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Home My Public Portal About10-7998 OSSI Accident Module Sponsored by: City Manager RESOLUTION NO. 10 - 7 9 9 8 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SUNGARD PUBLIC SECTOR INC. FOR AN OSSI ACCIDENT MODULE IN THE AMOUNT OF TWENTY THOUSAND EIGHT HUNDRED SEVENTY FIVE DOLLAS ($20,875.00) AND FOR ANNUAL MAINTENANCE IN THE AMOUNT OF THREE THOUSAND DOLLARS ($3,000.00) TO BE PAID BY THE UNITED STATES DEPARTMENT OF JUSTICE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Opa-locka's Police Department has been awarded a Department of Justice Grant to fund the addition of an accident module for the existing OSSI Records Management System (RMS); and WHEREAS, the accident module will allow officers to create a complete electronic accident report which will be stored in the central OSSI RMS; and WHEREAS, Sungard Public Sector Inc., is a sole source provider of the accident module and is the current provider of the RMS to the City; and WHEREAS, the City Commission of the City of Opa-locka, Florida, desires to authorize the City Manager to enter into an agreement with Sungard Public Sector Inc. for an OSSI Accident Module in the amount of Twenty Thousand Eight Hundred and Seventy-five Dollars ($20,875.00), and for annual maintenance in the amount of Three Thousand Dollars ($3,000.00), to be paid by the United States Department of Justice in the form of a grant. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Resolution No. 1 0—7 9 9 8 Section 2. The City Commission of the City of Opa-locka, Florida, hereby authorizes the City Manager to enter into an agreement with Sungard Public Sector Inc. for an OSSI Accident Module in the amount of Twenty Thousand Eight Hundred and Seventy-five Dollars ($20,875.00), and for annual maintenance in the amount of Three Thousand Dollars ($3,000.00), to be paid by the United States Department of Justice in the form of a grant, and for which the contract/add-on quote is attached as Exhibit "A" hereto. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 13 day of JANUARY , 2010. JOSEP KELLEY A IR Attest: Approved as to fo, and legal sufficiency: IA faih Ft / 1 ebo ah S. J• 1p fS'Geller City Clerk i-rim 1'ity Attorney Moved by: HOLMES Seconded by: JOHNSON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES OQp-Lock v O < a P � O • ORATE Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Mayra L. Taylor Commissioner Timoth, Holmes Commissioner Do y Johnson Commissioner '4e Tydus FROM: Bryan K.Finni• terim City Manager DATE: November ./ 119 RE: OSSI • ' IDENT MODULE Request: AP' ' OVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENT WITH SUNGARD PUBLIC SECTOR FOR OSSI ACCIDENT MODULE FOR TWENTY THOUSAND EIGHT HUNDRED SEVENTY FIVE DOLLARS ($20,875.00)AND ANNUAL MAINTENANCE OF THREE THOUSAND DOLLARS ($3,000.00) PAID BY DEPARTMENT OF JUSTICE GRANT. Description: The Police Department was awarded a Department of Justice grant which funds the addition of an Accident Module for our existing OSSI Records Management System (RMS). The accident module will allow officer to create a complete electronic accident report which is all stored in the central OSSI RMS. Sungard OSSI is the sole source vendor of the Accident module and the provider of our Records Management System (RMS). Financial Impact: None, 100% Grant Funded, Account #36-521646 Implementation Time Line: 90 days Legislative History: None Recommendation(s): Staff recommends approval Attachment(s): 1. Sungard OSSI Quote Prepared by: Bernardo Larralde, Information Technology Director End of Memorandum SunGard Public Sector Inc. 4000 OSSI Ct-High Point,NC-27265 Phone:336.885.0911 -Fax:336.885.5329-Email:christopher.mckissick @sungardps.com SUNGARD' Add On Quote Date Quote# Acct Mgr PUBLIC SECTOR 11,13,09 CALWQ1108 Chris McKissick :.ee.GiWkin =:@5 _ . # 4`... .w".aa' -:rSY+c'_'_."`�€?.">° ._,«..� .rS�IIi 3'<tiRM.'MACISSF°'91`24��'_. .. ., ,..... Quote Prepared For: Opa-Locka Bernie Larralde Opa-Locka Police Department 2495 Ali-Baba Avenue Opa-Locka,Florida 33054 Notwithstanding anything to the contrary which may be provided in Section 5,Term,of the Software Maintenance Agreement, Customer may notify SunGard Public Sector of its intent not to renew the Agreement at least Ninety(90) days prior to the then-current Contract Year. SunGard Public Sector acknowledges that upon receipt of an exemption certificate from Customer,SunGard Public Sector will not assess taxes on the invoice. Notwithstanding anything to the contrary as may be provided below,License Fees ($14,875) are due on the execution of the Quote,with payment to be made within thirty(30) days from the date of the invoice.Training($3,000) is due as incurred,and will be invoiced monthly.Project Management ($1,700) is due 50%on the execution of the Quote,payment to be made thirty(30) days from the date of the invoice,with the 50% balance due upon completion,payment to be made thirty (30) days from the date of the invoice. 5 :2 �:: 1. Extended a Annual Part Number Product Description '" Unit Price Qty p tion d Price Maintenance OSSI Accident Module Add-On 1 RIM-ACCIDENT-25 BASIC ACCIDENT MODULE-25 WORKSTATION $4,000.00 $4,000.00 $640.00 The Accident Module provides the ability to capture basic crash related data elements and crash diagrams from accidents and replicate the information to the state specific form for printing. 15 MCT-MFR-ACC MFR CLIENT-ACCIDENT REPORTING $500.00 $7,500.00 $1,200.00 Allows officers using SunGard OSSI's Mobile product to prepare traffic crash reports in the field. Accident diagram capability may be added by purchasing Sungard OSSI's crash wizard and Microsoft Visio. 1 RMS-WIZ-BASE ACCIDENT WIZARD BASE SERVER LICENSE $5,000.00 $5,000.00 $800.00 This provides the Accident Drawing Wizard Server License. This module is required to provide the ability to use the wizard on any workstation,mobile or on the LAN. 15 RMS-WIZ-CLIENT ACCIDENT WIZARD WORKSTATION LICENSE $150.00 $2,250.00 $360.00 This provides the accident drawing wizard per workstation license. Visio 2000 standard edition or higher is required on each workstation or laptop. SubTotal: $18,750.00 Professional Services Part Number Product Description nua_ nit Price Extended Annual Qty Price Maintenance 1 MCT-PROD-MGNT PROJECT MANAGEMENT SERVICES $1,800.00 $1,800.00 $0.00 Includes professional services from SunGard OSSI for management oversight and coordination with the Customer's project management,SunGard OSSI's internal resources and any third party vendors. Includes coordinating with the Customer's Project Manager all SunGard OSSI related deliveries such as application software,implementation services,and scheduling of SunGard OSSI's resources with the Customer. 1 MCT-ADD-TRN MCT&MFR ADD ON MODULE USER TRAINING $1,200.00 $1,200.00 $0.00 Training for MCT and MFR Add-on Modules to include: MFR Accident Reporting&Accident Wizard 1 MCT-TE TRAVEL EXPENSES FOR MCT IMPLEMENTATION $1,500.00 $1,500.00 $0.00 SERVICES Estimated Travel and Living expenses. Living expenses are budgeted for one travel day per trip and each day on site. The listed travel and living expense costs are a budget quote based on an estimate of the number of trips and the total number of days of on-site professional services that SunGard Public Sector provides.The Customer will be billed only for the actual cost of travel and living expenses per the terms of the contract. Changes or modifications to the project would be appropriately reflected in the travel and living. 1 MCT-LE LIVING EXPENSES FOR MCT IMPLEMENTATION SERVICES $1,500.00 $1,500.00 $0.00 Estimated Travel and Living expenses. Living expenses are budgeted for one travel day per trip and each day on site. The listed travel and living expense costs are a budget quote based on an estimate of the number of trips and the total number of days of on-site professional services that SunGard Public Sector provides.The Customer will be billed only for the actual cost of travel and living expenses per the terms of the contract. Changes or modifications to the project would be appropriately reflected in the travel and living. SubTotal: $6,000.00 1 DISCOUNT DISCOUNT -$3,875.00 -$3,875.00 $0.00 This quote is valid until 12/29/09 Total: $20,875.00 $3,000.00 11/13/2009 08:02:27 SUNC7IARD"PUBLIC SECTOR CALWQ1108 Page 2 of 3 OSSI This Quote constitutes an Amendment to the Software License&Services Agreement and the Maintenance Agreement(together,the"Contract and Agreement") by and between the parties hereto.The product and pricing information detailed above comprises the"Exhibit 1"schedule attached to this Amendment. Except as otherwise provided herein,all terms and conditions of the Contract and Agreement shall remain in full force and effect. Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software,hardware and system software from the appropriate third party vendor. Any software applications listed above which are solely owned by SunGard Public Sector are"Baseline Component Systems"under the provisions of the Contract and Agreement. Before signing this Quote,please contact your Account manager if you are not certain which software applications are owned by SunGard Public Sector. Any hardware or other third party products and services listed above,including third party software,are"Pay Agency Products"under the provisions of the Contract and Agreement. For training and on-site project management sessions which are cancelled at the request of Customer within fourteen(14)days of the scheduled start date, Customer is responsible for entire price of the training or on-site project management plus incurred expenses. Payment Terms are as Follows: License,Conversion,Project Planning,Project Management,Hardware and Third Party Software Fees are due upon execution of this Quote. Training, Professional Services and Travel/Living expenses are due as incurred monthly. Installation is due upon completion.Additional services,if requested,will be invoiced at then-current rates. Any shipping charges shown are estimated only-actual shipping charges will be due upon delivery. Hardware and Third Party Software Implementation is due 50%on execution of this Quote,and 50%due upon invoice,upon completion. SunGard Public Sector Application Annual Support-the initial term of Maintenance and support Improvements is included in License Fees and begins upon execution of this Quote and extends for a twelve(12)month period.Subsequent terms of support will be for twelve(12)month periods,commencing at the end of the initial support period. Support fees shown for the second term of support shall be due prior to the start of that term. Fees for subsequent terms of support will be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees-payment terms shall be as provided by the Third Party to Customer with the exception that any fees listed above for the initial term of support are due upon execution of this Quote. Accepted: Opa-Locka Signature Date Printed Name 11/13/2009 08:02:27 SUNGARD"PUBLIC SECTOR CALWQ1108 Page 3 of 3 OSSI