HomeMy Public PortalAboutORD14903 BILL NO. 2011-120
SPONSORED BY COUNCILMAN Scrivner
ORDINANCE NO. 1 `-U 3
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH HUTCHINS TELECOM,
LLC TO CONSTRUCT THE 2011 VARIOUS SEWER MAIN REPAIRS.
WHEREAS, Hutchins Telecom, LLC has become the apparent lowest and best bidder on
the 2011 Various Sewer Main Repairs project.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The bid of Hutchins Telecom, LLC, is declared to be the lowest and best
bid and is hereby accepted.
Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement
with Hutchins Telecom, LLC for the 2011 Various Sewer Main Repairs project.
Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Passed: G: )f'12 Approved:
Pres ing fIG lkzz�'
ATTEST: APPROVED AS TO FORM:
City Clerk 4nt6rinTtity Couns6lor
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 2575— Project No. 31107—Sewer Main Repairs
Public Works Department, Opened November 15, 2011
BIDS RECEIVED:
Hutchins Telecom, LLC, Belle, MO $ 259,234.00
Lehman Construction, LLC, California, MO $ 273,993.40
JC Industries, Inc., Jefferson City, MO $ 297,789.00
Twehous Excavating Co., Inc., Jefferson City, MO $ 378,100.00
Stockman Construction Corp., Jefferson City, MO $ 442,896.00
The project was advertised in News Tribune and posted on the city web site.
FISCAL NOTE:
64-990-579873
Algoa Facility— Disinfect Syst
2012 Budget $1,000,000.00
Bid 2572' 221,784.00
Bid 2575 259,234.00
Balance $ 518,982.00
°A recommendation for award of a contract with SAK Construction is pending council approval.
PAST PERFORMANCE:
Although Hutchins Telecom, LLC has not been awarded projects in the past, staff has interviewed
references and believes the firm will complete the project as specified and bid.
RECOMMENDATION:
Staff recommends award of the bid to the lowest and best bid meeting specifications, Hutchins
Telecom, LLC of Belle, Missouri, in the amount of$259,234.00.
ATTACHMENTS - SUPPORTING DOCUMENTATION
Signatur • . / ' / %t
Pur h 'si g Agent Inte im Public Works Director
t/ c�
;w
r_ e
City of Jefferson Eric J. Struemph, Mayor
Department of Public Works Matthew J.Morasch,P.E.,Interim Director
320 E. McCarty St _ Phone:573-634-6410
Jefferson City,MO 65101 5 Fax., 573.634-6562
102
Date: November 18, 2011
To: Terry Stephenson, Director of Purchasing n
Through: Matthew J. Morasch, P.E., Interim Director of Public Work Y
From: Eric Seaman, P.E., Wastewater Division Director 10/
RE: Bid recommendation for 2011 Various Sewer Repairs
Public Works has completed a review of the bids opened at 1:30 PM on November 15, 2011 for
the above noted project. As part of the review all the bids were tabulated to check for math
errors and to compare unit price quotes of the various contractors. Attached to this memo is the
tabulation of the five (5) bids that were received for the project.
This company has not done work for the City in the past, but we have interviewed references for
larger projects they have completed and found the references to be positive.
Based on our review, we recommend acceptance of the base bid from the low bidder Hutchins
Telecom; P.O. Box 28, Belle, MO 65013. The bid is $259,234 for the base bid.
The project will be expensed as follows:
Hutchins Telecom Contract($259.234):
Account Number: Amount Available: Required: Remaining:
64-990-579873 $778,216 $259,234 $518,982
If you need any other information please feel free to contact me at extension 6453.
Attachments: Bid Tabulation Sheet
Original Bid Submittals
cc: Project File
FICITY-PROJECTS131107-2011 Various Sewer Repairslcotrespondencelmemo to purchasing-low bidder.docx
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