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09 September 9, 1998 CommissionRIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON http://www.rctc.org RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 WEDNESDAY, SEPTEMBER 9, 1998 2:00 P.M. AGENDA Action may be taken on any items listed on the agenda. 1. CALL TO ORDER. 2. COMMISSIONERS SELF INTRODUCTIONS. 3. APPROVAL OF MINUTES - August 12, 1998. Page 8 4. PRESENTATION OF CALIFORNIA FLAG BY ASSEMBLYMAN ROD PACHECO. 5. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 5A. Consent Calendar - Administrative/Financial Items. 5A1. Contract with Ernst & Young LLP for Cost Allocation Plan Page 14 Overview Approve authorizing the Executive Director to enter into a contract with Ernst & Young LLP to develop Cost Allocation Plans and Indirect Cost Rates consistent with OMB Circular A-87 for RCTC and WRCOG. This would be subject to WRCOG Executive Board approval, execute an amendment to the WRCOG contract for accounting services to share the costs with the Commission up to $35,000. 5A2. Monthly Cost and Schedule Reports Page 16 Overview Staff is requesting that the Commission receive and file the attached material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. 5A3. Adoption of Disadvantaged Business Enterprise Goal for 1999 Page 20 Overview Every year, the Riverside County Transportation Commission must adopt its goal as to the percentage of contracts awarded to Disadvantaged Business Enterprise (DBE) employers. This is a requirement, in order for the Commission to receive federal funds, that the agency's DBE goal must be adopted and submitted to Ca!trans by October 1 " RCTC Agenda September 9, 1998 Page 3 5D. Consent Calendar - Rail 5D1. Colton Crossing Resolution Page 29 Overview Staff requests that the Commission adopt a Resolution in support of constructing a railroad -over -railroad grade separation at Colton Junction. 5D2. Approval of Agreement # 8-1055 with Caltrans Regarding RCTC Use of Caltrans Fiber Optics Infrastructure along State Route 91 to Support Metrolink Rail Station Security. Page 34 Overview Staff is requesting that the Commission approve Agreement No. 8-1055 between RCTC and Caltrans for the State to provide the use of up to two(2) dark fibers along State Route 91 to RCTC to connect the La Sierra and West Corona Metrolink station electronic surveillance systems to the Downtown Metrolink station monitoring facility. 5D3. Federal Funding for Safety and Security Improvements at La Sierra and West Corona Rail Stations (Related Actions and Agreements) Page 49 Overview Staff seeks Commission approval and authorization to reprogram federal funds for the construction of pedestrian overcrossings at La Sierra and West Corona Rail Stations. 5D4. Alameda Corridor Redondo Junction Agreement, and Modification to the Shared Use Agreement with BNSF Page 51 Overview Staff seeks Commission approval of agreements which define operating and property rights on a to -be -constructed railroad flyover bridge at Redondo Junction, Los Angeles County. 5D5. Rail Program Update Page 72 Overview The most recent Metrolink operating and departmental reports are provided along with updates on intercity passenger rail and high speed passenger rail activities. RCTC Agenda September 9, 1998 Page 2 5B. Consent Calendar - Transit/Rideshare/Bicycle. 5B1. FY 1998-99 Section 5310 Allocations -Cycle 31 Overview Page 23 The FTA Section 5310 program provides capital grants for the purpose of assisting agencies to meet the transit needs of seniors and persons with disabilities. The program provides funding on an 80%federal/20%local match basis. The California Transportation Commission awarded a total of $438,200 ($350,560 federal) in capital projects to Riverside County non-profit agencies in the FY 1998-99 program. 5B2. FY 1998 FTA Section 5307 Discretionary Transportation Program Overview Page 24 Caltrans notified the SunLine Transit Agency that $210,381 was approved for their support maintenance facility rehabilitation (parking lot repaving) and for the purchase of surveillance/security equipment. Both projects were included in SunLine's FY 1999 Short Range Transit Plan. In order for the grant to be approved, the Commission must develop and approve a Program of Projects and a public hearing must be held. 5B3. Western Riverside County Transit Services Map Overview Page 26 Presented to the Commission for receive and file is a Western Riverside County Transit Services map. The development of this map was requested by the Commission to assist various social service agencies in making transit referrals to their clients. 5C. Consent Calendar - Highways/Local Streets and Roads. 5C1. Discussion on Graffiti Abatement Alternatives Available for Use on Measure Constructed Soundwalls and Metrolink Stations in Riverside County. Page 27 Overview At the June 10,1998 RCTC meeting, the Commission awarded an on -call graffiti abatement contract to Superior Property Services/Superior Pressure Washing, Inc. as the top ranked firm. At the time of the award there were several questions raised by the Commissioner's concerning the types of Graffiti Abatement methodologies available, their respective cost, and their effectiveness. Staff was requested to bring back to the Commission additional information within sixty days. RCTC Agenda September 9, 1998 Page 4 6. Service Authority for Freeway Emergencies 6A. Consultant Evaluation of Options to Enhance Access to Call Boxes for Speech/Hearing Impaired Motorists Page 96 Overview The CalSAFE Committee is proposing a consultant study of alternative approaches for improving call box accessibility for the hearing and speech impaired community. The proposed study will consist of data collection and analysis of the legal, technical and benefit/cost issues surrounding the provision of services for the hearing and speech impaired community. The report will outline a broad spectrum of alternative action plans and the final recommendations will be left to the discretion of each SAFE Board. The estimated cost to Riverside County SAFE is approximately $15 , 000. 7. ADMINISTRATIVE/FINANCIAL ITEMS. 7A. RCTC Reorganization 7A1. WRCOG and CVAG Suggested Amendments to RCTC's Proposed Ordinance 98-001 Amending the RCTC Administrative Code to Establish an Executive Committee. 15 Minutes - Page 98 Overview Submitted for review are proposed changes to Ordinance 98-001 relating to the Executive Committee. 7A2. Adopted Position of the Board of Supervisors: RCTC Executive Committee Membership; Chairmanship Rotation, and Term of Office 15 Minutes - Page 102 Overview Presented is the position adopted by the Board of Supervisors regarding membership, Chairman rotation and term of office. 7A3. Staff Retreat and RCTC Transition Planning Effort. Proposed Policy Committees/and Commission Meeting Times 10 Minutes - Page 103 Overview The memorandum reviewed the outcome of the staff retreat, including the recommendation for two policy committees and meeting schedules. RCTC Agenda September 9, 1998 Page 6 7G. Commissioners/Executive Director's Report 7G1. Chairman's Remarks 7G1A. 1998 ACT International Conference Awards 2 Minutes - Page 136 Overview Two Awards of Excellence was received by the Commission at the 1998 ACT International Conference held recently at the San Francisco Hyatt Regency Embarcadero Center. The Association for Commuter Transportation (ACT) honored the "Education on the Road" service of the Commuter Exchange for its renovation of an existing program to meet a new market or audience. Secondly, ACT honored the "CommutQuik" prepackaged rideshare marketing package under its Creative Excellence category. 7G1B. UCLA Public Policy Symposium 2 Minutes - Page 139 Overview RCTC is a charter sponsor of the Transportation Land Use, Air Quality Connection commonly known as the Arrowhead Symposium. This year, the topic of the symposium is "Financing the Future". It will be held at the UCLA Conference Center in Lake Arrowhead, California on October 25-27, 1998. RCTC is allotted three spots for Commissioners. Interested Commissioners are requested to contact the Clerk of the Board for the Chair's appointment at the meeting. 7G 1 C. Specialized Transit Analysis Proposal Review Committee 2 Minutes - Page 140 Overview. Appointment of two or three representatives is requested on the Transit Service Analysis Proposal Evaluation Committee. Interested Commissioners are requested to contact the Clerk of the Board for the Chair's appointment at the meeting. 7G2. Commissioners/Executive Director Remarks 5 Minutes 8. HIGHWAYS/LOCAL STREETS AND ROADS. 8A. Award of Landscaping Project 1-15 Yuma Drive Interchange 5 Minutes - Page 142 Overview Approve award of Contract No. RO-9926, for the Interstate 15 Landscape Project at Yuma Drive Interchange, in the Cities of Corona and Norco, and Riverside County to Terra -Call Construction Inc. for the amount of $304,500. Staff also recommends that a contingency amount of $45,500 be authorized to cover potential change orders encountered during construction. RCTC Agenda September 9, 1998 Page 5 7B. Organization Restructuring and New Staff Assignments 10 Minutes - Page 107 Overview Presented is the proposed organization structure and new positions for approval. 7C. Selection of Commission Financial Advisor 5 Minutes - Page 1 18 Overview An interview of the consultants was held. Selection Panel consisting of Commissioners Jack van Haaster and Will Kleindienst conducted oral interviews. They recommended that Charles Bell Securities be retained because of his outstanding track record with the Commission. 7D. Amendment to the Settlement Agreement with California Private Transportation Company and Caltrans 5 Minutes - Page 1 19 Overview Based on the Mobile Source Air Pollution Reduction Review Committee's funding approval of an SR91 HOT lane feasibility study jointly submitted by various entities, staff is seeking Commission direction regarding amendment of the November 1995 Settle Agreement between the California Private Transportation Company, Caltrans and the Commission. Among several items, the amendment would allow $100,000 paid by RCTC to CPTC to cover the costs of exclusive HOV users transponder deposits to be reallocated to the study work effort. 7E. State and Federal Legislative Update 5 Minutes - Page 127 Overview While the final outcome on a few key bills remained uncertain at the writing of this report, the State Legislature and the Governor agreed on a budget and also passed and signed into law, SB 1851 (Kelley) which expands the membership of the Riverside County Transportation Commission (RCTC). In Washington, D.C., members of Congress will commence work on the Federal Department of Transportation appropriations through a Joint Conference Committee. 7F. Quarterly Financial Reports 2 Minutes - Page 129 Overview Staff is requesting that the Commission receive and file the attached Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report for the Quarter Ending June 30, 1998. RCTC Agenda September 9, 1998 Page 7 9. CLOSED SESSION. 9A. Conference with Legal Counsel - Existing Litigation Pursuant to Section 549565.9. Name of Parties: Riverside County Transportation Commission v. Frederick H.L. Huang, et al Case Number: 247236 9B. Conference with legal Counsel - Anticipated Litigation Pursuant to Section 54956.9. Initiation of Litigation pursuant to Subdivision (c): Number of Potential Cases: 1 ADJOURNMENT. The next meeting will be held on October 14, 1998, at the RCTC Offices, 3560 University Avenue, Riverside.