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HomeMy Public PortalAbout2018.11.28 Alsco Master Agreement 8968ALSCO. First in textile services worldwide 2254 East Braniff Street Boise, ID 83716 r 208.343.6473 F 208.343.2768 www.alsco.com November 28, 2018 City of McCall 216EPark St McCall ID 83638 Dear Jackie Thank you for choosing to continue your relationship with Alsco. We are pleased to take care of the details of your business so you can focus on your own customers and clients. We've been doing business in the Treasure Valley and surrounding area for more than 65 years, currently serving 1,900 customers, and we are proud to serve you as well. In addition to our linen and uniform rental service, we have a wide variety of programs designed to help you focus on your core business. These include direct sale image wear, mat and mop programs and hygiene and well-being services. And as a token of our gratitude for your renewal, please accept our gift of a complimentary logo mat for your company. Our All Fresh hygiene and well-being programs are designed to help keep your restrooms clean and well stocked with soap, paper, air freshener and other important items. We can even help save you money on janitorial and inventory costs by providing these items on a just -in -time basis with our regular service visits. Our A -Track online services provide secure access to your customer data online, at your convenience. You can make modifications to your deliveries, print copies of your invoices, and review your account history and billing analysis. Tour A -Track by visiting www. asco. com; log in as guest, pass code: guest123. Contact your A -Track representative at our branch office to sign up. We hope online access to your account information helps make it easy for you to partner with us. We appreciate your business and your continued loyalty! Sincerely, Robertitoy General Manager Boise Idaho Branch MAsTE ACAGIErne_kr. ALSCOP Law mad wert.rt, TERMS AND CONDITIONS FOR TEXTILE RENTAL SERVICE AGREEMENT The parties hereby agree as follows: I. Scope of Agreement. During the term of this Agreement, Alsco (hereinafter called "Supplier") shall be the exclusive supplier to Customer of the services and goods listed on Schedule A attached hereto, as such Schedule A may be amended, from time to time. All goods supplied hereunder shall be regularly cleaned and maintained by the Supplier. Any goods which require replacement during the term of this Agreement because of normal wear and tear shall be replaced by Supplier at Supplier's sole cost and expense: 2. Term. This Agreement shall remain in full force and effect for a period of 60 months. commencing on the date of installation of the goods, and shall be automatically renewed for consecutive 60 month periods thereafter unless either party shall give to the other party written notice of termination by registered mail at least 90 days prior to the expiration of the term then in effect. 3. Charges. in consideration for the services and goods provided hereunder, Customer agrees to pay the charges set forth on the Schedule attached hereto and other charges which may become applicable. The description of the charges shown on Schedule A end other charges that may be applicable is located on the reverse side of this Agreement and any updates to that list at a ww.AI.sca.conc All charges arc based on 52 weeks per year whether or not service is actually used. The Service Charge will be used to help Alsco pay various fluctuating costs relating to the environment, energy, service and delivery: Revenue from all charges on our invoiccs is used to offset costs and to provide general revenue to Alsco. 4. Price Adjustments. On the first anniversary date and annually thereafter, Customer agrees that Supplier may increase prices by the greater of 5% or the percentage change in the Consumer Price Index ("CPI) for the preceding twelve months. Supplier shellnotify Customer of the new prices in the form of an adjusted invoice or statement. In addition to the foregoing, if Supplier increases prices more frequently than annually or by more than 5% or the CPI as provided above ("Additional Price Increases"), Supplier shall notify Customer of the Additional Price Increase as provided above. Customer shall have the right to reject any Additional Price Increase by giving written notice to Supplier within ten (10) days of the Additional Price Increase. In such event, Supplier shall have the option of terminating this Agreement and Customer shall be obligated to comply with Section 9. 5. Payment and Credit. All charges shell be payable upon delivery, unless Customer applies for and Supplier provides a credit account. A Customer who has a credit account shall pay all charges for merchandise by the I0m day of the month following the month in which delivery is made (the due date). A FINANCE CIL4RGE of 1Vr% per month or 18% per year will be imposed on all outstanding credit account balances 30 days or more past due until paid in full. If full payment on a credit account balance is not made within 30 days of the due date, Supplier may elect to revoke credit privileges and continue to supply merchandise under this Agreement on a cash -on -delivery basis only. 6. Representation and Indemnity. Customer acknowledges thnt goods supplied pursuant to this Agreement are designed only for general purpose use in working with non -hazardous materials, and that the goods are not flame retardant or treated to resist acids or other caustic or hazardous materials. Customer represents that the goods shall not be used in areas of flammability risk or where contact with caustic or otherwise hazardous materials or ignition sources is possible. Customer expressly agrees to indenmify and hold Supplier harmless from any claim, liability or judgment, including court costs and attorney's fees, arising from or relating to the use of any goods supplied hereunder in violation of the foregoing representation. 7. Title to Goods and Replacing Lost or Damaged Goods. It is understood by the parties that all goods supplied under this Agreement are, and shall remain. the property of Supplier, and shall be returned to Supplier at such time as an employee of Customer using said goods terminates employment with Customer or at such time as this Agreement might expire or otherwise be terminated. Customer shall be responsible for all goods which are lost, destroyed, stolen or not returned as required herein, and with respect to such lost, destroyed. stolen or non -returned goods Customershall promptly pay to Supplier the Replacement Charge (as specified in Schedule A or amended Schedules) of such goods, including applicable sales and use taxes. Supplier has the right to enter upon Customer's premises to remove or take inventory of its goods at any time during Customer's regular business hours. 8. Liquidated Damages. Customer acknowledges that since Supplier owns the goods covered hereby and that such goods may be unique to Customer's requirements and that the value of such goods is depreciating with time. the damages which Supplier may sustain as a result of Customer's breach or premature termination of this Agreement would be difficult, if not impossible, to determine. The parties therefore agree that in the event of Customer's failure to timely pay the fees and charges provided for herein, or in the event of any other breach or premature termination of this Agreement by Customer, Customer shall pay to Supplier as liquidated damages, and not as a penalty, a sum equal to the number of unexpired weeks remaining in the term then in effect multiplied by fifty percent (50%) of the average weekly charge for goods and services during the 10 weeks immediately preceding such failure to pay, breach or premature termination. The parties further agree that this formula is reasonable, 9. Payment of Goods Upon Termination. Upon termination of this Agreement, with or without cause, Customer agrees to return to Supplier all goods supplied pursuant to this Agreement. Customer agrees to pay Suppliers Replacement Charge for any goods not returned or goods rearmed in a condition beyond normal wear and tear. The price to be paid upon such purchase of goods shall be in addition to any liquidated damages Customer may be requital to pay pursuant to Section 8. 10. Change of Customer's Location. Customer shall give Supplier 30 days written notice prior to any change in the location to which goods and services are provided under this Agreement. So long as Customer's new location is within Supplier's route delivery area, this Agreement shall remain in full force and effect despite a change in Customer's location. In the event Customer's new location is outside Supplier's route delivery area, this Agreement shall be deemed terminated and the provisions of Section 9 dealing with purchase of goods shall apply. but the provisions of Section 8 relating to liquidated damages shall not apply. 11. Undertaking and Quality. Supplier agrees to provide goods and services under this Agreement in accordance with accepted standards in the textile leasing/rental industry. In the event Customer believes that there are deficiencies in the quality of the service and/or goods furnished by Supplier hereunder, Customer shall give written notice to Supplier by certified mail, specifying the precise nature of such deficiencies, and Supplier shall have 60 days after its receipt of such written notice to correct such claimed deficiencies. In the event Customer is, in good faith, not satisfied with Suppliers correction of the claimed deficiencies, Customer shall give written notice to Supplier by certified mail, return receipt requested, specifying the precise nature of the inadequate correction. Failure to give such notice of inadequate correction shall create a conclusive presumption that Supplier has corrected the deficiencies. If Supplier fails to correct the deficiencies within 30 days after its receipt of the second notice provided herein, Customer may terminate this Agreement. The provisions of Section 8 relating to liquidated damages shall not apply to a termination pursuant to this Section, but all other sections shall apply. 12. Other Contracts Customer certifies that Supplier is in noway infringing upon any existing contract between Customer and another supplier and that Supplier has made no attempt to induce Customer to wrongfully terminate an existing contract with another supplier of services or goods covered by this Agreement. 13. BindIng Effect. This Agreement shall be binding upon the representatives, successors and assigns of the parties. In the event Customer sells or transfers its business or principal assets, Customer shall cause any purchaser of such business or assets to assume in writing this Agreement and the obligations of Customer hereunder. 14. Severability. If any provision of this Agreement is determined to be invalid, the remaining terms and conditions hereof shall remain in full force and effect. l5. Enforcement of Agreement. In the event Supplier is required to enforce, defend and/or protect its rights under this Agreement, Customer agrees that in addition to all other amounts which it might be required to pay, it will pay Supplier's costs of enforcing, defending and/or protecting its rights under this Agreement, including reasonable collection fees, attorneys' feesand costs. The parties agree that the only nue for any sui with respect to this Agreement shall be the county in which Suppliers plant is located. Location No, __ Q a Pr ` /6 `-k_1 CUSTOMER'S ACCEPTANCE: CUSTOMER NAME: CITY OF McCALL ADDRESS: 216 E PARK ST CITY, STATE, ZIP: McCALL IDAHO 83638 (A TITU : Jackie J. GNATUAE) neon, Mayor DATE: 11/8/2018 SUPPLIE'� ' C" �" CE: �/ r raRESENFATTVE) AAM.W GLOSSARY OF ALSCO CHARGES Note: Revenue from all charges is used to offset costs and provide general revenue to Alsco. Types of Service _ Flat Rate Service: Some customers have agreed to be billed at the same amount each week. Unit Price with Minimum Usage Service: Some customers have agreed to use a certain minimum percentage of the inventory designated for their use. When the quantity actually used by the customer for an item falls below the Agreed Minimum, the customer is charged the unit price multiplied by the minimum agreed -upon quantity. This charge will be shown as "Inventory Minimum Charge on your invoice. Special Charges - A/R Account Maintenance (A/R Acct Maint): This charge may be applied to carry credit for non -COD customers. C.O.D. Re -Charge: Rather than stopping service, this charge is made when COD payments are not made and our invoices mustbe re -submitted and collected at the time of the following delivery. Early Retirement: The early retirement charge applies to garments that are removed from service early in their useful life_ Emblem Charge: This is a one-time charge to place an emblem or emblems on a new or replacement garment. Excess Trash: This fee is charged for separating and disposing of trash from rental items when an unusual amount oftrash has been placed into the laundry bag. Finance Charge: The finance charge reflects interest charged on past due accounts. Freight: Freight is charged for delivering direct sale items directly from a manufacturer, by common carrier, or outside of our regular route delivery system. Garment Inventory Maintenance: This is an optional program that offers a weekly charge in lieu of being billed for abused or damaged items. This is for garments only. This does mi include lost garments. Inventory Maintenance (Inventory Maint): This automatic recurring charge is to replenish lost or damaged textiles to maintain the level of inventory required by the customer. The inventory maintenance charge is established with the customer, based upon experience, and depending upon the type of textile product provided and its particular application. Inventories of napkins, aprons, shop towels, and bar towels typically need automatic replenishment. Inventory Minimum (Inventory Min): If the customer has agreed to use a minimum percentage of the inventory designated for the customer, this is the charge if the usage falls below the agreed upon minimum. (See "Unit Price with Minimum Usage.") Invoice Copy: There is no charge for the first invoice. This is for faxing or mailing additional copies of invoices, at the customer's request. Loss/Abuse/Damage (Loss/Abuse/Dam): This charge is to replace rental items that have been lost, misused or damaged beyond repair by users as identified by our route service representatives or check -in procedures at our plant. In order to discourage misuse, the charge is the Replacement Charge shown on your contract or the full retail price. NSF/Bounced Check (NSF Check): The NSF/bounced check charge is for checks that have been returned to us for non -sufficient funds. Oversize Garment Charge (Oversize Gar Chg): The oversize garment charge reflects the additional cost of providing garments that are outside the normal range of sizes, for example: XXX Large, etc. Preparation Charge (Preparation Chg): This is a charge for preparing a garment for use, identifying it to a person, completing alterations and adding it to account database. Press Charge: The press charge is for atypical requests to press garments. Repair Charge: After quality control, a repair charge may be made for minor repairs on items that that have been exposed to conditions outside of normal use or abusive conditions, or by the customer's request to maintain appearance standards and avoid early replacement. Replacement Charge (Replace Chg): This is the agreed upon unit price charge (less depreciation) which the customer must pay to purchase the inventory designated for the customer's use if the customer discontinues service before the end of the contract. Restocking Fee: The restocking fee is charged to retrieve items from the customer and place them back into our storeroom. Re -Stringing Charge (Re -String Chg): This the is for replacing and re -threading laundry bag cords that have been cut or made unusable through improper tying by the customer. Special Delivery: This charge is for specially delivered items, delivered outside the regularly scheduled route delivery stop. Service Charge The service charge is used to help pay various fluctuating costs related to the environment, energy, service and delivery of our goods and service. ASCO. • Lion ind LAI= it#441.54iiiiii SERVICE AGREEMENT SCHEDULE A Location # 89(0a Route # 06 Stop # S ❑. M ❑ T ✓ W ❑ TH ❑ .F ❑ S ❑ Frequency: Weekly ✓ EOW ❑ E4W ❑ E8W ❑ New Account ✓ Additional ❑ New Item ❑ Increase Inventory ❑ Garment Upgrade ❑ Renewal ❑ Week: A ❑ B ❑ C ❑ D ❑ Deliver To: CITY OF McCALL Bill To: CITY OF McCALL Irregular ❑ Flat Rate ❑ Flex ❑ Address 216 E PARK ST Address 216 E PARK ST SIC Code J-91 City, State, Zip McCALL IDAHO 83638 City, State, Zip. McCALL IDAHO 83638 Special Billing Phone (208) 634-8969 Phone (208) 634-8947 Special Items Key Contact & Title EDWARD HEIDER (SUPERINTENDENT) Key Contact & Title Kathy Ikler # Duplicate Invoices E-Mail Address eheider@mccall.id.us E-Mail Address all-cityCmccall.ld.us # Returned Signed Website . Website PO # Delivery Minimum no Special Delivery Charge COD ❑ Charge Applied For ✓ Sales Code 65 Time Open Time Close Contract Class Salesperson KIRK BROCK Tax ❑ Exempt ✓ # • Contract Expiration Date IV- B- 23 Page of pages No:.. '.Item No Wearer ;. Size •Line ' . ltem Deseription/Color De ivery Quantities.:. Total:' Inv . .'Inventory Minimum Inyotce Rule Unit Price Replace ment Charge . Inv' Maint. ' : % : Billing% + Qty. 1n: 2nd.. 3`d. 44' 514 6ih , Code Name 200510 4x6 CHARCOAL MAT 1 1 2 1 S 3.5000 $75.00 2005 3X4 CHARCOAL MAT 4 4 8 4 $ 2.5000 $45.00 200515 3X10 CHARCOAL MAT 5 5 10 5 $ 4.5000 $95.00 N r1 In Tin `q N • ISSUE DATE: INVOICE DATES ll12,7 2104 UNIFORM CHARGES Invoice Service Charge; % S Notes: FIRST ON ROUTE THIS IS A MASTER AGREEMENT FOR THE CITY OF McCALL ACCOUNTS SERVICE FEE 0% $12.00 Charge Pnce/Each 0%ALL Name Emblem Garment Inventory Maintenance. Pnce/Each Company Emblem Shirts Preparation Charge Pants, Coats, Jackets • Oversize Charge Customer's Initials 91.47--- Blended Coveralls Other: Grade: New ■ A ■ B IN Cotton Coveralls Our Green Approach Green runs much deeper than the color of our logo —it's a reflection of the way we do business. Because we care about the communities we work in and the world we live in, our green approach reaches beyond the products we sell. It's a core component of who we are and what we do. From improving our laundry processes and business practices to selecting eco-friendly suppliers and products, Alsco continues to reduce our ecological footprint and offer sustainable choices to our customers. Here are some of the things we're doing: Reducing and Innovating for Better Solutions Reduce water use by 50% and chemical use by 30% with our improved water re -use systems Eliminate potentially harmful nonylphenol ethoxylates (NPEs) from our detergents as part of the EPA's Safer Detergents Stewardship Initiative Use 63% less energy in our newest facilities compared to non-commercial laundering Create efficient delivery routes that produce the lowest levels of gasoline emission Provide A -Tracks"" online account management to reduce paper waste and save time Selecting Green Products and Partners Choose sustainable vendor -partners, including our paper supplier who was recently ranked the 2nd Greenest Company in the World Offer mops made with recycled post -consumer content and mats that are 100% PVC free Feature facility products and services that carry the appropriate certifications from Design for the Environment, EnviroKleen, and Green Seal t%he e 3 US. EPA Member of the American Reusable Textile Association ARERICAN REUSABLE TEXTILE ASSOCIATIOR t� Reduce -Reuse -Recycle ALSCO. © 2018 Alsco Inc. All rights reserved. All trademarks are the property of their respective owners. Linen and Uniform Rental Services Make a Clean Sweep: All Fresh' Hygiene Products and Higher Profits Operating a clean and safe environment for both customers and employees is key to preserving your company's image and good reputation. At Alsco, we recognize the appearance of your business —including washrooms, back rooms, and everything in between —is directly related to your bottom line. When hygiene and washroom products are readily available and work properly, employees are comfortable and customers have a positive experience in your facility, which encourages repeat business. All Fresh hygiene and washroom products and services help - provide worry -free maintenance. - prevent injuries. - control infections. - minimize cross -contamination. Alsco knows that saving time and space saves you money. We stock and maintain your dispensers, deliver only what you want when you need it, and manage your inventory —no need to buy in bulk. Our services allow your employees to focus on your clientele rather than on refilling dispensers. Our full line of All Fresh products and services provides: - Clean Air —Freshen air for any space in a variety of fragrances. - Clean Fixtures —Tackle grease, grime, and scale buildup to keep equipment and drains working their best. - Clean Hands —Prevent spread of germs with good hand hygiene - Dry Hands —Remove germs by drying hands properly. - Tissue and Wraps —Lessen plumbing issues with quality tissue and All Fresh Disposable Wraps for feminine products. - Clean Floors —Reduce slips and falls with the right mats and keep dirt under control with our mops. - First Aid Service —Ensure your cabinet is always stocked and in compliance with workplace standards. Discover What Alsco's Just -in -Time Service Really Means To learn more about how we deliver the quality service and products you need when you need them, visit alsco.com. rt# © 2017 Alsco Inc. All rights reserved. All other trademarks are the property of their respective holders. ALSCO®