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Home My Public Portal About09-7939 Emergency Repairs of Ingram Park Sponsored by: City Manager RESOLUTION NO. 0 9-7 9 3 9 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA, ACCEPTING THE QUOTE FROM BURCORP LLC, AND AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN THE AMOUNT OF THIRTY SIX THOUSAND THREE HUNDRED FORTY FIVE DOLLARS AND SEVENTY SIX CENTS ($36,345.76) FOR EMERGENCY REPAIRS TO THE RECREATION BUILDING AND FACILITIES AT INGRAM PARK, PAYABLE FROM ACCOUNT NO. 72-572461 WHEREAS, the City of Opa-locka ("City") Parks and Recreation Department has identified several repairs that are immediately needed for the recreation building and facilities at Ingram Park; and WHEREAS, in accordance with Section 2-320(i) of the City's Code of Ordinances, the City Manager has determined that the conditions of the building and facilities at Ingram Park constitute an immediate danger to the public health, safety, welfare of the City's residents; and WHEREAS, the City's Parks and Recreation Department has received quotes from several vendors to perform emergency repairs to the building and facilities at Ingram Park; and WHEREAS, the City Manager is requesting authorization from the City Commission of the City of Opa-locka ("City Commission") to accept the quote from Burcorp LLC to perform emergency repairs to the building and facilities at Ingram Park, at a total cost of Thirty Six Thousand Three Hundred Forty Five Dollars and Seventy Six Cents ($36,345.76). NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Resolution No. 0 9—7 9 3 9 Section 2. The City Commission of the City of Opa-locka hereby accepts the quote from Burcorp LLC to perform emergency repairs to the building and facilities at Ingram Park, at a total cost of Thirty Six Thousand Three Hundred Forty Five Dollars and Seventy Six Cents ($36,345.76). Section 3. The City Commission of the City of Opa-locka hereby authorizes the City Manager to expend funds in the amount of Thirty Six Thousand Three Hundred Forty Five Dollars and Seventy Six Cents ($36,345.76) for emergency repairs to the building and facilities at Ingram Park, payable from Account No. 72-572641. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 1 4 day of nrTnBFR , 2009. OA—wee J• ' , . I1 LL .Y MA II' Attest: j Approved as to form and legal sufficie y: eborah S. Ir Burnadette Norris-Weeks City Clerk City Attorney Moved by: JOHNSON Seconded by: TAYLOR Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES OQD.IOCkC 'a V9 C • O D Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Mayra L. Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Rose Tydus FROM: Bryan K. Finnie,Interim City Manager DATE: October 13,2009 RE: Ingram Park Repairs and Improvements Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN THE AMOUNT OF THIRTY SIX THOUSAND THREE HUNDRED FOURTY FIVE DOLLARS AND SEVENTY SIX CENTS ($36,345.76) TO BURCORP LLC FOR EMERGENCY REPAIRS TO THE INGRAM PARK RECREATION BUILDING Description: The Parks and Recreation Department conducted a detailed inspection of our Parks and is currently safety and operational hazards. This assessment begun at Sherbondy Park in which we have removed a number of hazards including the removal of overgrown Australian Pines. While conducting this inter-park assessment, there are a number of repairs that are jeopardizing the health, welfare, and safety of our children throughout the Ingram Park Teen Building. Financial Impact: General Fund - Account: 72-572461 Repair and Maintenance of Building Implementation Time Line: 30 days Legislative History: None Recommendation(s): Staff recommends approval Analysis: These repairs and improvements are needed to improve the well being and mitigate existing hazards for the youth on Ingram Park. Exhibit A—Both bathrooms at Ingram Park are in deplorable conditions. These bathrooms have continued leaks and fowl odors that negatively affect the children in our after school a program The bathrooms are also not ADA compliant and on several occasions, individuals with disabilities were not able to utilize our laboratories due to this deficiency. In order to correct these issues, demolition and rebuilding of the bathrooms are necessary. In the opinion of the OQn.LockC ti C u _ n �9r.�n-ni EO Parks and Recreation administrative staff, these repairs constitute an emergency on behalf of the children of our community. Exhibit B — The dumpster located in this park currently has no enclosure which in many cases presents a hazard for youth on the park. Youth have access to hazardous items in the form of empty chemical containers, sharp objects, and other items discarded by Parks staff in the dumpster container. Also, the metal container located next to the dumpster is open to the public and should be enclosed along with the dumpster, with appropriate signage placed on the enclosure. This will remedy this hazard and bring the department into compliance with an ordinance passed by our City Commission stating that all dumpster containers are to be enclosed. This needed enclosure will also housed a golf cart that is currently housed in the recreation building. This golf cart can be made operable with minimum effort, which is a safety hazard being housed inside the recreation building with young children. The Parks staff has made every effort to minimize this hazard by keeping the key removed at all times, but there is the risk that a youth may tamper with this machine resulting in a preventable accident. To mitigate this safety hazard, it is necessary that the golf cart be removed from the vicinity of young children and housed in an appropriate container. In turn that container should be sealed off from the public. Exhibit C —The broken concrete alongside the recreational building presents a safety hazard for youth on the park. Staff has tirelessly controlled this area, but alas it has presented a serious challenge to continuously monitor. The cracked concrete stretches alongside the front of the building and is chipping creating an unsafe environment for our youth. This concrete should be replaced with a more durable replacement that will not create a negative environment for children on the park. Exhibit D—The broken and cracked areas throughout the Teen Building presents a challenge for maintenance and structure of the building according to our city engineer. More so than the structural integrity of the building, the building damages the welfare of the City as we have received a number of complaints from parents who are concerned of the safety of their youth to be housed in the building. These cracks must be mitigated in order to maintain the confidence of our parents in the City of Opa-locka's commitment to safety. These cracks are to be sealed and painted. Exhibit E — The panels within the building are molded and stained with years of dirt. Above these panels are wires and other debris that have occasionally fallen through these panels creating potential hazards for our youth. The department seeks to not repair, but remove the threat of these panels all together and replacing them with an exposed ceiling with crown molding. Exhibit F — The tile throughout teen building is in need of repair. It is pealing from the floor and creating a hazardous environment for our youth. We seek to mitigate this hazard by replacing the pealing tile with the same firm tile found in the front of the building to prevent our youth from falling and hurting themselves from this potential safety hazard. Qp-LOCKo O 9 Q • u n �OpAOAAt '/Y The vendor recommended to complete these improvements is familiar with the park, and at this junction; it is the recommendation of the Parks and Recreation administrative staff that this vendor carries the expertise and familiarities with our facilities to adequately address its needs. This company has completed work on the park in prior months that have proven to be durable and continues to promote positive aesthetic appeal. The vendor's bid reflects the holistic needs and remodeling of the building and is the most accurate in accordance with our engineer's pre estimates. The recommended vendor's quote also includes other needed items that the other vendors omitted in their proposals as well as provided the needed materials for the work to be done, while others requested that the City provide the needed materials. Attachment(s): 1. Quotes from three vendors Prepared by: Starex Smith, Parks and Recreation Director End of Memorandum Poinciana Development Group, Inc Proposal 1730 Biscayne Blvd,201-H Miami,FL 33132 305-694-2044 Fax: 305-402-2255 Date Estimate# Email:poinciana @pdgroup.biz State License#CGC049650 9/30/2009 2009-413 Name/Address Expiration Date City of Opa-Locka 11/30/2009 777 Sharazad Blvd Opa-Locka Fl 33054 FOLIO Project Ingram Park Repairs Description Qty Rate Total We propose to provide all labor,material,and equipment necessary 0.00 to complete Repair list provided and based on site inspection, September 29,2009 YOUTH ACTIVITY BUILDING INTERIOR REMODELING Mens/Womens Bathroom Remodel-ADA Compliant 2 5,800.00 11,600.00 Acoustical Ceiling Demo,Install Crown Moulding(Front Activity 1 1,500.00 1,500.00 Area,Computer Room,Rear Activity Area&2 Offices) Lighting Allowance-Energy Efficient 1 5,000.00 5,000.00 Remove existing Computer Counter,Install New Solid Surface 30 115.00 3,450.00 Counter Ceramic Tile Demo VCT&Tile Installation 1 3,479.00 3,479.00 Ceramic Tile Material Allowance 986 2.25 2,218.50 Paint-Exterior 1 2,800.00 2,800.00 Paint-Interior 1 4,000.00 4,000.00 Stucco Exterior Bldg Facelift 1 8,500.00 8,500.00 Remove Concrete at Entry,Extend and Replace with Stamp 1,800 6.50 11,700.00 Concrete Overhead&Profit 54,247 0.18 9,764.46 Total $64,011.96 Owner: Date: Contractor: OCT-1-2003 15:03 FROM: TO:. 3532870 P.1'2 MPR Construction Inc. 300 NW 144 Street Miami,FL 33168 Tel:(786)$47-1583 Fax(866)363.4629 Proposal FROM: P. Richard Raymond Page. No. 2 • PROPOSAL SUBMITTED TO: Name: City of Opa-Locka Attn : Dir. Smith Phone: 786-256-7363 Date: 9/30/09 Street: 2100 Burlington Street City: Opa-Locka State: FLs Zip: PROJECT NAME: Ingram Park Renovations I propose to furnish materials and perform all labor necessary to complete the following: Youth Activities Buildinct Remodeling 1. Remodel Men/Women Bathrooms (2)to ADA standard (8x8 ceramic tile on floor, replace stalls, change fixtures, and Paint) $6,500.00 2. Remove VCT Tile and Install New Ceramic Tile(16X16) in Office, utility and all purpose room (986 sft). (Labor Only) $3,000.00 3. Prime/Paint Exterior Only $2,800.00 4. Remove Prop Ceiling, and apply knock down texture. $3,000.00 5. Install 261 If of 3"Wooden Crown Molding $6/If $1,566.00 6. Prime/Paint Interior(Labor Only) $ 2,500.00 7. Pour 4"Stamped Concrete over Existing Slab Ext Front(2200 Sft) $11,000.00 8. Install 8' high Chain Link Fence w double Gate 24'x1O'around Storage Container w/Windscreen Privacy silt Fence. $3,500.00 9. Install Wooden Enclosure.w Double Gate for_Garbage Oumpster$750 All of the work is to be completed in a substantial and workmanlike manner for the sum of Thirty Four Thousand Six Hundred and Sixteen Dollars ($34,616.00). Clarifications and Exclusions: 1. Owner will provide paint and matching Floor Tile. 2. Permit Expediting, plans processing/routing and receiving certificate of occupancy/use from any government entity-shall be by Owner. r;r' ;'^aifii FA;ador On!„ r OCT-1-2003 15:04 FROM: TO. 59532870 P.2'2 Any alterations or deviation from the above specifications involving extra cost of material or labor will be executed upon written order for same, and will become an extra charge over the sum mentioned in this contract. All agreements must be made in writing. Authorized Signature ACCEPTANCE You are hereby authorized to furnish labor required to complete the work mentioned in the above proposal for which City Of Opa Locka agrees to pay the amount mentioned in said proposal and according to the terms thereof. Signature Date I"1V V4r ' Irii'iVi ' Burcorp LLC CGC050931/CCC 1328436 E 18800 NW 2nd Avenue, Suite 218 Estimate Miami Gardens,Florida 33169 Date Estimate# 9/21/2009 112 Name/Address INGRAM PARK 20000 BURLINGTON STREET OPA-LOCKA,FL.33054 Project Item Description Total MENS/WOMENS BATHROOM REMODEL 06 Carpentry Demolish existing boys/girls bathroom.furnish and install new tile flooring, 8,000.00 wainscott wall tile,new handicap camoe,urinal,sink and faucet as per the existing layout. furnish plastic laminated bathroom partitions. Repair damaged ceiling at west bathroom.provide light knockdown finish above perimeter walls and paint throughout. 24 Paint L.Painting Exterior-Apply I coat primer and 1 coat finish-Labor 1,312.35 24 Paint M.Painting Interior-Apply 1 coat primer and 1 coat finish-Labor 1,706.25 02.10 Demo Remove existing 2x4 drop ceiling grid and dispose.Remove all job site debris 800.00 02.10 Demo Provide 20 YD dumpster 700.00 06 Millwork Furnish and install decorative wood trim 680.00 06 Millwork Furnish and install decorative crown molding 3,060.00 Drywall Furnish and install new drywall,taped&finished above existing till board at main 1,380.00 recreation/meeting room,laboratory,and activity room. 24 Paint Paint new drywall and existing TI I I board 1,980.00 23 Floor Coverings Install new VCT flooring @recreational lab,and activity room 2,738.00 Storage Container Fence Enclosure 06 Carpentry Install new perimeter fence at concrete storage pad. 1,685.00 06 Carpentry New 3 sided wood fence enclosure at trash dumpsters. 1,200.00 Subtotal Sales Tax (0.0%) Total Signature Phone# E-mail 305-974-4541 Burcorp@comcast.net PdyC • • Burcorp LLC CGC050931/CCC1328436 Estimate 18800 NW 2nd Avenue, Suite 218 Miami Gardens, Florida 33169 Date Estimate# 9/21/2009 112 Name/Address INGRAM PARK 20000 BURLINGTON STREET OPA-LOCKA,FL.33054 Project Item Description Total 09100 Stucco Stucco Finish Exterior-Clean and prep exterior and provide light textured stucco 3,300.00 finish with decorative bands at front outside corners. Main Building Decorative Concrete 03 Conc. Repair damaged concrete walkway at south of building.Remove damage section 4,500.00 and square off,repair craked areas and install new overlay. 01.7 Overhead Contractor Overhead 3,304.16 Above price includes materials and labor.Any Permit Fees are the responsibility of the owner. Subtotal $36,345.76 Sales Tax (0.0%) $o.00 Total $36,345.76 Signature Phone# E-mail 305-974-4541 Burcorp@comcast.net Pay C 2