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Home My Public Portal AboutRec Dept ADA Improvements 1 11rcr ,+lil ,llli i(tttlll , s ? % Ewer'"trpf �e ' owl► al ;Bxp too 0i Ittee Cot y LIQ , G u 219$ M S0 et 5, ,Y �; Ito � Br�wsl�ry Mr�ssauseds' 0�6� 1; r li '� �g iR�VV�'11�R - z (508 8916-3.7Q Zt3. 11 �. 71i J��oAPdph� � ar"r VaXt. ,(L508 ) 896wII ? tylia bi !i "ilUF0�15t� APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted : 1 I I Z Name of Project Applicant : BV^ ie , W tS �`� .��P /� uvl -� Name of Co -Applicant(s) , if applicable : Name of Contact Person : �n , Contact Person ' s Mailing Address : 7 �7� N� i � � r � S ` � � ?, Contact Person ' s Daytime Phone Number : 1 �JU l �n Contact Person ' s email Address : l° Y� P- �-�- P 5� �-✓ �� ` � � Proposed Project Name : � � �YY� {P � Y �...Yv za 's , II MEN Project Address (or assessor' s parcel ID) : T�y 4 .mtko S Nr&-, i . T17WV1 'V4zk,.-U � G &� �"ti Project Synopsis : n� C� CC Category : ❑ Open Space ❑ Historic Preservation MRecreation ❑ Community Housing CPA funding requested $ 50 V " `6k% K Total Cost of Proposed P.roj ect $ k (5`C) It) 010 PROJECT DESCRIPTION Form 1111012015 Community Preservation Committee Application 3 CPA Grant ADA Improvements to Town Athletic Fields Project Description This grant would fund ADA improvements to the Town ' s athletic fields located at Freemans Way, Town Hall and Gage ' s Field behind the Fire Station . Coordinated by the All Citizens Access Committee and the Recreation Department, in August 2012 a representative from the Massachusetts Office on Disability visited Brewster to provide guidance on improvements for the athletic fields . See Appendix A Listed below are the following improvements this grant will allow the Town to complete . Freemans Wav — 90 ft Diamond Establish handicap parking spots at the top of the field in the main parking area. Create viewing area Create walkway from parking spots to viewing area Create walkway from establish lower parking spots to the third base dugout area. Freeman Wav — 2 SO ft Diamonds Establish handicap parking spots at the top of the field in the main parking area . Create viewing area adjacent to the Concession Stand. Create walkway from parking spots to viewing area Freemans Wav — Soccer field Establish handicap parking spots at the top of the field in the main parking area. Create viewing area Create walkway from parking spots to viewing area Town .Full Fields Establish handicap parking spots near the field closest to the town hall building Create walkway from parking spots to benches/viewing area (at minimum to 1 field) Re-establish viewing area Purchase/build new benches for all three fields . Gage 's Field Establish handicap parking spots . Create viewing area Create walkway from parking spots to viewing area Ensure bleachers are accessible . Historic Preservation N/A 1 CPA Goals/Criteria This project meets the CPC Goals of enhancing the quality of life for Brewster residents , serving a currently under-served population, better utilizing existing Town resources and has received endorsement by other Town committees such as the Brewster Select Board and the All Citizens Access Committee . Community Benefits The importance of making ADA improvements to Town facilities cannot be stressed enough. It is well documented that the population of Brewster and the Cape in general is aging. Brewster is now the second oldest community on the Cape . However, this population is still very much involved in recreation and visiting Town athletic fields . Many children are now being raised by their grandparents and are regularly attending their grandchild ' s activities . The improvements that would be made to facilities with the assistance of this grant would allow the Town' s population with mobility concerns to remain active in our community. Community Support Please see Appendix B Brewster Select Board Denise Rego , Council on Aging Director Timeline May 2018 , Special Town Meeting — Award Financials . May 2018 , Complete Engineered Plans for the project June/July 2018 , Complete Bid Process for the project Sept/Oct 2018 , Complete project Credentials Ellen Bearse, Recreation Director Patrick Ellis , DPW Supt. James Jones , DPW Foreman Jeffrey Dougan, Asst Dir for Comm . Services, Mass Office on Disability Claire Gradone, All Citizens Access Comm Chair Budget Based on estimates of the scope of the project and materials , the project, including engineering, would be an $ 150 , 000 , The Recreation Department has applied for a State MOD grant for $ 100, 000 . Grant announcements for this grant are made in January 2018 . Maintenance Maintenance of the improvements will be handled by the Recreation Department and Department of Public Works . Improvements are designed for minimum maintenance . Site Control N/A 2 Appendix A t Massachusetts Office an Disability One Ashburton Place, Room 1306 Boston, MA 02108 817-727-7440 vWoe & T1Y 000.322.2020 voloe & TrY naval L. Patrick, Governor 017-727-0000 FAX 71mothy P. Murray, U, Governor Web: ht1w1Avww.mms aov/mod Myra Berlotf, Dtreotor JeKDougan@Masamalt, slata.maua August 29, 2012 Maureen Steinmann Chairperson All Citizens Access Committee 4 Dalsy Lane Brewster, MA 02631 Dear Maureen , This report Is a follow up to the site visit conducted on August 27, 2012 of the Freemans Way Recreation Fields located In Brewster, The purpose of the survey was to assist the All Citizens Access Committee and the Town Recreation Department In evaluating potential barriers for persons with disabilities either visiting or using the fields, This was done In two parts, The survey looked at programmatic access for the programs offered at these fields and other fields throughout Brewster as well as the visitors coming to watch the activities at these specific fields. Since no work has been done recently, with the exception of the concession stand, the survey looked at ( the new obligations under the 2010 ADA Standards for Accessible Design for potential barriers, Present for the survey were; Maureen and Robert Steinmann — All Citizens Access Committee, Ellen OJala Recreation Director, Denise Rego — Director of the Council on Aging, and Jeffrey Dougan, Assistant Director for Community Services, Massachusetts Office on Disability, I have attached a report outlining my findings , It Is my understanding that no work is planned at the current time and this survey was to be used to evaluate remedies to be incorporated In a capital pian, so I have been somewhat general In my findings . As the work Is planned and progresses, please feel free to contact me for more detailed and specific requirements . If there are any questions regarding the report, please feel free to contact me at the above number. Sincerely, Jeffrey L, Dougan Assistant Director for Community Services 3 Massachusetts Office on Disability One Ashburton Place, Room 1305 Boston, MA 02100 n Oewt L. PeAkk Gwww q47-727.7440v01094 TTY TImohy P. Murray, td, owamot 000-322-2020 Woo d Try Myra aaAolr, Dltanlor' 017-727,09" FAX Ws.r: f3ltekhww mess aav7mpt I It It Jartttau9angMessmeLstalema.us ' Bine' ester . Fre:enans Way Fields Access]1* Survey Con muted bIYthe , M Ssachu 'setts , Offi a ori Disability It August .27, `2012 Prepared by file M1inssncht+setts Oiifce nn Disnbilify It 4 Page 12 3. Programmatic Access to the player seating locations. During the survey, we discussed the various activities offered at these fields. There are three baseball fields and one soccer field provided at this park. None of the fields offer an accessible route or accessible features at the player seating areas. This proves difficult to remedy without mayor alterations due to topography of the land leading to very steep Inclines and declines to the actual flelds (See pictures below). However, I was told that there are other baseball fields throughout the town that would offer accessible routes and accessible features at the player seating areas, My Suggestions; a) The town creates, if not already In place, a procedure for the reserving or the swapping of the accessible fields for participants needing the accessible features. Typically, this would be announced or advertised on promotional and reservation materials as well as the website. b) Ensure that the accessible flolds are truly accessible with regards to the accessible route to the player seating areas and the actual features provided at the player seating locations. The checklist that I handed out discusses what this truly means. PAP 4N 0 fill �7 Prepared by the. h1assacbeseHe Office on Disnbllity If 5 t Page 13 2. The Spectator Seating: The current layout uses the surrounding lawn for the seating locations. During the survey, we discussed potential locations for wheelchair accessible seating, potential accessible routes to those locations and potential locations for accessible parking spaces to serve each field. I have looked at each field individually. a. The baseball field, located on the left hand side of the road, when facing the soccer fields: This location was Ideal for creating 2 designated accessible parking spaces for multiple reasons. 1. The terrain is level at this location. 2. People can, from inside the vehicle, see about 95% of the field. i 3. The proposed seating location (see below) Is closest to this area . I e A. There is an accessible portable bathroom facility located at that location, This side of the field is ideal for creating the accessible route and the accessible seating locations. ;y a;? ;.: • 5:.;,. 1, The slope of the land is slight and offers the most practical option for 95k°T;:i}viS.L<;:is•u- . q ;y% '` E creating the accessible mute to a new seating location. 2. The seating location would be provided on the flat surface and would l'F ;Fd 3' p,, is offer an unobstructed viaw of the entire field. I The seating location and accessible route would need to be a hard packed surface. 'ji .. rt (Continued on Next Page), Prepared by ifu• Massachuseos Office an insobiiily i 6 { Page 14 yi This area was looked at as an alternative location for accessible seating locations . Due to the steep topography and an obstructed view of the field, the option above seemed more feasible, Ws L b, The 2 baseball fields, located on the right hand side of the road, when facing the soccer fields: !I 1 The layout of the 2 fields provides an opportunity for one accessible route to serve both fields. i, The accessible parking spaces could be provided at the base of this Incline, 2. The Incline may exceed 5%, due to the elevation change, and a variance r1 ,ly from the MAAB may need to be sought, depending on what can be created. �+ 3. The single path would branch off to the separate seating locations for the 2 fields and the concession stand. P Vvtrs This location seemed to be the most easily converted to become the accessible seating location. It offers a raised area for someone to see the entire field and is close to the concession n sto stand, ns an . (Continued on Next Page) iX'I( Prepamd Ay the Mossachmells Onirt on D1401111y 7 t Page 15 t '`r� F t , ' j• The concession stand,' Is accessible. However, the route of travel to It is not, With the creatton ^ i' of the accessible routes to the 2 fields at this location, this would resolve that concern• , I Pt tT 9 ' This location seemed the most easily converted to become the accessible seating location, It offers a raised area for someone to see the entire field and Is close to the concession stand. F •- 444 F ��~ �• , p�'Jeil, Y1 •�� PreparaA by the tinssncirasetiK Omcc on pisnbility 4 rage � 6 c. The soccer fields: 'rti'% dC.:,�.l�i�f';. D ' ",.S'-"- : kh.+rJ The soccer field Is recessed, however, the land around It is level. The route from the parking to a newly created accessible seating location can easily be created as there Is little Incline to deal with, tr &a, . 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' �% Brewster --^ dw Council on Aging w " 0 1573 Main Street y BREWSTER BICENTENNIAL Y' = Y , Brewster' MA 02531 - 1898 T (508) 895-2737 Q �`"�Jllj�r�fl/lilt(Illli�lt��\\\�t`i1�00 + F (508) 895-7587 Q drego@brewster-ma. gov November 20 , 2017 To Whom It May Concern : I am writing this letter as support from the Brewster Council on Aging Department. The Brewster Recreation Department is applying for CPC Grant funding for the ithin the Town of Brewster . Not only do these ADA improvements w improvements help the children participating on the Town fields , but citizens of all ages . We need to commit to the Age-Friendly Community movement, which is a community that is safe and secure, has affordable and appropriate housing and transportation options , and offers supportive community features and services to enhance personal independence and foster engagement in the community ' s civic, economic and social life . Please consider the Recreation Department ' s request for ADA improvements within the Town of Brewster. Sincerely, Denise Rego Brewster CGA Director 12 Brewster Community Preservation Committee Brewster Town Hall 2198 Main Street Brewster, Ma . 02631 Dear Ladies and Gentlemen : This letter is in support of the requested funding from the Brewster Community Preservation Committee by the Brewster Recreation Department to create accessible viewing areas at the Brewster Community fields . The Brewster All Citizen ' s Access Committee appreciates that accessible viewing platforms and pathways will be available at the Town Youth Athletic Fields . The completion of this project will allow Grandparents and others with mobility issues to more easily attend youth sporting events . The Brewster All Citizen ' s Access Committee fully supports the concept that all Town facilities should be accessible to all citizens . This is a multi -generational project that will benefit will benefit the entire community . The Brewster ACAC is in full support of this endeavor by the Recreation Department . Sincerely . Claire Gradone Brewster All Citizens Access Committee, Chair a LO (C) O O Nt O M LO rh t� W o w W �- (p lf) LO O Ln O OM M N W O O M N W Nt 0 ti O O M m d' O M o 0 O c\' M W t� Lo N r- ti N W d' (D (U ca C6 QL O M 0 (D M O O D O O O O N C M N O Nt C'7 O O (A M NF Ln O O W V (O M O N O O O M 1� 1` O M 1� �j 'd W Vim' ' OD N N N M U)U O CO r M Nt V LO d C) MOOOOOOOO M ti "t CO (D (f C ti c O (NO O O t` Nt (D ti O N c- tD M (O (D N M 1 M t` oCn CO N C'7 N - i W NI x 0 0 0 0 0 Co 0 0 0 0 0 0 0 0 y 0 0 0 0 0 0 0 0 0 0 0 0 0 o co 0 0 0 0 0 0 0 0 0 0 6 6 U N 1� (n Co 0 0 0 0 0 0 0 0 0 Nt p W LQ Nt (t) W co W O co (0 Cf) ti N Q (LO f) L j r r �- (D M CD C .m O L ti c M � U � Q a� c LM a W :a ca N G o Q� C C W (U N ` t6 � O C 7 C L y O O O (n a) aoi m 0) L E o .c ti E U '> 0 w m E N ~ m LL d O (n } m o U N N N N O 02' ^ N to (� (6 O C m (U D' 0-' 0-' N U N d N N N N m N C U U U (0 �! E @ (6 N cm U cG (6 U N Q ,a .Q > U z � a iU) 0� a� C Q � •F+ V m rn rn rn rn m m rn rn m rn m rn W m m rn rn m m m m m m rn m m O O O o 0 0 0 0 0 0 0 0 0 o Q O O o 0 0 0 0 0 0 0 0 0 0 0 N CV �tN�N��((,. CV 1� 1� I I� I h (V N N O N qqt N N M 1h o ti h h � N (U CO LO m W IU Cn Cn LO LO (n LO W) O C a) O O O O 0 0 0 0 0 0 0 C7 O Sc E .fid O co O Nt 0 0 0 0 0 0 0 0 0 (1 N N N 'd' Nt V' Tot d' Nt Nf � r N (C) LO to m W 0 w � Ln Ln LO (n U) (yam) U) Il N CD 0 0 0 0 0 0 0 0 0 0 0 0 _ A M M M M M M M M M M M M M � (D (D W (0 (D (D (0 (D (D (D W (D (o L 30000000000000 Z O o 0 0 0 0 0 0 0 0 0 0 0 d d Co co W (O 0 0 (D CD w (0 CO 0 CD t\ E o> rn a) 0 0 a) a) m m rn rn o) rn `- rn rn rn rn rn rn rn rn rn rn rn rn rn LL o rn rn rn rn rn rn rn rn rn rn rn rn rn d al V o o o 0 o o 0 o o o 0 o o �1 Q o o o 0 o 0 0 o o o o o o a OpEWg TOWN OF BREWSTER OFFICE OF O� o� 1301 �� 2298 MAIN STREET RECREATION COMMISSION s •�"s BREWSTER, MA 02631 °r PHONE : (508) 896 -9430 FAx: (508) 896-9430 BREWREC ( T0WN . BREWSTER.MA.US Recreation Department - Fiscal Year 2018 Recreation Department Operating Budget Temp/Seasonal/Lifeguard This line item will supplement our temporary/seasonal employees . The amount requested will represent Summer Rec staff, Lifeguards, Swim Instructors and Swim director . Please see breakdown below . Temporary/Seasonal / Lifeguard Wages - FY 18 1 . Playground Program No . of No . of Waqes/ Hours/ Individual Total Positions Positions Weeks Hour Week Weeklv Waqes Wanes Director 1 7 . 5 $ 18 . 00 22 $396 $2 , 970 Asst, Director 1 7 . 5 $ 14 . 00 22 $ 308 $2 , 310 Head Counselors 8 7 . 5 $ 13 . 00 168 $2 , 184 $ 16 , 380 Jr Counselors 5 7 . 5 $ 11 . 00 63 $693 $5 , 198 Counselors 8 7 . 5 $ 12 . 00 168 $2 , 016 $ 153120 Playground Program Total : I $41 , 978 2. Lifeguard Program No . of No . of Waqes/ Hours/ Individual Total Positions Positions Weeks Hour Week Weekly Waqes Wages Head Lifeguard 1 9 $ 15 . 00 40 $600 $5 , 400 Lifeguard 1 9 $ 13 . 00 40 $520 $4 , 680 Lifeguard 1 8 $ 12 . 00 20 $240 $ 1 , 920 Lifeguard Total : I $ 12, 000 3. Swimming Program No . of No . of Waqes/ Hours/ Individual Total Positions Positions Weeks Hour Week Weekly Waqes Wages Instructors 2 6 $ 12 . 00 50 $600 $3 , 600 Swimming Program Total : I $ 3 , 600 Overall Totals $ 573578 WWW.TOWN.BREWSTER. MA.US Facility Maintenance This line item helps to support basic maintenance on the office, fields , buildings (sheds/garages) , and recreational facilities around the town . Locations include the Ree Dept Office at the Eddy Elementary School , Freemans Way Recreational Fields , Town Hall Fields , Gage ' s Field, Jean Finch Skate Park, Brewster Tennis Courts , Long Pond Beach, and Upper Mill Pond . Meetings/Conference With this line item , our department pays for membership dues and conference fees for professional associations , such as Mass Parks and Recreation Assoc . In - State Travel This line item covers in-state staff mileage reimbursement. Playground This line item supplements costs of the summer playground program " Summer Rec", such as program supplies , staff uniforms , etc . (2010 : staff of 15 , 2011 : staff of 18 , 2012 : Staff of 20 , 2012 : staff of 20 , 2013 : staff of 21 , 2014 staff of 22, 2015 staff of 22 , 2016 : staff of 23 ) (Participants : 2009 : 152 ) 2010 : 158 , 2011 : 177 , 2012 : 217 , 2013 : 260 , 2014 : 269 , 2015 : 268 , 2016 : 250) Office Supplies This budget covers office supplies needed for the daily operations of the Recreation Office . Youth Sports This line item supplements costs of the department ' s soccer, basketball and softball/baseball programs (ages 3 — 12) . We have costs of field maintenance (paint, goals , etc) , uniforms, soccer balls , basketballs , baseballs , referees , gym supervision, etc . Boat Maintenance This line item supports the costs of maintaining our fleet of sail boats and motor boat (utilized by our summer sailing program) . We cover the cost of parts and scheduled repairs . Seasonal Certifications This line item covers the costs of making sure our staff is current on certifications such as first aid and CPR, lifeguard certifications and Water Safety Instructor certifications . Advertising This line item supplements our cost to produce brochures , run advertisements , etc . Brewster Recreation Programs and Events January 2016 — December 2016 Below, please find a description of our events and programs this year, including the number of participants . These programs are funded by both the Operating Budget line items and the Recreation Department ' s Revolving Fund . Our Revolving Fund supports approximately 60 % of our department ' s payroll , office functions and programs . Senior Striders : 10 Tennis , spring : 47 Tennis , youth summer : 129 Skippers : 26 Spring soccer : 68 Tennis , summer adult : 10 Basketball , ages 5 - 6 : 40 Softball , grades 3 - 6 : 30 Stand Up Paddleboard : 32 Basketball , ages 74 : 36 Farm league baseball : 31 Golf, summer : 10 Basketball , grades 3 - 6 : 79 Archery, spring : 10 Golf, fall : 10 Basketball , ages 3 -4 : 15 Archery, summer : 30 Soccer : summer : 8 Futsal : 35 Archery, fall : 10 Movie Night Floor Hockey : 12 T-Ball : 90 Breakfast with Santa : 250 Skyzone field trip : 35 Mens Basketball , pick up Soccer, grades 3 - 6 : 88 Dodgeball : 13 Whitecaps baseball : 57 Soccer, ages 34 : 146 Beach Yoga : 300+ Sciensational : 9 Field Hockey : 18 Games Group : 13 Summer Rec : 250 Flag Football : 20 Bloom Run : 209 Youth Leader : 54 Tennis , fall adult : 8 Senior Tennis : 62 Hoop Fitness : drop in Tennis , fall youth : 29 Tennis , adult : 21 Sailing : 157 Running Club : 17 Recreation Department Revolving Budget Summary The Brewster Recreation Revolving Account allows us to raise revenue through fees and charges for a specific purpose and to use the revenue without the necessity of a town meeting appropriation to support the services necessary to run the department. A full time salary employee (with benefits) , contracted instructors , seasonal staff wages, program coordinator wages and private facility usage fees are funded through this account, which are all crucial to the success of the Recreation Department . Without these items the department would not be able to provide such diverse programs to the community . The local business network the department has established provides an economic impact within the community amounting to thousands of dollars in consumer spending . Finally, the Department is able to employ 30 young adults during the summer programs , providing jobs to the local community . These positions provide stable work environments and financial support to families with costs of supporting children. Revolving Account Revenue/Expenses FY 13 FY 14 FY 15 FY 16 FY 17 (To Date) jLineItem Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses Youth Sports $ 16,475 $ (41510) $ 17,838 $ ( 11781) $ 18,407 $ ( 11977) $ 17,313 $ (901) $ 7,341 $ ( 766) 1 Asst. Programs $ 32, 941 $ (20, 005 ) $ 39,463 $ ( 32, 625 ) $ 23, 666 $ ( 20, 659 ) $ 25,736 $ ( 13,322) $ 51029 $ ( 71459 ) 1 ISummerPrograms $ 96, 312 $ ( 19, 283) $ 103,415 $ ( 26,081) $ 92, 787 $ ( 30, 690) $ 92,802 $ ( 43, 612) $ 24,347 $ ( 21, 606) Field Rental/Maint $ 4, 045 $ ( 1, 332 ) $ 5,015 $ 67 $ 51380 $ 61206 $ (61280) $ 340 $ ( 71121) Special Events $ 11646 $ (31537) $ 21270 $ (41108) $ 489 $ ( 11879) $ 11420 $ ( 11612) $ 127 $ ( 11246) Asst. Dir. ( Wages/Benefits ) $ 44, 846 $ (44, 846) $ 46, 533 $ (52, 730) $ 57, 669 $ ( 57, 667 ) $ 60, 823 $ ( 63, 721) $ 63, 971 $ ( 37, 128) Wages ( Misc PT/Seasonal ) $ ( 26,467 ) $ ( 28, 911) $ ( 20, 908) $ ( 25, 984) $ ( 181732) Office Misc $ (91539 ) $ (8, 433 ) $ ( 2) 826) $ (31194) $ ( 2,466) 1 Credit Card $ ( 1) 447 ) $ ( 21836) $ ( 21557 ) $ ( 21800) $ ( 687 ) 1 Budget Encumbered $ 47, 816 $ 66, 217 $ 651542 $ 63, 945 $ 42,840 Totals $ 244, 081 $ ( 130,966) $ 280,751 $ ( 157,438) $ 263, 940 $ ( 139, 163 ) $ 268, 245 $ ( 161,426) $ 143,995 $ ( 97, 211) 1 Department Expenses Comparing Operating Account and Revolving Account . Operating and Revolving Budget Comparison FY 13 FY 14 FY 15 FY 16 ' Operating Payroll Expenses $ 98, 023 $ 102 , 164 $ 109, 010 $ 114, 463 General Expenses $ 17, 450 $ 17, 750 $ 12, 625 $ 12, 925 Subtotal $ 115 ,473 $ 119, 914 $ 121, 635 $ 127, 388 Revolving Payroll Expenses $ 71, 313 $ 81, 641 $ 78, 575 $ 89, 705 General Expenses $ 59, 653 $ 75, 797 $ 60, 587 $ 71, 721 Subtotal $ 130, 966 $ 157, 438 $ 139 , 162 $ 161, 426 Total Budget Expenses $ 246, 439 $ 277, 352 $ 260, 797 $ 288 , 814 of Budget funded by Revolving Account 53 % 57 % 53 % 56%