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Home My Public Portal About01-15-2019 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 15.2019 The City Council of Medina, Minnesota met in regular session on January 15, 2019 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planning Director Dusty Finke, City Finance Director Erin Barnhart, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS (7:00 p.m.) Martin led the audience in the pledge of allegiance. A. Oath of Office for Mayor Kathleen Martin Johnson administered the Oath of Office to Martin. B. Oath of Office for Councilmember Dino DesLauriers Johnson administered the Oath of Office to DesLauriers. C. Oath of Office for Councilmember Todd Albers Johnson administered the Oath of Office to Albers. III. ADDITIONS TO THE AGENDA (7:03 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:03 p.m.) A. Approval of the January 2.2019 Regular City Council Meeting Minutes Martin stated that written comments were provided by both Martin and Anderson prior to the meeting to be incorporated. Moved by Anderson, seconded by Pederson, to approve the January 2, 2019 regular City Council meeting minutes as amended. Further discussion: Albers referenced the liaison assignments that were approved at the last meeting. He recognized the experience that DesLauriers has with the Hamel Volunteer Fire Department and that he himself has on the Planning Commission and with the development of the 2040 Comprehensive Plan. He stated that basing the liaison decision solely on the experience each member already has and not taking into account other life experiences took away the ability for each member to expand their knowledge base on other City matters. He stated that the public safety officials face some serious long-term challenges and stated that defining a strategy and working through ambiguity is what he does each day in his profession and provided additional background information. He stated that he would come to the table as unbiased with a fresh set of eyes. He stated that he is not asking the Mayor to reopen the discussion on Medina City Council Meeting Minutes 1 January 15, 2019 liaisons but simply asked that future Councils ensure that all members of the Council are present to make decisions on appointments. Martin agreed that it would have been more fair to wait to make that decision until Albers was present. She appreciated the diplomacy of Albers in not asking the appointments to be reopened. She noted that the liaison positions rotate each year and therefore members of the Council will have the ability to change appointments in 2020. Motion passed unanimously. V. CONSENT AGENDA (7:08 p.m.) A. Amend Credit Card Policy 96.10 B. Approve Ball Field Rental Agreement with Orono Baseball Association C. Approve Carpet Installation Quote for the Hamel Community Building D. Authorize Recruitment and Appointment of Part -Time Community Service Officer Position Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:09 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer stated that the Park Commission will meet the following night and will welcome a new member and appoint officers. He stated that staff met with the County to discuss overlay projects and the potential to increase the shoulder to accommodate bicycle traffic on Hamel Road. He stated that the Youth Commissioners will provide updates on what they have leamed in their two years on the Commission. He stated that goals for 2019 will also be discussed. C. Planning Commission Finke reported that the Planning Commission met the previous week to introduce new members, review administrative matters, discuss operational procedures and to review the goals of the planning department for 2019. He stated that at upcoming meetings the Commission will continue to discuss rezonings, in order to be consistent with the 2040 Comprehensive Plan, as well as holding hearings to consider a Conditional Use Permit request for an accessory building and a request to consider an amendment to the R-1 zoning district to reduce the side yard setback from 50 feet to 20 feet for lots over five acres in size. He noted that the setback request would only apply to a single neighborhood, noting that three properties within that neighborhood have larger setbacks than the other properties. He stated that there is also a request for a lot split at 500 Hamel Road. VII. NEW BUSINESS A. Hickory Drive Street and Utility improvement Project Update (7:12 p.m.) Stremel stated that a memorandum was provided in the Council packet intended to provide a brief update on the project including the environmental report, grant funding Medina City Council Meeting Minutes 2 January 15, 2019 status and possible property acquisition. He reviewed the progress to date, noting that the City is in the final design phase of the project, with a total project cost estimate of $671,000. He stated that there has been positive reaction from Hennepin County on the grant submission but noted that the final decision has not yet been made. He stated that the City could also receive grant funds from the EIm Creek Water Management Commission. He provided details on the environmental assessment that was done in the proposed location of the pond and reviewed the results. He stated that there is some material that would need to be dealt with during construction but not to the level where it would be an issue or add undue cost. He stated that staff has had discussions with the property owner on the potential acquisition for the pond land. He reviewed the potential project schedule, noting that the construction timeline would be dependent upon whether grant funds are available in 2019 or 2020. Martin referenced the tests that were done and asked the depth at which the materials were found. Stremel estimated that the materials were found between six to ten feet. He noted that there were additional test areas that did not find the materials and that is how the location of the materials was determined. Martin stated that this seems like a condition that is not caused by the land or City so perhaps the impact of the removal costs would be a part of the negotiation with the landowner. Stremel stated that two pickup loads of material dumped would equate to ten truckloads of material to be excavated because of how the contamination can spread. He estimated a cost of perhaps $3,000 to $5,000 of additional cost to dispose of the materials. Martin stated that the Council should keep that in mind when considering negotiations with the landowner. Bamhardt stated that she spoke with Anderson earlier regarding funding for the project, specifically the portions eligible for assessments and confirming that the grant funds received would not impact the amount of the assessments. She explained that the grant funds would be applied to the stormwater improvements and explained how the stormwater fund is funded. She stated that the final determination on assessments will not be done until the project is near completion and at that time additional information will be known on the pending grant applications. Batty provided additional details on the assessment process. Albers asked if the project would move forward regardless of whether the grant funds are received. Johnson stated that if EIm Creek Watershed District does not award the grant funds in 2019, the project would be delayed to 2020. Stremel noted that the project would be shovel ready and then the decision on the timeline would occur after the decision on grant funds is made. Medina City Council Meeting Minutes 3 January 15, 2019 B. Brockton Lane Reconstruction Update (7:30 p.m.) Scherer presented an update on the Brockton Lane reconstruction project. He noted that there was a good tumout from both cities at the public open house and the project was well received. He stated that a cost estimate and proposed split has been developed between the two cities. He stated that it has been a pleasure working together with Plymouth on this project. He stated that funding was included in the memorandum and noted that the only assessed part of the project would be the sewer element. He recommended approval of the resolution as proposed. Pederson thanked staff for the excellent job they did working with Plymouth to develop a great project that is well needed. Barnhart stated that the road was designed to MSA standards to ensure that the road would be eligible for MSA funding. Albers echoed the comments of Pederson. He stated that the safety improvements will also make a significant difference. Anderson asked if there was a plan to potentially keep large trucks off the newly constructed road. Scherer stated that when a road is added as an MSA route, the City is not able to restrict large trucks from using the roadway. He explained that the road is built to a higher standard to accommodate the large truck traffic. 1. Resolution No. 2019-03 Receiving Feasibility Report and Calling for Public Hearing on 2019 Brockton Lane Sanitary Sewer Improvement Project Moved by Pederson, seconded by Anderson, to Adopt Resolution No. 2019-03 Receiving Feasibility Report and Calling for Public Hearing on 2019 Brockton Lane Sanitary Sewer Improvement Project. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:36 p.m.) Johnson had nothing further to report. IX. MAYOR & CITY COUNCIL REPORTS (7:37 p.m.) Martin reported that she and Johnson met with the Mayor and City Administrator from Corcoran earlier today to discuss possible common interests. Pederson stated that he and Johnson attended a meeting of the Highway 55 Coalition, reporting that there is discussion of making the section of Highway 55 from Arrowhead Drive to County Road 19 a four -lane highway. He provided an update on the lobbying efforts that are planned, noting that he would be interested in lobbying, but Johnson thought that it would not be necessary for the City to participate in those efforts at this time and future lobbying efforts might make sense based on Council direction. Anderson asked if there a reason why that section would be expanded to four lanes. Pederson stated that the decision is driven by traffic and safety. Anderson agreed that the major accidents happen in that section of the roadway. Medina City Council Meeting Minutes 4 January 15, 2019 0 X. APPROVAL TO PAY THE BILLS (7:41 p.m.) Moved by DesLauriers, seconded by Anderson, to approve the bills, EFT 004919E - 004942E for $98,395.85 and order check numbers 048312-048377 for $137,026.62 and payroll EFT 0509168-0509199 for $55,396.55. Motion passed unanimously. XI. CLOSED SESSION: CONSIDERATION OF LAND ACQUISITION AT 02-118- 23-32-0011 PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD.3(C) Moved by Albers, seconded by Anderson, to adjourn the meeting to closed session at 7:42 p.m. to consider land acquisition. Motion passed unanimously. The Council reconvened to open session at 8:10 p.m. XII. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 8:11 p.m. Motion passed unanimously. Kathleen Martin, Mayor Attes 1 6L"'9 Jodi Mi'Gallup, City Clerk 0 Medina City Council Meeting Minutes 5 January 15, 2019 ORDER CHECKS JANUARY 3.2019 - JANUARY 15.2019 048312 CHARLES CUDD CO, LLC $40,000.00 048313 KOCHS KORNER, LLC $250.00 048314 KRENN, JENNIFER $250.00 048315 LAHO, KATHY $250.00 048316 LAW ENFORCEMENT LABOR $408.00 048317 MATTILA, ANDREA $250.00 048318 MO QUALITY CONSTRUCTION $250.00 048319 MN MAYORS ASSOCIATION $30.00 048320 ROLF ERICKSON ENTERPRISES INC $7,711.37 048321 SCHMID, GAYLE $250.00 048322 SUN LIFE FINANCIAL $1,346.88 048323 ASPEN MILLS INC $203.60 048324 BEAUDRY OIL & PROPANE $1,916.00 048325 BITTLE, EVAN $60.00 048326 CARGILL INC. $1,811.99 048327 CENTERPOINT ENERGY $3,155.54 048328 ECM PUBLISHERS INC $79.16 048329 ENGEL WATER TESTING INC $450.00 048330 GALLS/QUARTERMASTER $78.94 048331 GOPHER STATE ONE CALL $156.80 048332 H & H SPORTS SHOP, INC $1,999.90 048333 HAKANSON ANDERSON ASSOCIATES I $1,344.00 048334 HAMEL LUMBER INC $128.08 048335 HENN COUNTY INFO TECH $9,866.32 048336 HENN COUNTY TAXPAYER SVCS DEPT $1,429.98 048337 HENN CTY RECORDER/REGISTRAR $73.00 048338 JIMMY'S JOHNNYS INC $130.00 048339 JOSEPH M KITTOK $800.00 048340 KONRAD MATERIALS SALES LLC $1,674.40 048341 KRUEGER INTERNATIONAL INC $969.75 048342 LEXISNEXIS RISK DATA MGMT INC $26.50 048343 CITY OF MAPLE PLAIN $626.61 048344 MEDTOX LABS $50.33 048345 METRO WEST INSPECTION $48.00 048346 MOTLEY AUTO SERVICE LLC $171.00 048347 NAPA OF CORCORAN INC $1,181.91 048348 OFFICE DEPOT $346.45 048349 ON -SITE MEDICAL SERVICES $450.00 048350 CITY OF ORONO $791.21 048351 PITNEY BOWES $356.97 048352 PREMIUM WATERS INC $31.00 048353 RANDY'S SANITATION INC $755.55 048354 STREICHERS $1,184.18 048355 TALLEN & BAERTSCHI $2,984.48 048356 TIERNEY BROTHERS INC $3,758.91 048357 TIMESAVER OFFSITE $144.75 048358 TOTAL CONTROL SYSTEMS INC. $948.82 048359 WESTSIDE WHOLESALE TIRE $1,461.92 048360 ALL TRAFFIC SOLUTIONS INC $600.00 048361 AMERICAN WATER WORKS ASSN $324.00 048362 BOYER FORD TRUCKS INC $128.04 048363 DELANO SPORTSMANS CLUB $500.00 048364 EHLERS & ASSOC INC $295.00 048365 FBI NATIONAL ACADEMY ASSOC INC $105.00 048366 HENN COUNTY TREASURER $20.00 048367 INTERSOURCE INC $10,129.76 048368 CITY OF LONG LAKE $5,791.25 048369 LORETTO VOL FIRE DEPT INC $23,595.75 048370 MARCO (LEASE) $163.54 048371 MCMA-MN CTY/CO MGMT ASSOC $75.00 048372 METRO ELEVATOR INC $185.00 048373 MN CHIEFS OF POLICE ASSN $495.00 048374 MN POLLUTION CONTROL AGENCY $23.00 048375 NELSON ELECTRIC MOTOR REPAIR $250.00 048376 TEGRETE CORP $1,314.00 048377 VIEAU, CEC $390.40 Total Cheeks $137,026.62 ELECTRONIC PAYMENTS JANUARY 3.2019 — JANUARY 15.2019 004919E WRIGHT HENN COOP ELEC ASSN $1,987.47 004920E FARMERS STATE BANK OF HAMEL $20.00 004921E PR PERA $15,910.21 004922E PR FED/FICA $16,181.63 004923E PR MN Deferred Comp $2,170.00 004924E PR STATE OF MINNESOTA $3,695.10 004925E SELECT ACCOUNT $29,880.02 004926E CITY OF MEDINA $20.00 004927E CULLIGAN-METRO $33.70 004928E FRONTIER $56.88 004929E CIPHER LABORATORIES INC $4,753.00 004930E MEDIACOM OF MN LLC $511.89 004931E FARMERS STATE BANK OF HAMEL $150.00 004932E MARCO (LEASE) $540.80 004933E ELAN FINANCIAL SERVICE $5,290.15 004934E FURTHER $1,388.88 004935E PITNEY BOWES POSTAGE BY PHONE $1,000.00 004936E VALVOLINE FLEET SERVICES $63.00 004937E CIPHER LABORATORIES INC $1,159.98 004938E CITY OF PLYMOUTH $854.67 004939E VERIZON WIRELESS $1,433.51 004940E PAYMENT SERVICE NETWORK INC $718.58 004941E XCEL ENERGY $10,409.92 004942E KONICA MINOLTA $168.48 Total Electronic Checks $98,395.85 PAYROLL DIRECT DEPOSIT JANUARY 9.2019 0509168 ALBERS, TODD M $230.87 0509169 ALTENDORF, JENNIFER L. $1,484.32 0509170 ANDERSON, JOHN G. $230.87 0509171 BARNHART, ERIN A. $2,385.47 0509172 BELLAND, EDGAR J. $2,790.57 0509173 BOECKER, KEVIN D. $2,273.17 0509174 CONVERSE, KEITH A. $2,292.76 0509175 DESLAURIES, DEAN $230.87 0509176 DINGMANN, IVAN W $2,282.87 0509177 ENDE, JOSEPH $1,856.90 0509178 FINKE, DUSTIN D. $2,402.99 0509179 GALLUP, JODI M $1,800.38 0509180 GLEASON, JOHN M. $1,968.34 0509181 GREGORY, THOMAS $2,281.46 0509182 HALL, DAVID M. $2,351.38 0509183 JACOBSON, NICOLE $935.58 0509184 JESSEN, JEREMIAH S $2,223.42 0509185 JOHNSON, SCOTT T. $2,356.31 0509186 JONES, KATRINA M $1,349.06 0509187 KIESER, NICHOLAS $810.71 0509188 KLAERS, ANNE M $3,486.02 0509189 LEUER, GREGORY J. $2,252.76 0509190 MARTIN, KATHLEEN M $327.07 0509191 MCGILL, CHRISTOPHER R. $1,676.05 0509192 MCKINLEY, JOSHUA D $2,012.64 0509193 NELSON, JASON $2,242.55 0509194 PEDERSON, JEFF $227.97 0509195 PETERSON, DEBRA A $1,860.50 0509196 REINKING, DEREK M $1,690.06 0509197 ROBBINS, MELISSA $737.15 0509198 SCHARF, ANDREW $1,843.51 0509199 SCHERER, STEVEN T. $2.501.97 Total Payroll Direct Deposit $55,396.55 This page Intentionally Left Blank