The URL can be used to link to this page

Home My Public Portal About10-7997 OSSI Computer Dispatch System Sponsored by: City Manager RESOLUTION NO. 10-7 9 9 7 A RESOLUTION OF THE CTf Y COMMISSION OF THE CITY OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SUNGARD PUBLIC SECTOR INC. FOR AN OSSI COMPUTER AIDED DISPATCH SYSTEM IN THE AMOUNT OF NINETY FOUR THOUSAND SIX HUNDRED FORTY EIGHT DOLLARS ($94,648.00) AND FOR ANNUAL MAINTENANCE OF SAID SYSYEM IN THE AMOUNT OF SEVEN THOUSAND TWO HUNDRED FIFTY FOUR DOLLARS ($7,254.00) TO BE PAID BY THE UNITED STATES DEPARTMENT OF JUSTICE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-locka's Police Departments has been awarded a Department of Justice Grant to fund an add-on Computer Aided Dispatch (CAD) System from Sungard OSSI; and WHEREAS, the CAD system will automate the call process from the following: the point of call entry, officer dispatch, on route status, report creation and reporting; and WHEREAS, Sungard Public Sector Inc., is a sole source provider of the CAD system; and WHEREAS, the City Commission of the City of Opa-locka, Florida, authorizes the City Manager to enter into an agreement with Sungard Public Sector Inc. for an OSSI Computer Aided Dispatch System in the amount of Ninety Four Thousand Six Hundred Forty Eight Dollars ($94,648.00) and for annual maintenance in the amount of Seven Thousand Two Hundred Fifty Four Dollars ($7,254.00), to be paid by the United States Department of Justice in the form of a grant. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Resolution No. 1 0—7 9 9 7 Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager enter into an agreement with Sungard Public Sector Inc. for an OSSI Computer Aided Dispatch System in the amount of Ninety Four Thousand Six Hundred Forty Eight Dollars ($94,648.00) and in the amount of Seven Thousand Two Hundred Fifty Four Dollars ($7,254.00) for annual maintenance, payable in the form of a grant from the United States Department of Justice and for which the contract/add-on quote is attached hereto as Exhibit "A" hereto. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 1 3 day of JANUARY , 2010. • JO L. KELLEY M YOR Approved as to form and legal sufficiency: t t• I J A601111r. 4 Al .A Deborah S. Irby Jo -ph R'Geller City Clerk Ir -ri /City Attorney Moved by: HOLMES Seconded by: JOHNSON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES .0'"ockq � �o 9 1 /ry 009"ORYZE O Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Mayra L. Taylor Commissioner Timothy Hol •s Commissioner Doroth ,.s son Commissioner Roo- "dus FROM: Bryan K. Finni• . terim City Manager DATE: Novemb...0 II . RE: OSSI COMPUTER AIDED DISPATCH Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENT WITH SUNGARD PUBLIC SECTOR FOR OSSI COMPUTER AIDED DISPATCH SYSTEM FOR NINETY FOUR THOUSAND SIX HUNDRED FORTY EIGHT DOLLARS ($94, 648.00)AND ANNUAL MAINTENANCE OF SEVEN THOUSAND TWO HUNDRED FIFTY FOUR DOLLARS ($7,254.00) PAID BY DEPARTMENT OF JUSTICE GRANT. Description: The Police Department was awarded a Department of Justice grant which funds the addition of a Computer Aided Dispatch (CAD) System from Sungard OSSI. The OSSI CAD module will automate the call process from the point of call entry, officer dispatch, on route status, report creation and reporting. Sungard OSSI is the sole source vendor of the CAD system and the provider of our Records Management System(RMS). Financial Impact: None, 100% Grant Funded, Account Number 36-521646 Implementation Time Line: 90 days Legislative History: None Recommendation(s): Staff recommends approval Attachment(s): 1. Sungard OSSI Quote Prepared by: Bernardo Larralde, Information Technology Director End of Memorandum SunGard Public Sector Inc. 4000 OSSI Ct-High Point,NC-27265 Phone:336.885.0911 -Fax:336.885.5329-Email:christopher.mckissick @sungardps.com Add-On Quote PUBLIC SECTOR Date Quote# Acct Mgr 11/13/09 CALWQ1106 hris McKissick Quote Prepared For: Bernie Larralde Opa-Locka Police Department 2495 Ali-Baba Avenue Opa-Locka,Florida 33054 USA Phone:305-953-2945 Notwithstanding anything to the contrary which may be provided in Section 5,Term,of the Software Maintenance Agreement, Customer may notify SunGard Public Sector of its intent not to renew the Agreement at least Ninety(90) days prior to the then-current Contract Year. SunGard Public Sector acknowledges that upon receipt of an exemption certificate from Customer,SunGard Public Sector will not assess taxes on the invoice. Notwithstanding anything to the contrary as may be provided below,License Fees ($40,300) are due on the execution of the Quote,with payment to be made within thirty(30) days from the date of the invoice. Implementation ($16,000),Training ($14,400) and Professional Services ($2,400) are due as incurred,and will be invoiced monthly. Installation ($5,950) is due upon completion,payment to be made thirty(30) days from the date of the invoice. Project Management ($3,600) is due 50% on the execution of the Quote,payment to be made thirty(30) days from the date of the invoice,with the 50%balance due upon completion,payment to be made thirty(30) days from the date of the invoice. Extended Annual Qty Part Number ` Product Description ; Unit Price Price i Maintenance OSSI Computer Aided Dispatch 1 CAD-T1 BASE COMPUTER AIDED DISPATCH SYSTEM TIER-1 $27,300.00 $27,300.00 $4,914.00 Computer Aided Dispatch Includes: Single-Jurisdictional CAD for Police,Fire,and/or EMS Call Taking and Dispatching Functions Tabular Geo-File Subsystem(without maps) Business and Sites Subsystem Unit Recommendation Subsystem Premise/Alert and Hotspots Subsystems Two(2)Call Taker/Dispatcher Console Licenses ., G 'W ° Extended Annual Qty ; Part Number Product Description Unit Price a , i Price ,i Maintenance 1 CAD-MAP FIRST CAD MAP DISPLAY AND MAP MAINTENANCE $3,500.00 $3,500.00 $630.00 SOFTWARE LICENSE First OASIS Map Display and Map Maintenance Software License for a CAD Workstation Includes: Pin Mapping of Calls for Service Data Map Editing and Maintenance software(training not included) Map Display for One Workstation This does not include any GIS data,related attribute data,ortho photography or digitizing services. Should the Customer elect to maintain their maps with OASIS,they should use this license exclusively as a map editor and not as a CAD display license. Therefore,another CAD Map Display license would be required for the first CAD workstation. 1 CAD-MAPD ADDITIONAL CAD MAP DISPLAY LICENSE $1,000.00 $1,000.00 $180.00 An additional license,in addition to the number of map console licenses in the base CAD system,is required for each additional call taker and dispatch console/workstation to display maps with SunGard OSSI's CAD system. Each license represents one workstation,not concurrent user. 5 CAD-MRM CAD RESOURCE MONITOR DISPLAY LICENSE WITH MAPS $1,000.00 $5,000.00 $900.00 CAD Resource Monitor(CRM)with maps is a limited read only version of CAD that allows the Customer to view CAD activity and various calls for service reports. CRM requires that the workstation be connected to minimally a 100 MB LAN. The quantity of one(1)means one workstation software license. To have this product with mapping functionality,base CAD maps must be operational with SunGard OSSI's CAD System. 1 MAP-CONVERTER MAP CONVERTER SOFTWARE $3,500.00 $3,500.00 $630.00 This software converts ESRI based map data to a format useable by SunGard OSSI's product line. SubTotal: $40,300.00 1 CAD-PROJ-MGNT CAD PROJECT MANAGEMENT $3,600.00 $3,600.00 $0.00 CAD project management includes professional services from SunGard OSSI for project coordination and project management. The project management fee also includes coordinating with the Customer's project manager all SunGard OSSI related deliveries such as application software,implementation services,and scheduling of SunGard OSSI's resources with the Customer. 1 CAD-INST BASE CAD SOFTWARE INSTALLATION $5,950.00 $5,950.00 $0.00 The CAD installation includes the installation of SunGard OSSI's standard CAD application software on the Customer's server(s). This price includes the configuration of up to three(3) CAD workstations on the Customer's LAN for SunGard OSSI's application software. SunGard OSSI prefers the CAD server(s)to be shipped to SunGard OSSI's office in High Point,NC to provide these services. Unless otherwise stated within the quote,the Customer will install and configure the operating system software(Windows 2000 or higher),install all 3rd party software(i.e. Veritas Open File Manager,PC Anywhere and FoxPro)on the respective file servers and workstations using SunGard OSSI's setup configuration. Customer is responsible for installation and configuration of the Local Area Network. SunGard OSSI can provide an optional quote to provide the above listed services. 11/13/2009 08:03:06 SUNGARD'PUBLIC SECTOR CALWQ1106 Page2of4 OSSI Part Number x. Qty Product Description � Unit Price Extended Annual Price Maintenance 1 CAD-IMPL BASE CAD SOFTWARE IMPLEMENTATION $16,000.00 $16,000.00 $0.00 The CAD Implementation includes Quality Assurance,Audits,and Go Live Assistance. Four(4)days of QA services to assist with the CAD implementation. Four(4)days to review Customer's data at SunGard OSSI's office during the project. Reviews occur at 10%,50%and 90%of completion of the Customer building their CAD support files. Two(2)SunGard professionals(1 QA and 1 Technical Services)to be on-site for up to two (2)days when the base CAD System goes live as determined by the project plan. 2 CAD-PROF-ADD ADDITIONAL PROFESSIONAL SERVICES $1,200.00 $2,400.00 $0.00 Services provided by SunGard OSSI product or training specialists. Services may include but are not limited to add-on module training,refresher training,system analysis,or consulting 1 CAD-MNT-TRN CAD MAINTENANCE TRAINING $4,800.00 $4,800.00 $0.00 Training for key personnel and system administrators(4-6 people max.)responsible for system configuration(including setting codes to reflect agency business practices)and maintenance. Class duration=4 days. SunGard recommends scheduling this training at company headquarters in High Point,NC. If Customer requests on-site training,the Customer is responsible for setting up a suitable training environment following guidelines provided by SunGard. 2 CAD-USR-TRN CAD USER TRAINING $4,800.00 $9,600.00 $0.00 Training for end-users(10 people max.)on base CAD. Topics include navigation, call-processing,dispatching,searching,and reporting. Class duration=4 days. 1 CAD-LE LIVING EXPENSES FOR CAD IMPLEMENTATION SERVICES $5,999.00 $5,999.00 $0.00 Estimated Travel and Living expenses. Living expenses are budgeted for one travel day per trip and each day on site. The listed travel and living expense costs are a budget quote based on an estimate of the number of trips and the total number of days of on-site professional services that SunGard Public Sector provides.The Customer will be billed only for the actual cost of travel and living expenses per the terms of the contract. Changes or modifications to the project would be appropriately reflected in the travel and living. CAD-TE TRAVEL EXPENSES FOR CAD SERVICES $5,999.00 $5,999.00 $0.00 Estimated Travel and Living expenses. Living expenses are budgeted for one travel day per trip and each day on site. The listed travel and living expense costs are a budget quote based on an estimate of the number of trips and the total number of days of on-site professional services that SunGard Public Sector provides.The Customer will be billed only for the actual cost of travel and living expenses per the terms of the contract. Changes or modifications to the project would be appropriately reflected in the travel and living. SubTotal: $54,348.00 11/13/2009 08:03:06 SUNGARD'PUBLIC SECTOR CALWQ1106 Page 3 of 4 OSSI 1 Extended Annual Qty ' Part Number Product Description 4 Unit Price ; Price Maintenance This quote is valid until 12/29/09 " Total: - $94,648.00 $7,254.00 This Quote constitutes an Amendment to the Software License&Services Agreement and the Maintenance Agreement(together,the"Contract and Agreement") by and between the parties hereto.The product and pricing information detailed above comprises the"Exhibit 1"schedule attached to this Amendment. Except as otherwise provided herein,all terms and conditions of the Contract and Agreement shall remain in full force and effect. Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software,hardware and system software from the appropriate third party vendor. Any software applications listed above which are solely owned by SunGard Public Sector are"Baseline Component Systems"under the provisions of the Contract and Agreement. Before signing this Quote,please contact your Account manager if you are not certain which software applications are owned by SunGard Public Sector. Any hardware or other third party products and services listed above,including third party software,are"Pay Agency Products"under the provisions of the Contract and Agreement. For training and on-site project management sessions which are cancelled at the request of Customer within fourteen(14)days of the scheduled start date, Customer is responsible for entire price of the training or on-site project management plus incurred expenses. Payment Terms are as Follows: License,Conversion,Project Planning,Project Management,Hardware and Third Party Software Fees are due upon execution of this Quote. Training, Professional Services and Travel/Living expenses are due as incurred monthly. Installation is due upon completion.Additional services,if requested,will be invoiced at then-current rates. Any shipping charges shown are estimated only-actual shipping charges will be due upon delivery. Hardware and Third Party Software Implementation is due 50%on execution of this Quote,and 50%due upon invoice,upon completion. SunGard Public Sector Application Annual Support-the initial term of Maintenance and support Improvements is included in License Fees and begins upon execution of this Quote and extends for a twelve(12)month period.Subsequent terms of support will be for twelve(12)month periods,commencing at the end of the initial support period. Support fees shown for the second term of support shall be due prior to the start of that term. Fees for subsequent terms of support will be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees-payment terms shall be as provided by the Third Party to Customer with the exception that any fees listed above for the initial term of support are due upon execution of this Quote. Accepted: Signature Date Printed Name 11/13/2009 08:03:06 SUNGARD'PUBLIC SECTOR CALWQ1106 Page 4 of 4 OSSI