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HomeMy Public PortalAboutRec Dept Tennis Courts Improvements Far ti i +riiil ii '�flrrf ; TNfT1 OfB1"t�VYSteM' FIN 10 ' mniruniy P > a##an +Committc , . Y am 14 , 3 r mmmmm� Mint Fammam 44. a+ a d am � � = �rewstr, Masshr,stt tlx61 = 188 (ttVTE21C.r1Tf~ iNi �l; _: Tr a Na (508) : 896"37010. Nx F1 33 ' FFN I x' (50$)'896 8089 . ko APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted : Name of Project Applicant : 6%y4 w S `rt ✓ 1 C 1r-P /,b o/A Name of Co -Applicant(s) , if applicable : Name of Contact Person : 4A/k Mal Contact Person ' s Mailing Address : 2?�'I J v al !A S+ , �1�� . UUS � � V � �i� � Z 31 Contact Person ' s Daytime Phone Number : b ' � to 94W0 Contact Person ' s email Address : �12 e 6) -v^ z CL- ov/ p, vo F� Y " Proposed Project Name : �Q V"AN Cl f � V G � � t �'S P,t Y�c� I'vC ,S U yT�( Project Address (or assessor ' s parcel ID) : ?�8L4 V\.. -Y vo( usS C>� , Rvtmmw 54-ev Project Synopsis : WrAJOL Va 66 y Category : ❑ Open Space ❑ Historic Preservation CS' Recreation ❑ Community Housing CPA funding requested $ �j5 , C �J 0 Total Cost of Proposed Project $ �5 � D 0 n Form 11/13/2017 Community Preservation Committee Application 3 Historic Preservation N/A CPA Goals/Criteria This project meets the CPC Goals by serving a significant number of residents and visitors of all ages . The Recreation Department facilitates programming from April to November, for ages 3 — 87 . By investing in the structural asset of these courts, it keeps our community active and connected to one another . Community Benefits These four adult courts represent the only public tennis courts in the Town of Brewster. Having them in the best condition possible allows access to recreation for the entire community with a low cost to play. The courts also represent a community meeting place . Three days a week, April — October, the Senior Tennis group meets to play and spend time together. All efforts to keep the courts in a safe, attractive condition should be made . Community Support Senior Tennis Letter, Appendix A Timeline The scheduled work would be completed in the early fall 2018 . It has to be done during a time that the weather is at least 60 degrees and would limit the interruptions to the scheduled tennis programming . Credentials Ellen Bearse, Recreation Director Eric Loftus , Cape & Island Track and Tennis Budget We are requesting $ 35 , 000 , which includes a contingency, to cover the cost of the project. Please see attached quotes , Appendix B . Maintenance Maintenance of the improvements will be handled by the Recreation Department and Department of Public Works . Improvements are designed for minimum maintenance . Site Control N/A 2 Appendix A - r t tYJyRI{SVtirr ' U� 3/ 4 '! GTafZtRlitttrty F'fa5o.i tlgr! �rliiilt WaWstor T it, l !I . � I � I I I I & : I ff I : P I I A I X 4 4 �� T i t tv t � i A 996:31 O&V q 0. - lithe mambo M be#rall of AI , r BaAv � tetF �Gteat�an or issii t, Ms lien ga-A 11ars� isI. sI ` i+ IA it#n+ e M. intrer�uest'tbr rtt ri;AVgq and reaurfacir� nn fh� CiUI t �1C11 ri urr gra Und rp Ria t °ars I . �fk, 4itCtli q 1� i!(}po h %_ r+�gU4�+St . , A 1+ AL beanNa. r tarYrkre� oaf tho �reiwst: f IFor am Teruttt+ Rrr %ram - - ire est ts[ fityaarI AN Tl � ra „iiaw ci s 1 l l.'rFAA ,` 'r�. N TAt+ 94FIJIIV, !t A , 4PT 5 ett t irik b�tiAN t #t _ xtlWit..�►f �raty }ai a tkt iks sanipr to IAM �:pla MIF&I Is 7 fty. ftYi pta�ei :jpii► t $ �t6 tp 8i Al ; y i. std vrI L4 a y titte s hi i e. prc�rams pciputaiit +, l it i prog[aAir IT A + t Ar!`i j the JMv I q lha;t�amrtiuriities khat` s Z.jI A%L d q> �'#m6r aoi wian�la f "lra�rirI MAYIPI�rk� t1 aJtf �kal +tveit` teF-Ila Qom► rai lTt� I I ail T lr rtrttwlk 4` °� iii iii � � itM . dtllt IT '1 rtP1 i f ,f y t t Cd C�itrt, A9In`S r#tr r► iukaiip pAN I Y ► h�►� busy ~ ;!° c " tsk n�lih t �aa usa end atriT►s tierv+AN Ia e fit9w �fiJP� itf , i � CitiittrC�!€ d :. E�opa that y �r witt t ' 4a �PIT15A t `f Qkt r f �� �1 rAT 1 1 i ANN� t' � tci� ! r�Y r>Ii�Trlti ii ltl S fits8'CDLISt FAA AM — % [►iS�t41 . VV+WO I �1 0 .1 I ,V 11 . Its T4 �Cr ! ldS4t Ye'r, M�4AN ,•r - 3 CPA Grant Tennis Court Repairs and Resurfacing Project Description The objective of this project will cover repairs to the adult and youth courts and the resurfacing of the adult courts at the Brewster Community Tennis Courts facility. Tennis Court Repairs & Resurfacing Scope of Work • Repair damaged areas caused by picnic table legs • Repair cracks in the asphalt • Repair scratches in surface caused by gates • Resurface the court face of the four adult courts using a 3 coat process • Touch up playing lines as necessary These repairs and resurfacing will make the court surface safe to play and will add to the overall life of the facility . Below are examples of repairs that will be addressed : N. WN -ia 1 i i i i i i � # 3 F ,t IN 4 14 4 - 1 Appendix B C&I Track and Tennis 11sr n It d T' I R iC , 28 f"lenGrcd `I'at iki ('S3; IS� n t]Ot? ; . � +?F! 'Zi Mt3':A23��Si,,^ (S[ ijr7 "iL d S " � X(�t O) 56�i79i5: E1]0e zrysyste+ OF a0bA Dept : Bevster,.M 02G3 4 9 9 30 > aiiai, .ese, lxrnLLL eriiia:rr girt Base'1C"roj�ct: ape fgW,**. prcxduc�. s 4pqcat%ttis in ched` 1 Repair approx. 38 sMIt il areas rgu ' Pit nic table legs 14 2 Rapaix iisphgt crackst . # t ay repair s3' .(9 " `lac a `s c`+quit;4 F;3y: ', Fill' areas whamgate &Aggtag on bond . „ . 4 Fillhaue crala with silUcune,( , t?ne foot.crackscilnzls f, anii 2 gaming qf# ts} OF 5 Tou& up all tepa t with Fnrhfiea P'ltdpa%* ti vare + tayll l . atiam `I010Tscbsafy: mul l f t> e i .`:ti tkboisiiils`, 1;t00.00` R s'ar#aring:+Doij,P+tC Itesurf'aee. ali .cc�ts �itl4 :3 cx>�#` le�ipa��� S}'akemC��tIQ 4'Y} pl*e $24joko4 �V'o��:�ll � g �s �tab,�ectto � -ailing.wage x�les 4 Advantage Tennis F;iS.; Box:r3 0 Ole 0 IF We +I I SAWO I IF �` tau-ss�zzxa L:1 tFa N ! t �MF1fLIC ` H.Ht SUIkN.kY f v, w 11 .1 IFF IF IF A�? # xEd�ce• -` r -' n.+b! t 1 �! 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U q Ellen Beorsei ; .! I ?WOr*jE (5.08) 896 9.430 Qctober 23 2017 o N FA,�` (508) 4896 - 8089 Brewster Town of Recreation. Dept 8 O T ' 2298 Main St . 384 tinder pass Rd (AduitTennis Courts) T:. Brewster, MA, 02631 - 3984 Und p ` D r T HreWs{e ' .er asS Rd E r MA : . t3 i PRQ 7FGT 4 bituminous cpelcrete ail weather Tennis Colts ` li SCQPE 3� (iltear fee#:":0,500 square yorcfs " i CCjLQR Roy4l Nlue Tnbound pnrikfre¢n Fon OArdund BOUNCE Medium $iow ' APP4TCATtCiN Furnish oil Tabor, material andequipment to repair structural and eandom trc using The R teway Crack Repulrt in bitutiiinous cor triete surface ondOpply a three 3 cant Acr Ile Surface 5 ste as outlined below 1 . emove vegetation; if d from the trgcks arjd thoro►,ghly c(eurl the cracks with the tine df ' brooms and air pressure 2 `Install a base in the crocks where needed 3 :Fill all cracks with a e060I Ite4binder or concrete depending Qn .the wid#hof the cracks 4 ,.1 nstall the . . : r membrane la ergsI 4y Cr¢ck Repair System over :fi �led tracks per manufacturer I speei f icattans - , :r 5, Sweep and air clean area to ,be sUrfgded 6 '; ,: Apply two (2) conts.I Lafiexlte textured surface at a rate of opproxiingtely ,05 galfonlSY per coat 7 Apply one (1) adat of i a#e7tttefrnish apphed at rate of approxlmately 45, gdllon/SY, i 8 :: Layout ►bask and stripe playtFlg lines 'wi#h n paintbrush uging lOd'/o'atryiic text4hed litre paint; , can up general wort. area 9 : ' , Remove masking tape and tl . . i NOTE ' �h '. � ! i Minor ct aals will nat `be covered yvith ,the RlteWajr ,�ys#e bit} Wt1( be filed wifh acry�+l(c 2 ,Cracks m rea anf after a' eriod o Ime nY:, pp p., f fi 3 This quote Is good for 3� daysr - The prevaii(ng tv4ge will be paidf ;; i. 5 Price does nqt include minimtring any low arias: 6 Prlc+e includes m(nlm(z(ttg depressions estused by picnic tgb(e OI 11I IF FI OI O41 IIFO Y� �t #�'Yo tumish matedaland lobar complete In accotdatnc0 witty above specilicadons, for tfie sum of 1 S TERMS- 30°/n DEPgSIT REQUIRED, BALANCE DUE UPON COMpIi Tipty 29,7 20:00 Authorized F ttt4TE Please $rgri white copy and retO0 with deposlt tQ Hingham,, MA $ignatura , Submit Impexempt cdrtificate ii applicable Y . : ACC8Qlc7t10E (jf PI t)�IT58I The above prices apecifjcagoris and coifdltians ate iabsfactnry and ate hereby accepted Vou ate;�uthpnted to do the yvodc a3 specl(ied PdYmgnt Hili be made aS auulrted aboYe III.T IOF,1I rI IF II FI IT TIIF III IFFI ITIIF IIIII Oz O II IIFT TF III IO OIr Date of Accep[ancef .' signature - . 1 OF IF IF i 7 November 29 , 2017 Community Preservation Committee Brewster Town Hall Brewster, Mass. 02631 i Dear Committee Members : I write to support the request of Ellen Bearse, of the Brewster Recreation Commission, for a grant to repair and resurface the town tennis courts on Underpass Road . For over ten years, I have participated in the Senior Tennis Program of the Rec . Department . Originally, we played in courts behind the old fire house and about eight years ago we moved to the new courts . The senior tennis program is a very popular offering of the Recreation Commission and includes over fifty-five people registered in 2017 . Thep rogram not only provides a recreational outlet, but perhaps more importantly, it has enabled a deep sense of fellowship , support and sharing among its members . Although , the Seniors are not the only ones using the courts , we do pay attention to their condition. Pits and some cracks are developing on the court surfaces and should be repaired before they get worse . It would be a shame to allow such a wonderful resource in the town to deteriorate . Consequently, I hope the Preservation Committee can and will approve the request of Ellen Bearse . je ly, j he Rev, John Martiner 80 Fiddlers Lane Brewster, Ma. 02631 i i i I i tM tLO O UO 0 00 M M N Oho 0 0 tM) N �. 00 V• O h O O M M O M 0 0 0 O c\' CO M � LO C\l r h N (0 Rct (D �- m O M M O LO O (0 M O O O r O 0 0 CO h C (`') N O M 0 Cl 0) M [t to 0 0 00 'p (0 Lp O N O O O M ti Ih C tt O (O (D O O h M (O M N O h M uj 'ot M got IrIIII %t IrIIII t V• N N N (O 0 (O d' b ' r M tO v 0 0 0 (0 M 0 0 0 O o 0 0 0 M N h h 0 %t M O Cd O 0 (D o O O h WONO %rIo r (D O h � VM � N IvIIII M (0 ( N M h M 06 i i W N co N %;t rh v O O O O O O O O O O O O O O i0+ O O O O O O O O O 0 O O O O mJ M 0 0 0 0 0 0 0 0 0 0 0 M (� N h LO 0 0 0 0 0 0 0 0 0 0 V' O 00 to LO 00 r M (D O M (0 M I� N going Q (LD 1 r r r (D M l� C O a) L � i c Q) 7 o 41 Q J � a m •c L M :a N C M Cl CL C C W m ` O /1 N 7 CO d L. O (n a) a) Nh E p: aa)i m 1E m 0 7 _ E mIt a 0 Aa }° a) o C U U U U C LL I-- J O N N N a) N C O a) tv a) m m m NU U U ami NRS a3 N a) a) NI0000N 7 7 •i3 a) Z ry V � rn rn rn rn rn rn rn rn rn rn rn rn rn M rn rn rn rn rn rn rn rn rn rn rn rn rn 0 0 0 0 0 0 0 0 0 O 0 o O C> Q o 0 0 0 O Cl o o O M 0 Cl O CD N i i N (V N Ih h l; Ii ti (V N I 1111111 � NN C) IrIIII �' t M tititiN h h N C a) (O 0 (O M (O N } o O ) M O M O O O to o O o O o O o 0 0 0 0 E w 44 0 0 0 d' 0 0 0 0 0 CO 0 0 0 m U N d• � 7 d• '�P •t• V• V• h ) N N (n (n o M (n tO LO to LO tO to to (n M (n u. = a)shem 0 0 0 0 0 o o 0 o 0 0 0 0 .a M M M M M M M M M M M M M M ME go (D CD CD (D (D (D CD (D (D (D (D r9 ( I d LA ` 0 0 0 0 0 0 0 0 0 0 0 0 o N W z O O O O O O O O O O O O O r' (O (D (D (0 (D (D (D (D (D (D M (O (DNIPPON n O O O M 0) O O 0) 0) O O O O O d 0 0 0 0 0 0 0 o 0 0 Cl 0 0 Q O 0 0 O O 0 0 0 0 0 O 0 0 OaEw;, TOWN OF BREWSTER OFFICE OF O� o� Its �� 2298 MAIN STREET RECREATION COMMISSION s •c BREWSTER, MA 02631 °- a PHONE: (508) 896-9430 FAx: (508) 896-9430 tFPYo" It BREWREC@TOWN. BREWSTER. MA.US Recreation Department - Fiscal Year 2018 Recreation Department Operating Budget Temp/Seasonal/Lifeguard This line item will supplement our temporary/seasonal employees , The amount requested will represent Summer Rec staff, Lifeguards , Swim Instructors and Swim director , Please see breakdown below , Temporary/ Seasonal / Lifeguard Wages - FY 18 1 . Playground Program No . of No . of Wages/ Hours/ Individual Total Positions Positions Weeks Hour Week Weeklv Waqes Wages Director 1 7 . 5 $ 18 . 00 22 $396 $2 , 970 Asst. Director 1 7 . 5 $ 14 . 00 22 $308 $2 , 310 Head Counselors 8 7 . 5 $ 13 . 00 168 $2 , 184 $ 16 , 380 Jr Counselors 5 7 . 5 $ 11 . 00 63 $693 $5 , 198 Counselors 8 7 . 5 $ 12 . 00 168 $2 , 016 $ 155120 Playground Program Total : $41 , 978 2. Lifeguard Program No . of No . of Waqes/ Hours / Individual Total Positions Positions Weeks Hour Week Weekly Waqes Wages Head Lifeguard 1 9 $ 15 . 00 40 $600 $5 , 400 Lifeguard 1 9 $ 13 . 00 40 $520 $4 , 680 Lifeguard 1 8 $ 12 . 00 20 $240 $ 1 , 920 Lifeguard Total : I $ 12, 000 3. Swimming Program No . of No . of Waqes/ Hours/ Individual Total Positions Positions Weeks Hour Week Weeklv Waqes Wages Instructors 2 6 $ 12 . 00 50 $600 $33600 Swimming Program Total : I $ 3 , 600 Overall Totals $ 57 , 578 WWW. TOWN.BREWSTER .MA.US Facility Maintenance This line item helps to support basic maintenance on the office, fields , buildings (sheds/garages) , and recreational facilities around the town . Locations include the Ree Dept Office at the Eddy Elementary School , Freemans Way Recreational Fields , Town Hall Fields , Gage ' s Field , Jean Finch Skate Park, Brewster Tennis Courts , Long Pond Beach, and Upper Mill Pond . Meetings/Conference With this line item, our department pays for membership dues and conference fees for professional associations , such as Mass Parks and Recreation Assoc . In-State Travel This line item covers mmstate staff mileage reimbursement. Playground This line item supplements costs of the summer playground program " Summer Rec", such as program supplies , staff uniforms , etc . (2010 : staff of 15 , 2011 : staff of 18 , 2012 : Staff of 20 , 2012 : staff of 20 , 2013 : staff of 21 , 2014 staff of 22 , 2015 staff of 22, 2016 : staff of 23 ) (Participants : 2009 : 152, 2010 : 158 , 2011 : 177 , 2012 : 217 , 2013 : 260 , 2014 : 269 , 2015 : 268 , 2016 : 250) Office Supplies This budget covers office supplies needed for the daily operations of the Recreation Office . Youth Sports This line item supplements costs of the department ' s soccer, basketball and softball/baseball programs (ages 3 — 12) . We have costs of field maintenance (paint, goals , etc) , uniforms , soccer balls, basketballs , baseballs , referees , gym supervision, etc . Boat Maintenance This line item supports the costs of maintaining our fleet of sail boats and motor boat (utilized by our summer sailing program) . We cover the cost of parts and scheduled repairs . Seasonal Certifications This line item covers the costs of making sure our staff is current on certifications such as first aid and CPR, lifeguard certifications and Water Safety Instructor certifications . Advertising This line item supplements our cost to produce brochures , run advertisements , etc . Revolving Account Revenue/Expenses FY 13 FY 14 FY 15 FY 16 FY 17 (T ) Date) Line Item Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses Youth Sports $ 16,475 $ (41510) $ 17, 838 $ ( 11781) $ 18,407 $ ( 11977) $ 17, 313 $ (901) $ 71341 $ ( 766) Asst. Programs $ 32, 941 $ ( 20, 005 ) $ 39,463 $ ( 32, 625 ) $ 23, 666 $ ( 20, 659) $ 25, 736 $ ( 13, 322) $ 51029 $ ( 71459) 1 Summer Programs $ 96, 312 $ ( 19, 283 ) $ 103,415 $ ( 26,081) $ 92, 787 $ ( 30, 690) $ 92, 802 $ (43, 612 ) $ 24, 347 $ ( 21, 606) Field Rental/Maint $ 41045 $ ( 11332 ) $ 51015 $ 67 $ 51380 $ 61206 $ ( 61280) $ 340 $ ( 7, 121) Special Events $ 11646 $ (31537 ) $ 21270 $ (41108) $ 489 $ ( 11879) $ 11420 $ ( 11612) $ 127 $ ( 11246) Asst. Dir. ( Wages/Benefits ) $ 44, 846 $ (44, 846) $ 46, 533 $ ( 52, 730) $ 57, 669 $ ( 57, 667) $ 60, 823 $ ( 63, 721) $ 63, 971 $ ( 37, 128 ) Wages ( Misc PT/Seasonal ) $ ( 26,467) $ (28,911) $ ( 20, 908) $ ( 25, 984) $ ( 181732 ) Office Misc $ ( 91539) $ (81433 ) $ ( 21826) $ ( 31194) $ ( 2,466) 1 Credit Card $ ( 11447) $ ( 21836) $ ( 21557) $ ( 21800) $ ( 687 ) 1 Budget Encumbered $ 47, 816 $ 66, 217 $ 65, 542 $ 63, 945 $ 42, 840 Totals $ 244, 081 $ ( 130, 966) $ 280, 751 $ ( 157,438) $ 263, 940 $ ( 139, 163) $ 268, 245 $ ( 161,426) $ 143, 995 $ ( 97, 211) 1 Department Expenses Comparing Operating Account and Revolving Account. Operating and Revolving Budget Comparison FY 13 FY 14 FY 15 FY 16 Operating Payroll Expenses $ 98, 023 $ 102 , 164 $ 109 , 010 $ 114,463 General Expenses $ 17 , 450 $ 17, 750 $ 12, 625 $ 12, 925 Subtotal $ 1150473 $ 119, 914 $ 121, 635 $ 127 , 388 Revolving Payroll Expenses $ 71, 313 $ 81, 641 $ 78, 575 $ 89, 705 General Expenses $ 59, 653 $ 75, 797 $ 60, 587 $ 71, 721 Subtotal $ 130, 966 $ 157, 438 $ 139, 162 $ 161, 426 Total Budget Expenses $ 246, 439 $ 277, 352 $ 260, 797 $ 288 , 814 of Budget funded by Revolving Account 53 % 57 % 53 % 56% Brewster Recreation Programs and Events January 2016 — December 2016 Below, please find a description of our events and programs this year, including the number of participants . These programs are funded by both the Operating Budget line items and the Recreation Department ' s Revolving Fund . Our Revolving Fund supports approximately 60 % of our department ' s payroll , office functions and programs . Senior Striders : 10 Tennis , spring : 47 Tennis , youth summer : 129 Skippers : 26 Spring soccer : 68 Tennis , summer adult : 10 Basketball , ages 5 - 6 : 40 Softball , grades 3 - 6 : 30 Stand Up Paddleboard : 32 Basketball , ages 7 - 8 : 36 Farm league baseball : 31 Golf, summer : 10 Basketball , grades 3 - 6 : 79 Archery, spring : 10 Golf, fall : 10 Basketball , ages 34 : 15 Archery, summer : 30 Soccer : summer : 8 Futsal : 35 Archery, fall : 10 Movie Night Floor Hockey : 12 T-Ball : 90 Breakfast with Santa : 250 Skyzone field trip : 35 Mens Basketball , pick up Soccer, grades 3 - 6 : 88 Dodgeball : 13 Whitecaps baseball $ 57 Soccer, ages 3 - 8 : 146 Beach Yoga : 300+ Sciensational : 9 Field Hockey : 18 Games Group : 13 Summer Ree : 250 Flag Football : 20 Bloom Run : 209 Youth Leader : 54 Tennis , fall adult . 8 Senior Tennis : 62 Hoop Fitness : drop in Tennis , fall youth : 29 Tennis , adult : 21 Sailing : 157 Running Chub : 17 Recreation Department Revolving Budget Summary The Brewster Recreation Revolving Account allows us to raise revenue through fees and charges for a specific purpose and to use the revenue without the necessity of a town meeting appropriation to support the services necessary to run the department. A full time salary employee (with benefits) , contracted instructors , seasonal staff wages , program coordinator wages and private facility usage fees are funded through this account, which are all crucial to the success of the Recreation Department . Without these items the department would not be able to provide such diverse programs to the community. The local business network the department has established provides an economic impact within the community amounting to thousands of dollars in consumer spending . Finally, the Department is able to employ 30 young adults during the summer programs , providing jobs to the local community . These positions provide stable work environments and financial support to families with costs of supporting children.