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APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING
Date Application Submitted :
Name of Project Applicant : 6%y4 w S `rt ✓ 1 C 1r-P /,b o/A
Name of Co -Applicant(s) , if applicable :
Name of Contact Person : 4A/k Mal
Contact Person ' s Mailing Address : 2?�'I J v al !A S+ , �1�� . UUS � � V � �i� � Z 31
Contact Person ' s Daytime Phone Number : b ' � to 94W0
Contact Person ' s email Address : �12 e 6) -v^ z CL- ov/ p, vo F� Y "
Proposed Project Name : �Q V"AN Cl f � V G � � t �'S P,t Y�c� I'vC ,S U yT�(
Project Address (or assessor ' s parcel ID) : ?�8L4 V\.. -Y vo( usS C>� , Rvtmmw 54-ev
Project Synopsis :
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Category : ❑ Open Space ❑ Historic Preservation CS' Recreation ❑ Community Housing
CPA funding requested $ �j5 , C �J 0 Total Cost of Proposed Project $ �5 � D 0
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Form 11/13/2017 Community Preservation Committee Application 3
Historic Preservation
N/A
CPA Goals/Criteria
This project meets the CPC Goals by serving a significant number of residents and visitors of all
ages . The Recreation Department facilitates programming from April to November, for ages 3 —
87 . By investing in the structural asset of these courts, it keeps our community active and
connected to one another .
Community Benefits
These four adult courts represent the only public tennis courts in the Town of Brewster. Having
them in the best condition possible allows access to recreation for the entire community with a
low cost to play. The courts also represent a community meeting place . Three days a week, April
— October, the Senior Tennis group meets to play and spend time together. All efforts to keep the
courts in a safe, attractive condition should be made .
Community Support
Senior Tennis Letter, Appendix A
Timeline
The scheduled work would be completed in the early fall 2018 . It has to be done during a time
that the weather is at least 60 degrees and would limit the interruptions to the scheduled tennis
programming .
Credentials
Ellen Bearse, Recreation Director
Eric Loftus , Cape & Island Track and Tennis
Budget
We are requesting $ 35 , 000 , which includes a contingency, to cover the cost of the project. Please
see attached quotes , Appendix B .
Maintenance
Maintenance of the improvements will be handled by the Recreation Department and
Department of Public Works . Improvements are designed for minimum maintenance .
Site Control
N/A
2
Appendix A
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CPA Grant
Tennis Court Repairs and Resurfacing
Project Description
The objective of this project will cover repairs to the adult and youth courts and the resurfacing
of the adult courts at the Brewster Community Tennis Courts facility.
Tennis Court Repairs & Resurfacing Scope of Work
• Repair damaged areas caused by picnic table legs
• Repair cracks in the asphalt
• Repair scratches in surface caused by gates
• Resurface the court face of the four adult courts using a 3 coat process
• Touch up playing lines as necessary
These repairs and resurfacing will make the court surface safe to play and will add to the overall
life of the facility .
Below are examples of repairs that will be addressed :
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Appendix B
C&I Track and Tennis
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F;3y: ', Fill' areas whamgate &Aggtag on bond . „ .
4 Fillhaue crala with silUcune,( , t?ne foot.crackscilnzls f, anii 2 gaming qf#
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5 Tou& up all tepa t with Fnrhfiea P'ltdpa%*
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Nashua NH 03060) 5245 Hingham MA;01043 East Prdndente 8(02914
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(603) s98�9200 ' " (76,1) 7496800 + Fax"(Ztit) 7491780 (401 j 6 JIM76
www newanolandseaicgahng com .
U q Ellen Beorsei ; .! I ?WOr*jE (5.08) 896 9.430 Qctober 23 2017
o N FA,�` (508) 4896 - 8089
Brewster Town of Recreation. Dept 8 O
T ' 2298 Main St . 384 tinder pass Rd (AduitTennis Courts)
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PRQ 7FGT 4 bituminous cpelcrete ail weather Tennis Colts
` li SCQPE 3� (iltear fee#:":0,500 square yorcfs " i
CCjLQR Roy4l Nlue Tnbound pnrikfre¢n Fon OArdund
BOUNCE Medium $iow '
APP4TCATtCiN Furnish oil Tabor, material andequipment to repair structural and eandom trc
using The R teway Crack Repulrt in bitutiiinous cor triete surface ondOpply a
three 3 cant Acr Ile Surface 5 ste as outlined below
1 . emove vegetation; if d from the trgcks arjd thoro►,ghly c(eurl the cracks with the tine df '
brooms and air pressure
2 `Install a base in the crocks where needed
3 :Fill all cracks with a e060I Ite4binder or concrete depending Qn .the wid#hof the cracks
4 ,.1 nstall the . . : r membrane la ergsI 4y Cr¢ck Repair System over :fi �led tracks per
manufacturer I speei f icattans - , :r
5, Sweep and air clean area to ,be sUrfgded
6 '; ,: Apply two (2) conts.I Lafiexlte textured surface at a rate of opproxiingtely ,05 galfonlSY per coat
7 Apply one (1) adat of i a#e7tttefrnish apphed at rate of approxlmately 45, gdllon/SY,
i 8 :: Layout ►bask and stripe playtFlg lines 'wi#h n paintbrush uging lOd'/o'atryiic text4hed litre paint; ,
can up general wort. area
9 : ' , Remove masking tape and tl . . i
NOTE ' �h '. � !
i Minor ct aals will nat `be covered yvith ,the RlteWajr ,�ys#e bit} Wt1( be filed wifh acry�+l(c
2 ,Cracks m rea anf after a' eriod o Ime
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3 This quote Is good for 3� daysr -
The prevaii(ng tv4ge will be paidf ;; i.
5 Price does nqt include minimtring any low arias:
6 Prlc+e includes m(nlm(z(ttg depressions estused by picnic tgb(e
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TERMS- 30°/n DEPgSIT REQUIRED, BALANCE DUE UPON COMpIi Tipty 29,7 20:00
Authorized F
ttt4TE Please $rgri white copy and retO0 with deposlt tQ Hingham,, MA $ignatura ,
Submit Impexempt cdrtificate ii applicable
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: ACC8Qlc7t10E (jf PI t)�IT58I The above prices apecifjcagoris and coifdltians ate iabsfactnry and ate hereby accepted
Vou ate;�uthpnted to do the yvodc a3 specl(ied PdYmgnt Hili be made aS auulrted aboYe
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November 29 , 2017
Community Preservation Committee
Brewster Town Hall
Brewster, Mass. 02631
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Dear Committee Members :
I write to support the request of Ellen Bearse, of the Brewster Recreation
Commission, for a grant to repair and resurface the town tennis courts on Underpass
Road .
For over ten years, I have participated in the Senior Tennis Program of the Rec .
Department . Originally, we played in courts behind the old fire house and about eight
years ago we moved to the new courts . The senior tennis program is a very popular
offering of the Recreation Commission and includes over fifty-five people registered in
2017 . Thep rogram not only provides a recreational outlet, but perhaps more
importantly, it has enabled a deep sense of fellowship , support and sharing among its
members .
Although , the Seniors are not the only ones using the courts , we do pay attention to
their condition. Pits and some cracks are developing on the court surfaces and should be
repaired before they get worse . It would be a shame to allow such a wonderful resource
in the town to deteriorate . Consequently, I hope the Preservation Committee can and
will approve the request of Ellen Bearse .
je ly, j
he Rev, John Martiner
80 Fiddlers Lane
Brewster, Ma. 02631
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OaEw;, TOWN OF BREWSTER OFFICE OF
O� o� Its �� 2298 MAIN STREET RECREATION COMMISSION
s •c BREWSTER, MA 02631
°- a PHONE: (508) 896-9430
FAx: (508) 896-9430
tFPYo" It
BREWREC@TOWN. BREWSTER. MA.US
Recreation Department - Fiscal Year 2018
Recreation Department Operating Budget
Temp/Seasonal/Lifeguard
This line item will supplement our temporary/seasonal employees , The amount requested will represent
Summer Rec staff, Lifeguards , Swim Instructors and Swim director , Please see breakdown below ,
Temporary/ Seasonal / Lifeguard Wages - FY 18
1 . Playground Program
No . of No . of Wages/ Hours/ Individual Total
Positions Positions Weeks Hour Week Weeklv Waqes Wages
Director 1 7 . 5 $ 18 . 00 22 $396 $2 , 970
Asst. Director 1 7 . 5 $ 14 . 00 22 $308 $2 , 310
Head
Counselors 8 7 . 5 $ 13 . 00 168 $2 , 184 $ 16 , 380
Jr Counselors 5 7 . 5 $ 11 . 00 63 $693 $5 , 198
Counselors 8 7 . 5 $ 12 . 00 168 $2 , 016 $ 155120
Playground Program Total : $41 , 978
2. Lifeguard Program
No . of No . of Waqes/ Hours / Individual Total
Positions Positions Weeks Hour Week Weekly Waqes Wages
Head Lifeguard 1 9 $ 15 . 00 40 $600 $5 , 400
Lifeguard 1 9 $ 13 . 00 40 $520 $4 , 680
Lifeguard 1 8 $ 12 . 00 20 $240 $ 1 , 920
Lifeguard Total : I $ 12, 000
3. Swimming Program
No . of No . of Waqes/ Hours/ Individual Total
Positions Positions Weeks Hour Week Weeklv Waqes Wages
Instructors 2 6 $ 12 . 00 50 $600 $33600
Swimming Program Total : I $ 3 , 600
Overall
Totals $ 57 , 578
WWW. TOWN.BREWSTER .MA.US
Facility Maintenance
This line item helps to support basic maintenance on the office, fields , buildings (sheds/garages) , and
recreational facilities around the town . Locations include the Ree Dept Office at the Eddy Elementary
School , Freemans Way Recreational Fields , Town Hall Fields , Gage ' s Field , Jean Finch Skate Park,
Brewster Tennis Courts , Long Pond Beach, and Upper Mill Pond .
Meetings/Conference
With this line item, our department pays for membership dues and conference fees for professional
associations , such as Mass Parks and Recreation Assoc .
In-State Travel
This line item covers mmstate staff mileage reimbursement.
Playground
This line item supplements costs of the summer playground program " Summer Rec", such as program
supplies , staff uniforms , etc . (2010 : staff of 15 , 2011 : staff of 18 , 2012 : Staff of 20 , 2012 : staff of 20 , 2013 :
staff of 21 , 2014 staff of 22 , 2015 staff of 22, 2016 : staff of 23 ) (Participants : 2009 : 152, 2010 : 158 , 2011 :
177 , 2012 : 217 , 2013 : 260 , 2014 : 269 , 2015 : 268 , 2016 : 250)
Office Supplies
This budget covers office supplies needed for the daily operations of the Recreation Office .
Youth Sports
This line item supplements costs of the department ' s soccer, basketball and softball/baseball programs (ages
3 — 12) . We have costs of field maintenance (paint, goals , etc) , uniforms , soccer balls, basketballs , baseballs ,
referees , gym supervision, etc .
Boat Maintenance
This line item supports the costs of maintaining our fleet of sail boats and motor boat (utilized by our
summer sailing program) . We cover the cost of parts and scheduled repairs .
Seasonal Certifications
This line item covers the costs of making sure our staff is current on certifications such as first aid and CPR,
lifeguard certifications and Water Safety Instructor certifications .
Advertising
This line item supplements our cost to produce brochures , run advertisements , etc .
Revolving Account Revenue/Expenses
FY 13 FY 14 FY 15 FY 16 FY 17 (T ) Date)
Line Item Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses
Youth Sports $ 16,475 $ (41510) $ 17, 838 $ ( 11781) $ 18,407 $ ( 11977) $ 17, 313 $ (901) $ 71341 $ ( 766)
Asst. Programs $ 32, 941 $ ( 20, 005 ) $ 39,463 $ ( 32, 625 ) $ 23, 666 $ ( 20, 659) $ 25, 736 $ ( 13, 322) $ 51029 $ ( 71459) 1
Summer Programs $ 96, 312 $ ( 19, 283 ) $ 103,415 $ ( 26,081) $ 92, 787 $ ( 30, 690) $ 92, 802 $ (43, 612 ) $ 24, 347 $ ( 21, 606)
Field Rental/Maint $ 41045 $ ( 11332 ) $ 51015 $ 67 $ 51380 $ 61206 $ ( 61280) $ 340 $ ( 7, 121)
Special Events $ 11646 $ (31537 ) $ 21270 $ (41108) $ 489 $ ( 11879) $ 11420 $ ( 11612) $ 127 $ ( 11246)
Asst. Dir.
( Wages/Benefits ) $ 44, 846 $ (44, 846) $ 46, 533 $ ( 52, 730) $ 57, 669 $ ( 57, 667) $ 60, 823 $ ( 63, 721) $ 63, 971 $ ( 37, 128 )
Wages ( Misc
PT/Seasonal ) $ ( 26,467) $ (28,911) $ ( 20, 908) $ ( 25, 984) $ ( 181732 )
Office Misc $ ( 91539) $ (81433 ) $ ( 21826) $ ( 31194) $ ( 2,466) 1
Credit Card $ ( 11447) $ ( 21836) $ ( 21557) $ ( 21800) $ ( 687 ) 1
Budget
Encumbered $ 47, 816 $ 66, 217 $ 65, 542 $ 63, 945 $ 42, 840
Totals $ 244, 081 $ ( 130, 966) $ 280, 751 $ ( 157,438) $ 263, 940 $ ( 139, 163) $ 268, 245 $ ( 161,426) $ 143, 995 $ ( 97, 211) 1
Department Expenses Comparing Operating Account and Revolving Account.
Operating and Revolving Budget Comparison
FY 13 FY 14 FY 15 FY 16
Operating
Payroll Expenses $ 98, 023 $ 102 , 164 $ 109 , 010 $ 114,463
General Expenses $ 17 , 450 $ 17, 750 $ 12, 625 $ 12, 925
Subtotal $ 1150473 $ 119, 914 $ 121, 635 $ 127 , 388
Revolving
Payroll Expenses $ 71, 313 $ 81, 641 $ 78, 575 $ 89, 705
General Expenses $ 59, 653 $ 75, 797 $ 60, 587 $ 71, 721
Subtotal $ 130, 966 $ 157, 438 $ 139, 162 $ 161, 426
Total Budget Expenses $ 246, 439 $ 277, 352 $ 260, 797 $ 288 , 814
of Budget funded by
Revolving Account 53 % 57 % 53 % 56%
Brewster Recreation Programs and Events
January 2016 — December 2016
Below, please find a description of our events and programs this year, including the number of participants .
These programs are funded by both the Operating Budget line items and the Recreation Department ' s
Revolving Fund . Our Revolving Fund supports approximately 60 % of our department ' s payroll , office
functions and programs .
Senior Striders : 10 Tennis , spring : 47 Tennis , youth summer : 129
Skippers : 26 Spring soccer : 68 Tennis , summer adult : 10
Basketball , ages 5 - 6 : 40 Softball , grades 3 - 6 : 30 Stand Up Paddleboard : 32
Basketball , ages 7 - 8 : 36 Farm league baseball : 31 Golf, summer : 10
Basketball , grades 3 - 6 : 79 Archery, spring : 10 Golf, fall : 10
Basketball , ages 34 : 15 Archery, summer : 30 Soccer : summer : 8
Futsal : 35 Archery, fall : 10 Movie Night
Floor Hockey : 12 T-Ball : 90 Breakfast with Santa : 250
Skyzone field trip : 35 Mens Basketball , pick up Soccer, grades 3 - 6 : 88
Dodgeball : 13 Whitecaps baseball $ 57 Soccer, ages 3 - 8 : 146
Beach Yoga : 300+ Sciensational : 9 Field Hockey : 18
Games Group : 13 Summer Ree : 250 Flag Football : 20
Bloom Run : 209 Youth Leader : 54 Tennis , fall adult . 8
Senior Tennis : 62 Hoop Fitness : drop in Tennis , fall youth : 29
Tennis , adult : 21 Sailing : 157 Running Chub : 17
Recreation Department Revolving Budget
Summary
The Brewster Recreation Revolving Account allows us to raise revenue through fees and charges for a
specific purpose and to use the revenue without the necessity of a town meeting appropriation to support the
services necessary to run the department. A full time salary employee (with benefits) , contracted instructors ,
seasonal staff wages , program coordinator wages and private facility usage fees are funded through this
account, which are all crucial to the success of the Recreation Department . Without these items the
department would not be able to provide such diverse programs to the community.
The local business network the department has established provides an economic impact within the
community amounting to thousands of dollars in consumer spending . Finally, the Department is able to
employ 30 young adults during the summer programs , providing jobs to the local community . These
positions provide stable work environments and financial support to families with costs of supporting
children.