager during fiscal year 2007-2008 by making payment to PAWA Architects and Engineering, Inc. in the total amount of Twelve Thousand Eight Hundred Dollars ($12,800.00), for additional design services required to complete the Curtiss Drive/Pervis Avenue roadway rehabilitation project, payable from Account No.44-541804. PASSED AND ADOPTED this 2 2 day of JULY , 2009. f =n 1SEPH L. LLEY MAYOR Attest: Approved as to form and legal sufficiency: Deborah . . • -- Burnadette Norris-Weeks City Clerk City Attorney Moved by: JOHNSON Seconded by: TAYLOR Commission Vote: 4-0 Commissioner Tydus: not present Commissioner Holmes: YES Commissioner Johnson: YES Vice-Mayor Taylor: YES Mayor Kelley: YES OQP-LOCKQ.._` • OQ � _ ■Q R Memorandum To: Mayor Joseph L. Kelley Vice Mayor Myra L. Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Rose Tydus From: Bryan K. Finnie,Interim • Date: June 29,2009 Re: ADDITIONAL DESIGN SERVICES FOR CURTISS DRIVE PROJECT Request: APPROVAL OF A RESOLUTION RATIFYING THE DECISION OF THE CITY MANAGER TO EXPAND TWELVE THOUSAND EIGHT HUNDRED DOLLARS ($12,800.00) AND PAY PAWA ENGINEERS INC. FOR ADDITIONAL DESIGN SERVICES DURING THE CONSTRUCTION OF THE CURTISS DRIVE/PERVIZ AVE ROADWAY REHABILITATION PROJECT Description: On October 24, 2009, the City of Opa-locka amended the existing professional design services and construction management agreement with PAWA in amount not to exceed 147,200 (Resolution # 07-7167) for additional work given the award by Miami Dade County of new funding to address unforeseen site conditions. In order to reconcile the City's audit findings and ratify the action taken during fiscal year 2007-2008 to complete these professional services it became necessary to reproduce as-built drawings not previously anticipated at the time the original resolution at an extra cost of$12,800. Financial Impact: The $12,800.00 expense for professional design services was budgeted under City approved allocation for Capital Projects in the fiscal year 2007-2008. Implementation Timeline: All Work has been completed Resolution for PAWA, Inc Page Two June 29,2009 Legislative History: N/A Recommendation(s): Staff recommends approval Analysis: Given the time constraints and in order to avoid unnecessary delays with the construction work and potential claims by the contractor which was mobilized on site, this extra professional design service was authorized subject to ratification by the City Commission Attachments: 1. City Resolution#07-7167 approving design services up to$ 147,200 2. Two agreements between City of Opa-locka and PAWA Engineers Inc. totaling $160,000 END OF MEMORANDUM Jun 30 2009 4: 01PM OPAL( R-PUBLIC WORKS 305-95: 895 p. 2 Sponsored by: City Manager Resolution No. 07-71 67 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LO CKA, FLORIDA AMENDING THE EXISTING PROFESSIONAL DESIGN SERVICES AND CONSTRUCTION MANAGEMENT AGREEMENT WITH PAWA ARCHITECTS AND ENGINEERS, INC., IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FORTY SEVEN THOUSAND TWO HUNDRED DOLLARS($147,200.00)FOR THE EXPANSION OF THE SCOPE OF WORK TO TIME CURTISS DRIVE PROJECT TO INCLUDE • VARIOUS IMPROVEMENTS ON EAST CURTISS DRIVE AND A . SEGMENT OF PERVIZ AVENUE,PAYABLE FROM ACCOUNT N0:)41-541$48 WHEREAS, the original Curtiss Drive Roadway was conceived as phased construction due to limited funding; and WHEREAS, the first phase was to complete Curtiss Drive west only; and WHEREAS hprewvas a-provisign_toi iFrlll a water main extension along Curtiss Drive east and a portion of Pcrviz Avenue,which did not include drainage,in addition to roadway ranging from NW 151'Street to Harem Avenue adversely impacted by construction; and WHEREAS, city staff worked with OCED to obtain additional funding to expand the original scope 94jewtpjele*needed work in one phase rather than two; and WHEREAS, the expansion of the existing Curtiss Drive Roadway Improvements on the east side will include new drainage, sidewalks,valley gutters, new roadway, sodding and planting, in addition to repairing. N'OW THE F:cM,,BE IT DULY.M QLAED BY TTY CITY COMMIS SIGN OF THE CITY OF OPA-LOCKA,FLORIDA: Jun 30 2009 4: 01PM OPAL, .A-PUBLIC WORKS 305-95 1.895 p. 3 Resolution No. 0 7-716 7 Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission hereby amends the existing professional design services and construction agreement with PAWA Architects and Engineers,Inc.,in a form acceptable to the City Attorney,in an amount not to exceed one hundred forty seven thousand two hundred dollars ($147,200.00)for the expansion of the scope ofwork to the Curtiss Drive Project to include various improvements on East Curtiss Drive and a segment ofPerviz Avenue,payable from Account No.41- 541648. PASSED AND ADOPTED this 2 4 day of OCTOBER , 2007. MAYOR Attest to: Approved as to form and legal sufficiency: `/,;,..NW_ CITY • .V O• o Z .7 D Moved by VICE MAYOR JOHNSON Seconded by: _ COMMISSIONER MILLER Commission Vote: 5-0 Commissioner Tydus: YES • Commissioner Holmes: YES Commissioner Miller: YES Vice-Mayor Johnson: YES • - Mayor Kelley: YES C:\Aocuments and SettinplvrnclearylMy Aocuments\ResolutianAlunepdina Asteement-w-PAWA Curtiss Dr.I0-07.6x Jun 30 2009 4: 01PM OPALC a—PUBLIC WORKS 305-95: 995 p. 4 it • --aggalt-, PAWA March 15, 2007 Al2CHITECYS City of Opa-locka ENGINEERS INC. 777 Sharazad Blvd. ,r • .eas Opa-Locka, Florida 33054 SrrrvemS • Planners Scientists ` Attn: Ms. Jannie R. Beverly, City Manager ei NE 1s Street.tote 2c0 Re: WORK ORDER for Storm Water Drainage I Roadway "i1 1 IFL.33132 Improvements. LISA 301.232.0A1VA Dear Ms. Beverly: rant:303.36e.scs PAWA Architects& Engineers, Inc. (PAWA) is pleased to submit to • http://wax.paaa. you our proposal for professional services for the design of and construction management for the Projects described below. Project Description: AArrh y A �;.Ki_. • This work Order encompasses Professional design Services, Field Investigations and Construction Inspection Services for the following projects: PROJECT: Curtiss Drive from Sultan Avenue to Perviz Drive. (Phases 2a, 2b,8 2c) and Sultan Avenue from Curtiss Drive to Douglas Road. Roadway Improvements, Drainage Improvements, Sewer Pipe Lining and Neighborhood Improvements. Scope of Work and Schedule of Fees: rn> v r s TECHNICAL SERVICES`DURING ESIGN AND BID(-PHASES: 1.1 Provide design_services for the project listed above. The design services shall include;. Schematic, Design Development, and the production of Construction Documents. 1.2, Assist the City with the bidding of the project. Initiate, organize and proctor pre-bid conferences. Attend bid openings and evaluate bids. Analyze bids and recommend the successful bidders. Submit bids to Agencies for approval and final acceptance. Recommend final award of contracts. The essionalr for item yriU. be a-faed amount of One Hundred • Thousand Dollars 00900,000.001. 2.0 TECHNICAL SERVICES DURING CONSTRUCTION PHASE: 2.1 Assist the City with the execution of the Contract Documents and the issuance of Notice to Proceed (NTP). Organize and Officiate pre- construction meetings and weekly/monthly construction meetings. Review 1 ti T h-Ct-+,M!CAL SERVICES DURING DESIGN iNJ ri • Jun 30 2009 4: 01PM OPALI A-PUBLIC WORKS 305-95 895 p. 5 ;. . PAWA Architects & Engineers, Inc. Curtiss Drive from Sultan Avenue to Perviz Drive. • and Approve shop drawings. Analyze, accept or reject change orders requests. Prepare change orders and. work orders for contractor(s). Approve or reject payment applications for contractors. 2.2 Provide Resident Engineers and Inspectors. Prepare daily inspections log. Prepare minutes for construction meetings. The professional services fee for item 2.0 will be a fixed amount of Thirty Thousand ' r• Dollar$•($30,OOo.00LP nr'KR=PUP._IC WORKS nc_ 3.0 Additional.Services: Budgetary requirements for services above and beyond the basic services, such services include Public hearings, Meetings arising as a result of non project issues. Design and inspection services for owner authorized changes or changes due to"Acts of God"or unforeseen conditions. The budgetary requirements for item 3.0 will be assessed and authorized during items 1.0 and 2.0. - Terms and Conditions: As per The Professional Services Agreement dated April 29th 2004, between the CITY OF OPA-LOCKA and PAWA Architects.S. Engineers, Inc. Construction Phase fees will be payable in equal installments using art estimated construction duration. • Duration of Project Services: Three (3) months. Thank you for your consideration. of the PAWA. team and we look forward to your acceptance and subsequent signing of this Work Order which constitutes. your written authoriiationIOWATNA to proceed with these projects. • If you have questions, or require additional:information, please do not hesitate to contact us directly at(305)232-7292. Sincerely, t • r. Emmanuel Nwadike, PE President, CEO • • CITY OF OPA-LOCKA APPROVED; By Date: i i �7 1 0 ' rn R.ane Beverly • _, ,., , 1 uuu, City,ManagerkWA to proceed with these prcic:L?s Page 2 of 2 Jun 30 2009 4: 01PM OPAL A-PUBLIC WORKS 305-95 2895 p. 6 .,44s„ March 15, 2007 ARCHITECTS City of Opa-locka ENGINEERS 1NC- 777 Sharazad Blvd. stura,r ; • rtilleteers Opa-Locka, Florida 33054 Surveyors • I)lanners wet, Attn: Ms.Jennie R. Beverly, City Manager 2 1.wc 1st Street.suite 200 Re: WORK ORDER for Storm Water Drainage I Roadway .rt. rt_31132 Improvements. iu 303.232DAWA. Dear Ms. Beverly raxs so6.3ss scso PAWA Architects&Engineers, Inc. (PAWA) is pleased to submit to you our proposal for professional services for the design of and M .p=w= cOM construction management for the Projects described below. Project Description: This work Order encompasses Professional design Services, Field Investigations and . Construction Inspection Services for the following projects: • ➢ PROJECT: Redesign Cor•radiho Drawings to reflect current status. Scope of Work and Schedule of Fees: 1.0 TECHNICAL SERVICES DURING DESIGN AND BID PHASES: 1.1 Provide.design services for the project listed above. The design services shall include; Schematic, Design Development, and the production of Construction Documents. The professional services fee for. item 1.0 wilt be a fixed amount of Thirty Thousand Dollars 1630.000.08). you our proposal for professor,ai Terms and Conditions: As per The Professional Services Agreement dated April 29n' 2004, between the CITY OF OPA-LOCKA and PAWA Architects & Engineers, Inc. Construction Phase fees will be payable in equal installments using an estimated construction duration. Duration of Project Services: Three (3)months. Thank you for your consideration of the PAWA team and we look forward to your acceptancerandksubsequentteigningeob this Work Order which constitutes your written authorization for PAWA to proceed with these projects. Jun 30 2009 4: 02PM 0PRL1 R-PUBLIC WORKS 305-95 2895 p. 7 1, PAWA Architects& Engineers, Inc. Redesign Corradino Drawings. If you have questions, or require additional information, please do not hesitate to contact us directly at(305)232-7292. • Sincerely, Dr. Emmanuel Nwadike, PE President, CEO CITY OF OPA LOCKA P Vw;; ;-r -n;tects & Eng!r e- APPROV +: By: L.. -ate�1� .., Date: /j /�(12' tb''�Jannie R. B= eri ! , � Y City Manager • • Page 2 of 2