HomeMy Public PortalAbout10-8004 Design of Sherbondy Park Sponsored by: City Manager
Resolution No. T O-8004
APPROVAL OF A RESOLUTION TO RATIFY THE
CITY MANAGER'S EXPENDITURE OF NINETY
EIGHT THOUSANDS DOLLARS ($98,000) FOR
PROFESSIONAL SERVICES TO COMPLETE THE
DESIGN OF SHERBONDY PARK AND FURTHER
AUTHORIZING THE MANAGER TO EXECUTE AN
AGREEMENT FOR PROFESSIONAL ENGINEERING
AND CONSTRUCTION SERVICES WITH GENERAL
DESIGN PROFESSIONAL INC (GDP) IN AN AMOUNT
NOT TO EXCEED ONE HUNDRED TWENTY
THOUSANDS THOUSAND ($120,000.00) FOR PHASE
ONE OF THE SHERBONDY PARK COMMUNITY
CENTER/POOL, PAYABLE FROM ACCOUNT NO. 44-
541803; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Sherbondy Park Project is a comprehensive program for this
main City park, to include a multi-purpose community building, a community pool,
upgraded sport fields, a children's playground, picnic shelter, landscaping among other
amenities; and
WHEREAS, the first phase of this project will be master planning the site and the
construction of the community center building, which will provide meeting spaces for
various programs, including art and crafts classes, public and cultural celebrations, a
gymnasium, restrooms and support facility for the pool, athletic activities and the park in
general; and
WHEREAS, the building will also be designed as a shelter for residents as may be
needed in times of natural emergencies; and
WHEREAS, the City Manager authorized an agreement for professional
engineering & construction services with General Design Professional Inc., (GDP), as a
sole source for the completion of the unfinished project at Sherbondy Park; and
WHEREAS, the professional agreement covered the services of a consultant team
to take over and complete the design documents from a previous consultant no longer
available, and after investigation, it was determined that only this design team was
willing to undertake completion and redesign from the previous consultant, at a cost of
$98,000.00, per the attached proposal; and;
Resolution No. 10-8004
WHEREAS additional services from the same sole source are now required to
complete the project, including assistance with permitting, bidding award, and
supervision of all construction activities associated with the first phase, at a cost of
$120,000.00, per the attached proposal:
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City commission ratifies the decision of the City Manager to
expend ninety eight thousand dollars ($98,000) for professional services with General
Design Professional services to complete the design of Sherbondy Park, and further
authorizes the City Manager to enter into and execute an agreement with General Design
Professional , in substantially the form attached hereto, for professional design services
and construction management for phase one of the Sherbondy Park community
center/pool project, in an amount not to exceed one hundred twenty thousand dollars
($120,000.00).
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 13 day of JANUARY2010_.
YR
Attest •: Approved as to form and legal sufficiency:
0, (a, 141/1 , I
EB IRA- _. 'BY JO'.4TH b. GELLER, ESQ.
CI CLERK 1�� ERI CITY ATTORNEY.
JANUARY 13, 2010
DATE
Resolution No. 1 0-8 0 0 4
Moved by: HOLMES
Seconded by: JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
ai
Memorandum
To: Mayor Joseph L. Kelley
Vice Mayor Myra L. Taylor
Commissioner Timothy Holmes
Commissioner Dorothy Johnson
Commissioner Rose Tydus
,/..
From: Bryan K. Fi terim City Manager
7
Date: Janus' 110
Re: SHERBONDY PARK COMMUNITY CENTER PROJECT- PHASE I
Request: APPROVAL OF A RESOLUTION TO RATIFY THE CITY MANAGER'S
EXPENSE OF NINETY EIGHT THOUSANDS DOLLARS ($98,000) FOR
PROFESSIONAL SERVICES TO COMPLETE THE DESIGN OF
SHERBONDY PARK AND FURTHER AUTHORIZING THE MANAGER
TO EXECUTE AN AGREEMENT FOR PROFESSIONAL ENGINEERING &
CONSTRUCTION SERVICES WITH GENERAL DESIGN PROFESSIONAL
INC (GDP) IN AN AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY
THOUSANDS THOUSAND ($120,000.00) FOR PHASE ONE OF THE
SHERBONDY PARK COMMUNITY CENTER/POOL PAYABLE FROM
ACCOUNT NO. 44-541803
Description: The Sherbondy Park Project is a comprehensive improvement plan for this
main City Park to include a new multi-purpose community building, a training pool, upgraded
sport fields, a track course, playground, shelters, walkways and landscaping amongst other
amenities. Phase One of this project: the community center will provide meeting spaces for
various programs, art and crafts classes, public and cultural celebrations, restrooms and
support facility for athletic activities, the future pool, and the park in general. The building
will also be designed as a shelter for residents as may be needed in times of natural
emergencies. This agreement will ratify professional services provided by General Design
Professionals Inc. (GDP) to assume the responsibility of the project due unforeseen legal
challenges facing the original consultant. To date,the design of phase one has been completed
and bids were solicited under IFB 09-1106 by GDP. This agreement will also enable the City
to obtain additional professional services to supervise the construction work of the project all
the way to the ribbon cutting ceremony.
Sherbondy Park Phase I
Page Two
January 6, 2010
Financial Impact:
The original expense of $ 98,000 was not anticipated since the legal challenges of the former
consultant were unforeseen. The cost to redesign new plans was investigated and estimated to
be around $350,000. In addition, reusing the plans has saved considerable amount of time and
prevented the funds allocated by Miami Dade County Office of Community and Economic
Development from being potentially lost. In fact, the City has receive additional CDBG
funding totaling approximately $ 250,000 for FY 2010. Last, the new fee of $95,000 for
proposed design and construction services to begin in January 2010 until the end of the
project is partially funded due a remaining balance from the original budget approved by
resolution 07-7188. In brief, the project is fully funded and the cost of this agreement will
have no adverse effect on the City's Capital Projects budget for FY 09-10
Legislative History: Resolutions08-7257
Analysis: This project original schedule was delayed due to Circumstances beyond the City's
control. This new agreement enables the project to move forthwith in order to begin these
major improvements to Sherbondy Park which would provide Opa-locka with a modern
facility and first rate amenities for the residents and visitors to enjoy. This agreement also
helps to comply with deadlines set forth for Community Block Grants (CDBG) funded
projects.
Attachments:
1. Fee Proposal from General Design Professional dated 5/26/09
2. Fee Proposal from General Design Professional dated 12/29/09
END OF MEMORANDUM
GENERAL DESIGN PROFESSIONALS, INC.
Engineers Scientists
�..
Architects, Enginee 8�
December 29, 2009
City of Opa-locka
777 Sharazad Blvd.
Opa-Locka, Florida 33054
Attn: Mr. Brian Finnie, City Manager
Re: PROPOSAL for post design and construction management services for Sherbondy
Village Community Center Project.
Dear Mr. Finnie:
General Design Professionals Inc. (GDP) is pleased to submit to you, our proposal for
post design and construction management services for Sherbondy Village Community
Center Project.
Project Description:
1.0 INTRODUCTION
The city of Opa-Locka located in the northern region of Miami-Dade County covers an
area of 4.5 square miles and a current population of more than 16,000 residents.
The City houses a combination of industrial and residential properties as well as an airport
and a lesser number of commercial use buildings. In recent years there have been
proposals for new developments, housing, industrial and commercial earmarked for in
and around the Opa-Locka area. As is to be expected the demands on all city services,
including sewage management and the overall improvements of infrastructure will
increase and have already increased substantially over the last few years. In order to best
serve these new developments and the existing ones it is imperative that the city improve
on its existing services.
2.0 Scope of Work:
TECHNICAL SERVICES DURING DESIGN AND BID PHASES:
1. GDP will assist the City with the bidding of the project. Initiate, organize
and proctor pre-bid conferences. Attend bid openings and evaluate bids.
Analyze bids and recommend the successful bidders. Submit bids to
Agencies for approval and final acceptance. Recommend final award of
contracts.
2. The Budgetary requirements for this item will be $5,000.00 and may be re-
assessed on as needed basis.
28 SW 23rd 12gauf,Suite 5,96tiami, Florida 33129 305-914-7645
PAWA Architects & Engineers, Inc.
3.0 TECHNICAL SERVICES DURING CONSTRUCTION PHASE II:
1. GDP will assist the City with the execution of the Contract Documents and
the issuance of Notice to Proceed (NTP). Organize and Officiate pre-
construction meetings and weekly/monthly construction meetings. Review
and approve shop drawings. Analyze, recommend acceptance or rejection
of change orders requests. Prepare change orders and work orders for
contractor(s). Approve or reject payment applications for contractors.
2. GDP will provide Resident Engineers and Inspectors. Prepare daily
inspections log. Prepare minutes for construction meetings.
3. The budgetary requirements for this item will be $75,000.00 and may be re-
assessed on as needed basis.
4.0 Additional Services:
1. GDP will attend Public hearings, Meetings arising as a result of non project
issues and complete design and inspection services for owner authorized
changes or changes due to"Acts of God" or unforeseen conditions.
2. The budgetary requirements for this item will be $40,000.00 and may be re-
assessed on as needed basis.
Thank you for your consideration of this proposal and we look forward to your acceptance
and subsequent good working relations.
Sincerely,
lxLl.
Glen Engelhardt, PE
CITY OF OPA-LOCKA
APPROVED:
By: Date:
Brian Finnie
City Manager
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GENIAL DESIGN PROFESSIONS, INC.
; Architects, Engineers & Scientists
May 26, 2009
City of Opa-locka
777 Sharazad Blvd.
Opa-Locka, Florida 33054
Attn: Bryan Finnie, City Manager
Re: WORK ORDER for COMPLETING SHERBONDY VILLAGE PROJECT.
Dear Mr. Finns:
General Design Professionals, Inc. (GDP) is pleased to submit to you, our proposal for services for
COMPLETING SHERBONDY VILLAGE PROJECT.
Project Description:
1.0 INTRODUCTION
The city of Opa-Locka located in the northern region of Miami-Dade County covers an area of 4.5
square miles and a current population of more than 16,000 residents.
The City houses a combination of industrial and residential properties as well as an airport and a
lesser number of commercial use buildings. In recent years there have been proposals for new
developments, housing, industrial and commercial earmarked for in and around the Opa-Locka
area. As is to be expected the demands on all city services, including PARKS and RECREATION
FACILITIES will increase and have actually increased over the last few years.
•
Scope of Work and Schedule of Fees:
1.0 TECHNICAL SERVICES:
a. Complete the drawings for the Community Center, by bringing it from 85% to 100%
completion level $20,000.00
b. Redesign the Drawings to bring in the Gymnasium $60,000.00
c. Architectural Review $18,000.00
TOTAL $98,000.00
ADDITIONAL SERVICES:
Budgetary requirements for services above and beyond the basic services, such services
include Public hearings, Meetings arising as a result of non project issues. Payment for City
authorized Conference attendance including transportation costs, meals and lodging.
Design and inspection services for owner authorized changes or changes due to "Acts of
God" or unforeseen conditions.
28 SW 23rd Rpad Ilia* 'Florida 33129 305-914-7645
GDP, Inc.
WORK ORDER for COMPLETING SHERBONDY VILLAGE PROJECT.
Thank you for your consideration of the GDP team and we look forward to your acceptance and
authorization for GDP to proceed with these tasks.
If you have questions, or require additional information, please do not hesitate to contact us.
Sincerely,
Malcol Ga riel
ice President at c,00
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