HomeMy Public PortalAbout09-7907 DJj Sponsored by: City Manager
RESOLUTION NO. 09-7907
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO ENTER INTO AND EXECUTE
AMENDMENT NO.8 TO CONTRACT NO. X1167 BETWEEN
THE CITY OF OPA-LOCKA AND THE DEPARTMENT OF
JUVENILE JUSTICE (DJJ) FOR CONDITIONAL RELEASE
PROGRAM SERVICES FOR THE OPA-LOCKA POLICE
YOUTH ACADEMY, IN THE AMOUNT OF THREE
MILLION TWO HUNDRED FIFTY THREE THOUSAND
TWO HUNDRED SIXTY NINE DOLLARS AND NINETY
FOUR CENTS($3,253,269.94)FOR THE PERIOD JULY 1,2009
TO JUNE 30, 2011
WHEREAS, on April 22, 2009, the City Commission of the City of Opa-locka ("City
Commission")adopted Resolution 09-7460,ratifying the City Manager's execution of Amendment
No. 7 to Contract No. X1167, between the State of Florida Department of Juvenile Justice("DJJ")
and the City of Opa-locka ("City") in the amount of Three Million Two Hundred Ninety Six
Thousand Three Hundred Ninety Dollars and Seventy Four Cents ($3,296,390.74); and
WHEREAS,the City and DJJ have entered into Contract No.X1167,providing for funding
to the Opa-locka Police Youth Academy for the operation of an intensive community-based
conditional release program geared towards reducing recidivism by servicing young males and
females transitioning back into the community from juvenile facilities; and
WHEREAS, the State of Florida has reduced operational funding to DJJ and the DJJ no
longer has the ability to fund the program as previously agreed to between the City and DJJ; and
WHEREAS,the City and DJJ desire to enter into Amendment No. 8 to Contract No.X1167
by reducing the number of available slots and the total amount of available funding for said program;
and
Resolution No. 0 9—7 9 0 7
WHEREAS, the City Commission has determined that it is in the best interests of the
residents of the City to approve the authorization and execution of the Amendment No. 8 to Contract
No. X1167.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to enter into and execute Amendment No. 8 to Contract No. X1167, by reducing the
number of available slots for the conditional release program services and by reducing the total
amount of funding for the program to Three Million Two Hundred Fifty Three Thousand Two
Hundred Sixty Nine Dollars and Ninety Four Cents($3,253,269.94),attached hereto as Exhibit"A",
together with such non-material changes as may be acceptable to the City Manager and approved as
to form and legality by the City Attorney.
PASSED AND ADOPTED this 9 day of SEPTEMBER , 2009.
JOSE 7 LLEY
MAY• '
Attest: Approved as to form and legal s fficiency:
(-7/ j,.
Debdra :. Irby :urnad- • e Norris 1 eeks
City C erk Sty ' torney
Resolution No. 0 9—7 9 0 7
Moved by: HOLMES
Seconded by: TAYLOR
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
Qa_LO6i.4
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AOwo<a°
MEMORANDUM
TO: Mayor Joseph L. Kelly
Vice-Mayor Myra L.Taylor
Commissioner Timothy Holm.
Commissioner Dorthy i,i' on
Commissioner Rom�us
r/
FROM: Bryan K. Finnv• ' e City Manager
June ?
DATE:: ! I�" 9
J
RE: • •- •ndment#8 for Contract Xl 167
Request: THE STAFF IS REQUESTING THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER'S EXECUTION OF THE CONTRACT AMENDMENT
FOR THE DEPARTMENT OF JUVENILE JUSTICE, CONTRACT
#X1167, AMENDMENT #8 IN THE AMOUNT OF THREE
MILLION TWO HUNDRED FIFTY THREE THOUSAND TWO
HUNDRED SIXTY NINE DOLLARS AND NINETY FOUR CENTS
($3,253,269.94) FOR PERIOD JULY 1,2009 TO JUNE 30,2011.
Description: The City of Opa-Locka was awarded $3,340,894.66 from the
Department of Juvenile Justice for the Opa-Locka Police Youth
Academy to operate an intensive community based conditional release
program to serve male and female youth that reside in Miami Dade
County. To provide supervision,intervention and prevention services
to high risk youth transitioning back into the community and to
reduce the recidivism of juvenile delinquency through effective
treatment for a safer Miami-Dade County. This amendment reduces
previously approved funding by $43,120.80 for 2009-2010 and 2010-
2011,respectfully.
Financial Impact: The program request has been budgeted in the FY09 Budget and
funds will be appropriated from the Opa-Locka Police Youth Academy/Department
of Juvenile Justice account.
Implementation Time Line: Immediately
Legislative History: Resolution No,08-7308
Resolution No. 08-7309
Resolution No.09-7460
Recommendation(s): Staff recommends that the City Commission of Opa-Locka
Board of Commissioners approve to ratify the contract in order to accommodate
said reduction mandated by the State of Florida.
Attachments: 1. Amendment#8
2. Amendment#7
2. Brief History of Contract X1167
3. Resolution#7308
4. Resolution#7309
5. Resolution#09-7460
6. Letter from DJJ Deputy Secretary
7. Memo- DJJ Bureau of Contracts
Prepared by: Linda H. Bracy,Director
Opa-Locka Police Youth Academy
Contract#X1167
Amendment#8
DEPARTMENT OF JUVENILE JUSTICE
EIGHTH CONTRACT AMENDMENT
FOR
OPA LOCKA POLICE YOUTH ACADEMY
The purpose of this Amendment is to reduce the amount of available funding for this Contract to meet an
overall legislative reduction in funding in accordance with the FY 09-10 General Appropriations Act
reductions in the Aftercare/Conditional Release budget entity.
THIS AMENDMENT, entered into between the STATE OF FLORIDA, DEPARTMENT OF JUVENILE
JUSTICE, ("Department") and OPA LOCKA POLICE YOUTH ACADEMY ("Provider"), amends the
above-referenced Contract by deleting, as indicated by "ctrikethrough" or reference and adding, as
indicated by"underscore"or reference the section(s)below:
REFERENCE: Page 1, Section II.A., Contract Amount(as amended by Amendment#7)
DELETE: This item is deleted in its entirety.
ADD: The total amount of this contract shall not exceed $3,253,269.94.
REFERENCE: Page 1, Section II. B., Method of Payment(as amended by Amendment#7)
DELETE: This item is deleted in its entirety.
ADD: 1. Payment shall be for filled slots only. A filled slot is defined as a slot that is
occupied by a youth. The Department will pay for 38 filled conditional release
slots and 16 intensive conditional release slots for the period of July 1, 2003
through December 31, 2007; 20 filled conditional release slots and 16 intensive
conditional release slots for the period of January 1, 2008 through March 31,
2008; 12 filled conditional release slots and 16 intensive conditional release slots
for the period of April 1, 2008 through June 30, 2008; 27 filled conditional release
slots and 16 intensive conditional release slots for the period of July 01, 2008
through March 31, 2009; 19 filled conditional release filled slots and 16 intensive
conditional release slots for the period of April 01, 2009 through June 30, 2009;
22 conditional release filled slots and 16 intensive conditional release slots for the
period of July 01, 2009 through May 26, 2010; 23 conditional release filled slots
and 16 intensive conditional release slots for the period of May 27, 2010 through
June 30, 2010; 22 conditional release filled slots and 16 intensive conditional
release slots for the period of July 01, 2010 through May 26, 2011; and 23
conditional release filled slots and 16 intensive conditional release slots for the
period of May 27,2011 through June 30, 2011 as follows:
a. For the period of July 1,2003—December 31,2007:
Filled slots not to exceed 38 conditional release slots and 16 intensive
conditional release slots per day unless there were unfilled slots in
previous months of that fiscal year and provided that the total number of
slot days does not annually exceed the formula below. (FORMULA: 38
conditional release slots X 1,644 days = 62,472 slot days X $20.34 per
filled slot plus 16 intensive conditional release slots X 1,644 days =
26,304 slot days X $30.51)
For the period of January 1,2008—March 31,2008:
Filled slots not to exceed 20 conditional release slots and 16 intensive
conditional release slots per day unless there were unfilled slots in
previous months of that fiscal year and provided that the total number of
slot days does not annually exceed the formula below. (FORMULA: 20
conditional release slots X 90 days = 1,800 slot days X $20.34 per filled
Page 1 of 3
Contract#X1167
Amendment#8
slot plus 16 intensive conditional release slots X 90 days = 1,440 slot
days X$30.51)
For the period of April 1,2008—June 30,2008:
Filled slots not to exceed 12 conditional release slots and 16 intensive
conditional release slots per day unless there were unfilled slots in
previous months of that fiscal year and provided that the total number of
slot days does not annually exceed the formula below. (FORMULA: 12
conditional release slots X 91 days = 1,092 slot days X$20.34 per filled
slot plus, 16 intensive conditional release slots X 91 days = 1,456 slot
days X$30.51)
For the period of July 01,2008 through March 31,2009:
Filled slots not to exceed 27 conditional release and 16 intensive
conditional release slots per day unless there were unfilled slots in
previous months of that fiscal year and provided that the total number of
slot days does not exceed the formula below for the term of the contract.
(FORMULA: 27 conditional release slots x 3 years x$20.34 per filled slot
plus 16 intensive conditional release slots x 3 years x $30.51 per filled
slot.)
For the period of April 01, 2009 through June 30,2009:
Filled slots not to exceed 19 conditional release and 16 intensive
conditional release slots per day unless there were unfilled slots in
previous months of that fiscal year and provided that the total number of
slot days does not exceed the formula below for the term of the contract.
(FORMULA: 19 conditional release slots x 91 days x $20.34 per filled
slot plus 16 intensive conditional release slots x 91 days x $30.51 per
filled slot.)
For the period of July 01,2009—May 26,2010:
Filled slots not to exceed 22 conditional release filled slots and 16
intensive conditional release slots per day unless there were unfilled
slots in previous months of that fiscal year and provided that the total
number of slot days does not annually exceed the formula below.
(FORMULA: 22 conditional release slots x 330 days x $20.34 per filled
slot plus 16 intensive conditional release slots x 330 days x $30.51 per
filled slot.)
For the period of May 27,2010—June 30, 2010:
Filled slots not to exceed 23 conditional release filled slots and 16
intensive conditional release slots per day unless there were unfilled
slots in previous months of that fiscal year and provided that the total
number of slot days does not annually exceed the formula below.
(FORMULA: 23 conditional release slots x 35 days x $20.34 per filled
slot plus 16 intensive conditional release slots x 35 days x $30.51 per
filled slot.)
For the period of July 01, 2010—May 26,2011:
Filled slots not to exceed 22 conditional release filled slots and 16
intensive conditional release slots per day unless there were unfilled
slots in previous months of that fiscal year and provided that the total
number of slot days does not annually exceed the formula below.
(FORMULA: 22 conditional release slots x 330 days x $20.34 per filled
slot plus 16 intensive conditional release slots x 330 days x $30.51 per
filled slot.)
For the period of May 27,2011 —June 30,2011:
Filled slots not to exceed 23 conditional release filled slots and 16
intensive conditional release slots per day unless there were unfilled
slots in previous months of that fiscal year and provided that the total
number of slot days does not annually exceed the formula below.
(FORMULA: 23 conditional release slots x 35 days x $20.34 per filled
Page 2 of 3
Contract#X1167
Amendment#8
slot plus 16 intensive conditional release slots x 35 days x $30.51 per
filled slot.)
b. Youth in filled transition slots as described in numbers 3 and 4 below.
c. The Provider may serve and the Department will pay for slots in excess
of that indicated in subsection 11.8.1. as long as the total number of slot
days do not exceed the annual maximum amount of slot days during the
fiscal year and that the Provider continues to meet all contract terms and
conditions.
2. Payment for filled transition slots shall be at the rate of$6.78 (1/3 of the filled slot
rate) for each conditional release slot and $10.17 (1/3 of the filled slot rate) for
each intensive conditional release slot for 50% of the total number of contracted
slots.
3. The Department will pay the Provider for filled transition slots sixty(60)days prior
to the youth's release from a residential commitment program or ninety (90)days
prior to the youth's release from a sexual offender residential commitment
program.
4. The Department will pay the Provider at the filled slot rate for those youth who
are awaiting transportation or transfer to an approved alternative placement,
participating in an approved program activity, or other official activity (e.g.
Detention, hospitalization, court appearances, or approved travel). The
Department reserves the right to determine whether a slot is "filled" pursuant to
this section.
5. As consideration for the services rendered by the Provider under this Contract,
the Department will pay the Provider on a monthly basis in arrears. The Provider
shall not receive payment for services rendered prior to the execution date or
after the expiration date of this Contract. Invoices for amounts due under this
Contract shall be submitted in detail sufficient for a proper pre-audit and post-
audit thereof, to the Contract Manager within ten (10)business days following the
end of the month for which services were rendered.
6. The Department will pay the Provider on a fixed price basis, upon receipt of a
properly itemized invoice and pursuant to subsections(C)through (J)below.
This Amendment shall become effective on July 1, 2009, or upon full execution, whichever is later. All
terms and conditions of said original Contract and any attachments and amendments thereto shall remain
in full force and effect for this Amendment. Any provisions of said original Contract and any supplements
and amendments thereto in conflict with this Amendment shall be and are hereby changed to conform to
this Amendment. This Amendment is hereby made a part of the Contract.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed, the day and
year last written below.
PROVIDER: STATE OF FLORIDA
OPA LOCKA POLICE DEPARTMENT OF JUVENILE JUSTICE
SIGNED BY: SIGNED BY:
NAME: NAME: ROD LOVE
TITLE: TITLE: DEPUTY SECRETARY
DATE: DATE:
VENDOR NUMBER: F59-6000394
THIS AMENDMENT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES.
Page 3 of 3
CONTRACT CONTENT ACKNOWLEDGMENT
This document serves as acknowledgement that either(1) the contract document forwarded for signature
has not been modified or altered in any manner or(2)you have made changes to the document that you
wish for the Department to consider. Please mark the section below that applies and return it along with
the executed contract documents. Please note that if this section is not completed and returned to the
Contract Administrator, the returned contract will be discarded with the exception of the signature page,
and the Department's original contract document will be substituted. Also, contracts that are the result of
a competitive procurement may not have material terms changed, modified or altered.
PLEASE INDICATE WHICH SECTION APPLIES:
The attached document has been executed by the named Provider and no changes,
material or otherwise,to the contract have been made.
The attached document has been executed by the named Provider and changes were
made in the following sections and pages(please also note any changes on the face of the
document).
Contract# Amendment#
I hereby acknowledge that the information above is true and correct.
PROVIDER:
SIGNED BY:
NAME:
TITLE:
DATE:
•
A brief history of Contrat#X1167 is as follows:
1 .Original Contract: $2,263.000.00
Conditional release=38 slots (Probation is low to moderate risk)
Intensive Conditional Release= 16 slots (Probation is high risk)
Budget Impact: Retention of 9 employees
2. Amendment#1$2,286,082.60+ $23,082.60 added to budget)
Daily rate for conditional release increased from $20.00 to$20.34
Budget Impact: Added 1 youth tracker and 2 bus drivers;total staff 12
3. Amendment#2$2,286,082.60
Change in the Method of Payment only
Budget Impact: No change
4. Amendment#3$2,219,814.88 (-66,287 from budget)
Reduced from 38 to 20 slots effective January 1,2008.
Bud get Impact: 2 Drivers; 2 Curfew Officers, 1 Youth Tracker and 1 Mental Health
Coo nselor-total employees released= (1 case Manager resigned); total staff to date 5
5. A mendment#4$2,205,007.36 (-14,807.52 from budget)
Red uces from 20 to 12 the number of conditional release slots only
Budget Impact: No impact to staff; other line items under consideration.
6. Amendment#5 $3,006,810.16
Renewal of contract: 1.2 conditional release slots
16 Intensive slots
Budget Impact: No change
7. Amendment#6 $3,340.894.66 (+ 66.816.90) Probation conditional release slots.
Increase in conditional release slots ►conk 12 to 27 at$20.: 4 per slot.
Bt:u:Iget Impact: No change
8. Amendment#7 $3,296;390.7 t- ;30,3 ,2,.00)
To;reduce the number of slots fLir C rtdilicana`.; and Intensive limn 4y fro 35 9i: a
(A.pril 1,2009 --June 30 3..2K9 ,11:„}-if,30,2011. from 35 slots to ;.t ;lots
2kuelget Impact Tilt, ‹. `:4. s: rw.-ac`i 971....?. f0,
•
**af: FLORIDA DEPARTMENT OF JUVENILE JUSTICE
--
Charlie Grist, Governor
Frank Petenman, Jr., Secretary
March 31, 2009
Linda Bracy
Opa-Locka Police
2105 All Baba Avenue
Opa-Locka, FL 33054
Dear Ms. Bracy:
-----_--nclosed is the original Amendment #7 to Contract #X1167 between the Department of
Juvenile Justice and your organization to reduce available funding to this Contract to
meet an overall legislative reduction in funding in accordance with the 2009 Special
Session A, Senate Bill 2-A. This Amendment will begin on April 1, 2009.
Please have the original of the enclosed Amendment signed and return it to me, along
with a completed copy of the contract acknowledgement form that accompanies this
letter, at the-ads"below, for further processing. Once the Department has executed
the Amendment, a copy of it will be returned to you.
if there are any questions, please call me at (850) 921-67844.
Sincerely,
•
(lase Bravo
Contract Administrator
Bureau of Contracts
MB/dv.,
Enclosure
2737 Ceitferview tri've m Tallahassee,Florida 32399-3100 0(850)488-1850
.,,.�., >s..... ht.�. t //www.djj.state.n.us
The mission of the Department n-..lt,e ik Justice tc tr increase public safety by reducing
juvenile prevention, intervention and p-eatmsnt services c t/t7i id uve lives delinquency through effective
strer:gt/ten families and turn arowrd the lives of troubled youth.
Contract#X1187
Amendment#7
DEPARTMENT OF JUVENILE JUSTICE
SEVENTH CONTRACT AMENDMENT
FOR
OPA LOCKA POLICE
The purpose.of this Amendment is to reduce the number of slots for this conditional release and Intensive
conditional release services Contract for youth in Circuit 11 for periods of time to meet an overall
legislative reduction in funding In accordance with the 2009 Special Session .A,Senate Bill 2-A.
THIS AMENDMENT, entered Into between the STATE OF FLORIDA, DEPARTMENT OF JUVENILE
JUSTICE, ("Department') and OPA LOCKA POLICE 'Provider'), amends the above-referenced
Contract by deleting, as indicated by 281FIkeithrougle or reference and adding, as Indicated by
'under ggig"or reference the sections)below:
REFERENCE: Page 1,Section ILA.,Contract Amount(as amended by Amendment#8)
DELETE: ' _ - - - - -:- - !ON- _. _
ADD: The total amount of this cpntrkct shall notexceed $3.296,399.74,
REFERENCE: Page 1,Section 0.E.,Method of Payment(as amended by Amendments#a #8)
DELETE.: This item is deleted in its entirety
ADD: 1. Payment shall be for filled slots only. A filled stet is defined as a slot that is
occupied by a youth. The Department will Dap for 38 filled conditional release
slots and 18 intensive conditional release slots •ter the period of July 1. 2003
through December 3t 2007: 201llled-conditional rage_1ots and 16 Intensive
conditional release ;rots for the oertod_of Janua,i 2008 t,inugh M8rch 31.
2008; 12 filled conditional Tease slots and 18 infInsiye conditional lease slots
for the oed4d of April 1.2008 tfirouottJw]e 30,2008;27 filled conditional(please
slots and 18 Inxenslve conditional reteaso slams for the oerloct of July 01. 2008
through March 31.2009; 19 filled conditional reieepe filled sly and 10 jptegs{ve
conditional release slots pr jhe period of Acrd Q1..2008 thnouoh June 30. 2009:
and for 25 conditionjl release fitted slots and 1'. Intensive conditional release
slots for the period of July 01.2008 through Jyn@;li}.Z011 as(gllows;
a. For the oerlpil of July 1,2003—DB.9egnlsar 31.2007:
FAO...gots not to exceed 38 conditional£gleams and 18 intensive
conditional relapse slots ryes day uniesejbmwaLt Annllad_attLin
►&reyigus months aft that fiscal year and Dq ed t{ t total n mbet of
slot days does not annually exceed the f omula below; (FORMULA: 38
conditional release dots X 1644 days =,02,47 lot days 11.104,11itar
filled stet plus 18 Intensive conditional Ouse slats X 1.844 days =
2€ C4 sl days X$30.511
For rieriod of Januanr 1 2008—MalTh 31.2008: •
Filled slots not to exceed 20 conditionaljelease slots and 18 intensive
conditional rele slots Der day unier.gfilled slots in
pM.'1 i ..ipgntlys of that fiscal Year and ppsvjdeg tho the total.number of
slat days doh trot annually exceed the i-;g®___________(FORMUA 20
c nditlonai I9.a a slots X 90 days= 1.00 slot claps X$20,34 per filled
is,t Dlus
19jitsolye condtiong! release slots X 99 days = 1,440'slot
'1&11..03041.1
Fir tr., dg�cam 1-2008•-Jayne se.2008:
Pilled le_gg e exceed 12 condltiona;Jelease slots and 16 intensive
;as' ro r: LriLg _ocr day unlet, there were unfilled slots in
gr r .J:s it ofSigi fig .l_Yee*and rmsvA hat the total numb
Contract#X1167
Amendment#7
•e •l a „ �• `'°ate "won receipt of a
g T e •e L e t =-. t - -ro rr. I uah (Jl be1�G
,.• and au . _i a - - ,.-.an t;:. ----
REFEREDlCE: Page 9, Attachment 1, Section l., Scope of Services (as amended by Amendment
ftS)
DELETE: - - _. - _ • - • - - =N3aBe-and--Reset Eormatiment
se`s`' .•1 a: __ •• 'dl.,=:u,I _.La .,- ltte an lntensi �mmi nVI n
ADD: The P • •e s 1: _ - _ , . .L Di=. -sleaainci Pack—-o
,.-j! � � t • 1_ •> - L:! Lai =! cd: �n•.ntV and @!the a
Co
Pro•= i re P •I =ii L I : =1.ale o_ sin L1 -t !_.tgleita f�c_1�1
cr_I U " 11 t S ?.1.. ■ =.L- =• or ntenS C•Sl !Vi3i0 . .
-c_ . - _:- . � • L Ord@
12, Attachment 1, Section III.A.1., Statement of Work (as amended by
REFER
ENCE: Amendment#6)
DELETE: . • : --:, ,: : :-: :
ELE11'#::: - atlen--Pfegram- y
a , _1. •evelo. it►�-e n:n : I;1 orjerate a-C9-Mo �k paced
ADD: 1 a ,._: t i meie/femaie
Co o = -ale= : _t• Po-- •)t II 11.11.:,u •y-ljon Program fQ rnmm-�--- itmenf
• _i.t. I L-.. L u.-!:de Cou rel;rice from res de 1 l ..-
_ This P,mendrnerit shall become effective on April 1,
2009, or upon full execution, whichever is later. Ali
teens rind conditions of said original Contract randravisians of said original't Contract remain Q
in full'force and effect for this Amendment. Any provisions changed to conform
and amendments thereto
This Amendment is this Amendment shall be and
made a part of the Contract_
hereby
this A.wl�iendml~r�t.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed, the day and
year inst written below.
i . ER. STATE OF FLORIID
OPA L„OCtA POLICE DEPARTMENT O
JUV,ANI E JI,SI T
SIGNED B4d___---6--- 1-z jr A ay',, k. -,L;;-..,0,
- ,,f ; NAME: _
) .I :•t':.4>,r:,z:-s f-r” TITLE: a UTY SECR EARY ______•
VENOM NUMBER:} •f1i.L h (p
"VMS iENTi `Et�_
Page 1 of 1
•
Virginia Colon
From: Garcia-Lavergne, Luis(Luis.Garcia-Lavergne@ djj.state.fl.us]
Sent; "Thursday, February 12,2009 3:27 PM
To: Linda Bracy;Virginia Colon
Cc: Brown,Stephen M.; Garcia-Lavergne, Luis; Afanador, Isabel; Flakes, Terria; Manning, Frank
Subject: 4%Reduction FY 08-09& FY 09-10
Dear Provider:
The purpose of this email is to advise you that pursuant to recent budget reductions approved by the Legislature,
the Department will reduce your contract(s). These reductions,which will affect all contract types,are to be
effective April 1, 2009, and will be recurring next fiscal year on an annualized basis. For your information and
.guidance, below are the amounts the Department anticipates your contract will be reduced by:
Contrac9;:X;1167(Conditional Release)
Fiscal Year Amount
2008 -2009 $15,151.00
2009 -20'10 $15,151.00
Due to the potential impact of these actions may have on all programs as well as your agency as a whole, we
wanted to provide you with as much information as we have available at this time possible regarding these
reductions;. .
Respectfully yours,
Luis Garcia-Lavergne, Contract Manager
Residential/South Region/Team 1
201 Wes: !3roward Blvd., Suite 208
Fort Lauderdale Florida 33301
Direct: (954)759-5491
Direct Fax:. (954) 847-3553
Switchbaa rd: (954) 467-4381
•
Sponsored by: City Manager
00441
Resolution No_ 08- 7308
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA RATIFYING THE CITY MANAGER'S
EXECUTION OF CONTRACT X1167, AMENDMENT #5,
RENEWAL, PROVIDING CONDITIONAL RELEASE SERVICES
FOR JULY 01, 2008 THROUGH JUNE 30, 2011, FOR THE
STATE OF FLORIDA, DEPARTMENT OF JUVENILE JUSTICE,
IN THE AMOUNT OF THREE MILLION SIX THOUSAND EIGHT
DOLLARS AND . _SIXTEEN - _ CENTS
($3,006,810.16)
WHEREAS. the City of Opa-locka, Florida entered into a contract with
the Department of Juvenile Justice in 1997; and
WHEREAS, the Contact X1167, Amendment #5. provides for a renewal
t% lion subject to the same terms andcondittons of the original contract providing
conditional-release services; and
WHEREAS, the renewal is to begin on July 1, 2008 and end on June 30,
2011; and
WHEREAS, the renewal of the contract is in the amount of Three Million,
Six Thousand, Eight Hundred Ten Dollars and Sixteen Cents ($3,006,810.16).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by
reference.ference.
Resolution No. 08 - 7308
Section 2. The City Commission authorizes the City Manager to execute
a contract renewal with the Department of Juvenile Justice , Contract X1167
,Amendment #5 in the amount of Three Million, Six Thousand, Eight Hundred
Ten Dollars and Sixteen Cents ($3,006,810.16), for a period of July 1, 2008
through June 30, 2011.
Section 3. This resolution shall become effective upon its passage and
adoption by the City Commission.
PASSED AND ADOPTED this 9 day of July 2008.
OCelait.7
MAYOR
----
Attest to: Approved as to form and legal sufficiency:
Air
CITY LERK Geller
ACTING CITY ATTORNEv
.wc,o(f
D 'ATE
Moved by: VICE MAYOR JOHNSON
Seconded by: COmMI SSIONER MILLER
Corarnisqion Vole:
Corrimissionev Tyctul;:
goimc.:s: ES
Gornmssioner YES .
YES
!\.4 avr KEA :
.• •
Sponsored by: City Manager 011
Resolution No. 08 - 7309
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, RATIFYING THE CITY MANAGER'S
EXECUTION OF CONTRACT X1167, AMENDMENT #6,
RENEWAL INCREASING CONDITIONAL RELEASE FUNDING
FOR JULY 01, 2008 THROUGH JUNE 30, 2011 FOR THE STATE
OF FLORIDA, DEPARTMENT OF JUVENILE JUSTICE, IN THE
AMOUNT OF THREE MILLION THREE HUNDRED FORTY
- THOUSAND EIGHT_ HU_NDR_ED NINETY FOUR DOLLARS AND
SIXTY-SIX CENTS (333340, 894.66).
WHEREAS, the City of Opa-locka, Florida entered into a contract with the
Department of Juvenile Justice in 1997: and
WHEREAS, the Contact X1167, Amendment #6, provides for a renewal
option subject to the same terrriS and conditions 'of'the original contract,
Inc reasing Conditional Release funding; and
WHEREAS, the renewal is to begin on July 1, 2008 and end on June 30,
2011: and
WHEREAS, the renewal of the contract is in the amount of Three Million
hree Hundred Forty Thousand, Eight Hundred Ninety Four Dollars and Sixty Six
Cents ($3,340,894.66).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by
reference.
Resolution No. 08 - 7309
Section 2. The City Commission authorizes the City Manager to execute
a contract renewal with the Department of Juvenile Justice, Contract X1167,
Amendment #6, in the amount of $3,340,894.66 for a period of July 1, 2008
through June 30, 2011.
Section 3. This resolution shall become effective upon its passage and
adoption by the City Commission.
PASSED AND ADOPTED this 9 day of July 2008.
CY).661441a
MAYOR
Attest t•- Approved as to form and legal sufficiency:
°CITY Tt�
Jose' . Geller
ACTING CITY ATTORNEY
DAT,
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSTONF..R MTLLER
Commission Vote: 5-0
Commissioner Tydus: YES
Commissioner Holmes: YES
Commissioner Miller: YES
Vice-Mayor Johnson: YES
Mayor Kelley: v _
G-CMG;∎Ga..<9-i'''�')J.��REai.��.=.J�[:r.? ,�.
Sponsored by: City Manager
RESOLUTION NO. 09-74 60
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO ENTER INTO AND EXTCUTE
AMENDMENT NO.7 TO CONTRACT NO. X1167 BETWEEN
THE CITY OF OPA-LOCKA AND THE DEPARTMENT OF
JUVENILE JUSTICE(DJJ)FOR CONDITIONAL RELEASE
PROGRAM SERVICES FOR THE OPA-LOCKA POLICE
YOUTH ACADEMY, IN THE AMOUNT OF THREE
MILLION TWO HUNDRED NINETY SIX THOUSAND
THREE HUNDRED NINETY DOLLARS AND SEVENTY
FOUR CENTS ($3,296,390.74)
WHEREAS. on July 9. 2008, the City Commission of the City of Opa-locka ("City
Commission")adopted Resolution 08-7309,ratifying the City Manager's execution of Amendment
No. 6 to Contract No. Xl 167,between the State of Florida Department of Juvenile Justice("DJJ")
and the City of Opa-locka("City")in the amount of Three Million Three Hundred Forty Thousand
Eight Hundred and Ninety Four Dollars and Sixty Six Cents(53.340,894.66); and
WHEREAS, the City and DJJ first entered into Contract No. X1167 which provides for
funding to the Opa-locka Police Youth Academy for the operation of an intensive community-based
conditional release program geared towards reducing recidivism by servicing young males and
females transitioning back into the community from juvenile facilities;and
WHEREAS, the State of Florida has reduced operational funding to DJJ and the DJJ no
longer has the ability to fund the program as previously agreed to between the City and DJJ;and
WHEREAS,the City and DJJ desire to further amend Contract No Xl 167 by reducing the
number of available slots for the program and by reducing the total amount of funding for the
program by entering into Amendment No. 7 to Contract No. Xl 167; and
Resolution No. 0 9-7 4 6 0
WHEREAS, the City Commission has determined that it is in the best interests of the
residents of the City to approve the authorization and execution of the Amendment No.7 to Contract
No. X1167.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to enter into and execute Amendment No. 7 to Contract No. X1167, by reducing the
number of available slots for the conditional release program services and by reducing the total
amount of funding for the program to Three Million Two Hundred Ninety Six Thousand Three
Hundred Ninety Dollars and Seventy Four Cents ($3,296,390.74),attached hereto as Exhibit"A",
together with such non-material changes as may be acceptable to the City Manager and approved as
to form and legality by the City Attorney.
PASSED AND ADOPTED this 22 day of APRIL ,2009.
JOSEPH L. KEL
MAYOR
Attest: Approved as to form and legal sufficiency:
/ r
F Ci
/
Deborah Btjdette Norris Weeks
City Clerk City Attorney
Resolution No. 09-74 6 0
WHEREAS, the City Commission has determined that it is in the best interests of the
residents of the City to approve the authorization and execution of the Amendment No.7 to Contract
No. X1167.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section I, The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to enter into and execute Amendment No. 7 to Contract No. X1167, by reducing the
number of available slots for the conditional release program services and by reducing the total
amount of funding for the program to Three Million Two Hundred Ninety Six Thousand Three
Hundred Ninety Dollars and Seventy Four Cents ($3,296390.74), attached hereto as Exhibit"A"
together with such non-material changes as may be acceptable to the City Manager and approved as
to form and legality by the City Attorney.
PASSED AND ADOPTED this 22 day of APRIL ,2009.
JOSEPH L.KEL •
MAYOR
Attest: Approved as to form and legal sufficiency;
Deborah • _ Bu Bette Norris Weeks
City Clerk City Attorney
,.‘c5f STATE OF FLORIDA
, r - DEPARTMENT OF JUVENILE J V STILE
a*
INTEROFFICE MEMORANDUM
w
DATE.. July 24, 2008
TO; Juvenile Justice Provider Agencies
FROM:: Rod Love, Deputy Secretary •
SUBJIE CT: ,FY 2008-09 Potential Budget Reductions
The purpose of this advisory is to inform you of additional budget reductions anticipated
for FY 2008-09,
Based on the latest forecast from the Florida Economic Estimating Conference, the
revenue outlook for the State Of Florida has not impr:oved and will impact the
appropriations authorized for this fiscal year. In light of current economic conditions and
revenue projections, state agencies are required to take prudent steps in managing
current fear expenditures. The Governor's Office of Policy and Budget has issued
annual Oans for quarterly releases for all appropriations for state agencies. Agencies will
receive 24% of the General Revenue and certain trust fund appropriations for three
quarters of the fiscal year. During the last quarter, it is anticipated that agencies will not
receive the remaining release of 28%. In all likelihood, 4% of General Revenue and
certain trust funds appropriations will be reduced by the Legislature. This action will require the Department to amend contracts and grants to reflect the reductions.
Given th 4 economic uncertainty, you are encouraged to reduce your expenditures each
quarter to deal with the possibility of additional cuts before the fourth quarter release.
We recognize and appreciate the effort that each of your orc.a.-)izatic)ns will need to make
in order to manage within this plan. We will keep
regarding the current fiscal situation as we receiv it apprised of any new developments
We look forward to managing this crisis together with our contracted providers and
community stakeholders.
2737 Centerview Drive•Tallahassee, Florida 32399-31100 . (8S0)488-1850
Charlie Cried:, Governor
Frank Peterma.n,Jr.,Secretary
Ilse mission of the e Departnrnrof./rrimilr JILT tire rs ttr inrreosr public safety by red trri11 delirtrptr'n'v through cfferrive
prevention,interventioli,and treatment services that rirrir,glhrtr faurilie.s and turn arc, ',d the lives of troubled youth.