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HomeMy Public PortalAbout2018.10.11 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall October 11, 2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Chamber/Department Reports Committee Minutes Public Comment Business Agenda Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Chris Curtain, Network Administrator; Justin Williams, Police Chief; Nathan Stewart, Public Works Director Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. MCCALL CITY COUNCIL October 11, 2018 Regular Meeting Page 1 of 8 1. Council Regular Meeting Minutes — June 14, 2018 2. Council Special Meeting Minutes — June 25, 2018 3. Council Special Meeting Minutes — September 24, 2018 4. Council Special Meeting Minutes — September 28, 2018 5. Payroll Report for period ending — September 24, 2018 6. Clerk License Report 7. Warrant Register — GL 8. Warrant Register — Vendor 9. AB 18-250 Request to Reallocate Local Option Tax Funds for the McCall Senior Center Applications 15-16 and 16-40 unspent funds of $854.94 to the previous year approved project 14-30b light fixtures: The Senior Center has submitted applications and received Local Option Tax (LOT) funding for various projects in 2014, 2015, 2016, and 2017. To close out these projects they have submitted all of their receipts. It has been noted that for one project they spent more than their grant award and in other projects they spent less. Staff is recommending that remaining funds from their projects 15-16 the woodstove $557.44 and 16-40 gutters and downspouts $297.50 (total $854.94), be reallocated to the 14-30b project light fixtures, to assist with making this project whole which was over spent by $1032.96. This reallocation will then close out all of these project files. The Senior Center, which is now referred to as the Community Center, will be eligible to apply for LOT funding again in the future. 10. AB 18-252 Request for Approval for the Mayor to Sign the Idaho Department of Lands Neighbor Authorization Form for Richard McQuearv's Single Family Dock and Sea Wall Acknowledgment: Richard McQueary, property owner at 1906A Agate Street, is applying for an encroachment permit through the State of Idaho Department of Lands to install a single-family dock and sea wall at 1906A Agate St. The proposed improvements will terminate at the property line adjacent to Davis Beach, a City Park. In order for the Department of Lands to issue a permit they must have a signed consent from adjacent riparian or littoral property owners stating that they are familiar with the scope and location of the proposed encroachment and have no objection. Parks staff is familiar with the proposed work and the need for it and have no issues with the proposal or request for encroachment permit. 11. AB 18-253 Request to Proclaim October 7-13, 2018 as Fire Prevention Week — "Look. Listen. Learn. — Be aware. Fire can happen anywhere.": The City of McCall, Idaho is committed to ensuring the safety and security of all those living in and visiting the City of McCall. Fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire. This year's Fire Prevention Week campaign, 'Look. Listen. Learn. — Be aware. Fire can happen anywhere." is the National Fire Prevention Association's (NFPA) effort to reinforce the importance of having an escape plan. In a fire, seconds count. Seconds can mean the difference between residents of our community escaping safely from a fire or having their lives end in tragedy. They want to bring focus to the necessity of being prepared for a fire with these key messages: *Home fire escape planning and drills are an essential part of fire safety. *A home fire escape plan needs to be developed and practiced before a fire strikes. *Properly installed MCCALL CITY COUNCIL Page 2 of 8 October 11, 2018 Regular Meeting and working smoke alarms. *Smoke alarms detect and alert people to a fire in the early stages. *Smoke alarms can mean the difference between life and death in a fire. *Cooking is the leading cause of home fires and home fire injuries. The leading cause of fires in the kitchen is unattended cooking. *Heating equipment is one of the leading causes of home fires during the winter months. All heaters need space. Keep anything that can burn at least 3 feet away from heating equipment. *Maintain heating equipment and chimneys by having them cleaned and inspected by a qualified professional. In an effort to support the national proclamation of Fire Prevention week and bring awareness to the citizens of McCall, staff requests the Council proclaim October 7-13, 2018 as fire prevention week in McCall. 12. AB 18-254 Request to Proclaim October 2018 as Arts and Humanities Month: The month of October has been recognized as National Arts and Humanities Month by thousands of arts and cultural organizations, communities, and states across the country, as well as by the White House and Congress for more than 30 years. The arts and humanities embody much of the accumulated wisdom, intellect, and imagination of humankind; and enhance and enrich the lives of every American. The arts and humanities play a unique role in the lives of our families, our communities, and our country; and the nonprofit arts industry also strengthens our economy by generating $135 billion in total economic activity annually, 2.2 billion in government revenue, and by supporting the full-time equivalent of 4.1 million jobs nationwide. In an effort to support the national proclamation of Arts and Humanities, staff requests that Council proclaim October as Arts and Humanities month in McCall. 13. AB 18-257 Request for Approval of the Monday.com Software Use Agreement Terms and annual payment: The City's Community and Economic Development Department has been testing the project management software Monday.com to assist the GIS Staff and other staff in daily task assignment, large project coordination, and long-range planning. Since the GIS staff work across multiple departments and on such a wide range of projects a solution to project management and coordination was needed. While there is no explicit contract to be signed, we are subject to Monday.com's standard terms and conditions. This is a new software package and approval of the City Council is needed. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye, and the motion carried. DEPARTMENT REPORTS Chamber of Commerce April Whitney, representing the Chamber, gave a brief update to Council. She shared that the Chamber has been conducting a survey of their members, the Visit McCall Magazine will be out Nov 1st which features snow bikes and some of the businesses in town, and the website redesign project. MCCALL CITY COUNCIL October 11, 2018 Regular Meeting Page 3 of 8 City Manager City Manager Anette Spickard shared she had seven people come to the morning Coffee with the City Manager, gave an update on the Midas Gold lecture series and the Mining Symposium with the Nez Perce, and talked about the discussions regarding the Deinhard bypass and the necessary improvements to make it a true bypass. She gave an update on the new website with a large number of hits coming from Salt Lake City. Community Development Economic Development Planner Delta James gave a brief update on the container home development and answered questions about the Art and Desert event as well as shared the outreach efforts of the Lardo Bridge artist, Susan Madacsi, who has been involved around the community in the way of art and education. Ms. James also stated she has visited a project in Garden City that the artist has been involved with. Golf Course Golf Course Superintendent Eric McCormick answered questions about the Valley County community service program, the shop expansion, green fees, repairing of the front steps, and shared that the golf Course will be open until the end of October. Information Systems Information Systems Manager Chris Curtin gave an update on the online portal and answered questions on Office 365 upgrade. He shared the Police Department is now up and running Parks & Recreation Parks & Recreation Director Kurt Wolf gave an update and answered questions on Legacy and Rotary parks, his trip to the University of Idaho and Coeur d'Alene for discussions on boat ramp issues, and the History Museum site. Mayor Aymon made some comments on the Parks & Recreation Advisory Committee minutes and their research of fireworks alternatives such as laser lights. Police Police Chief Justin Williams updated the Council on the Police Department move. He answered questions about service calls, animal complaints, website page and social media engagement, and coordination with the foodbank. Public Works Public Works Director Nathan Stewart gave a brief update on the progress of 2nd Street and the winter construction issues. COMMITTEE MINUTES The Council received the following Committee Minutes for review: 1. Airport Advisory Committee — July 5 & August 2, 2018 2. Environmental Advisory Committee — June 21 & August 16, 2018 3. Historic Preservation Commission — August 13 & August 23, 2018 MCCALL CITY COUNCIL October 11, 2018 Regular Meeting Page 4 of 8 4. Library Building Committee — September 5 & September 19, 2018 5. Library Board of Trustees — August 16, 2018 6. Planning & Zoning Commission — August 7, 2018 7. Parks and Recreation Advisory Committee July 11, 2018 8. Tree Advisory Committee — September 6, 2018 PUBLIC COMMENT Mayor Aymon called for public comment at 6:19 p.m. Hearing no comments, Mayor Aymon closed the comment period. BUSINESS AGENDA AB 18-255 Request to Approve Conditional Use Permit CUP-18-10 for Stor-It Expansion Economic Development Planner Delta James presented the Conditional Use Permit CUP-18-10 for Stor-It Expansion. The applicant, Stor-It LLC, has applied for a Conditional Use Permit to expand the existing self-service storage facility and car detailing use at the existing Stor-It and Car Wash location at 207 N. 3rd Street. The applicant proposes to construct a 6,000 sq. ft. addition to the existing center storage structure, install curb, gutter, and sidewalk along the 3rd St. frontage, as well as new stormwater retention facilities. During their regularly scheduled September 11, 2018 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended Conditional Use Permit application CUP-18-10 to the City Council for approval. The Commission also approved the associated Design Review and Scenic Route applications DR-18-54 and SR-18- 13. Ms. James went over the design features and answered questions. A final landscaping plan is required as part of the approval. Council Member Sowers moved to approve conditional use permit application CUP-18-10 for the Stor-It Expansion as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye, and the motion carried. AB 18-251 Discussion of Library Expansion Project Construction Manager/General Contractor Approach City Manager Anette Spickard introduced Jackie Rubin, Andy Laidlaw, and others from the Library Building Committee. City Manager Spickard has met with the Library Building Committee to discuss possible approaches to the upcoming architectural and engineering work on the library's expansion project. Through several discussions and after much research, the Library Building Committee issued a statement. The Library Board of Trustees met September 19th and approved the approach outlined by the Committee. After further discussion with the City Attorney, City Manager Spickard and MCCALL CITY COUNCIL Page 5 of 8 October 11, 2018 Regular Meeting Library Director Meg Lojek agreed with the approach and are looking for City Council's approval to move forward. Determining the approach now will allow the Library Board to procure architectural services necessary to meet the timelines agreed to by Council for a May 2020 bond measure. Andy Laidlaw addressed the Council for direction to City staff and Library Board of Trustees to develop a procurement process for a Construction Manager/General Contractor for the Library Expansion Project. City Attorney Bill Nichols clarified the process. There was a brief discussion. Council Member Nielsen expressed he feels the location of library and city hall are in the wrong location. He is in support overall with the library expansion but just feels the location is not ideal. Staff is currently working on a Campus plan and will come back to Council for discussion and selection. The general consensus of the Council was to move forward. AB 18-259 Request to Approve an Access Easement — Fairway Drive Economic Development Planner Delta James presented the Access Easement for Fairway Drive. The City of McCall previously entered into an access agreement with the property owner at 1625 Davis Avenue to provide access to his property off a service road located on the west portion of the Golden Glove Park to avoid an additional access on Davis Ave. Now the property has been split and owner to the south would also like access off the service road. Staff reviewed the options and recommended the access on the service road be extended 20 feet further to south. This prevents another access off Davis Avenue which is consistent with the City of McCall Access Management Policy and would not limit future park improvements. The final Access Easement has been reviewed by staff and the City Attorney. She answered the Council's questions. Council Member Holmes moved to approve the Fairway Drive Access Easement and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. AB 18-258 Request approval of the 404 Joint Application with the valley Soil and Water Conservation District for an Encroachment Permit - Permitting to stabilize river bank for re -vegetation at Riverfront Park Parks & Recreation Director Kurt Wolf presented the 404 Joint Application with the Valley Soil and Water Conservation District for an Encroachment Permit for stabilization of the river bank for re -vegetation at Riverfront Park. Staff has been working jointly with the Valley Soil and Water Conservation District and Bill Lillibridge a Civil Engineer with the district to assess and mitigate significant stream bank erosion along the North Fork of the Payette River at Riverfront Park. The Valley Soil and Water Conservation District currently has Department of Environmental Quality (DEQ) 319 funding to fund the project. Design work is complete, and the next step is to file the 404 Joint Application for Encroachment in the river with the State and Army Corps of Engineers. The full scope of work is still yet to be determined, however the design and permit are intended to address the worst -case scenario. If it is determined that less work or mitigation will be sufficient to fully mitigate the problem, staff can trim back the scope in the design and permit without falling out of compliance with the encroachment permit. In summary, the City is allowed to do less than MCCALL CITY COUNCIL Page 6 of 8 October 11, 2018 Regular Meeting what is permitted but cannot do more than what is permitted. The City will have a match requirement that will be met through the value of the rocks Parks are getting for free from M.A. DeAtley Construction, Inc. who is doing the work on the Warren Wagon Road Construction project this fall. These rocks are already on site and ready to use. An additional match will come from in kind labor, and re -vegetation efforts done in house with parks staff and volunteer work. Director Wolf stated that it is staff s goal to get the design permitted through the 404-application process, so mitigation efforts can begin while there is access to the DEQ 319 funding with the Valley Soil and Water Conservation District. Council Member Sowers moved to approve the Mayor to sign the Joint Application with the Valley Soil and Water Conservation District for 404 Permit as it relates to the design for mitigation efforts along the North Fork of the Payette River and any necessary documentation tied to the 404 permits. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye, and the motion carried. AB 18-256 Request to Approve Resolution 18-21: Setting the Recreation Convenience Fee for Debit and Credit Card Transactions Not to Exceed 4.00% City Manager Anette Spickard presented the Resolution 18-21: Setting the Recreation Convenience Fee for Debit and Credit Card Transactions. The Council adopted Resolution 12-09 setting the recreation debit card and credit card processing fees at 4% of the transaction amount. The intent of the convenience fee is to pass on the fee charged to the City for processing online debit card and credit card transactions to those individuals that choose to pay using cards. The City has obtained a decrease in the card processing fees from 4.00% to 2.69 % of the amount charged. Team Sideline works very hard to keep the fees down. However, if the credit card processor increased fees, there would need to be a fee adjustment. Since a five percent increase from 2.69% would be 0.14% increase to 2.83% of the amount charged, a relatively small amount, staff recommends approval of Resolution 18-21 setting the fee to not exceed 4%. Council Member Nielsen moved to approve Resolution 18-21 Setting the Recreation Convenience Fee for Debit and Credit Card Transaction Not to Exceed 4.00% and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye, and the motion carried. AB 18-249 Request to review a draft Ordinance to Amend McCall City Code Title 5, Public Safety, Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking Regulations Police Chief Justin Williams presented the draft Ordinance to Amend McCall City Code Title 5, Public Safety, Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking Regulations. The Council had requested a review and rewrite of the McCall City Code 5.6.220: GENERAL PROVISIONS AND PRESUMPTION to include prohibitions on trailer and bicycle lane parking inside the Central Business District. The draft ordinance is to address those changes and has been reviewed by the City Attorney. Chief Williams went through some of the changes answering MCCALL CITY COUNCIL Page 7 of 8 October 11, 2018 Regular Meeting questions about contractor parking times, signs and enforcement, Roosevelt Street trailer parking issues, and parking in bike lanes. Police Chief Williams stated that the next step that after gathering input from the Council at this meeting, is to revisit the draft ordinance at a future meeting before finalizing and bringing back to the Council for approval. He briefly discussed the timeline to install signs, enforcement, and a 2- hour limit. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. EXECUTIVE SESSION At 7:29 p.m. Council Member Nielsen moved to go into Executive Session for: Land Acquisition — 74-206(1)(c) To acquire an interest in real property which is not owned by a public agency; Council Member Holmes seconded the motion. In a roll call vote, Council Member Nielsen, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Sowers all voted aye, and the motion carried. Council discussed a land acquisition issue. RETURN TO OPEN SESSION At 7:54 p.m. Council Member Nielsen moved to return to Open Session. Council Member Giles seconded the motion. In a voice vote, all members voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 7:54 p.m. vow II `s%% OfMee 'Oi v ATTEST: 3 �t ? • kie J. Ay en, M.or BessieJo W. F', City C:lrk Imn MCCALL CITY COUNCIL Page 8 of 8 October 11, 2018 Regular Meeting