HomeMy Public PortalAbout2018.05.31 Valley Cty/Payette Forest Cooperative Noxious Weed ContractUSDA, Forest Service
OMB 0596.0217
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FS Agreement No. 18-PA-11041203-002
Cooperator Agreement No.
NON FUNDED PARTICIPATING AGREEMENT
Between The
VALLEY COUNTY, IDAHO
And
THE CITY OF MCCALL, IDAHO
And The
USDA, FOREST SERVICE
PAYETTE NATIONAL FOREST
This PARTICIPATING AGREEMENT is hereby entered into by and between the Valley
County, hereinafter referred to as "the County" and the City of McCall, hereinafter referred to as
"the City" and the USDA, Forest Service, Payette National Forest, hereinafter referred to as the
"U.S. Forest Service," under the authority: Insert the appropriate.authority(s): Cooperative
Funds and Deposits Act of December 12, 1975, Pub.L. 94-148, 16 U.S.C. 565a1— a3, as
amended.
Background: The Upper Payette River Cooperative Weed Management Area is a cooperative
effort to prevent, eradicate, contain, and control noxious weeds and non-native plants on public
and private lands in this area, and has been operating for the last five years. This agreement will
continue the efforts of the City, the County, and the U.S. Forest Service to cooperate together.
Title: Cooperative Noxious Weed Management
I. PURPOSE:
The purpose of this agreement is to document the cooperation between the parties to establish a
relationship between Valley County, City of McCall, and the Payette.National Forest to protect
and enhance the natural resource and economic values in the Upper Payette River watershed
from damages related to the invasion and expansion of infestations of noxious weeds and non-
native plants. This project is a cooperative effort to prevent, eradicate, contain, and control
noxious weeds and non-native plants on public and private lands in this area. Factors related to
spread and infestations are not related to ownership nor controllable at agency boundaries. This
agreement formalizes the cooperative strategy for management of these weeds and non-native
plants addressed in the County's Integrated Weed Management Plan. This project provides for
setting common priorities, sharing resources and applying cooperative management measures to
accomplish the goals and objectives related to noxious weed management in accordance with the
following provisions and the hereby incorporated Financial Plan, attached as Attachment A.
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II. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
The County administers the Idaho Noxious Weed Act by providing for education, prevention,
control and eradication of noxious weeds on state and private lands.
This project will focus resources and set common priorities for the control and management of
noxious weeds, non-native, and native invasive plants.
Payette National Forest and the City of McCall are land management organizations dedicated to
the wise management of natural resources. This project will focus resources and sets common
priorities for the control and management of noxious weeds, non-native, and native invasive
plants.
Weed infestations and vectors associated with the spread of weeds cross administrative
boundaries and ownership, and threaten all lands within a watershed. A coordinated, cooperative
approach to weed management offers more potential of prevention and control of weeds, and
will further each parties mission.
In consideration of the above premises, the parties agree as follows:
III. THE COUNTY SHALL:
A. LEGAL AUTHORITY. The County shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure
proper planning, management, and completion of the project, which includes funds
sufficient to pay the non -Federal share of project costs, when applicable.
B. Consult in the detection, identification, and control of new invaders and priority
noxious weeds, as outlined in Valley County's Integrated Weed Management Plan.
C. Provide assistance in the monitoring of treated sites and the inventory of noxious
weeds on lands the City of McCall manages.
D. Assist yearly in the control of noxious weeds on the McCall Airport.
IV. THE CITY SHALL:
A. LEGAL AUTHORITY. The City shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure
proper planning, management, and completion of the project, which includes funds
sufficient to pay the non -Federal share of project costs, when applicable.
B. Embrace the goals outlined by the Upper Payette River Cooperative Weed
Management Area, and implement the strategy set forth in Valley County's
Integrated Weed Management Plan.
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C. Control all Noxious Weeds on the lands owned or leased and operated by the City
of McCall.
D. Furnish all chemicals used to control noxious weeds on the lands owned or leased
and operated by the City of McCall.
E. Provide assistance to Valley County in the monitoring, inventory, and mapping of
noxious weeds on the City of McCall lands.
F. Provide records to Valley County for the sites treated for specific noxious weeds at
the request of, or in cooperation with, Valley County.
V. THE U.S. FOREST SERVICE SHALL:
A. Consult in the detection, identification, and control of new invaders and priority noxious
weeds, as outlined in Valley County's Integrated Weed Management Plan.
B. Assist annually in the control of noxious weeds at the McCall Airport, the
surrounding industrial area, and along Dienhart Road.
VI. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE
PARTIES THAT:
A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
Princinal Cooperator Contacts;
Valley County Program Contact
Valley County Administrative Contact
Steve Anderson, Department Supervisor
PO Box 1350; 219 N. Main St.
Cascade, ID. 83611
Telephone: (208) 382-7199
FAX: (208) 382-7198
Email: SAnderson@co.valley.id.us
Same as Program Contact
City of McCall Program Contact
City of McCall Administrative Contact
Eddie Heider, Parks Superintendent
216E.Park
McCall, ID 83638
Telephone: 208-634-6609
Email: eheider@mccall.id.us
Kurt Wolf, Parks & Recreation Director
216E.Park
McCall, ID 83638
Telephone: 208-315-0063
Email: kwolf@mccall.id.us
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(Rev. 9-15)
Princinal U.S, Forest Service Contacts:
U.S. Forest Service Program
Manager Contact
U.S. Forest Service Administrative
Contact
Brian McMorris, Range Specialist
P.O. Box J
New Meadows, ID 83654
Telephone: 208-347-0349
FAX: 208-347-0309
Email: bsmcmorris@fs.fed.us
Mallory Munz, Grants Mgmt Specialist
Southwest Idaho Nevada Acquisition Center
1249 S. Vinnell Way, Suite 200
Boise, ID 83709-1663
Telephone: 208-343-4289
Email: mmunz@fs.fed.us
B. NOTICES. Any communications affecting the operations covered by this agreement
given by the U.S. Forest Service or the County or the City are sufficient only if in
writing and delivered in person, mailed, or transmitted electronically by e-mail or
fax, as follows:
To the U.S. Forest Service Program Manager, at the address specified in the
agreement.
To the County and the City, at the address shown in the agreement or such other
address designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on the
effective date of the notice, whichever is later.
C. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts
the U.S. Forest Service, the County or the City from participating in similar activities
with other public or private agencies, organizations, and individuals.
D. ENDORSEMENT. Any of the County and the City's contributions made under this
agreement do not by direct reference or implication convey U.S. Forest Service
endorsement of the County or the City's products or activities.
E. NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANT. The County and
the City agree(s) that any of the County and the City's employees, volunteers, and
program participants shall not be deemed to be Federal employees for any purposes
including Chapter 171 of Title 28, United States Code (Federal Tort Claims Act) and
Chapter 81 of Title 5, United States Code (OWCP), as the County and the City
hereby willingly agree(s) to assume these responsibilities.
Further, the County and the City shall provide any necessary training to their
employees, volunteers, and program participants to ensure that such personnel are
capable of performing tasks to be completed. The County and the City shall also
supervise and direct the work of its employees, volunteers, and participants
performing under this agreement.
F. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate
to, Congress shall be admitted to any share or part of this agreement, or benefits that
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may arise therefrom, either directly or indirectly.
G. NONDISCRIMINATION. The U.S. Department of Agriculture (USDA) prohibits
discrimination in all its programs and activities on the basis of race, color, national
origin, age, disability, and where applicable, sex, marital status, familial status,
parental status, religion, sexual orientation, genetic information, political beliefs,
reprisal, or because all or a part of an individual's income is derived from any public
assistance program. (Not all prohibited bases apply to all programs.) Persons with
disabilities who require alternative means for communication of program information
(Braille, large print, audiotape, and so forth) should contact USDA's TARGET Center
at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to
USDA; Director, Office of Civil Rights, 1400 Independence Avenue, S.W.,
Washington, D.C. 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382
(TDD). USDA is an equal opportunity provider and employer.
H. ELIGIBLE WORKERS. The County and the City shall ensure that all
employees complete the I-9 form to certify that they are eligible for lawful
employment under the Immigration and Nationality Act (8 USC 1324a). The
County the City shall comply with regulations regarding certification and
retention of the completed forms. These requirements also apply to any contract
awarded under this agreement.
I. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT
(SAM). The County and the City shall maintain current information in the
System for Award Management (SAM). This requires review and update to the
information at least annually after the initial registration, and more frequently if
required by changes in information or agreement term(s). For purposes of this
agreement, System for Award Management (SAM) means the Federal repository
into which an entity must provide information required for the conduct of business
as a Cooperative. Additional information about registration procedures may be
found at the SAM Internet site at www.sam.gov.
J. AGREEMENT CLOSE-OUT. Within 90 days after expiration or notice of
termination the County and the City shall close out the agreement.
Within a maximum of 90 days following the date of expiration or termination of this
agreement, all performance and related reports required by the terms of the agreement
must be submitted to the U.S. Forest Service by the County and the City.
K. PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS.
The parties to this agreement shall monitor the performance of the agreement
activities to ensure that performance goals are being achieved.
Performance reports must contain information on the following:
- A comparison of actual accomplishments to the goals established for the period.
Wherever the output of the project can be readily expressed in numbers, a
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- Computation of the cost per unit of output, if applicable.
- Reason(s) for delay if established goals were not met.
- Additional pertinent information.
The County and the City shall submit performance reports to the U.S. Forest Service
Program Manager. These reports are due 30 days after the reporting period. The
final performance report must be submitted no later than 90 days from the expiration
date of the agreement.
L. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. The County and
the City shall retain all records pertinent to this agreement for a period of no less than
3 years from the expiration or termination date. As used in this provision, records
includes books, documents, accounting procedures and practice, and other data,
regardless of the type or format. The County and the City shall provide access and the
right to examine all records related to this agreement to the U.S. Forest Service,
Inspector General, or Comptroller General or their authorized representative. The
rights of access in this section must not be limited to the required retention period but
must last as long as the records are kept.
If any litigation, claim, negotiation, audit, or other action involving the records has
been started before the end of the 3-year period, the records must be kept until all
issues are resolved, or until the end of the regular 3-year period, whichever is later.
Records for nonexpendable property acquired in whole or in part, with Federal funds
must be retained for 3 years after its final disposition.
M. FREEDOM OF INFORMATION ACT (FOIA). Public access to grant or agreement
records must not be limited, except when such records must be kept confidential and
would have been exempted from disclosure pursuant to Freedom of Information
regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36.
Public access to culturally sensitive data and information of Federally -recognized
Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106
(2008 Farm Bill).
N. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO)
13513, "Federal Leadership on Reducing Text Messaging While Driving," any and
all text messaging by Federal employees is banned: a) while driving a Government
owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official
Government business; or b) using any electronic equipment supplied by the
Government when driving any vehicle at any time. All Cooperatives, their
Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies
that ban text messaging when driving company owned, leased or rented vehicles,
POVs or GOVs when driving while on official Government business or when
performing any work for or on behalf of the Government.
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O. REMEDIES FOR COMPLIANCE RELATED ISSUES. If the County and the City
materially fail(s) to comply with any term of the agreement, whether stated in a
Federal statute or regulation, an assurance, or the agreement, the U.S. Forest Service
may wholly or partly suspend or terminate the current agreement.
P. TERMINATION BY MUTUAL AGREEMENT. This agreement may be terminated,
in whole or part, as follows:
1. When the U.S. Forest Service, the County and the City agree upon the
termination conditions, including the effective date and, in the case of partial
termination, the portion to be terminated.
2. By 30 days written notification by the County or the City to the U.S. Forest
Service setting forth the reasons for termination, effective date, and in the case of
partial termination, the portion to be terminated. If the U.S. Forest Service decides
that the remaining portion of the agreement will not accomplish the purposes for
which the agreement was made, the U.S. Forest Service may terminate the
agreement in its entirety.
Q. ALTERNATE DISPUTE RESOLUTION — PARTNERSHIP AGREEMENT. In the
event of any issue of controversy under this agreement, the parties may pursue
Alternate Dispute Resolution procedures to voluntarily resolve those issues. These
procedures may include, but are not limited to conciliation, facilitation, mediation, and
fact finding.
R. DEBARMENT AND SUSPENSION. The County and the City shall immediately
inform the U.S. Forest Service if they or any of their principals are presently excluded,
debarred, or suspended from entering into covered transactions with the Federal
Government according to the terms of 2 CFR Part 180. Additionally, should the
County and the City or any of their principals receive a transmittal letter or other
official Federal notice of debarment or suspension, then they shall notify the U.S.
Forest Service without undue delay. This applies whether the exclusion, debarment, or
suspension is voluntary or involuntary.
EE. MODIFICATIONS. Modifications within the scope of this agreement must be made
by mutual consent of the parties, by the issuance of a written modification signed and
dated by all properly authorized, signatory officials, prior to any changes being
performed. Requests for modification should be made, in writing, at least 30 days prior
to implementation of the requested change.
FF. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the
date of the last signature and is effective through May 1, 2023, at which time it will
expire. The expiration date is the final date for completion of all work activities
under this agreement.
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GG. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that
the individuals listed in this document as representatives of the individual parties are
authorized to act in their respective areas for matters related to this agreement. In
witness whereof, the parties hereto have executed this agreement as of the last date
written below.
JACJE AYMO
ThelS;(ty of McCl1
GORDAN CRUIKSHANK, Chairman
Valley County Board of Commissioners
Date
Date
KEITH B. LANNOM, Forest Supervisor
U.S. Forest Service, Payette National Forest
Date
The authority and format of this agreement have been reviewed and approved for
signature. (18-PA-11041203-002)
7/ �/ l U9
MALLORY M UN7 �f ~ DDate
U.S. Forest Servile Grants Managemei iecialist
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information
unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this
information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and
where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part
of an individuars income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative
means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free
(866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA Is
an equal opportunity provider and employer.
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(Rev. 9-15)
U.S. Forest Service
Attachment:
A
USFS Agreement No.:
Cooperator Agreement No::
Financial Plan Matrix:
18-PA-11041203-002
Mod. No.:
Note:: This Financial Plan may be used when:
(1) No program income is expected and •
(2) The Cooperator is not giving cash to the FS and : -
(3) There is no other Federal funding
Agreements Financial Plan (Short Form)
Note: All columns may not be used. Use depends. on source and type of contribution (s).
OMB 0596-0217
FS=1500-17B
•F.OREST_ SggIrcEiCONT 113UTIONSl'
7'GJ11'rOF MCGALL-CtiNi kjBUTIONS
.0 •1LLEY COUNTY GO frti3 3704-, i
(a)
Noncash
(b)
i Cash
to
_ Cooperator,
,
---- -
(c)
Noncash I
(d)
In -Kind
(e)
Noncash
(6
In -Kind
CO: •[;L feiE G
(0
Tog.; __
blicesttCos�s:.
Salaries/Labor
$8,055.00
$6,000.00
.
$8,045.60
$14.0.55;00
'Travel
$486.76
$600.00
$515.00
- $1,086.76
Equipment_
S450.00
$6,915.20
$450.00
Supplies/Materials
$0.00
Printing
$0.00
Other . _
$0.00
Other _ _ _ . -
$0.06
Subtotal _ _
., $8,541_.76
• $0.00
e
$7;050.06
,,-
-
--
�0 00
--
$15,475.80
,....
_ $0.00
: _ $31,067.56
Coop Indirect Costs
�_ ]
�
_ _..
...
$0.06
FS.Overhead.Costs -
- .. _ _
_
~
-;
Total
$8,541.76__ .000
-.
_ _$1,650.00
;
_ - $0.00
. $15,475.86 ;
$0,o0
1111/1111/11111111111111
Total•'.Pro ectwue:
MStcfilnq,Gd§ts:Deterinination�
Total Forest Service Share =
(a+b) '_ (g) = (h)
Total Cooperator Share
(c+d+e+t) _ (g) = (i)
Total (h+i) = (j)
(h)
27.49%
(i)
72.51 %
(i)
100.00%
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2. Cost Analysis:
Use the following section to show additional information that supports the lump sum figures provided above. The following Cost Analysis boxes, (a)-(d), should
provide a cost analysis of the corresponding matrix columns, (a)-(d), above, e.g. matrix column (a) FS Non -Cash Contribution should be analyzed under block (a), below,
and matrix column (b) FS In -Kind Contribution should be analyzed under block (b), below, etc. Furthermore, each cost analysis box, below, should have clear labels
indicating which cost element, above, is being analyzed, e.g. Salarv/Labor = hrs or days x rate; Travel = miles x rate,or months x FOR rate (that is, days x per diem rate;
Equipment Use = hrs or days x rate; Supplies & Materials --list of items and estimated cost; Printing = estimated cost per item; Indirect Cost = Direct cost x current indirect
rate,
Column (a)
Forest
Service
Noncash
Contribution
Column (b)
'Forests
Service
Column (c)
Cooperator
Noncash
Contribution
Column (d)
Cooperator
Third Party
In -Kind
Contribution
Column (e)
Cooperator
Noncash
Contribution
Column (f)
Cooperator
If necessary, add additional sheets for cost analysis. To compress any unwanted portion(s) of this section, highlight the section to be hidden, then select
"Format',; "Row", and "Hide" from the toolbar.
Salary: GS-9 (10 days at $321/day=$3,210.00) GS-12 (10 days at $350/day=$3,500.00) GS-6 Bio Tech (5 days at $150/day=$750.00) GS-4 Bio Tech (5
days at $119/day=$595.00) TOTAL SALARY=$8,055.00
Travel: Flat Bed Trailer with water tanks, pump and hoses for 480 miles at $0.30/miles = $144.00; Vehicle cost for 5 days at $8.55/day = 42.76 TOTAL
TRAVEL=$186.76
Salary: Parks seasonal (15 days at $160/day = $2,400) Parks Permanent (15 days at $240/day = $3,600)
Equipment: Spray Rig (3 days at $100/day = $300) Pull behind sprayer (3 days at $50/day = $150)
Travel: $600
Salary: Valley County Weed Dept: 1, 2-man-crew @ $58.70 per hr x 80 hr = $4,696, 1, 2-man-crew @ $41.87 per hr x 80 hr = $3,349.60, 2-crews @ 80
hrs = $8,045.60.
Equipment: 1-Truck @$26.88 x 80=$2,150.40, 1-ATV w/Trailer @16.34 x 80 = $1,307.20 ($3,457.60 x 2 = $6,915.20).
Travel: 500 miles x2 Rigs = 1,000/miles @ .515/per mile = $515.
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