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Home My Public Portal AboutPlanning Board -- 2017-10-25 Minutes w '��4 Brewster Planning Board Approved@ 11 /8/17 \� °��otµoees ; F9�i 2198 Main Street Vote : 6 -0 -0 3 m > Brewster, MA 02631 -1898 ° _ y ( 508 ) 896 -3701 x1133 or, nro� � brewplan@brewster-ma . gov � 1 V DE BREWSTER PLANNING BOARD MEETING MINUTES BREI,JSTER TOIJhI CLERK Wednesday, October 25 , 2017 at 6 : 30 pm Brewster Town Office Building Vice Chair Kari Hoffmann convened the Planning Board meeting at 6 ; 32 pm in the Brewster Town Office Building with members : Roberta Barrett , Scott Collum , Charlotte Degen , Madalyn Hillis- Dineen and Elizabeth Taylor. Also present : Ryan Bennett , Town Planner and Lynn St . Cyr, Senior Department Assistant , The Chair read the Recording or Taping Notification : "As required by the Open Meeting Law we are informing you that the Town will be audio and video taping this public meeting . In addition , if anyone else intends to audio or video tape this meeting he or she is required to inform the chair. " 6 : 32 PM PLANNING DISCUSSION Reorganization of Planning Board Motion by Degen to Nominate Hoffmann as Chair. Second by Hillis -Dineen . Vote : 5-0 -1 ( Hoffmann abstained ) Motion by Hillis -Dineen to Nominate Collum as Vice Chair. Second by Degen . Vote : 6 -0 -0 . Motion by Degen to Appoint Hillis -Dineen as alternate on Water Quality Review Committee . Second by Barrett. Vote : 6 -0 -0 , 6 : 36 PM APPROVAL NOT REQUIRED Application #2017-16 : Applicant : Open Space Committee . Owner: LA DOLCE VITA NOMINEE TRUST , Representative : John M . O ' Reilly of J . M . O ' Reilly & Associates , Inc . for property located on Route 6A , adjacent to the Eddy School entrance and shown on Assessor' s Map 78 , Lot 121 in the V-B Zoning District , The Applicant proposes to divide Lot A into two new lots with the new Lot A-2 being owned by LA DOLCE VITA NOMINEE Trust and Lot A- 1 being owned by the Brewster Conservation Trust . Documents : • 10-06 - 17 Application and Plan John O ' Reilly was present on behalf of the Applicant , Brewster Conservation Trust ( BCT) . O ' Reilly noted that the BCT is the Applicant not the Open Space Committee as stated on the application . O ' Reilly reviewed the plan submitted to the Board and noted that Lot A- 1 will be owned by BCT who also own Lot B . The Board inquired about access to the property and the 15 ' easement shown on the plan . Motion by Degen to Endorse Approval Not Reauired ADDlication #2017 -16 . Second by Taylor. Vote : 6 - 0 -0 . 6 : 42 PM FINAL LOT RELEASE Harrison Hill Road Subdivision : Applicant : Robert Doeg and Karen Hickey . Representative : John M . O ' Reilly of J . M . O ' Reilly & Associates . The Applicant requests final release of Lot 2 from the Agreement and Covenant of the Harrison Hill Road subdivision . Documents . PB Minutes 10/25/2017 Page 1 of 3 • 09-27 - 17 Request for Final Lot Release and As Built Plan • Certificate of Release • Notes on Harrison Hill Subdivision (2009) John O ' Reilly was present on behalf of the Applicants , Robert Doeg and Karen Hickey . O' Reilly reviewed the history of the subdivision before the Planning Board . O ' Reilly stated that the Applicants are selling Lot 2 to the Brewster Conservation Trust. O ' Reilly stated that an As- Built Plan has been submitted to the Board which shows Forever Wild Markers and concrete road bounds set under his direction . O ' Reilly Degen asked what " substantial compliance" meant and O ' Reilly responded that the road was the proper width , had appropriate grading and drains and markers were installed . Motion by Degen to Approve Final Release of Lot 2 from the Harrison Hill Subdivision . Second by Hillis - Dineen . Vote : 6 =0 -0 . 6 : 50 PRELIMINARY SUBDIVISION PLAN Application #2017 =15 : Applicant/Owner: Nancy Berbrick , Representative : Donald T . Poole of Outermost Land Survey , Inc. for property located at 394 Satucket Road and shown on Assessor' s Map 13 , Lot 99 in the R- L Zoning District , The Applicant has submitted a preliminary plan for a three (3) lot subdivision . Documents : • 09-2 & 17 Application , letter requesting waivers , and Preliminary Plan • 10-23- 17 Waivers Addendum • GIS map provided by Applicant Donald Poole was present on behalf of the Applicant . Nancy Berbrick and daughter Marci were also present . Poole explained that the Berbricks would like to create two additional lots on Satucket Road . Poole reviewed access and noted that emergency vehicles have accessed the property . Degen asked for clarification on the lots to be included in the subdivision and Poole responded that Lot 13 is not part of subdivision . Bennett suggested the Board request a list of easements related to the access drive , from the Applicant . The Board discussed the proposed right of way . Poole reviewed the waiver requests submitted to the Board and noted that the Applicant was no longer seeking a waiver related to underground utilities . The Board discussed the approval of paper roads in order to create appropriate frontage to meet zoning requirements . Bennett noted that paper roads can create ownership issues later. Collum stated that any decision issued by the Board would need to include a condition related to ownership because there are no existing easements . The Board discussed the waivers requested and Taylor stated that she was comfortable with the waivers but would like feedback from the Fire Department . Poole responded that the Applicant was not seeking a waiver of road construction but waiver from strict compliance of road construction . Degen , Hillis- Dineen , Barrett , Collum , and Hoffmann all stated they would support the waiver requests . Motion by Barrett to Take No Action on Preliminary Subdivision Plan Application #2017-15 . Second by Degen . Votes 6 =0 =0 . 7 : 54 SPECIAL PERMIT ( SIGN ) CONTINUED Aaalication #2017 -12 :, (Continued from September 27 , 2017 ) Applicant/Owner: First Parish Brewster Unitarian Universalist . Representative : Karena Stroh for property located at 1969 Main Street and PB Minutes 10/25/2017 Page 2 of 3 shown on Assessor' s Map 67 , Lot 1 in the R4 Zoning District . Pursuant to Brewster Zoning Bylaw § 179- 20 . 1 . J , the Applicant requests an exception to the allowable square footage ( 16 square feet) for signage for a Church or Religious Use in order to increase the size of its main sign from approximately 4 . 375 square feet to 12 square feet . This would bring the total square footage of signage on this site to approximately 20 square feet including the Wayside Pulpit sign which is approximately 8 square feet . ( REQUEST FOR WITHDRAWAL WITHOUT PREJUDICE RECEIVED ) Documents : • 10- 17 - 17 E-mail from Karena Stroh The Applicant has requested to withdraw the application without prejudice . Hoffmann read an e- mail received from Karena Stroh into the record . Motion by Degen to Accept Request to Withdraw Without Prejudice on Special Permit ( Sign ) Application #2017 -12 . Second by Hillis -Dineen . Vote : 6 -0 -0 . 7 : 57 PM PLANNING DISCUSSION CONTINUED Approval of Meeting Minutes The Board reviewed the minutes from the September 27 , 2017 meeting . Motion by Collum to Approve September 27 , 2017 Meeting Minutes as Amended . Second by Taylor. Vote : 5 -0 =1 ( Barrett abstained ) Hoffmann reminded the Board to review the new Open Meeting Law materials provided by the Town Clerk . Taylor summarized a workshop she recently attended regarding holding public hearings . She noted that the Board can require applicants to submit materials with a specific deadline . Degen , who also attended the workshop , noted that there was a suggestion to provide sign in sheets at all meetings . Taylor stated another suggestion was to establish a meeting time frame and that meetings should not go beyond two hours . The workshop also reviewed applications before the Board and when it was appropriate to discuss them . It was suggested that Board members not in engage in conversations regarding pending applications outside of the public hearing . There will be a joint meeting of the Planning Board and Board of Selectmen on December 4"' to interview applicants for the vacant position on the Planning Board . Taylor noted that she has been attending the Cape Housing Institute meetings on Thursday nights in Harwich and there has been a lot of discussion on affordable accessory apartments and the Board should consider focusing on this bylaw . Bennett noted she had just submitted a grant application to the Office of Energy and Environmental affairs for technical assistance with affordable accessory apartments . Degen summarized the recent meeting of the Board of Selectmen . Motion by Barrett to adjourn . Second by Collum . Meeting adjourned at 8 : 25 pm . Next Planning Board Meeting Date : 11 /08/17 Respectfully submitted , Charlotte 'Degel Planning Board Clerk PB Minutes 10/25/2017 Page 3 of 3