HomeMy Public PortalAbout08 August 12, 1998 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION
http://www.rctc.org
EASTERN MUNICIPAL WATER DISTRICT (Map Attached)
2270 TRUMBLE ROAD, PERRIS
WEDNESDAY, AUGUST 12, 1998
2:00 P.M.
AGENDA
1. CALL TO ORDER
2. SELF INTRODUCTIONS
3. PUBLIC COMMENTS
4. APPROVAL OF MINUTES - July 8, 1998 and July 27, 1998
5. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion
unless a Commission member requests separate action on specific items. Item(s) pulled from the
Consent Calendar will be addressed after approval of the Consent Calendar items.
5A. Consent Calendar - ADMINISTRATIVE/FINANCIAL ITEMS
5A1. TEA 21 Activities
Overview
The California Transportation Commission held a workshop on TEA 21 on July
15`h. This item includes a summary of TEA 21 and is followed by a summary of
the TEA 21 Demonstration Projects in Riverside County and those demo projects
which will have impact on Riverside County.
5A2. WRCOG and CVAG Suggested Amendments to RCTC's Proposed Ordinance 98-
001 Amending the RCTC Administrative Code to Establish An Executive
Committee
Overview
Submitted for review are proposed changes to Ordinance 98-001 relating to the
Executive Committee. Commission action will be scheduled at the September 9th
meeting.
5A3. Adopted Position of the Board Of Supervisors: RCTC Executive Committee
Membership; Chairmanship Rotation, and Term Of Office
Overview
Presented is the position adopted by the Board of Supervisors regarding the
membership, Chairman rotation and term of office. Commission action will be
scheduled at the September 9`h meeting.
RCTC Agenda
August 12, 1998
Page 2
5A4. Staff Retreat and RCTC Transition Planning Effort. Proposed Policy
Committees/1999 Committees and Commission Meeting Times
Overview
The memorandum reviewed the outcome of the staff retreat, including the
recommendation for two policy committees and meeting schedules. Due to
several Commissioners being unavailable at the August meeting, the Personnel
Committee recommends deferring action on this item to the September 9, 1998
meeting.
5A5. Extension of the RCTC Per Diem and Expense Reimbursement to Newly
Designated Commissioners (Effective 1 /1 /99)
Overview
Recognizing that significant time away from work and travel is required of many
of our members, it is recommended that the Commission extend its per diem and
expense reimbursement policies to newly designated members and alternates,
covering the period of time from RCTC's September 9, 1998 Board meeting thru
December 31, 1998, subject to the limitations outlined in the draft Personal
Services Agreement.
5A6. City of Blythe Measure A Maintenance of Effort Requirement
Overview
For fiscal year ending June 30, 1997, our auditors noted that the City of Blythe
failed to meet their MOE requirement. Blythe has forwarded a letter to staff
indicating that for FY 1998 they believe they not only met the requirement but
also compensated for 1997. Their final determination is pending close out of
their books for the year. Staff is recommending that the Commission waive the
requirement for one year if the final analysis indicates the City has made up for
the 1997 shortfall in the 1998 fiscal year, as well as meeting the MOE
requirement for 1998.
5A7. RCTC Staff Analyst and Program Manager Positions
Overview
This is an adjustment to RCTC staffing to support Professional staff and to deal
with additional responsibilities through SB 45 funding.
5A8. Request For Proposal for Financial Advisory Services
Overview
In February, the Commission instructed staff to issue Request for Proposals for
a number of contracts which had provided recurring services to the Commission.
One of those contracts was for financial advisory services. Presented for
information is the RFP issued on July 29, 1998 to approximately 30 firms.
6:j �11.
RCTC Agenda
August 12, 1998
Page 3
5A9. Monthly Cost and Schedule Reports
O vervie w
Presented to the Commission are the reports on revenues, expenditures and
changes in the fund balances (unaudited), and the highway and rail quarterly
budget. The reports are for the quarter ending June 30, 1998.
5A10. Investment Report for Quarter Ending June 30, 1998
Overview
Presented for receive and file is the quarterly investment and cash flow reports
as required by State law and Commission policy.
5A11. Single Signature Authority Report
Overview
For the six month period ending June 30, 1998, four contracts were executed
under single signature authority granted to the Executive Director by the
Commission. There was S 10,366 in expired and unused capacity.
5B. Consent Calendar - TRANSIT/RIDESHARE/BICYCLE
5B1. FY 1998-99 State Transit Assistance Allocations and Resolution No. 98-007, "A
Resolution of the Riverside County Transportation Commission to Allocate State
Transit Assistance Funds"
Overview
When the SRTP was prepared, the operators assumed for planning purposes that
the State appropriation of funds would be the same as the previous year.
According to the State Controller's Office, the amount of STA funds that are
expected to be received in Riverside County for FY 1999 is $2,360,478
($2,119,713 discretionary pot, $240,765 operator specific pot). An additional
$626,481 in unapportioned STA funds are also available, bringing the total to
$2,986,959. The table included in the agenda packet outlines the specific
operator allocations which need to be approved by the Commission. The State
allocated non -discretionary funds will be used first with the balance derived from
the discretionary allocation.
5B2. Request from Anza Valley Seniors
Overview
The Anza Valley Seniors recently received two surplus 1992 Ford vans from the
Riverside Transit Agency to allow them to provide local transit service in the
community. The group is requesting the Commission's assistance through the
allocation of Measure A Specialized Transit operating assistance in the amount
of $66,724, which is projected to cover expenses for two years.
rr ,1
fi '.i J
RCTC Agenda
August 12, 1998
Page 4
5C. Consent Calendar - HIGHWAYS/LOCAL STREETS AND ROADS
5C1. Close Out Costs for the Lamb Canyon Project on State Route 79 in the City of
Beaumont Associated with the Detour of Traffic on City Streets
Overview
This item is for the Commission to approve to pay the City of Beaumont a sum
of $50,000 to compensate the City for the future repair of the city streets used
for the detour of traffic during construction of the State Route 79 improvement
project.
5C2. Request for Authorization to Advertise for Construction Bids for Construction of
a Park and Ride Lot in Moreno Valley near Pigeon Pass/Frederick Street and Route
60
Overview
This item is for the Commission to: 1) Authorize the expenditure of funds to
provide for environmental mitigation for the project with a not to exceed limit of
$15,000. 2) Authorize staff to bid the PS&E package for the Pigeon Pass Park
and Ride Lot as soon as Caltrans finalizes the environmental mitigation and
approves the final design drawings and bring back to the Commission the results
of the bidding for contract award to the lowest, responsive bidder.
5C3. Approval of Design Cooperative Agreement # 8-1076 with Caltrans for
Coordination of Design Services Between 1-15 and Wasson Canyon Road
Overview
This item is for the Commission to approve entering into agreement # 8-1076
with the State for final design activities necessary for the Measure A State Route
74 improvement project between 1-15 and Wasson Canyon Road.
5C4. FY 1999-2003 Measure "A" Five Year Capital Improvement Program for Local
Streets and Roads
Overview
The Measure "A" Ordinance requires each recipient of streets and roads monies
to annually provide to the Commission a five-year plan of how those funds are to
be expended in order to receive disbursements for local streets and roads. Any
subsequent additions, deletions, or substitutions to the approved Plan must also
be approved by the Commission. The FY 1999-2003 Measure "A" Five Year
Capital Improvement Plan for the Cities of Blythe, Hemet, and Rancho Mirage and
the revised Plan for the City of Palm Desert are submitted for Commission
approval.
RCTC Agenda
August 12, 1998
Page 5
5C5. Amendment to FY 1998-2002 Measure "A" Five -Year Capital Improvement Plan
for the City of Hemet
Overview
The Measure "A" Ordinance requires each recipient of streets and roads monies
to annually provide to the Commission a five-year plan on how those funds are
to be expended in order to receive disbursements for local streets and roads. Any
subsequent additions, deletions, or substitutions to the Plan must also be
approved by the Commission. The City of Hemet is requesting Commission
approval to amend their previously approved FY 1998-2002 Plan.
5D. Consent Calendar - RAIL
5D1. Rail Program Update
Overview
Presented as receive and file as an informational item are the most recent
Metrolink operating and departmental reports, as well as the report on the
California High Speed Rail Authority Meeting held in Riverside last month.
5E. Consent Calendar - SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
5E1. Quarterly Call Box Update
Overview
The operational statistics for the Riverside County Motorist Aid Call Box System
for the quarter ending June 30, 1998 are presented to the SAFE Board for receive
and file.
6. ADMINISTRATIVE ITEMS
6A. Presentation of a National Flag to RCTC and Report on Washington D.C. Activities
(10 Minutes)
Congresswoman Mary Bono of the 44' District will be present at the August 12' meeting
to present a national flag to the Commission and report on activities in Washington, D.C.
6B. Federal Legislation
(10 Minutes)
Overview
Cliff Madison will be attending the August Commission meeting to discuss this and other
issues of importance with regard to federal legislation with the Commission.
6C. State Legislation
(10 Minutes)
Overview
A Legislative Committee meeting will be held on August 5, 1998. Staff will submit the
Legislative Committee's recommendations on SB 1477 and staff recommendations on AB
1686 and SB 459 to the full Commission.
0 0
RCTC Agenda
August 12, 1998
Page 6
6D. SCAG Aviation Committee Membership
(5 Minutes)
Overview
This item is to support the expansion of the SCAG Aviation Committee as identified in the
letter from SANBAG President Kathy Davis. SCAG has informed staff that there is an
RCTC seat on the Committee. It is requested that the Chairman appoint a Commissioner
and direct staff to prepare a similar letter to SCAG signed by the RCTC Chairman.
6E. Commissioners/Executive Director's Report
(5 Minutes)
Overview
This item is placed on the agenda to provide Commissioners/Executive Director the
opportunity to report on activities representing the Commission.
7. TRANSIT/RIDESHARE/BICYCLE
7A. FY 1998-99 SB 821 Bicycle and Pedestrian Facilities Program Funding Recommendations
(10 Minutes)
Overview
In April the Commission notified the cities, the county, and local school districts that an
estimated $635,090 would be available for programming in FY 1998-99 through the SB
821 Bicycle and Pedestrian Facilities Program. The Commission received 61 proposals
from 15 agencies requesting a total of $1,900,153. The proposals were evaluated by the
SB 821 Evaluation Committee and the Committee is recommending 21 projects for funding
for a total of $676,757.
8. HIGHWAYS/LOCAL STREETS AND ROADS
8A. Approval of Ca!trans Cooperative Agreement # 8-1077 for Right -of -Way Acquisition to
Support State Route 74 State Highway Operations and Protection Program (SHOPP)
Projects Between 1-15 and the City of Perris and Request by Citizens of Perris to be Kept
Informed of Status of Route 74 Improvements
(5 Minutes)
Overview
Presented to the Commission is agreement #8-1077 with the State for right-of-way
acquisition of properties necessary to augment the State SHOPP projects to make them
more compatible with the future Measure A project and to minimize the need for future
reconstruction in the areas of the SHOPP projects, and to direct staff to meet with the
newly formed COI and inform them of the actions that the Commission and Caltrans have
jointly and cooperatively taken to deliver the improvements on State Route 74.
RCTC Agenda
August 12, 1998
Page 7
8B. Project Study Report/Project Report Nominations (10 Minutes)
Overview
Any transportation improvement project proposed for inclusion in the State Transportation
Improvement Program (STIP) must have a completed Project Study Report/Project Report
(PSR/PR) before it is proposed to the California Transportation Commission. Submitted is
the list of projects received for inclusion in the STIP.
9. ADJOURNMENT
The next meeting of the Riverside County Transportation Commission will be held on Wednesday,
September 9, 1998, at RCTC's Conference Room.
.j 'J