Loading...
HomeMy Public PortalAboutBrewster Housing Authority CPC application Town of cBrewster -Appficationfor CommunityPreservation Submitted December irk &AUAW� OEM r W Town of Brewster •r t( �t.DER B '9 .� o eon R�� Community Preservation Committee 3 U b 2198 Main Street Brewster, Massachusetts 02631-1898 IItiFWSTFR BlUNTENNIAL (50g8) 896-3701 x 133 "S ON POA.1Lp Fax (508) 89Ay6-808ffy1 APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: December 1 st, 2017 Name of Project Applicant: Brewster Housing Authority Name of Co-Applicant(s), if applicable: Name of Contact Person: Leila Botsford Contact Person's Mailing Address: 7 Job's Fishing Rd., Mashpee, MA 02649 Contact Person's Daytime Phone Number: 508-477-6202 Contact Person's email Address: leila@brewsterhousing.comcastbiz.net Proposed Project Name: Roofs at Huckleberry Project Address (or assessor's parcel 1D): Huckleberry Lane, Brewster Project synopsis: To put new roofs, gutters and downspouts on Brewster Housing Authority's publicly subsidized family housing units on Huckleberry Lane. This multi- family property has 12 2-story duplex apartment buildings, with two (2) ADA accessible buildings containing only 1-story. The property contains a total of 24 rental apartment units on a site of approximately five (5) acres. Construction of the property was completed in 1988. The roofs, gutters and downspouts are original to when the property was built in 1988 and are in dire need of replacement in order to preserve these 24 affordable family u n its. Category: ❑ Open Space ❑ Historic Preservation ❑ Recreation Vcommunity Housing CPA funding requested $ 130,000.00 Total Cost of Proposed Project $ 161 ,610.00 PROJECT DESCRIPTION Form 11/10/2015 Community Preservation Committee Application 3 Please describe your project, answering all of the following questions in the order presented. Applications will be considered incomplete if all requested information is not provided. Include supporting materials (maps, diagrams, photos, etc.). Please number pages of application. See attached 1. Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project? 2. For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a letter from the Brewster Historic Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties. 3. CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to the attached general and issue-specific criteria and identify which of these apply to the project). 4. Community Benefits: What are the community benefits of the project? 5. Community Support: What is the nature and level of support for this project? Include letters of support and any petitions. 6. Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please identify any special timing considerations for the project's implementation. If this is part of a larger project, is it phased? What is the timeline for the entire project? 7. Credentials: What are the qualifications and relevant experience of those undertaking the project? 8. Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for maintenance.) If this is part of a larger project, what is the budget for the entire project (sources of funds and expenses/uses)? Clearly identify what additional funding sources are available, committed, or under consideration and why public funding would be appropriate. Include copies of commitment letters, if available, and describe any other attempts to secure funding for this project. Provide the most recent audited financial report or if none available, an applicant generated financial report that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the project cannot be funded through the Department's or Committee's budget. 9. Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance and how will it be funded? 10. Site Control: If the project involves acquisition of real property, provide evidence of site control (deed, purchase and sale, option, etc.). Form 11/10/2015 Community Preservation Committee Application 4 Town of Brewster Communitv Preservation Committee, CATEGORY SPECIFIC CRITERIA (Identify which of the following criteria apply to your project.) Ogen Space Proposals ❑ Permanently protect important wildlife habitat, including areas of significance for biodiversity, diversity of geological features and types of vegetation, contain a habitat type that is in danger of vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals. ❑ Provide opportunities for passive recreation and environmental education. O Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of habitats. ❑ Provide connections with existing trails or potential trail linkages. ❑ Preserve scenic views or border a scenic road. ❑ Protect drinking water quantity and quality. ❑ Provide flood control/storage. ❑ Preserve important surface water bodies, including wetlands, vernal pools or riparian zones. ❑ Preserve priority parcels in the Town's Open Space Plan/maximize the amount of open land owned by the Town of Brewster. Historical Preservation Pronosals ® MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster Historic Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. ® MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or restoration of Historic Preservation Properties. ❑ Protect,preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological resources of significance, especially those that are threatened; ❑ Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of historical significance; ❑ Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site; ❑ Demonstrate a public benefit and/or public access, or ❑ Otherwise provide permanent protection for maintaining the historic resource. ❑ Project site should not be privately owned unless there is demonstrable public access and benefit. Com unity Housing Proposals Contribute to the goal of achieving 10 percent affordable housing; VPromote a socioeconomic environment that encourages diversity; ❑ Provide housing that is harmonious in design and scale with the surrounding neighborhood; Ensure long-term affordability; Promote use of existing buildings or construction on previously-developed or Town-owned sites; ❑ Convert market rate to public subsidized units; ❑ Provide an appropriate mix of rental and ownership housing; VGive priority to local residents, town employees,employees of local businesses as allowed by law. Recreation Proposals ❑ Support multiple active and passive recreation uses; ❑ Serve a significant number of residents and visitors: ❑ Expand the range of recreational opportunities available to all ages of Brewster residents and visitors; ❑ Benefit other Brewster committees providing recreational resources to residents; ❑ Promote the use of alternative corridors that provide safe and healthy non-motorized transportation Form 11/10/2015 Community Preservation Committee Application 5 Brewster Community Preservation Project Application 12/1/17 Brewster Housing Authority—Family Housing-Huckleberry Lane 705-02 Protect Description: The Brewster Housing Authority is requesting assistance from the Brewster Community Preservation Committee to update and preserve Huckleberry Lane. Huckleberry Lane, a state subsidized public housing development for low-income families (705-02), consists of 12 duplex style buildings with a total of 24 units built in 1988 on a site of approximately five (5) acres and managed by Brewster Housing Authority. The 29 year old Huckleberry Lane development is in desperate need of updating and repairs in order to preserve this affordable housing asset. The goal of this project is to install new roofs, gutters and downspouts to preserve the envelope of the buildings so work can then be started on the interiors without risk of water penetration. CPA Goals/Criteria The primary goal of Brewster Housing Authority is to provide safe and affordable housing to low income seniors and families. This project will serve to preserve Brewster Housing Authority's only family housing site— Huckleberry Lane. Providing housing to this population expands the diversity of the lower Cape community and all public housing units are affordable in perpetuity. Community Benefit This funding for preservation of affordable housing at Huckleberry Lane will benefit Brewster by maintaining and preserving its current affordable housing inventory. This will also benefit lower income Brewster residents with an affordable and safe place to live, work and raise their families. Community Support Please see attached letters of support from our Regional Capital Assistance Project Manager—Adrienne Danner and our Department of Housing and Community Development (DHCD), Construction Project Manager—Sean Keating. Timeline If CPC funding is granted Brewster Housing Authority will immediately let DHCD know and begin the following steps: 1. Construction Documents— Prepare and submit construction bid package for solicitation of competitive bids. Duration 6 weeks 2. Bidding— Post Request for Bids (RFB) on electronic plan room, local newspaper, COMMBUYS and in the Central Register. Schedule, attend and conduct a pre-bid conference. Receive bids, determine lowest bidder and check references. Award construction contract. Duration 12 weeks. 1 Brewster Community Preservation Project Application 12/1/17 Brewster Housing Authority—Family Housing- Huckleberry Lane 705-02 3. Construction —Commence replacing roofs, gutters and downspouts. Duration 4 weeks. The process of assigning an architect to prepare plans and specifications for the procurement process which will entail public advertising in the local newspaper, COMMBUYS and Project Dog. After the lowest bidder is selected and references are checked the Construction Project Manager with set up a Construction Kick-Off meeting and the Notice to Proceed will be issued. Credentials For four years and going forward, the Brewster Housing Authority has been managed by the Mashpee Housing Authority (MHA). This arrangement has been extremely advantageous to the BHA as it allows expansive expertise from the MHA staff to assist in the management of its properties and programs. The housing authority is led by Leila Botsford, Executive Director. Ms. Botsford has over 30 years' experience working for public housing authorities and has a staff that also has many years' experience. Ms. Botsford is certified as a Public Housing Manager, a Massachusetts Public Housing Administrator, and a Tax Credit Compliance Professional. Budaet/Need for Public Funds The budget to replace 12 roofs, gutters and downspouts and preserve 24 units of affordable housing for this project is $161,610. We are requesting $130,000 from the Brewster Community Preservation Committee and will include the remaining$31,610 as part of our capital plan for FY 18 Formula Funding request which will be submitted September 2018. Since 2011 BHA has received approximately$535,540 in Formula Funding for capital improvements at both Huckleberry Lane and Frederick Court which is 32 units of senior housing. However, due to the serious lack of funding available to the Commonwealth of Massachusetts' 234 local housing authorities and their total inventory of state subsidized community housing resources, DHCD has advised public housing authorities to apply for CPA funding to conduct preservation work that protects the housing structure from future injury, harm or destruction. This fiscal year DHCD has currently appropriated and approved capital funds in the amount of$126,982 for the rehab and preservation of three currently vacant and uninhabitable units at Huckleberry Lane and this will greatly reduce the amount of formula funding available for BHA. The construction cost estimate was developed in DHCD's Capital Planning System (SEE ATTACHED BUDGET AND COST ESTIMATE) which houses all buildings, structures and their components for all public housing authorities in Massachusetts. This construction estimate includes labor at the prevailing wage rate and 25%for soft costs which includes designer fees, admin fees and advertising. Maintenance& Operation Brewster Housing Authority has one full-time and one part-time maintenance person who oversees all of BHA's units including Huckleberry Land and Frederick Court. The maintenance of the roof, gutters 2 Brewster Community Preservation Project Application 12/1/17 Brewster Housing Authority—Family Housing-Huckleberry Lane 705-02 and downspouts will be included in BHA's annual maintenance plan and BHA will have a warranty visit by the project designer and contractor 9 months after the job is complete. Site Control Brewster Housing Authority has 100% site control. 3 Brewster Community Preservation Project Application 12/1/17 Brewster Housing Authority—Family Housing- Huckleberry Lane i i a kyr k w fir,. Projects Page I of 2 Capital Planning System Logged in as: RCATAdriLmoue Projects Main Menu Facilities Inventory Projects Reports Utilities Find Help LHA BREWSTER HOUSING AUTHORITY VI Development 1041-705-02--HUCKLEBERRY LANE V Facility IDevelopment-wide Vf Unit JALL V I(ALL Imphea if not selected) Project 1041-705-02-0-17-1143—Roof,Gutters,Downspouts Vf Project Information Project Estimation Project Management Project Templates Related Inventory Componeis Remove All Related Components I Facility Year Life Exp Cond. Number Class Subclass Description Quantity Unit Lifespan Note Installed Adj Year Assess. 041-705-02-001 Roofing g Roof Drainage Downspouts, Aluminum 96 VLF 19K C! -;i18 Fair Downspout is displaced 041-705-02-002 Roofing 9 Roof Drainage Downspouts, 100 VLF 1988 30 0 2018 Fair Aluminum 041-705-02-004 Roofing Roof Drainage Downspouts, 40 VLF 1988 30 0 2018 Fair Aluminum 041-705-02-005 Roofing Roof Drainage Downspouts, Aluminum 96 VLF 1988 30 0 2018 Fair 041-705-02-006 Roofing Roof Drainage Downspouts, 96 VLF 1988 30 0 2018 Fair Aluminum 041-705-02.007 Roofing Roof Drainage Downspouts, Aluminum 100 VLF 1988 30 D 2016 fair 041-705-02-008 Roofing Roof Drainage Downspouts, 104 VLF 1988 30 0 2018 Fair Downspout separated at Aluminum joint 041-705-02-009 Roofing Roof Drainage Downspouts, Aluminum 100 VLF 1988 30 0 2018 Fair 041-705-02-DSD goofing Roof Drainage Downspouts, Aluminum 100 VLF 1988 30 0 2016 Fair 041-705-02-011 Rooting Roof Drainage Downspouts, Aluminum 100 VLF 1988 30 0 2018 Fair 041-705-02-012 Roofing Roof Drainage Downspouts, Aluminum 100 VLF 1988 30 0 2018 Fair 041-705-02-012 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 2018 Fair 041-705-02-011 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 2018 Fair 041-705-02-010 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 201$Fair 041-705-02-009 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 2018 Fair 041-705-02-008 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 2018 Fair 041-705-02-007 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 2018 Fair 041-705-02-006 Roofing Roof Drainage Gutters,Aluminum 75 LF 1988 30 0 2018 Fair 041-705-02-005 Roofing Roof Drainage Gutters,Aluminum 75 LF 1988 30 0 2018 Fair 041-705-02-004 Roofing Roof Drainage Gutters,Aluminum 82 LF 1988 30 0 2018 Poor 041-705.02-003 Roofing Roof Drainage Gutters,Aluminum 82 LF 1988 30 0 2016 Fair 041-705-02-002 Roofing Roof Drainage Gutters,Aluminum 91 LF 1988 30 0 2018 Fair 041-705-02-001 Roofing Roof Drainage Gutters,Aluminum 75 LF 1988 30 0 2018 Fair 041-705-02-001 Roofing Roofing ystems SAsphalt Shrngle Roof 1,482 SF 1988 25 -5 2008 Signs of wear Systems 041-705-02-002 Roofing Roofing Asphalt Shingle Roof 1,482 SF 1988 25 -5 2008 Systems 041-705.02-003 Roofing Roofing Systems Asphalt Shingle Roof 2,000 SF 1988 25 -5 2008 Signs of wear 041-705-02-004 Roofing Roofing Systems Asphalt Shingle Roof 2,000 SF 1988 25 -5 2008 041-705-02-005 Roofing RoofingSystems Asphalt Shing#e Roof 1,482 SF 1988 25 -10 2003 041-705-02-006 Roofing Roofing Systems Asphalt Shingle Roof 1,482 SF 1988 25 5 2008 041.705-02-007 Roofing Roofing Asphalt Shingle Roof 1,482 SF 1988 25 -5 2008 Systems 041-705-02-008 Roofing Roofing Asphalt Shingle Roof 1,482 SF 1988 25 -5 2008 Systems 041-705-02-009 Roofing Roofing Systems Asphalt Shingle Roof 1,482 5F 1988 25 5 3008 041-705.02-010 Roofing Roofing Systems Asphalt Shingle Roof 1,482 SF 1968 25 -5 2008 041-705-02-011 Roofing Roofing Asphalt Shingle Roof 1,482 SF 1988 25 -5 2008 Sins of wear Systems 9 041-705-02-012 Roofing Roofing, Asphalt Shingle Roof 1,482 SF 1988 25 -5 2008 Labor Craft Labor Description Rate Hours Cost Type Subtotal Select V �� Q11 Dwelling VJ+ https://www.dhcdcps.com/Projects.aspx 11/9/2017 Projects Page 2 of 2 I ] ! I Add Lagar Total: I I +{ Project Estimation Components (Labor Inclusive) Add Related Inventory Components to Estimation Components Description Notes Unit Cost Unit Quantity Cost Type SubTotal Delete Downspouts,Aluminum $9.61 VLF 96 Dwelling $922.56 f1ft Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $9i Delete Downspouts,Aluminum $9.61 VLF 40 Dwelling $384.40 Delete Downspouts,Aluminum $9.61 VLF 96 Dwelling $922.56 Delete Downspouts,Aluminum $9.61 VLF 96 Dwelling $922,56 J= Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $961.00FS i# Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $961.00= Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $961.00EdA Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $961.00 Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $961.001g1 Delete Downspouts,Aluminum $9.61 VLF 100 Dwelling $961.00E¢jt Delete Gutters,Aluminum $10.25 LF 91 Dwelling $932,75ift Delete Gutters,Aluminum $10.25 LF 91 Dweiling $932.75E¢j[ Delete Gutters,Aluminum $10.25 LF 91 Dwelling $932.75F9i1, DeieLe Gutters,Aluminum $10.25 LF 91 Dwelling $932.75= Delete Gutters,Aluminum $10.25 LF 91 Dwelling $932.75 [ Delete Gutters,Aluminum $10.25 LF 91 Dwelling $932.75 fSk Delete Gutters,Aluminum $10.25 LF 75 Dweiiing $768.75 Delete Gutters,Aluminum $10.25 LF 75 Dwelling $768.75 Edo Delete Gutters,Aluminum $10.25 LF 82 Dwelling $84050= Delete Gutters,Aluminum $10.25 LF 82 Dwelling $840.50 Edit Delete Gutters,Aluminum $10.25 LF 91 Dwelling $932.75 Edit Delete Gutters,Aluminum $10.25 LF 75 Dwelling $768.75); Delete Asphalt Shingle Roof $5.43 SF 1,482 Dwelling $8,047.26 JQii Delete Asphalt Shingle Roof $5.43 SF 1,482 Dwelling $8,047.2614A Delete Asphalt Shingle Roof $5.43 SF 2,000 Dwelling $10,860.00 EIS Delete Asphalt Shingle Roof $5.43 SF 2,000 Dwelling $10,860.00 I Delete Asphalt Shingle Roof $S.43 SF 1,482 Dwelling $8,047.26W Delete Asphalt Shingle Roof $5.43 SF 1,482 Dwelling $8,047.26 W Delete Asphalt Shingle Roof $5.43 5F 1,482 Dwelling $8,047.26= Delete Asphalt Shingle Roof $5.43 SF 1,482 Dwelling $8,047.26 Edl Delete Asphalt Shingle Roof $5.43 SF 1,482 Dwelling $8,047.26 Edit Delete Asphalt Shingle Roof $5,43 SF 1,482 Dwelling $8,047.26Edjs Delete Asphalt Shingle Roof $5.43 5F 1,482 Dwelling $8,047,26LU Delete Asphalt Shingle Roof $5.43 SF 1,482 Dwelling $8,047,26 L= Add Materials Total; Other Cost Description Notes Unit Cost Unit Quantity Cost Type subtotal Delete Disposal $2,500.00 Lump i Dwelling $2,500.001di Delete Hazardous Mat.Testing $1,000.00 Lu nip 1 Dwelling $1,OOD,00Edit Delete Permit $1,200.00 Lump 1 0v elling $1,200.00=1 Delete Rotted plywood $2,000,00JLump 1 Dwelling $2,000.00 E i Dwelling v J Add Others Total:$6,700.00 I 1 Totals Edit Soft Cost: 25% Soft Cost Total: $32,322 Hard Cost Total: $129,288 Total Development Cost: $161,610 https://www.dhcdcps.com/Projects.aspx 11/9/2017 •:• © Regional Capital lissistance Trig eam Taunton Housing Authority b 143 School Street Building I Taunton, MA 02780 19 1 Phone: 508-823-6308 Fax: 508-912-7050 November 9"', 2017 Leila Botsford, Executive Director Brewster Housing Authority 11 Frederick Court Brewster, MA 02631 RE: Letter of Reference Brewster Community Preservation Committee: I am writing this letter in support of Brewster Housing Authority (BHA) receiving CPC funding to address critical capital needs preservation on BHA family housing units located on Huckleberry Lane in Brewster. I have worked closely with Leila at Mashpee Housing authority for several years and most recently as her Regional Capital Assistance Project Manager in Mashpee and Brewster. As the Regional Capital Assistance Team (RCAT) Project Manager we are tasked with performing annual capital needs assessments, updating and maintaining Housing Authority capital inventory and managing capital construction projects. On June 5`h, 2017 1 conducted BHA's annual needs assessment and observed that the roofs on all 12 of the family housing units on Huckleberry Lane were in dire need of replacement. When I checked the inventory on DHCD's Capital Planning System (CPS) I discovered that the roofs were original to when the units were built in 1988 and according to CPS inventory report the roofs expired in 2008. If approved this project will have an immediate and long-term socio and economic benefit to Brewster as it is helping to secure and preserve critically needed affordable family housing. Please feel free to contact me at my email below if I can be of any assistance or if you have any questions. Sincerely, Z;)ait Adrienne Danner, Project Manager Southeast Regional Capital Assistance Team adanner@tauntonhousing.com Commonwealth of Massachusetts DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT Charle, 3) I3Aer.(Ovemor ♦ Kanm L. Polite.Lt 6ovmor ♦ �hn�tal lkrnr�E . C rulCrsrcr�tar� November 7, 2017 Town of Brewster Community Preservation Committee 2198 Main Street, Brewster, MA 02631 To Whom It May Concern, It has come to my attention that the BHA will be applying for funding to replace the roof shingles at their family development at Huckleberry Lane. As the construction advisor for the Department of Housing and Community Development, I have overseen several projects at this site. I have taken note of many areas on the various roofs that have missing shingles and ridge caps. These asphalt roof shingles are beginning to fail and need to be replaced asap. Thank you for your consideration. Sincerely, -'� a"., '4 9L-+-- Sean M Keating DHCD Construction Advisor