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2014CA005628 (5/12/14)*
* * ** CASE NLWER: 2014CA005628 DIVISION: AG * * ** Filing 4 13449693 Electronically Filed 05/08/2014 03:50:42 PM 1� IN THE CIRCUIT COURT OF THE 15T" JUDICIAL CIRCUIT IN AND FOR PALM BEACH COUNTY, FLORIDA MARTIN E. O'BOYLE and CHRISTOPHER F. O'HARE Plaintiffs, V. TOWN OF GULFSTREAM Defendant. THE STATE OF FLORIDA To each Sheriff of the State: CASE NO.: 2014CA008628 SUMMONS YOU ARE COMMANDED to serve this summons and a copy of the complaint in this law suit on defendant :' Town of Gulf Stream 100 Sea Road Gulf Stream, Florida 33483 Each defendant is required to serve written defenses to the complaint or petition on Ryan Witmer, Plaintiff's attorney, whose address is 1286 West Newport Center Drive, Deerfield Beach, Florida 33442, within twenty (20) days after service of this summons on that defendant, exclusive of the day of service, and to file the original of the defenses with the clerk of this court either before service on plaintiff's attorney or immediately thereafter. If a defendant fails to do so, a default will be entered against the defendant for the relief demanded in the complaint or petition. MAY 12 2014 DATED on May 2014 Lo The O'Boyle Law Firm P.C. Attorneys for the Plaintiff 1286 West Newport Center Drive Deerfield Beach, Florida 33442 Telephone: (954) 574 -6885 Facsimile: (954) 360 -0807 oboylecourtdocs(rinbovl elawfinn.com iwiti7ier@.oboylelawfjnii.com SHARON R. BOCK Clerk & Comptroller P.O. Box 4667 West Palm Beach, Florida 33402 -4667 MARTIN E. O'BOYLE; and CHRISTOPHER F. O'HARE Plaintiffs, V. TOWN OF GULFSTREAM Defendant. IN THE CIRCUIT COURT OF THE 15Tn JUDICIAL CIRCUIT IN AND FOR PALM BEACH COUNTY. FLORIDA CASE NO.: COMPLAINT TO ENFORCE FLORIDA'S PUBLIC RECORDS ACT AND OPEN PUBLIC MEETINGS ACT The Plaintiffs, Martin E. O'Boyle & Christopher F. O'Hare ( "Plaintiffs "), by and through the undersigned counsel, hereby sues the, Town of Gulfstream ( "Defendant "), and states: 1. This action concerns the Defendant's violation of Plaintiffs' civil rights pursuant to Article 1, Section 24 of the Florida Constitution and Chapters 119 & 286 Florida Statutes, (the "Public Records Act" and the "Public Meetings Act "). 2. This action seeks declaratory and equitable relief. 3. Specifically, Plaintiffs are seeking an order declaring the Defendant to be in breach of its constitutional and statutory duty to permit access to public records and open access to public meetings thereby compelling the Defendant to provide access to the requested public records, public meetings, and by awarding Plaintiffs attorney's fees and costs. Additionally, Plaintiffs request this matter be expedited, upon motion by Plaintiffs pursuant to Section 119.11(1), Florida Statutes. PARTIES, JURISDICTION AND VENUE 4. Martin E. O'Boyle is a Florida citizen, and at all times relevant hereto was entitled to the inspection and copying of public records pursuant to the provisions of Chapter 119, Florida Statutes and Art. 1, § 24 of the Florida Constitution and entitled to the privileges or immunities afforded by the Open Public Meetings Act. 5. Christopher F. O'Hare is a Florida citizen, and at all times relevant hereto was entitled to the inspection and copying of public records pursuant to the provisions of Chapter 119, Florida Statutes and Art. 1, § 24 of the Florida Constitution and entitled to the privileges or immunities afforded by the Open Public Meetings Act. 6. Plaintiffs each reside in Palm Beach County. 7. Defendant is a Florida municipality, located in Palm Beach County, and at all times relevant hereto is an "agency" as that term is defined in § 1 19.011(2), Fla. Stat. and is otherwise sui juris. 8. This Court has subject matter jurisdiction pursuant to Article V, Section 5(b) of the Florida Constitution, and §119.11, Fla. Stat. 9. This Court is the appropriate venue for the vindication of the Plaintiffs' civil rights because all parties are located in Palm Beach County. waived. 10. All conditions precedent to this action have occurred or have been excused or GENERAL ALLEGATIONS 11. On March 14'h, 2014, Defendant held a regular Commission Meeting. 12. Point VII on the agenda read, "Communication from the Public (5 min. maximum)." The agenda for the March 14, 2014 meeting is attached hereto and incorporated herein as Exhibit A. 13. On March 28, 2014 Defendant's held a special Commission Meeting. 14. On the agenda, Point IV read "Hiring Additional Counsel" and Point V read "Appointment to the Ad Hoc Committee." There was no public comment period. The agenda for the March 28, 2014 meeting is attached hereto and incorporated herein as Exhibit B 15. These agenda items were items of substantial public concern. 16. On April 11, 2014 Defendant held a regular Commission Meeting. 17. Point VII on the agenda read, "Communication from the Public (5 min. maximum)." The agenda for the April 11, 2014 meeting is attached hereto and incorporated herein as Exhibit C. 18. On April 14, 2014 Defendant's held a Special Commission Meeting. 19. The agenda called for the first reading of an ordinance regulating parking at the Town Hall (the "Parking Ordinance ") 20. The ordinance would severely affect Mr. O'Boyle's ability to park his banner -clad truck, visibly displaying political speech, at Town Hall. 21. The Parking Ordinance agenda item is a major item of substantial public concern. 22. There was no public comment period for the April 14, 2014 meeting, which included the first reading of the proposed Parking Ordinance. The agenda for the April 14, 2014 meeting is attached hereto and incorporated herein as Exhibit D. 23. On April 29, 2014 Defendant held another Special Commission Meeting where it passed the Parking Ordinance. 24. There was no public comment in the agenda for the April 29, 2014 meeting. 25. Both the second reading and adoption of the Parking Ordinance and the consideration of establishing a financial ad hoc committees were on the agenda for the April 29, 2014 meeting. The agenda for the April 29, 2014 meeting is attached hereto and incorporated herein as Exhibit E. 26. The Parking Ordinance and the financial ad hoc committee are items of substantial public concern. 27. Plaintiffs O'Boyle and O'Hare attended the April 29, 2014 Special Commission Meeting. 28. Plaintiff O'Boyle waited for an opportunity to comment on the Parking Ordinance because it would directly affect him and was being passed because of his actions. 29. Plaintiff O'Hare waited for an opportunity to comment on the Parking Ordinance at the April 29 Meeting. 30. After the second reading was finalized, the ordinance was voted upon and became law without an opportunity for either Plaintiff O'Boyle or Plaintiff O'Hare to comment. Mr. O'Bovle's Public Records Request 31. On April 21, 2014 Mr. O'Boyle made a public records request to Defendant: "Provide drafts of the minutes fi•orn the Commission Meetings starting with the Commission Meeting on March 14, 2013 through April 11, 2014." Which is attached hereto and incorporated herein as Exhibit F. 32. On April 28, 2014 Mr. O'Boyle followed up and supplemented his April 2151 records request asking for the minutes of the April 14, 2014 Commission Meeting, which is attached hereto and incorporated herein as Exhibit G. 33. Plaintiff O'Boyle desired the minutes of the past few Commission Meetings because he had learned about the proposed Parking Ordinance, was an interested party, and 4 wanted to learn the history and politics of the matter in order to speak at the April 291h Special Commission Meeting. 34. On April 29, 2014 the Defendant responded: This letter ... provides you with the full responsive production of the public records requested in your email dated April 21, 2014 that we acknowledged on April 22, 2014. This correspondence is reproduced below for your convenience. Please open the attached files, which includes the documents that are responsive to your request. Note that the draft minutes for the April 11, 2014 and April 14, 2014 meetings have not yet been prepared. Unless we hear back from you, we consider this matter closed. Defendant's response is attached hereto and incorporated herein as Exhibit H. 35. On April 29, 2014 at 10:24 a.m., Defendant sent an email to Plaintiff O'Boyle containing minutes for the two Commission Meetings on March 14, 2014 and the Commission Meeting on March 28, 2014. 36. Plaintiff O'Boyle attended the April 29, 2014 Special Commission Meeting without access to the draft minutes of the preceding Commission Meetings. Mr. O'Hare's Public Records Request 37. On April 24, 2014 Mr. O'Hare requested from Defendant: All documents regarding items to be discussed at the Town Commission Special Meeting scheduled to be held on April 29, 2014. Documents to include all public records includingfrles, memos, notes, drafts, letters, emails, photos, reference materials, code sections, opinions, minutes and audio ofprevious discussions and any record in any way related to the subject of items to be discussed and/or voted on. The portion of the Town's current Comprehensive Land Use Plan or similar records that addresses the Town's policies regarding beach access and beach parking. 38. On April 25, 2014, Defendant responded to Plaintiff Mr. O'Hare's public records request directing him to the Town's website because some of the records sought were posted online. The response is attached hereto and incorporated herein as Exhibit I. 39. Plaintiff O'Hare did not receive minutes or any other responsive documents that were not online. 40. Plaintiff O'Hare attended the April 29, 2014 Special Commission Meeting without access to any responsive documents other than those posted online by Defendant. 41. As of May 7, 2014, the minutes of the April 1 1 and April 14 meetings were not available online. 42. As of May 7, 2014, the next Commission meeting was scheduled for May 9, 2014. COUNT I — O'BOYLE UNLAWFUL WITHHOLDING OF PUBLIC RECORDS 43. Plaintiff O'Boyle re- alleges and incorporates by reference the above numbered paragraphs 31 through 36 as if fully alleged herein. 44. Although Plaintiff O'Boyle received one draft for each of the March Commission Meetings, Plaintiff O'Boyle believes that there are other drafts because those drafts provided are ostensibly identical to the final minutes for those meetings. 45. Upon information and belief, Defendant's employeesjot down handwritten notes during the meetings that serve as the first draft, outline, or framework of the minutes. 46. Defendant, as an agency defined in § 1 19.01 1(2), Fla. Stat. owes a duty to allow access to any person to all public records within its control pursuant to Fla. Stat. Section 119.01(1) unless specifically exempted by the Florida Constitution. 47. Defendant violated its duty when it refused to provide Plaintiff O'Boyle with copies of the requested records in violation of Article I, §24 of the Florida Constitution, §I 19.07(I)(a), Fla. Stat. and well - established case law. 48. The records Plaintiff O'Boyle requested are not exempted under Florida's Public Records Act. 49. The Defendant cited no statutory exemption applicable to the requested records. 50. Defendant's refusal to provide Plaintiff O'Boyle with copies of the requested records constitutes an unlawful and unreasonable withholding or refusal of access to records as contemplated by Florida's Public Records Law. WHEREFORE, Plaintiff prays this Court: (a) Declare that the Defendant's failure to provide Plaintiff O'Boyle with access to the requested public records was unconstitutional and unlawful under Article I, Section 24 of the Florida Constitution and the Public Records Act; (b) Order the Defendant to produce all documents responsive to Plaintiff O'Boyle's public records request (upon payment of the statutorily authorized fees, if any); (c) Award Plaintiff O'Boyle his reasonable attorney's fees, costs, and expenses incurred in this action, as provided in Section 119.12, Florida Statutes; and (d) Grant such further relief as the Court deems proper. COUNT II — O'HARE UNLAWFUL WITHHOLDING OF PUBLIC RECORDS 51. Plaintiff O'Hare re- alleges and incorporates by reference the above numbered paragraphs 37 through 42 as if fully alleged herein. 52. Defendant, as an agency defined in § 1 19.01 1(2), Fla. Stat. owes a duty to allow access to any person to all public records within its control pursuant to Fla. Stat. Section 119.01(1) unless specifically exempted by the Florida Constitution. 53. Defendant violated its duty when it refused to provide Plaintiff O'Hare with all documents responsive to his public records request, including but not limited to minutes from Town Commission Special Meetings held on April 11, 2014 and April 14, 2014 in violation of Article 1, §24 of the Florida Constitution, §1 19.07(I)(a), Fla. Stat. and well - established case law. 54. The records Plaintiff O'Hare requested are not exempted under Florida's Public Records Act. 55. The Defendant cited no statutory exemption applicable to the requested records. 56. Defendant's refusal to provide Plaintiff O'Hare with copies of the requested records constitutes an unlawful and unreasonable withholding or refusal of access to records as contemplated by Florida's Public Records Law. WHEREFORE, Plaintiff prays this Court: (a) Declare that the Defendant's failure to provide Plaintiff O'Hare with access to the requested public records was unconstitutional and unlawful under Article 1, Section 24 of the Florida Constitution and the Public Records Act; (b) Order the Defendant to produce all documents responsive to his public records request (upon payment of the statutorily authorized fees, if any); (c) Award Mr. O'Hare his reasonable attorney's fees, costs, and expenses incurred in this action, as provided in Section 119.12, Florida Statutes; and (d) Grant such further relief as the Court deems proper. Count III — Open Public Meetings Act (Failure to PromptlV Record Minutes) 57. Plaintiffs re- allege and incorporates by reference the above numbered paragraphs 1 I through 30 as if fully alleged herein. 58. Defendant is an authority, municipal corporation, or political subdivision as defined in Section 286.011. Florida Statutes. 59. Defendant's March 14'h, March 28'h, April I Ph, April 14`h, and April 29 °i Commission Meetings, were subject to the provisions of Section 286.01 1(2), Florida Statutes. 60. Defendant violated and continues to violate the provisions of Section 286.011(2), Florida Statutes because Defendant's did not promptly recorded the minutes for those meetings. 61. Defendant is engaging in a practice where it is not making minutes available until they are approved by the Commission and will continue to violate the Public Meetings Act by failing to provide access to minutes or draft minutes of past meetings promptly and absent court intervention. 62. In the alternative, Defendant is waiting to record the minutes of past meetings until right before the public meetings where they are scheduled to be approved. 63. Plaintiffs were denied access to minutes or drafts of minutes from past commission meetings that related to the actions taken by the Commission at the April 29, 2014 meeting. The minutes of the April 11, 2014 and April 14, 2014 meeting were critical and necessary for Plaintiffs public participation at the April 29, 2014 meeting. 64. Defendant's failure to promptly record and make available the minutes of the aforementioned meetings leading up to April 29, 2014, deprived Plaintiffs of their right to participate in open government. WHEREFORE, Plaintiffs prays this Court: (a) Declare that the Defendant's failure to provide Plaintiffs with access to the requested public records was unconstitutional and unlawful under Article 1, Section 24 of the Florida Constitution and the Open Public Meetings Act; (b) Order the Parking Ordinance — to be codified as Chapter 31 of the Town Code — null and invalid; (c) Enjoin the Defendant from enforcing Chapter 31 of the Town Code; (d) Award Plaintiffs their reasonable attorney's fees, costs, and expenses incurred in this action, as provided in Section 286.1 I, Florida Statutes; and (e) Grant such further relief as the Court deems proper including fines under Section 286.11(3)(a), Florida Statutes. Count IV — Violation of the Anti -Shush Law Section 286.0114 Fla. Stat. 65. Plaintiffs re- alleges and incorporates by reference the above numbered paragraphs I 1 through 30 as if fully alleged herein 66. The Gulf Stream Commission is a board or commission under Section 286.01 14, Florida Statutes. 67. Defendant's March 14'h, March 28'h, April 11'h, April 14'h, and April 29 °i Commission Meetings, were subject to the provisions of Section 286.01 14, Florida Statutes. 68. Leading up to the April 29, 2014 meeting Plaintiff O'Hare alerted Defendant several times that he wished to speak about the Parking Ordinance at that meeting. E 69. Before the April 29, 2014 meeting regarding Defendant's parking lot ordinance, Plaintiff O'Hare spoke with Mayor Scott Morgan alerting him that he intended to speak about the Parking Ordinance before it was passed. 70. At the beginning of the April 29, 2014 meeting Plaintiff O'Hare stood patiently by the podium to the side of the Commissioner's Dais, waiting for his turn to speak. 71. Plaintiff O'Hare took that position at the podium because it is customary for Defendant to allow public input before the substantive portions of the meetings and deliberations that occur at the Commission Meeting. Plaintiff O'Hare remained at the podium throughout the entire meeting wating for an opportunity to speak. 72. The Commissioners, with Mayor Scott Morgan as chairman, ignored Plaintiff O'Hare's physical gestures signaling that he was ready to speak and proceeded to pass the Parking Ordinance. 73. Plaintiff O'Boyle was also waiting to comment on the Parking Ordinance. 74. The meeting continued without public comment until the Commissioners began discussing adjournment of the meeting. 75. Plaintiffs had no opportunity to speak on the Parking Ordinance before it was passed into law due to the conduct of Mayor Morgan at the April 29`h meeting. No public comments were scheduled for the April 10 meeting. WHEREFORE, Plaintiffs prays this Court: (a) Declare that the Defendant's failure to provide Plaintiffs with access to the requested public records was unconstitutional and unlawful under Article I, Section 24 of the Florida Constitution and the Open Public Meetings Act; (b) Enjoin the Defendant from prohibiting public comment for Special Commission Meetings and all other meetings; (c) Award Plaintiffs their reasonable attorney's fees, costs, and expenses incurred in this action, as provided in Section 286.1114, Florida Statutes; and (d) Grant such further relief as the Court deems proper. Count V Failure to Provide Notice and Be Heard 76. Plaintiff O'Boyle re- alleges and incorporates paragraphs 11 through 30 as stated above. 77. The Parking Ordinance was an ordinance as defined under Section 166.041, Florida Statutes. 78. Defendant violated Section 166.041, Florida Statutes when they passed the Parking Ordinance (Chapter 31 of the Town Code) without giving Plaintiff O'Boyle notice and an opportunity to be heard. 79. Plaintiff O'Boyle was an interested party under Section 166.041 because the Parking Ordinance would affect the liberty interest attached to Plaintiff O'Boyle's truck and free speech. WHEREFORE, Plaintiff prays this Court: (a) Declare that the Defendant's failure to provide Mr. O'Boyle with notice and an opportunity to be head was unlawful under Section 166.014, Florida Statutes; (b) Order the Parking Ordinance (Chapter 31 of the Town Code) null and void. (c) Award Plaintiffs their reasonable attorney's fees, costs, and expenses incurred in this action. (d) Grant such further relief as the Court deems proper. 12 Respectfully submitted, Dated: May 8 .2014 THE O'BOYLE LAW FIRM, P.C. Attorneys for Plaintiff 1286 West Newport Center Drive Deerfield Beach, FL 33442 Telephone: (954) 574 -6885 Facsimile: (954) 360 -0807 For Service of Court Documents: obovlecourtdocs (i�obovlelawfirm.com By: /s/ Ryan L. Witmer Ryan L. Witmer, Esq. Florida Bar #0107563 rwitmeraoboylelawfirm.com 13 EXHIBIT A March 7, 2014 MAYOR: Joan K. Orthwein VICE MAYOR: Thomas M. Stanley COMMISSIONER: W. Garrett Dering Robert W. Ganger Donna S. White REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 14, 2014 @ 11:D0 A.M. IN THE COMMISSION CHAMBERS OF.THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of 2- 14 -14. Additions, withdrawals, deferrals, arrangement of agenda items. Vi. Announcements A. Regular Meetings and Public Hearings I. March 14, 2014 @ noon - Seating of Commissioners 2. April 11, 2014 @ 9 A.M. 3. May 9, 2014 @ 9 A.M. 4. June 13, 2014 @ 9 A.M. 5. July 11, 2014 @ 9 A.M. S. August 9, 2014 @ 9 A.M. B. Mayor's Proclamation - "Water Conservation Month" VII. Communication from the Public (5 min. ma::imum) VIII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Mark Marsh of Bridges 6 Marsh, as Agent for Mr. 6 Mrs. Nelson Grumney, the owners of property located at 2960 Polo Drive, Gulf Stream, Florida, which is legally described as Lot 21 Gulf Stream Cove Subdivision. a. SPECIAL EXCEPTION to permit the addition of a sDa, that will encroach 4.34 ft. into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 ft. into the west setback. b. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to allow the construction of a spa which will encroach 4.34 ft. into the west setback and will be attached to and become a part of the existing pool that encroaches 6.42 ft. into the west setback. 2. An application submitted by Mark Marsh and Nievera Williams as agents for Mr 6 Mrs. Bryan Cook, owners of property located at 1226 North Ocean Boulevard, Gulf Stream, Florida, legally described as Lot 2, Hidden Harbour Estates Plat Two. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a partial 2 story, Anglo Carribbean style single family dwelling with guest quarters and a three car garage, a total of 9,403 sq. feet, and a swimming pool.. AGENDA CONTINUED IX. Reports. A. Utility Undergrounding -Danny Brannon (Engineer) B. Town Manager C. Architectural Review 5 Planning Board 1. Meeting Dates a. March 27, 2014 @ 8:30 A.M. b. April 24, 2014 @ 8:30 A.M. c. May 22, 2014 @ B:30 A.M. d. June 26, 2.014 @ 8:30 A.M. e. July 24, 2014 @ 8 :30 A.M. f. There is no meeting in August. D. Finance Director 1. Financial Report for February 2014 E. Police Chief 1. Activity for February 2014 X. Items for Commission Action. A. Appointment of Ad Hoc Committee Member Re: Landscaping B. Resolution No. 14 -1; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM,PALM BEACH COUNTY, FLORIDA URGING THE FLORIDA LEGISLATURE TO ADOPT AND GOVERNOR RICK SCOTT TO SUPPORT LEGISLATIVE CHANGES PROVIDING FOR THE REGULATION OF RECOVERY RESIDENCES OR "SOBER HOUSES" IN THE FORM OF STATEWIDE LICENSING ANED REGISTRATION; AND PROVIDING FOR AN EFFECTIVE DATE. C. Items by Mayor s Commissioners XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 h1LNUTES OF THLc REGULAR TIEI:`i'ING AND PUBLIC HEARING HELD BY THE TOWN COh%11&910N OF THE TOWN OF GULF S1REAhi ON FRIDAY, FEBRUARY 14, 2014 AT 9:00 A.M. IN THE COIVIhI1SS1ON CHAhIBrRS OF THE TO\XTl HALL, loo ,.;EA ROAD, GULF STRSAh1, FLOIUDA. I. Call to Order. Mayor Orthwein called die meeting re, odcr at "2 A.M 11. mdgcgullgglance, The Pledge of Allegiance rras led by Mayor Orthwcin. III. Roll Calk Iuy Present and Joan IC Orthweht i\fa}ror a Participating Thomas hl. Stanley Vice- 1,9ayor W. Garrott Daring Conamissioncr Robert R'. Ganger Commissioner Q D Donna S. W itc Commissioner Also Present and William 1-1. Thrasher Town WInnager Participating Rim L. Taylor Town Clerk John C. Randolph Town Counsel Gacrctr J. Ward Chief of PoGcc Danny Brannon of Town Consultant fat Undargrouadhtg Brannon & Gillespie Project Ronald Bcnnctt Nolan, Holt & hlincr, P.A. Christopher OTIM. Resident Martin O'Boyle Resident IV. Minutes, A. lu:golar Mecting and lsitbbc Hearing held on January l0, 2014. Commissioner White stated dint there was a typo on the Inst Mm of the aPore- mentioned minutes dint was typed Mauch 22, 2014, and should have bean Afarch 11, 2014, as Election Day. Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the amended January 10, 201.4 Regular Mectutg and Public Hearing hiinutas. All vote AYE V. Additions. Withdrawals Deferrals. Arrangstricra of Agenda heats• Town Clerk Taylor reported that then: was at addition to Item IS.0 regat*ling the rusignntimh letter received from Ad Hoc Committee Member David Bodkcr, and the appointment of a replacement She also added that the na:%t Ad Hoc hlectingwnuld he on February 28, 2014, at 8:00 am. and that they have limited thenhsch•es to 1 % hours for their meetings. V1. Announcements: A. Regular bfoctings and Public Hearings Mayor Ordtwcin announced the upcoming Regular Meetings and Public Hearings, and inquired if them would be any absenteeism or conflicts, and them were name M a nI lloiiop T.. C. m.ink n Ikeda, Pehmaq 14,2014 -Pape: 1. hIarcb 14, 2014 n 11:00 A.A1 2. Alnrch 14, 2014QNoon— SntingofCommissionurs 3. Aptil 11, 2014 © 9:00 A.M. 2. 4. tiny 9,2014@ 9:00.A.AI. 5. June 13, 2014 i4! 9:00 AX B. Election Mayor Or+fivein announced the date and times of the Election. 1. March 11, 2014 -7:00 A.AL to 7:00 P.M. G C. Candidate Qualifying Period f� Mayor Orthwein announced the date and time of the Candidate Qualifying Period. �J 1. January: 28, 2014 G noon to February 11, 2014 @ noun VIL COMMUMCATLON FROM THE PUBLIC (5 MIN. MAXIMUM): Mayor Orthwcin asked for nny speakers Christopher O'Hare introduced his mother and brother in de nudicoce, and discussed in detail his family's background hismry. Plc anted that thus will be n Meet tilt CandidateS' Event in Place an Solcil, and also that there were some issues with Candidate Seort Morgan, and that he capcctul those issue to be investigated soon. Air. O'Hnm requested directions to the ladies room for his handicapped mother. Martin O'Boyle inquired if it would be procedure for him to speak regarding Item I]X.A, and also an the Ad Hoc Committee at this Commission Meeting. Town Counsel Randolph and Mayor Orthwein simultaneously stated . "XMico theimm comes up ". VIII. Remits: A. Utility Undergroynding— Danny Brannon (Engineer) Air. Brannon updated die schedule and budget from his undergrounding IandouL He stated that die project was undo budget, and listed the Seems Report addmsshrg that the new street light will be an display for final review on Pebruuy 21st, at the Police Department Air. Brannon continued that there will now be construction meetings w-bh die contmuors every week in Town Hall until die completion of the projeeL Commissioner. Ganger inquired regarding the estimated speed of die boring project NIL Bannon repotted that the crews can complete approximately 400 feet to 500 feet per day. Be stated they will he doing longar shots also. Air. Bannon cornmu red that the communiestion lines are inside the sight of ,ay. He abo stated that the golf course has very dcasc tegcuttion, and may require some flagmen directing traffic. AIL O'Hatc interrupted the meeting by stating that his mother vew in disress, could not access the ladies room with but wheelchair, and requested the Police mkt her m the hospital. 14aular Ttenina ana t4haeH�Nna Tura, Gunuiuion Ttminr Otliman e<, W14 -V,; r D G IFIr Mayor Orthwein asked Mrs, O'Hare if dtat oar what she l anmd, and Mayor Orehw•ein yrus mld "Ne Town Counsel Randolph stated that Mr. Ul -loce %,i out of order according to Robert's Rides of Ordar. No continued that if hit. O'Hara did nor sit down and continued to disrupt the meeting', lie would be removed from the premises. Nit. O'Boyle stated tbst the decorum of the meeting was nor favorably followed. Towm Counsel Randolph commented that die Commission continues to have decorum at this meeting, bur that dierc were interruptions. B. Audit 9/30/13 — Nolan, Holt & Miner, P.A. Ronald Bennett, CPA introduced himself; and highlighted his handour for the year ended September 30, 2013. He stated Eliot it was good news this year. hit. Bennett described and detailed the Governmental Revenues reporting the increases, and special assussmemes which will omtinuc over the nest tine (9) years. Mayor Orthwein suggested inking a 5- minute break or 9.20 ,h m,, as diem were audio prablems. The meeting commenced again at 9:24 nun hlr. Bennett detailed Elie General pond Balance- with the graphs, which is generally unassgnmed. He also addressed the Water Enterprise Fund which was good news with the intense in operating revenues and deceased expenses, due to using outside vendors. Mr. Bennett addressed the high anuunt of reserves of $66,00n which will be available for repairs sad. maintenance in the future. He continued to detail the complete Audit Rcpua with no.negative comments. Mr. Bennett stated that lieis.ava0able all year in address any questions or no charge to the Town. Commissioner Ganger inquired tcgirdmg the 'town's older water pipes -with unknown events, and the available revenue used to either replan or maintain thou. hit. Bennett respanded that the question should be addressud to an Engineering Pimp who could answer it butter thun an Accounting Fum He continued that the older condition of the pipes was a certain thing, and that he stns not aware of the dollar amounts required for that Mr. Bennett suggested having an engineer look nt the ptojecr, give a quote, and of that dine, die Town can assess their reserves for the proicct. Commissioner Ganger inquired whether the older pipes replaced on A IA were losing a grant dead of water, and whether they wem the same pipes used at present. Tunm Manager Thrasher stated that it was a different type of pipe. He did not remember die figures for replacement or the analysis of the pip ". Town hlnnager lhmshet continued thatif the some situation occurs now, it could cost 51,000,000 at this time. He stated dint the projected water loss was monitored at 4 %. to 6% at that time. Town Manager Thrasher repotted that this was not happening at this present time. x.rau.mmuiaaaa rai,uettsysy; DRAFT 7s� cs,aa,i..:� niRr a >tt,n.r.t ta, zsw —race a Commissioner Ganger stated dint anything that impedes the Tmmn's building of their reserves should be avoided. He also eotmnended hIc Bennetts efforts, and attendance in Tohvn Hall%vorking directly uidi Staff C. Town Manager Town Manager Thrasher stated that he had no report at this time, D. Architectural Rcvlcw CPlanoing Board 1. Meeting Dann N. Fchmnry 27, 2014 Q 8:30 A.M. b. March 27, 2014 t@ 8:30 A.M. c. April 24, 2014 Q 8:30 A.M. d. May 2-7,2014 Q 8:30 A.M. c. June 26, 2014@ 8:30 A.M. L July 24,314 r@ 8:30 A.M. F— Pinanee Director 1. Financial Report forJanwhry• 2014 Toum Manager Thrasher stated he has submitted his January 2014 Financial Rcpurt in the Commissionen' packets. Commissioner Ganger inquired if then was anything of content on the horizon. ' Toum Manager Thrasher stated that the had no further report at this titre. 2. Water Usage as of Jnnunry.31, 201'1 Toum Maihagcr Thrasher stated that he had nothing further to report at this time. F Police Chief 1. Activity for January• 2014 Pollee Chief Ward submitted the Activity Report for January• 2014, and it was accepted as prescntud. 1X. ITEMS FOR COMMISSION ACTION: A Continuing Seniees Contract —Urban Design Kilday, Studios Town Manager Thrasher described the Continuing Services Contract with regard to the Town's Design Manual to assist the Commissioners and ARPB with development of die present Design Manual. He asked for the Commissioners' approval to continue with its tenure with Urban Design lUday Studios, as they have sea cd the Town very well in the past Toum Counsel Randolph stated he did not know the purpose of die contract other than Urban Design Kdday Studios sent it to the Town, in die event that a contract %vas required. He continued that this Company was used on an hourly basis as a consultant to assist with die Design Manual. Town Counsel Randolph stated that he did not feel that a contract was needed at this time while there %v:hs a consultant on board. He also suggested that if the Commissioners feel that they want a contract, they should seek bids from various companies. hks "u.Mertasm�dPmni�ticdaa D �Q �� Stem eummluwn n[wdna U FA-1Y W. tali -P.u,S Commissioner Ganger stated that diet: is nothing in the Compani•'s rdatinnship with the Town precluding the Town going with another company. He continued that dhe'1 own could be receiving different points of rimes, us the Tmtm has not always agreed with Urban Design Kilday in the past. Cnmmisshmer Ganger also agreed that a contract was not necessary. Vice -Mayor Stanley inquired if the Town would be receiving a confirming letter to establish rates for the camunt Tear. Town Counsel Randolph responded dint Town Manger lluasher could write a letter requesting talcs. He stated that die Company was not on a retainer, and could be consulted nt any time regarding any design issues. Mr. O'Hare made a point of infornation stating it was unlawhil for the lbwn not to give other consultants an opportunity to bid for the job. W. O'Boyle inquired whether the contract presendy in effect or contemplated, written of verbal, was subject to Chapter 19. Town Counsel Randolph responded they arc subject to Public Records Requests. Mc O'Boyle further stated that he is meaning for Town Commissioner. lde discussed the gate issue from April 2013 at Mr. putty's house. hlr. O'Boyle continued that he did rmc uch an Code Section 66431, and Immed that the gate w•as not pcmilttcd. He reported on the various hearing dams regarding the gntc issue. Mr. O'Boyle further reported that Mr. Mlnor'stated that it was permitted. Fie commented that in a later cman from P& htinoc in Town Manager Thrasher it stated that "O'Boyle was right and 1 we., wrong and if yrou want it to be that, you ought to change if'. He continued that with regard to the Town continuing to utilize Urban Design Kilday Studios, they should remember 'fawn Manager Thrasher and Mr. Minor "magicugy" made up a code. Town Counsel Randolph repented that no action is necessary at this time. B. Items by Mayor S Commissioners Commissioner Ganger ref:aa:d to the barge opposite die Town of Gulf Stream thought to be stealing the Town's sand but it was later determined it wvas not the Town's sand. He continued that in fact it will back up in d uc, and the Towm will acquire mom sand fat their benches. C. Resignation of AD Hoc Committee Member David Bodker Mayor Orthwein stated she was sorry to bear that news as Mr. Bodker would be a grent nsset to die Ad Hoc Committee with Ids expertise in Inndsehping. leaulu hlwinr vvd PuLar lrudnr D �'} Tan Cm.daluv Llntivr Il PeL,uaerla� ]All -Pure a Town Clak Taylor also addressed the fact of Mr. Bodker s experience in landscape architecture. Town Clerk Taylor reported that while no one has been appointed as of the pinions day's meeting, die Committee Members mentioned scimid prospects for the position. Commissioner Ganger ngteed that landscaping is an art, and suggested that maybe Mr. Budku could recommend someone with his similar understanding Fern replacement to that Committee. Town Counsel Randolph inquired if to Ad Hoc Committee is riling the Commission to snake that appointment. Ttntm Cledr Taylor responded that the Ad Hoc Commitrcc hopes that the Cmmnission makes the appoinrmtaq but if that is not possible, they will do it. She further stated that the Committee +vents a professional landscape indMilual, and not a resident. Mt. O'Ham reportcd regarding his attendance at the Ad Hoc Meeting die preyiuus day stating that 1 1/2 hours were spent on geocmtors. He stated that if any code cl unbns were rspencd to take place, the mccdnbn should speed up. Mr. O'Boyle mfrrred to the incident that occurred "vim in the mcering, and stated that it tvu disheartening, and inquired whether the Toum Hag fncilitics were equipped for handimpped persons. Vice -Mayor Stanley asked if his statement was related to die Ad Hoc Committee and Mr. Bodkees resignation. Mr. O'Boyle responded " Ycs ". Town Counsel Randolph stated that this subject could he reserved for another time, us it was not on this day's Agenda. Mr. O 'Boyle stated that he did not wanr to see this happen again, and asked Mayor Otthavein to look into it. Mayor Orthwda reptirtcd that Abs. O'Hare stated that she emdd actually walk, and that it was a horrible display that Mc O'Hnm mcamd. Mr. O'Boyle discussed his concerns with the Ad Hoc Committee; e.g. the unclear scope of their duties and their goals. He suggested getting rid of die Manual, and putting more Faith in the residents' decisions and to trust their choices. neruhu aleuivr and Nall. Hunnr Tv,m CnmmiuWn hlnalua T6.,V•U,M14 -ZIW7 �Fm-)QIFCF X. ADJOURNMENT: Mayor Ordiwcin adjouracd the mccting at 70:03 a.m. Sandm Fain Recording Scceta MAYOR'S PROCLAMATION Town of Gulf Stream Proclaiming the Month of April 2014 "WATER CONSERVATION MONTH" WHEREAS, water is a basic and essential need of every living creature; and WHEREAS, the State of Florida, Water Management Districts and the Town of Gulf Stream are working together to increase awareness about the importance of water conservation; and WHEREAS, April, typically a dry month when water demands are highest, is annually designated as Water Conservation Month, to educate citizens about how they can help save Florida's precious water resources; and WHEREAS, the Town of Gulf Stream encourages and supports water conservation, through various educational programs and special events; and WHEREAS, every business, industry, school and citizen can mace a difference and help by efficiently using water, thus promoting a healthy economy and community; and NOW, THEREFORE, I, Joan K. Orthwein, Mayor, Town of Gulf Strewn do hereby praclaiin the month of April 2014 as 'WATER CONSERVATIONMONur, and call upon each citizen in the Town of Gulf Stream to help protect ourprecious resource by practicing water saving measures and becoming more aware of the need to save water. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town of Gulf Stream to be affixed this 141h day of March, 2014. Joan K. Orthwein, Mayor TOWN OF GULF STREAM ARCHITECTURAL REVIEW AND PLANNING REPORT Application & 013 -07 Owner. M/M Nelson Grumney Address: 2960 Polo Drive Agent: Mark Marsh, Bridges, Marsh & Associates Proposed Improvement: Construct and attach spa to existing pool. Approvals Requested: Special Exception To permit the addition of a spa that will encroach 434 feet into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 feet into the west setback. Level 3 Architectural/Site Plan To permit the addition of a spa that will encroach 4.34 feet into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 feet into the west setback. Gross Lot size: 15,519 SF Effective Lot Area: 1.7,996 SF Zoning District: RS-C: GS Core Considered During Review: Section 70 -75 Special exception setbacks Note: Standards of approval for both special exceptions are met, Staff Recommendation: Motion to Recommend Approval of a Special Exception to permit the addition of a spa that will encroach 4.34 feet into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 feet into the west setback. Motion to Recommend Approval of a Level 3 Architectural /Site Plan Review to permit the addition of a spa that will encroach 4.34 feet into the west setback, which will be attached to and become a part of the existing stvintming pool that encroaches 6.42 feet into the west setback based on a finding that the proposed construction meet the ndnimum intent of the Design Mrinual and applicable review standards. ARPB Date: February 27, 2014 Action: Special Exception (1): Recommend approval as presented. (4-O) Level 3 Architectural /Site Plan Review; Recommend approval as presented. (4-0) Town Commission: March 14, 2014 Action: Special Exception: Level 3 Architectural /Site Plan Review: 3� A. I. TOWN OF GULF STREAM I>PECEIVE©•ly. . JAN i C Z @14 }��� IiyNn Iihulfstregm fl This form Is to be used for all develop Mont review applications to be heard by the Town of Gulf Stream Architectural Review and Planning Board, Board of Adjustment, and/or Town Commission. To complete Iho rmm property, please review the accompanying Town of Gulf S(mam Inslmcfien Mmmuf /orFlppfxmllon tar Omrelapmont RAVICWFomf. Failure In complete this form pmpaNywlil decoy Its eonstdomlian. ARPBFEIc91 /<l�-2 PART II. GENERAL INFORMATION TO be completed by ail, pplicanfs. A. PmJoct Information 1.4.1. ProjecUOwner Nomo: —,.R.r rrna rranN rnr NNpv I.A,2. Projocl Addmm! 2960 POLO aRIVE, GOLF STREAM IA.3. Projocl Propany Legal Desvipllonl IA.4. Pmjcct Description(describo in detail, including fi of stories, olc.) AnnTTTnN OF A CPL Tn F"T4TTp1G pnnl LA.S. Squara Footage of New Slruclurc or Addition: N /L Architectural Style: 1.A0. Check all that apply: O ArchltoclumUSlla Plan Ravlow O Land Clearing D North Oman Boulevard Overlay (complete section B) ❑ DemollUon of Structures ❑ Non -msldontlal uses ❑ Varionre (complete auction G) ❑ Special Exception (cornplala section L-) 1.A.7. (a) Proposed F.F.E.: _ un Typu of Foundallon: PTr.TNr. B. Owner Informatlon I.B.I. Owner Addross: 2960 POLO DRIVE GULF STREAM FL 1.0.2. Owner Phone Numb 14– 9 7 0 Fax:314- 567 -3940 123.3. O'mcr Signature p r C. Agent Information I.C.1, Agent Name and Firm Nama: RRTnrra, MARCH x Aaan /NTrnrspA wTr.r.rarnc I.C2. Agonl Addroos: 16 VIA MIZ R, PALM. BEACH. FL 33480 I.C.B. Agent Phano Number. (oj5 61 B -1 �,_ toll // Fex Pm -App Dale: App Data: V ARP Date: Roc 'Mendelian: Com Data: TC ala: Decision: UeCa1, f�A.r _ r,.J f g 3!f413" 4; I -ss /Sr Application for Dovolopmonl Approval Faml ADA.2000 revisad 0113rnn Page 2 PART III. PROJECT DESCRIPTION AND JUSTIFICATION To be completed by olt applicanbs oRerpm- applkelfwr conference w/Gf Tawn S�f jrr�jba�ajMFcbricy, a but briar. Attach addlional shoots only Winn necessary and be sure w to ll To Include the fIRMS ale and complete question number forosch response. 0..14).x;!1114 A. Project Description and Justificntion :nvll: nl {inlis(ream, Fl. IIIA.1. In what zoning disidcl is Iha project site located? _ CORE IIIAZ. is the project comparable Willi the Inlanl of the zoning disblc1? lid Yes 17 No Explain. ALLOWED UNDER ACCESSORY USE III.A.3. Is the project consistent w10+ Ole Future Land Use Map and gonir., objectives and policies of the Comprehensive Plan? ❑ Yes ❑ No IILA4, How Oro Ingress and egress to the property to be III.Aa- How are the following ulililles to be Provided to the properly? a. Slannwater Drainage b. Sanitary Sewer c. Potable Water d. Irrigation Will o. Electricity f. Telophone 0. Gas h. Coble Television IIIA.6. If the project inverms ills orectien of one or more structures , piaosc describe how the structures am consistent with the criteria In Section GO.144 of the Town of Gulf Stream Code. (Attach additional sheet it necessary.) PART IV. ADDITIONAL INFORMATION Secnon A is to be completed by all applicants after pro - application conference wRh Town staff. Answering Res "lo any question in Section A requires the completion of addGfonaf Sections as indicated. A. Additional ApprevalslRequlromants IV.A.1. Does the project Involve land area within tiny feel (5(y) of the A1A (North Ocean Boulevard) fight.or- way? O Yes lid No (If'Yes ", section B of (Ills pan mull be completed.) W.A.Z. Does the Project Involve Oil demolition or one or more structures? ❑ Yes ]OW o (if "Yes', section C or [his pan must be completed.) IVA.3. Does the project involve Ow Gearing or filing of any portion of an existing vacant lot or more then tiny percent (50 %) or the landscaped area of a developed lot? ❑ Yes M No (If "Yes", section D of this pad must be completed.) W.A.S. Does the project require approval of a Special Exception? M Yes ❑ No (if Res`, section E of (his pan must ba completed.) IVA.6. Is the pmJact at variance with any regulations contained In the Zoning Codo7 ❑ Yes ® No (If "Yes ", section G of this Pan must be completed.) Application for Development Approval Form ADA.32000 Page 3 I}. Pe EIVFDI E' Projects Requlring a spoclal Fxcepflon. - Woposetl usr. a ' IV,- Pormtled special,.copll., us07 C2. tlOw "Ift!IJ i;IIICitPPnl. Fl. Hallam, the LSD dor,IgnOd, located and f�l Yes ❑ No Coda Sec moralsmdl d, located d? proposed la be opuraled so ton: 7070�) 'hot !h0 public health, sorely, `�EDSF.O rarer.; __ IV,E,3. Will the use cause " VUIREO PROTECTION se 0uhs PTR SAFETY 6e local ❑ Ycs fitNa ➢al injury fo the value -rather properly In [he Er neighborhood whene II is to IV-EA fkvt -- —` uC OR NEIGBBO Hill the use be RHOOD PROPERTY is Io be localod? compatible will' aaJOlnin ➢ dtrvehPmoat and 'he character of the DU,UIcI wham it THE PROPOSED SPA ADDITIONS REFLECTS STRUCTURES FOUND SSFiILAR POOL SPA ON PROPERTIES wITHIN THE IV,E,5, What londsca In SURROUNDING P ➢ and "Ing are provided? THE PROPOSED A sr DDITION WILL BE S HEDGES WILL wv ...,....___ lV.E,B. DOat the use conform tvllh all applicable reguiallons governing the District wherein It L- to be located? OYes ❑NO F, Non- Residong,l Projects and Resldontal PrOJOMN of Greater 01,1112 Units if.Onraw' ama fac"Los am to be provided, describe them and now they are to an maintained. N/e IV-F.2 If recreation facilitl0s ore 101 prOportl es. 0 provided, desodho Them and their potanuai Impacts an surmundka➢ oport IV.F,3. For each of the following,palthenumbarprovlood and lheirdimamd,as. Loading Spaces: Standard Parking Spaces; Small Car parking space-; Handicapped Parklnn Snrrn a-- Appiicallon for Davulopmonl Approval Farm ADA.3 ?200➢ Page 6 SO ?4 H. Projects Raquiring Razaninq IV.H.t. What is the Future Lams Use designalfan of the prajecl site4 IV.1`1,2. If the project Involves ❑ m nntng, 7e❑ing Code text change, Future Land Use A9ap change, Comprehansive Plan laxl change, or any combinalion IhereoL please doscrUs the juslilicagon for the request nend and PART V. OPTIONAL INFORMATION This enftm part !s at eonal for aft 1di,g❑nfs. Apppcanfs em encoumged, but not regdlmd, to provide any tha aMoamafenels sufuNffed w�the Opp' lacoot0nd Me' runs not covered olselthem on This f' 10 'deny of OF A NEW ELEVATED SP ' A TO BE ADDED TO THE EXISTING POOL, CENTERED IN TAP Ni., f 131111 ❑lion for Development Approval Form ADA.2000 revised Gun Page 7 IL q yy Luu z ra pppp e § E> 6 NIT5 °. E 9Si33 SIE §' p 1 91111 .. - -- ---------------------- ------ - _p 3A 100 010d na .�r� as I I ..•.m � � I ^.. At •'S'� 6I � � d S Y � 9 i �oi �. i�t 0 npy O 35H301 3H J a Atl01S 2 © t. i;'•� a� • S O V v a o 3A05 OLOOS o zf6 ' -nps o �iY NU'<mld� 6j �f ' ]ps g i tt � z .511 Raiff U o7o } �FilRl L`1�I lal A d �IE a9ey�E a :S a•iF °IE g !3 IL "I" ° qq 9• is °cyy�i�jj � E�`n 5YeV e F�ii! °FE ppiiiiiit ;tl �1 {€ IR TOWN OF GULF STREAM ARCHITECTURAL REVIEW AND PLANNING REPORT Application #: 014403 Address: 1226 North Ocean Blvd. Proposed Improvement: Approvals Requested: Owner: M/M Bryan Cook Agent: Mark Marsh /Nievera William Construction of a partial two story single family Angelo Carribbean style dwelling Level III Architectural /Site Plan: To permit the construction of a partial two story single family Angelo Carribbean style dwelling, a 3 car garage with guest quarters and pool, a total of 9,403 SF. Gross Lot size: 48,509 SF Proposed Total Floor Area: 9,403 SF Zoning District: RS-0 Finished Floor: 16.0' NGVD Issues Considered During Review: Section 70-67 Effective lot area Section 70.70 Floor area calculations Effective Lot Area: 34,110 SF Allowable: 9,42 SF Height: 29'4" (roof height <_ 30' Prefened) Section 70-74 Setbacks Section 70 -100 Roof and eave heiehts Section 70 -187 Table of district standards Plat 2 Motion to recommend approval Level III Architectural /Site Plan based on a finding that the proposed partial two story single family Angelo Carribbean style dwelling, a 3 car garage with guest quarters and pool, a total of 9,403 SFmeet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1. Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any nujor modifications shall be brought back to the AP%PB for review and approval, prior to commencement of landscaping. 2. Wall and /or fences along the side property lines will be measured from the lowest abutting grade with a maximum height of B' including any lighting f xtures that may be attached. 3. All chain link fencing will be screened fromneighbpr s view. ARPB Date: February 27, 2014 Action: Recommend Approval with 3 conditions listed above. (4-0) TOWN OF GULF STREAM ,. to- RECEIVED 4 . AN 2w r I rxn of Gli fslreanl. H. This form is to be used for all development review applications to be heard by the Town of Gulf Stream Architectural Review and Planning Board, Board of Adjustment, and /or Town Commission. To complete the foam properly, please review the accompanying Town of Guff Slmam /nslruclron Manual for Application for Development Review Foml. Failure to complete this form property will delay its consideration. ARPB File p i N - To be completed by all appfcanIS. PARTII. GENERAL INFORMATION A. Projact Information 1A1. PmJecf/Owner Name: Nr. 8 Mrs. Bra Cook IA2. Project Address: 7226 N Ocean Blvd., Gulf- Stream I.A.3. Project Property Legal Description: See attached I.A4. Project Description (descdbo in delall, includ/ng G ofslodos, eta) New Two Story I.A.S. square Foolago of Now Structure or Addition: Architectural Style: 1 A6. Check all that apply: ]h(VchilecWraVSllo Plan Review D Land Clearing D North Ocean Boulevard Overlay (complete section B) 0 Domonlion of Structures o Non-residential uses O Variance (complete section G) O Spacial ExcepOon (complete section FJ 1.A.7. (e) Proposed F.F.E.: +16.0' Typocf Foundalion: stem wall B. Owner Information 1.0.1. Owner Address: 7707 Forsyth Blvd, St Louis MO 63705 1.02. Owner Phone Number. 314- 746 -4600 Fax: "•71!B:3 .;:Owner Signature:_• C. Agent Information f.C.t. Agent Name and Firm Name- M. Mark Plarish /Bride r, MaTXb a Aeep I.C.2. Agenl Address: 1R 174 rna..___1 .,_._ I.C.3. Agent Phone Plumber: Pre a: r 'APP Dot / APB Dale: App Dale: ecommondalion: Com Dale: C Date: Decision: Fax 561 .832 1520 Applkallon for Development Approval Form ADA.2000 rwiaed all8laa Page 2 'TOYm INGUlf Stream 10, RECEIVED < .IAN 15 2014 PART ill, PROJECT DESCRIPTION AND Ju. ... ATION Town of Gelfstream, fi To ho completed by oN applikanfs ,der pre-epplicalion conference w th Town Soff. Please be conclse but brief. Allach additional shoals only when necessary and be sure to Include the appmpdale and complete question numbarforeach response. A. Project Description and Justification' III.A.1. in what zoning district is the project site located? Ocean West III.A2. Is the project compatible with the intent of the zoning district? Q Yes ONO Explain. Meets all the criteria required 111.". Is the project consistent with the Future Land Use Map and goals, objectives and pollee .a of the Comprehensive PIen7 G3 Yes O No Explain. Proposed residential Us, i s Of the Future land use. III.A.4, Haw are Ingress and egress to the property to be provided? Prive driveways from private roadway_ H.A.S. How am the Following utilities to be provided to the proporty7 e. Slormwater Drainage_ on e+* b. Sanilery Sewer Sert•(r. Q Potable Water �. d. IrtiWlion Water city city e.. E)ecldcily FP&L L Telaphano AT&T g. Gas h. Cable Tetevbi� FPU ..__. III.A.B. If the project Involves the erection of one or more structures, please describe how the structures are consistent with the criteria In section 09 -144 of the Town of Gulf Stream Code. (Attach additional sheet If necessary.) PART IV. ADDITIONAL INFORMATION Section A Is to be camptaled by all applicants tiger pro- applkahon conference with Town staff. Answering ties "to any question in Section A requires 1110 completion or additional Sections as indicated. A. Additional ApprovalslRequimments IVA1. Does the project involve land area within fifty feel (507 of Ilia A1A (North Olean Boulevard) righ4ar. Way? ❑ Yes 1QNo. (If "Yes ", Becton 8 of this part must be completed.) IVA.2. Does the project Involve the demolition of one or more structures? ❑ Yes ONO (if -Yes ", section C or this pad must be completed,) IVA3. Does the project Involve the clearing or filling of any potion of an existing vacant lot or more than f4ty percent (50%) of the landscaped area of a developed lot? ❑ Yes IR No (If "Yes ", section D of this part must be Completed.) IV.AS. Does the project require approval of a Special Exceplion7 ❑ Yes W No (If "Yes ", section E of this pad must be completed.) IVAB. Is the project el variance with arty regulations contained in the Zoning Code? ❑ Yes IR No (If "Yes ", section G of this port must be completed.) Application for Development Approval Form ADA32000 Page 3 1AN :l. R- P"Joets Requiring Re:oninp , IV•14.1. 1M1ha1 is the Future Land Use designalion c!the project site? El 1V•1-1.2. If the project Involves a remning, Zoning Coda text change, Future Land Use Comprehensive Plan lei! change, or any combination thereof, Justification for the laquesl. Map change, Please describe he need and PART V. OPTIONAL INFOR16IATION ?IVS entire Pad is optional for ell appfrcanfs• APpNCanls are encouraged, but not required, fa pmvido any "a "hnel mlevanl ln(omration it, the ng!he pmjaci that was not covered e!sawllom on Ihls loan orar any y or the olhermaleNals suhmk(etl with the application. proposed new 2_sterp residence within a 6 unit subdivision 4PIlcallon for Development Approval Form ADA•2000 revised G1GI00 Page 7 (: � 3 > q ! �Bda• fV 1Y �Z IIYJJJ 011NY11✓ 'BggyPq gga •�� � �� � 1` alit lix a SIX, i f ! I ; e6i557��p �p �F p a� of Rl E x= ` rtLpg P I �� p (t p Lea ppart 7� 03 p -i 6E 034 ¢g tl I p 3 p 1 3sa@ t F N @9i _ _ Z y § s p 5 -' p - Po ✓pf. 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It H tl g ; l� H Hs; �gi � g • °itl'4111fa�si g. tE si tltld or— !i lie i! %5+e�H'yIfft0i1 I 6e9H[Heit l�5 � j � i I r I I t� IN I I I iI� H � HI tli ! ❑ ❑ .I j C ,;a I 101 all I0 h961 f T II ' ° I I -- t I ! j TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of February 28, 2014 TABLE OF CONTENTS SECTION PAGE(S) CashBalance Sheet ............................................. ............................... 1 -2 Budget Report, General Fund ....................................... ............................... 3 -6 Budget Report, Water Fund .............................. ............................... 7 -8 Budget Report, Undergrounding Fund ................. ............................... 9 Town of Gulf Stream Balance Sheet February 2014 General Fund 001 Watar Fund 401 Underground Fund 155 Assets 001 -10102 -000-00 Cub - BB&-TCD 5255,83553 SOHO SO.00 001 - 10103 -000 -00 Cash -Bank of America CD 5263,983.81 50.00 50.00 001 - 10104 -DONDO Cub -Son Trust blhlA 5233,853.91 SO.00 $0.00 001 - 10106.000-00 Cash - Oper Account 5869,475.68 50.00 50.00 001. 10107. 000 -00 Cub -FIR Account 55,39227 SO.00 50.00 001 -10109 -0011 -00 Cash - Suction General Fund MNIA 51,055,623.76 50.00 50.00 001- 102D1AOMOO Cash -Petry Cash 5200.00 50.00 50.00 0014150! -000 -00 Accounts Receivable - Garbage 511,633.74 50.00 $0.00 001- 1410(1. 000.00 Inventories 53,254.53 50.00 50.00 001 -151DI -000.00 Investments - SBA 52,633.75 SOHO SO.00 155 - 10101. 000.00 ' Underground Pruj P)mt Fund - Checking 50.00 50.00 S2,214,768.92 155 - 10102.000-00 Cash - Suntrust MKA 50.00 50.00 52,633,61237 155- 11501 -000.00 Assessment Receivable 50.00 SOAR 52,001,606.67 155 - 11503 -MO-00 Dclinq. Assessmal Receivable $0.00 $0.00 51,079.04 401- 11501- 000.00 Accounts Receivable-Wuler 50.00 549,93950 $0.00 401- 11503. 000 -00 Accounts Receivable- Reserves 50.00 54,418.51 50.00 401 -11701 -000-00 Less: Allmsnncc -Water S0.00 56,590.00 50.00 401- 13100 4101 -00 Due From Gcneral Fund 50.00 S592,4I6.38 S0.00 401 -15501 -000 -00 Prepaid Other 50.00 51,16291 50.00 401 - 15503 -000.00 Prepaid Water Meters 50.00 (51,01930) 50.00 401-15504-000-00 hamnary 50.00 58546.15 50.00 401 - 16490 -000 -00 Imprnven¢nts Other Than BWg. 50.00 52,658,971.72 SOAR 401 - 16590-000 -00 Acaum. Dcpmc:lntp Other T Bid 50.00 (5719,37736) SO.OD 401 - 16690- 000 -00 Equipment andFuminue SO.06 561,878.00 50.00 401 - 16790-000.00 Aecumulmed Dept - Equip'Fum 50.00 (557,896.00) 50.00 Total Asses - S2,701,886.98 S2492,400.51 $6,651,067.00 Liabilities and Fund Balance LlnblOties 001 - 20200 - 000-00 Accounts Payable S1,567.32 50.00 50.00 001 - 20700401-00 Due to Water Fund 5592,416.38 50.00 5000 001. 21601 -DOD -00 A=ed Wages Payable 530,068.06 50.00 SO.00 001. 21603 - DOD -00- Acctued Retnernent Payable 56 ,290.24 SO.00 'SO.00 0111- 21702 -000.00 FICA Tuns Payable 52,300.72 50.00 50.00 001. 21806. 000.00 Otherlasumnca Deductions 540.01 50.00 50.00 001 - 22303 - 000.00. Deferred Revenue -SNR S6,04.11 50.06 5000 155- 22301.00D -00 Defaced Revenue $0.00 50.00 52,002,68511 401- 20200. 000 -00 Accounts Payable 50.00 5531 50.00 401- 22000.000.OD Deposit-Mmage Bonds SO.UO $75500.00 SO.00 401 - 22301 -000-00 Deferred Revcnuc 50.00 55.771.00 50.00 1 Town of Gulf Stream Balance Sheet February 2014 General Fund 001 Water Fund 401 Underground Fund 155 Total Liabilities 5638,876.87 587 -76.31 S2,002,685.21 Fund Balance 001. 24702- 000 -00 P�crvc Car➢rcd.n. 517,820.00 so.no SO.00 001 -27101 -000-00 Fund Balance $2,045,190.11 50.00 50.00 155 - 27101 -OMUO Fund Balance 50.00 50.00 $4,848,181.79 401 - 27200. 000.00 Retained Earnings- Unreserved 50.00 52,097,491.06 50.00 401- 27200 - 530-10 Retained E=ings - Reserved 50.00 (S124.282.84) 50.00 401 - 27302 -000 -00 RS Reserved For 0,•S and R d: R 50.00 $517,915.98 50.00 Tntnl Fund Balance $?,063,010.11 52.511,12430 54.848,181.79 Total Liabilities and Fund Balance S-4701,886.98 52,592,400.51 541+1.,067.00 2 Town of Gulf Stream Income Statement General Fund as of February 28, 2014 Cun<nl Manth lid Adval Gudpe4 VadancO Actuat Bud9nt Vadanm 7016 Budget Re <nvn PraF:n3'Tmn A64akremTax.- < -Curn1 5165,19.17 5199,015]5 ISRL956A51 S159.6J.0 S153 ;193_5 IS61.56941 W 543=00 Ad Vdm<w7Un- O:7urum: Saari SO." 0Iw 0.0 Sow SOHO AN EarFc•Pa;c+n M.-Mvato 154x674) 116,965.0) 5173S26 1197333.131 I5W345 W) 156bi6.C) 41950.91 Sn4na:nT., Calkakn Sam Sala Sup SOW 511.0 Sam "..an ToSOl Progerry Ta6n 5161.16141 S19:,n0 iS I525.117J2) SSAS31030 53,496,6333s (56931735) 11743473.0 Pia< Sam soon SOIn Sam YEN 0.m SO.m Jud7 ,zcdrn<e SI0A0 191.67 5164.73 505.99 545351 55667 S1,10W Ymhrmm lrLnaalGMimr:m Sum 5(I.m SO= 9.m Sam 5600 suo Fa:ITaa R<Wrvl S1964a 591.67 5144.13 OIL" 345.1.31 5311.67 SI,ImW P4 535319 Sow 5333.19 5642.10 50,10 366140 9.00 BuM617 Permh: SWUM Pillow 13"5501 364,690.191 S37,SWM S11,190m 50,80.9 Imnm 9.559 VM.m 15+4!.00) 144.1"" S3 -SmM 511.Imm S6Amm R<pinralkn, 510166 5500.0 1994.341 144439 ' =0137 =) 5640mon Lan!Rmvm<T,, - H.Cianlon< SSN.M SI,emv 131,09.611 116.7_4,10 SIX331 55590.0 5'_ Man Counp'pudcer: Tn1 MA 5!9135 15136&1 S0.^ "9 51916.65 1510::.161 S7,0OA0 Francau: Fnu -FPL st"A9 5225 On (51,59.51) SITS9649 511,34996 56346.9 337AM On 3umkCaunry Lnul OP:ivn Fed Ta US noll.67 3'65133 54474 310.471.0' SO,106.41 (SJ35M) 511.950,10 Innl,Uem¢FUel Denitm SO.un $0.0 Slim Sam sow Sa.GI Sam Prar.m 1.0.,=9 .Uk 9.m 509 Sam 50.00 Sam Sam man Cl,,u.<Ta6 W.m SO m Sow aan Sam Sam Sam FL ke, n SLw,O SI,4SJA3 11331.03 (567.01 S7,:67.40 .t,m <40 (S3n.WI SIS=.m FL Rev ShvT�Ai<011uik9:< Sam soon SOIn Sam YEN 0.m SO.m LOd Gm <mvna I:, SON T. 36.63323 SS,439.75 51,17553 121,75943 11.39.73 (34.53932) S6<317.00 Odan GmmlGmcnm<n SO.m SaAO SO.m 50.00 Sam Sun Sand Fa:ITaa R<Wrvl 549:.15 57033 593.1' 5935.13 SIJ"I 63 (S03.771 SSacen R«II,Rnmv<Slumi 535319 Sow 5333.19 5642.10 50,10 366140 9.00 511.574.0 59.110.49 S1,763.9 S1ZO9.Is S49A5145 15495327) 3117,7+.1.9 Imnm Inkr;4, OnlnuntruM 510166 5500.0 1994.341 144439 5305.0 =0137 =) 5640mon S195J6 Man (339434) 544633 52509 15.QW 731 sr mam F<uciL<4 Francau: Fnu -FPL 511316.73 510.13333 33939 16,05.16 SV,16663 1521.60.79) 519AGOAO F:wdfve ile<- Smn6<n5<O SOHO Sao Sam 9m 540 SO.m 00 FnucOdcfie4 -Gu 54:635 Moo S_6.95 SI35565 Sijsam 9.65 11,0900 Fnlodv <e F<n. CaW< man Sam Sam Sam SO.m 30.0 son 511.03.70 SII.011.13 561037 ,13.76151 SSSAIGAS (1.1,!3:.14) 5133AM" Lod (.9rOEIaL'911aG5<aTa ' Co®wic�lum5w6>a Tu 3355733 55349.75 5736 90.01.0 SST.M.75 157,00.155 366.597.00 9357.33 5554975 5753 =,M.0 127,74375 157,00.155 $6639100 3 Ea9codilury Cumat Month V13 A4. 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A G.1 Eusht.aW 591759 u5 5101360 496.95 SS16T_W 551 -1500 ISUT:941 5121,O:m - RritiSde.- .ldran S4ti3393 510.1!24.17 SI,L0.19 551,•='91 S51 ,54.91 4-1294 S195,71om 011ar 5:L'riv -Pon Two Sam soup Sam SOLD sow sum Sow 05an. -iLml 393139 Alm 15939) 55,71217 911.0 m.11117) Sam F1CATmn $1,95616 S`�9.0 5'6.01 510,495.0] Slg16051 15335211 S:c396m RF6--mcnCarn rAmm 55,19613 55,4725 5113.57 537,915.94 97351 =3 1363469) 565,64!.0 LVe and Hn6h harrmm 5=950.35 4,466.67 5161632 53.64939 5'_.13331 14316u5/ 55360.00 W.khv C9n.Pmsvba Solo SO.w Sam 9060 Sam Sum Sow Vnetr4117371em Cn v.P07itin SOLD 900 50.011 solo Sam Sam SOW Lary Smsv -A,- 529,YSf Si 5,79167 (SM -X3v41 556 ,503,46 516.93131 (SI7250.15) 593.511 Lga:SCho•PBOris BVaN Sam 45931 4SSS3 SLID 5:91.65 519165 SS,Sw.m EnSiotsn3 R. sow Sam sow SOLO Sam SOm Soo 545 Pmf5+n -TA 53,0!0 51,4167 IS9111) S9,61sm 517,70531 54.093"6 42,5mm Ac4aw:bpucd Audiloa fta Sam 513417 SI -4.17 S12690.w 5432431 (SA.S7919) SISLSO" 4 i Cumnl al lh YTO Actual Baagel v6dence A .l Budget ved.no 1014 Budget Propery Truh Arnuaar >l9s'vi5 Sam Sam son 515155 9.00 1"'195.553 $Om TrrdBed ike Oem -TFI 9.0 S'Wm 77!000 53110.66 51,75000 11I519.H Know L'DnpRe3.Y.10a -iH 57PAD 595SJ3 =173 N.03,C112 SIMIAS $737.9 SILSmm F.op SIM.61 53730 5365.33 51513.99 sips.M S•32o1 NSM.m Elc*ic•TH SMI0 570531 ST4.13 51,73034 N.NTAS 51551.11 5550m K'azr 9.693.33 313666T (5"661 S7.131J1 56,3951 Si.31 ^.W 539000.00 Rerolstl Leue Exsevs 373166 S7. w IS33.66) 5=1.74 5150300 MT9J6 S3,4W 00 imvc .-U.Mh;,\TC Sam 50." SO an 3,11161 so 5391.400 (M.W.50) 575,500.60 Ivenncc• SDm Sao so," SOm 540 SD.m SO an lraunen•FnmaG 0000,499 SAW 900 SO.m Sam SO an SOW 50.0 BIWc NI*a. -TH =26 S9.Sm •S151.74 51,0.79 5:575.0 (SI,64179) 56,900.03 Lace >bGle6nrsl 51,63&49 SIS33.31 15110.161 5951379 M6 fi5 15672.141 S16.D0.an BDds.c nla.rn Sam 5403 woo SOW MW ' Sam Soo Ogee E9'Supp1'9lynrr -TH 14,16916 SI.WISS ISI67.65) 57;ISID7 S!m70 15"7171 313,n19w refmbFraebnm; -rx saw 3375" SPIN susll3 51.9)50 ISIM131 SISmw Lepl AaamQ.Sthhe,1 S01.76 141669 536511 Nis." rpwl SIA6915 55,000.00 Cohn her SS7F%Tyml Fees Su.m 'Sam S0.o0 Pilo IS16154M1 t5tda"(0) ISfi5.00.W1 >Iiu.(Mee•TH 567511 SI.0alm SPIN SL6056 ssio10.W SIAM.w SI;Ow.m Ogee SUppM 9.M 350543 SINIZ 5561.97 51.01163 S4%7.65 S2.59aM Dent. >Ienihvd,q,.Tni9mg -T11 SSMIO 56ar'i5 SID3.0 s0s) 53 5311.75 (9113.751 57,953" CanlrOnuvmn59crid Eaea6 9ml SI3.aM 5135.0 Sao 5625" S655m 51.50.0 CapiulOwbS'-TN law 56,79559 56,715.59 590,767.55 591ST.]) 51510.19 51411W.W 575.10612 sm=4gs 191m,rl 6Rn,ic1.59 5"+9,75790 15191163193 S Mso Fee Fke Ca9mlGman Smicn 9226177 $15,4614: SI6B 5165hM35 576;107" $021 S369,537.00 61he. Helor aui Nwcndme so 0 553.11 553M 50.0 5416AS 511LO 51.003.03 515,407 91W.75 55115 5165106.55 5163,7411 531696 SI9oJJI.W 6910.9 Eacwns S,1larks Sam M" S0." San 50.10 $a.m Sam Re9idn 5 -6,447 -hat, 015 563.59.10 3µ116311 S5,559AD 5151.796_5 57,13,0330 159.71275) A'a.99.00 Oamhrc -Po&n SDm Psalm S79.M 5110.33 570M 51,139.65 sppmoo Incmnc N, 5 ^11:.1 SSW" M916 S-IVAM 5230.0 1569571 sb,,x.w MCAT., P.P136 S139M y91.63 S3-1.503m 356,6mm (5133.031 $64400.1" Rnhmicn C..a* .n 513,079 513,66113 361525 561s3335 $0.114.13 15 =0.131 51619N.m LI(9 u5 Re9W lmunnn 5711116/ SII.5I6S7 S4-106 05 5661 ^55 59 .593.31 1SIAM211 S133.Iw.m W.A.6FSa99mebn Sono Ll.m So.m Sam Sa00 Sam 50.0 Urm5Pb07m11 C9rt9rnualkn Sam so" Smog 50.00 Sam 511.90 9.10 LegalSmY -I'll Sam mm Mm saw 50.03 won 5040 Hoe g9(Srn•PO Som s400 sox 5410 Sam 1901101 s00 D'upa6h5mi9e [aGTYI MR man Sam iV,016an ssL w N.163m S55.2mm imvtl 0.M 911Ihan•90 Sam 5400.00 54D000 5t,5mW 500m Daman s33m.m Canv J w-ry £1933 Nsul S_9.010 W4.11 ss,9165 SI41651 WHOM Ekcdr -p0 5151." 59151 140097 59ILP SIA931 514171 3330110 g4gdhC>bvl. -pD mfim 41667 5190.0s 51.79301 SLO 1 I57Iw70) 5.6W.m VeWck6fa6nemncc 96337 553" 15uaw) N,17a59 $11.155.00 151;745.591 573Wm OIL'-c E95vOriarrynly •i'D 5519"' S375m (511113) SIX171 51375.00 191711 N.5W.00 Peimmg avdgmW9 -PO Sam Pilo 141.61 511" 530131 =311 550010 Legal.WveMeeam iDrh:r SITW Som ISlg3 l S3Cm Man 151931001 5040 Unla=C7enbl. 5119" 5 ^3 an 9600 Af1A0 5117503 149110 S1,30,01) 5 sly be Re3vb4 Semi -,. Bllbll'se FlCAT4e4 R411renu ComIdi r4 L3kxd Rall4lou, n, Warkai Cany:n7ubn Uoun;,%aud C9a9,emaion Gabsc Cuntl3:l smen Mau. Trap Dbpoal L•W n, 0171.60 51!39. D16er 51eu9 Regvb, S9b3b•$9ecu D1sno,e • $her¢ MCA T.,. RclOamm COmhuniu. Li(nvnd llcllh l.. l "hm. nation -$uea4 Ekn:z•51ceu BMW v1. sue E49me Mi¢. Reryvand Sl3mbrancr 5f v. 0aer -hPDES BS1e,17u74 Ltla9Res opm.'supidn udrana s E9nq,9w Rhad Alert,'v0 vM Sury,Ou Chp11a1 DWhy- $fIS12 C..n.4 n N P6uDeu l'vW E4pndlmin Nn Bn nne(Dadil BEGINUNG Fba nBALI \CE NET s11RrLC51IDERC31) E\VLSG s M. BALLNCE 3016 Budget S55.Owm S7,3mm r'3mm Saco S".170 an SI.ii3,51tlm ON m0 Cumnl M9nlh ON Satin y7p $0.0 SOW Aa4al Budget V.,h a AnMI Budget Vadwco Feel S3AT.0 $4.10.33 51,51:43 S :Q.4 :9 5 ="16.13 S:.i7d.lf L!oif:r3A Egvgcml 519.16 361510 S.-film. s1,44S.61 S3jmSp SI.61639 Ba91¢.51cNe7(uN�, Tnvmg -PD 53.00 5191.0 $1661.7 55w.m S9S631 595.31 Cuerv,M Ediatun -UE Sam SOW ON Sam Sam SOW Cnpaal0vav5 -Pn SUN S14740 0,5714 Sam 5!:.717.50 537,737.30 SON 593,6035 $115,0334 521.959.96 sw,.m 45 507,49130 330,41.0' sly be Re3vb4 Semi -,. Bllbll'se FlCAT4e4 R411renu ComIdi r4 L3kxd Rall4lou, n, Warkai Cany:n7ubn Uoun;,%aud C9a9,emaion Gabsc Cuntl3:l smen Mau. Trap Dbpoal L•W n, 0171.60 51!39. D16er 51eu9 Regvb, S9b3b•$9ecu D1sno,e • $her¢ MCA T.,. RclOamm COmhuniu. Li(nvnd llcllh l.. l "hm. nation -$uea4 Ekn:z•51ceu BMW v1. sue E49me Mi¢. Reryvand Sl3mbrancr 5f v. 0aer -hPDES BS1e,17u74 Ltla9Res opm.'supidn udrana s E9nq,9w Rhad Alert,'v0 vM Sury,Ou Chp11a1 DWhy- $fIS12 C..n.4 n N P6uDeu l'vW E4pndlmin Nn Bn nne(Dadil BEGINUNG Fba nBALI \CE NET s11RrLC51IDERC31) E\VLSG s M. BALLNCE 3016 Budget S55.Owm S7,3mm r'3mm Saco S".170 an SI.ii3,51tlm ON m0 So an ON Satin ".an $0.0 SOW ON saw ON Sam SON Sam $am Sam 91.1115 SOW 30.00 ON SUN so" Sow Sow So al SUN Saco SUM Sam Saw Sum Saw Saw sow SON SON Sam Sinn Sann SO.w SOAn sow 511.5:557 511.66647 S45910 54.907.45 05!3331 S13,41-11 5140Aa0w SON Si1.33 Swj ON UK AS P1615 51.Moo SUM Sam Sam 95.00 %.an ON So On Saw Saw Man man sim 3016 Sinn Stl=fi 1 S11.75061) S533.1 54m7.4R 0s,74x 513,54:.43 5141Aww 54.4016 54,773.50 534'31 SM371.50 - sm'mL 55.70 0;;306m 5900 50.0 mm 54550 Sow 1S!0fi31 SOW 51137_ mum] suit SIMS= SL066S Istu'l 51,33410 SULIS S999.w ST6.92 0471199 54.0sw 155991 S11,9a.m 593643 51,13333 00.913 56.4140 59.66665 t5747.U1 $13100..5 rl" 511.67 313!1 5116.0 5211531 L4_ ' Stamm S1311116 51.16567 15133.491 457S.07 55,13331 SSS34 S14,1100.00 man 533.13 $3333 50.06 5166.0 i16665 540..5 Sam $1.01330 aAI2.S9 315,995.73 SISAfi_1g I536_I aiman ON SUM Seim 35.142.5 S3.125 an 10.01741 S7.S0.m Sam so" SOAn ON Sim Diw WIN ON sow Saw 5499.0: SO .w 15+994:1 Sn.m Sinn 541.67 541.67 $339.79 rm55m1 Is I314s1 S50m SI57b ,Siw.w a124 3:90:! MAP* 549.71 51.:00 S13mN S'556637 5+:.466.67 S1a2713.17 5143,!3331 544M 14 534;00.5 SON saw SON Sao So" ww si.m 34,13337 S40.00.67 01833.3a SI67s3s S3MA03.19 S1930L 54913_'3.130 5^_5,05¢69 al93S1w S45,31111A5 51.151,0955 a.693S -" SG,S4w 037639im 51,496.14 (53¢Ii39) a3,7n1.T3 51513.90.,4 31317,6aID 101730]91 516;00040 S3.OS4,535J4 3]A45063i Sam sm'391.W a76.191J10 SILM S- !.191.51 57.496.14 (536311391 93.70.71 S6383.901fA S1317.653m (03,75139) ar_9o9.Y S1100,944R 5203656475 43,713.71 3207"445 a,d9S44447 (02756391 5940.39346 6 Town of Gulf Stream Income Statement Water Fund as of February 28, 2014 Espndlnm C."M P9nr1, y7n ll'mn PUrW1d Admi Budpi V4dance Actual Runpn( V9d9nca 3014 Ru069t Rn'n9n 53,12105 555,'JOon S13327.95 315371.47 5:61 :SOW S><,6765 5627,Op0.W .R'uu51!n 5}.,313.,33 S_NO.W S,i,!3 59,I3.1.03 512SWM 51,365.9] Sm,WOW \3'41. M. SO" 5o0u in 1A S3 UM35 5307666.66 S3,413.T 59•_3.310.0 T.W`%,4 Sr SUM so .M 5DOO SSII,W035 3307.666" 5341173 STJ,am," Rc,mv FSi R. .FnY sow M.O. MR) S32.160.01 5!J,W00n S50W W=.m TWAROut Fn7 51) 1A S0,00 Solo S333040,m S55AmGn SSRIm S66,00A0 016,r 03095 M113 SM91 51.3045 51,119.15 15-171 S33610U 61irA•UIM So 5nm 0,69 SWJ.W SO rS5379 Mm LMW linah I.. 5000 soon in 5;'&1.79 Sum 35,1123.70 am TnlalRnmun 50.40 Su.nn "All 52161161.17 529666.66 }6',49731 S999A".m Espndlnm ll'mn PUrW1d W., PYUhvd -C.dip 53,12105 555,'JOon S13327.95 315371.47 5:61 :SOW S><,6765 5627,Op0.W %V... C,m 5}.,313.,33 S_NO.W S,i,!3 59,I3.1.03 512SWM 51,365.9] Sm,WOW 1 \eur Purdwd.,lluerCbOe S)J6 59,1- SiAl 513.16 pill 5MM Simon Tam Mw Po h,d 510,751.46 SL.71917 514A17.i1 51000.66 573,703.31 591.055.15 5657,110.0 UJm Cv.., Itn941v Sauk,. RS1 <r 533Sam 53353.31 5273.31 517,666.95 517.7065 S99.73 5431411m 0,snmu -0.'YUr Sam am am 557S SOW ISM115) SOW 3TCA7. 03095 M113 SM91 51.3045 51,119.15 15-171 S33610U Re,vavem C9rY06Yram M6,19 S43J3 51.15 S3,173.99 Si.7165 153134) 59.93n .m LMW linah I.. S32171 S1.1160 593.96 5,507.7,3 333r.Jl IS_IAYI 513140.00 GUM,tiq aW SS11.67 554161 5135.m SZ7031 0SR31 SS.RRm \Vmn Se9Pan5 S Tma, 510501 ZSOW 5145.0 S135.m 5135UW 5313.0 SIAm." Ruptp S[n123 Sam 500525 36395.35 5610.0 S31A]613 S31.36rUs 516,743.00 Da.94.%l o1r1rcm5eu 500n 55.41667 55,41667 50.00 57,053.31 S:".%) 31 S65.MI0.00 Su6wx 61,3700007 Enrcrn SOW 5166.67 516667 Shan 03331 S11131 5in0m NUSa:omu,STkn 5537 MM 155231 - S,m527 SUN (33.0157) S0.0 C00nu0i,4;en 5014 10" jW41 59]9 SON . in 391 SOm PuluLe 51700 513.73 151262.41 W35M £16.75 (5116351 ST.S.W Electric- C6b,®19r 53131 Sim 55u.u) 5133.61 SO." 1510611 SOW Prmvien fig, Rad Dcst 5000 5166}/ SWAP soW 533331 1133.31 $,000,00 P03mmrll Li.dl. 5000 RAW Sam 0Aa 5,475.0 37,4]},00 591900 Mhe Dpen:m3 S:,pP6u Sam Sold am 31,517.69 soap 551,511691 "AO Dg7ntub9 ESpeue SOW no 50.0 SUR SAWN 9,090" si-Man T9d U1hn E4Pn7n 53353.16 5156151" }17,110.5 5}72934 51033010 55.074.66 535,390.m T9191E,tudlnn, 516.36662 3711,501 317,31639 551,236.00 57737951 SM.12961 5923,0m.06 Nm ROnne a37Rdq 1546,106.62) 155, n11 57J1531 S107.694.17 (547,93335) 515,5731 S6d,0005a 7 BEG MN GM%B Be LANCE KEi 51VPLP5 1(BEFlL1f) ENV D'G R111 B V..6N'GE Town of Gulf Stream Income Statement Water Fund as of February 28, 2014 curzam MovB1 YID Ac .) Budget V.M.0.. Actual Budget Vad.ncR 2019 Budget RS6,056.93 50.00 5:556.056.x2 T441,14." SO.Oo Q49i356.91 59xe (546.106.61} SOA9 (346.106.62) 5107.694.19 S0.04 5141,691.1; $0.00 3i50O V >'0:0 50.00 0.509.950.:0 sism "5u.1e 50x0 5:59e,950?9 50.40 8 Town of Gulf Stream Income Statement Undergrounding Fund as of February 28, 2014 Expenditures $4,86006.76 Current Month S4,860rn6.76 54.806,25039 YTO 54,806,25039 SO.nn A0 Expenses Actual Budget Variance Actual Budget Variance 2014 Budget Revenues S14,791.84 SO.00 (S14,791.84) 531,046,49. SO.00 (S31,046A9) 50.00 Interest SO.00 $0.00 SOX() 55,800.00 50.00 (55,800.00) 50.00 Inters[ On Investment S140.64 50100 5140.84 51,036.15 SU.DO 51,036.15 58.00 Cant Svcs- Pre Coast hndscap $140.64 50.00 5140.84 $1,036.15 50.00 51,036.15 SO.D0 Other 50.00 50.00 50.00 5136,450.38 50.00 (S136,4503S1 SO.DO Assessment Revenues 512,288.83 50.00 512,268.83 5186,79830 50.00 5136,798.30 50.00 Interest Revenue on Assessment 53,51450 50.00 S2,514.50 538,222.D4 50.00 538,222.04 50.00 Admin Fee Revenue 5740.17 SOAO 5740.17 511,251.02 50.00 511,251.02 $0.00 Nlisce0aaeaus Revenge 50.00'% 50.00 50.00 SI,7I0.49 50.00 51,710.49 50.00 515,54350 SO.00 515,543.50 5237,981.85 50.00 5237,981.85 50.00 Toms Revenues 515,611134 50.00 S15,68434 $239,018.00 50.00 6239,018.00 50.00 Expenditures $4,86006.76 50.00 S4,860rn6.76 54.806,25039 50.00 54,806,25039 SO.nn A0 Expenses (SII,824.97) 50.00 (SI7,824.971 542,131.40 50.00 S42,131A0 50.00 Engineering Fecs S14,791.84 SO.00 (S14,791.84) 531,046,49. SO.00 (S31,046A9) 50.00 proCSvcs - Const Sumcv Work SO.00 $0.00 SOX() 55,800.00 50.00 (55,800.00) 50.00 ProrSvrs- Projcct Admin 51,800.00 50.00 (51,800.011) 51,800.DO SO.OD (S1,800.00) SO.00 Cant Svcs- Pre Coast hndscap 510,382.25 50.00 (510,38215) 510,38225 50.00 (510,383.25) 50.00 Cant Svcs. AT&T Fees 50.00 50.00 50.00 5136,450.38 50.00 (S136,4503S1 SO.DO Discount $383.62 SO.00 (5383.62) 59,136.13 50,00 (59,136.13) 50.00 Coumy_9dmin Fee 5151.60 SII.00 (5151.60) 52,271.35 50.00 (52271.35) 50.00 Total Other Expenses 527;09.31 50.00 (527,509.311 5196,886.60 SO.DO (5196,866.601 - SO.DO Total Expenditures 537,50931 50.00 (S27S0931) 5196,686.60 50.00 (S196,Baclin) SO.00 Net Revenue (Deficit) (SI1,824.97) $9.00 (SI 1,624.971 S42,I31AD SOAD S42,13IAO 50.00 REG11,T7NGFUNDBALANCE $4,86006.76 50.00 S4,860rn6.76 54.806,25039 50.00 54,806,25039 SO.nn NET SURPLU51(DEFICI17) (SII,824.97) 50.00 (SI7,824.971 542,131.40 50.00 S42,131A0 50.00 ENDING FUND BALiLNCE 54,848,381.79 SO.00 54,848,381.79 54,848,381.79 50.00 54,648,381.79 50.00 ti 9 INTER - OFFICE MEMORANDUM TOWN OF GULF STREAM, FLORIDA OFFICE OF THE CHIEF OF POLICE GARRETT J. WARD DATE: 317/2014 TO: Williamthrasher, Town Manager RE: Police Department Activity Report For 2/1/14...2128/14 ACTIVITY COUNT Alarm _......_._.____...___.._ . ..1.1 Assist Other Department _....__.. .�__.....__�._..__.__._..__.__. DirectedPatrol .__.__..__..____. ...__....._...__.___..._.._.... »._.__._____._..499 . Dispatch Error ...__..._...___.__..__._... ..................._......_. .._.__._._.__.._. ........ ...1.. F.i.r. _.__.._._...__ ..... _._........... Found Property .__.._ ......... �.____.__�_..._. ..._7_ GrandTheft ._.._..__...._....._ _._._..___.__._...�._.__.__........ Information ._......_._ .___._._._.___...._...._.__,._. ...._.._.._....._._. Lostl Found Property Motorist Assist Police Service ..___....._._ ......... .........._.____.____._.__._._. Suspicious Incident .»_.._._..._._...__..__......._,..._._._ ...._...�._...._.___._._ »...__. Suspicious Vehicle ....,_.__ .............._.....__...__.__.._... .....____.._�._......____�__.]. Theft(petit) ._.._..._...__......___..____._. ......._.___.____..____.__._.1. Town Ordinance Violation .....____...__._._... ._.._.___._.._._.�._...____.... .. z9 Traffic Complaint _._._....... ........ ._.___ ............. ..._.__ ................................. .... 4. Traffic Contact .__ ------ ........ ...... ____..___....._..._._ _._.__.. ...... _..._._.__.__.9.0 Trespassing _..._......._..__._.____.__..._.._._._.. .__.._._..__._...__._________9. INTER - OFFICE MEMORANDUM TOWN OF GULF STREAM, FLORIDA OFFICE OF THE CHIEF OF POLICE GARRETT J. WARD DATE: 11M RE: Police Department Activity Report For 2/1/13...2/28/13 ACTIVITY Alarm Assist Other Department Directed Patrol Dispatch Error Disturbance Identity Theft Lost l Found Property Police Service Police Service (found Dog) Suspicious Incident Suspicious Vehicle Town Ordinance Violation Town Ordinance Violation Traffic Complaint Traffic Contact Trespassing COUNT _....__._.._._._._._._........_._._....._._........... _ ......... ... __..._......._.t. ....... ....... ....... ._..._.____...__._.__......1. ______._.__...........___..........._....._.__._.._._.. ......_._......._ ...... _ ..... d. _..__ ____...... ____._.._._ ..... ....... ... _ ....... ....... �._ RESOLUTION NO. 141 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, URING THE FLORIDA LEGISLATURE TO ADOPTAND GOVERNOR RICK SCOTT TO SUPPORT LEGISLATIVE CHANGES PROVIDING FOR THE REGULATION—OF RECOVERY RESIDENCES OR "BOER HOUSES" IN THE FORM OF STATEWIDE LICENSING AND REGISTRATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, recovery residences, also known as "sober houses ", are not required to be licensed understate law, and WHEREAS, sober houses impact residential neighborhoods and when unlicensed and unregulated, create safety and welfare hazards for both their residents and surrounding neighbors; and WHEREAS, the Town Commission of the Town of Gulf Stream urges the Florida Legislature to adopt and Governor Rick Scott to support regulations and licensing requirements for sober houses in order to: 1. Create a consistent standard of operation to provide uniform and safe operation throughout the state; 2. Provide for accountability for the owners/operators of these homes; 3. Help end abuses that area occurring in some homes; 4. Require background checks for ownersloperators of these homes similar to those required for ownersloperators of substance abuse treatment providers, assisted living facilities, adult family -rare homes and adult day care centers, and community residential homes; and 5. Ensure that certain life safety standards similar to those already in place for the homes and facilities referenced above are followed in order to keep residents safe; and WHEREAS, the community housing component of licensed day or night treatment facilities is already licensed pursuant to Chapter 397, Florida Statutes and such housing . performs the same function as a sober house; and WHEREAS, uniform regulation of sober houses will provide safety to a disadvantaged group and protect both the residents and their surrounding communities; and WHEREAS, the Town C omission determines that the regulation of sober houses would be In the best interests of and protect the health, safety and welfare of Its residents, both temporary and permanent. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, that: Section 1. The foregoing recitals are hereby ratified and Incorporated herein. Section 2. The Town Commission of the Town of Gulf Stream urges the Florida Legislature and the Governor to support the regulation and licensing of recovery residences (sober houses) located throughout the State of Florida. Section 3. The Town Commission directs that a copy of this Resolution shall be provided to the Governor, the Speaker of the House, the President of the Senate, the Palm Beach County Legislative Delegation, the Florida League of Cities, and the Palm Beach County League of Cities. X. 3. Section 4. This Resolution shall take effect immediately upon adoption. Approved, passed and adopted by the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, in a regular session assembled this 14th day of March 2014. TOWN OF GULF STREAM Mayor Commissioner Commissioner Commissioner ATTEST Commissioner Town Clerk P.%D00511314T880811DOC11 DL4258.DOC Page 2 of 2 Resolution No. 14 -1 MAYOR: VICE MAYOR: COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Robert W. Ganger Scott W. Morgan Donna S. White March 27, 2014 SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, AT THE CALL OF THE MAYOR, ON FRIDAY, MARCH 28, 2014 AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Hiring Additional Counsel. V. Appointment to the Ad Hoc Committee. VI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MM-9-r-ITUFN April 4, 2014 MAYOR: Joan K. Orthwein VICE MAYOR: Thomas M. Stanley COMMISSIONER: Robert W. Ganger Scott W. Morgan Donna S. White REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 11, 2014 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. ' II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting 5 Public Hearing of 3 -14 -14 B. Certification of Election of 3 -14 -14 C. 'Special Meeting of 3 -28 -14 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. May 9, 2014 @ 9 A.M. 2. June 13, 2014 @ 9 A.M. 3. July 11, 2014 @ 9 A.M. 4. August 9, 2014 @ 9 A.M. B. Mayor's Proclamation -WATER REUSE WEEK May 1B -May 24, 2014 V11. Communication from the Public (S min. maximum) VIII. Reports. A. Utility Undergrounding -Danny 'Brannon (Engineer) B. Town Manager C. Architectural Review & Planning Board 1. Meeting Dates a. April 24, 2014 @ 8:30 A.M. b. May 22, 2014 @ 8:30 A.M. c. June 26, 2014 @,8:30 A.M. d. 'idly 24, 2014 @ '8:30 A.M. e. There is no meeting in August. D. Finance Director 1. Financial. Report for March 2014 :2. Water Usage as of March 31, 2014 E. Police Chief 1. Activity for March 2014 AGENDA CONTINUED IX. items for Commission Action. A. Adoption of Decorum Policies B. Appointment of a member for the ARPB C. Resolution No. 14 -2; A RESOLUTION OF THE TOWN COMMISSION THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET EXPENDITURES IN THE GENERAL FUND THE FISCAL YEAR ENDING SEPTEMBER 30, 2014; PROVIDING AN EFFECTIVE DATE. D. Proposal- Execute Final Release of Lien -2765 Cardinal Cir. E. Items by Mayor and Commissioners F. Reorganization of the Commission 1. Election of a Mayor 2. Election of a Vice Mayor X. Adjournment. OF FOR SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 r MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 14,. 2014 AT 11:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Mayor Orthwein called the meeting to order at 11:00 A.M. 11. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Orthwein. III. 1Ro 1 Call: Present and Joan K. Orthwein Mayor. Participating Thomas M. Stanley Vice -Mayor W. Garrett Dering Commissioner Robert W. Ganger Commissioner Donna S. White Commissioner Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk Thomas Baird Town -Counsel - In the absence of John Randolph Garrett J. Ward Chief of Police Danny Brannon of Town Consultant for Undergrounding Brannon & Gillespie Project Mark Marsh Architect — Bridges & Marsh Keith Williams Landscape Architect William Boardman Chairman —Ad Hoc Committee Christopher O'Hare Resident Tom Murphy Resident IV. Minutes: A. Regular Meeting and Public Hearing held on February 14, 2014. Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the February 14, 2014 Regular Meeting and Public Hearing Minutes. All vote AYE. V. Additions Withdrawals Deferrals. Arrangement of Agenda Items: Mayor Orthwein added under Agenda Item VI.C. that Town Clerk Taylor will read the new Rules of Decorum for all Town Chamber meetings, effective this day. VI. Announcements: A. Regular Meetings and Public Hearings Mayor Orthwein announced the upcoming Regular Meetings and Public Hearings, and inquired if there would be any absenteeism or conflicts, and there were none. 1. April 11, 2014 @ 9:00 A.M. 2. May 9, 2014 @ 9:00 A.M. 3. June 13, 2014 @ 9:00 A.M. 4. July 11, 2014 @ 9:00 A.M. 5. August 8, 2014 @ 9:00 A.M. ReguLu daring and Public Heuing Much 14.2014 B. Mayor's Proclamation — "Water Conservation Month" Town Clerk Taylor read the Water Conservation Proclamation highlighting the importance of it, and stated that April 2014, typically a dry month, when water demands are the highest, will be observed as Water Conservation Month, calling upon each citizen and student in the Town of Gulf Stream to help protect their precious resource thus promoting a healthy economy and community. She continued and witnessed that Mayor Orthwein has affixed the seal of the Town of Gulf Stream this day March 14, 2014. Mayor Orthwein thanked everyone for attending this meeting and stated that this attendance has not been seen in many years. C. Decorum Rules Town Clerk Taylor read the new Decorum Rules beginning with "The presiding officer shall preserve strict order and decorum at all meetings ". She stated that the Town Commission is committed to the principles of civility, honor, and dignity and any individuals appearing before the Commission are requested to observe the same principles when making their comments. Town Clerk Taylor detailed Section 871.01, Florida Statutes regarding willful interruptions or disturbances of any assembly of people meeting for any lawful purpose shall be guilty of a misdemeanor of the second degree, and may be arrested by police officers present. She also listed the steps that will be followed if a person is declared out of order by the presiding officer and ordered expelled from the meeting. Town Clerk Taylor stated that the Town Manager shall have a uniformed Certified Law Officer available at all public meetings. Vice -Mayor Stanley moved and Commissioner Ganger seconded to approve the Decorum Provisions, as read by Town Clerk Taylor effective this meeting. All voted AYE. VII. COMMUNICATION FROM THE PUBLIC (5 MIN_ MAIOMUM): Mayor Orthwein asked for any speakers. lvlr. O'Hare congratulated Mayor Orthwein, Scott Morgan, and all the winners on their election, and stated it was a great campaign. He added that Commissioner Deting was very effective with his public record requests, and stated he was sorry to see Commissioner Dering leave the Commission. Mr. O'Hare discussed how evening Town Commission meetings would be much more convenient for residents to attend. He also addressed holding Town workshops where questions could be asked and answered. Mr. O'Hare stated how he has attended the Ad Hoc Committee Meetings where waivers were discussed. He also announced that he would like to consider Commissioner Ganger for Mayor of the Town of Gulf Stream Mr. Boardman congratulated the Commissioners and Mr. Morgan on their elections. He continued that with the type of election that was held, there were valuable voters' issues, and he requested the Commissioners to address some of those observations at a later time. Regular Meeting and Public Hearing Much 14, 2014 Mr. Murphy also congratulated the winners of the election, and on behalf of the residents, stated that he too was sorry that the Commission was losing Commissioner Dexing's expertise. He also addressed how the controversial election energized the community, and served a useful purpose by focusing on the fact this is a wonderful community. Mr. Murphy also commended Martin O'Boyle for "throwing his hat in the ring", and that the community took heed of an electoral process. Town Clerk Taylor swore in Mark Marsh and Keith Williams. VIII. Public Hearing: A. Applications for Development Approval 1. An application submitted by Mark Marsh of Bridges & Marsh, as Agent for Mr. & Mrs.. Nelson Grumney, the owners of property located at 2960 Polo Drive, Gulf Stream, Florida, which is legally described as Lot 21 Gulf Stream Cove Subdivision. a. SPECIAL EXCEPTION to permit the addition of a spa, that will encroach 4.34 ft into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 ft. into the west setback. Mr. Marsh congratulated the Mayor and Commissioners. He stated that this request was approved by the ARPB in the past, but inadvertently the proposed spa which was in the northwest corner was in violation of a rear setback requirement Mr. Marsh continued that the new application is to construct the spa at the northwest edge of the existing pool. He demonstrated the location on his computer renderings. Commissioner Ganger inquired regarding the elevations based on 1979 data, and then again on January 10, 2013 when the house was being designed. Mr. Marsh explained the updated survey for the additions to the house. He continued that the seawall was raised by permit to meet the minimum which was the only variable. Vice -Mayor Stanley inquired regarding the elevation of the spa above the pool deck. Mr. Marsh responded that the spa is 18 inches above the deck. Mayor Orthwein asked for further questions or comments from the Commission or the public. She also reported that this application was approved by the ARPB. Vice -Mayor Stanley moved and Commissioner Ganger seconded the approval of the Special Exception to permit the addition of a spa that will encroach 4.34 feet into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 feet into the west setback. All Voted AYE. b. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to allow the construction of a spa which will encroach 4.34 ft. into the west setback and will be attached to and become a part of the existing pool that encroaches 6.42 ft into the west setback. Regular fleeting and Public Hnmmg March 14, 2014 Vice -Mayor Stanley moved and Commissioner Ganger seconded the approval of Level 3 Architectural /Site Plan to permit the addition of a, spa that will encroach 4.34 feet into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 feet into the west, setback based on a finding that the proposed construction meet the minimum intent of the Design Manual and applicable review standards. All voted AYE. Town Clerk Taylor made a point of information stating that the neighbor who would be the most affected stated that he was very pleased with the project, and has absolutely no objections. 2. An application submitted by Mark Marsh and Nieves Williams as agents for Mr. & Mrs. Bryan Cook, owners of property located at 1226 North Ocean Boulevard, Gulf Stream, Florida, legally described as Lot 2, Hidden Harbour Estates Plat Two. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a partial 2- story, Anglo Caribbean style single family dwellingwith guest quarters and a three -car garage, a total of 9,403 sq. feet, and a swimming pool. Mr. Marsh introduced Keith Williams who joined him at the computerized renderings of the property on Lot 2. He also stated that this lot is the most desirable in the community. Mr. Marsh commented that the beauty of the lot is that it has a very unusually high elevation of approximately 16 feet on the ridge. He continued referring to the computerized renderings of the 3 -car garage, the purposeful symmetry to the layout of the house, the "H" shaped front of the home, and the very symmetrical rear of the home. Mr. Marsh also stated that the materials used are stucco, and on the second floor, simulated clapboard siding will be utilized with Chippendale elements. He commented that there will be wood and aluminum Colby windows. Mr. Marsh reported that the massing will not be overbuilt or accentuate height He stated that the arrival area is somewhat Georgian Colonial, which is a little different than what exists in the development, to create something that was not repetitive in the community. Mr. Marsh reported that the house colors are sand /beige with white trim, with Aegean Teal shutters, and a grey tile roof. Commissioner Ganger inquired where this house will be in relation to where the Spence home was. Mr. Marsh responded that it is basically on the original Spence property, and that was where the best views were. Mr, Williams reported in detail, with the aid of the computerized renderings, the plantings of hedges and trees around the house and on both sides of the pool area. He continued describing the density of trees in the pool area, and the built -in gas fire pits on either side of the pool, which help transition the pool level, and give the enjoyment of a fire pit Mr. Williams stated that the pool will appear dark in color, but not muddy looking. Commissioner White inquired regarding how the ficus plantings will be resistant to the white fly disease. Mr. Williams responded that the type of ficus being used will not be affected by white fly, as it is a lower ficus plant and more tolerant Mr. Marsh gave a 3- diminsional "flyby" demonstration of this project on the television computer renderings. ReguLu Mating and PubNc Heidng M=h Id, 3014 Commissioner Ganger stated that this demonstration could not have happened without the generosity of the Civic Association's purchase of the Town Chamber's television for the use of the Commission and ARPB. He continued that it was a phenomenal tool in the presentations, and suggested all future developers integrate this same procedure. Mr. Marsh commented that he would not make it mandatory, as it is quite time consuming. He suggested this format for beach properties. Commissioner Ganger commended Mi. Marsh and his associates on this project and stated he was very concerned that the large sue of the property would become a "cookie cutter" and that the uniqueness would be gone forever. Mayor Orthwein asked for any comments from the Commission and the public. There were none. Vice -Mayor Stanley moved and Commissioner Ganger seconded to recommend the approval of.Level III Architectural /Site Plan based on a finding that the proposed partial two -story single family Angelo Caribbean style dwelling, a 3 -car garage with guest quarters and pool, a total of 9,403 SF, meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1. Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 2. Wall and /or fences along the side property lines will be measured from the lowest abutting grade with a maximum height of W including any lighting fixtutes that may be attached. 3. All chain link fencing will be screened from neighbor's view. All voted AYE. IX. Reports: A. Utility Undergrounding — DannyBrannon(Engineer) Mr. Brannon gave a progress report on the undergrounding. He reported that the contractors should be completed with the conduit systems around May 9'. Mr. Brannon said the main line boxing has been completed, and they will begin in the next week going south down to Pelican. He continued that there were no issues with the easements, and everything is going according to plan. Mr. Brannon commented that they ate still Bolding weekly meetings with staff in Town Hall. He reported the new light fixture with dimming capabilities will be installed across the street at the Police Department any day. Mr. Brannon continued that it was recommended to reduce the height of the poles by two (2) feet He continued that the street light posts can be changed to the fluted type posts which will match the street signs, and that there should not be any extra costs for that change. Mr. Brannon stated he would check into that. He also referred to the schedule change in the Commissioners' packets, and stated that the project is under budget, with minimal expenses. Commissioner Ganger referred to the private road damaged stop sign by the contractor, and asked who was responsible for the costs. 5 Regular Nfmting and Public 1-1=ing alan:h 14, 2014 Mr. Brannon stated that it was being pursued, and that the contractor will pay for the repairs. Commissioner Ganger inquired when the contractors will stilt boring under the road toward the east Mt. Brannon responded that some of those have been completed already with a small machine that was brought in for that job. Commissioner Ganger asked about the lines that were across the private road, and the possible issues of driving over them. Mr. Brannon responded that those lines should not have been thetei and that he should have been informed of something of the like, and he would have them removed if theywere still there. Commissioner Ganger stated the lines have been removed. B. Town Manager Town Manager Thrasher gave updates on the Consultant who provided information on the Fcdcral (ADA) American Disability Act that relates to Town Hall compliance. He continued that basic changes were being made, and that finances have been expended for labor and materials from this fiscal year. He continued that the doors' pressures also have been adjusted to comply. Town Manager Thrasher stated that engineers have been contracted for estimates which will be reviewed. He also advised the electronic data storage is underway, and reminded it had been necessary to upgrade the file server to accommodate this at a considerable cost He reported on the newly purchased open portal program which allows anyone anywhere to access certain public records. Town Manager Thrasher explained how staff would not be involved in obtaining and providing that type of information any longer. He described the documents that will be on the new stored program within the next week. Town Manager Thrasher reported that was all provided for in the October 1, 2013 budget to the Commission. Commissioner Ganger inquired if we are where we want to be within the budget. Town Manager Thrasher responded that with regard to records management, the Town is within the budget. He also addressed the fact that the Police Department were able to basically lend a portion of their software budget very effectively to cover the Town Hall software expenses.. D. Architectural Review & Planning Board 1. Meeting Dates a. April 24, 2014 @ 8:30 A.M. b. May 22, 2014 @ 8:30 A.M. c. June 26, 2014 @ 8:30 A.M. d. July 24, 2014 @ 8:30 A.M. e. There are no meetings in August Mayor Orthwein reported that there will not be an ARPB Meeting in March. Town Clerk Taylor stated there is nothing on the board for March. Regulu Mewing and Public Hnring Much 14.2014 E. Finance Director 1. Financial Report for February 2014 Town Manager Thrasher stated that the Town is behind in the legal fee budget due to the fact they have been, bombarded with law suits which the Commission has been aware of. He continued that the legal fees expenditures at this time are 92% of the entire fiscal year budget, and that will be $150,000 over budget, which is not listed on this February Financial Report. Town Manager Thrasher stated that in the near future he will have to address the Commission as to what should be done by year end regarding the Fund Balance which was previously to be replenished by $160,000. He continued that he wanted the Commission to know at this meeting that the numbers are not lining up, and further stated that he will bring back more budget information for financial direction at the next Commission Meeting. F. Police Chief 1. Activity for February 2014 Police Chief Ward presented the Activity Report for February 2014, and it was accepted as submitted. IX. ITEMS FOR COMMISSION ACTION: A. Appointment of Ad Hoc Committee Member Re: Landscaping Mayor Orthwein suggested that Keith Williams who spoke earlier in the meeting regarding the Cook's landscaping project be contacted. I& Boardman stated that it was a very important position to fill for the Ad Hoc Committee. Commissioner Ganger stated for the record that Mr. Williams and his partner have worked in the community and suggested he would be an able choice. Town Clerk Taylor read the following Resolution: B. Resolution No. 14-1: A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA URGING THE FLORIDA LEGISLATURE TO ADOPT AND GOVERNOR RICK SCOTT TO SUPPORT LEGISLATIVE CHANGES PROVIDING FOR THE REGULATION OF RECOVERY RESIDENCES OR "SOBER HOUSES" IN THE FORM OF STATEWIDE LICENSING AND REGISTRATION; AND PROVIDING FOR AN EFFECTIVE DATE, this date of March 14, 2014. Commissioner Ganger moved and Commissioner White seconded the approval of Resolution No. 14- 1, with the opportunity of discussion at n future date. All vote AYE. C. Items by Mayor & Commissioners Mayor. Orthwein again thanked everyone for coming to this meeting. X. ADJOURNMENT: Mayor Orthwein adjourned the meeting at 12:00 Noon. Sandra Fein Recording Secretary Aegulu Meeting cnd PubOc i {caring Much 14, 314 M NUTES OF THE CERTIFICATION OF ELECTION RETURNS AND SEATING OF COMMISSIONERS BEING HELD BY THE TOWN COMbIISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 14, 2014 AT NOON, IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Mayor Orthwein called the meeting to order at 12:03 P.M. II. Roll Call: Present and Joan K. Orthwein Mayor Participating Thomas M. Stanley Vice -Mayor Robert W. Ganger Commissioner Donna S. White Commissioner Scott Morgan Commissioner Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk Thomas Baird Town Counsel - In the absence of John Randolph Town Clerk Taylor announced for the record that Commissioner Dering has left the meeting. III. Certification of Election Results: Town Clerk Taylor read the Certification of the Election Results stating that there were 713 registered voters, 417 ballots cast of which 39 were absentee votes, and the vote rally was Mr. Ganger: 325, Mr. Morgan 325, Mr. O'Boyle 122, Mrs. Orthwein 313, Mr. Stanley 317, Mrs. White 320 and the under votes number was 363. IV. Seating of 5 Commissioners: Town Clerk, Taylor reported that the new Commissioners are lvfr. Ganger, Mr. Morgan, Mrs. Orthwein, IYIr.. Stanley, and Mrs. White. V. Sweating in of the Commissioners: Town Clerk Taylor swore in the Commissioners in unison, ,filling in their own name appropriately, and presented Commissioner Morgan his new name tag for the dais. VI. Adjournment: Mayor Orthwein congratulated everyone and adjourned the meeting at 12:08 P.M. Sandra Fein Recording Secretary MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM AT THE CALL OF THE MAYOR ON FRIDAY, MARCH 28, 2014 AT 4:00 P.M. IN THE COMMvIISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Mayor Orthwein called the meeting to order at 4:00 P.IvL II. Pledge�of Allegiance: The Pledge of Allegiance was led by Mayor Orthwein. III. Roll Call: Present and Joan K. Orthwein Mayor Participating Thomas M. Stanley Vice- lyfayor Robert W. Ganger Commissioner Donna S. White Commissioner Scott W. Morgan Commissioner Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk John C. Randolph Town Counsel IV. Hiring Additional Counsel: Commissioner Morgan stated he believed that the Town needs to engage Special Counsel to handle the numerous public records lawsuits that exist. He continued thatwith his own experience and special training in litigation, he feels that this addition will expedite resolutions to those cases, and at less expense. Commissioner Morgan further stated that he recommends Robert Sweetapple, as he has considerable experience in court room litigation and public records. He also reported that Mr. Sweetapple has recently presided over a deposition in the Chambers of the Town of Gulf Stream with regard to public record cases, and stated that Town Manager Thrasher can attest to Mr. Sweetapple's handling of that matter. He commented that Mr. Sweetapple's fees were $500 an hour, but that he will reduce that figure to $350 an hour, for the Town of Gulf Stream. Commissioner Morgan moved and Commissioner Ganger seconded to engage Robert Sweetapple to handle the Town of Gulf Stream public record lawsuits. Mayor Orthwein asked for any comments. Commissioner White inquired if Mr. Sweetapple was a local attorney registered in Florida. Commissioner Morgan stated he was a local attorney, registered in Florida, and that the Town would not have the expense of flying him in for court appearances. Vice -Mayor Stanley stated he had no problem with hiring Mr. Sweetapple. Commissioner Ganger applauded the selection of Mr. Sweetapple. Mayor Orthwein stated that she is acquainted with him and that he is a good man. SpecW Meeting Much 26, 2014 All voted AYE. V. Appointment to the Ad Hoc Committee: Mayor Orthwein reported that Keith Williams, of Nievera Williams Design, has agreed to serve on the Ad Hoc Committee. She stated that be will make a terrific addition to that Committee, as he is very bright and has terrific ideas. Mayor Otthwein commented that he is the Landscape Architect for the Cook development, and also serves on the West Patin Beach Planning Board. Commissioner Ganger added that Mr. Williams serves on the Boys & Girls Club, and is the type of person that jumps into his projects. He also stated that Mr. Williams would be a very valuable addition to the Ad Hoc Committee teats. Mayor Orthwein stated that she has notified him of the nest two (2) Ad Hoc Committee meeting dates. Commissioner Ganger moved and Vice -Mayor Stanley seconded the appointment of Keith Williams, Nieves Williams Design, to the Ad Hoc Committee. All voted AYE. VI. ADJOURNMENT: Mayor Orthwein adjourned the meeting at 4:10 P.M. Sandia Fein Recotding Secretary MAYOR'S PROCLAMATION Town of Gulf Stream Proclaiming May 18 —May 24, 2014 "WATER REUSE WEEK" WHEREAS, safe, clean, and sustainable water resources are essential to Florida's environment, economy, citizens and visitors; and WHEREAS, Florida's water supplies are finite, while our population and our need for water resources continues to increase; and WHEREAS, water reuse provides a means for conserving and augmenting Florida's precious water resources; and WHEREAS, Florida has established the encouragement and promotion of water reuse as state objectives In Chapters 373 and 403, Florida Statutes; and WHEREAS, Florida's permitted reuse capacity exceeds 1.7 billion gallons per day (over 67 percent of Florida's total permitted capacity for all domestic wastewater treatment facilities); and WHEREAS, Florida leads the nation in reusing 725 million gallons of reclaimed water each day to conserve freshwater supplies and replenish our rivers, streams, lakes and aquifers; and WHEREAS, the Stale of Florida has declared the Week of'May 18 — 24, 2014 to be Water Reuse Week In Florida; and WHEREAS, the Town of Gulf Stream has joined with the State of Florida, the Florida Department of Environmental Protection, and the South Florida Water Management District in encouraging water reuse and conservation; and WHEREAS, the Town of Gulf Stream encourages efficient and effective use of reclaimed water, and NOW, THEREFORE, be It resolved that by virtue of the authority vested In me as Mayor of the Town of Gulf Stream, I do hereby proclaim the Week of May 18 — 24, 2014 as (SEAL) Water Reuse Week Joan K. Orthweln Mayor TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of March 31, 2014 � J. f. TABLE OF CONTENTS SECTION PAGE(S) CashBalance Sheet ............................................. ............................... 1 -2 Budget Report, General Fund ....................................... ............................... 3 -6 Budget Report, Water Fund .............................. ............................... 7 -8 Budget Report, Undergroundtng Fund ................. ............................... 9 Town of Gulf Stream Balance Sheet March 2014 General Fund 001 Water Fund 401 Underground Fund 155 Assets OD1- 10102- 000 -00 Cash - BB &TCD 5255,845.34 50.00 50.00 OD]- 101D300 -00 Cash - Bank of America CD 5264,010.14 50.00 SO.OD 001 - 10104- 000 -00 Cash - Sun Trust blMA S233,863.84 50.00 50.00 ODI- 10106 -000.00 Cash - Oper Account 5746,02433 50.00 50.00 001 -10107 -000 -00 Cash - PIK Account 55,392.27 50.110 50.00 OD1- 1 0109 -000.00 Cash. Suntrust General Fund MNIA 51,055,65652 50.00 SO.OD 001-10201-000-00 Cash. Petty Cash 5200.00 50.00 50.00 001-1 1 5 0 1- ODO.00 Accounts Receivable - Garbaec S29,388.91 50.00 50.110 001 - 14100- 000 -00 Inventories 55,134.94 50.00 50.00 001 - 15101. 000.00 Investments -SBA 52,634.33 SO.00 SON 155.10101 -000 -00 Underground Proj Pyrnt Fund- Checking SO.00 50.00 S 2,194,077.12 155-10102.000 -00 Cash -Sunwn IOMq SO.00 50.00 52,648,133.23 155 - 11501- -000 -00 Assessment Receivable 50.00 50.00 51,990,001.70 155. 11503.000 -00 Dclinq. Assessment Reeicvable 50.00 50.00 51,079.04 401-11501-000-00 Accounts Receivable - %Voter 50.00 5179,577.95 50.00 401 - 11503- 000 -00 Accounts Receivable - Reserves $0.00 513,538.51 50.00 401- 11701 - 000 -00 Less! Allenvance- \Voter 50.00 56,590.00 50.00 401. 13100- 001 -00 Due From General Fund 50.00 S509,941.25 50.00 401 - 15501- 000 -00 Prepaid Other 50.00 51,162.91 50.00 401.15503.ODO.00 Prepaid Water Meters 50.00 (51,019.30) 50.00 401 - 15504 -000 -00 Inventory 50.00 58,546.15 50.00 401. 16490- 000 -00 Improvements Other Than Bldg. 50.00 52,658.921.72 $0.00 401 - 16590 -000.00 Aeeum. Deprec: Imp Other T Bid 50.00 (5726,377.36) 50.00 401 - 16690. 000 -00 Equipment and Furniture 50.00 561,878.00 50.00 401. 16790- 000 -00 Accumulated Depr- Equip r Fum 50.00 (557,896.00) 50.00 Total Assets 52,598,150.62 52,640,983.83 56,833,291.09 Liabilities and Fund Balance Liabilities 001 - 20200 -000 -00 Accounts Payable SI,442.57 50.00 50.00 001 - 20700 401 -00 Duc to Water Fund 5508,94125 50.00 S0.00 001 - 21601 -000 -00 Accrued Wages Payable 530,068.06 50.00 50.00 001- 21603 - 000 -00 Accrued Retirement Payable 56,29024 50.00 50.00 001- 21702. 000.00 FICA Taxes Payable S2,300.72 50.00 50.00 001.21806 -000 -00 Otherbtsumnce Deductions 540.01 50.00 50.00 001-22303-000-00 Deferred Rncnue -5NR 56,194.14 50.00 50.00 155. 22301 -000 -00 Deferred Revenue 50.00 50.00 51,991,08024 401 - 20200- 000 -00 Accounts Payable 50.00 $0.04 S0.00 401- 22000. 000.00 Depash- Damage Bands 50.00. 570,500.00 50.00 401- 22301.000 -00 Deterred Revenue 50.00 55,771.00 50.00 1 Town of Gulf Stream Balance Sheet March 2014 General Fund 001 Water Fund 401 Underground Fund 155 Total Liabilities 5555,276.99 S76,271.04 51,991,08024 Fund Balance 001. 24702- 000.00 Reserve for Dredging 517,820.00 50.00 50.00 001- 27101 - 000 -00 Fund Balance 52,025,083.63 S0.00 50.00 155. 27101- 000.00 Fund Balance 50.00 50.00 54,842210.85 401- 27200 - 000 -00 Retnined Earnings - 1lnreserved 50.00 S2, 151,079.65 50.00 401.27200- 530.10 Retained Earnings - Reserved 50.00 (51242 82.54) S0.00 4 0 1- 2 73 02- 00 0 -0 R/E Reserved for D/S and R C R 50.00 5537,915.98 50.00 Total Fund Balance S2,042,903.63 52,564,712.79 54,842,210.85 Total Liabilities and Fund Balance S'- ,598,180.62 52,640,983.83 56,833,291.09 L4 Town of Gulf Stream Income Statement General Fund as of March 31, 2014 Rupert Month YID Aduol Budget Vademe Actul Budget Valance 2014 Budget Rneoun R KnVTam 5.63135 593.50 513216.30 SIS,P7.9S 153441.79 531,454.0 Sam Ad V.1a.TUtt -Cwml 5134,75496 S56.161.50 567.939.46 5:,6:0,119]9 5354,059.75 56,353.61 S],N3,07S.OD Ad 3'a1mMTau- 0elmgom 54.00296 $0.00 S4.M3.96 4,01139E Sam 5!,003.96 Sam Fslr Pny uDbmvt -Ad Vale 151,76629) (51.990.001 5_3.71 (596,999.41) I59_35m1 IS6,43.1.411 1599,500.00) Imem,on Tu CaOedWn Sam Sam 5000 Sam 50.00 $am Sam T9u)PmpmS Taut 5117435.63 511.571.50 573.153.13 i•555.63a3 51351.3-14.73 S3,90735 5743,575.00 F., SUM Sa.M Sam 0m 50.0 Sam Sam !ud {emsw abdFcS 5315.03 591.67 S133.41 574.0 SN9.95 5134.05 51,IM.M VbbtWN Of teen!O,dlmrcn Sam Sam Sam) $0.00 Sao Sara Sam 5133139 S_ISAI S91.67 SI13.41 5754.06 5549.95 SAIOS SI,IM.M Pe,nuta BuWinp Pamiu 56,450.00 57,SM.M I51,nm.M3 S55.14Dm 545,000.00 510,14900 S9a 1m $6,450.00 S7,SD)M (SI,MOM1 553.141100 SUMaW 510,14D.W 50,130,0., nepl kb. Loral Dumu,T.- Re{Inmu9o, 4Iam S1,60.67 551^56671 S17,I34M S9,999.9S 57,134.02 $20m.m County Du,ineu TU 5101.37 5553.33 15475.903. 5776.36 9.499.93 (51-,523.521 S7,M0.00 551437 S:4V10 (51.735631 519,110.96 513.491196 N.61090 S'_7,OM.M Sme a Cem93 L=1001Wn Fwl7=110 L6ml AlemnerudD IT. Pore u mV Omp lioNl Lk C9ard,e T. FL R,ueme Shrin{ FL Rn ShumSSAkahalc Be, Lon! 0..000-414c S4k4 Tx onnc,n,ml covumaN V.) T,, R.6 Aeryde Recmue Slv,W{ Imeen Imnm 130!00000000 Frue7iue4 Fmnchn, Fen -FPL Fs,!'. Fea• Souhem Deg Frzdtd. Fen -Gu Frmddu Fees -CAI, t4ral CnmvunimSkn Sac Tu CoovmoionoaS irC Ta S1715.13 5.63135 593.50 513216.30 SIS,P7.9S 153441.79 531,454.0 Sam Sam Sam Sam 30.m SO.M $a.m Sam sum Sam Sam Sam sum SOW Saw S11.m Sam saw Sam Sam Sum 51153.45 5133145 (567.01 55,7q 93 S9,13.49 (54050) 513=340 50.0 SO.m Sam Sa.M SO.M Sam $am 55,775.37 55,459.75 531613 53.535.30 91-73530 is.; 'n1 S6S,517.M SUM Sa.M Sam 0m 50.0 Sam Sam Sam 5:033 190.331 5533.53 51.349.95 IS411 IQ) S3m.m SAM S0.m Sam 566349 Sam 566340 $0.00 59,944S $9,911,49 5133139 SP-N3.66 MS,S6234 (565193) Sir. -ram SINAI SSMM 1539039) S555.69 Samara (.'444311 56,am.m SIORAI SSMM IS390.591 955.69 SSmam (S3A443I) 56,000M SII,4160 SID,33333 Sm1-75 513,941.94 SN,999.93 (51,015.01) S13a00.m 50.0 Sam Sam Sam SDm Sam Sam 5999.93 SSOm SN593 5,15537 S13M.0 565537 S3maM SOm Sam Sam S0.m Sam Mm Sam 513,33500 511,0313 51151.67 S4am711 566.499.95 (S30AU47) S133XCIM S53D1.96 55349.75 513.11 S26y0046 531/9530 (56,995.04) 56607.00 55,591.36 55349,75 54211 52630046 533,795.50 (S61951 0) 566397.00 3 . , Curtantelanth YID Adnin & Gweml Actual Budget Vada¢a Actual Budget Vadanea 2014 Budget Cudape CVpenbn Fen 59.759.67 51006.09 549692 S62,411_01_ 56133611 (S17601) SI9,471.w Garbage Cadeukn Fee 112}39.50 59.33333 (5993.53) Sbk95133 569,999.99 (53.03161) spiamm Doer Sabrke -Pon Tune 5.'3339.90 52333333 (599353) 96,961.30 569,999.99 63,033.611 5140,000.00 UrikF5e cTat Sd21S_ Som ISS217,S3) S6539.69 Sa.m 156539.691 SOLD UvOy Se ,T.- Ehatrk 513^9.9 SIL9313 S3S9.94 591,6:0.60 96,999.99 57,94061 SINmom U0137Swke Ta -Tekc. 50.00 50.00 50.00 50.00 SOHO 5000 Sam Ulili s5 we Tn -Ga S74561 Sam $745.61 SLSS605 50.00 5:,536.05 SOHO Ut ySeniceTa- Pr9pme S629.A SI.2US.33 (5579.79) 56,44651 57,249.96 15303413 514.500m Uauc91v3nvn Campenmiav 514,59741 S14p41.66 5.455.76 593,473.16 SU349.96 S9,72320 5169311.09 CamnSmbaerd Dawba 51[459.73 9,791.9 191,6690961 S9,66S.19 W.749.13 1570913211 593.500.09 Cvntnbulba -Ckic Anal Sim SO.m 50.00 50.00 50.00 50.00 Sim ccry ulka- Cacmauly Sam Sam 50.00 512,046.0 SO.m 312.04631 SOLO S4ac Pm55av -TH Sam Sam San S11,0463J SOHO 512.04627 50.00 FederalGrnue Saw 51,554.11 51"54.17 513.6500 9,524.99 IS5,125011 515.450.11 FcdmlCmnb•Otiv:r S1,134(i Sam 51,134.00 51,13401 Sum 51,134.00 Sam 51,134m so.m S1,134.ad 51,13400 SO.m 31,134.00 SOHO 0d.c 17.,om b L'vu vfTan•t \Seer 516916.69 T),41].m 59,73169 516.01669 514.950.0 51,90669 99,9w.m S.W vrNbpe 0091 Pubr..Iw. SO.m Sam Sam 59000 Sam Him SOLO Cenikakn.Capkr,9lueDl 50.09 San) Sam 5209.71 50.01 905.71 SOHO %tanOnvaw Servbn Sam SI3wm0 IS135nm) .03464) 57,500.00 152,99.011 S15m0.m CIerL', CMega C F. 5121.05 501X1 52515 S91AS 91.1x1 5321.45 Sim Pub6e54o13'• 016c ,Tce 510.00 Sim 90.00 WIND 50.00 520.00 Sala Lao slvumg 0100 Ckuk2 Sam Sa.m St1.m Sam 30.00 mm Sim SakafFrscd 730614 Sam 50.00 Sam Sou) 50.00 Sam Sam \Iwgenea Fca W" Sam soma Sall) Sam Sam Sam Doer Cwuanu9 Abrnavme Sam Sam Simi 5231009 Sam SL3Ia u Sam Opecvke Tuukf So.m Sam Sum SI310 Sam Site Sam Opmrkg Taa- t\'ner loud Sam sn.m Sl.w SOW SOLO Sum 50.00 Dda P,..,b Sam Sam Sean Sam SO.m Sam Sam 517,162.54 ssmm 59,43754 531,11314 92,450.11 SI,963.04 573.911.m Total l(eeenval 5217,42059 5137,116.73 99,667.16 x952,461, $2,946,936.06 9531.16 0,1313911,00 E3pendilure4 Adnin & Gweml E3enaiee5abdea 59.759.67 51006.09 549692 S62,411_01_ 56133611 (S17601) SI9,471.w Rn.W 5rivk4 -Admb 514559.93 $16309.17 51,420.19 596,011.59 59%,654.99 SI,S43.09 5195,71009 Doer Sabrke -Pon Tune Sam Sam SO.w sum SOm SQUID Sam 04enime -Adum Sd21S_ Som ISS217,S3) S6539.69 Sa.m 156539.691 SOLD FICAT. 511945.90 Sy113117 SS317 51)473.91 512,19195 1951461 52433609 Rebeccat C.061Zlka 55,15639 55,410.25 571357 533,14231 S31-52150 15320[11 S63,6t3.m L a.7d 71ahh leaurmce Sl ljl " 54;46667 IS665631) S3- ..V233 VA799.93 1510,97240) 553.601.00 \evet.r C.tap. vkn some 50.0 Sam Sam SO,m Sam Sa.m Uauc91v3nvn Campenmiav Sam saw Sam son Sam Sam So= Lelal Senk., -Admk 51[459.73 9,791.9 191,6690961 S9,66S.19 W.749.13 1570913211 593.500.09 Upal Semces- Plmikg Baud Son 545533 515933 Sam 5474.95 5.,74993 55300.00 E9lkeirIng Fm Saw San Saw SO.m Sam Sam SO.m S4ac Pm55av -TH 9.010.93 9,.01.9 (S3A69.i6) 516,629,69 91349.9.9 34,620.30 S42Jaaw Amvnrkp aulAWalv6 Fen Saw 51,554.11 51"54.17 513.6500 9,524.99 IS5,125011 515.450.11 4 F Curtanl M.nlh "D Fve COaml C'an)rxl5enkes AcWel Budget Variance Actual BudS.t Valence 2014 Budget Prcper43'Tna6 Aeon ,J'SIoxTS Sam am Sam S2,ISS35 $am IS',15955) 50.00 TccNaMPer D'sN -TH 52559 S750.00 5721.31 S!:59_'S 11,50000 S+11a75 59,000.00 C..nicc . -TH 54S217 595131 53 %6.16 51,51429 55?49AS 51,21569 5115mm P.O.-S. 5317.65 537540 515733 SI,EEw.aE 52,`3400 531936 51,50000 EEcuk -TH 5151.19 x0333 537.11 S3.171.73 54149.97 5!,405'5 55300.00 \Tarn, 51051 5i.M6.67 51.656.13 57,131.95 59,999.95 521563.13 S80mm 11c.W eM L.. E.N. 571933 371)(Im 1519.951 53341.72 51.200.0 565529 S3,104W Im57aue- LWP4epll'C 513,730.75 51025.00 559435 559.996.25 S!S,S75m 151.13125) Sl75mm I....- PNpa1y SO.m am Sam am SO.m Sam $0.0 I..r- ErNre. Ondvian Sam am am am Sam SOW Sam Bu9dbp 7kd<mncc -TN S13W.03 557540 (5715.021 55.71391 53,450.00 IS!,2911) S65mm !-7en Slainisn+vm 8165.94 51333.33 IS'_SHfiI) 513307.73 37,999.95 (S551FI.75) SI6,lmm BWSannwryM1h1m1ace MEW am Sam SO.m MEW am 0w OD.. E"Suq .,tcr -TIE 3213 .73 SI'mi'm 574715 57,66550 540WAA ISIy5932) 51101900 1`6wlaS aM Obdu -TII S4153a S37Sm (S -030) 5242442 S3.7m.m (53744!) S45mm Lev1,41vn(n <n+rm 8 ahn 51,114,10 5416.67 15737.431 51332.56 51499.9A 571 %A! 55.4000 C.M. far%VT.%1pN Fee 1537,916.91 151635800) S21,666.69 1537,916.01 (S31,50.00) 55,416.00 (S65,00ml Nl0 mMr -7H 51,631.47 Simian 15631.471 53,29233 56,0,00.40 52.707.67 512,000.00 (30ua5upplkl $6133 .9a5.33 SI45.W 5627.30 SIJA.93 55"165 S2.Smm OaeW, SlembenhSp. T.aW,, TIE SS750 566175 55751'' -5 56,947.03 53,976.50 152.970331 57;99.40 CaNrOugaN A Special E... am 5125.00 S125Aa Mail 5730.40 5750.00 51,500.00 CariulDahy -TI] 54547:6 36,77310 !351371 S97,6m.84 S101366A6 $3,75632 SI43,Im.m LeplA irernerek0he 53879514 57.399.95 (S5,1953fi) 5550,11453 5502.3570 tAE,015.6f1 3901,55500 F Fve COaml C'an)rxl5enkes 53314,1537 533,461.13 5805 5164.76522 SPE4.76SAS 5036 $359,97.00 Alhc. Reluv4N15bm.w SO.m 553.33 55133 50.00 5199.9] S4T3.9.9 51.mum 532,1607 S324544.7S 593.35 5194,769.2-' 517S149.16 550024 5378537m Falk. ¢attain Saline! Sam MEW SO.m MEW 50.00 Sum Sam Rc,W SA i. -Polk. 003 56137535 365,41430 SIAM Is 5113,1]5.40 3110,499.40 15671.603 3720,99S.m bcmbu- Poll•. 5S14.T 5750m 15N.T'-) $1.1300 S Aaom 33.374.96 Sammm Inemilu Pay 12134 SSmm 535_'6 53,39631 533W.m. 3531.31) 56,72Dm FICA Taw 54.79137 55351.00 SH243 53239437 S32,WN (3!4053) sw.uasm R'nr. 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M . 0 S 3 1 - I O L 6 3 5 1 6 , 1 4 9 . 3 . 3 5 3 5 , 7 6 3 . 3 6 5 6 9 , 6 1 4 0 1 0 9 1 , 5 2 5 . 1 1 0 T a t a l E i p m d l l u m 5 1 4 0 , 5 6 9 . 9 1 5 3 7 3 , 1 1 3 . 7 4 5 5 3 , 1 4 5 . 5 3 5 1 , 6 9 1 , 7 0 9 . 5 6 S I , 7 6 7 , 3 4 0 . 0 0 5 7 5 , 0 4 1 4 5 3 . 1 7 6 2 9 5 . 0 9 N e i R e a v a u e ( O e D d p ( M , 1 4 9 . 3 2 1 ( S 1 3 5 , 9 0 A 1 ) 5 1 1 1 6 5 7 . 6 9 5 1 . 2 6 0 , 7 5 3 3 6 S 1 , 1 3 1 , 6 9 2 0 6 3 1 9 . 0 5 7 . 3 9 S I T 0 0 0 . 0 0 B E G I 9 N L V G P C N D B A L A N C E 6 0 6 1 0 9 4 . 4 5 T 0 6 1 W 4 A S 3 0 0 0 5 7 3 5 . 1 9 L S 0 5 1 7 5 , 1 9 1 . 5 0 $ 0 3 0 0 7 6 , 1 9 1 . 5 1 N ' E T S B R P L 0 5 1 ( D E F I C M ( 0 5 , 1 4 9 3 1 ) ( S 1 3 5 , 9 0 . 0 1 ) S I I 1 1 0 1 . 6 9 5 1 , 1 6 0 , 7 5 1 . 3 6 5 1 . 1 5 1 , 6 9 6 3 6 5 7 9 , 0 5 7 . 3 0 5 1 6 1 , 0 0 0 . 0 0 E N 7 I L N G F G N ' D B A L A N C E 3 1 , 0 3 3 , 9 4 5 . 1 6 5 1 , 9 1 6 , 1 3 1 , 4 1 5 1 1 3 0 7 . 6 9 0 , 0 3 1 , 9 4 5 . 1 6 5 1 , 9 5 9 , 5 6 1 . 6 6 5 1 9 . 0 0 ] 9 5 9 4 0 , 1 9 1 1 3 6 Town of Gulf Stream Eapcn41turu Income Statement Water Fund as of March 31, 2014 53150.00 $153IJ3 s273J3 5:094693 52131998 Currant 36anth YTO ll'un Pac6uvd- Caw19,16y si2J54.41 53350 M1 Actual Budget Vadann Actual Budget Varlanca 2016 Budget Be, 32A_.05 S16n0.n13 5473.95 51/15601 SI3,11 am 1Paler5ala S9900.1111 \h'atn Punbaed.M. OoaSe SIX 5.1: SI51 Water Salu SIW,077.49 5153.33333 510131.16 5175.157.Tt 5461,499.99 513.657.63 S99,a03.0 Taul W.. Sake SIW,OT3.49 5151,SnJ3 510,1".16 "75.15737 54614".99 513.M.19 5953,000.00 Rartnx Fm 50.00 5541.67 554167 SI5.00 5149.95 Rncr.Fcca S I110M 511,e000n S"000 533,49000 533,00060 5350.00 56,50".00 Tatal Rnmc Fna 511,730.00 511,000.00 530.07 MAP" SEWN 5450.00 566900.60 O1hn I55.1"J31 SI"tam 535371.50 525161.50 56,743.0 After -(Var SUM San SOM 5,927.79 ON 53.53.79 50.00 15,116.70 W.O Sall Sn-fq 53,611.79 513.0) 5:.313.79 WIG Taud RUmun 5175,2"A9 31"5413]3 510,4".16 5511,461." W94,4g9,99 816,96167 5919.90.0 Eapcn41turu \Pain Puacluad 53150.00 $153IJ3 s273J3 5:094693 52131998 SPIN 341"0.89 ll'un Pac6uvd- Caw19,16y si2J54.41 53350 M1 59.96353 5'.15,55].9. 511500.00 55].41.10 56'],000." 3\'aler- CSryriO' 32A_.05 S16n0.n13 5473.95 51/15601 SI3,11 am $3543." S9900.1111 \h'atn Punbaed.M. OoaSe SIX 5.1: SI51 54053 554.95 51446 5110.0 T0W g11n Padvtd 513,313.14 54,739.17 510.4533 597,05430 5319,554.98 591,500.48 5657,110." Odua ECpcvut R'Ju4rsalukr- Avatar 53150.00 $153IJ3 s273J3 5:094693 52131998 SPIN 341"0.89 S".73 56.60 IS10.75) 56150 SUN IS6U0) 50." FICATuu 593.21 571.13 51555 51,635.70 51,63093 154.T3) 596100 Ra1'amlrni COmlhuic. 5656.13 54335 S57.I5 51,460.17 54.59.98 (50.19) 59,9mm LIR W R"30, lact., S1,621.69 51.11567 ISSUM) 57,426.99 56,699.95 15727.01) 513.400.00 G15/,31a01!a5 50.00 5541.67 554167 SI5.00 5149.95 51,114.95 9Amm t \'vlu 5vrq,1P5fiTruivp Slum 2WO 514$60 5"0.00 51500.00 S6W.00 590060 Rapva ScM. 59500011 563939 I55.1"J31 SI"tam 535371.50 525161.50 56,743.0 Gmenlltuati gem Hu 57,91660 55.1667 (S -,HD. 1 537,91669 511-499.99 15,116.70 sul'um.00 Sa6uue Sldiveac�Cvman 5000 5166.47 5166.67 5000 090.98 5999.93 S;OOO.o AlkrcWrmuaSmYn Sam Sam SO.0 5,60527 sox 15,605173 Sam Cvmwnkat'vn 51.02 WM 151.02) 510.41 50.0 (510.41) 50.00 Pa.,. 50.0 513.75 543.75 5335.13 52F m (3T301 5535.0 Elenak- LTbticaaOa S3141 50.13 ISSS.441 SI%SM SOON (5178.05) 5800 Paad r..6r Bad MU 5090 316663 516617 UM 599993 5999.91 5,00000 Pa3muu in Lieu 95T.. 516,016.69 5,175.00 IS9, "1.691 516,91669 514,950.00 )51,96669) 52950000 Ali O"alar S.Pp&a 59112 50.00 1515]2) SUI601 5049 (SI.546.1) HAD O<PacconIME . 51,000.00 53,000.00 (S4,000.0) 5790000 56,000.0 151980.8) sn'llo.0 Tw101her Fspnuer 57395.6 59.14054 JUS,25422) 5113,3''"40 51329 ".W 519,320." 565,390.08 TOtal Eapeaditvm $131,70390 55,90091 (5750639) 5350,11090 34611499413 5113201+_ 51111005410 t9n Rn (Dent) Su53159 90,9331' (57,344.") S16IJB176 53,00017 SIIBJB239 566500.0 7 Town of Gulf Stream Income Statement Water Fund as of March 31, 2014 Cunentldanth tiT0 Actual Budiel Vadence Actual Bud9al Ved9nc9 2019 Bude3t BEG1A11.CG MD BA( NCE 915091950_^0 50.00 5'.509,950.50 5L4112,M 1 50.00 52.40;356A5 50.00 NUSVAPLCSADEP1CM 55155859 SOAO 55550059 S161,18L96 50.00 5161,51116 50.00 ODING RSD BALANCE 53.5651513.:9 S0.60 55,565,515.79 $5,561510.19 50.00 35565.96.19 5040 8 Town of Gulf Stream Income Statement Undergrounding Fund as of March 31, 2014 BEGINNING FUND BALANCE $4,848,381.79 Current Month 54,848,381.79 S4,806,25039 VTD 54,806,25039 50.00 NET SURPLUS /(DEFICIT) Actual Budget Variance Actual Budget Variance 2014 Budget Raxcnucs 54,842,210.85 50.00 54,842,210.85 54,842 -210.85 50.00 S4,842,210.85 56.00 Interest Interest On Investment SI5695 SO.00 515695 51,193.10 50.00 SI,I93.10 50.00 5156.95 50.00 5156.95 S1,193.10 S0:00 51,193.10 50.00 Other Assessment Revenues S11,604.97 50.00 511,604.97 5198,403.27 50.00 5198,40327 50.00 Interest Revenue on Assessment 52,374.57 50.00 52,374.57 540,596.61 50.00 540,596.61 50.90 Adnsin Fee Revenue 5698.97 50.00 S698.97 511,949.99 50.00 511,949.99 50.00 Miscellaneous Revenue 50.00 50.00 50.00 51,710.49 50.00 51,710.49 SO.00 S14,678.51 50.00 S14,678.51 5252,66036 50.00 5252,660.36 50.00 Total Revenues S14,835.46 50.00 514,835.46 5253,853.46 50.00 533,853.46 50.00 Expenditures All Expenses Engineering Fees S10,66930 50.00 (510,66930) 541,713.79 50.00 (S41,715.79) 50.00 PrurSvcs - Conn Survey Work 510,022.50 50,00 (510,022.50) 515,82250 50.00 (515,8?2.SO) 50.00 ProfSvrs - Pioject Admin 50.00 50.00 50.00 $1,800.00 50.00 (SI,800,00) S0.00 Cain Svcs- Pre Const Landsenp SOLD 50,00 50.00 S10,382.25 50.00 (510,382.25) 50.00 Cant Svcs - AT &T Fees 50.00 $0.00 50.00 5136,450.38 S0.00 (S 136,450.38) 50.00 Discount S18424 50.00 (5184.24) 59,32037 50.00 (59,32037) 50.00 County Adjoin Fee 513036 50.00 (5130.36) 52,401.71 50.00 (52,401.71) 50.00 Total Other Expenses S21,006.40 50.00 (521,006.40) S2I7,893.00 50.00 (5217,893.00) 50.00 Total Expenditures 521,006.40 50.00 (521,006.40) 5217,893.00 $0.00 (S217,893.00) 59.90 Net Revenue (Deficit) (56,17094) 50.09 (56,170.94) S35,960A6 S0.00 535,960.46 50.00 BEGINNING FUND BALANCE $4,848,381.79 SO.00 54,848,381.79 S4,806,25039 50.00 54,806,25039 50.00 NET SURPLUS /(DEFICIT) (56,17094) SO.00 (56,170.94) S35,960.46 50.00 535,960.46 $0.00 ENDING FUND BALANCE 54,842,210.85 50.00 54,842,210.85 54,842 -210.85 50.00 S4,842,210.85 56.00 141 TOWN OF GULF STREAM WATER USAGE REPORT Unaudited As of March 31, 2014 TABLE OF CONTENTS SECTION PAGE(S) 'Comparative Water Use By Consumer By Year ......... ............................... 1 Water Usage Chart Analysis ....................................... ............................... 2 TOWN OF GULF STREAM 2 GULF STREAM WATER USAGE CHART ANALYSIS 160000 s Feb -March ■Dec -Jan u U ■Oct -Nov M 120000 L A T I v E 0 0 0 80000 8 G A L L O N 5 0 40000 I L L E 0 0 33735 33023 38460 37576 37829 37550 26639 39106 30561 36167 34974 30599 BILLING PERIODS FOR EACH FISCAL YEAR 2 INTER-OFFICE MEMORANDUM TOWN OF GULF STREAM, FLORIDA -OFFICE OF THE CHIEF QPPOLICE GARRETT J. WARD TO: RE: Police Department Activity Report For 3//14 ... 3/31/14 ACTIVITY -----_'-_ ' amnn Anoumanan � Assist Other Department ^_.,~~ ' ~~~.-12 Assist Other oopurtmynt`abfu ..... ..... - ......................... . ............. .-.. I- Burglary Vehicle Directed Patrol Dispatch Error .~.......... Motorist Assist . . ....... ~.�.�����..�^���� Police Service Suspicious Incident ...... ... .~_^^-~.~^.-~~..,._.���_--._^-.~�....",..J� Town Ordinance Violation - ~.. .^_.~.~-^~~~_.~~~.--...�..~..~...~-~,-.-..%� Town Ordinance Violation <avn�,~._.�.-�~,~..-..^..-.--...-..~-'^^�_�--~~��� Traffic Complaint ..._ . .-. ~�.~.--^~--^..... ......... -~~~ .... ............ ---�� Traffic Contact Traffic Crash �— ---------- ...�.��.���.��.�...�.��� Traffic Crash (town Vehicle) 12Lr ^J~ F / / " INTER-OFFICE MEMORANDUM TOWN OP GULF STREAM, FLORIDA OFFICE OF THE CHIEF [)FPOLICE GARRETT J. WARD T{}: RE: Police Department Activity Report For 311/13 ... 3/31/13 ACTIVITY C%�}NQ. m1Hangup mmw Animal Complaint .~...___~..,.~_. xsouWt Assist Other Department Directed Patrol ..~~�~....^..^�..__......^_~^~.�...---_..'...�...�§ Dispatch Error . ...... ~ ... ....... ....... ...... p.|.r. .... ... _. ........ .... ... ..... - ...... . ............ —..~..—~.—~....._..J. pmuu aonasmwot ....... ........ ,.-_....~.�.._..�-.....—....�...--,.~~.—_.z identity Theft ......... ~. ...... ..... �.—~.^. .�.....~�.~.-1 Lost / Found Property -.~ ...... ................................... ., .... .......... ~ ........ '�� Missing Person Mnmrist/ss|;\ .~....-.....^^............_~,...~.--_�-.~.—...1 Felice Service ,',_^~~ .... ,, .... .... .._.._-/~.,~~~-~.''.~~.-~,.~��� Suspicious Incident ,~~,_,_..° ... ....... ....... ~~—...~~.— sumnmouovahh|e .^ ....... .......... .^. ...... .-. ..... ._^�...�..-^.�~._~-...J. Suspicious Vehicle .--.....~�..--...�.~. ..... .... .... . ... ,-_.-..-.-.�.^���� Town Ordinance Violation ~,~^ ......... ......... —.—�� TOWN OF GULF STREAM DECORUM POLICIES The Mayor or presiding officer of the meeting of the Town Commission or it's appointed boards and committees shall be responsible for the preservation of strict order and decorum at all meetings. In conducting the public's business, the Town Commission is committed to the principles of civility, honor, and dignity. Individuals appearing before the Town Commission are expected to observe these same principles when making comments on items and issues presented to the Town Commission or any of it's appointed boards or committees. 2. Town Staff members and those individuals who address the Commission or its appointed boards or committees shall use proper language when addressing the Commission or it's appointed boards or committees. Language which includes profanity or cursing, orwhich is presented in an aggressive orthreatening manner toward the Town Commission, members of it's staff or it's consultants, the public or other individuals participating in a public meeting is prohibited as it is disruptive to the decorum of the meeting. All comments shall be directed to the Mayor or presiding officer of the meeting and not to individual members of the Town Commission, town staff or consultants, orto members of the public in the audience. Those addressing the Commission or its appointed boards or committees shall avoid personal verbal attacks toward members of the Town Commission, members of it's appointed boards or committees, town staff or consultants, or members of the public in order to preserve decorum during the conduct of public meetings. The Mayor or presiding officer may remove individual(s) from the Town Commission Chambers if such conduct persists afterthe Mayor or presiding officer has provided the.offending individual with a warning thatthe individual is in violation of this policy. 3. Members of the Commission shall accord the utmost courtesy to each other, the Town employees, consultants, professionals presenting applications or other matters, and the public appearing before the Commission. Members of the Commission shall refrain at all times from rude and derogatory remarks, reflections as to an individual's Integrity, abusive comments and statements as to motives and personalities. 4. During meetings of the Commission or it's appointed boards or committees all cell phones shall be turned off or silenced. 5. The use of all cameras and/or recording equipment, other than that being used by the Town, is restricted to the rear of the Town Commission Chambers in the lastfive (5) feet in the rear of the room. 6. In addition to the decorum provisions set forth above, all individuals in the Town Commission Chambers are advised that Section 871.01, Florida Statutes, declares that any person who willfully interrupts or disturbs any assembly of people meeting for any lawful purpose shall be guilty of a misdemeanor of the second degree, and may be arrested by police officers present. This may be done in the absence of the conduct being noted, or of the offender being called to order, by the Mayor or presiding officer. 7. In the case that any person is declared out of order by the presiding officer and ordered expelled, and does not immediately leave the Commission Chambers, the following steps shall be taken: A. The Mayor or presiding officer shall declare a recess. B. The person shall be advised by a police officer that he/she has been determined to be out of order and shall be asked to immediately leave the Chambers. C. In the event a person who has been ruled out of order by the Mayor or presiding officerdoes not remove himself /herself from the Chambers he /she may be placed under arrest for the violation of Section 871.01 Fla. Stat. D. In the event any person who is ordered expelled leaves the Commission Chambers voluntarily and then retums to the same meeting, he is subjectto arrest for violation of Section 871.01 Fla. Stat. The Town Manager may require that a uniformed certified law enforcement officer be present at such meetings of the Town Commission or it's appointed boards or committees as the Sargent of Arms for said meeting. pAdom \13147100001\ ac\11J7773.docz INTER - OFFICE MEMORANDUM TOWN OF GULF STREAM, FLORIDA OFFICE OF THE TOWN CLERK Rita L. Taylor TO: Mayor and Commissioners DATE: April 4, 2014 RE' Appointment for Member on ARPB Due to the election of Mr. Morgan to the Town Commission last month, there is a vacancy to fill on ARPB. We have received a letter of interest from Stan Rubini, 3400 Polo Drive along with a brief resume which is attached,. and one from Kathryn. O'Neill, Bellarrar House. The remaining 4 Regular Member, Mrs. Jones, Mr. Smith, Mr. Murphy and Mr. Lyons have terms expiring in 2015 and 2016.. The 2 Alterna-kBManbers, Mr. Dockerty and Mr. Kent both have terms expiring in 2016. Subj: ARPB Date: 3/121201412:36:20 P.M. Eastern Daylight Time From: StanR'ubiniaaol.com Tot rtavlor0gulf- stream.oro CC: stanrubini(Waol.com Rita: I am interested in volunteering with the Architectural Review and Planning Board, as we have discussed. Please advise the Commissioners and the ARPB Chair of my interest. You may forward the attached (brief) resume, as you deem appropriate. All the bestl Stan Rubini home: 561 - 276 -5048 cell: 419 - 787 -0060 Wednesday. March 12. 2014 AOL: Stanikubini Page I of I Stanley L. Rubini 3400 Polo Drive Gulf Stream, FL 33483 . 561- 276 -5848 Curriculum Vitae — Abbreviated March 12, 2014 EDUCATION: High School: Culver Military Academy College: Rollins College, B.A., M.B.A. Post Grad: University of Toledo, College of Law, J.D. Specialty Training: The Wharton School, Mergers & Acquisitions CAREER: Dana Corporation, Toledo, OH (25 years) • Inventory, Assembly, Quality Control Management • Plant Manager, Industrial Clutch Division • General Manager, Heavy Truck System Assembly Division • Vice President, Corporate Development — M & A • Executive Vice President — Commercial Finance Subsidiary High Performance Glass Innovations, Toledo, OH Venture Capital Financed, Glass Technology Start-up Midwest Optoelectronics, LLC, Toledo, OH (4 years) • Spin off from University of Toledo • CEO: Solar Hydrogen Generation Start-up • Grant writing, Grant Administration, Venture Capital • Prototype. R &D Testing & Manufacturing Xunlight Corporation, Toledo, OH (2 years) • Spin -off from MWOE • Vice President— Facilities • Thin Film Solar Panel Manufacturing Plant Verde Energy Group, LLC, Delray Beach, FL (4 years) • Energy Storage & Stabilization Devices, R &D Patents Pending COMMUNITY: Community Service Involvement • Director, YR Club of Barks County (PA) • Director, Barks Aids Network (PA) • South Palm Beach County Intergroup Assoc. • Poll Worker: Palm Beach County Supervisor of Elections Kathryn O'Neill Bellamar House 3951 N. Ocean Blvd., Unit 202 Gulf Stream, Florida 33483 March 26, 2014 Madam Mayor and Fellow Commissioners: Byway of introduction, my name is Kathy O'Neill and I have owned in Gulf Stream since 2003 but did not become a full -time resident until 2007. 1 have been President of the Board of Directors of Bellamar Houseforthe past eightyears. Duringthis time I have made it a priority of the Board to continue to update and upgrade Bellamar House. I have overseen two major concrete restorations; new roof; and the renovation of all of the common areas inside, including newtile throughout, a new kitchen and bar area; and the upgrading of our elevator both mechanically and esthetically. Prior to living at Bellamar House, I spent the previous 20 years living in Asia and eight cities throughout the United States as a corporate wife. In this regard, I have been privy to a large variety of architectural designs. I also worked diligently with the Florida Coalition to bring to fruition the annexation of Bellamar House into Gulf Stream. I worked with both Bob. Ganger and Gary Dering in making available our Social Room for the Coalition to meet with homeowners from the entire pocket. I feel that being annexed into Gulf Stream now brings an opportunity for me to be more fully involved in our community and government. This is something that I was not able to do previously due to my husband's career and to the excessive moving and travel involved. I recently met with Mayor Orthwein and she suggested i would, perhaps, be a good candidate to serve on the Architectural Review Committee due to Scott Morgan vacating his position. In closing, I would like to congratulate the sitting Commissioners and newly - elected Commissioner Scott Morgan on their triumph in a very "interesting" and contentious race. I would very much appreciate your consideration of my interest in serving on the Architectural Review Board. Sincerely,,, `, ^/ _ Kathryn O'Neill C) RESOLUTION NO. 14-02 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2014; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA THAT THE FOLLOWING REAPPROPRIATIONS BE MADE: Increase Decrease Legal 190,000 Misc. Professional Svc -TH 10,000 Unassigned Fund Balance 200,000 Capital Outlay 7H 20,000 Capital Outlay — PD 20,000 PASSED AND ADOPTED THIS 11°i day of April, 2014. MAYOR � iL7il TOWN CLERK TOWN OF GULF STREAM, FLORIDA COMMISSIONER COMMISSIONER COMMISSIONER Rita Taylor From: Bill Thrasher Sent: Tuesday, April 01, 2014 10:53 AM To: Rita Taylor Subject: FW: 2765 Cardinal Circle (Shaffer) Attachments: 18Y8279 -final judgment of foreclosure herbert shaffer.pdf; IBY8278 -code enforcement order herbert shaffer.pdf From: Randolph, John C. [ mailto :JRandolph @jonesfoster.comj Sent: Tuesday, April 01, 201410:41 AM To: Bill Thrasher Subject: 2765 Cardinal Circle (Shaffer) Please place on the Town Commission agenda for April 11, 2014, a proposal to have the Town execute a Final Release of Lien in?egard to the attached matter. (See the copy of the Final Judgment of Foreclosure attached.) The Bank now owns this property as a result of this Final Judgment of Foreclosure and is prepared to . convey the property. The Bank would like to receive a.final release of lien in, exchange for payment to the Town of $8,500.00. The current lien on this property was the result of an Order Finding Continued Violation, a copy of which is attached. The accrued amount of the lien is $57,950.00. Since the Bank held the first mortgage in regard to this property its lien takes precedence over the Town's, but they are willing to pay the Town the $8,500.00 in order to have a clean transfer of this property. It is my recommendation that the Town accept the $8,500.00 in exchange for the full release of lien. Please place this matter on the Commission agenda for the April 11 meeting. Thank you. JOHN C. RANDOLPH JCl IESFOSITER '� JO}L1ST4Vattllpa,S fa. John C. Randolph Attorney Direct.Dial: 561.650.0458 1 Fax: 561.650.5300 1 jrandolphQjonesfoster.com Jones, Foster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Flagler Drive, Suite 1100, West Palm Beady Florida 33401 561 -659 -3000 j www.jonesfoster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming cattails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. RECORD AND RETURN TO: John C, Randolph, Esquire Jonas, Foster, Johnston & Stubbs, P.A. Post Office Box 3476, WPB, FL 33402 -3475 WILL CALL #85 CODE ENFORCEMENT ORDER 101111HINIM1111ME11111111 TOWN OF GULF STREAM, FLORIDA TOWN OFEULF STREAM, PC fdoq ;, v r� HERBERT V. ( 11, VI Respondent. CC rL �4 ti Re: Violation of Section' ( Address: C Legal Description: Case No. 4 -07 of the Code of Ordinances of the Town of Gulf Stream. CARDINAL CIRCLE Stream, Florida �R'AU SOLER.LT 3 The Special Magistrate app "r�t .d by the Town Council to hear code enforcement cases for the Town of GulfStream,ineccord de ' th Chapter 162, Florida Statutes, has beard testimonyat the CodeEnforcementHearingheld gfb' 3A day of October, 2007, and based an the evidence and testimonypresented, the following � OFFACT, CONCLUSIONS OFLAW, and ORDER are hereby entered: FINDINGS OF FACT I. The Responden4HERBE RTV. SHAFFER, 11, waspresentatthehearingandtherewas a finding of proper notice. 2. The Town Manager, Bill Thrasher, introduced photos, and testified to the ongoing violation. 3. The previous Order. Assessing Fine required afinebeimposed beginning September 5, 2007, if the tree debris was not properly disposed of or stored, 4. The Respondent testified and claimed the property was in compliance. �T $ z roc m� ro© �o oy �m O m w m M w 0 N 0 0 5. The frcus tree debris is located within the Respondent's property, some of wbich is 110v) covered by a blue tarp. Book22346 /Page201 Page 1 of 3 6. The storage of the debris is not properbccause it is a nuisance to have orpermit debris, dead trees or stumps, or conditions which provide harborage for rats, mice, snakes, or othervermin, Pursuant to Section 22-31(4), (6), and (8) of the Code of Ordinance of the Town of Gulf Stream. fit»�c7. The Town did not enter onto Respondent's property as alleged by the Respondrnt V�U_Plp _ CONCLUSIONS OF LAW of Secdon22 -31(4) of the Code of Ordinances of thaTown ORDER It is thcr&dgof the Code Enforcement Special Magistrate that Respondent, HERBERT V. SHAFFER, 11, sliL ammediately complywith Section 22- 31(4), of the Code of Ordinances ofthe Town of Gulf Strearnr;, Respondent isth&by assessed the previously ordered fine in the amount of twenty-five- dollars ($25.00) per dag September 5, 2007- A fine of fourteea- hundred - dollars ($1,400.00) has ecemed r(I September 5, 2007 through and including botcher 30, 2007, and will continue to accrue atj'$ve- dollars ($25.00) per day for each day the violation continues to exist A certified copy of this OiGaTmaybe recorded in thePublie Records ofPalmBeach County, Florida, and, once recorded, shell r ttitute alien against the property upon which the violation existed and upon any other realorpero hlproparty owned bytheRespondent , pursuant toChapter 162, Florida Statutes for the original a go rjrt Upon complying, it is the respo gOffir of the Respondents to notify the Gulf Stream Code Enforcement Clerk at (561) 276 -5116 to request a reinspection of the property. DONE AND ORDERED this 3e day of October, 2007. Book223461Page202 TOWN OF GULF STREAM CO ENFORCEMENT BY: Special Magistrate Page 2 of 3 Clerk's Certificate o " "- TARE OF FLORIDA ) MQB TY OF PALM BEACH) ss: OF GULF STREAM ) LIJ.. Rita L. Taylor, hereby certify that I am the duly sip inted and acting Clerk of the Town of Gulf stream,.orida; that the foregoing is a true and correct 2cipy of a Document, the original of which is on file he Office of the Town Clerk of the Town of Gulf Sam, Florida. IN WIT S�,WHEREOP, I have hereunto set my hand and affixed *0<,official seal of said Town, this 20th day of DVicember A.D. 2007. (SEAL) �t� Taylor C, Town Clerk f��la Book22346 /Page203 Page 3 of 3 Address: 17331 ROCKY PINES RD JUPITER FL 33475 -5338 Scale: 0.80 miles IRIS Map Printout ©PmpettyKeycom, 2000 Printed on 04124/08 at 02:01 PM , ____ • I I _656' I Furlong i fi63'� 657' �f �fi62' I • 1 Dollet • I Inlormallon deemed re6e61e but not Auarenleed 0 9 J IN THE CIRCUIT COURT OF THE 15TH JUDICIAL CIRCUIT IN AND FOR PALM BEACH COUNTY, FLORIDA GENERAL JURISDICTION DIVISION CASE NO: 50 2009 CA 014144 XXXX MB AW US BANK NATIONAL ASSOCIATION, AS TRUSTEE FOR YMLT 2007 -1, Plaintiff, VS. HERBERT V. SCHAFFER, Il A /K/A HERBERT V. SCHAFFER III A/K/A HERBERT VERN SCHAFFER A/IUA HERBERT SCHAFFER; UNKNOWN SPOUSE OF HFR13BRT V. SCHAFFER, II A /IUA HERBERT V. SCHAFFER 111 A/IUA HERBERT VERN SCHAFFER A /IUA HERBERT SCHAFFER IF ANY; ANDREA SCHAFFER A/K/A ANDREA ALAN SCHAFFER A/K /A ANDREA ALAN NESS; UNKNOWN SPOUSE OF ANDREA SCHAFFER A/K/A ANDREA ALAN SCHAFFER A /K/A ANDREA ALAN NESS IF ANY; ANY AND ALL UNKNOWN PARTIES CLAIMING BY, THROUGH, UNDER, AND AGAINST THE HEREIN NAMED INDIVIDUAL DEFENDANT(S) WHO ARE NOT KNOWN TO BE DEAD OR ALIVE, WHETHER SAID UNKNOWN PARTIES MAY CLAIM AN INTEREST AS SPOUSES, HEIRS, DEVISEES, GRANTEES OR OTHER CLAIMANTS; PLACE AU SOLEIL ASSOCIATION, INC.; TOWN OF GULF STREAM, FLORIDA; HAROLD L. BLANCHETTE; BETTY BLANCHETTE; JOHN DOE AND JANE DOE AS UNKNOWN TENANTS IN POSSESSION, Defendants FINAL JUDGMENT OF FORECLOSURE T o r; d c�< N -1=,y J c, s o a► m 0 This action was heard before the court on May 27, 2010. On the evidence presented IT IS ADJUDGED that: 1. Plaintiff, US BANK NATIONAL ASSOCIATION, AS TRUSTEE FOR YMLT 2007 -1, C/O AMERICA'S SERVICING COMPANY, 3476 STATEVIEW BLVD., FT. MILL, SC 29715, is due: 11111111111 Hill 111111llll1111111111111111111111111111 IIIIIVIIN1111111111 Hill III * P B M* * F 0 9- 3 4 4 2 6* * D 1 1 0 1 Principal: $570,557.61 Interest to the date of this Judgment: $101,856.19 Title Search Expense: $400.00 Ad Valorem Taxes: $3,326.16 Attorneys' Fees Finding as to reasonable number of hours: 10.7 Finding as to reasonable hourly rate: 1.50.00 Attorney's Fees Total: $1,600.00 Court costs, now taxed: $1,369.60 Other: Late Charges Accrued Prior to Acceleration: $2,251.16 Inspections Conducted on Property: Hazard Insurance Premiums: $14,172.58 APPRAILSALS $ 190.00 PROPERTY PRESERVATION $160.00 Subtotal: $695,B83.30 Less: Escrow Balance Less: Other TOTAL: $695,883.30 that shall bear interest at the rate of 6% a year. m W 2. Plaintiff holds a lien for the total sum superior to all claims or estates of defendant(s) on the following described property in PALM BEACH County, Florida: 0 c LOT 3, PLACE AU SOLEIL, ACCORDING TO THE PLAT THEREOF AS o RECORDED IN PLAT BOOK 27, PAGE 69 OF THE PUBLIC RECORDS o OF PALM BEACH COUNTY, FLORIDA. rt 3. If the total sum with interest at the rate described in paragraph 1 and all costs accrued subsequent to this judgment are not paid, the clerk of this court shall sell the property at oc.� m public sale on n D 1 (a 2010, to the highest bidder for cash, except rf7in�,,._oan , as prescribed in paragraph 5, at the courthouse located at 205 NORTH DIXIE HIGHWAY, SUITE 3.23 in PALM BEACH County in WEST PALM BEACH, Florida, in accordance with section 45.031, Florida Statutes, using the following method (CHECK ONE): ❑ At NOT APPLICABLE 11 By electronic sale beginning at 10:00 on the prescribed date at www.mypaliTibeacholerk-clerl<gmction.com 4. Plaintiff shall advance all subsequent costs of this action and shall be reimbursed for them by the clerk if plaintiff is not the purchaser of the property for sale, provided, however, that the purchaser of the property for sale shall be responsible for the documentary stamps payable on the certificate of title. If plaintiff is the purchaser, the clerk shall credit plaintiffs bid with the total sum with interest and costs accruing subsequent to this judgment, or such part of it as is necessary to pay the bid in full. 5. On filing the certificate of title the cleric shall distribute the proceeds of the sale, so far as they are sufficient, by paying: first, all of plaintiffs costs; second, documentary stamps affixed to the certificate; third, plaintiffs attorneys' fees; fourth, the total sum due to plaintiff, less the items paid, plus interest at the rate prescribed in paragraph I from this date to the date of the sale; and by retaining any remaining amount pending the further order of this court. 6. On filing the certificate of sale, defendant(s) and all persons claiming under or against defendants) since the filing of the notice of lis pendeng shall be foreclosed of all estate or claim in the property, except as to claims or rights under chapter 718 or chapter 720, Florida Statutes, if any. Upon the filing of the certificate of title, the person named on the certificate of title shall be let into possession of the property. if any defendant remains in possession of the property, the clerk shallupon further order of the court issue forthwith a writ of possession upon request of the person named on the certificate of title. ,jurisdiction of this action is retained to enter further orders that are proper including, without limitation, a deficiency judgment) occ %Uu,j A 5 To PrNO2V�',9 "6215AS IF THIS PROPERTY IS SOLD AT PUBLIC AUCTION, THERE MAY BE ADDITIONAL MONEY FROM THE SALE AFTER PAYMENT OF PERSONS WHO ARE ENTITLED TO BE PAID FROM THE SALE PROCEEDS PURSUANT TO THIS FINAL JUDGMENT. IF YOU ARE A SUBORDINATE LIENHOLDER CLAIMING A RIGHT TO FUNDS REMAINING AFTER THE SALE, YOU MUST FILE A CLAIM WITH THE CLERK NO LATER THAN 60 DAYS AFTER THE SALE. IF YOU FAIL TO FILE A CLAIM YOU WILL NOT BE ENTITLED TO ANY REMAINING FUNDS. IF YOU ARE THE PROPERTY OWNER, YOU MAY CLAIM THESE FUNDS YOURSELF. YOU ARE NOT REQUIRED TO HAVE A LAWYER OR ANY OTHER REPRESENTATION AND YOU DO NOT HAVE TO ASSIGN YOUR RIGHTS TO ANYONE ELSE IN ORDER FOR YOU TO CLAIM ANY MONEY TO WHICH YOU ARE ENTITLED. PLEASE CHECK WITH THE CLERK OF THE COURT FOR PALM BEACH COUNTY, TELEPHONE NUMBER (561) 355-2986,205 NORTH DIXIE HIGHWAY, SUITE 3.23, WEST PALM BEACH, FL 33401, WITHIN TEN (10) DAYS AFTER THE SALE TO SEE IF THERE IS ADDITIONAL MONEY FROM THE FORECLOSURE SALE THAT THE CLERK HAS IN THE REGISTRY OF THE COURT. IF YOU DECIDE TO SELL YOUR HOME OR HIRE SOMEONE TO HELP YOU CLAIM THE ADDITIONAL MONEY, YOU SHOULD READ VERY CAREFULLY ALL PAPERS YOU ARE REQUIRED TO SIGN, ASK SOMEONE ELSE, PREFERABLY AN ATTORNEY WHO IS NOT RELATED TO THE PERSON OFFERING TO HELP YOU, TO MAKE SURE THAT YOU UNDERSTAND WHAT YOU ARE SIGNING AND THAT YOU ARE NOT TRANSFERRING YOUR PROPERTY OR THE EQUITY IN YOUR PROPERTY WITHOUT THE PROPER INFORMATION. IF YOU CANNOT AFFORD TO PAY AN ATTORNEY, YOU MAY CONTACT FLORIDA RURAL LEGAL SERVICES, (561) 993 -0003, TO SEE IF YOU QUALIFY FINANCIALLY FOR THEIR SERVICES. IF THEY CANNOT ASSIST YOU, THEY MAY BE ABLE TO REFER YOU TO A LOCAL BAR REFERRAL AGENCY OR SUGGEST OTHER OPTIONS. IF YOU CHOOSE TO CONTACT FLORIDA RURAL LEGAL SERVICES FOR ASSISTANCE, YOU SHOULD DO SO AS SOON AS POSSIBLE AFTER RECEIPT OF THIS NOTICE. 8. In the event the instant case is dismissed by the Plaintiff, the Cleric of Court is hereby directed to release any original loan documents riled with the Court to counsel of record for Plaintiff. DONE AND ORDERED in West Palm Beach at PALM BEACH County, Florida, this 7 day of Presi mg Judge, Circuit Judge Copies furnished to: LAW OFFICES OF DAVID J. STERN, P.A. HERBERT V. SCHAFFER, II A /K/A HERBERT V, SCHAFFER III A/K/A HERBERT VERN SCHAFFER A/K/A HERBERTSCHAFFER 2765 CARDINAL CIRCLE DELRAY BEACH, FL 33483 ROBERT P. FRITTS, ATTORNEY FOR ANDREA SCHAFFER A/K/A ANDREA ALAN SCHAFFER AB/A ANDREA ALAN NESS 5700 LAKE WORTH ROAD, SUITE 105 LAKE WORTH, FL 33463 UNKNOWN SPOUSE OF ANDREA SCHAFFER A/K/A ANDREA ALAN SCHAFFER A/K/A ANDREA ALAN NESS N /K/A JOHN NESS 4615 FAUNTAIN DRIVE LAKE WORTH, FL 33467 PLACE AU SOLEIL ASSOCIATION, INC. C/O MANNINO, P. MICHAEL, REGISTERED AGENT 101 S.E. 6TH AVENUE, SUITE B DELRAY BEACH, FL 33483 JOHN C. RANDOLPH, ATTORNEY FOR TOWN OF GULF STREAM, FLORIDA 505 SOUTH FLAGLER DRIVE, SUITE 1100 POST OFFICE BOX 3475 WEST PLAM BEACH, FL 33402 -3475 GENE MOORE, ATTORNEY FOR HAROLD L. BLANCHETTE BETTY BLANCHETTE P.O. BOX 910 BOYNTON BEACH, FL 33425 -0910 09.34426 ASCE MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganger COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION STREAM, AT THE UNANIMOUS CALL OF THE COMMISSION, 2014 AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF ROAD, GULF STREAM, FLORIDA. AGENDA Call to Order. II. Pledge of Allegiance. III. Roll Call. April 12, 2014 OF THE TOWN OF GULF ON MONDAY, APRIL 14, THE TOWN HALL, 100 SEA IV. Ordinance 14/1; An Ordinance of the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, Amending the Town's Code of Ordinances by Creating a New Chapter 31 To Regulate Parking and Offenses on the Property known as the Town Hall Property located at 100 Sea Road and the Police Department Property Located at 246 Sea Road. V. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 ORDINANCE NO. 14/1 AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES BY CREATING A NEW CHAPTER 31 TITLED "PARKING AND OFFENSES ON TOWN HALL AND POLICE DEPARTMENT PROPERTY "; PROHIBITING THE PARKING, STANDING OR STOPPING OF ANY VEHICLE IN THE TOWN HALL PARKING LOT LOCATED AT 100 SEA ROAD, GULF STREAM, FLORIDA, OR IN THE PARKING LOT OF THE TOWN'S POLICE DEPARTMENT LOCATED AT 246 SEA ROAD, GULF STREAM, FLORIDA, BETWEEN THE HOURS OF 7:00 P.M. AND 7:00 A.M. OF ANY DAY; PROVIDING AN EXCEPTION FOR TOWN EMPLOYEES OR INVITED GUESTS CONDUCTING OFFICIAL BUSINESS WITHIN TOWN HALL OR THE TOWN POLICE DEPARTMENT DURING SAID HOURS; PROVIDING FOR REGULATIONS ON PARKING WITHIN THE TOWN HALL PARKING LOT BETWEEN THE HOURS OF 7:00 A.M. AND 7:00 P.M. PROVIDING THAT NO VEHICLES OF ANY KIND SHALL BE PARKED OR LEFT UNATTENDED IN THE PARKING AREA OR DRIVEWAY TO THE SOUTH OF TOWN HALL EXCEPT VEHICLES OF TOWN EMPLOYEES OR THOSE CONDUCTING BUSINESS WITHIN TOWN HALL DURING THE TIME SAID VEHICLE IS PARKED; PROHIBITING THE PLACEMENT AND /OR LEAVING UNATTENDED ANY OBJECT ON THE EXTERIOR GROUNDS OF THE TOWN HALL PROPERTY OR THE PROPERTY OF THE TOWN'S POLICE DEPARTMENT UNLESS SAID OBJECT IS OWNED, POSSESSED OR ERECTED BY THE TOWN; PROVIDING A PENALTY FOR VIOLATION; PROVIDING FOR THE TOWING OF ANY VEHICLE PARKED IN VIOLATION OF THIS CODE OR THE REMOVAL OF OBJECTS PLACED OR WHICH ARE UNATTENDED IN VIOLATION OF THIS CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS. Section 1. The Code of Ordinances of the Town of Gulf Stream is hereby amended to include a new Chapter 31 to read as follows: "CHAPTER 31 PARKING AND OFFENSES ON TOWN HALL AND POLICE DEPARTMENT PROPERTY Sec. 31 -1. Prohibition of Parking Between 7:00 p.m. and 7:00 a.m. It shall be unlawful and a violation of Town Code to leave any vehicle of any kind unattended, parked, standing or stopped in the Town Hall parking lot or on Town Hall property located at 100 Sea Road, Gulf Stream, Florida, or on the parking lot or property of the Town of Gulf Stream Police Department located at 246 Sea Road, Gulf Stream, Florida, between the hours of 7:00 p.m, and 7:00 a.m. of any day. Vehicles of Town employees or invited guests conducting business within Town Hall or the Police Department between the hours of 7:00 p.m. and 7:00 a.m. are exempt from this provision. Sec. 31 -2. Regulation of Parking Between 7:00 a.m. and 7:00 p.m. Between the hours of 7:00 a.m. and 7:00 p.m. of any day, it shall be unlawful and a violation of Town code for any vehicle of any kind to be parked or left unattended in the parking area or driveway in front of Town Hall (the south side of Town Hall) except vehicles of Town employees or those conducting business within Town Hall during the time said vehicle is parked. All other vehicles shall be parked at the rear (north side) of the building in spaces designated for parking. Sec. 31 -3. Prohibition of Placement of Objects on Town Properties Other than for the parking of vehicles as specified herein, it shall be unlawful and a violation of this code for any person to place or leave unattended any object on the exterior grounds of the Town Hall property described herein or the property of the Town's Police Department described herein. Objects owned, possessed, placed or erected by the Town are exempt from this provision Sec. 31-4. Removal of Unauthorized Vehicles or Objects Vehicles parked or placed or objects placed or left unattended in violation of this code shall be removed at the owner's expense to a place designated by the Town Manager or his or her designee or by the Chief of Police or by his or her designee. Sec. 31 -5. Penalties Any person found to be in violation of this ordinance shall be subject to the general penalty section of this code or, alternatively shall be subject to the jurisdiction of the Town's code enforcement process:' Section 2. Severability. If any provision of this Ordinance or the application thereof Is held Invalid, such invalidity shall not affect the other provisions or applications of this Ordinance which can be given effect without the invalid provisions or applications, and to this end the provisions of this Ordinance are hereby declared severable. Section 3. Repeal of Ordinances in Conflict. All other ordinances of the Town of Gulf Stream, Florida, or parts thereof which conflict with this or any part of this Ordinance are hereby repealed. Section 4. Codification. This Ordinance shall be codified and made a part of the official Code of Ordinances of the Town of Gulf Stream. Section 5. Effective Date. This Ordinance shall take effect immediately upon its passage and approval, as provided by law. PASSED AND ADOPTED in a regular, adjourned session on first reading this 14th day of April, 2014, and for a second and final reading on this day of , 2014. ATTEST: Clerk pWom%13147 W1%doc \1137286,doc Mayor Vice Mayor Commissioner Commissioner Commissioner 3 .��I . April 24, 2014 MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganger COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, AT THE UNANIMOUS CALL OF THE COMMISSION, ON TUESDAY, APRIL 29, 2014 AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. ORDINANCE NO. 14/1; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES BY CREATING A NEW CHAPTER 31 TITLED "PARKING AND OFFENSES ON TOWN HALL AND POLICE DEPARTMENT PROPERTY"; PROHIBITING THE PARKING, STANDING OR STOPPING OF ANY VEHICLE IN THE TOWN HALL PARKING LOT LOCATED AT 100 SEA ROAD, GULF STREAM, FLORIDA, OR IN THE PARKING LOT OF THE TOWN'S POLICE DEPARTMENT LOCATED AT 246 SEA ROAD, GULF STREAM, FLORIDA, BETWEEN THE HOURS OF 7:00 P.M. AND 7:00 A.M. OF ANY DAY; PROVIDING AN EXCEPTION FOR TOWN EMPLOYEES OR INVITED GUESTS CONDUCTING OFFICIAL BUSINESS WITHIN TOWN HALL OR THE TOWN POLICE DEPARTMENT DURING SAID HOURS; PROVIDING FOR REGULATIONS ON PARKING WITHIN THE TOWN HALL PARKING LOT BETWEEN THE HOURS OF 7:00 A.M. AND 7:00 P.M. PROVIDING THAT NO VEHICLES OF ANY KIND SHALL BE PARKED OR LEFT UNATTENDED IN THE PARKING AREA OR DRIVEWAY TO THE SOUTH OF TOWN HALL EXCEPT VEHICLES OF TOWN EMPLOYEES OR THOSE CONDUCTING BUSINESS WITHIN TOWN HALL DURING THE TIME SAID VEHICLE IS PARKED; PROHIBITING THE PLACEMENT AND /OR LEAVING UNATTENDED ANY OBJECT ON THE EXTERIOR GROUNDS OF THE TOWN HALL PROPERTY OR THE PROPERTY OF THE TOWN'S POLICE DEPARTMENT UNLESS SAID OBJECT IS OWNED, POSSESSED OR ERECTED BY THE TOWN; PROVIDING A PENALTY FOR VIOLATION; PROVIDING FOR THE TOWING OF ANY VEHICLE PARKED IN VIOLATION OF THIS CODE OR THE REMOVAL OF OBJECTS PLACED OR WHICH ARE UNATTENDED IN VIOLATION OF THIS CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (SECOND READING & ADOPTION) Resolution No. 014 -04; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, NAMING AUTHORIZED SIGNATORIES FOR THE TOWN OF GULF STREAM BANK ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE DATE. Page 2 VI. Consideration of Establishment of a Financial Ad Hoc Committee. VII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 ORDINANCE NO. 1411 AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES BY CREATING A NEW CHAPTER 31 TITLED "PARKING AND OFFENSES ON TOWN HALL AND POLICE DEPARTMENT PROPERTY'; PROHIBITING THE PARKING, STANDING OR STOPPING OF ANY VEHICLE IN THE TOWN HALL PARKING LOT LOCATED AT 100 SEA ROAD, GULF STREAM, FLORIDA, OR IN THE PARKING LOT OF THE TOWN'S POLICE DEPARTMENT LOCATED AT 246 SEA ROAD, GULF STREAM, FLORIDA, BETWEEN THE HOURS OF 7:00 P.M. AND 7:00 A.M. OF ANY DAY; PROVIDING AN EXCEPTION FOR TOWN EMPLOYEES OR INVITED GUESTS CONDUCTING OFFICIAL BUSINESS WITHIN TOWN HALL OR THE TOWN POLICE DEPARTMENT DURING SAID HOURS; PROVIDING FOR REGULATIONS ON PARKING WITHIN THE TOWN HALL PARKING LOT BETWEEN THE HOURS OF 7:00 A.M. AND 7:00 P.M. PROVIDING THAT NO VEHICLES OF ANY KIND SHALL BE PARKED OR LEFT UNATTENDED IN THE PARKING AREA OR DRIVEWAY TO THE SOUTH OF TOWN HALL EXCEPT VEHICLES OF TOWN EMPLOYEES OR THOSE CONDUCTING BUSINESS WITHIN TOWN HALL DURING THE TIME SAID VEHICLE IS PARKED; PROHIBITING THE PLACEMENT AND /OR LEAVING UNATTENDED ANY OBJECT ON THE EXTERIOR GROUNDS OF THE TOWN HALL PROPERTY OR THE PROPERTY OF THE TOWN'S POLICE DEPARTMENT UNLESS SAID OBJECT IS OWNED, POSSESSED OR ERECTED BY THE TOWN; PROVIDING A PENALTY FOR VIOLATION; PROVIDING FOR THE TOWING OF ANY VEHICLE PARKED IN VIOLATION OF THIS CODE OR THE REMOVAL OF OBJECTS PLACED OR WHICH ARE UNATTENDED IN VIOLATION OF THIS CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS. Section 1. The Code of Ordinances of the Town of Gulf Stream is hereby amended to include a new Chapter 31 to read as follows: "CHAPTER 31 PARKING AND OFFENSES ON TOWN HALL AND POLICE DEPARTMENT PROPERTY Sec. 31 -1. Prohibition of Parking Between 7:00 p.m. and 7:00 a.m. It shall be unlawful and a violation of Town Code to leave any vehicle of any kind unattended, parked, standing or stopped in the Town Hall parking lot or on Town Hall property located at 100 Sea Road, Gulf Stream, Florida, or on the parking lot or property of the Town of Gulf Stream Police Department located at 246 Sea Road, Gulf Stream, Florida, between the hours of 7:00 p.m. and 7:00 a.m. of any day. Vehicles of Town employees or invited guests conducting business within Town Hall or the Police Department between the hours of 7:00 p.m. and 7:00 a.m. are exempt from this provision. Sec. 31 -2. Regulation of Parking Between 7:00 a.m. and 7:00 p.m. Between the hours of 7:00 a.m. and 7:00 p.m. of any day, it shall be unlawful and a violation of Town code for any vehicle of any kind to be parked or left unattended in the parking area or driveway in front of Town Hall (the south side of Town Hall) except vehicles of Town employees or those conducting business within Town Hall during the time said vehicle is parked. All other vehicles shall be parked at the rear (north side) of the building in spaces designated for parking. Sec. 31 -3. Prohibition of Placement of Objects on Town Properties Other than for the parking of vehicles as specified herein, it shall be unlawful and a violation of this code for any person to place or leave unattended any object on the exterior grounds of the Town Hall property described herein or the property of the Town's Police Department described herein. Objects owned, possessed, placed or erected by the Town are exempt from this provision Sec. 31 -4. Removal of Unauthorized Vehicles or Objects Vehicles parked or placed or objects placed or left unattended in violation of this code shall be removed at the owner's expense to a place designated by the Town Manager or his or her designee or by the Chief of Police or by his or her designee. Sec. 31 -5. Penalties Any person found to be in violation of this ordinance shall be subject to the general penalty section of this code or, alternatively shall be subject to the jurisdiction of the Town's code enforcement process." Section 2. Severabilily. If any provision of this Ordinance or the application thereof is held invalid, such invalidity shall not affect the other provisions or applications of this Ordinance which can be given effect without the invalid provisions or applications, and to this end the provisions of this Ordinance are hereby declared severable. Section 3. Repeal of Ordinances in Conflict. All other ordinances of the Town of Gulf Stream, Florida, or parts thereof which conflict with this or any part of this Ordinance are hereby repealed. Section 4. Codification. This Ordinance shall be codified and made a part of the official Code of Ordinances of the Town of Gulf Stream. Section 5. Effective Dale. This Ordinance shall take effect immediately upon its passage and approval, as provided by law. PASSED AND ADOPTED in a regular, adjourned session on first reading this 14th day of April, 2014, and for a second and final reading on this day of 2014. ATTEST: Clerk pilot l31471U089IWod ¶37298doc Mayor Commissioner Commissioner Commissioner 3 RESOLUTION No. 014 -04 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, NAMING AUTHORIZED SIGNATORIES FOR THE TOWN OF GULF STREAM BANK ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Manager and the Town Clerk are authorized to sign checks drawn on accounts entitled Town of Gulf Stream; and WHEREAS, all five members of the Town Commission are authorized to sign checks drawn on accounts entitled Town of Gulf Stream. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. Scott W. Morgan, Mayor; Robert W. Ganger, Vice Mayor; Joan K. Orthwein, Commissioner; Thomas M. Stanley, Commissioner; Donna S. White, Commissioner; William H. Thrasher, Town Manager; and Rita L. Taylor, Town Clerk are all named as authorized signatories on all bank accounts in the name of Town of Gulf Stream. Section 2. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED THIS 29th day of April, 2014. TOWN OF GULF STREAM MAYOR COMMISSIONER (SEAL) ATTEST: COMMISSIONER COMMISSIONER TOWN CLERK COMMISSIONER EXHIBIT F TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 22, 2014 Martin E. O'Boyle [records @commerce- group.com] Re: PUBLIC RECORDS REQUEST #496 - Draft minutes Provide drafts of the minutes from the Commission Meeting starting with the Commission Meeting on March 14, 2014 through April 11, 2014 Dear Mr. O'Boyle, The Town of Gulf Stream has received your public records request dated April 21, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records Your original request. dated April 21. 2014. is reproduced in the space below: w•:1•I4:w JtFx; D 2.MgY .. 4R1M4 Rvqumm'. Ragwa md: 496 RIQUESTpi C,sbdl.nm( beards Town at GtRl Straem REQU'LSrOX Uwtln E. OT1ael. RIQCRSTOR'S CONTACT H.TORAIATION: E•M.II: tmudd@wmmeree- poapeon I. PSA.I6M807:Adfims, 1750Ww NtwpW..Cm Ddre,Denfif 11.d.FL 7IM7 RFQOFST: prwlds&Me aflhemlautw Irma theca lslRm Meetlnal MxtInR with the Cammleelm NNBng an Mm 141,TR14thrvayh April 11, ROTA. ADDITIONAL OffOI MATIONRROARDING REQUEST: THIS RLQUFSTM.MADL PURSUANT TO PUBLIC RECORDS ACC, CHAPTER 10 OF TEL FLORIDA STATUTES AND 5 ALSO REQUESTED TINDER THE COMMON LAW RIGHT TO KNOW, THE COALNON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WTTHOUT LBfiTATTON, ANY STATUTORYRIGET OF ACCESS, AS APPLICABLE). THIS REQUESTLS ALSO MADE PURSUANT TO THE RIGIRS OF THE REQVF5MR PROVIDED IN THE FLORIDA CONSTITUTION. TTISREOLTSrEDTHATTx15 RECORI�,RyPO'RSCR ntmTrn Ur rrrR.,x FORM. 7 NOT V UNI R 15 R&OUKETED THAT THIS RECO r x ACCU"ANCL NTtll S,t,119,07(411.1 GI R PLEASE PROVIDE THE APPROMIATE COSTS (IF ANY) TO FnmL Tms PUBLIC RECORDS REQUEST IN ADVANCE. It wN b. regelrt th.t the Regaator.Pprm. a u, cwt, n dby the Aga bw deReedb F%eA, SlmlR CS.pxe IIPAI (1hSeitlYM)A V M,..a of.ey c..1. hapatod t. the Rtae.x.r by th. Ageer7. LTMPNFAA OL:.II fORX EXHIBIT G TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 22, 2014 Martin E. O'Boyle [records @commerce- group.com] Re: PUBLIC RECORDS REQUEST #496 - Draft minutes Provide drafts of the minutes from the Commission Meeting starting with the Commission Meeting on March 14, 2014 through April 11, 2014 Dear Mr. O'Boyle, The Town of Gulf Stream has received your public records request dated April 21, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records Your original request, dated April 21. 2014. is reproduced in the space below: 04'11 -14;01 VM RECORDS REQUEST the pw*oln'9 TMUof Rega ..: 41114 R�Y6101i Requs lDtr. NB RFQUESTly CwbalRn W TLRmNe Tenn M fidl ShORm RYQUPS'T01R: A4rtln E. p8avle RE17JESTOA'S CONTACT WFORMAT10N: &Mall: nmdi @mmmcRa pwlPaam I. 954.7W4AU7;AdLm1: 12SO Wert NewpW..Cmm Drtra,Datfmm Bottl4 . 31442 REQUEST; Pm W* draft aTRIemin111w Bem Ux CammNWn M"Ofto starting 1Neh the Cmmminlm Mm" an MwIl, %nI41Aratlph Aarl 77, PM,L ADMT)ONAL O'IEORMATRR4 RHMRIENO RF.QIffiT: THIS REQUESTS MADL PURSUANT TO PUBLIC RECORUSACT, CHAPTER 1190FTRE FLORIDA STATUTES ANDS ALSO REQUESTED UNDER THE MOWN LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS AND ANY STATUTORY RIGHT TO KNM (INCLUDING. WITHOUT LmUrATLON, ANY STATUTORY RIGHT OF ACCESS. AS APPLICABLE). THIS REQUEST S ALSO MADE PLTS'UAT7 TO THE RIGHTS OF TIM RBQUFSTOR PROVIDED IN THE FLORIDA CONSrrrvnox "INN It NIiN ]f I.Mm li &Wj MS li .,l 14-3:1 a 0A.1`1 . ' 1 PLEASE PROVIDE THE APPRO LATE COSTS OF ANy) TO TrISILL THIS PUBLIC RECORDS REQUESTC4 ADVANCL it be MN that the Rooumtar wppravI ahq av% anmud bT the ASmq(a d NII la F!"a Surula, CLwptcr 119.01 (DinalionOA b edfaam do" mu In ,)asW to Nc "oIto r by tL ASmrT. u-. l,, Mk M�Il m0.K TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via email April 29, 2014 Martin E. O'Boyle [records @commerce- group.com] Re: PUBLIC RECORDS REQUEST 9496 - Draft minutes Provide drafts of the minutes from the Commission Meeting starting with the Commission Meeting on March 14, 2014 through April 11, 2014— AMENDED ON 4128114 to include the meeting of April 14, 2014. Dear Mr. O'Boyle, This letter is attached to an email that provides you with the full responsive production of the public records requested in your email dated April 21, 2014 that we acknowledged on April 22, 2014. This correspondence is reproduced below for your convenience. Please open the attached files, which includes the documents that are responsive to your request. Note that the draft minutes for the April 11, 2014 and April 14, 2014 meetings have not yet been prepared. Unless we hear back from you, we consider this matter closed. Sincerely, Town Clerk Custodian of the Records DRARr MINUTES OF THE REGULAR MERTING AND PUBLIC HEARING HELD BY 114E TOWN COh{IvBSSION OF THE TOWN OF GULP STR13AM ON FRIDAY, MARCH 14, 2014 AT 11:00 A.M. IN THE COMMISSION CHAMBERS OF 111E TOWN 1 -TALL, 100 SEA ROAD, GULP STREAM, FLORIDA. I, II. III. Cull to Order hfayor Ottlavein mHed the meeting to ordtz at 11:0 A.M. Pledg of tl gin cc- 1'he Pledge oFAll gianee ryas led by Mnyer Ocdta -cin. R!211 Call: Preseucnnd Participating Also Present and Participating Jann IC Orthwein Thomas M. Stanley W. Gant : Daring Robert W. Gn urger Danny S. White William IL Tbmsbcr Win L. Taylor '!booms Baird Garmaj. Warr! Danny Brannon of Brannon & Gillespie Mnrk March Keith Wi0iams W00am Bo:urinrnn Christopher O'Hnrc Tom Murphy Mayor Vice-Mayor Commissioner Commissioner Commissioner Torun Irinnagur Torun Clerk II "wn Counsel Randolph Chief of Police In the nbsence of John Town Consulnnt For Undecgmrmding Pmjeer Architect— Bridges & Marsh Landscape Architect Chairman —Ad Hoc Comoducc Resident Resident IV. Minutes: A. Regular Meeting :utd Pub0e I- Icnrittg held on febmnry 14, 2014. Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve tire Pcbmnry 14, 2014 Regulnr Meeting and Public Hearing Minutes. A0 vote AYE. V. Additions, W'thdn ds Deferrals Armn2cment of Agenda Items, Mayor Orthwein added under Agenda Imm VI.C. tint Town Clerk Taylor will read the new Rules of Decorum for A Town Chamber mcctings, effective this any. VI. Announcements: A. Regular Maccings and Public I-Icrings Mayor Octhwein announced ilia upcmning Regular Mecdngs and Public Flutings, and inquired if there would be any absenteeism or conflicts, and there wart none. 1. April 11, 2014 C 9:n0 A.M. 2. Iriny 9, 2010 Q 9:00 A.bL S. J unc 13, 2014 C 9:00 A.M. 4. July 11, 2014 n 9:00 A.M. 5. August 8, 2014 @ 9:00 A14. ,4' R,y ut nkv b ,Ptas.I I.&V 91u6 W, 291a B. Mayor's Proclamation — " Water Conservation Monti' Town Clerk Taylor read die Water Conservation Ptoclornntion highlighting die importance of it, and stated that April 2014, typically a dry month, when water demands are the highest, will be observed as Water Conservation Month, calling upon each citizen and student in the Town of Gulf Stream to help protect their precious resource thus promoting a !healthy economy and community. She continued and witnessed that Ddayor Orthwein has nfficed the seal of the Town of Gulf Stream this dry March 14, 2014. Mayor Orthwain thanked everyone for attending this meeting and stated that this attendance has not bean seen in many years. C. Decorum Rules Town Clerk Taylor read the new Decorum Rules beginning wide •`The presiding officer shall preserve strict order and decorum at all meetings ". She stated that the Town Commission is comhnitted to the principles of civility, honor, and dignity and any individuals appearing before the Commission are requested to observe the same principles when making their comments. Town Clerk Taylor detailed Section 871.01, plorida Statutes regarding willful interruptions or disturbances of any assembly of people meeting for any lawful purpose shall be guilty of a inisdemcnnor of die second degree, and may be arrested by police officers present. She also listed the steps that will be followed if a pcman is declared out of order by the presiding officer and ordered expelled from the meeting. Town Clerk Taylor stated that die Town Manager shall have a uniformed Certified Law Officer available at all public meetings. Vice -Mayor Stnnley moved and Commissioner Ganger seconded to approve the Deeomm Provisions, as mad by Town Cleric Taylor effective this meeting. All voted AYE. VII. COMMULTICATION FROM THE PUBLIC (S MIN MAMMUM]• Mayor Orthwein asked for any spcnkm. Mr. O'Hare congetmlated Mayor Ortiwcio, Scott Morgan, and n0 the winners on their election, and stated it ens n great campaign. He added that Conunlssioner Dedng was very effective with his public record requests, and stated lie was sorry to see Commissioner Dering leave die Commission. Mr. O`Hare discussed how evening Town Commission meetings would be much mote convenient for residents to attend. He also addressed holding Town workshops where questions could be asked and answered. Mt O'Hare stated bmv he has attended the Ad Hoc Committee Meetings where waivers were discussed. He also announced that he would like to consider Commissioner Ganges for Mayor of the Town of Gulf Stream Mr. Boardman congratulated die Commissioners and NIL Morgan on their elections. He continued that with to type of election that was held, there were valuable voters' issues, and he requested the Commissioners to address some of those observations at a later time. Itpehr almnAuul 15d,Lc I I,ory x 61.ai514, 3ill hfr. Murphy also congznudxred tic winners of the election, and on behalf of the n,,idc ua, stated that he too was souy dint die Commission wms losing Commissioner Dedng's expertise. Fie also nddressed how tic controversial election energized die community, and served a usefid purpose by focusing on the liter this, is a wonderful community. Mr. hiurphy also eolonentlenl Martin O'Boyle for "throwing his lint in the ring", and dint rite wnunuaity took had ofan cleanest process. Town ClcrlcTuylor Strom in Mark Marsh and Keith Williams. VIII. public Hearing; A. A'pplicidons for DevclopmentApproval 1. An application submitted by Mark MAreilh of Bridges & Maui, as Agent far 10k. & Mp: Nelson Grumney, die owners of property located at 2960 Polo Drive, Gulf Stealth, Ilotida, which is legally described As Int21 GulEStteam Cove Subdivision. a. SPECIAL EXCEPTION to permit the addidon of a spa, that will eneconch 4.34 ft. into die west sclbnck, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 fr. into the west setback Nit Marsh congrnminted the Mayor and Comttdssioncrs. Fie stand tint this request rues Approved by the AIU`B in die past, but inadvertently die proposed spa which was in die nortuvust comer wain violaden.df a rear setback requirement Mr. Mash continued that die new application is to consanct du spa At the northwest edge of the existing pool. He demonsrntad the location on Its eomputearcnda ings. Commissioner Ganger inquired regarding the elevations based on 1979 data,.amd then ngalo on January 10, 2013 wlhcn thnhouse was being designed. kit Will, explained the updated survey for the additions to flit house. He continued that to sentvnll was raised by permit to meet the Ininimuin which.was the only %=*able. Vice -Mayor Stanley inquired regarding the elevation oFthe spa above the pool date Mr. Marsh responded that the spa is I inches above the deck Mayor Ordhwein allied for further questions or comments from the Commission or the public She also reportt'd dint this application was approved by the A111111. Vice - Mayor Stanley moved and Commissioner Ganger seconded the approval of the Special Exception to permit the addition of A spa that w0l encroach 4.34 feet into the west sciback, which will be Attached to and become n part of the existing swimming pool that encroaches 6.42 feet into dinw•est setback. All V omd AYE. b. LEVEL3 ARCHITECTURAL SITE PLAN REVIEW to Allow the construction ofa spa widd, will encroach 4.34 ft. into the wesc setback and will be attached to And become n part of the existing pool dint encroacher 6.42 fr. into the wesr setback. agvInhica inrad IWL Ilorry: pb"h 14,3114 Vice -Mayor Stanley moved and Commissioner Ganger seconded the approval of Level 3 Architectural /Site Plan to permit the addition of a spa that will encroach 4.34 feet into the west setback, which will be attached to and become n part of die existing swimming pool that encroaches 6.42 feet into the west setback based on a finding tat the proposed construction meet die minimum intent of the Design Manual and applicable review standards. All voted AYE, Town Clerk Taylor made a Point of information stating that the neighbor who would be the most affected stated that he was very pleased with the project. and has absolutely no objections. 2. An application submitted by Mack Marsh and Nievcm Williams as agents for Mr. & Mrs. Bryan Cook, owners of property located it 1226 North Occan Boulevard, Gulf Sucam, Florida, legally described as Lor 2, Hidden Harbour Estates Plat Two. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to purnit die construction of a partial 9—story, Anglo Caribbean style single fatally dwelling with guest quarters and a three -car garage, a total of 9,403 sq. feet, and a swimming pool. Me Marsh introduced Keith Williams who joined him at die computerized renderings of the property on Lot 2. He also stated that this lot is the most desirable in the community. Mr. Marsh conunenmd that the beauty of the lot is that it has a very unusually high elevation of approximately 16 feet on the ridge. He continued referring to the computerized renderings of the 3 -car gam go, the purposeful symmetry to the layout of the house, the "El" shaped front of the home, and the very symmetrical au of the home. Mr. Marsh also stated that the materials used am stucco, and on die second Boor, simulated clapboard siding will be utilized with Cldppc uinle elements. He commenced that there will be wood and aluminum Colby windows. hir. Marsh reported that the massing will not be overbuilt or accentuate height. He stated that the arrival area is somevhar Georgian Colonial, which is a little different tan what cysts in the development, to create something that was not repetitive in the community. A -r. Marsh reported that the house colors are sand /beige with white trim, with Aegean Teal shutters, and a grey tilt rooE Commissioner Ganger inquired where this house will be in relation to where the Spcnce home was. Mr. IvIrml: responded that it is buicnily on the original Spence property, and that was where die best views were. Mr. Williams reported in demil, ivith die aid of the computerized renderings, the plantings of hedges end trees around the house and on both sides of the pool i aa. He continued describing the density of trees in the pool arch, and die built -in gas Cue pits on either side of the pool, which help transition the pool level, and give die enjoyment of a Ere pit. AID. Williams stated that the pool will appear dart; in color, but nor muddy looping. Commissioner White inquired regarding how the 6cus plantings will be resistant to die white fly disease. Mr. Williams responded that the type of Ecus being used will not be affected by white fly, as it is a lower flcus plant and more tolerant. Mr. hLush gave a 3- diminsional "flyby" demonstration of this project on die television computer renderings It,} Lu Aacana adiWLGcllalog -Nb-11 I4,9114 Commissioner Gwger stated that this demonstration could not hive Ihnppened without the generosity of the Civic Association's putdhnse of die Town Chambccs television for die use of the Cotmnissinn and ARPB. He continued drat it was n phenomenal tool hi the presentations, nod suggested all future developers iategratc this same procedure. Mr. M.Ush commented that he would not mnhe it mandatory, as itis quite time consuming: Ae suggested this format for bench properties. Commissioner Ganger commended Mr. hinish and Ids associates on this project and stated lie was very concealed that die Imgc size of tl,a property would become a "cookie cutter" and that d= uniqucams would begone forever. Mayor Orthwein asked for nny comments from the Commissionand d= public There wete none Viec,Mnyor Snmley shoved nod Commissioner Ganger seconded to recommend the apprdval oiLmal Ili Architectural /Situ Plan hued on a fiading chat die proposed partinl two -story single fandly Angelo Caribbean style dwalWlg, n 3 -car garage widh guest quutecs and pool, a total of 9,403 Sp, meet the minimum intent of the Design Manual and applicable =view standards with die following condidons: t. Any minor modifications in die landscape plan shall be submitted to-die Town Mnnaget for review and approval nod any major modifications shall he brought back to dm. ARPB. for raviev and approval, prior to commencement of landscaping. t—. Wall and /or fences along the side property lines will be mounted from the lowest abutting grade with I maximum height of S' including any lighting fiemms dint may be attached. 3. All chain link fencing will be screened from neighbor's view. AB voted AYE. LY. Re arts• A. Utility Undargrounthng —Danny Brannon (Engineer) hir. Brannon gnvc n progress report oa the undeigrounding. He =ported that the contractors should be. completed with the conduit systems around MaY 9i11. Me Brannon said tine main line baring Ives been completed, and they will begin in die next week going south down to Valium. He continued dint there ware no issues will, Else casements, and everything is going according to phut h1r. Brannon commented that dreg are still holding wccUy meetings with smff in Town Hall. He reported the nev light fixmm with dimming cupabilitics will be installed aetosr the smaetnt the Police' Department any day. Mr. Brannon continued that it was =commended to reduce die Incight of the poles by two (2) fact. ale continued dint the street light posts can. be changed to Ilia fluted type posts Which will match die se=ct signs, end that diet, should not be MY a%= costs for dint chnnge. Mr. Brannon stated lie would check into thin. He also referred to die schedule change in die Conmhissioners'. packets, and stated that tie project is under budget,, with minimal expenses. Commissioner Ganger referred to the private land damaged imp sign by die contractor, and asked who was responsible for die costs. atrya t Almina anJ 1'uWic I I nriaa ABah 11, 21114 Mr. Brannon stated that it was being pursued, and dint the contractor will pay fac the repaias. Commissioner Ganger inquired when die conteactors will start boring under the road toward the cut. Mr. Brannon responded that some of those have been completed nkcady with a small nadhioc that was brought in for that job. Commissioner Ganger asked about the Ones that were across die private road, and the possible issues of driving over them. Mr. Brennan responded dint those lines should nor have been tore, and dint he should have been informed of something of the like, and he would Bove theta removed if they were still tom. Commissioner Ganger stated the lines have been removed. B. Town NInnager Town Manager Thrasher gave updates on the Consultant who provided information on the Federal (ADA) American Disability Act dint relates to'fmvn Hall compliance. Fie continued drat basic changes were being mnda, and that famnces have been expended for Inbor and materials from this fiscal year. He continued that die doors' pressures also have becht adjusted to comply. Town Mnnnger 17uasher stated that engineers have been contracted for estimates wldch will be reviewed. He also advised the electronic dam storage is underway, and reminded it had been necessary to upgrade the File series TO aecommodatn this at a considerable cost He reported on the newly purchased open portal program which allows anyone anywhere to access certain public records. Town hMnager Thrasher explained how staff would not be involved in obtaining and providing that type of information any longer. He described the documents tat will be on the new stared program within to next watt Town Manager'llhrasbcr reported that was all provided for in the October 1, 2013 budget to tike Commission. Commissioner Ganger inquired if we are where ova want to be within die budget Town Manager Thrasher responded dint with tegard to records management, the Town is within the budget. He also addressed the fact dint die Police Department wem able to basically lend a portion of their safrmm budget very effectively to cover the Town Hall software expenses. D. Architectural Review & Planning Bond 1. Meeting Data a. April 24, 2014 Q 830 A.M. b. May 2, 2014 n 8:30 A.M. c. June 26, 2014 Q 8:30 A.M. d. July 24, 2014 a@ 6:30 A.M. e Them are no meetings inAugust. Mayor Orthwein reported that them will not be an ARPB Ivlecting in March. Town Clerk Taylor stated there is nothing an die board for March. XWtuAl augvW Nhk I loth, a4ah K W14 L•. Pinancc Director I. Financial Report For February 2014 Town Manager Thrasher stated that die'I'own is behind in the Icgal fee budget due to the fact they hnve been bombarded with Imv suits which die Commission has been mince of Fla continued drat the legal Fees expenditures at this time am 92% of the cndn: treat year budges and dart wM be 51511,000 over budget, which is not listed on this Febm;uy Finnncial Report. Town Mnnagcr'lluusher stated that in the neat forum, lie will have to address the Commission as to what should be done by -year end regarding dimRupd BrAimcc which was previously to be mplenished by S160,000. Fle continued that be wanted the Commistion,to Iwotd at this meeting that the numbers are not lining up, and further stnted that he will bring hick.mom budget information for financial direction it the nexr Commission Meeting. 11. Police Chief I. Activity far Febmary2014 Police Chief Ward pmsemted the ActivityRepatt for Felimaty 2014, and it,wns accepted as submitted. DI. ITEMS FOR COMMISSION ACTION. A. Appointment of Ad Fluc Committee hlembcr It, Landscaping Mayor Orthwein hamy+gested that Keith Williams whn spoke cndicr in the meeting regarding the Cools hadscaping project be contacted. Mr. Boardman Baited tint it wns n very important position to 611 fat the Ad Hoc Committee. Commissioner Ganger stated for di, record that Mr. 'Williams and Ids partner have worked In die community and suggested he would be an able choice. Town ClerIcTiylur read die Following Rr:solutiou: B. Rusioludon No. 14.4• A RESOLUTION OF THE TOWN. COMMISSION OF TFIE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA..URGING THE FLORIDA. LEGISLATURE TO ADOPT AND GOVERNOR RICK SCOTT TO SUPPORT LEGISLATIVE CHANGES PROVIDING FOR THE REGULATION OF RECOVERY RESIDENCES OR "SOBER HOUSES" IN THE FORM OF STATEWIDE LICENSING AND REGISTRATION; AND PROVIDING FOR AN EFFECTIVE DATE, this tittle of March 14, 2014. Commissioner Ganger moved and Commissioner NVIdte seconded the approval of ncsolution No. 14- 1, with die opportunity of discussion at a future data All vote AYE. C. Items by Mnyoc & Commissioners Mayor Orthweim again dtanited everyone for coning to this meeting. X, ADFOURNMENT• Mayor Orthwctn udioarned the reeding eat 12:00 Noon. Snndm Fein Recording Secretary Rvgu4r A4stinh v.W P.W,v Iboor, U.W. 14.M4 MINUTES OF THE CERTIFICATION OF ELCCIION RETURNS AND SEATING OF COMMISSIONE -RS BEING HELD BY THE TOWN COMMISSION OF THE 'TOWN OF GULF STMr M ON FRIDAY, MARCF214, 2014 AT NOON, IN THE CObMi1SSION CHAMBERS OF THE TOWN IIALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order•. Mayor Orthwain called the meeting to order at 12:03 P.M. I1. IRn 1 Call: Present and Joan K. Orthwein \Mayor Participating Thomas h1. Stanley Vice -Mayor Robert W. Ganger Commissioner Donna S. White Commissioner Score Morgan Commissioner Also Present and \villiam }l. Thnsher Town Manager Participating Rita L. Taylor Town Clark Thomas Baird 'Town Counsel. In the absence of John Randolph Town Clerk Taylor announced for the record that Commissioner Decing has left die mecting. III. Certifirnion ofEhethin Results: Town Clerk Taylor read the Certification of the Clection Results scaring dint there were 713 registered voters, 417 ballots cast or which 39 were absentee votes, and the vote rally was Mr. Ganger. 3S, Mr. Morgan 325, Mr. O'Boyle 122, Mrs. Orthwein 313, Mr. Stanley 317, Mrs. White 320 and die under votes number was 363. IV. Seating nf5 Commissinners: Town Clerk Taylor reported that the new Commissioners arc Mr. Ganger, Mr. Morgan, Ma. Orthwein, Mr. Stanley, and Ma. White. V. Sw•caring_in of the C ' s'a ea- Town Clerk Taylor swore in the Commissioners In unison, filling in their own name appropriately, and presenred Commissioner Morgan his new name tag for the dais. VI. Adjournment•. Mayor Otthwein . congratulated everyone and adjourned the meeting at 12.08 P.hi. Sandra Fria Recording Secretary r —t —i DG AFcr MINUTES OF THE SPECLU, MELTING HELD BY THE TO\VN COMMISSION OF THE TOWN OF GULF STREAM AT THE- CALL. OF THE MAYOR ON RUDAY, MARCH 28, 2014 AT 4:00 P.M. IN THE COMMISSION CHAMBERS OF THE TO\VIV HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call io Order. Mayor Orthwein en0ed the mecthhg m order at 4:00 P.hl. II. Plea of I gim' ,, The Pledge ofAllegiance w:uc led by Mayor Ordtwcin. 11I. Roll Call: Presentnnd Joan K. Ordtwcht Mayor Participating Thomas hl. Stanley Vice -Mnyor Robert W. Ganger Commissioner Donna S. White Commissioner Scott NV. Morgan Commissioner Also Preocncnnd William H.Thmsher Town Manger Participating Rica L'ruylor Town Clerk John C. Randolph Town Counsel IV. Hiring Additional Counsel: Commissioner Morgan stated Ire believed that die Town needs to engage Special Courucito handle the numerous public records lawsuits tint exisL He continued that with his own experience and special training in litigation, he feels that dais addition will crpeditc resolutions to those cases, and at less expense Commissioner Morgan further stated dint he recommends Robert Sweetapple, no he has considerable experience in court main litigation and public records. Hu also reported dint Mr. Swectnpple, has recently presided over a deposition in the Chambers of the Town of Gulf Stream with regard to pubge record cues, and stated that Town Mnnigcr Tihmshcr ran naest to Mt. SwectappWs handling of that uhatta. lie commented that Mr. Sweempple's fees were 5500 an hour, but that he will reduce that figure to $350 in hoot, for the Town of Gulf Stream. Commissioner Morgan moved and Commissioner Ganger seconded to engage Robert Swc:tapplc to handle the Town of Gulf Stream public record Lawsuits. Mayor Orthwein asked for any comments. Commissioner White inquired if Mr. Swcctipplc uas a lord attorney registered in Florida. Commissioner Morgan stated he was a loral ntromey, registered in Florida, and that the Town would not have the expense of Oying hint in for court nppenmnccs. Viec -Mayor Stanley stared be had no problem with hiring Mr. Swcetapple, Commissioner Ganger applauded the selection of Mr. Swccmppla. Mayor Orthwein suited dint she is ncquainted with him and that he is a good man. J :jam WMinx N,62KWU All voted AYE. V. ADDDI tment to the Ad Floc Committee- Mayor Orthwein reported that Keidi Williams, of Nice= Williams Design, has agreed to serve on the Ad Hoc Commnittce. She stated that he will make a terrific addition to that Committee, as he is very bright and has terrific ideas. Mayor Ortlhwcin commented that he is the Landscape Architect for die Cook dwelopmem; and also serves on the West Pnlm Beach Planning Board. Commissioner Ganger added that Mr. Williams serves on the Boys S Girls Club, and is the type of person dint jumps into his projects. He also stated tut Mr. Williams would be a very valuable addition to the Ad Hoc Committee team. Mayor Orthwein stated that she has nodficd him of the next two ("7) Ad Hoc Committee matting dates Commissioner Ganger moved and Vice -Mnyor Stanley seconded the appointment of Keith Williams, Nievem Williams Design, to to Ad Hoc Committee, AB voted AYE, Vi. ADJOURNMENT: Mayor Otdhivein adjourned the meeting at,110 P.I L Sandm Fein Recording Secretary Exhibit I TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 25, 2014 Chris O'Hare [ chrisoharegulfstream @gmail.com] Re: Public Record Request for upcoming meeting records All documents regarding items to be discussed at the Tmvn Commission Special Meeting scheduled to be held on April 29, 2014. Documents to include all public records including files, memos, notes, drajls, letters, emails, photos, reference materials, code sections, opinions, minutes and audio of previous discussions and any record in any way related to the subject of items to be discussed and/or voted on. The portion ofthe Town's current Comprehensive Land Use Plan or similar record that addresses the Town's policies regarding beach access and beach parking. Dear Mr. O'Hare, Thank you for your public records requests Many of the documents you are requesting are available on the Town of Gulf Stream website, www.gulf- stream.org. Items on the agenda for the Special Commission Meeting of April 29, 2014 will be uploaded to our website at www.eulf-stream.ore by the end of the business day today, April 25, 2014. In addition, recent meeting audio and video is also available on the website by selecting the links next to the meetings under the heading Minutes /Agendas. The Town's Comprehensive Land Use Plan is also available for your review on the website: htto://www2.eulf- stream.ore/WebLink8 /browse.asox under Architectural Review. The Town's Code is also available for your review online at: http : / /www.municode.com /Library /FL /Gulf Stream. As for any additional records you seek, the Town of Gulf Stream notes that you have now made over 550 public records requests since August of 2013. To date the Town has completed /closed 308 of these requests. Town staff has already spent more than 200 hours, without recovery of costs, responding to your requests. Your public record requests continue to accumulate, but you still have not paid a deposit to cover the costs for the Town to respond to your requests. The Town will not proceed with further production of documents responsive to your outstanding requests until you pay the required deposits. This is not the first time the Town has requested a deposit. On January 23, 2014, the Town asked for a deposit related to 146 public record requests. Despite that request, and as a courtesy, during the period between January 23 and February 19, 2014, the Town also responded to 21 more public records requests without receipt of a deposit. On February 20, 2014, the Town sent another letter, emphasizing that no additional requests would be processed until your deposit is paid. Again on March 19, 2014, the Town sent you a letter in response to 197 additional public records requests, which also emphasized that no additional requests would be processed until your deposit is paid. The Town remains prepared to produce public records, as required, upon receipt of proper deposits and payments. These payments represent the special service charge needed for extensive use of information technology resources, clerical assistance, and supervisory assistance under Fla. Stat. § 119.07 (4)(d). Once the Town has received your payments and deposits relating to the letters sent to you on January 23, February 20, and March 19 of 2014, the Town staff will proceed with processing your requests below. Please note that should you elect to withdraw your public records requests, the Town will still be entitled to bill you for any work completed to date in order to respond to said requests. Your request is reproduced below for your convenience Sincerely, Town Clerk Custodian of the Records Your original request, dated April 24, 2014, is reproduced in the space below: From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.com] Sent: Thursday, April 24, 2014 12:14 PM To: fdfosse @gulf- stream.org; Bill Thrasher Subject: Public Record Request for upcoming meeting records PUBLIC RECORDS REQUEST This is a public record request to the Custodian of Records for your agency. Pursuant to Article 1 Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: All documents regarding items to be discussed at the Town Commission Special Meeting scheduled to be held on April 29, 2014. Documents to include all public records including files, memos, notes, drafts, letters, emails, photos, reference materials, code sections, opinions, minutes and audio of previous discussions and any record in any way related to the subject of items to be discussed and/or voted on. The portion of the Town's current Comprehensive Land Use Plan or similar record that addresses the Town's policies regarding beach access and beach parking. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 6119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by &119.07(1)(f) of the Florida Statutes. I wish to receive these records as soon as possible. If some records that are responsive to my request are obtainable sooner than other responsive records, I wish to receive those records as soon as they are available and I wish to receive the other records as soon as they become available. I request that no responsive records be withheld from me while waiting for other responsive records to be found. Please take note of &119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See &119.01(2)(f), Florida Statutes. If you anticipate the production of some of these public records will require a search of sufficient duration as to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream(a)gmail.com