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Home My Public Portal About09-7974 DOJ Grant for the Edward Byrne Memorial Justice Assistance Grant Sponsored by: City Manager RESOLUTION NO. 0 9-7 9 7 4 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ESTABLISH FOUR (4) SEPARATE BANK ACCOUNTS FOR THE FY 09 DEPARTMENT OF JUSTICE (DOJ) GRANT FUNDS AND SPECIFICALLY THE ESTABLISHMENT OF ACCOUNTS FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT(JAG) PROGRAM; THE COPS HIRING RECOVERY PROGRAM GRANT;THE COPS LAW ENFORCEMENT TECHNOLOGY GRANT AND THE WEED AND SEED COMMUNITIES COMPETITIVE PROGRAM WHEREAS,the City of Opa-locka("City")has been awarded FY 09 grant funds from the United States Department of Justice("DOJ")for the following grant programs: (1)Edward J Byrne Memorial Justice Assistance Grant(JAG);(2)COPS Hiring Recovery Program(HRP)Grant;(3)the COPS Law Enforcement Technology Grant;and(4)the Weed and Seed Communities Competitive Program; and WHEREAS, the City Commission of the City of Opa-locka ("City Commission") has adopted resolutions authorizing the acceptance of the aforementioned grant funds; and WHEREAS, DOJ requires that separate bank accounts be established for the grant funds; and WHEREAS, in order to satisfy the DOJ requirements for receipt of grants funds, the City Manager is requesting authorization from the City Commission to establish four(4) separate bank accounts for grant funds for the grants described herein. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Resolution No. 0 9-7 9 7 4 Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to establish separate bank accounts for the receipt of grant funds from the following Department of Justice(DOJ)grant programs:(1)Edward J Byrne Memorial Justice Assistance Grant (JAG); (2) COPS Hiring Recovery Program (HRP) Grant; (3) the COPS Law Enforcement Technology Grant; and (4) the Weed and Seed Communities Competitive Program. Section 3. The City Manager is further authorized to take all necessary and expedient action to effectuate the intent of this Resolution. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 2 4 day of NOVEMBER , 2009. JOSEPH I . LEY MA OR • test: Approved as to form and legal sufficiency: it Deborah S. by Burnadette Noriseeks City Clerk City Attorney Moved by: JOHNSON Seconded by: HOLMES Commission Vote: 4-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: NOT PRESENT Vice-Mayor Taylor: YES Mayor Kelley: YES 00. Lock a APAL:g 6cc Q gawk& °0u Memorandum TO: Mayor Joseph Kelley Vice-Mayor Myra L. Taylor Commissioner Dorothy Johnson Commissioner Ti i by Holmes Commissioner se Tydus FROM: Bryan K. Finnie •r m City Manager DATE: Novem• ;,2009 RE: Ad' orization to Establish Bank Accounts for Department of Justice Grants Request: STAFF IS REQUESTING THAT THE CITY COMMISSION OF OPA- LOCKA AUTHORIZE THE CITY MANAGER TO ESTABLISH BANK ACCOUNTS FOR THE FY 09 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM: LOCAL SOLICITATION; THE COPS HIRING RECOVERY PROGRAM; THE COPS LAW ENFORCEMENT TECHNOLOGY GRANT; AND THE WEED AND SEED COMMUNITIES COMPETITIVE PROGRAM. Description: The Department of Justice require that a trust fund account, a regular bank account will satisfy the requirement,be established. Financial Impact: None Implementation Timeline: Immediately Legislative History: None Recommendation(s): Staff recommends approval. Analysis: This recommendation is based on the requirement stated in the contract and instructed by funding agency staff. Attachments: Memo dated November 10,2009 Item in the Contract stating the requirement PREPARED BY: Charmaine Parchment " THE GREAT CITY " Ian` •(� C[J ( gsdoirida OgpS�E Memorandum To: Mayor Joseph L. Kelly Vice Mayor Myra Taylor Commissioner Timothy Holmes Commissioner Doro y"Dottie"Johnson Commissioner ' - - ydus From: Bryan e, Interim City Manager Date: ber 0, 2009 �► :•• :ank Accounts The City was awarded four new Grants from the Department of Justice — COPS Hiring Recovery Program, Weed and Seed Communities Competitive Program, Edward Byrne Memorial Justice Assistance Grant Program, and the COPS Law Enforcement Technology Grant. As part of the Grant contract requirement, recipients are required to establish a trust fund account (a regular bank account will satisfy this requirement) for each Grant. Therefore, staff is in the process of establishing a new bank account for each grant. If you have any questions or concerns,please let me know as soon as possible. -- Thank you. r Cc: Dr. Ezekiel Orji,Asst. City Mgr/Finance Director Deborah S. Irby, City Clerk 780 FISHERMAN STREET,4th FLOOR,OPA-LOCKA,FLORIDA 33054 • (305)953-2868 AN EQUAL OPPORTUNITY EMPLOYER AND DOS NOT DISCRIMINATE ON THE BASIS OF HANDICAP . . , Department of Justice (Mice of Justice Programs AWARD CONTINUATION Bureau oIJustice Assistance SHEET PAGE 3 OF 5 Grant PROJECI-NUM R 2009-DJ-BX-I 317 AWARD DATE 09:I 0/2009 SPECIAL CONDITIONS 6. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,tease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; • d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an • incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http://www.ojp.usdoigoviBJA/resourceMepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its • suhgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. • 7. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not he cost effective or would impair the functionality of an existing or proposed IT system. 8. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(MEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.goviimplementationguide.php. 9. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau ofIustice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Financial Status Report(SF-269), MP FORM 4000e2(REV.4411) woommmigio. -vo --swww., -••-•