HomeMy Public PortalAbout2019.02.14 LBT MinutesMinutes --McCall Public Library Board of Trustees Meeting
February 14, 2019
Legion Hall, 9:00 AM
Call to order: 9:10 am
Attendance: Jacki Rubin, Lola Elliot, Lynn Lewinski, Ed Hershberger, John Milliner, Amy Rush, Linda
Stokes, and Meg Lojek
Amendments to Agenda: None
Approval of Minutes: 1-17-19 approved as presented, motion to accept by Lola, with 2"d by Ed.
Director's Report:
Payment Approvals: 1/10/2019, 1/19/19, 1/29/19 motioned by Lynn to approve, with 2"d by
Lola. All aye.
Budget and Stats: Huffman Trust reviewed by Ed and Linda and found in good standing. Meg
completed the State's required Annual Report in January.
Monthly financial statement review is fine.
Staff evaluation process complete; Inventory process begun; Winter Carnival was super fun with
the parade this year. The Snowman making event was a blast! Great success. March 5 program will bring
in an astronaut from the Fly Girls, the original women crew of astronauts. Should be very interesting.
Meg and staff organized a "Volunteer Appreciation Day" for all library volunteers.
Fundraising monthly report has a new format, nice. All is going well with Ambassadors. The
Simplot grant was denied, sadly. Waiting for the outcome of Idaho Women's Charitable fund.
New Business:
Discussion of alternate plans for new library construction: The Trustees have worked on this project for
so long and feel it will succeed. However, it is good practice to discuss a plan of action if the funding goal
is not met. After discussion, Trustees generally agreed that if a bond measure narrowly fails, we would
re -work the measure for a more positive outcome at the next election 6 months later, as well as check
resources of City Council. If not a close outcome, the Trustees will consider the Council's alternative
funding options and move forward with phasing the library project expansion with building alternatives
affordable at each phase.
Discussion of timelines and goals for 2019 of Board of Trustees: Discussion included ways to stay aware
and progressive of our building project and all library policy and budget aspects. Meg will address a new
tactic for accomplishing this by including "upcoming meeting agenda items" list to us monthly.
Policy Review of Internet and Computer Usage Policy: Motioned to be approved by Ed, with 2nd by Lynn.
All aye.
Annual Report to City Council will be done by Lola and Lynn this year, as Jacki will be out of town. Jacki
will send a copy of last year's to help get them started.
RFP from Building Committee for CM/GC: Motioned to be approved by Ed, with 2nd by Lynn. All aye.
Karen will send to interested firms and it will be posted on our website. Meg will confirm requirements
with the Clerk's office.
Old Business
EveryLibrary.org Update: Full of amazing information. The Foundation has ordered 2 books to help share
the support information. We will shift this to Bill Thomas to initiate a "YES!" committee. Trustees agreed
to send names of interested "Yes" Committee members to Bill Thomas via email, as this committee will
need to be formed soon for a possible bond funding action.
Friends Liaison report:
The FOL have not met since the last Trustees' meeting, but Lola noted that Pat Ager developed a
handbook for the FOL organization and that the Winter Carnival Booksale was very successful. Old books
were shared with the Donnelly library, the county jail, and "Toby's Place", a new resale shop in McCall.
Lola reported that he FOL approved Meg's proposed budget for supplemental library funding for this
fiscal year, with the possible exception of the Book Page Subscription. Friends appreciated the volunteer
party put on by the staff.
Foundation report:
The Foundation reviewed accomplishments of 2018 and goals for 2019. Ordered recommended books
to share and to have as reference. One new member is being sought to replace Kathy Schon who can no
longer serve due to family reasons.
City Council Liaison report: N/A
Adjourned: 10:45 am
Next Meetings: March 21st; April 18th May 16th (9:00 AM in Legion Hall)
Minutes prepared by Lynn Le ns , Secretary
Respectfully submitted by Ed Hershberger, Chair 'g:7-s