HomeMy Public PortalAbout2019.02.20 LBC MinutesBuilding Committee Minutes
February 20, 2019
Attendance: Heather Haynes, Andy Laidlaw, Larry Swan, Meg Lojek, Lynn Lewinski, Karen Lannom, Dean
Martens
Called to order by Heather Haynes at 11:06
Minutes 2/6/19 Approved - Andy 1st, Karen 2nd. All in favor.
Financial Report (Meg)
• Discussed the quarterly income report for the library expansion project (it was referenced in an
article in the paper 2/14/19)
• Amy Rush is working on revised version of our "Case .for Support" - this document is used with
one on one conversations with potential donors.
RFP Update
• Karen emailed the RFP and library report to the six General Contractors we identified at our last
meeting. They all received it. Due date is March 4. The RFP will also be posted on the library
website.
• Assuming we get more than one applicant, the committee will need to evaluate the proposals to
ensure they meet minimum requirements for an interview.
• March 6 is our next meeting-- meeting time expanded to 10:30 to allow for RFP work and meeting
with Dennis.
• Dennis is going to be in town March 6th. He would like to be involved in the process of looking at
the proposals submitted and in the evaluation/interview process. He will be attending our
committee meeting.
• The contract for his city campus work has been signed but has not technically under contract with
the library. The library contract is being worked on by Andy, Meg and Anette.
• Need suggestions of a couple of downtown business owners to serve on the Steering Committee.
Deborah Newstadt (Dandylion), Krahn family, Trisha Jackson (McCall Sports Exchange), Ruth
Carey (Hotel McCall), The Kucey's (Stacey Cakes)
Developing criteria for proposals
• Because all companies we solicited have experience in this kind of work, we could do a simple
check -list of yes/no for if they submitted all the items requested. If they meet all the criteria and
have submitted all requested items with adequate responses, we can interview them. No need to
score the RFPs, unless we receive more proposals then we anticipate. Meg will make these
criteria known to applicants.
• Meg will forward proposals to Dennis.
• Meg proposed on March 6th she will bring a draft of interview questions and score sheet. We
anticipate that Dennis will have his own questions to ask.
• Discussed questions
o Ask about experience working in McCall - relationships with subcontractors in the area
and how recently they have used.
o Ask about AIA contract.
o What other projects do you have going on? What is their capacity?
o Help/role with fundraising.
o Meg will try to circulate her questions before our next meeting for our feedback
Next Building Committee meetings: March 6th 10:30-12:00(add an extra half-hour)
March 20th 11:00-12:00
Meeting adjourned at 11:57 am.
Minutes Prepared by Karen Lannom
Respectfully submitted by Hemmer Haynes, Chair