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08 August 12, 1998 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION http://www.rctc.org EASTERN MUNICIPAL WATER DISTRICT (Map Attached) 2270 TRUMBLE ROAD, PERRIS WEDNESDAY, AUGUST 12, 1998 2:00 P.M. AGENDA 1. CALL TO ORDER 2. SELF INTRODUCTIONS 3. PUBLIC COMMENTS 4. APPROVAL OF MINUTES - July 8, 1998 and July 27, 1998 5. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. Item(s) pulled from the Consent Calendar will be addressed after approval of the Consent Calendar items. 5A. Consent Calendar - ADMINISTRATIVE/FINANCIAL ITEMS 5A1. TEA 21 Activities Overview The California Transportation Commission held a workshop on TEA 21 on July 15`h. This item includes a summary of TEA 21 and is followed by a summary of the TEA 21 Demonstration Projects in Riverside County and those demo projects which will have impact on Riverside County. 5A2. WRCOG and CVAG Suggested Amendments to RCTC's Proposed Ordinance 98- 001 Amending the RCTC Administrative Code to Establish An Executive Committee Overview Submitted for review are proposed changes to Ordinance 98-001 relating to the Executive Committee. Commission action will be scheduled at the September 9th meeting. 5A3. Adopted Position of the Board Of Supervisors: RCTC Executive Committee Membership; Chairmanship Rotation, and Term Of Office Overview Presented is the position adopted by the Board of Supervisors regarding the membership, Chairman rotation and term of office. Commission action will be scheduled at the September 9`h meeting. RCTC Agenda August 12, 1998 Page 2 5A4. Staff Retreat and RCTC Transition Planning Effort. Proposed Policy Committees/1999 Committees and Commission Meeting Times Overview The memorandum reviewed the outcome of the staff retreat, including the recommendation for two policy committees and meeting schedules. Due to several Commissioners being unavailable at the August meeting, the Personnel Committee recommends deferring action on this item to the September 9, 1998 meeting. 5A5. Extension of the RCTC Per Diem and Expense Reimbursement to Newly Designated Commissioners (Effective 1 /1 /99) Overview Recognizing that significant time away from work and travel is required of many of our members, it is recommended that the Commission extend its per diem and expense reimbursement policies to newly designated members and alternates, covering the period of time from RCTC's September 9, 1998 Board meeting thru December 31, 1998, subject to the limitations outlined in the draft Personal Services Agreement. 5A6. City of Blythe Measure A Maintenance of Effort Requirement Overview For fiscal year ending June 30, 1997, our auditors noted that the City of Blythe failed to meet their MOE requirement. Blythe has forwarded a letter to staff indicating that for FY 1998 they believe they not only met the requirement but also compensated for 1997. Their final determination is pending close out of their books for the year. Staff is recommending that the Commission waive the requirement for one year if the final analysis indicates the City has made up for the 1997 shortfall in the 1998 fiscal year, as well as meeting the MOE requirement for 1998. 5A7. RCTC Staff Analyst and Program Manager Positions Overview This is an adjustment to RCTC staffing to support Professional staff and to deal with additional responsibilities through SB 45 funding. 5A8. Request For Proposal for Financial Advisory Services Overview In February, the Commission instructed staff to issue Request for Proposals for a number of contracts which had provided recurring services to the Commission. One of those contracts was for financial advisory services. Presented for information is the RFP issued on July 29, 1998 to approximately 30 firms. 6:j �11. RCTC Agenda August 12, 1998 Page 3 5A9. Monthly Cost and Schedule Reports O vervie w Presented to the Commission are the reports on revenues, expenditures and changes in the fund balances (unaudited), and the highway and rail quarterly budget. The reports are for the quarter ending June 30, 1998. 5A10. Investment Report for Quarter Ending June 30, 1998 Overview Presented for receive and file is the quarterly investment and cash flow reports as required by State law and Commission policy. 5A11. Single Signature Authority Report Overview For the six month period ending June 30, 1998, four contracts were executed under single signature authority granted to the Executive Director by the Commission. There was S 10,366 in expired and unused capacity. 5B. Consent Calendar - TRANSIT/RIDESHARE/BICYCLE 5B1. FY 1998-99 State Transit Assistance Allocations and Resolution No. 98-007, "A Resolution of the Riverside County Transportation Commission to Allocate State Transit Assistance Funds" Overview When the SRTP was prepared, the operators assumed for planning purposes that the State appropriation of funds would be the same as the previous year. According to the State Controller's Office, the amount of STA funds that are expected to be received in Riverside County for FY 1999 is $2,360,478 ($2,119,713 discretionary pot, $240,765 operator specific pot). An additional $626,481 in unapportioned STA funds are also available, bringing the total to $2,986,959. The table included in the agenda packet outlines the specific operator allocations which need to be approved by the Commission. The State allocated non -discretionary funds will be used first with the balance derived from the discretionary allocation. 5B2. Request from Anza Valley Seniors Overview The Anza Valley Seniors recently received two surplus 1992 Ford vans from the Riverside Transit Agency to allow them to provide local transit service in the community. The group is requesting the Commission's assistance through the allocation of Measure A Specialized Transit operating assistance in the amount of $66,724, which is projected to cover expenses for two years. rr ,1 fi '.i J RCTC Agenda August 12, 1998 Page 4 5C. Consent Calendar - HIGHWAYS/LOCAL STREETS AND ROADS 5C1. Close Out Costs for the Lamb Canyon Project on State Route 79 in the City of Beaumont Associated with the Detour of Traffic on City Streets Overview This item is for the Commission to approve to pay the City of Beaumont a sum of $50,000 to compensate the City for the future repair of the city streets used for the detour of traffic during construction of the State Route 79 improvement project. 5C2. Request for Authorization to Advertise for Construction Bids for Construction of a Park and Ride Lot in Moreno Valley near Pigeon Pass/Frederick Street and Route 60 Overview This item is for the Commission to: 1) Authorize the expenditure of funds to provide for environmental mitigation for the project with a not to exceed limit of $15,000. 2) Authorize staff to bid the PS&E package for the Pigeon Pass Park and Ride Lot as soon as Caltrans finalizes the environmental mitigation and approves the final design drawings and bring back to the Commission the results of the bidding for contract award to the lowest, responsive bidder. 5C3. Approval of Design Cooperative Agreement # 8-1076 with Caltrans for Coordination of Design Services Between 1-15 and Wasson Canyon Road Overview This item is for the Commission to approve entering into agreement # 8-1076 with the State for final design activities necessary for the Measure A State Route 74 improvement project between 1-15 and Wasson Canyon Road. 5C4. FY 1999-2003 Measure "A" Five Year Capital Improvement Program for Local Streets and Roads Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five-year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The FY 1999-2003 Measure "A" Five Year Capital Improvement Plan for the Cities of Blythe, Hemet, and Rancho Mirage and the revised Plan for the City of Palm Desert are submitted for Commission approval. RCTC Agenda August 12, 1998 Page 5 5C5. Amendment to FY 1998-2002 Measure "A" Five -Year Capital Improvement Plan for the City of Hemet Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five-year plan on how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the Plan must also be approved by the Commission. The City of Hemet is requesting Commission approval to amend their previously approved FY 1998-2002 Plan. 5D. Consent Calendar - RAIL 5D1. Rail Program Update Overview Presented as receive and file as an informational item are the most recent Metrolink operating and departmental reports, as well as the report on the California High Speed Rail Authority Meeting held in Riverside last month. 5E. Consent Calendar - SERVICE AUTHORITY FOR FREEWAY EMERGENCIES 5E1. Quarterly Call Box Update Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the quarter ending June 30, 1998 are presented to the SAFE Board for receive and file. 6. ADMINISTRATIVE ITEMS 6A. Presentation of a National Flag to RCTC and Report on Washington D.C. Activities (10 Minutes) Congresswoman Mary Bono of the 44' District will be present at the August 12' meeting to present a national flag to the Commission and report on activities in Washington, D.C. 6B. Federal Legislation (10 Minutes) Overview Cliff Madison will be attending the August Commission meeting to discuss this and other issues of importance with regard to federal legislation with the Commission. 6C. State Legislation (10 Minutes) Overview A Legislative Committee meeting will be held on August 5, 1998. Staff will submit the Legislative Committee's recommendations on SB 1477 and staff recommendations on AB 1686 and SB 459 to the full Commission. 0 0 RCTC Agenda August 12, 1998 Page 6 6D. SCAG Aviation Committee Membership (5 Minutes) Overview This item is to support the expansion of the SCAG Aviation Committee as identified in the letter from SANBAG President Kathy Davis. SCAG has informed staff that there is an RCTC seat on the Committee. It is requested that the Chairman appoint a Commissioner and direct staff to prepare a similar letter to SCAG signed by the RCTC Chairman. 6E. Commissioners/Executive Director's Report (5 Minutes) Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. 7. TRANSIT/RIDESHARE/BICYCLE 7A. FY 1998-99 SB 821 Bicycle and Pedestrian Facilities Program Funding Recommendations (10 Minutes) Overview In April the Commission notified the cities, the county, and local school districts that an estimated $635,090 would be available for programming in FY 1998-99 through the SB 821 Bicycle and Pedestrian Facilities Program. The Commission received 61 proposals from 15 agencies requesting a total of $1,900,153. The proposals were evaluated by the SB 821 Evaluation Committee and the Committee is recommending 21 projects for funding for a total of $676,757. 8. HIGHWAYS/LOCAL STREETS AND ROADS 8A. Approval of Ca!trans Cooperative Agreement # 8-1077 for Right -of -Way Acquisition to Support State Route 74 State Highway Operations and Protection Program (SHOPP) Projects Between 1-15 and the City of Perris and Request by Citizens of Perris to be Kept Informed of Status of Route 74 Improvements (5 Minutes) Overview Presented to the Commission is agreement #8-1077 with the State for right-of-way acquisition of properties necessary to augment the State SHOPP projects to make them more compatible with the future Measure A project and to minimize the need for future reconstruction in the areas of the SHOPP projects, and to direct staff to meet with the newly formed COI and inform them of the actions that the Commission and Caltrans have jointly and cooperatively taken to deliver the improvements on State Route 74. RCTC Agenda August 12, 1998 Page 7 8B. Project Study Report/Project Report Nominations (10 Minutes) Overview Any transportation improvement project proposed for inclusion in the State Transportation Improvement Program (STIP) must have a completed Project Study Report/Project Report (PSR/PR) before it is proposed to the California Transportation Commission. Submitted is the list of projects received for inclusion in the STIP. 9. ADJOURNMENT The next meeting of the Riverside County Transportation Commission will be held on Wednesday, September 9, 1998, at RCTC's Conference Room. .j 'J