HomeMy Public PortalAbout2018.11.08 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
November 8, 2018
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Department Reports
Committee Minutes
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Holmes, and Council Member Nielsen all answered roll
call. Council Member Giles and Council Member Sowers were absent.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community
Development Director; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager;
Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Traci Malvich,
Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works
Director; Dallas Palmer, Police Lieutenant; Seth Arrasmith, Police Sergeant
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Holmes moved to approve the agenda as submitted. Council Member
Nielsen seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Council Regular Meeting Minutes — October 25, 2018
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2. Payroll Report for period ending — October 19, 2018
3. Clerk License Report
4. Warrant Register — GL
5. Warrant Register — Vendor
6. AB 18-288 Request to Adopt Resolution 18-24 Accepting Idaho Transportation
Department ADA Curb Ramp Program Grant Award and Approval of the
Cooperative Agreement with the Idaho Transportation Department: The Idaho
Transportation Department Division is authorized to issue grants to assist cities with capital
projects to address pedestrian curb ramps on the state highway system. The goal of the
program is to provide safe and easily accessible facilities for pedestrians with disabilities
while allowing local jurisdiction flexibility in meeting the required standards. The City of
McCall submitted an ADA Curb Ramp program grant application in March 2018. Curb
ramps identified in this grant application were at SH55 at 2nd Street. The City was notified
of their grant award on October 15, 2018.
7. AB 18-286 Request for Approval of Frontier Internet Access Services Agreement:
This agenda item is requesting the approval of terms and conditions of an ongoing contract
with Frontier Communications for City Internet services; a renewal of a 3-year term. This
agreement has been in effect for many years and staff would like to continue the partnership
with Frontier. Frontier provides Ethernet Internet Access which is a data service comprised
of a User Network Interface (UNI) and an Ethernet Virtual Connection (EVC) to the
Internet that provides traffic separation, privacy, and security.
8. AB 18-285 Request the Approval of an Enterprise Software License Agreement with
ArchiveSocial: ArchiveSocial makes preserving social media for Freedom of Information
Act (FOIA) and state public records law compliance possible and efficient. Their cloud -
based software continuously archives all of the posts, tweets, comments, reviews, and
videos produced and received by the city. More than 1500 government agencies and school
districts use ArchiveSocial to ensure they are in compliance with open records laws.
ArchiveSocial captures records in near -real-time, within seconds, which is essential
because when comments are edited or deleted, that usually happens immediately.
ArchiveSocial will retrieve and search for all social media content including deleted
content. ArchiveSocial is recognized as the Industry Standard in Government and touts the
following:
• Their 100% specialization in social media ensures that they provide the highest level
of social media compliance available, even as social networks make unannounced
changes and introduce new features (such as live video)
• ArchiveSocial provides several unique capabilities that are critical for responding to
records requests for social media, including:
o Automatic detection & tagging of edits, deletions, and hidden content across all
social networking platforms
o The ability to generate a ready -to -go response in PDF that fully reconstructs
and recombines individual search results back to their original social media
conversations
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November 8, 2018 Regular Meeting
As the only archiving solution focused almost entirely on public agencies, ArchiveSocial
has an unmatched track record in terms of protecting agencies in real -world public
information requests and legal situations.
9. AB 18-236 Request to Approve a Master Service Agreement with Alsco for Rug
Cleaning Services for City Hall, Annex, Library, and the Golf Maintenance Shop:
The Ameripride 5-year contract for throw rug cleaning services is up for renewal in October
2018. Staff would like to cancel the contract due to the restrictiveness of the contract and
significant fee increases throughout the terms of the contract without any opportunity to
cancel during the contract's life span. Currently, Public Works and the Golf Course use
Alsco for their rug cleaning services which provides better pricing and flexible contractual
agreements.
Ameripride bills the City $140.30 for bi-weekly services (a price increase is expected), but
those same services with Alsco would be approximately $96.00 on a bi-weekly rate. This
is a reduction of $44.30 per service period or approximately $1151.80 per year. As the City
already has an account with Alsco, this would simply be an addition to the existing services.
Staff recommendation is to not renew with Ameripride and add to the contract with Alsco
for throw rug cleaning services for City Hall, the Annex, and the Library.
Council Member Holmes moved to approve the Consent Agenda as submitted. Council
Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council
Member Nielsen, and Mayor Aymon all voted aye, and the motion carried.
DEPARTMENT REPORTS
Chamber of Commerce
Tammy McCloud, McCall Area Chamber of Commerce representative, shared upcoming events
including the full membership meeting at Jug Mountain, the Mountain Holidays brochure, the
Festival of Trees & Gala, and the Christmas tree lighting. The theme for the 2019 Winter Carnival
is legends, myths, and superheroes.
Airport
Airport Manager Jay Scherer answered questions regarding various airport issues including the
wildlife survey and gave an update on development of additional hangars on the airport.
Community Development
Mayor Aymon complemented Community & Economic Development (CED) Director Michelle
Groenevelt on the award for the Comprehensive plan from the American Planning Association.
CED Director Groenevelt answered questions about the City Hall remodel, the bike station, the
Sheldon Grant award, the Art and Desert event, and gave an update on housing program.
Golf Course
Golf Course Superintendent Eric McCormick answered questions regarding the expansion of the
golf course maintenance building, plans to create a space for outside venues, milling of logs from
trees fell on the course, the restaurant winter hours, and reported the dead trees have been removed.
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Library
Library Director Meg Lojek answered questions regarding the Little Tinkers program for
preschool children and shared Doing Democracy for November has not been decided.
Parks & Recreation
Parks & Recreation Director Kurt Wolf gave an update on the tree planting event at the Riverfront
Park and the progress of the Wooley Pathway project. Mayor Aymon complemented staff on a
running a well -organized tree planting event as well as complemented the staff on the Trunk or
Treat event for Halloween.
Police
Police Chief Justin Williams reported on the ribbon cutting event at the new Police Department
location and shared there is now a drop container for medication disposal in the front lobby.
Public Works
Public Works Director Nathan Stewart answered questions regarding water and driveway
easements at Shady Beach, gave a progress report of the Second Street project, and shared the
challenges with the state of the underground utilities.
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
1. Environmental Advisory Committee — September 27, 2018
2. Golf Advisory Committee — April 11, May 9, June 13, & August 8, 2018
3. Library Building Committee — October 3, 2018
4. Library Board of Trustees — September 13, 2018
5. McCall Redevelopment Agency Board — May 15, 2018
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:11 p.m.
Hearing no comments, Mayor Aymon closed the comment period.
BUSINESS AGENDA
AB 18-291 Request for Authorization to submit an Idaho Power Commercial and Industry
Energy Efficiency Audit Application for Legacy Beach Pump Station VFD Project
Public Works Director Nathan Stewart presented the request for authorization to submit an Idaho
Power Commercial and Industry Energy Efficiency Audit Application for Legacy Beach Pump
Station VFD Project. SPF Water Engineers is completing the engineering design for the
installation of variable frequency drives (VFDs) for the Water Treatment Department's Legacy
Beach Pump Station as identified in the Water System Master Plan. This project will allow for
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improved control and adjustment of intake flows from the pump station to the water treatment
plant. Additionally, significant energy saving is expected.
As part of their design work, SPF is also completing an energy audit required for the City to
participate in Idaho Power's Energy Efficiency Audit program. This grant program awards
applicant's money based on the amount of energy saved (annually) and/or up to 70% of the cost
of improvements necessary to decrease energy consumption. The VFD installation project is
anticipated to cost approximately $50,000 to complete. By authorizing staff to prepare and submit
the audit application, SPF can complete their energy audit and finalize supporting documentation
submittal to Idaho Power. The VFD installation is scheduled for this Fall/Winter 2018.
Council Member Nielsen moved to authorize staff to finalize Idaho Power's Commercial and
Industry Energy Efficiency Audit Application and program documentation and authorize
the Mayor to sign all necessary documents. Council Member Holmes seconded the motion.
In a roll call vote Council Member Nielsen, Council Member Holmes, and Mayor Aymon all
voted aye, and the motion carried.
AB 18-283 Request for Approval to Submit a FY19 Local Highway Technical Assistance
Council (LHTAC) Local Strategic Initiatives Grant Application for 2nd Street
Reconstruction
Public Works Director Nathan Stewart presented the request to submit a FY19 Local Highway
Technical Assistance Council (LHTAC) Local Strategic Initiatives Grant Application for the 2nd
Street Reconstruction. The LHTAC administers the Local Strategic Initiatives Program which is
intended to support "shovel ready" local road maintenance projects that can be completed by
December 6, 2019. There is no required minimum grant funding match and $22 million is available
state-wide. 2nd Street, with its engineering design well underway, ample public input, and
construction schedule already identified for summer 2019, meets the project requirements for this
grant opporunity. The maximum grant request is up to $1 million, however only funds necessary
to support the reconstruction of the 2nd Street roadway will be requested. Horrocks Engineers is in
the process of identifying that budget amount.
Details about the Local Strategic Initiatives Grant Program can be found at:
http://lhtac.org/grograms/local-str te.gj.c- ,n_iti.a Ives. -.program/.
Council Member Holmes moved to approve submission of an FY19 Local Strategic
Initiatives grant to the Local Highway Technical Assistance Council and authorize the
Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a
roll call vote Council Member Holmes, Council Member Nielsen, and Mayor Aymon all
voted aye, and the motion carried.
AB 18-287 Request approval of the Submission of the Idaho Transportation Department —
Office of Highway Safety FY19 Traffic Enforcement Grant Project Agreement
(TEGPA) application
Police Lieutent Dallas Palmer presented the request of the submission of the Idaho Department of
Transportation Office of Highway Safety FY19 Traffic Enforcement Grant Project Agreement
(TEGPA) application. The Office of Highway Safety has announced the FY19 Traffic
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November 8, 2018 Regular Meeting
Enforcement Grant Project Agreement (TEGPA) funding is now available. This funding is for law
enforcement agencies and other organizations to assist in the development of programs to reduce
or eliminate traffic deaths and serious injuries. If approved, it is the intent of the McCall Police
Department to apply for funding for the projects listed on the memo.
Council Member Nielsen moved to approve Submission of the Idaho Transportation
Department — Office of Highway Safety FY19 Traffic Enforcement Grant Project Agreement
(TEGPA) application and authorize the Mayor to sign all necessary documents. Council
Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council
Member Holmes, and Mayor Aymon all voted aye, and the motion carried.
AB 18-284 Request to Adopt an Ordinance Amending McCall City Code Title 5, Public
Safety, Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking
Regulations
The Council had reviewed the recommended changes to McCall City Code Title 5, Public Safety,
Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking Regulations at their October 11,
2018 City Council Meeting. As there are not enough Council members in attendance to adopt the
Ordinance at this meeting, the agenda had to be tabled. Police Chief Justin Williams briefly
answered some questions.
Council Member Nielsen moved to table the adoption of Ordinance for McCall City Code
Title 5, Public Safety, Chapter 6, Vehicle and Boat Regulations, Subchapter B, Parking
Regulations to the next meeting. Council Member Holmes seconded the motion. In a roll call
vote Council Member Nielsen, Council Member Holmes, and Mayor Aymon all voted aye,
and the motion carried.
AB 18-282 Request the review of the recommended amendments to McCall City Code Title
5 Subchapter G — Weapons
Police Chief Justin Williams presented the recommended amendments to McCall City Code Title
5 Subchapter G — Weapons. The recommended changes address the discharge of a firearm within
the city limits. He gave a brief report of what is currently in place and how a recent event with the
shooting of a firearm brought out the lack of code addressing certain weapons. He went over some
of the other changes outlined in the draft. There was some discussion on various weapon
prohibitions, and staff and City Attorney Bill Nichols answered questions. Staff will make
revisions and bring a final draft ordinance for Council review at a future meeting.
AB 18-290 Golf Course Fees Discussion
Golf Course Superintendent Eric McCormick presented the Golf Course fees annual review to
determine if an increase is necessary. The Golf Course Advisory Committee (GCAC) has reviewed
the current fee schedule for the FY19 season and have recommended to make a 3% adjustment to
all season passes and leave daily rates alone. In the past, Council has expressed the desire to
increases based on the CPI to make a small adjustment each year instead of a large adjustment
every few years. Staff has compared the fees with the other golf courses in the area and feel that
greens fees are comparable. However, there is room for an increase to the season pass fee as Jug
Mountain has a limited number of passes and Meadow Creek has a much higher fee. Revenue is
higher from green fees over season passes.
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Council requested some comparison numbers on season pass sales over the last few years for the
next meeting.
AB 18-289 Golf Equipment Lease Discussion
Golf Course Superintendent Eric McCormick presented the Golf Equipment Lease discussion.
City Council has been funding golf course equipment yearly, but it only replaces a couple of pieces
per year. Council recommended that leasing options be investigated. Staff has looked at multiple
options and concluded the best plan is to replace old equipment and keep the fleet in better
condition, therefore, saving maintenance dollars into the future.
In the FY19 CIP, the Golf department has $86,000 allotted for three pieces of new equipment. One
trim mower/snow blower with a cab to be used year-round, and for the purchase of two new greens
mowers. It was suggested to staff at a budget meeting to investigate leasing as the equipment seems
to be on the 15-year replacement plan. Since looking into leasing, staff had to retire two of the
work vehicles because parts are no longer available, and two mowers were retired for parts. Staff
had to borrow a mower from another golf course to get through the summer. The age of the
equipment ranges from the oldest, a 1980 model, to the newest being a 2007. For $86,000 a year
for 5 years and a trade in of old equipment valued at $16,800, the City can lease a new fleet which
would include 10 mowers, 6 work vehicles and two rollers to replace the older ones. Staff would
keep the new rough mower purchased last year and the used fairway mowers purchased the year
before.
Staff proposes two lease options: (1) a true 5-year lease for the mowers, (2) a 5-year lease purchase
for the work vehicles and the rollers. Each should last at least 10 years. If chosen to stay with the
original plan of purchasing three new pieces a year, the staff would have to continue to replace
broken equipment with less broken equipment. A discussion ensued on kinds of equipment needed,
brands, maintenance costs, leasing details, and financing options. The Council had some concerns
about covering the additional annual costs. Staff is working on the lease with legal counsel and
will bring it before the Council at a future meeting.
AB 18-292 Ordinance 973 amending McCall City Code Title 3, Chapter 5, Chapter 8, &
Chapter 16 - McCall Area Code Update: Industrial Zone and Summary Adoption
There were some concerns about the development standards raised by property owners within the
Industrial zone and through the public outreach in McCall In Motion. Specifically, the concerns
are about location of the parking and the requirements for surfacing of drive lanes and parking
lots. As part of the Community and Economic Development initiatives identified in the
Comprehensive Plan, staff recommends that Council revise the code to remove any potential
barriers and create more affordable opportunities to retain, grow and attract business within the
City and McCall Area. While the development standards would be lower with the proposed code
amendments, the goal is to screen these areas along Scenic Routes.
There are 177 acres or 1% of land in the McCall Area is zoned Industrial. In general, most
Industrial zoned properties actual land use tends to be more commercial or `light' industrial in
nature but most all follow the Industrial Zone code. Included in the Council packet is a Staff
Report, Chapter 5 edits, Comparative Table of Industrial Zone standards from other communities,
and the Ordinance with the zoning code amendments. At the August 7 Planning & Zoning meeting,
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the Commission recommended unanimous approval of the proposed code amendments. At the
September 13 meeting, the City Council adopted the Ordinance 973, but the summary was never
published so the Council needs to adopt the ordinance again and approve the summary. The Valley
County Board of Commissioners adopted the ordinance (19-02) on October 29, 2018. As there
were not enough Council members at this meeting to adopt the Ordinance, the agenda had to be
tabled.
Council Member Holmes moved to table Ordinance No. 973 until the next City Council
meeting. Council Member Nielsen seconded the motion. In a roll call vote Council Member
Holmes, Council Member Nielsen, and Mayor Aymon all voted aye, and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
ADJOURNMENT
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Without further business, Mayor Aymon adjourned the meeting at 7:28 p.m.
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