HomeMy Public PortalAbout09-7965 Ronald M Gibbons Inc Sponsored by: City Manager
RESOLUTION NO. 09-7 9 6 5
A RESOLUTION OF THE CITY COMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PIGGYBACK THE CITY OF MIAMI
GARDENS INVITATION FOR BID FENCING CONTRACT
(IFB) #07-08-040 FROM RONALD M. GIBBONS, INC., FOR
THE PROVISION OF FENCING REPAIRS TO INGRAM
PARK, SHERBONDY PARK AND SEGAL PARK IN AN
AMOUNT NOT TO EXCEED SIX THOUSAND DOLLARS
($6,000.00)AND FROM ACCOUNT 74-572461
WHEREAS,the City of Opa-locka currently operates three parks which are Ingram Park,
Sherbondy Park and Segal Park; and
WHEREAS,the aforementioned City parks are in need of immediate fencing repairs;and
WHEREAS, the procurement code of the City of Opa-locka permits piggybacking of
contracts from other cities, such as the City of Miami-Gardens; and
WHEREAS,the City Commission desires to authorize the City Manager to piggyback the
City of Miami Gardens' fencing Contract Invitation for Bid (11i13) #07-08-040 from Ronald M.
Gibbons, Inc. for fencing repairs to three city parks.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,Florida hereby authorizes the
City Manager to piggyback the City of Miami Gardens Invitation for Bid Fencing Contract (IFB)
#07-08-040 from Ronald M. Gibbons, Inc., for the provision of fencing repairs to Ingram Park,
Sherbondy Park and Segal Park in an amount not to exceed Six Thousand Dollars(6,000.00) from
account#74-572461 and pursuant to the attached Exhibit"A".
Resolution No. 0 9—7 9 65
Section 3. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to take any and all necessary action to effectuate the intent of this Resolution.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1 2 day of NOVEMBER , 2009.
4-410/11
''1 LLEY
MA OR
Attest: 7 Approved as to form and legal sufficienc
P eborah S. Irby Burnadette Norris-Weeks, Esq.
City Clerk City Attorney
Moved by: HOLMES
Seconded by: TAYLOR
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Johnson: YEs
Commissioner Tydus: NOT PRESENT
Vice-Mayor Taylor: YES
Mayor Kelley: YES
OCP toC/t
O
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C a
Memorandum
TO: Mayor Joseph L. Kelley
Vice Mayor Myra L. Taylor
Commissioner Timothy Holmes
Commissioner Dorothy ohnson
Commissioner Rose ',dus
FROM: Bryan K. Finnie,In /City Manager
DATE: November 5,200011//
RE: Parks and reation Fence Replacement/Repairs
Request: APPROV• L OF A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXPEND FUNDS IN AN AMOUNT NOT TO EXCEED
SIX THOUSAND DOLLARS AND ZERO CENTS ($6,000.00) TO RONALD
M. GIBBONS INC., FOR FENCING REPAIRS TO INGRAM,
SHERBONDY, AND SEGAL PARK AS A PIGGYBACK OF THE CITY
OF MIAMI GARDENS FENCING CONTRACT ITB#07-08-040
Description: The Parks and Recreation Department currently operates three parks within the
City of Opa-locka. Ingram and Sherbondy serves as the two premiere parks, while Segal serves
as a passive park. These parks have various fencing concerns that are immediate need of repair
or replacement.
Financial Impact:
General Fund - Account: 74-572461 Repair and Building Maintenance Programs
Implementation Time Line: 30 days
Legislative History: None
Recommendation(s): Staff recommends approval
Analysis: Based on product, service options, service plans, vendor discounts and customer
service levels, Miami Gardens Contract ITB# 07-08-040 allows the City of Opa-locka to
piggyback off their existing contract allowing for more efficiency and quality of product
procurement.
Attachment(s):
1. City of Miami Gardens Fence Services Contract 07-08-040
Prepared by: Starex Smith, Parks and Recreation Director
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"10. City of Miami Gardens
INVITATION TO BID
The purpose of this bid is to establish a contract, by means of sealed bids, with licensed fencing
contractors for the new installation, removal, replacement and repairs of chain link fences within
the boundaries of the City of Miami Gardens, as specified herein, from sources of supply that will
give prompt and efficient service.
PROPOSAL SUBMISSION
Proposals will be received by sealed envelope in the Office of the City Clerk of Miami Gardens,
1515 N.W. 167th Street; Bldg. 5, Suite 200, Miami Gardens, Florida 33169 until 2:00 P.M. on
August 14, 2008, at which time they will be opened and read in the Council Chambers by the
Procurement Buyer. Proposals received after this time will not be considered and no time
extensions will be permitted. Please clearly mark bids:
"ITB#07-08-040—FENCE SERVICES"
Copies of this Proposal Document may be obtained by contacting DemandStar by Onvia at
www.demandstar.com or call toll free 1-800-711-1712 and request Document#07-08-040 or may
be found on the City's web site at www.miamigardens-fl.qov. Vendors who obtain specifications
and plans from other sources other than DemandStar.com are cautioned that the bid package
may be incomplete. All addendums will be posted and disseminated by DemandStar.
FOR INFORMATION
For information on this Invitation to Bid, contact the Procurement Department, (305)622-8000.
ACCEPTANCE AND REJECTIONS
The City of Miami Gardens reserves the right to reject any or all Proposals with or without
cause; to waive any or all irregularities with regard to the specifications and to make the award to
the Consultant offering the greatest advantage to the City.
Please be advised that Pursuant to City Ordnance 2008-03-139 "Cone of Silence", public
notice is hereby given that a Cone of Silence is imposed concerning this City's competitive
purchasing process, which generally prohibits communications concerning the RFP until such
time as the City Manager makes a written communications concerning the competitive purchase
transaction. Please see the detailed specifications for the public solicitation for services for a
statement fully disclosing the requirements of the"Cone of Silence".
ITB#07-08-040 Page 1 of 43
Replace&Remove Fence
July 2008
"ITB#07-08-040—FENCE SERVICES"
August 14,2008
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
Original copy of Bid Form as well as any other pertinent documents must be
returned in order for the Bid to be considered for award. All Bids are subject to
the conditions specified herein and on the attached Special Conditions,
Specifications and Bid Form.
The completed Bid must be submitted in a sealed envelope clearly marked with
the Bid Title to the City Clerk, City of Miami Gardens, 1515 N W 167th Street;
Bldg 5 Suite 200, Miami Gardens, Florida 33169 until 2:00 p.m., local time on
date due.
1.2 EXECUTION OF BID:
The Bid must contain a manual signature of an authorized representative in the
space provided on the Bid Form. Failure to properly sign Bid shall invalidate
same and it shall NOT be considered for award. All Bids must be completed in
pen or be typewritten. No erasures are permitted. If a correction is necessary
draw a single line through the entered figure and enter the corrected figure above
it. Corrections must be initialed by the person signing the Bid. Any illegible
entries, pencil Bids or corrections not initialed will not be tabulated. The original
Bid conditions and specifications together with bidder's response CANNOT be
changed or altered in any way after submitted to the City.
1.3 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and
extended total, when requested. Prices must be stated in units of quantity
specified in the Bid specifications. In case of discrepancy in computing the
amount of the Bid, the UNIT PRICE quoted will govern. All prices must be F.O.B.
destination, freight prepaid (unless otherwise stated in special conditions).
Bidders are to list discounts to be given the City for prompt payment. Award, if
made, will be in accordance with terms and conditions stated herein. Each item
must be proposed separately and no attempt is to be made to tie any item or
items in with any other item or items. Cash or quantity discounts offered will not
be a consideration in determination of award of Bid(s). All prices quoted shall be
guaranteed for 90 days from Bid date unless otherwise specified in Special
Conditions.
1.3.1 TAXES:
The City of Miami Gardens is exempt from all Federal Excise and State
taxes. The applicable tax exemption number is shown on the Purchase
Order.
1.3.2 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules,
Bid prices and extensions and all instructions pertaining to supplies and
services. Failure to do so will be at the bidder's risk.
ITB#07-08-040 Page 2 of 43
Replace&Remove Fence
July 2008
1.3.3 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the Bid, all manufactured items and
fabricated assemblies shall be U.L. listed or re-examination listing where
such has been established by U.L.for the item(s)offered and furnished.
1.3.4 BID'S CONDITIONS:
The City reserves the right to waive irregularities in Bids or to reject all
Bids or any part of any Bid deemed necessary for the best interest of the
City of Miami Gardens, Florida.
1.4 EQUIVALENTS:
If bidder offers makes of equipment or brands of supplies other than those
specified, it must be indicated in the Bid. Specific article(s) of
equipment/supplies shall conform in quality, design and construction with all
published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed,
are informational guides as to a standard of acceptable product quality level only
and should not be construed as an endorsement or a product limitation of
recognized and legitimate manufacturers. Bidders shall formally substantiate and
verify that product(s) offered conform with or exceed quality as listed in the
specifications.
Bidder shall indicate on the Bid form the manufacturers' name and number if
proposing other than the specified brands, and shall indicate ANY deviation from
the specifications as listed. Other than specified items offered requires complete
descriptive technical literature marked to indicate detail(s) conformance with
specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE
CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model
number, the Bid will be considered as a Bid in complete compliance with the
specifications as listed on the attached form.
1.5 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Any item delivered, not
conforming to specifications, may be rejected and returned at bidder's expense.
These items and items not delivered as per delivery date in Bid and/or purchase
order may be purchased on the open market. Any increase in cost may be
charged against the bidder. Any violation of these stipulations may also result in
Bidder's Name being removed from the vendor list.
1.6 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not
destroyed, will, upon request, be returned at the bidder's expense. Bidders will
be responsible for the removal of all samples furnished within (30)days after Bid
opening. All samples will be disposed of after thirty (30) days. Each individual
sample must be labeled with bidder's name. Failure of bidder to either deliver
required samples or to clearly identify samples may be reason for rejection of the
Bid. Unless otherwise indicated, samples should be delivered to the
Procurement Department, 1515 N W 167th Street; Bldg. 5 Suite 200, Miami
Gardens, Florida 33169.
1.7 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met),
show number of days(in calendar days)required to make delivery after receipt of
ITB#07-08-040 Page 3 of 43
Replace&Remove Fence
July 2008
employees from and against all claims, damages, losses and expenses, direct,
indirect or consequential (including but not limited to fees and charges of
attorneys and other professionals and court costs)arising out of or resulting from
the performance of the work, provided that any such claim, damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or death, or to
injury to or destruction of tangible property (other than the work itself) including
the loss of use resulting there from and (b) is caused in whole or in part by any
willful and wanton or negligent or gross negligent acts or omission of
Contractor, any subcontractor, any person or organization directly or indirectly
employed by any of them to perform or furnish any of the work or anyone for
whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder or arises by or is imposed
by Law and Regulations regardless of the negligence of any such party.
In any and all claims against the City or any of their consultants, agents or
employees by any employee of Contractor, any Subcontractor, any person or
organization directly or indirectly employed by any of them to perform or furnish
any of the work or anyone for whose acts any of them may be liable, the
indemnification obligation under the above paragraph shall not be limited in any
way by any limitation on the amount or type of damages, compensation or
benefits payable by or for Contractor or any such Subcontractor or other
person or organization under workers or workman's compensation acts,
disability benefit acts or other employee benefit acts.
It is the specific intent of the parties hereto that the foregoing indemnification
complies with Florida Statute 725.06(Chapter 725). It is further the specific intent
and agreement of the parties that all of the Contract Documents on this project
are hereby amended to include the foregoing indemnification and the "Specific
Consideration"therefore.
The official title of the City is "City of Miami Gardens". This official title shall be
used in all insurance, or other legal documentation. City of Miami Gardens is to
be included as "Additional Insured" with respect to liability arising out of
operations performed for City of Miami Gardens by or on behalf of Contractor or
acts or omissions of Contractor in connection with such operation.
1.16 PATENTS&ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of
Miami Gardens, Florida and its employees from liability of any nature or kind,
including cost and expenses for, or on account of, any copyrighted, patented, or
unpatented invention, process, or article manufactured or used in the
performance of the contract, including its use by The City of Miami Gardens,
Florida. If the bidder uses any design, device or materials covered by letters,
patent, or copyright, it is mutually understood and agreed, without exception, that
the Bid prices shall include all royalties or cost arising from the use of such
design,device, or materials in any way involved in the work.
1.17 OSHA:
The bidder warrants that the product and services supplied to the City of Miami
Gardens, Florida shall conform in all respects to the standards set forth in the
Occupational Safety and Health Act of 1970, as amended, and the failure to
comply with this condition will be considered as a breach of contract. Any fines
levied because of inadequacies to comply with these requirements shall be borne
solely by the bidder responsible for same.
ITB#07-08-040 Page 6 of 43
Replace&Remove Fence
July 2008
1.17A SAFETY PRECAUTIONS:
The bidder shall, if required, maintain suitable and sufficient guards and barriers
and, at night, suitable and sufficient lighting for the prevention of accidents and
all minimum safety standards required by Municipal, County, State and Federal
ordinances and laws shall be strictly met by the bidder
1.18 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall
have precedence.
1.19 ANTI-DISCRIMINATION:
The bidder certifies compliance with the non-discrimination clause contained in
Section 202, Executive Order 11246, as amended by Executive Order 11375,
relative to equal employment opportunity for all persons without regard to race,
color, religion, sex or national origin.
1.20 QUALITY:
All materials used for the manufacture or construction of any supplies, materials
or equipment covered by this Bid shall be new. The items Bid must be new,
unless recycled materials are certified by bidder, the latest model, of the best
quality, and highest grade workmanship.
1.21 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Gardens property to
deliver materials or perform work or services as a result of a Bid award, the
successful bidder will assume the full duty, obligation and expense of obtaining
all necessary licenses, permits and insurance and assure all work complies with
all Miami-Dade County and City of Miami Gardens building requirements and the
Florida Building Code. The bidder shall be liable for any damages or loss to the
City occasioned by willful, wanton or gross negligence of the bidder (or agent)or
any person the bidder has designated in the completion of the contract as a
result of the Bid.
1.22 BID BONDS, PERFORMANCE BONDS,CERTIFICATES OF INSURANCE:
Bid Bonds, when required, shall be submitted with the Bid in the amount
specified in Special Conditions. After acceptance of Bid, the City will notify the
successful bidder to submit a performance bond and certificate of insurance in
the amount specified in Special Conditions.
1.23 DEFAULT/FAILURE TO PERFORM:
The City shall be the sole judge of nonperformance, which shall include any
failure on the part of the successful bidder to accept the award, to furnish
required documents, and/or to fulfill any portion of this contract within the time
stipulated.
Upon default by the successful bidder to meet any terms of this agreement, the
City will notify the bidder three (3) days (weekends and holidays excluded) to
remedy the default. Failure on the contractor's part to correct the default within
the required three (3)days shall result in the contract being terminated and upon
the City notifying in writing the contractor of its intentions and the effective date of
the termination. The following shall constitute default:
A) Failure to perform the work required under the contract and/or within the time
required or failing to use the subcontractors, entities and personnel as
identified and set forth, and to the degree specified in the contract.
B) Failure to begin the work under this contract within the time specified.
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C) Failure to perform the work with sufficient workers and equipment or with
sufficient materials to ensure timely completion.
D) Neglecting or refusing to remove materials or perform new work where prior
work has been rejected as non-conforming with the terms of the contract.
E) Becoming insolvent, being declared bankrupt, or committing act of
bankruptcy or insolvency, or making an assignment renders the successful
bidder incapable of performing the work in accordance with and as required
by the contract.
F) Failure to comply with any of the terms of the contract in any material
respect.
In the event of default of a contract, the successful bidder shall pay all attorney's
fees and court costs incurred in collecting any damages. The successful bidder
shall pay the City for any and all costs incurred ensuing the completion of the
project.
1.24 CANCELLATION:
The City of Miami Gardens reserves the right to cancel this contract by written
notice to the contractor effective the date specified in the notice, should any of
the following apply:
A) The contractor is determined by the City to be in breach of any of the terms
and conditions of the contract and/or to have failed to perform his/her
services in a manner satisfactory to the City. In the event the contractor is
found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for
anticipated loss of revenue or the canceled portions of the contract.
B) The City has determined that such cancellation will be in the best interest of
the City to cancel the contract for its own convenience.
C) Funds are not available to cover the cost of the services. The City's
obligation is contingent upon the availability of appropriate funds.
1.25 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers; work
order number and/or quotation number, if applicable; details of service(s)
performed including service date, brief description, and shall be submitted in
DUPLICATE to Accounts Payable, City of Miami Gardens, 1515 N W 167th
Street; Bldg. 5 Suite 200, Miami Gardens, Florida 33169.
1.26 SUBSTITUTIONS:
The City of Miami Gardens, Florida WILL NOT accept substitute shipments of
any kind. Bidder(s) is expected to furnish the brand quoted in their Bid once
awarded. Any substitute shipments will be returned at the bidder's expense.
1.27 FACILITIES:
The City reserves the right to inspect the bidder's facilities at any time with prior
notice.
1.28 BID TABULATIONS:
Bidders desiring a copy of the Bid tabulation may request same by enclosing a
self-addressed stamped envelope with the Bid.
1.29 APPLICABLE LAW AND VENUE:
The law of the State of Florida shall govern the contract between the City of
Miami Gardens and the successful bidder and any action shall be brought in
Miami-Dade County, Florida. In the event of litigation to settle issues arising
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hereunder, the prevailing party in such litigation shall be entitled to recover
against the other party its costs and expenses, including reasonable attorney
fees,which shall include any fees and costs attributable to appellate proceedings
arising on and of such litigation.
1.30 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplating submitting a Bid under this Invitation for Bid is in
doubt as to the true meaning of the specifications or other Bid documents or any
part thereof, the Bidder must submit to the City of Miami Gardens Procurement
Manager at least seven (7) calendar days prior to scheduled Bid opening, a
request for clarification. All such requests for clarification must be made in
writing and the person submitting the request will be responsible for its timely
delivery.
Any interpretation of the Bid, if made, will be made only by Addendum duly
issued by the City of Miami Gardens Procurement Manager. The City shall issue
an Informational Addendum if clarification or minimal changes are required. The
City shall issue a Formal Addendum if substantial changes which impact the
technical submission of Bids is required. A copy of such Addendum will be sent
to each Bidder receiving the Invitation for Bid. In the event of conflict with the
original Contract Documents, Addendum shall govern all other Contract
Documents to the extent specified. Subsequent addendum shall govern over
prior addendum only to the extent specified.
1.31 AWARD OF CONTRACT:
A) A contract may be awarded to the lowest responsive, responsible Bidder(s)
whose Bid(s), conforming to the Invitation for Bid, is most advantageous to the
City of Miami Gardens. The lowest responsive, responsible Bidder(s) will be
determined in conjunction with the method of award which is described in the
Special Conditions. Tie Bids will be decided as described herein.
B) The City shall award a contract to a Bidder through action taken by the City
Council or the City Manager of the City of Miami Gardens, Florida.
C) The General Terms and Conditions, the Special Conditions, the Technical
Specification, and the Bidder's Bid are collectively and integral part of the
contract between the City of Miami Gardens and the successful Bidder.
D) While the City of Miami Gardens may determine to award a contract to a
Bidder(s) under this Invitation to Bid, said award may be conditional on the
subsequent submission of other documents as specified in the Special
Conditions. The Bidder shall be in default of any conditional award if any of
these documents are not submitted in a timely manner and in the form required
by the City. If the Bidder is in default, the City, through the Procurement
Manager, will void its acceptance of the Bidder's offer and may determine to
select the second lowest responsive, responsible Bidder or re-solicit Bids. The
City may, at its sole option, seek monetary restitution from the defaulting Bidder
as a result of damages or excess costs sustained and/or may prohibit the Bidder
from submitting future Bids for a period of one year.
E) The City reserves the right to exercise the option to renew a term contract of
any successful Bidder(s) to a subsequent optional period; provided that such
option is stipulated in the Special Conditions and is contained in any contract
ultimately awarded in regard to this Bid.
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F) The City reserves the right to automatically extend any contract for a
maximum period not to exceed ninety(90) calendar days in order to provide City
departments with continual service and supplies while a new contract is being
solicited, evaluated and/or awarded, in regard to this Bid.
G) The Bidder agrees and understands that the contract may not be construed
as an exclusive arrangement and further agrees that the City may, at any time,
secure similar or identical services at its sole option.
1.32 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose of
any contract, including any or all of its right, title, or interest therein, or his or its
power to execute such contract to any person, company or corporation without
prior written consent of the City of Miami Gardens, which consent may be
withheld.
1.33 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees
required for this project; and shall comply with all laws, ordinances, regulation
building code requirements applicable to the work contemplated herein.
Damages, penalties and or fines imposed on the County or the bidder for failure
to obtain required licenses, permits or fines shall be borne by the bidder.
1.34 OPTIONAL CONTRACT USAGE
Other State agencies, and/or Governmental Entities in the State of Florida may
purchase from the resulting contract. Contractors shall sell these commodities or
services to the other State agencies and/or Governmental Entities in the State of
Florida at the agencies and/or entities option or as otherwise provided by law.
1.35 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this Bid from
the selected bidder. However, items that are to be"Spot Market Purchased" may
be purchased by other methods, i.e. Federal, State or local contracts.
1.36 WARRANTIES OF USAGE:
Any estimated quantities listed are for information and tabulation purposes only.
No warranty or guarantee of quantities needed is given or implied. It is
understood that the Contractor will furnish the City's needs as they arise.
1.37 PUBLIC ENTITY CRIMES:
As provided in Section 287.133(2) (a), Florida Statutes, a person or affiliate who
has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit Bids on
leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor or consultant under a contract with any
public entity, and my not transact business with any public entity in excess of the
threshold amount provided S.S. 287.017 for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
1.38 CODE OF ETHICS:
As provided in Article 9 Ethics in Public Contracting of the City of Miami Gardens
Ordinance No. 2005-10-28 and Ordinance 2008-03-139 "Cone of Silence", from
the time of advertising until the City Manager presents the recommendation of
award, there is a prohibition on communication with the City Manager and his
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staff and Mayor and City Council. The ordinance does not apply to oral
communications at pre-bid/proposal conference, oral presentations before
selection committees, contract negotiations, public presentations made to the
City Council during any duly noticed public meeting or communications in writing
at any time with any City employee, official or member of the City Council unless
specifically prohibited by the applicable RFP, RFQ or bid documents. A copy of
all written communications must be filed with the City Clerk.
1.39 NON-COLLUSION:
By submitting this bid, Bidder certifies that this offer is made without prior
understanding, agreement, or connection with any corporation, firm or person
submitting an offer for the same materials, services, supplies, or equipment and
is in all respects fair and without collusion or fraud.
No premiums, rebates or gratuities are permitted, either with, prior to or after any
delivery of material or provision of services. Any violation of this provision may
result in the Contract cancellation, return of materials or discontinuation of
services and the possible removal from the vendor bid list(s).
1.40 PROHIBITION OF INTEREST:
No contract will be awarded to a bidding firm who has City elected officials,
officers or employees affiliated with it, unless the bidding firm has fully complied
with current Florida State Statutes and City Charter relating to this issue. Bidders
must disclose any such affiliation. Failure to disclose any such affiliation will
result in disqualification of the bidder and may result in removal from the vendor
bid list(s).
1.41 FLORIDA PUBLIC RECORDS ACT:
All material submitted regarding this bid becomes the property of the City. Bids
may be reviewed by any person ten (10) days after the public opening. Bidders
should take special note of this as it relates to any proprietary information that
might be included in their offer.
Any resulting contract may be reviewed by any person after the contract has
been executed by the City. The City has the right to use any or all
information/material submitted in response to this bid and/or any resulting
contract from same. Disqualification of a bidder does not eliminate this right.
1.42 TIED BIDS:
In the event of an identical tied bid or proposal, preference will be given to local
vendors. If none of the vendors are local, preference will be given to a vendor
with a Drug-Free Workplace Program in accordance with Section 287.087,
Florida Statutes.
1.43 LOCAL PREFERENCE:
In accordance with the City of Miami Gardens Code of Ordinances Sec. 16,
regarding preference to local business, when evaluation percentages are used to
evaluate, and when a non-local business is the highest ranked proposer, and the
ranking of a local proposer is within 5% of the ranking, then the local proposer
shall proceed to negotiate. When a local business's price is within 5% of the
lowest non-local business, then the local business can offer a best and final bid,
within five days of bid opening, equal to or lower than the amount of the low bid
submitted by the non-local business.
1.44 DRUG FREE WORKPLACE AFFIDAVIT:
Pursuant to Section 893.02(4), Florida Statutes, each bidder shall complete the
form on Drug Free Workplace Affidavit and submit same with any bid response.
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1.45 SMALL, MINORITY,AND WOMEN'S BUSINESSES:
The City of Miami Gardens encourages Small, Minority, and Women's
Businesses to participate in this solicitation.
The City of Miami Gardens encourages prime contractor, if subcontractors are to
be let, when economically feasible,to take affirmative steps to assure that Small,
Minority, and Women's Businesses are used when possible. Affirmative steps
shall include:
• Placing qualified small, minority, women's and disadvantage businesses
on solicitation lists;
• Assuring that small, minority, women's and disadvantage businesses are
solicited whenever they are potential sources;
• Dividing total requirements, when economically feasible, into smaller
tasks or quantities to permit maximum participation by small, minority,
women's and disadvantage businesses;
• Establishing delivery schedules, where the requirement permits, which
encourage participation small, minority, and women's businesses;
• Using the services and assistance of the Small Business Administration,
and the Minority Business Development Agency of the Department of
Commerce.
0
1.46 REFERENCE MONETARY CONTRIBUTIONS TO LOCAL SCHOOLS:
In accordance with the City of Miami Gardens Code of Ordinance regarding
preference to businesses that make monetary contributions to local public
schools, when evaluation percentages are used to evaluate, and when a non-
contributing business is the highest ranked proposer, and the ranking of a
contributing proposer is within 5% of the ranking, then the contributing proposer
shall proceed to negotiate. When a contributing business's price is within 5% of
the non-contributing business, then the contributing business can offer a best
and final bid within five days of bid opening, equal to or lower than the amount of
the low bid submitted by the non-contributing business. Lists of local schools
and complete ordinance can be viewed on the City's web page
www.miamigardens-fl.gov.
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FENCE SERVICES"
ITB#07-08-040
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2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this bid is to establish a contract, by means of sealed bids, with
licensed fencing contractors for the new installation, removal, replacement and
repairs of chain link fences within the boundaries of the City of Miami Gardens,
as specified herein, from sources of supply that will give prompt and efficient
service.
2.2 TERM OF CONTRACT:
It is requested that bidders quote fixed prices that will be guaranteed to the City
of Miami Gardens for an initial period of one(1)year. The City of Miami Gardens
reserves the right to exercise the option to renew annually (subject to the
appropriation of funds), not to exceed a maximum of two (2)years. Continuation
of the contract beyond the initial period, and any option subsequently exercised,
is a City prerogative, and not the right of the vendor. This prerogative may be
exercised only when such continuation is clearly in the best interest of the City.
2.3 METHOD OF AWARD:
Award of this contract will be made to the two(2) responsive, responsible bidders
who offer the lowest hourly labor rate. The city reserves the right to increase or
decrease the number of awarded bidders in its best interests. The City also
reserves the right to eliminate any vendor who offers an hourly rate and/or mark-
up for materials that is inconsistent with the price offered by the majority of the
other vendors. The vendors to whom award is made under this solicitation shall
be deemed to be thereby pre-qualified to participate in periodic work
assignments that are identified by the City on an as needed basis. When such
work assignments are identified, the awarded vendors shall be invited to review
the specifications regarding the work to be accomplished, inspect the work area
and offer an itemized price based on the quoted hourly rate, including the cost of
materials.The vendor offering the lowest fixed price for the specific effort shall be
awarded that specific work assignment. The award of a specific work
assignment to one vendor does not preclude other pre-qualified vendors from
submitting offers for other City work assignments.
Successful bidders awarded shall ensure that proper and sufficient staff,
equipment, organization, etc. will be provided for this contract to meet the
specifications denoted herein at a paramount level. Bidders past performance
with the City, if applicable, may be used in the evaluation process in determining
recommendation for award.
2.4 PAYMENT:
Payment will be made upon final completion and acceptance, by the City, of the
fencing project. No draws or partial payments will be made while work is in
progress.
The City will pay the contract price minus any liquidated damages and/or other
damages to the Contractor upon final completion and acceptance.
Bidder must submit a lump sum price inclusive of all labor, parts/supplies,
equipment needed to furnish, deliver, erect, install and connect completely all of
the material and appliances described herein and in the drawings, and supply all
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other incidental material and appliances, tools, transportation, etc., required to
make the work complete and to leave the area in first class operating condition.
2.5 COMPLETION TIME:
See Section 3.0, Paragraph 3.14
Inclement Weather: Notification of request for any delay due to inclement
weather must be requested via facsimile.
The City seeks a source of supply that will provide accurate and timely
completion. The awarded contractor must adhere to completion schedules. If, in
the opinion of the City, the successful contractor fails at any time to meet the
requirements herein, including completion requirements, then the contract may
be cancelled upon written notification for default of contract.
2.6 ADDITIONAL ITEMS/SERVICES:
Although this Solicitation identifies specific items/services to be provided, it is
hereby agreed and understood that any new items/services may be
added/deleted to/from this contract at the option of the City. Quotes may be
requested from the awarded bidders for these additional items/services.
2.7 SITE VISITS:
Bidders are required to be familiar with any conditions which may in any manner,
affect the work to be done or affect the equipment, materials and labor required.
The bidder is also required to examine carefully the specifications and all area
site locations and be thoroughly informed regarding any and all conditions and
requirements that may in any manner affect the work to be performed under this
contract.
2.8 INSURANCE:
Bidders must submit with their bid, proof of insurance meeting or exceeding
the following requirements or a letter of intent to provide the following
requirements if awarded the contract:
2.8.1 Worker's Compensation Insurance—as required by law
2.8.2 Employer's Liability Insurance-$1,000,000 per occurrence
2.8.3 General Liability Insurance - $1,000,000 per person and $1,000,000 per
accident for bodily injury
2.8.4 Automobile Liability Insurance - $500,000 per occurrence, $500,000 per
accident for bodily injury and $500,000 per accident for property damage
on owned or leased vehicles
The required insurance coverage shall be issued by an insurance company
authorized and licensed to do business in the State of Florida, with the minimum
rating of B+ or better, in accordance with the latest edition of A.M. Best's
Insurance Guide.
The successful bidder must submit, no later than ten (10) days after award and
prior to commencement of any work, a Certificate of Insurance naming the City of
Miami Gardens as additional insured.
2.9 CONTACT PERSON:
For any additional information regarding the specifications and requirement of
this proposal, contact: William Garviso, fax: (305) 622-8001, e-mail:
wgarviso @miamigardens-fl.gov.
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2.10 BID CLARIFICATION:
Any questions or clarifications concerning this Invitation to Bid shall be submitted
in writing by mail or facsimile to the Procurement Department, 1515 N W 167th
Street; Bldg. 5 Suite 200, Miami Gardens, Florida 33169, FAX: (305) 622-8001.
The bid title/number shall be referenced on all correspondence. All questions
must be received no later than seven (7) calendar days prior to the scheduled
proposal opening date. All responses to questions/clarifications will be sent to all
prospective bidders in the form of an addendum. NO QUESTIONS WILL BE
RECEIVED VERBALLY OR AFTER SAID DEADLINE.
2.11 PROPOSAL/PERFORMANCE BOND(Not Used)
2.12 LIQUIDATED DAMAGES:
If the successful Contractor fails to complete the project by the thirty day (30)
completion time, it is understood that$150.00 per calendar day will be deducted,
as liquidated damages,for each day beyond the completion time.
2.13 ESTIMATED QUANTITIES: (not used)
2.14 WARRANTY:
The successful contractor will be required to warranty all materials in accordance
with manufacturer's standard warranty and all workmanship for one year from
date of acceptance of work.
The contractor shall re-execute any and all work that fails to conform to the
requirements of this contract. Further, the contractor shall remedy any defects
due to faulty materials and/or workmanship, which appear within a period of one
(1)year from date installation is accepted at contractor's expense.
2.15 REFERENCES/CONTRACT EXPERIENCE:
Each bid submittal must be accompanied by a list of five (5)references, of similar
fencing projects, and a list of five (5) similar contract experiences, which shall
include contact person, telephone number, facsimile number and e-mail address.
It is the responsibility of the bidder to ascertain that the contact person will be
responsive.
2.16 COMPLETE PROJECT REQUIRED:
These specifications describe the various items or classes of work required,
enumerating or defining the extent of same necessary, but failure to list any items
or classes under scope of the several sections shall not relieve the contractor
from furnishing, installing or performing such work where required by any part of
these specifications, or necessary to the satisfactory completion of the project.
2.17 BID SUBMITTAL:
All bids submitted shall include the completed Bid Form and all required product
information and any other items as indicated on the Bid Form. Bids will be
considered "Non-Responsive" if the required information is not submitted by the
date and time specified.
Before submitting bid, each bidder shall make all investigations and examinations
necessary to ascertain if any addendums were issued by the Procurement
Department.
2.18 BIDDER QUALIFICATIONS:
In order for bid submittals to be considered, bidders must submit with their bid,
evidence that they are qualified to satisfactorily perform the specified work.
Evidence shall include all information necessary to certify that the bidder:
maintains a permanent place of business; possess the required licenses; has
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technical knowledge and practical experience in the type of equipment included
in this scope of work; has available the organization and qualified manpower to
the work and has adequate financial status to meet the financial obligations
incident to the work.
2.19 LATE PROPOSALS:
The City of Miami Gardens cannot accept bid submittals received after opening
time and encourages early submittal.
2.20 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall
reference the section. Any exceptions to the General or Special Conditions shall
be cause for the proposal to be considered non-responsive.
2.21 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To
be considered a valid proposal, the ORIGINAL AND TWO COPIES of the
Invitation to Bid and Bid Form pages must be returned, properly completed, in a
sealed envelope as outlined in the first paragraph of General Conditions.
2.22 SOUTHEAST FLORIDA GOVERNMENTAL CO-OPERATIVE PURCHASING
GROUP:
The bidder understands and agrees if any of the governmental entities or
municipalities who are members of the Southeast Florida Co-Op Purchasing
Group may participate in the resulting contract with the same terms and
conditions through the renewal periods.
Each governmental entity will be responsible for awarding the contract, issuing its
own purchase orders, and for order placement. Each entity will require separate
billings, be responsible for payment to the successful bidder and issue its own
tax exemption certificate as required by the bidder.
2.23 CHANGE ORDERS:
After the issuance of a purchase order, the successful contractor agrees if any
change orders are necessary price will not exceed actual cost plus five percent
(5%)overhead and five percent(5%)profit.
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FENCE SERVICES"
ITB#07-08-040
August 14, 2008
PERFORMANCE SPECIFICATIONS
3.0 PURPOSE:
The purpose of this bid is to establish a contract for services to furnish all labor,
supervision, materials, equipment, tools, site work, restoration and other
miscellaneous appurtenance and work necessary to replace and repair fencing
within the boundaries of the City of Miami Gardens. Chain link fence
requirements shall be in accordance with ASTM A-53, ASTM A-90 ASTM A-392,
ASTM A-569,ASTM D-1499, Type E, latest edition.
3.1 GENERAL LOCATION OF WORK:
3.1.1 All work in the fulfillment of this project shall be performed on City
property or public right-of-way. No permission will be given to trespass
on adjoining property.
3.1.2 If property (public or private) is damaged during construction or is
removed for the convenience of the work, it shall be repaired or replaced
at the expense of the contractor in a manner acceptable to the City of
Miami Gardens prior to the final acceptance of the work. Such property
shall include but not be limited to: sidewalks, curbs, footings,
underground utilities, sod,shrubs, and trees.
3.1.3 Contractor shall notify the Public Works Department in writing of the site
having pre-existing damage to sidewalks, curbs, adjacent improvements,
etc., before beginning work. Failure to do so shall obligate the contractor
to make repairs per section 3.1.2.
3.2 PROTECTION:
3.2.2 Contractor shall be solely responsible for pedestrian and vehicular safety
and control within the work site and shall provide the necessary warning
devices, barricades and ground personnel needed to give safety,
protection, and warning to persons and vehicular traffic within the area.
All safety devices must have suitable and sufficient lighting for the
prevention of accidents. All minimum safety standards required by
Municipal, County, State and Federal ordinances and laws shall be
strictly met by the contractor.
3.2.3 Contractor must provide protection necessary to prevent damage to
property, including but not limited to, grass, palms and vegetation and
irrigation where work is being performed and to adjoining properties.
3.2.4 Restore any damage to property including grass, palms and vegetation
and irrigation to its original condition, at contractor's expense, as
acceptable to the City of Miami Gardens.
3.3 HOURS OF WORK:
3.3.1 Contractor will perform work Monday through Friday from 7:30 a.m. to
4:00 p.m., excluding City holidays.
3.4 EMPLOYEES:
3.4.1 Contractor shall be responsible for the appearance of all working
personnel assigned to the project(clean and appropriately dressed at all
times). Personnel must be able to supply proper identification at all
times.
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3.4.2 All employees of the contractor shall be considered to be at all times the
sole employees of the contractor, under the contractor's sole direction,
and not an employee or agent of the City of Miami Gardens. The
contractor shall supply competent and physically capable employees and
the City may require the contractor to remove any employee it deems
careless, incompetent, insubordinate or otherwise objectionable and
whose presence on City property is not in the best interest of the City.
City shall not have any duty to implement or enforce such requirements.
3.4.3 Contractor shall assign an "On Duty" supervisor who speaks and reads
English.
3.5 STORAGE OF MATERIALS:
3.5.1 Contractor must provide for its own storage of material and equipment.
No on-site storage is permitted at the work area or other public areas.
Contractor is responsible for all of his equipment, all fence materials, and
etc. during construction of project.
3.5.2 Safeguarding of all Contractor-owned equipment, tools, materials,
vehicles and surplus fabric is the responsibility of the contractor and
employees. The City of Miami Gardens assumes no direct or implied
responsibility for the theft, vandalism, injury or other undesirable actions
occurring to or performed with any Contractor-owned materials.
3.6 DISPOSAL OF WASTE:
3.6.1 Contractor shall be responsible for disposal of waste materials, rocks,
vegetation, concrete, spoil, existing fence material, containers and any
and all excess materials, etc. at an off site location on a daily basis in
accordance with local, state and federal regulations. City dumpsters are
not to be used by contractor.
3.7 PERMITS:
3.7.1 Contractor shall pay for and obtain all required permits. The fee for
City permits will not be waived.
3.7.2 All work not stated herein shall be in compliance with the South Florida
Building Code and all other national, state, and local codes and
regulations. All permits to be posted on job site.
3.8 UTILITIES:
3.8.1 Contractor shall contact Sunshine Notification Center and all other utility
companies (cables, power, gas, telephone, etc.) to obtain clearance.
Contractor shall be responsible for any and all damage to underground
utilities, structures, pipes, etc. The underground Notification Center
number: 1-800-432-4770.
3.8.2 All utility services shall be restored upon completion of each phase.
3.9 MATERIALS:
3.9.1 FABRIC: Shall be steel No. 9 gauge wire woven, in a two inch diamond
(2") mesh, hot dipped galvanized anchor fence with a zinc coating a
minimum of 1.2 ounces per square foot complying with ASTM A-392.
Weight of zinc coating shall be determined as defined in ASTM
Designation A-90.
3.9.2 VINYL COATING: When vinyl coating is required, fencing, posts and
other appurtenances shall be coated with a .006-.010 inch thick vinyl
coating in black or green, as per ASTM F 668 Class II B. Bonded vinyl
coating is to be plasticized polyvinyl chloride (PVC)with low temperature
plasticizer pigments. Color shall be stabilized and have a light fastness
that withstands a minimum weather-o-meter exposure of 1500 hours
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without any deterioration as defined in ASTM D-1499, Type E. In
addition, vinyl covering will resist attach from prolonged exposure to
dilute solutions of most common mineral acids, sea water and dilute
solutions of most salts and alkali.
3.9.3 POSTS AND OTHER APPURTENANCES: All posts and other
appurtenances used in the construction of the fence shall be hot dipped
galvanized with a minimum of 1.8 ounces per square foot of surface and
black or green vinyl coated as noted above. Pipe sections shall conform
to the requirements of ASTM Designation A-53. End, line and corner
posts shall be two inch(2")O.D. pipe weighing 2.27 lbs. per linear foot.
3.9.4 RAILING: All railing inclusive of top, bottom and mid shall be 1-5/8" O.D.
pipe weighting 1.43 lbs. per linear foot. Top rail shall be provided with
couplings approximately every 20 feet. Couplings are to be outside
sleeve type, at least six inches(6")long.
3.9.5 FITTINGS: All fittings shall be galvanized malleable iron or pressed
steel; all bands shall be beveled edged non-climbable type.
3.9.6 BARBED WIRE: Some fences are to have three (3) strands barbed wire
mounted on galvanized brackets at the top, depending on the specific site
or as directed by the using department.
3.9.7 GATES: Gates shall be equipped with latches, stops, keepers, hinges
and/or rollers and roller tracks(when specified)and a locking mechanism
to accommodate a padlock. All gates and hinges shall be tack welded in
place to prevent vandalism. When so specified, gates are to be provided
with three(3)strands of barbed wire above the fabric.
a. Frames: Construct of schedule 40 galvanized steel pipe in
accordance with ASTM f1083-96 welded at all corners or assembled
with fittings. Paint welds with zinc-based paint. Where corner fittings
are used, provide with truss rods of 5/16 inch minimum nominal
diameter to prevent sag or twist. Provide gate leaves with vertical
intermediate bracing as required, spaced so that no members are
more than eight(8)feet apart. Provide gate leaves ten (10)feet and
over with a horizontal brace or one 5/16 inch minimum diagonal truss
rod. When barbed wire top is required extend the end members of
the gate frames one (1) foot above the top horizontal member to
which three (3) strands of barbed wire, uniformly spaced, will be
attached by use of bands, clips or hook bolts. Dimensions and
weights of gate frames are to be as follows:
b. Frames under 72" in height— 96" or less in width: 1.66 inches O.D.,
(2.270 lbs./ft.) To match main framing; top and bottom members on
sliding gates—2.38 inches o.d., 3.65 lbs./ft.
c. Frames 72"and over in height—over 96" in width: 1.90 inches O.D.,
(2.72 lbs./ft.)To match main framing.
d. Fabric: To be the same type as used in the fence construction.
Attach the fabric securely to the gate frame at intervals not
exceeding 15 inches.
e. Hinges: To be galvanized and of adequate strength for the gate, and
with large bearing surfaces for clamping in position. The hinges are
not to twist or turn under the action of the gate.
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f. Galvanized latches, stops and keepers: Provide for all gates.
Latches to have a plunger-bar arranged to engage the center stop,
except that for single gates of openings less than ten (10)feet wide a
forked latch may be provided. Arrange latches for locking from either
side. Center stops are to consist of a device arranged to be set in
concrete and to engage a plunger bar of the latch of double gates.
No stop is required for single gates. Keepers are to consist of a
mechanical device for securing the free end of the gate when in the
full open position.
g. Galvanized Rollers: Roller bearing grease sealed type, eight (8) inch
minimum diameter, fastened to gateposts with galvanized u-bolts.
Group I
3.11 Installation of Chain Link Fencing and Gates:
3.11.1 Excavation: Do not begin installation prior to completion of final
grading. Drill holes for post footings in firm, undisturbed or
compacted soil. Holes to have a diameter equal to four times the
diameter of the post, but never less than 12".
3.11.2 Excavate hole depths approximately six(6) inches lower than the
post bottom, with bottom of posts set not less than 36 inches
below the surface when in firm, undisturbed soil.
3.11.3 The Contractor shall spread all material (e.g., soil) removed from
post holes and shall be responsible to ensure that all refuse,
rubbish, scrap materials and debris caused by their operations
are cleaned up so the work site presents a neat and orderly
appearance at all times. Unless otherwise instructed prior to the
commencement of any project, all fabric, posts, hinges, ties and
concrete stabilization materials shall be disposed of by the
contractor off site in accordance with environmental regulations.
3.11.4 Clean post holes of any loose material and moisten soil prior to
placing concrete.
3.11.5 Place and align posts in center of holes and hold them six (6)
inches above bottom of excavation.
3.11.6 Place concrete around posts in a continuous pour, and vibrate or
tamp for consolidation. Check each post for vertical and top
alignment, and hold in position during placement and finishing
operations.
3.11.7 Trowel finish tops of footings, and slope or dome to direct water
away from posts. Extend footings for gate posts to the underside
of bottom hinge. Set keepers, stops, sleeves and other
accessories into concrete as required.
3.11.8 Top Rail: Run rail continuously through post caps or extension
arms. Provide expansion couplings as recommended by fencing
manufacturer. Rail shall be kept uniform and level except in
areas of non-uniform grade.
3.11.9 Bottom Rail: Set bottom rail 1" above finish grade. Securely
fasten to posts with boulevard clamps or brace bands and
malleable rail ends, if called for by the Using Department.
3.11.10 Brace assembly: Provide for each gate, corner, pull and end post
for use when top rail is omitted or with fabric 72" or more in
height. Assembly shall consist of a round tubular brace
extending to each adjacent line post at approximately mid-height
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of the fabric, and a truss rod from the line post back to the gate,
corner, pull or end post. Truss rods may be eliminated in any
line or fence where there is a continuous center rail. Fasten
braces to posts with brace bands and malleable brace ends.
3.11.11 Tension Wire: Install tension wires before stretching fabric and
tie to each post with ties or clips. A seven (7)gauge high carbon
steel coil spring tension wire shall be installed along the bottom of
the fence approximately 6"above grade.
3.11.12 Fabric: Pull fabric taut and tie to posts, rails, and tension wires.
Install fabric on security side of fence, and another to frame work
so that fabric remains in tension after pulling force is released.
Top of fabric shall be flush to top rail and bottom of fabric shall
be 1" or held as uniformly close as is practicable and possible
above finished grade.
3.11.13 Tension bars: thread through each fabric loop and secure to
posts with metal bands spaced 15 inches on center.
3.11.14 Barbed Wire (As Requested): Install three (3) parallel wires on
each extension arm on security side of fence. Pull wire taut and
fasten securely to each extension arm.
3.11.15 Gates: Install gates plumb, level, and secure. Hinge gates to
swing through 180 degrees from closed to open. Install ground-
set items in concrete for anchorage, as recommended by the
fence manufacturer. Adjust hardware for smooth operation.
3.11.16 Tie Wires: Use u-shaped wires, conforming to diameter of post to
which attached, clasping pipe and fabric firmly with ends twisted
at least two (2)full turns. Bend ends of wire to minimize hazard
to persons or clothing.
3.11.17 Fasteners: Install nuts for tension band and hardware bolts on
side of fence opposite fabric side. Peen ends of bolts or score
threads to prevent removal of nuts.
3.11.18 Pull posts: Install pull posts with braces in straight runs of fence
not to exceed 400 feet and at intervals not exceeding 400 feet.
3.11.19 Selvage Edges on knuckle fabric 60" high and under for both
selvages. Knuckle fabric 72 inches high and over at bottom
selvage and twist and barb at top. The Project Coordinator
reserves the right to specify type of tope edges constructed at no
additional cost to the City.
3.12 General Specifications for Fence/Gate Installation:
3.12.1 Successful bidder (Hereinafter referred to as the (Contractor)
shall furnish at their expense all supervisors, equipment, tools,
materials, labor, transportation, and other facilities and services
necessary to properly install chain link fencing and gates on a
regular and emergency basis.
3.12.2 Safeguarding of all Contractor-owned equipment, tools,
materials, vehicles and surplus fabric is the responsibility of the
contractor and employees. The City of Miami Gardens assumes
no direct or implied responsibility for the theft, vandalization,
injury or other undesirable actions occurring to or performed with
any Contractor-owned materials.
3.12.3 The Contractor shall re-execute any and all work that fails to
conform to the requirements of this contract. Further, the
Contractor shall remedy any defects due to faulty materials
and/or workmanship, which appear within a period of one (1)
year from date installation is accepted.
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Amos
work is needed to determine the type of work to be performed.
Contractor shall submit a written estimate (proposal). This estimate
shall include a total firm cost to the City itemized as follows; labor
hours (skilled and/or non-skilled), itemization of vendors costs for
material/parts plus mark-up, a brief description of the repair work to
be done and location of work. If the City is interested in proceeding
with the work identified on the Contractor's written estimate, the City
will advise the Contractor of the purchase order number which would
have already been mailed to the Contractor, followed by verbal
notice to proceed. (Upon Request, City may request copies of
invoices from Contractor's suppliers as proof of material cost).
2. Contractor shall not commence work during overtime working hours
prior to obtaining the City's Project Manager approval. Failure to
obtain Project Manager approval, may result in non payment for
overtime.
D. Fence and Gate Removal
1. Description: The unit price for this item includes total price to
dismantle, transport and legally dispose of various heights and types
of fencing and/or gate material up to and including a maximum 120"
height. This price also includes removal and disposal of any post
footings, filling footing holes with material the same as contiguous
ground (e.g., concrete, asphalt, soil, etc.) For a smooth transition to
the adjacent pavement/slab surfaces.
2. Measurement & Payment: Payment will be based upon actual
length, horizontal linear feet of fence and/or gate material removed
and disposed of meeting the acceptance of the Using Department.
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YES_ NO 1. Copy of appropriate License and Permits
YES_ NO 2. Proof of ability to obtain insurance
YES NO 3. Bid Submittal Price
YES_ NO 4. Bid signed by authorized representative
YES_ NO 5. Vendor Representative Contact information
YES NO 6. References with Phone& Fax Numbers,E-mail Address
YES NO 7. List of Similar Contracts
YES_ NO 8. Bid prepared in duplicate
YES NO 9. City Occupational License(if applicable)
The blank spaces in the Bid submittal form must be filled in, and no change shall be
made either in the phraseology of or in the items mentioned in the Bid form. A
vendor must bid on complete sections of this bid. Sections will not be subdivided for
award. Any bid containing a "NO BID" in any portion of a section will not be
considered for that section award.
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BID SUBMITTAL
Deliver Proposal to:
CITY OF MIAMI GARDENS BID #07-08-040
CITY CLERK Title: Fence Services
1515 N W 167th Street; Bldg. 5 Suite 200
Miami Gardens, Florida 33169 August 14, 2008
(Vendor)
agrees to supply labor, equipment, supplies required for the Fence Services as defined in
this Bid in accordance with the requirements of the Specifications, Drawing and Bid
Documents.
Gentlemen:
The undersigned Bidder has carefully examined the Specification requirements, Drawing,
Bid/Contract Documents and is familiar with the nature and extent of the Work and any
local conditions that may in any manner affect the Work to be done.
The undersigned agrees to provide the fence repairs &replacements services called for by
the Specifications, Drawing and Bid Documents, in the manner prescribed therein and to
the standards of quality and performance established by the City for the unit Bid price
stated in the spaces herein provided.
The undersigned agrees the right of the City to hold all Bids and Bid guarantees for a
period not to exceed ninety(90) days after the date of Bid opening stated in the Invitation
to Bid.
The undersigned accepts the invoicing and payment policies.
Upon award of this Bid the City and Contractor each binds himself, his partners,
successors, assigns and legal representatives to the other party hereto in respect to all
covenants, agreements and obligations contained in the Bid Documents.
The Contractor, by signing the Bid Submittal pages, acknowledges and agrees to abide by
all the terms, conditions and specifications contained in this Bid Document. If this bid is
accepted,the undersigned bidder agrees to enter into and execute the contract and accept
the bid rates as full compensation for repair& replacement of fence performed under this
contract.
All costs for materials, equipment, labor, fuel, etc. required to provide the Fence Services
shall be included in this price.
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SERVICE REQUIREMENTS OF THE CONTRACT VENDOR:
Vendor shall provide Repairs&Replacement of Fence etc. as specified herein. YES n NO n
Vendor shall provide the services as specified. YES n NO n
Vendor shall insure adequate personnel and equipment to provide specified levels of YES NO
service.
Vendor shall work with City of Miami Gardens personnel to insure satisfactory YES NO
service.
Vendor shall warranty all fencing material&workmanship for one year upon final YES NO
acceptance
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Bidders should complete all requested information,prices and percentage discounts and submit with bid
response. Failure to do so may result in bidder's bid response being considered non-responsive. The City
reserves the right to award on an All or None Basis.
*Throughout the contract period,Contractor reserves the right to offer a lower percentage mark-up then
indicated in Group I&II,as may be applicable for large projects.
GROUP I—FENCE AND GATE INSTALLATION
A. Labor Hour Rates: Bidders labor rates shall include all travel expenses(auto and gas)and
any and all equipment and tools required. Billing time to start at jobsite.
1. Fence and Gate Installation for Regular working hours Monday through Friday, 7:30 a.m.
to 5:00 p.m.
a. Skilled Tradesman: Estimated 112 Hours @ $ Per Hour=$ Total
b. Non-Skilled Labor: Estimated 112 Hours @ $ Per Hour=$ Total
Regular Work Hours: $
2. Fence and Gate Installation for Overtime working hours Monday through Friday, 5:01
p.m. to dusk and Saturdays, Sundays and Holidays. NOTE: Contractor will be expected
to work in accordance with the regular work hour days and rates bid unless otherwise
requested by the City.
a. Skilled Tradesman: Estimated 22 Hours @ $ Per Hour=$ Total
b. Non-Skilled Labor: Estimated 22 Hours @ $ Per Hour=$ Total
Overtime Work Hours:$
Total for Category A: (Regular Work Hour Total $
Plus Overtime Work Hours)
B. Parts and Materials: In this section, the City has indicated the estimated annual
expenditure for parts and materials. These materials should maintain a fixed priced for a
minimum 12 month period from date of award.
City's Estimated Annual Parts&Materials Expenditure $ 15,000.00
4Ft-(9 Gauge Fabric) Per Linear Ft$
6Ft-(9 Gauge Fabric) Per Linear Ft$
8Ft-(9 Gauge Fabric) Per Linear Ft$
9Ft-(9 Gauge Fabric) Per Linear Ft$
Barbed Wire Per Linear Ft$
2"O.D. pipe/posts Per Linear Ft$
1-5/8"O.D pipe/railings Per Linear Ft$
Vinyl Coating Per Linear Ft$
Bidders are to provide a percentage mark up from cost for all other parts and materials not
listed above.
2. Percentage of Mark-Up from Cost for Parts& Materials
Total for Category B: (Multiply the City's $
estimated annual expenditure by the
percentage of mark up plus 1.00,
Example. If 10% mark up = 1.10 X
estimated annual expenditure)
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GROUP I TOTAL(Category A Plus Category B): $
GROUP II—REPAIR OF EXISTING FENCING
A. Labor Hour Rates: Bidders labor rates shall include all travel expenses (auto and gas)and
any and all equipment and tools required. Billing time to start at jobsite.
Category I: Routine Repairs performed within five(5)Calendar Days(Regular&
Overtime):
1. Furnish repair service for Regular working hours Monday through Friday, 7:30 a.m.to 5:00 p.m.
a. Skilled Tradesman: Estimated 330 Hours @ $ per hour =$ Total.
b. Non-Skilled Labor: Estimated 170 Hours @ $ per hour=$ Total.
Regular Work Hours Subtotal: $
2. Furnish repair service for Overtime working hours Monday through Friday, 5:01 p.m. to
dusk and Saturdays, Sundays and Holidays. Overtime should only be used if work
cannot be completed within regular working hours. Vendor must receive approval by City
Project Manager for working overtime prior to commencement.
a. Skilled Tradesman: Estimated 30 Hours @ $ per hour =$ Total.
b. Non-Skilled Labor: Estimated 30Hours @ $ per hour=$ Total.
Overtime Work Hours Subtotal: $
Category II: Emergency Repairs within 24 Hours(Regular&Overtime):
1. Furnish repair service for Regular working hours Monday through Friday,7:30 a.m.to 5:00 p.m.
a. Skilled Tradesman: Estimated 44 Hours @ $ per hour =$ Total.
b. Non-Skilled Labor: Estimated 44 Hours @ $ per hour=$ Total.
Regular Work Hours Subtotal: $
2. Furnish repair service for Overtime working hours Monday through Friday, 5:01 p.m. to
dusk and Saturdays, Sundays and Holidays.
a. Skilled Tradesman: Estimated 23 Hours @ $ per hour =$ Total.
b. Non-Skilled Labor: Estimated 23 Hours @ $ per hour=$ Total.
Overtime Work Hours Subtotal: $
Total for Category I and II: $
GROUP II TOTAL(Category I&II)): $
GRAND TOTAL OF GROUP I AND GROUP II: $
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OTHER SERVICES:
A. FENCE AND GATE REMOVAL
1. Removal and Disposal of fencing and gate material 96"in height or less $ Per L.F.
2. Removal and Disposal of fencing and gate material over 96"in height $ Per L.F.
Group III
JOB SPECIFIC PROJECTS:
Rolling Oaks Park
A.Remove and properly dispose of approximately 300 linear feet of chain link fence and posts from
two tennis courts
Norwood Park
B.Remove and properly dispose of approximately 600 linear feet of chain link fence and posts from
four tennis courts
C.Furnish and install approximately 600 linear feet of black coated fence material,posts,top rails,
bottom rails,two handicap accessible entrances
Vista Verde Park
D.Furnish and install approximately 37 linear feet of 6FT galvanized commercial grade chain link
fence and 13FT wide baffle. Across side walk at back of park
E.Furnish and install approximately 35 linear feet of 4FT galvanized chain link fence as well as one
4'X 12'double swing gate and 6FT wide baffle.
Risco Park
F. Remove and properly dispose of approximately 200 linear feet of 4FT chain link fence
$
G.Furnish and install approximately 243 linear feet of Commercial Grade 9 Gauge galvanized chain
link fence and one 4'X 12'double swing gate,to include top rail and bottom tension wire
$
H.Remove and properly dispose of existing backstop canopy netting on ball field. Furnish and
install appropriate new braces and re-fabric the canopy with 11.5 gauge fence fabric.
(TOTAL A thru H) $
SIGN
Dated this day of ,
(Month) (Year)
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INDIVIDUAL,FIRM OR PARTNERSHIP
By: /
(Signature) (Print name)
Address:
Telephone: ( ) Fax: ( )
Social Security Number(OR)Taxpayer Identification Number(TIN):
CORPORATION
By: /
(Signature) (Print name)
Address:
Telephone: ( ) Fax: ( )
Taxpayer Identification Number(TIN/EIN):
State Under Which Corporation Was Chartered:
Cont.Bid Submittal Form
Corporate President:
(Print Name)
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Corporate Secretary:
(Print Name)
Corporate Treasurer:
(Print Name)
CORPORATE SEAL
Attest By:
Secretary
Bidder acknowledges the receipt of Addenda No.'s: (please list the date received in the
square below)
1 2 3 4 5 6 7 8 9 10
VENDOR SERVICE REPRESENTATIVE INFORMATION
The following individuals are the designated contacts assigned to the City:
REGULAR WORK HOURS:
Name:
Address:
Telephone: ( )
AFTER WORK HOURS,WEEKEND &HOLIDAYS:
Name:
Address:
Telephone: ( )
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DRUG FREE WORKPLACE
Preference shall be given to businesses with drug-free workplace programs. Whenever
two or more Bids which are equal with respect to price, quality, and service from
businesses that are not located within the City of Miami Gardens are received by the City
for the procurement of commodities or contractual services, a Bid received from a
business that certifies that it has implemented a drug-free workplace program shall be
given preference in the award process. In order to have a drug-free workplace program, a
business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under Bid a copy of the statement specified in subsection(1).
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under Bid, the employee
will abide by the terms of the statement and will notify the employer of any conviction of,
or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace
no later than five(5)days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, by
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
Vendor's Signature
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PROJECT: FENCE SERVICES
OWNER: CITY OF MIAMI GARDENS
CONSULTANT:
INSTRUCTIONS
A. All questions are to be answered in full, without exception. If copies of
other documents will answer the question completely, they may be
attached and clearly labeled. If additional space is needed, additional
pages may be attached and clearly labeled.
B. The City of Miami Gardens shall be entitled to contact each and every
person/company listed in response to this questionnaire. The
proposer, by completing this questionnaire, expressly agrees that any
information concerning the proposer in possession of said entities may
be made available to the City.
C. Only complete and accurate information shall be provided by the
proposer. The proposer hereby warrants that, to the best of its
knowledge and belief, the responses contained herein are true,
accurate, and complete. The proposer also acknowledges that the
City is relying on the truth and accuracy of the responses contained
herein. If it is later discovered that any material information given in
response to a questions was provided by the proposer, knowing it was
false, it shall constitute grounds for immediate disqualification,
termination, or rescission by the City of any subsequent agreement
between the City and the proposer.
D. If there are any questions concerning the completion of this form, the
proposer is encouraged to contact William Garviso, CPPB, Buyer,
facsimile: (305) 622-8001, e-mail: wgarviso @miamigardens-fl.gov.
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QUESTIONNAIRE
Proposer's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation, answer this:
When Incorporated:
In what State:
If Foreign Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice President's Name:
Treasurer's Name:
Members of Board of Directors:
If a Partnership:
Date of Organization:
General or Limited Partnership*:
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Name and Address of Each Partner:
Name Address
1.
2.
3.
*Designate general partners in Limited Partnership
1. Number of years of relevant experience in operating similar business:
2. Have any similar agreements held by proposer for a similar project to the
proposed project ever been canceled?
Yes ( ) No ( )
If yes, give details on a separate sheet.
3. Has the proposer or any principals of the applicant organization failed to
qualify as a responsible proposer, refused to enter into a contract after an
award has been made, failed to complete a contract during the past five
(5) years, or been declared to be in default in any contract in the last five
(5) years?
If yes, please explain:
4. Has the proposer or any of its principals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation
deemed necessary.
5. Person or persons interested in the proposal and Questionnaire Form
(have) (have not) been convicted by a Federal, State,
County or Municipal Court of any violation of law, other than traffic
violations. To include stockholders over ten percent (10%). (Strike our
inappropriate words).
Explain any convictions on a separate sheet.
6. Lawsuits (any) pending or completed involving the corporation,
partnership or individuals with more than ten percent (10%) interest:
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A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five years:
C. List any criminal violations and/or convictions of the proposer and/or
any of its principals:
7. Conflicts of Interest. The following relationships are the only potential,
actual or perceived conflicts of interest in connection with this proposal: (If
none, so state).
The proposer understands that information contained in this Questionnaire will be
relied upon by the City of Miami Gardens in awarding the proposed Agreement
and such information is warranted by the proposer to be true. The undersigned
proposer agrees to furnish such additional information, prior to acceptance of any
proposal relating to the qualifications of the proposer, as may be required by the
City Manager.
The proposer further understands that the information contained in this
questionnaire may be confirmed through a background investigation conducted
by the Miami-Dade Police Department. By submitting this questionnaire, the
proposer agrees to cooperate with this investigation, including but not necessarily
limited to fingerprinting and providing information for credit check.
I certify that the information and responses provided on this Questionnaire are
true, accurate and complete. The Owner of the Project or its representatives
may contact any entity or reference listed in this Questionnaire. Each entity or
reference may make any information concerning the Contractor available to the
Owner.
Dated ,20_
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July 2008
LIST OF SUBCONTRACTORS
The Undersigned states that the following is a full and complete list of the proposed subcontractors on this
Project and the class of Work to be performed by each,and that such list will not be added to nor altered
without written consent to the City through the City Representative.
SUBCONTRACTOR AND ADDRESS CLASS OF WORK TO BE PERFORMED
(1)
(2)
(3)
(4)
(5)
(6)
(7)
DATE PROPOSER
BY:
ITB#07-08-040 Page 38 of 43
Replace&Remove Fence
July 2008
REFERENCES
As specified in the Special Conditions of this Bid Document,Bidders are to present the
details of a minimum of five(5)references of similar work. (Additional references may be
submitted on a separate sheet)
COMPANY NAME,ADDRESS, CITY,STATE,ZIP
PHONE&FAX NUMBER
Company Name:
Address:
Contact Name:
Phone: Fax:
Company Name:
Address:
Contact Name:
Phone: Fax:
Company Name:
Address:
Contact Name:
Phone: Fax:
Company Name:
Address:
Contact Name:
Phone: Fax:
ITB#07-08-040 Page 39 of 43
Replace&Remove Fence
July 2008
SERVICE CONTRACTS EXPERIENCE
As specified in the Special Conditions of this Bid Document,Bidders are to present the
details of service contract experience. It is mandatory that all service contracts for
governmental entities be included (Additional contracts may be submitted on a separate
sheet in this format)
CONTRACTING COMPANY NAME,ADDRESS, DATE OF CONTRACT,LOCATION AND BRIEF
CITY,STATE,ZIP DESCRIPTION OF WORK PERFORMED
PHONE&FAX NUMBER
1.Company Name: 1.
Address:
Contact Name:
Phone: Fax:
2. Company Name: 2.
Address:
Contact Name:
Phone: Fax:
3.Company Name: 3.
Address:
Contact Name:
Phone: Fax:
4.Company Name: 4.
Address:
Contact Name:
Phone: Fax:
ITB#07-08-040 Page 40 of 43
Replace&Remove Fence
July 2008
LIST OF EQUIPMENT AVAILABLE
FOR THIS CONTRACT
List all equipment which will be dedicated to the Fence Repairs and Installation as listed in
this bid document.(Additional equipment may be submitted on a separate sheet in this
format)
EQUIPMENT NUMBER EMPLOYEES&EXPERIENCE
AVAILABLE ASSIGNED TO OPERATE THIS
EQUIPMENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
ITB#07-08-040 Page 41 of 43
Replace&Remove Fence
July 2008
BIDDERS AFFIDAVIT
Note: This affidavit must be properly executed by the bidder and attached to its proposal.
Project Number: Date:
Project Title:
STATE OF FLORIDA COUNTY OF DADE
Before me, the undersigned authority, authorized to administer oaths and take
acknowledgements, personally appeared:
Who, after being first duly sworn, upon oath deposes and says that he is an authorized
representative of:
(Hereinafter called the Bidder)
(Legal Name, Corporation, Partnership, Firm, Individual)
Located at and, that said bidder has visited the
site of the work and has carefully examined the plans and specifications for said project and
checked them in detail before submitting his bid or proposal; and further, that said bidder or his
agents, officers, or employees have not either directly or indirectly, made any agreement or
participated in any collusion with other bidders, or representatives of the City, or otherwise taken
any action in restraint of open competitive bidding in connection with his bid or proposal for said
Project.
ATTEST:
Legal Name of Bidder
Signature
SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF
(SEAL)
MY COMMISSION EXPIRES:
Notary Public, State of Florida at Large
Attach to Proposal
ITB#07-08-040 Page 42 of 43
Replace&Remove Fence
July 2008
Request for Taxpayer C.ive form to the
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ITB#07-08-040 Page 43 of 43
Replace&Remove Fence
July 2008