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11 November 12, 1998 Amended CommissionRIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON http://www.rctc.org TEMECULA CITY COUNCIL CHAMBERS (map is attached) 43200 Business Park Drive Temecula, California 92589-9033 THURSDAY, NOVEMBER 12, 1998 2:00 P.M. AMENDED AGENDA* *Actions may be taken on any item listed on the agenda 1. CALL TO ORDER. 2. WELCOME REMARKS AND PLEDGE OF ALLEGIANCE BY TEMECULA MAYOR RON ROBERTS. 3. PUBLIC COMMENTS. 2. APPROVAL OF MINUTES. 3. PUBLIC HEARINGS. 5A. Amendment of RCTC's Conflict of Interest Code. 2 minutes Overview Every even numbered year, the Commission's Conflict of Interest Code is reviewed to incorporate legislative changes and/or list of designated employees changes. As required, the notice was posted at RCTC Offices and at the Temecula City Hall (meeting site). Staff is recommending that the Commission approve the amended Conflict of Interest Code and direct staff to submit the Code to the Riverside County Board of Supervisors for approval. 5B. Section 5307 Program of Projects Amendment - Palm Springs and Indio/Coachella UZA 5 minutes Overview Presented is amendment to Section 5307 Program of Projects for the Palm Springs and Indio/Coachella UZA. As required, a notice of the public hearing was published in the newspaper. Staff is recommending that the Commission approve the amendment of Sunline's FY 1999 Short Range Transit Plan to reflect the changes. 4. CONSENT CALENDAR. All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 6A. Consent Calendar - Administrative/Financial Items. 6A1. Amendment to RCTC Administrative Code. Overview Presented to the Commission is the amended Administrative Code for the Riverside County Transportation Commission. The amended Code reflects the changes that will occur as of January 1, 1999. RCTC Agenda November 12, 1998 Page 2 6A2. Monthly Cost and Schedule Reports. Overview Staff is requesting that the Commission receive and file the attached material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. 6A.3. Inland Empire Annual Survey Overview Last year, the Commission was a major sponsor for the Inland Empire Survey jointly conducted by the University of California, Riverside, Department of Social and Behavioral Sciences, and California State University, San Bernardino, Applied Management Institute. The survey covered a number of subject areas including transportation. This item is to authorize staff to expend $10,000 in sponsorship of the Inland Empire Annual Survey. 6A4. CALSTART Membership Overview The SunLine Transit Agency has requested the Riverside County Transportation Commission to share a CALSTART membership. The Commission's membership share is $7,500. 6B. Consent Calendar - Transit/Rideshare/Bicycle. 6B1. Consultant Selection to Complete Western County Specialized Transit Analysis Overview The Commission directed staff to circulate requests for proposals to select a consultant to conduct a Western County Specialized Transit Analysis. Staff received three proposals and the Ad Hoc Specialized Transit Evaluation Committee is recommending that the Commission select AMMA-A Menninger Mayeda Alternative to conduct this analysis at a cost not to exceed $43,930. Staff is requesting that the Commission authorize the Executive Director to negotiate and execute a contract, subject to review by Legal Counsel, with AMMA in an amount not to exceed $43,930. 6B2. FY 1997-98 SB 821 Program Extension for the Cities of Palm Desert and Moreno Valley Overview The City of Palm Desert was allocated $60,000 and the City of Moreno Valley was allocated $15,000 in FY 1997-98 SB 821 Bicycle and Pedestrian Facilities Project funds for the construction of the various projects. Both cities were granted three month extensions to September 30, 1998 to complete their project. However, due to additional delays, the City of Palm Desert is requesting an additional three-month extension to December 31, 1998 and the City of Moreno Valley is requesting an additional four -month extension to January 31, 1999 to complete their projects. RCTC Agenda November 12, 1998 Page 3 6B3. Contract for a Programmer to Maintain RCTC's Various Data Base Programs Overview Staff is requesting the Commission to renew contract with Digital Advantage to maintain RCTC's various data base programs including applications supporting property licenses, document control, rideshare tracking, and other miscellaneous programs. 684. Review of Commission Internal Operations. Overview As a result of the SCRRA Peer Audit Review, RCTC staff reviewed its policies, procedures and practices. This item was reviewed by the Personnel Committee, consisting of Commissioners Bob Buster, Alex Clifford and Dick Kelly. It is recommended that staff, in 90 days, develop a program for addressing the most critical areas to be presented to the Commission. 6C. Consent Calendar - Highways/Local Streets and Roads 6C1. Amendment to FY 1999-2003 Measure "A" Five -Year Capital Improvement Plan for the City of Moreno Valley Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five-year plan on how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the Plan must also be approved by the Commission. The City of Moreno Valley is requesting Commission approval to amend their previously approved FY 1999- 2003 Plan. 6C2. Engineering Resources Request for Amendment #1 to Agreement No. RO-9738 to Complete the Plans, Specifications and Estimate for a Park-n-Ride Lot in the North-East Quadrant of the Rte. 60 Pigeon Pass Interchange, in the City of Moreno Valley. Overview Staff is recommending that the Commission award Amendment #1 to Contract No. RO-9738 to Engineering Resources, for an amount of $22,990. 6C3. Route 91 Phase II Sound Wall / Auxiliary Lane Project Overview Staff is requesting that the Commission approve the: 1) Route 91 Phase II Sound Wall / Auxiliary Lane Project be phased additionally, as outlined in this agenda item, to expedite construction of the sound walls; and, 2) Amendment #10 to Contract RO-9337 with the County of Riverside, for a Base Work amount of $100,600 with an Extra Work amount of $14,400 for a total not to exceed $125,000. A standard amendment will be used for this new agreement. RCTC Agenda November 12, 1998 Page 4 6C4. Request for Authorization to Advertise for Construction Bids for Landscaping around Sound Walls on SR 91 between Van Buren Boulevard and Mary Street in the City of Riverside (Phase 1 SW's). Overview Staff is requesting that the Commission authorize advertising for Construction Bids for Landscaping around Sound Walls for SR 91 between Van Buren Boulevard and Mary Street in the City of Riverside (Phase 1 SW's). 6C5. Award of Amendment #2 to Contract No. RO-9832 for Ninyo & Moore to Provide: 1) Limited Phase II Environmental Site Assessment of the Elsinore Subdivision, and; 2) General On - Call Material Testing Services for Measure "A" Projects in FY 1998-99. Overview This amendment proposal is for contract amendment for Ninyo & Moore to perform a Phase II environmental site assessment of the Elsinore Subdivision from, and including, the Porphyry "Y'to four miles south of the "Y" in Corona, and for general on call material testing services for Measure "A" projects. 6D. Consent Calendar -Rail. 6D1. Award of Contract to Perform Design of Electronic Surveillance System for Pedley MetroLink Station Overview Staff is requesting that the Commission award a contract to L.J. & Associates for an amount of $30,000 with an extra work amount of $5,000 for a total not to exceed amount of $35,000. 6D2. Rail Program Update Overview Receive and file the most recent reports related to the Commission's rail program. 6E. Consent Calendar - Service for Freeway Emergencies 6E1. Quarterly Call Box Update Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the quarter ending September 30, 1998 will be presented to the SAFE Board. RCTC Agenda November 12, 1998 Page 5 7. ADMINISTRATIVE/FINANCIAL ITEMS 7A. Amendment to the 1998 State Transportation Improvement Program; Policy Discussion on Surface Transportation Program and Congestion Mitigation and Air Quality Funding Programs. 10 Minutes Overview The CTC is moving forward with an amendment to the 1998 STIP. The CTC is proposing, on a one- time basis, eligibility of rehabilitation and storm damage projects to be included in the STIP. Included in this item is the proposed schedule for the STIP amendment and discussion on Transportation Enhancement Activities, Surface Transportation Program (STP) and Congestion Mitigation & Air Quality Funds. This item is for the Commission to: 1) provide up to $15 million of 1998 STIP Amendment funds to support rehabilitation and storm damage projects; and, 2) to discuss and make a determination on whether or not to maintain an STP formula guarantee program and the timing for conducting STP, TEA and CMAQ calls for projects. 7B. Investment Report for Quarter Ending September 30, 1998 and adoption of Resolution No. 98-011, Establishing an Investment Policy for Commission Funds. 10 minutes Overview Presented are the quarterly investment and cash flow reports as required by state law and Commission policy. The County's Investment Report for the month ending September 30, 1998 is also attached for your review. To abide by State requirement, presented is the investment policy. Staff is recommending that the Commission: 1) Receive and file the investment report for quarterly ending September 30,1998; and, 2) adopt Resolution No. 98-011 Establishing an Investment Policy for Commission Funds. 7C. Addition of One Secretary!! Position to RCTC Staff. 5 Minutes Overview This item is for the Commission to approve the addition of one Secretary!! position to RCTC staff. 7D. Commissioners/Executive Director's Report. 10 Minutes Overview This item provides an opportunity for Commissioners and the Executive Director to report on activities, meetings, conferences, and workshops attended. Some items that will be covered include: 1) Visit of Rodney Slater, Secretary of Transportation, to the Inland Empire; 2) UCLA Symposium; 3) RCTC Bonding Trip; 4) High Speed Rail Authority Meeting; 5) Alternative Fuel Vehicle Summit. RCTC Agenda November 12, 1998 Page 6 8. HIGHWAY/LOCAL STREETS AND ROADS 8A. Approval of Caltrans Cooperative Agreement #8-1056 for Construction to Support State Route 74 SHOPP Projects Between 1-15 and the City of Perris. 5 Minutes Overview Staff is requesting that the Commission: 1) Approve entering into construction cooperative agreement #8-1056 with the State to augment the State SHOPP projects and; 2) Increase the overall expenditure authorization to $4,264,485 to meet the current estimated cost to deliver the project with the necessary improvements. 9. CLOSED SESSION. 9A. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54965.9. Name of Parties: Riverside County Transportation Commission and Frederick H.L. Huang Case Number: Riverside Superior Court Cases No. 247236 9B. Conference with Legal Counsel - Anticipated Litigation Pursuant to Section 54956.9. Initiation of Litigation Pursuant to Subdivision (c): Number of Potential Case: 1 10. ADJOURNMENT The next meeting of the Riverside County Transportation Commission is scheduled to be held on Wednesday, December 91h, at 2:00 p.m., at the University of California Chancellor's Conference Room.