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APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING
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Name of Contact Person :
Contact Person ' s Mailing Address :
Contact Person ' s Daytime Phone Number :
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Proposed Project Name :
Project Address (or assessor ' s parcel ID) :
Project Synopsis :
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Category : ❑ Open Space ❑ Historic Preservation ❑ Recreation Community Housing
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CPA funding requested $ - Total Cost of Proposed Project $ =
PROJECT DESCRIPTION
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Form 11/101201 S Community Preservation Committee Application 3
Town of Brewster Communitv Preservation Committee
CATEGORY SPECIFIC CRITERIA
(Identify which of the following criteria apply to your project.)
Open Space Proposals
❑ Permanently protect important wildlife habitat, including areas of significance for biodiversity,
diversity of geological features and types of vegetation, contain a habitat type that is in danger of
vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals .
❑ Provide opportunities for passive recreation and environmental education .
❑ Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of
habitats .
❑ Provide connections with existing trails or potential trail linkages .
❑ Preserve scenic views or border a scenic road .
❑ Protect drinking water quantity and quality.
❑ Provide flood control/storage .
❑ Preserve important surface water bodies, including wetlands , vernal pools or riparian zones .
❑ Preserve priority parcels in the Town ' s Open Space Plan/maximize the amount of open land owned by
the Town of Brewster .
Historical Preservation Proposals
® MANDATORY : Must be on the State Register of Historic Places or have a letter from the Brewster
Historic Commission indicating that the resource has been determined to be significant in the history,
archaeology, architecture , or culture of Brewster .
® MANDATORY : Project must meet Secretary of the Interior Standards for rehabilitation and/or
restoration of Historic Preservation Properties .
❑ Protect, preserve, enhance , restore and/or rehabilitate historic, cultural , architectural or archaeological
resources of significance, especially those that are threatened ,
❑ Protect, preserve, enhance, restore and/or rehabilitate town- owned properties , features or resources of
historical significance ;
❑ Protect, preserve, enhance , restore and/or rehabilitate the historical function of a property or site;
❑ Demonstrate a public benefit and/or public access , or
❑ Otherwise provide permanent protection for maintaining the historic resource .
❑ Project site should not be privately owned unless there is demonstrable public access and benefit.
Communitv Housing Proposals
0 Contribute to the goal of achieving 10 percent affordable housing;
® Promote a socioeconomic environment that encourages diversity;
13 Provide housing that is harmonious in design and scale with the surrounding neighborhood;
Ot Ensure long-term affordability;
El Promote use of existing buildings or construction on previously- developed or Town- owned sites ;
El Convert market rate to public subsidized units ,
[3 Provide an appropriate mix of rental and ownership housing,
Give priority to local residents , town employees, employees of local businesses as allowed by law .
Recreation Proposals
❑ Support multiple active and passive recreation uses ;
❑ Serve a significant number of residents and visitors ;
❑ Expand the range of recreational opportunities available to all ages of Brewster residents and visitors ;
❑ Benefit other Brewster committees providing recreational resources to residents ;
❑ Promote the use of alternative corridors that provide safe and healthy non-motorized transportation
Form 11/10/2015 Community Preservation Committee Application 5
F. $"��w�u��� Town of Brewster Office of:
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o ' o Brewster, MA 02631 - 1898 Town Administrator
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November 13 , 2017
Community Preservation Committee
Project Description : Part Time Housing Coordinator
Chairman Paul Ruchinskas,
Please find attached the Job Description for the Part-Time Housing coordinator position as well as reports of the
projects and activities the coordinator has been involved in since her hiring . Community Preservation funding
for FY 19 would allow this critical housing work to continue . We have accomplished an enormous amount in the
short time that this position has been dedicated to housing efforts . As you can see from the application and the
reports, the Housing Coordinator is working on all of the criteria under the Community Housing Proposals
category . There is also now dedicated hours that the Public can come and meet with the Housing Coordinator to
discuss specific needs as well as the broader housing issues . Please find attached a letter of support from the
Brewster Housing Partnership . The creation of the position was one of the recommendations in the Brewster
Housing Production Plan which was recently approved by the State .
Please free to contact me should you have any further questions .
- -Sincerely, --
Donna J . Kalinick
Assistant Town Administrator
Town Administrator ' s Office
Town of Brewster
508 - 896 - 3701 X1130
www. brewster-ma . gov
Brewster, Massachusetts
Housing Coordinator Job Description
Statement of Duties : Employee is to perform responsible professional, technical, and
administrative work in providing support services for housing-related programs , projects and
activities ; all other related work as required . The Housing Coordinator is responsible for housing
related services assigned through the Town Planner for the Town of Brewster Housing
Partnership, the Community Preservation Committee and other boards and committees that have
affordable housing initiatives .
Supervision Required : Under general supervision of the Town Planner, and in accordance with
state and local laws and regulations . In coordination with the Town Planner the employee will
develop an annual work plan and complete the work in accordance with established departmental
policies and standards . The employee is familiar with the work routine and uses initiative in
carrying out recurring assignments independently with specific instruction, as needed . The
employee may supervise the work of various technical contractors .
Confidentiality . The work requires examining, analyzing and evaluating facts and
circumstances surrounding individual problems , situations, or transactions, and determining
actions to be taken within the limits of standard or accepted practices . Employee may have
access to some confidential information that is obtained during performance of essential
functions . Discretion regarding sensitive information is critical .
Judument : State and Regional housing guidelines include a large body of policies , practices ,
and precedents, which may be complex or conflicting, at times . Judgment is used in analyzing
specific situations to determine appropriate actions . Employee is expected to weigh efficiency
and relative priorities in conjunction with procedural concerns in decision making. Requires
understanding, interpreting and applying State and local regulations to ensure that department
operations are in compliance .
Work Environment : Employee performs work in a typical office setting with frequent
interruptions and no occupational risk to the employee .
Nature and Purpose of Relationships , Contacts are primarily with co -workers , the public, and
State and Regional agencies involving frequent explanation, discussion or interpretation of
affordable housing practices , procedures, regulations and guidelines . Other regular contacts are
with service recipients and employees of outside organizations such as vendors, banks and/or
developers/ contractors . More than ordinary courtesy, tact and diplomacy may be required to
resolve complaints . Employee will coordinate with Town Planner before furnishing news media
with information such as meeting agendas, project details or departmental procedures .
Accountabilitv : Consequences of errors, missed deadlines or poor judgment could result in
excessive cost, delay of service delivery or legal repercussions to the Town.
Essential Functions :
The essential functions or duties listed below are intended only as illustrations of the various
type of work that may be per formed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related, or a logical assignment to the
position.
Page I of 3
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Brewster, Massachusetts
Housing Coordinator Job Description
1 . Provides housing related support services for the Housing Partnership, Community
Preservation Committee (CPC) , and the Planning Board, as appropriate.
2 . Coordinates and assists in setting annual priorities for the implementation of the
Affordable Housing Production plan.
3 . Administers housing assistance programs such as the CPC Homeowner Buy-Down
Program and other town supported housing assistance projects .
4 . Maintains an inventory of the Town' s Subsidized Housing Inventory and monitors
compliance with affordability requirements .
5 . Identifies affordable housing opportunities such as maintaining a list of town owned
; identifying possible public private partnerships for housing ; and seeking
vacant parcels
available housing grant opportunities .
6 . With respect to any Town-initiated affordable housing projects , assists Planning
Department, CPC, and Housing Partnership in developing scope, schedule and terms of
requests for proposals (RFPs) and other project documents, coordinates review by other
town boards and departments, and public comment . Coordinates plan review with
technical experts and consulting engineers, as needed .
7 . Attends regular meetings of the Housing Partnership . Attend other Boards or Committee
meetings as needed. Prepares support materials as needed .
8 . Assists the Town Planner in preparing and/or reviewing proposed zoning bylaw
amendments and amendments to specific Board ' s rules and regulations .
9 . Assists in development and execution of housing-related public educational
programs/events .
10 . Responds to questions and requests for information from the public and other town
departments . Provides guidance and technical assistance as necessary .
11 . Keeps current with state and federal housing policy issues .
12 . Attends regional and professional development meetings as necessary .
13 . Performs similar or related work as required, directed or as situation dictates .
Page 2 of 3
Brewster, Massachusetts
Housing Coordinator Job Description
Recommended Minimum Oualitications :
Education and Exnerience : Position requires an Associate ' s degree in government, municipal
planning, business or related field, 1 - 3 years ' experience municipal management, housing,
planning, procurement or related field , or any equivalent combination of education, training and
experience which provides the required knowledge , skills and abilities to perform the essential
functions of the job .
Knowledee. Abilities and Skill
Knowledge : Comprehensive knowledge of the functions of municipal government, local bylaws,
rules and regulations . Good understanding of affordable housing issues . General understanding
of the interaction between local, state and federal government. General knowledge of
Massachusetts General Laws , especially as they apply to housing and zoning . Good working
knowledge of office practices and procedures, forms and equipment.
Ability : Ability to interact effectively and appropriately with the public and other town
personnel ; ability to complete multiple tasks in a timely, detailed and accurate manner . Has the
ability to work independently and to maintain sensitive, confidential information.
Skill : Proficient computer skills including word processing and spread sheet applications,
organizational skills, recordkeeping and clerical skills, oral and written communication and
presentation skills .
Phvsical and Mental Requirements
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the position 's essential functions.
Physical Skills : Work effort principally involves sitting to perform work tasks, with intermittent
periods of stooping, walking, and standing . There may also be some occasional lifting of objects
such as ledger books, photocopy and computer paper . Position requires basic motor skills for
activities such as : operating a personal computer and/or most other office equipment, typing
and/or word processing, filing, moving objects or sorting of papers . Employee is required to
routinely read documents and reports for understanding and analytical purposes .
This job description does not constitute an employment agreement between the employer and
employee . It is used as a guide for personnel actions and is subject to change by the employer as
the needs of the employer and requirements of the position change .
Compensation : $ 30- $40/hour (without benefits)
Hours : 19 hours/week
Page 3 of 3
Donna Kalinick
From : Jill Scalise
Sent. Monday, October 2, 2017 1 :48 PM
To. Ryan Bennett; Donna Kalinick
Subject. September Housing Coordinator Update
Dear Ryan and Donna ,
Below is my September update . It was a full month and I feel like I am learning a lot .
also wanted to let you know that I will be at a training tomorrow morning : Steps to Housing on the Cape & Islands . It' s
part of two trainings being run by the Cape & Islands Regional Network on Homelessness with a goal of improving access
to subsidized and affordable housing resources in the region .
Thanks for all of your guidance and support,
Jill
September Housing Coordinator Update
Building Relationships & Gathering Information :
• Had meetings with Mary Wagan (Yarmouth Affordable Housing/ CBDG Coordinator) and with Michelle
Jarusiewicz ( Provincetown Community Housing Specialist ) about housing programs and their experiences as
coordinators, included discussions on affordable housing trusts .
• Met with Denise Rego, Debra Johnson & Brenda Locke ( Brewster Council on Aging ) about the needs of Brewster
elders .
• Attended HOME Consortium and Harwich Housing Committee meetings with Donna Kalinick . Also met with John
Stewart ( Director, Harwich/Chatham HA ) & Art Bodin ( Harwich Housing Comm ) about Harwich Buy-down
program .
• Attended CHAPA ( Citizen ' s Housing and Planning Association ) Housing Day at the MA Statehouse and met with
legislative aides for Senator Cyr & Representative Peake .
Project : Buy-down Program
• Examining Brewster Buy- down Program intent and process : Met with CPC and with Housing Partnership
Committee for input .
• Explored buy-down style programs including Yarmouth , Harwich, Chatham , Provincetown, Wellfleet &
Barnstable County .
• Redesigning buy- down application
Project : Subsidized Housing Inventory (SHI )
• Continued compiling Excel spreadsheet of SHI . Created individual files for complete Belmont Park
Neighborhood and for sold Sachemus Trail units .
• Researching issue of concern with one SHI unit and followed up on 2 additional units of concern . Also working
with one affordable unit presently for sale
Project : Affordable Housing Trust
• Began research on Municipal Affordable Housing Trusts ( MART) . Created files with resources and information on
MAHTs .
1
Community Outreach & Response
• Began Open Office Hours September 18th, hours every Monday 14pm . Announcement on website . Met with
several Brewster residents .
• Fielded calls from Brewster residents with housing questions and from individuals and families in need of
housing .
• Held HAC' s White Rock Commons Lottery at Town Hall for two affordable deed restricted 3 bedroom homes .
Drew names, met applicants & developer . Both lottery winners were qualified as local preference .
• Visited Habitat for Humanity Blitz Build on Paul Hush Way . Home built in one week by HBRACC & dedicated on
September 23 rd ,
Jill Scalise
Housing Coordinator
Town of Brewster
2198 Main Street, Brewster, MA 02631
508-896-3701 ext . 1169
2
t
Brewster Housing Coordinator Update October 2017
Jill Scalise
Building Relationships & Gathering Information :
• Attended Cape Housing Institute weekly . Read CCC Housing Analysis .
• Local housing options & resident support : Attended two part training on Steps to Housing
sponsored by the Regional Network to Address Homelessness . Researching and gathering
applications for local affordable housing options . Met with director and had tour of Wells Court .
• Attended Brewster Housing Partnership Meeting, discussed Accessory Dwelling Units (ADU ) .
Project : Buy- down Program
• Redesigned buy- down application . In the process of examining buy-down program with Ryan
and Donna , concerns emerged about legality of process . Ryan consulted Shirin Everett, KPLaw .
Continue working to make sure program complies with CPA funding requirements .
Project : Subsidized Housing Inventory (SHI )
• Continued compiling Excel spreadsheet of SHI . Created individual files for Habitat James Burr
Road homes and additional units .
• Received and went through list of potential affordable housing units ( based on tax reductions )
from Town Treasurer/ Collector to help ascertain which properties are affordable .
• Worked with Town Assessor regarding questions around the correct tax rate valuation for SHI
homes, these are all stipulated in the individual deed riders . Also provided research on AMI .
• Continued research and outreach with issues of concern regarding 3 SHI units . DHCD shared
progress on one unit . Also working with one affordable unit presently for sale and had inquiry
from another SHI unit homeowner about potential resale process .
Project : Affordable Housing Trust
• Continued research on Municipal Affordable Housing Trusts ( MAHT) .
Community Outreach & Response
• Open office hours every Monday 1-4pm and meet with residents at other times upon request .
Also field calls from Brewster residents with housing questions or in need of housing assistance .
Had requests & follow- up meetings, phone or email contact with 16 people .
Miscellaneous
• CDBG Research . Brewster is a non - entitlement community . Possible eligibility for Community
Development Fund . This requires further information and possible outreach to CDP .
• Began exploring Affordable/ Accessory Dwelling Unit information .
• Meet and talk regularly with Ryan Bennett and Donna Kalanick who provide continual guidance
and direction . Their involvement and support has been critical for this housing work .
; ,i
V; wr� Brewster Mousing Partnership
04 °' ;L `'• � 2198 Main Street Office of;
3� •, Board of Selectmen
s Brewster, MA 026314 $98 Town Administrator
r � 46 Phone , (508) 896-3701
Fax , (508) 89&8089
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November 21 , 2017
Mr. Paul Ruchinskas
Chairman-Community Preservation Committee
Brewster Town Offices
2198 Main Street
Brewster, MA 02631
Re ; Town of Brewster Housing Coordinator Position
Chairman Ruchinskas,
Please accept this letter as confirmation of the Brewster Housing Partnership ' s (BHP) November
1511 vote in support of continued funding for the Housing Coordinator position for the Town of
Brewster.
The BHP supported the creation of the Housing Coordinator position as a key recommendation
put forward in the 2017 Housing Production Plan . In the view of the BHP, this position is an
essential component of the Town ' s efforts to make progress towards the initiatives outlined in
the Housing Production Plan .
In our view, significant progress has been made since the position was filled in July 2017 . This
positive momentum in areas such as community outreach, benchmarking and outreach with other
municipalities, the assessment of current housing inventory and challenges , collaboration with
local , regional and state level resources should continue to be pursued in fiscal 2019 through
continued funding of the Housing Coordinator position .
Further, the Town of Brewster Visioning Advisory Group has identified Housing as a key area of
concern within the community . The October 2017 Visioning Summary Paper captures the
current status, issues, opportunities, and goals for Housing in our community , We see the
Housing Coordinator as an integral component of advancing the issues and opportunities as
detailed by Visioning initiative as well as the Housing Production Plan .
Thank you to The Community Preservation Committee for your good work and support.
Sincerely,
W��Ao 520000
Stephen Seaver, Chairman
Brewster Housing Partnership
I �
Please describe your project, answering all of the following questions in the order presented. Applications
will be considered incomplete if all requested information is not provided. Include supporting materials
(maps , diagrams , photos , etc.) . Please number pages of application .
1 . Project Description : Describe the proposed project . Is this part of a larger project or an ongoing project?
As per the Brewster Housing Production Plan, Strategy 12 : Create a Housing Coordinator position.
Positioning Brewster to build its housing supply in the myriad of ways discussed in this plan requires
resources , including time and money . The Town has staff and volunteers dedicated to housing and many
partners who are committed to meeting housing needs and demand, but there needs to be a central ` point
person" with both the authority and resources to work on housing policy and housing strategies in Brewster .
Like other towns in Massachusetts that are trying to tackle complex housing policy concerns , Brewster
would benefit from having a professional on staff to coordinate affordable housing education and policy,
work with developers and neighborhoods , monitor affordable housing restrictions, and advise Town boards
about potential opportunities to increase the supply of affordable housing . Possibly such a position could be
funded full-time to serve a group of Cape Cod towns . Funding for this position is an allowable use of
Community Preservation Act (CPA) funds . This is part of an ongoing and larger project to implement the
Goals of the Brewster Housing Production plan.
2 . For Historic Preservation projects : Attach proof of listing on the State Register of Historic Places or a
letter from the Brewster Historic Commission indicating that the resource has been determined to be
significant in the history, archaeology, architecture, or culture of Brewster . Please note that rehabilitation
projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties .
NOT APPLICABLE
3 . CPA Goals/Criteria : Describe how this project accomplishes the goals and objectives of the CPA (refer to
the attached general and issue-specific criteria and identify which of these apply to the project) .
The Housing Coordinator is tasked with all of the goals under the CPC Community Housing criteria. The
Coordinator will contribute to the goal of achieving 10 percent affordable housings for example, she is
currently serving as the liaison for the Town to the new 40B project which will bring 29 units of mixed
affordable rentals to the Town' s Housing stock which will enable the Town to apply for Safe Harbor status
under 40B guidelines as we will have achieved . 5 % of our goal in a year . As the liaison, the Housing
Coordinator is tasked with working with abutters and the Town to ensure the housing provided is
harmonious in design and scale with the surrounding neighborhood. The Housing Coordinator is working on
a plan to make sure Fair Housing Marketing is being performed in all of our programs which promotes a
socioeconomic environment that encourages diversity. The Housing Coordinator has recently completed an
inventory of all of the Town ' s affordable stock and is using this information to ensure long-term
affordability of all units is preserved . The Housing Coordinator has recently begun research on Town- owned
sites that may be used for affordable development. The Housing Coordinator has reached out to surrounding
Towns who run programs which convert market rate to public subsidized units to see if Brewster can
duplicate these efforts . The Housing Coordinator is assisting in the establishment of a Brewster Municipal
ill help to create an appropriate mix of rental and ownership housing, give priority to
Housing Trust which w
local residents, town employees, employees of local businesses as allowed by law. Please see the attached
Job Description as well as two reports of ongoing work/projects that support both the CPC Community
Housing criteria and the General Criteria of boosting the vitality of the Town through the creation and
preservation of more housing stock which will also enhance the quality of life for Brewster residents . The
work of the Housing Coordinator will help to save affordable housing resources that would otherwise be
threatened . The Coordinator will help to serve a currently under-served Town population, residents needing
affordable housing . In the short time that the position has been filled, a positive cost/benefit relationship has
been achieved as having one person dedicated to housing has accomplished more than scattered staff
working on housing in the last few years has been able to accomplish which helps to preserve, enhance and
better utilize existing Town resources . The position is whole heartedly endorsed by the Brewster Housing
Partnership, the Administrative and Planning Offices and the Brewster public at large who voted to establish
this position at Town Meeting in May of 2017 .
4 . Community Benefits : What are the community benefits of the project? The most important community
benefit is that the public has a dedicated person they can contact for housing questions, needs and concerns .
The Housing Coordinator has public hours and is also working on a Community Housing forum for January .
Additionally after two visioning workshops which engage the public in community concerns and areas that
residents want the Town to focus their resources on, Housing came out as one of the key building blocks and
was also discussed across building blocks that the Town is to address in its ' long-term strategic planning
efforts .
5 . Community Support : What is the nature and level of support for this project? Include letters of support
and any petitions . As noted above, the creation of this position was supported and voted for by May
2017 Town meeting, the Board of Select Board, the Brewster Housing Partnership, the CPC and the
Finance Committee as well as the voters at Town Meeting. Additionally, the Brewster Housing
Production Plan which was accepted by both the Select Board and the Planning Board included a
recommendation to have a part-time Housing Coordinator. Furthermore, through two workshops of the
Brewster Visioning Process, allotting resources to Housing issues has come forward as one of the major
concerns and focuses of the residents of Brewster .
6 . Timeline : What is the schedule for project implementation, including a timeline for all milestones ? Please
identify any special timing considerations for the project' s implementation. If this is part of a larger project,
is it phased? What is the timeline for the entire project? The initial timeline was to have a coordinator in
place before July 1 , 2017, but due to the nature of advertising and the interview process, a candidate was not
in place until latex in July . Attached to this application are two progress reports of the work that has been
accomplished to date . The larger project is to implement all the goals and strategies recommended in the
Brewster Housing Plan which is good for five years .
7. Credentials : What are the qualifications and relevant experience of those undertaking the project? The
current coordinator was hired after interviewing 5 potential candidates for the position and conducting a
second round of interviews of two finalists . Since starting in July, Ms . Scalise has also attended the Cape
Housing Institute, MHP 40B training and several other seminars related to training . The job description with
corresponding qualifications is also attached .
8 . Budget/Need for Public Funds : What is the total budget (sources of funds and uses/expenses) for the
project and schedule for expenditure of CPA funds ? All sources of funds and expenses must be clearly
identified. Provide the basis for cost estimates whenever possible . (Note : CPA funds may not be used for
maintenance . ) The position was initially funded via Town meeting vote in May of 2017 . The
Coordinator was hired and began her work at the end of July 2017 . The position was hired for 19 hours a
week at $ 35 . 00 per hour with a COLA increase to be granted according to contract, July 1 , 2018 . The
requested amount is to cover the 19 hour position at the FY19 rate for the fiscal year . After a full year of
work and review, the Town will analyze whether the position should become permanent, incorporated
into the Town budget and/or increased to fall time with partial funding through CPA and partial funding
through the Town budget . The Town respectfully asks that theposition be funded through the CPA for
Fiscal 2019 to ensure that the critical work that has begun in housing continues . Financial support of a
part-time coordinator is in full compliance with CPC housing fund guidelines .
9 . Maintenance : If ongoing maintenance is required for your project, who will be responsible for maintenance
and how will it be funded? NOT APPLICABLE
10. Site Control : If the project involves acquisition of real property, provide evidence of site control (deed,
purchase and sale, option, etc . ) NOT APPLICABLE
Town of Brewster Office
Board of Selectmen
t +, ; 2198 Main Street Town Administrator
o
" 10a Brewster, MA 02631 - 1898
r of Phone : ( 508) 896 -3701
27P Fax : ( 508) 896-8089
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December 1 , 2017
Mr . Paul Ruchinskas, Chairman
Community Preservation Committee
Brewster Town Hall
2198 Main Street
Brewster, MA 02631
Paul :
Brewster is fortunate to have a Housing Coordinator, thanks to the foresight and support of the
Community Preservation Committee . The Housing Coordinator is the ` face ' of our efforts to
support the residents of Brewster living in affordable housing as well as those in search of
affordable housing.
I hope that the Community Preservation Committee will continue to financially support the vital
position of Brewster ' s Housing Coordinator .
Thank you for all that you do for the Town.
01dy 131 tgAam
Cindy Bingham, Vice-chair
Brewster Select Board
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