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HomeMy Public PortalAbout09-7953 Dell Marketing LP Sponsored by: City Manager RESOLUTION NO. 09-7 9 5 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, PIGGYBACKING THE CONTRACT BETWEEN THE STATE OF FLORIDA AND DELL MARKETING LP AND AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN THE AMOUNT OF FORTY NINE THOUSAND FOUR HUNDRED FIFTEEN DOLLARS AND SEVENTY FOUR CENTS ($49,415.74) FOR THE PURCHASE OF FORTY (40) DELL LAPTOPS WITH DOCKING STATIONS, SIX (6) DESKTOP COMPUTERS AND THIRTY EIGHT (38) MOBILE PRINTERS FOR THE CITY'S POLICE DEPARTMENT, PAYABLE FROM ACCOUNT NO. 36-521646 WHEREAS, the City of Opa-locka ("City") Police Department received federal grant funds from the Department of Justice, Community Oriented Policing Services (COPS) Law Enforcement Technology Grant(#2009CKWX0545); and WHEREAS, the City's Police Department is in need of new laptop computers, desktop computers and mobile printers for use in conjunction with the new OSSI Records Management system; and WHEREAS,in accordance with Section 2-316(11) of the City Charter, the City Manager is recommending that the City piggyback Contract No. 250-040-08-1 between the State of Florida and Dell Marketing LP, and accept the quote for the purchase of forty (40) laptops with docking stations, six (6) desktop computers and thirty-eight (38) mobile printers from Dell Marketing LP ("Dell") at a cost of Forty Nine Thousand Four Hundred Fifteen Dollars And Seventy Four Cents ($49,415.74); and WHEREAS, the City Manager is requesting authorization from the City Commission of the City of Opa-locka ("City Commission") to purchase forty (40) laptops with docking stations, Resolution No. 0 9-7 9 5 3 six (6) desktop computers and thirty-eight (38) mobile printers from Dell for the City's Police Department. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby piggybacks Contract No. 250-040-08-1 between the State of Florida and Dell Marketing LP, and accepts the quote from Dell Marketing LP, for the purchase of forty (40) laptops with docking stations, six (6) desktop computers and thirty-eight (38) mobile printers at a cost of Forty Nine Thousand Four Hundred Fifteen Dollars And Seventy Four Cents ($49,415.74). Section 3. The City Commission of the City of Opa-locka hereby authorizes the City Manager to expend funds in the amount of Forty Nine Thousand Four Hundred Fifteen Dollars and Seventy Four Cents ($49,415.74) for the purchase of forty (40) laptops with docking stations, six (6) desktop computers and thirty-eight (38) mobile printers for the City's Police Department at a cost of Forty Nine Thousand Four Hundred Fifteen Dollars And Seventy Four Cents ($49,415.74), payable from Account No. 36-521646. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 28 day of OCTOBER , 2009. JOSE 4 . KEL EY YOR f Resolution No. 0 9—7 9 5 3 Attest: Approved as to form and legal sufficiency: ebor. S. '. . Burnadette Norris-Weeks City Clerk City Attorney Moved by: JOHNSON Seconded by: TAYLOR Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES avp.l ocl(a \ a °4..a-gpT�e Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Mayra L. Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Rose Tydus FROM: Bryan K. Finnie,I im City Manager DATE: October 20,2009 RE: POLICE DELL L. ' OPS, PRINTERS AND DESKTOP COMPUTERS Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENT WITH DELL FOR 40 LAPTOPS WITH DOCKING STATIONS,6 DESKTOP COMPUTERS AND 38 MOBILE PRINTERS FOR FORTY NINE THOUSAND FOUR HUNDRED FIFTEEN DOLLARS WITH SEVENTY FOUR CENTS ($49,415.74). Description: The police Department was awarded Law Enforcement Technology Grant 2009CKWX0545 for the purchase of 40 laptops and 38 printers that will be mounted in police vehicles in other to be utilized in conjunction with our new OSSI Records Management System (RMS). These laptops will replace 25 previously purchase laptops that were damaged due to lack of laptop docking stations in vehicles not installed simultaneously when laptops were issued. The grant also includes the purchase of 6 desktop computers that will be used internally for operation purposes via OSSI RMS. Dell is the sole source provider of the laptops and desktop computers due to their Complete Care Protection and Replacement Plan which covers the computers 100% from any damage. Financial Impact: None— 100% Grant Funded Implementation Time Line: 30 days Legislative History: Acceptance of Grant Recommendation(s): Staff recommends approval Attachment(s): 1. Grant Acceptance Resolution 2. Grant Award Letter 3. Dell Equipment Quotes OQp,.IOCKQ Q \\< O r� C Prepared by: Bernardo Larralde, Information Technology Director End of Memorandum fi3e:///C:fUsers/nrodr b_-dAppData/LocaI/Microsoft/Windows/Temp... DELL QUOTATION QUOTE #: 509755674 Customer#: 1579693 Contract#: 70137 CustomerAgreement #: Dell Std Terms Quote Date: 1016109 Date: 10/6109 6:19:05 PM Customer Name: CITY OF OPA-LOCKA TOTAL QUOTE AMOUNT: $37,889.20_ Product Subtotal: $37,889.20 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: GROUP: 1 QUANTITY: 40 SYSTEM PRICE: $947.23 GROUP TOTAL: $37,889.20 Base Unit: Latitude E$400,Intel Core 2 Duo 17250,2.00GHz,2M L2 Cache,800MHz FSB(224-0739) Memory: 4.0GB,DDR2-800 SDRAM,2 DIMM for Latitude(311-8827) Keyboard: Internal English Keyboard Dual Pointing,for Latitude Notebooks(330-0995) Keyboard: Documentation(English)Latitude E-FamitylMobile Precision(330.1652) Video Card: Intel Integrated Graphics Media Accelerator 4500MHD,Latitude E6X00(320-6894) Hard Drive: 80GB Hard Drive 9.5MM,5400RPMfor Latitude E4X001E5400(341-7470). Hard Drive Controller: Dual pointing touchpad and track stick with Fingerprint Reader for Latitude E5400(311-8968) Floppy Disk Drive: 14.1 Inch Wide Screen WXGA LCDfor Latitude E5400(320-6892) Operating System: Windows XP PRO SP3 with Windows Vista Business LicenseEngllsh,Dell Latitude(420-9610) NIC: Dell Wireless 370 Bluetooth 2.1 Minlcard for Latitude EiMobile Precision(430-3090) Modem: No Modem for Latitude E-Family(313-6507) TBU: US•3-FT,3-Pin Flat E-FamilyPower Cord for Latitude E-Family(330-0879) TBU: 90W 3-Pin,AC Adapter for Latitude E540015500(330-1970) CD-ROM or DVD-ROM Drive: 8X DVD+I-RW for Latitude E5X00(313-6663) CD-ROM or DVD-ROM Drive: Cyberlink Power DVD 8.3,wlth Media.Dell Relationship LOB(421-0636) CD-ROM or DVD-ROM Drive: Roxlo Creator Dell Edition 10.3,Media,Dell RLOB(421-1189) Processor Cable: Dell WLAN 1397(802.11bfg)112MIn€Card for Latitude EJMobilePreclsion(430-3086) Bundled Software: Intel Core 2 Duo Processor(310-8319) ._ Factory Installed Software: No Resource DVD for Dell Optiplex,Latitude,Precision(313-3673) Feature 6rCell/54-WHr Battery for Latitude E6X00(312-0743) Feature Nylon Deluxe Top Load CarryingCase 15.4 inch for Latitude EiMoblie Precision(330.0858) Service: Basic Support:Next Business Day Parts and Labor Onsite Response 2 Year Extended(989-6312) Service: Basic Support:Next Business Day Parts and Labor Onsite Response Initial Year(989-9150) Service: _ Dell Hardware Limited Warranty Pius Onsite Service Initial Year(991-5427) Service: Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s)(991-5558) Installation: Standard On-Site installation Declined(900-9987) Support: CompleteCare Accidental Damage Protection,3 Year(989-6702) Support: Info,Complete Care(988-7689) Misc: Vista Premium Downgrade Relationship Notebook(310-9160) EIPort,Simple Port Repllcatorfor Latitude E-FamitylMoblle Precision(430-3097) 1 oft 10/16/2009 8:58 AM file:///C:flJsers/nrodn uez/App Data/Local/M i crosoft/Wi ndows/Temp... DELL QUOTATION QUOTE #: 511104002 Customer#: 1579693 Contract #: 70137 CustomerAgreement#: Dell Std Terms Quote Date: 10/16109 Date: 10116/09 8:59:59 AM Customer Name: CITY OF OPA-LOCKA TOTAL QUOTE AMOUNT: $7,151.60 Product Subtotal: $7,151.60 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 0 SOFTWARE &ACCESSORIES Product Quantity Unit Price Total PIXMA IP100 Photo Inkiet Printer(A1667458) 38 $188.20 $7,151.60 Number of S &A Items: 1 S&A Total Amount: $7,151.60 1 SALES REP: kevin rezka PHONE: 1-512-725-0024 Email Address: kevin_rezka @dell.com Phone Ext: 7250024 Please review this quote carefully. If complete and accurate, you may place your order online at www deli.cantigtg (use quote number above). POs and payments should be made to Dell Marketing LP. If you do not have a separate agreement with Dell that applies to your order, please refer to www.dell,com/terms as follows: If purchasing for your internal use, your order will be subject to Dells Terms and Conditions of Sale-Direct including Dell's U.S. Return Policy, at www.deli.cornlreturnpoiicv#total. If purchasing for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entitles Purchasing to Resell, and other terms of Deli's PartnerDirect program at www.dell.com/partner. If your order includes services, visit www.dell.com/servicecontracts for service descriptions and terms. Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change. Sales tax on products shipped is based on "Ship To" address,and for downloads is based on "Rill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023. 1 of 2 10/16/2009 10:12 AM file://iC:/Users/nroo. ,..ez/AppData/Lacai/Microsoit/Windows/Temp... DELL QUOTATION QUOTE #: 509755203 Customer#: 1579693 Contract#: 70137 CustomerAgreement#: Dell Std Terms Quote Date: 10/6/09 Date: 10/6/09 6:19:04 PM Customer Name: CITY OF OPA-LOCKA TOTAL QUOTE AMOUNT: $4,373.94 Product Subtotal: $4,373.94 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 GROUP: 1 QUANTITY: 6 SYSTEM PRICE: $728.99 GROUP TOTAL: $4,373.94 Base Unit: Opt!360,Minitower Base(224-0471) Processor: Core 2 Duo E7400/2.80GHz,3M 1066F513(311.9932) Memory 2.OGB,Non-ECC,900MHz DDR2 2xtGB,OptIPlex 330(311-7422) Keyboard: Deli USB Entry Keyboard,No Hot Keys,No Pain est,English,OptiPlex(330-1987) Monitor: Dell 20 Inch Flat Panel Display,E2O10H,OptlPtex,Preclsion,Latltude and Enterprise(320-8244) Video Card: Integrated Video,GMA31O0,Deli OptIPlex 330(320-5766) Hard Ortve: 80GB SATA;7200 RPM Hard Drivewith Data Burst Cacho,Del1 OptiPlex 748 and 330(341-2961) Floppy Disk Drive: No Floppy Drive with Optical Filler Panel,Deil OptiPlex 32Oand 330 Mlnitower(3414839) Operating System: _Windows XP PRO SP3 with Windows Vista Business LlcenseEngilsh,Dell Optiplex(420-9570) Operating System: Vista Basic Downgrade Relationship Desktop(310-9162) Mouse: Dell USB 2 Button Optical Mouse with Scroli,Black OptiPlex(330-2733) CD-ROM or DVD-ROM Drive: 16X DVD+/-RW SATA,Data Only Dell OptiPlex 360(313-6748) CD-ROM or DVD-ROM Drive: Cyberlink Power DVD 8.3,with Media,Dell Relationship LOB(421.0536) CD-ROM or DVD-ROM Drive: Roxio Creator Dell Edition 10.3,Media,Dell RLOB(421-1189) Sound Card: Opt'380 Heat SInk,Minitower(330-2079) Speakers: Internal Chassis Speaker Option,Oell OptiPlex Minitower(313-3350) Cable: OptiPlex 360 Minitower Chasstswith Standard Power Supply(330-2077) Documentation Diskette: Documentation,English,Dell OptlPtex(330-1710) Documentation Diskette: Power Cord,125V,2M,C13,Deil OptiPlex(330-1711) Factory Installed Software: No Dell Energy Smart Power Management Settings,OptlPlex(487-3664) Feature No Resource DVD for Dell Optiplex,Latitude,Precision(313-3673) Service: Basic Support:Next Business Day Parts and Labor Onsite Response 2 Year Extended(990-7672) Service: Basic Support:Next Business Day Parts and Labor Onsite Response Initial Year(990-9710) Service: Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s)(992-1818) Service: Deli Hardware Limited Warranty Plus Onsite Service initial Year(992-1817) Misc: Shipping Material for System Smith Minitower,Deil OptiPlex(330-1186) SALES REP: kevin rezka PHONE: 1-512-725-0024 Email Address: kevin_rezka @dell.com Phone Ext: 7250024 1 oft i0/16/20098:57AM ''i4 - - -- U.S.Department of Justice• . • - = ;' •;..,. Community Oriented Policing Services e Grants Administration Division • - Law Enforcement Technology - Treasury Account Symbol(TAS) 15X0406 • _ - Grrxru#: 2009CKWX0545 ORl4. FL013I2 _ Applicant Organization's Legal Name: Opa-Locka.City of ._ Of!' Vendor it: 346600304 •- DUNS#; 964242364 • - • -- • - - Law Enforcement Executive; Chief James Smith= _ - ' I tddress: 2495 Ali-iRubaAvenue ('it), State,Zip Cade: ()pa-Lnuka,FL 33054 • Telephone,: (30)953.2889 .Far (3135)953-:1,117 Government Executive: City Manager Bryan Finnie .. Address: 780 Fisherman Street - _ = Co,• Stare,bp Code: Opn-Locka,FL 33054 - • Telephone: (305)953-282t • - Fax: (305)953.2870 Award Start Date: 3/11/2009 Award find Date: 3/10/2012 Award Amount: ' -- S 75,000.00 41 1 1:117-814%°Q,---- A. • • . SEP I 1 2009 David Buchanan _ _ -- _- Dille - Acting Director - _ By signing this Award Document,the grantee agrees to abide by all 19 Grant Terms and Conditions on the reverse side of this 1 mi;:ru., • tack paces: _ - James Smith, thie-f of Police 9/23/09 Siam(( -..of Law.Enforce nt Official withihe Typed Name and Title of i,:tw Enforcement Date Authority to. K, s -Grant . •-_" Official • • - P - •ter/ . .. tryan fit: Finnie, Interim City Manager 9/23/09• -. - mss^" •• • f Government Official with the Authority to Typed Name and Title of Government Official Date Accept this Grant Award - - . False statements orclaiins made in connection with COPS grants may result in fines,imprisonment,debarment front' Award ID: participating in federal grants or contracts,and/or any remedy available by law to the Federal Government. 96017 %. 0 o a) j o m o a ` Lr? 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