HomeMy Public PortalAbout2018.10.11 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
October 11, 2018
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Chamber/Department Reports
Committee Minutes
Public Comment
Business Agenda
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen,
and Council Member Sowers all answered roll call.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Delta James, Economic Development Planner; Kurt Wolf, Parks and
Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent;
Chris Curtain, Network Administrator; Justin Williams, Police Chief; Nathan Stewart, Public
Works Director
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Nielsen moved to approve the agenda as submitted. Council Member
Holmes seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
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October 11, 2018 Regular Meeting
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1. Council Regular Meeting Minutes — June 14, 2018
2. Council Special Meeting Minutes — June 25, 2018
3. Council Special Meeting Minutes — September 24, 2018
4. Council Special Meeting Minutes — September 28, 2018
5. Payroll Report for period ending — September 24, 2018
6. Clerk License Report
7. Warrant Register — GL
8. Warrant Register — Vendor
9. AB 18-250 Request to Reallocate Local Option Tax Funds for the McCall Senior
Center Applications 15-16 and 16-40 unspent funds of $854.94 to the previous year
approved project 14-30b light fixtures: The Senior Center has submitted applications
and received Local Option Tax (LOT) funding for various projects in 2014, 2015, 2016,
and 2017. To close out these projects they have submitted all of their receipts. It has been
noted that for one project they spent more than their grant award and in other projects they
spent less. Staff is recommending that remaining funds from their projects 15-16 the
woodstove $557.44 and 16-40 gutters and downspouts $297.50 (total $854.94), be
reallocated to the 14-30b project light fixtures, to assist with making this project whole
which was over spent by $1032.96. This reallocation will then close out all of these project
files. The Senior Center, which is now referred to as the Community Center, will be eligible
to apply for LOT funding again in the future.
10. AB 18-252 Request for Approval for the Mayor to Sign the Idaho Department of
Lands Neighbor Authorization Form for Richard McQuearv's Single Family Dock
and Sea Wall Acknowledgment: Richard McQueary, property owner at 1906A Agate
Street, is applying for an encroachment permit through the State of Idaho Department of
Lands to install a single-family dock and sea wall at 1906A Agate St. The proposed
improvements will terminate at the property line adjacent to Davis Beach, a City Park. In
order for the Department of Lands to issue a permit they must have a signed consent from
adjacent riparian or littoral property owners stating that they are familiar with the scope
and location of the proposed encroachment and have no objection. Parks staff is familiar
with the proposed work and the need for it and have no issues with the proposal or request
for encroachment permit.
11. AB 18-253 Request to Proclaim October 7-13, 2018 as Fire Prevention Week — "Look.
Listen. Learn. — Be aware. Fire can happen anywhere.": The City of McCall, Idaho is
committed to ensuring the safety and security of all those living in and visiting the City of
McCall. Fire is a serious public safety concern both locally and nationally, and homes are
the locations where people are at greatest risk from fire. This year's Fire Prevention Week
campaign, 'Look. Listen. Learn. — Be aware. Fire can happen anywhere." is the National
Fire Prevention Association's (NFPA) effort to reinforce the importance of having an
escape plan. In a fire, seconds count. Seconds can mean the difference between residents
of our community escaping safely from a fire or having their lives end in tragedy. They
want to bring focus to the necessity of being prepared for a fire with these key messages:
*Home fire escape planning and drills are an essential part of fire safety. *A home fire
escape plan needs to be developed and practiced before a fire strikes. *Properly installed
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October 11, 2018 Regular Meeting
and working smoke alarms. *Smoke alarms detect and alert people to a fire in the early
stages. *Smoke alarms can mean the difference between life and death in a fire. *Cooking
is the leading cause of home fires and home fire injuries. The leading cause of fires in the
kitchen is unattended cooking. *Heating equipment is one of the leading causes of home
fires during the winter months. All heaters need space. Keep anything that can burn at least
3 feet away from heating equipment. *Maintain heating equipment and chimneys by having
them cleaned and inspected by a qualified professional. In an effort to support the national
proclamation of Fire Prevention week and bring awareness to the citizens of McCall, staff
requests the Council proclaim October 7-13, 2018 as fire prevention week in McCall.
12. AB 18-254 Request to Proclaim October 2018 as Arts and Humanities Month: The
month of October has been recognized as National Arts and Humanities Month by
thousands of arts and cultural organizations, communities, and states across the country, as
well as by the White House and Congress for more than 30 years. The arts and humanities
embody much of the accumulated wisdom, intellect, and imagination of humankind; and
enhance and enrich the lives of every American. The arts and humanities play a unique role
in the lives of our families, our communities, and our country; and the nonprofit arts
industry also strengthens our economy by generating $135 billion in total economic activity
annually, 2.2 billion in government revenue, and by supporting the full-time equivalent of
4.1 million jobs nationwide. In an effort to support the national proclamation of Arts and
Humanities, staff requests that Council proclaim October as Arts and Humanities month in
McCall.
13. AB 18-257 Request for Approval of the Monday.com Software Use Agreement Terms
and annual payment: The City's Community and Economic Development Department
has been testing the project management software Monday.com to assist the GIS Staff and
other staff in daily task assignment, large project coordination, and long-range planning.
Since the GIS staff work across multiple departments and on such a wide range of projects
a solution to project management and coordination was needed. While there is no explicit
contract to be signed, we are subject to Monday.com's standard terms and conditions. This
is a new software package and approval of the City Council is needed.
Council Member Holmes moved to approve the Consent Agenda as submitted. Council
Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council
Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all
voted aye, and the motion carried.
DEPARTMENT REPORTS
Chamber of Commerce
April Whitney, representing the Chamber, gave a brief update to Council. She shared that the
Chamber has been conducting a survey of their members, the Visit McCall Magazine will be out
Nov 1st which features snow bikes and some of the businesses in town, and the website redesign
project.
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City Manager
City Manager Anette Spickard shared she had seven people come to the morning Coffee with the
City Manager, gave an update on the Midas Gold lecture series and the Mining Symposium with
the Nez Perce, and talked about the discussions regarding the Deinhard bypass and the necessary
improvements to make it a true bypass. She gave an update on the new website with a large number
of hits coming from Salt Lake City.
Community Development
Economic Development Planner Delta James gave a brief update on the container home
development and answered questions about the Art and Desert event as well as shared the outreach
efforts of the Lardo Bridge artist, Susan Madacsi, who has been involved around the community
in the way of art and education. Ms. James also stated she has visited a project in Garden City that
the artist has been involved with.
Golf Course
Golf Course Superintendent Eric McCormick answered questions about the Valley County
community service program, the shop expansion, green fees, repairing of the front steps, and
shared that the golf Course will be open until the end of October.
Information Systems
Information Systems Manager Chris Curtin gave an update on the online portal and answered
questions on Office 365 upgrade. He shared the Police Department is now up and running
Parks & Recreation
Parks & Recreation Director Kurt Wolf gave an update and answered questions on Legacy and
Rotary parks, his trip to the University of Idaho and Coeur d'Alene for discussions on boat ramp
issues, and the History Museum site. Mayor Aymon made some comments on the Parks &
Recreation Advisory Committee minutes and their research of fireworks alternatives such as laser
lights.
Police
Police Chief Justin Williams updated the Council on the Police Department move. He answered
questions about service calls, animal complaints, website page and social media engagement, and
coordination with the foodbank.
Public Works
Public Works Director Nathan Stewart gave a brief update on the progress of 2nd Street and the
winter construction issues.
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
1. Airport Advisory Committee — July 5 & August 2, 2018
2. Environmental Advisory Committee — June 21 & August 16, 2018
3. Historic Preservation Commission — August 13 & August 23, 2018
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4. Library Building Committee — September 5 & September 19, 2018
5. Library Board of Trustees — August 16, 2018
6. Planning & Zoning Commission — August 7, 2018
7. Parks and Recreation Advisory Committee July 11, 2018
8. Tree Advisory Committee — September 6, 2018
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:19 p.m.
Hearing no comments, Mayor Aymon closed the comment period.
BUSINESS AGENDA
AB 18-255 Request to Approve Conditional Use Permit CUP-18-10 for Stor-It Expansion
Economic Development Planner Delta James presented the Conditional Use Permit CUP-18-10
for Stor-It Expansion. The applicant, Stor-It LLC, has applied for a Conditional Use Permit to
expand the existing self-service storage facility and car detailing use at the existing Stor-It and Car
Wash location at 207 N. 3rd Street. The applicant proposes to construct a 6,000 sq. ft. addition to
the existing center storage structure, install curb, gutter, and sidewalk along the 3rd St. frontage, as
well as new stormwater retention facilities.
During their regularly scheduled September 11, 2018 meeting, the McCall Area Planning and
Zoning Commission held a properly noticed public hearing and unanimously recommended
Conditional Use Permit application CUP-18-10 to the City Council for approval. The Commission
also approved the associated Design Review and Scenic Route applications DR-18-54 and SR-18-
13. Ms. James went over the design features and answered questions. A final landscaping plan is
required as part of the approval.
Council Member Sowers moved to approve conditional use permit application CUP-18-10
for the Stor-It Expansion as recommended by the McCall Area Planning and Zoning
Commission and authorize the Mayor to sign all necessary documents. Council Member
Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member
Nielsen, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye,
and the motion carried.
AB 18-251 Discussion of Library Expansion Project Construction Manager/General
Contractor Approach
City Manager Anette Spickard introduced Jackie Rubin, Andy Laidlaw, and others from the
Library Building Committee.
City Manager Spickard has met with the Library Building Committee to discuss possible
approaches to the upcoming architectural and engineering work on the library's expansion project.
Through several discussions and after much research, the Library Building Committee issued a
statement. The Library Board of Trustees met September 19th and approved the approach outlined
by the Committee. After further discussion with the City Attorney, City Manager Spickard and
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October 11, 2018 Regular Meeting
Library Director Meg Lojek agreed with the approach and are looking for City Council's approval
to move forward. Determining the approach now will allow the Library Board to procure
architectural services necessary to meet the timelines agreed to by Council for a May 2020 bond
measure.
Andy Laidlaw addressed the Council for direction to City staff and Library Board of Trustees to
develop a procurement process for a Construction Manager/General Contractor for the Library
Expansion Project. City Attorney Bill Nichols clarified the process. There was a brief discussion.
Council Member Nielsen expressed he feels the location of library and city hall are in the wrong
location. He is in support overall with the library expansion but just feels the location is not ideal.
Staff is currently working on a Campus plan and will come back to Council for discussion and
selection. The general consensus of the Council was to move forward.
AB 18-259 Request to Approve an Access Easement — Fairway Drive
Economic Development Planner Delta James presented the Access Easement for Fairway Drive.
The City of McCall previously entered into an access agreement with the property owner at 1625
Davis Avenue to provide access to his property off a service road located on the west portion of
the Golden Glove Park to avoid an additional access on Davis Ave. Now the property has been
split and owner to the south would also like access off the service road. Staff reviewed the options
and recommended the access on the service road be extended 20 feet further to south. This prevents
another access off Davis Avenue which is consistent with the City of McCall Access Management
Policy and would not limit future park improvements. The final Access Easement has been
reviewed by staff and the City Attorney. She answered the Council's questions.
Council Member Holmes moved to approve the Fairway Drive Access Easement and
authorize the Mayor to sign all necessary documents. Council Member Giles seconded the
motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon,
Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried.
AB 18-258 Request approval of the 404 Joint Application with the valley Soil and Water
Conservation District for an Encroachment Permit - Permitting to stabilize river
bank for re -vegetation at Riverfront Park
Parks & Recreation Director Kurt Wolf presented the 404 Joint Application with the Valley Soil
and Water Conservation District for an Encroachment Permit for stabilization of the river bank for
re -vegetation at Riverfront Park. Staff has been working jointly with the Valley Soil and Water
Conservation District and Bill Lillibridge a Civil Engineer with the district to assess and mitigate
significant stream bank erosion along the North Fork of the Payette River at Riverfront Park. The
Valley Soil and Water Conservation District currently has Department of Environmental Quality
(DEQ) 319 funding to fund the project. Design work is complete, and the next step is to file the
404 Joint Application for Encroachment in the river with the State and Army Corps of Engineers.
The full scope of work is still yet to be determined, however the design and permit are intended to
address the worst -case scenario. If it is determined that less work or mitigation will be sufficient
to fully mitigate the problem, staff can trim back the scope in the design and permit without falling
out of compliance with the encroachment permit. In summary, the City is allowed to do less than
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what is permitted but cannot do more than what is permitted. The City will have a match
requirement that will be met through the value of the rocks Parks are getting for free from M.A.
DeAtley Construction, Inc. who is doing the work on the Warren Wagon Road Construction
project this fall. These rocks are already on site and ready to use. An additional match will come
from in kind labor, and re -vegetation efforts done in house with parks staff and volunteer work.
Director Wolf stated that it is staff s goal to get the design permitted through the 404-application
process, so mitigation efforts can begin while there is access to the DEQ 319 funding with the
Valley Soil and Water Conservation District.
Council Member Sowers moved to approve the Mayor to sign the Joint Application with the
Valley Soil and Water Conservation District for 404 Permit as it relates to the design for
mitigation efforts along the North Fork of the Payette River and any necessary
documentation tied to the 404 permits. Council Member Holmes seconded the motion. In a
roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council
Member Giles, and Council Member Nielsen all voted aye, and the motion carried.
AB 18-256 Request to Approve Resolution 18-21: Setting the Recreation Convenience Fee
for Debit and Credit Card Transactions Not to Exceed 4.00%
City Manager Anette Spickard presented the Resolution 18-21: Setting the Recreation
Convenience Fee for Debit and Credit Card Transactions. The Council adopted Resolution 12-09
setting the recreation debit card and credit card processing fees at 4% of the transaction amount.
The intent of the convenience fee is to pass on the fee charged to the City for processing online
debit card and credit card transactions to those individuals that choose to pay using cards. The City
has obtained a decrease in the card processing fees from 4.00% to 2.69 % of the amount charged.
Team Sideline works very hard to keep the fees down. However, if the credit card processor
increased fees, there would need to be a fee adjustment. Since a five percent increase from 2.69%
would be 0.14% increase to 2.83% of the amount charged, a relatively small amount, staff
recommends approval of Resolution 18-21 setting the fee to not exceed 4%.
Council Member Nielsen moved to approve Resolution 18-21 Setting the Recreation
Convenience Fee for Debit and Credit Card Transaction Not to Exceed 4.00% and authorize
the Mayor to sign all necessary documents. Council Member Sowers seconded the motion.
In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, Council
Member Giles, and Council Member Holmes all voted aye, and the motion carried.
AB 18-249 Request to review a draft Ordinance to Amend McCall City Code Title 5, Public
Safety, Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking
Regulations
Police Chief Justin Williams presented the draft Ordinance to Amend McCall City Code Title 5,
Public Safety, Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking Regulations. The
Council had requested a review and rewrite of the McCall City Code 5.6.220: GENERAL
PROVISIONS AND PRESUMPTION to include prohibitions on trailer and bicycle lane parking
inside the Central Business District. The draft ordinance is to address those changes and has been
reviewed by the City Attorney. Chief Williams went through some of the changes answering
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questions about contractor parking times, signs and enforcement, Roosevelt Street trailer parking
issues, and parking in bike lanes.
Police Chief Williams stated that the next step that after gathering input from the Council at this
meeting, is to revisit the draft ordinance at a future meeting before finalizing and bringing back to
the Council for approval. He briefly discussed the timeline to install signs, enforcement, and a 2-
hour limit.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
EXECUTIVE SESSION
At 7:29 p.m. Council Member Nielsen moved to go into Executive Session for: Land
Acquisition — 74-206(1)(c) To acquire an interest in real property which is not owned by a
public agency; Council Member Holmes seconded the motion. In a roll call vote, Council
Member Nielsen, Council Member Holmes, Mayor Aymon, Council Member Giles, and
Council Member Sowers all voted aye, and the motion carried.
Council discussed a land acquisition issue.
RETURN TO OPEN SESSION
At 7:54 p.m. Council Member Nielsen moved to return to Open Session. Council Member
Giles seconded the motion. In a voice vote, all members voted aye and the motion carried.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 7:54 p.m.
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