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10-8015 Grant Application for DJJ
Sponsored by: City Manager Resolution No. 10- 8 01 5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO FILE A GRANT APPLICATION FOR FUNDS IN THE AMOUNT OF ONE HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000.00) WITH THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,FOR THE WEED AND SEED CONTINUATION FUND; FURTHER AUTHORIZING MATCHING FUNDS IN THE AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Opa-locka desires to secure a grant for funds from the U.S. Department of Justice,Office of Justice Programs,for the City of Opa-locka Weed and Seed Program; and WHEREAS, the City Commission desires to authorize the City Manager to file a Grant Application in the amount of One Hundred and Fifty Thousand Dollars($150,000.00) with the U.S. Department of Justice, Office of Justice Programs, for the Weed and Seed Continuation Fund; and WHEREAS, the City of Opa-locka will further match the Weed and Seed Continuation Site Application in the amount of$50,000.00. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA: Section 1. The recitals to the preamble hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to file a Grant Application in the amount of One Hundred and Fifty Thousand Resolution No. 10-8 01 5 Dollars ($150,000.00)with the U.S. Department of Justice, Office of Justice Programs, for the Weed and Seed Continuation Fund, and further authorizes the expenditure of Fifty thousand Dollars ($50.000.00) in matching funds. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 10 day of February 2010. T' L. ELLE`4(\ • MA OR Attest: Approved .s to ft rm a i leg. suf' s ency: I (OrAblit/ ,did I ‘ A I A il / t rah S. Irb, Jo.;ph�► e ler, Esqu'•W City Clerk I( ;ri City Attorney Moved by: JOHNSON Seconded by: TAYLOR Commission Vote: 5-0 Commissioner Tydus: YES Commissioner Holmes: YES Commissioner Johnson: YES Vice-Mayor Taylor: YES Mayor Kelley: YES ,.O. LOC„4... � p ~ O U D V R n Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Myra L. Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson C 'ssioner Rose Tydus FROM: C aranc�on, City Manager DATE: January 29, 2010 RE: A RESOLUTION AUTHORIZING THE CITY MANAGER TO FILE A GRANT APPLICATION FOR FUNDS IN THE AMOUNT OF ONE HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000.00) WITH THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, FOR THE WEED AND SEED CONTINUATION FUND; FURTHER AUTHORIZING MATCHING FUNDS IN THE AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00). Request: RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO FILE A GRANT APPLICATION FOR FUNDS IN THE AMOUNT OF $150,000.00 AND FURTHER AUTHORIZING MATCHING FUNDS FOR THE WEED and SEED CONTINUATION SITE APPLICATION IN THE AMOUNT OF $50,000.00. Description: On October 1, 2009, the City of Opa-locka received its Official Recognition as a Weed and Seed Site from the U.S. Department of Justice, Office of Justice Programs. The Weed and Seed strategy aims to prevent, control, and reduce violent crime, drug abuse, and gang activity in designated high- crime neighborhoods across the country. The continuation application will allow the Opa-locka Weed and Seed site to secure additional funding to maintain a successful program so as to improve coordination in planning and implementation of the program strategy. Financial Impact: The total cost to the City of Opa-locka is $50,000.00 Implementation Time Line: Immediately. Legislative History: Resolution#09-7934 Recommendation(s): Staff recommends that the City Commission approve this resolution. Analysis: The Weed and Seed funding is an investment in this community and will help the Opa-locka Weed and Seed site maintain and expand its goals and objectives. The program has encouraged collaboration between the Police Department, Opa-locka residents, and other community stakeholders. ATTACHMENT(S): 1. Resolution#09-7934; 2. Copy of FY 2010 Weed and Seed Program Guide 3. Copy of the U.S. Department of Justice Declaration Certificate PREPARED BY: Charmaine Parchment r C — ; o SW c, N en :ii 4. N , 6d QUI V ' el , - e',/ Eifill y a _.1-<:-`' x v ® tO O iti 0 = = '4%74 0 44 = ''') o U � `'., •,-, E cli ,,, ...) (i) e .CI © „...mb,s. E , 0..0 p..4 ,t... , tit 4, cfs -4 Q., ® too 0.' a� U ct cm).�0.4 x o a NIP , lowe g::::1= U CA U lims4 E ..., (u• a U tQj °le ct '1", ct = Clil Ct Cr o glo eio* =CLI w 0 ct C 0 m= :z A U \'‘,,,,,,,,, = $z, c. cJ C •P=4 Pt: N U .1-.1 i O g `w` 0 E 1 E Q.4 Q VI Cer) ,...z 0 m ,d�Q ,jll o Oft. Sponsored by: City Manager ft,4 RESOLUTION NO. 0 9—7 9 14 02°' A RESOLUTION OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE AWARD OF GRANT FUNDS FROM THE DEPARTMENT OF JUSTICE FY 2009 WEED AND SEED COMMUNITIES COMPETITIVE PROGRAM GRANT IN THE AMOUNT OF ONE HUNDRED THOUSAND DOLLARS ($100,000.00) WHEREAS, the City of Opa-locka ("City") is committed to finding external sources of funding from county, state and federal grants; and WHEREAS, the City applied for grant funds from the Department of Justice (DOJ) FY 2009 Weed and Seed Communities Competitive Program; and WHEREAS, on September 10, 2009, the City received notification that it had been awarded grant funds from the FY 2009 Weed and Seed Communities Competitive Program in the amount of One Hundred Thousand Dollars ($100,000.00); and WHEREAS, the City Manager is requesting authorization to accept the awarded grant funds from the FY 2009 Weed and Seed Communities Competitive Program. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to accept the award of grant funds from the Department of Justice FY 2009 Weed and Seed Communities Competitive Program in the amount of One Hundred Thousand Dollars ($100,000.00). Section 3. This resolution shall take effect immediately upon adoption. Resolution No. 0 9—7 9 3 4 PASSED AND ADOPTED this 2 3 day of SEPTEMBER' 2009. Hi . KELLEY M: YOR Attest: Approved as to form and legal sufficiency: .t V Deborah S. Irby Burnadette N irr%-Weeks City Clerk City Attorney wy Moved by: JOHNSON Seconded by: TAYLOR Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES 4 't�tsq� t. o� • a '. 61/47 (1, i `.1 -t giorigb Memorandum TO: Mayor Joseph Kelley Vice-Mayor Myra L. Taylor Commissioner Dorothy Johnson Commissioner Timothy Holmes Commissioner Rose Tydus FROM: Bryan •K. Finnie,Inte; City Manager DATE: September 14E A9 RE: Acceptance and Authorization of Department of Justice Grant Award for Weed and Seed Communities Competitive Program Request: STAFF IS REQUESTING THAT THE CITY COMMISSION OF OPA- LOCKA AUTHORIZES THE ACCEPTANCE OF THE DEPARTMENT OF JUSTICE WEED AND SEED COMMUNITIES COMPETITIVE PROGRAM GRANT FOR THE AMOUNT OF ONE HUNDRED THOUSAND DOLLARS ($100,000). Description: The proceeds from the award will be used to increase community policing goals including increasing law enforcement visibility and accessibility; prevention, intervention and treatment goals including decreasing the incidence of juvenile crime; and neighborhood restoration goals including improving the safety and appearance of the city and properties. Financial Impact: Required Match of 25% or$33,333.00 Implementation Timeline: Immediately Legislative History: None Recommendation(s): Staff recommends approval. Analysis: This recommendation is based on the OJP Award Letter. Attachments: Award Letter PREPARED BY: Charmaine Parchment Department of Justice H-� Office of Justice Programs • Office of the Assistant Attorney General Washington,D.C. 20531 September 10,2009 Mr.Bryan Finnie City of Opa-Locka 777 Sharazad Boulevard Opa-locka,FL 33054-3596 Dear Mr.Finnie: On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the CCDO FY 09 Weed and Seed Communities Competitive Program Guide and Application Kit in the amount of$100,000 for City of Opa-Locka. This award will enable you to support activities within your Weed and Seed designated area. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award,please contact: - Program Questions,William A.Ballwweber,Program Manager at(202)305-2975;and - Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at (800)458-0786,or you may contact the CSC at ask.ocfo @usdoj.gov. Congratulations,and we look forward to working with you. Sincerely, Mary Lou Leary Acting Assistant Attorney General Enclosures U.S.Department of Justice Office of Justice Programs Community Capacity Development Office The U.S. Department of Justice, Office of Justice Programs (OJP), Community Capacity Development Office (CCDO) is pleased to announce that it is seeking applications for funding Operation Weed and Seed. This program furthers the Department's mission by promoting an innovative comprehensive, multi-agency approach to combating violent crime, drug use, and gang activity in high-crime neighborhoods. CCDO FY 10 Weed and Seed Program Guide and Application Kit: Continuation Sites Eligibility Only approved Weed and Seed Continuation Sites in good standing are eligible to apply for funding. Such sites have a CCDO-approved Weed and Seed strategy and consist of a coalition of community residents, local, county, and State agencies, Federal agencies, the private sector, Faith-Based and other Community-Based organizations. Current Weed and Seed sites should review the "List of Sites Approved to Apply for FY 2010 Continuation Funding" on pages 3—5 to determine if they are eligible to submit an application. Deadline This application must be submitted through OJP's Grants Management System (GMS) at https://grants.oip.usdoi.govl. Registration with GMS is required prior to application submission. (See "How to Apply," page 17) The GMS registration deadline is 4:00 p.m. eastern time on Wednesday, March 10, 2010. All applications are due by 8:00 p.m. eastern time on Wednesday, March 10, 2010. (See "Deadlines: Registration and Applications," page 2) Contact Information For technical assistance with submitting the application, call the GMS Help Desk at 1-888-549- 9901, Option #3 Monday— Friday from 7:00 a.m. to 9:0p p.m. Eastern Standard Time. For assistance with the requirements of this solicitation, contact Erin A. Holbert at 202-616- 1152, Monday— Friday from 8:30 a.m. to 5:00 p.m. Eastern Standard Time or by e-mail at Erin.Holbert @usdoj.gov. CONTENTS Overview of Operation Weed and Seed 2 Deadline: Registration and Application 2 Eligibility 3 List of Sites Approved to Apply for FY 2010 Continuation Funding 3 Program-Specific Information 7 Program Policies 8 Funding Policies 11 Performance Measures 15 How to Apply 17 What an Application Must Include: 18 Standard Form 424 Program Narrative Budget and Budget Narrative Indirect Cost Rate Agreement (if applicable) Plan for Collecting Performance Measure Data Tribal Authorizing Resolution (if applicable) Other Required Attachments _ Selection Criteria: Track I —Sites with Official Recognition (OR) Designation 21 Selection Criteria: Track II —Sites with Weed and Seed Communities (WSC) Designation 24 Review Process 28 Additional Requirements 29 Application Checklist 30 1 CCDO FY 10 Weed and Seed Program Guide and Application Kit: Continuation Sites CDFA #16.595 Overview The mission of the U.S. Department of Justice, Office of Justice Programs, Community Capacity Development Office (CCDO) is to work with local communities to design strategies for deterring crime, promoting economic growth, and enhancing quality of life. Operation Weed and Seed is a community-based initiative that encompasses an innovative and comprehensive multi-agency approach to law enforcement, crime prevention, and community revitalization. The legislation which establishes the program and the overseeing administrative office, the Office of Weed and Seed Strategies in conjunction with the Community Capacity Development Office, is Sec. 1121 of the Violence Against Women and Department of Justice Reauthorization Act of 2005, which amends Part A of title I of the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3712a & b). You may access the legislation (HR 3402) at: http://thomas.loc.gov/. Operation Weed and Seed is foremost a strategy—rather than simply a grant program—that aims to prevent, control, and reduce violent crime, drug abuse, and gang activity in designated high-crime neighborhoods across the country. Weed and Seed sites range in size from several neighborhood blocks to a few square miles in urban settings, and can encompass larger areas in more rural settings and tribal lands. The strategy involves a two-pronged approach: law enforcement agencies and prosecutors cooperate in "weeding out"violent crime and drug abuse; and "seeding" brings human services to the area, encompassing prevention, intervention, treatment, and neighborhood revitalization. A community-oriented policing component bridges the weeding and seeding strategies.*Officers obtain helpful information from area residents for weeding efforts while they aid residents in obtaining information about community revitalization and seeding resources.* Deadline: Registration Applicants must register with GMS prior to applying. The GMS registration deadline is 4:00 p.m. Eastern Standard Time on Wednesday, March 10, 2010. Note: If you are submitting an application on behalf of a new organization or fiscal agency, you must create a NEW ACCOUNT and GMS user ID prior to GMS registration; otherwise the award will be issued to the fiscal agency currently identified in the GMS user profile. The GMS User ID is the unique identifier of the applicant organization/fiscal agency NOT the individual submitting the application. The Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.olp.usdoi.gov/ccdo/funding/appl kit.html contains step- by-step guidance on using the Grants Management System (GMS). Deadline: Application All applications are due by 8:00 p.m. Eastern Standard Time on Wednesday, March 10, 2010. Applications must be submitted via electronic submission through GMS at https://grants.ojp.usdoj.govl. 2 Eligibility Please refer to the solicitation cover page for eligibility under this program and review the list . provided on pages 3—6 to determine if your site is approved to apply for funding under the FY 2010 Weed and Seed Program Guide and Application Kit: Continuation Sites solicitation. Eligible sites are either Officially Recognized (OR) or Designated as a Weed and Seed Community (WSC) by CCDO as a result of the Weed and Seed competitive process. The Weed and Seed competitive process was revamped in FY 2007 with the OR process being replaced by WSC designation. The OR process required the submission of a five year strategy to combat crime in the site. In addition to the submission of a five year strategy to combat crime, WSC sites are required to demonstrate the ability to commence program implementation activities and execute an assessment of early achievements during the "pre-award development phase" of the competitive process. List of Sites Approved to Apply for FY 2010 Continuation Funding TRACK I: The following Continuation Sites received Official Recognition (OR) designation on or before June 1, 2006. Utilize the Track I selection criteria on pages 21 -23. STATE CITY/COUNTY SITE NAME SITE ID ALABAMA Prichard Main Street 581 ALASKA Anchorage Mountain View 558 Fairbanks Ringstad Park Neighborhood 580 ARIZONA Phoenix Canyon Corridor 583 _ ARKANSAS Pine Bluff Central Park Neighborhood 582 _ CALIFORNIA Modesto Southwest/Paradise South 560 Oakland East Oakland-Elmhurst District 561 Sacramento Oak Park 584 CONNECTICUT Hartford _Upper Albany/Clay-Arsenal 563 DELAWARE Wilmington Price's Run Neighborhood 565 DISTRICT OF COLUMBIA Washington Frederick Douglass Memorial 585 Washington Northwest 564 FLORIDA Hallandale Beach Palms of Hallandale Beach 587 Homestead Duplex City 586 St. Augustine West Augustine Community 566 GEORGIA Marietta Franklin Road Area 588 ILLINOIS Rockford _ Rockford 589 INDIANA Gary University Park/Glen Park 567 Indianapolis Martindale-Brightwood 590 KENTUCKY Louisville Newburg 568 LOUISIANA Alexandria Area 4-South Alexandria 591 MARYLAND Baltimore South Baltimore 592 Silver Spring NW Park/Oakview 569 MISSOURI St. Louis , Hamilton Heights/West 570 NEW JERSEY East Orange Memorial Park 596 Millville Center City 572 Trenton Greater Donnelly 597 NEW YORK Buffalo Lower Eastside 598 3 STATE CITY/COUNTY SITE NAME SITE ID Poughkeepsie Northside 573 Rome Rome 599 Troy Waterfront/South Troy 600 NORTH CAROLINA Asheville West Riverside Community 595 Henderson HendersonNance 594 Shelby Northeast 593 Statesville South Statesville 571 OHIO Canton Central Canton 602 Cleveland Mt. Pleasant 603 Youngstown Northside 601 PENNSYLVANIA Philadelphia 26th District 574 Pittsburgh , Lawrenceville 604 Upper Darby Upper Darby 605 SOUTH CAROLINA North Charleston North Charleston 606 Rock Hill Urban Rock Hill 575 TENNESSEE Humboldt Central City 576 TEXAS Austin Central East 579 Dallas Ferguson Road Initiative-2 Points 577 Dallas Pleasant Grove 578 WISCONSIN Milwaukee Historic Clarke Square 607 The following unfunded site received Official Recognition (OR)designation on or before June 1, 2006. The applicants must follow the Track I selection criteria on pages 21 —23. STATE CITY/COUNTY SITE NAME SITE ID ARIZONA Winslow Southwest Navajo Nation 559 TRACK II: The following Continuation Sites received Weed and Seed Community (WSC) designation on or after October 1, 2007. Utilize the Track II selection criteria on pages 24—27. STATE CITY OR COUNTY SITE NAME SITE ID ALABAMA Mobile Crighton/Toulminville Area 646 ARIZONA Phoenix Maryvale Community 608 CALIFORNIA Fresno Central Fresno 647 Lancaster Central Lancaster 662 Long Beach Police Beats 4 Long Beach & 5 609 Pomona Pomona North 663 Tulare County Cutler-Orosi 610 West Vallejo/Sonoma Vallejo Boulevard Corridor 648 Enhanced Hollow CONNECTICUT Bridgeport Neighborhood 611 DISTRICT OF COLUMBIA Washington Far Northeast Corridor 612 FLORIDA Coral Gables South Miami 664 Eastside, Springfield, & Jacksonville Urban Core 665 4 STATE CITY OR COUNTY SITE NAME SITE ID Opa-Locka Opa-Locka 666 Tampa East Tampa II 667 West Palm Beach Gramercy Village 613 GEORGIA Atlanta English Avenue 614 Brunswick Brunswick 615 ILLINOIS Aurora West Aurora Community 616 Chicago Englewood Community 617 Chicago _ Garfield Park Community 618 Decatur Decatur Near North Side 620 Rockford Kishwaukee Corridor 619 Summit Summit 669 INDIANA Anderson Central Anderson 622 CAFE' (Community Alliance Indianapolis of the Far Eastside) 649 Indianapolis _Eagledale-Lafayette Square 621 Lafayette Downtown Lafayette 623 _ Muncie Muncie 650 South Bend Northwest 651 IOWA Davenport Davenport _ 668 KENTUCKY Louisville • Shawnee Neighborhood 652 Keweenaw Bay Indian MICHIGAN Baraga Community 624 Detroit Southwest Detroit 626 _ Flint Flint-Downtown District 653 Hamtramck Community Hamtramck Initiative 625 Saginaw Saginaw East-Side 654 MISSOURI Independence Englewood 627 Penrose-O'Fallon-Mark St. Louis Twain 670 MONTANA Great Falls Lower North/Black Eagle 628 NEBRASKA Omaha Northeast Omaha 632 NEW YORK Brooklyn Cypress Hills 671 Village of Spring Valley Village of Spring Valley 672 NORTH CAROLINA Lumberton North/West Lumberton 629 _ Twin City East-West Winston-Salem Partnership _ 630 New River-Davis Street Jacksonville _ Corridor 631 OHIO Canton Northeast Canton 655 _ Dayton Dayton Northwest 633 Sandusky City of Sandusky 673 _ Warren Warren 674 OKLAHOMA Muskogee Muskogee Together 656 OREGON Molalla Greater Molalla/Mulino 634 Clatskanie Clatskanie/Westport 635 Woodburn Woodburn 636 PENNSYLVANIA Pittsburgh West End 637 5 STATE CITY OR COUNTY SITE NAME SITE ID York Safer York 657 SOUTH CAROLINA Spartanburg Northside Community 638 TENNESSEE Chattanooga East Chattanooga 639 Johnson City Central City Community 640 TEXAS Arlington East Side of Arlington 675 El Paso Chamizal Neighborhood 658 Forth Worth Northside Fort Worth 676 Houston Near Northwest Houston 659 Houston - West Houston 641 San Antonio - Lincoln Heights/West End 642 Corpus Christi Corpus Christi South East 643 WASHINGTON Lakewood Northeastern Neighborhoods 660 Fairfield Neighborhood WEST VIRGINIA Huntington Strategy Area 661 WYOMING Casper Central Casper 645 6 Program-Specific Information The Role of the U.S. Attorney: A Weed and Seed site must have the continued support, commitment, and leadership of the U.S. Attorney. The U.S. Attorney plays a central role in organizing the Steering Committee and bringing together communities with other Weed and Seed participants. The U.S. Attorney's Office provides leadership in joint law enforcement operation planning and implementation, and ongoing involvement in the Steering Committee and other activities. The U.S. Attorney's role includes, but is not limited to, the following: 1) convening/co-chairing the Steering Committee and overseeing the law enforcement strategy; 2) serving in a voting capacity on the Steering Committee;:3) submitting a letter of recommendation to the CCDO director certifying that a proposed Weed and Seed site area suffers from consistently high levels of crime or otherwise is appropriate for such designation; 4) for existing Weed and Seed sites, submitting a letter of commitment with the funding application certifying that the site suffers from consistently high levels of violent crime, the site is progressing in implementing its approved Weed and Seed strategy, and that the U.S. Attorney's Office is actively involved in the site's ongoing implementation of its Weed and Seed strategy; 5) approving requests to use the U.S. Attorneys' Fund for Weed and Seed activities; and 6) approving a site coordinator/director candidate before he/she is hired. Site Support and Training: Weed and Seed Continuation Sites are offered funding to maintain successful programs so that they can improve coordination in planning and implementing their own Weed and Seed strategy and serve as examples for other sites, including those developing their strategies. However, sites are required to develop a sustainability strategy which involves the use of other existing local, state, tribal, and/or Federal resources to maintain successful programs after the life of the grant.C ites are encouraged to provide training for other sites in a mutually acceptable manner—through regional networking; by hosting visits by members of new and developing sites seeking training; providing personnel who provide training at regional and/or national Weed and Seed training conferences; or by hosting training conferences to which other sites will be invited. Also, each site is encouraged to provide training in the Weed and Seed strategy to other neigh orhoods in its local area, upon request, to help those other neighborhoods to replicate the Weed and Seed strategy.) Achieving Efficiency and Sustainment through Coordination with Other Resources: Coordination of resources is an essential part of using funds efficiently and in a manner that will sustain the project for the long term after start-up funding from CCDO expires. Weed and Seed sites are encouraged to coordinate with other Department of Justice programs that may be underway in your locality from the outset, and include that coordination in their Weed and Seed 'strategic plan. The strategic plan should also encompass related community development y �� •efforts, and Federal funding sources (e.g., Department of Justice funds, Department of Housing �� and Urban Development funds, Department of Health and Human Services funds, Department ckof Education funds); as well as state, local, tribal, and private resources. In addition, U.S. Attorneys' offices can assist communities through "Weed and Seed" Federal real property transfers. Coordination among Federal agencies can be facilitated through the Federal Executive Boards (web site: www.feb.gov/). Further information on Federal agencies and their programs that may be of interest to Weed and Seed sites can be accessed at www.whitehouse.gov/government/fbci/grants-catalog-index.html and in The Guide to Federal Resources for Weed and Seed Communities, available on the OJP web site at www.ojp.usdoj.gov/ccdo/pub/welcome.html. Further, sites are encouraged to explore other Federal resources supportive of their strategic plans through www.qrants.gov. Through this web site, organizations can electronically find and apply for competitive grant opportunities from 7 all Federal grant-making agencies, and they also may register to receive e-mail notifications of new grant postings. Program Policies • DEA Involvement. All Weed and Seed Steering Committees must include the active involvement of the Drug Enforcement Administration's (DEA) special agent in charge, or designee, for the jurisdiction encompassing the designated community, as well as other Federal law enforcement agencies operating in the vicinity. The DEA special agent in charge, or designee, must serve on the Steering Committee in a voting capacity. • Expanded U.S. Attorney Role. The U.S. Attorney, or designee, must serve as a voting member of the Weed and Seed Steering Committee. • Additional Requirements Specific to Measuring Sustainability. In order for CCDO to assess Weed and Seed sites' leveraging and sustainability efforts during their 5-year strategy implementation, Weed and Seed funding applicants are required to identify other funding sources. "Other funding" is defined as coordinated and leveraged public or private funds coming into the jurisdiction--not limited to the Weed and Seed fiscal agent--that are directed, in whole or in part, towards the Weed and Seed designated area(s). By the end of c' S P- s the 5-year funding eligibility period, leveraged funding must equal or exceed $875,000. The ,other funding sources and amounts need to be clearly listed and discussed in the Sustainability section of the program narrative. / / r • U.S. Attorneys are requested to coordinate Project Safe Neighborhoods (PSN) and Weed and Seed efforts to the fullest extent possible. For example, the crime analysis done for PSN should inform the law enforcement strategy for Weed and Seed sites; and the coordination and community outreach structures for Weed and Seed should be used as a platform to advance PSN. • CCDO requires that each site have an overall Weed and Seed Coordinator(for those Officially Recognized) or Director(for WSCs). It is strongly recommended that this be a full- time position, to be funded through reallocation of existing site resources and/or CCDO grant funds. For sustainability purposes, it will be necessary that prior to the conclusion of the five-year designation period, this position be supported via resources other than the Weed and Seed grant. • A background check is required for all Weed and Seed site coordinators/directors. In addition, the U.S. Attorney must give approval of a candidate for the position before he/she may be hired. LA list of final candidates for the coordinator/director position must be delivered to the U.S. Attorney 15 days before the hiring decision is made. • All sites are required to have Internet capability to be able to apply for grant funds through OJP, facilitate communication with CCDO, and support other site activities, and may use their grant funds for this purpose. Sites that do not have an Internet account established can contact the GMS Hotline at (888) 549-9901 for assistance in creating an account. • Applicants are encouraged to invest Weed and Seed funds in the improvement of their crime analysis and resource mapping capacity. 8 As a condition of award, Weed and Seed sites must comply with the following after acceptance of the FY 2010 award by the grantee: 0 Steering Committee Policies and Procedures. The site must establish Steering Committee policies and procedures, then submit them to CCDO within 90 days of adoption. Any changes to these policies and procedures must also be submitted once adopted. For guidance, see the sample Steering Committee Policies and Procedures in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoi.qov/ccdo/fundinq/appl kit.html. 0 Mini-grants (Sub-grants) Procedures. Sites intending to award mini-grants (sub- grants) must ensure that those mini-grant awards will be made for criminal justice purposes. Mini-grants made for anything other than criminal justice purposes will be deemed unallowable expenses. "Criminal justice" is defined as "activities pertaining to crime prevention, control, or reduction, or the enforcement of the criminal law, including, but not limited to, police efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles, activities of courts having criminal jurisdiction, and related agencies (including but not limited to prosecutorial and defender services, juvenile delinquency agencies and pretrial service or release agencies), activities of corrections, probation, or parole authorities and related agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating to the prevention, control, or reduction of narcotic addiction and juvenile delinquency." Prior to the announcement of Request for Proposals, the grantee is required to obtain approval from CCDO of the site's mini-grant process. The grantee must provide CCDO with documentation of the mini-grant procedures for award and management. The procedures must include a clear description of the award process, the areas (not necessarily the recipients) included, and the specific activities that the awards will fund. Primary recipients must comply with the requirements of the OJP Financial Guide. Sub- recipients must comply with State laws and procedures (if applicable), OMB Circulars, and Government-wide common rules specific to the organization type. Further guidance and examples of acceptable mini-grant programs can be found in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoi.gov/ccdo/funding/appl kit.html. • Safe Havens. A Safe Haven is a multi-service center where a variety of youth and adult services are coordinated in one or more highly visible, accessible facilities that are secure against crime and illegal drug activity. Since Safe Havens are a key element of the Weed and Seed strategy, all sites are required to have at least one Safe Haven. Sites must locate the Safe Haven(s)within the designated Weed and Seed area, or request and justify an exception as part of the grant application. For additional guidance on Safe Havens, see the Weed and Seed Implementation Manual, which can be downloaded from www.ojp.usdoj.00v/ccdotpub/welcome.html. • Background Screening Requirement for Staff Working with Children (including Site Coordinators or Directors). Screening of people working with children is an important element of managing a Safe Haven and other youth-focused activities and is required by a special condition of the Weed and Seed grant. Sites must develop written protocols to screen all staff that work with children, including the site coordinator or director. 9 Guidance on developing and implementing background screening protocols can be found in the Weed and Seed memorandum dated November 5, 2002. Additional guidance also can be found in the Weed and Seed memorandum dated December 30, 2003, "Guidelines for the evaluation of information obtained in state and national criminal background checks on employees and volunteers who work with or have responsibilities over children, the elderly, and individuals with disabilities at Weed and Seed Sites," located in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.ojp.usdoj.gov/ccdo/funding/appl kit.html. Also reference "Guidelines for the Screening of Persons Working with Children, the Elderly, and Individuals with Disabilities in Need of Support," published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP) in April 1988, NCJ 167248. Accessing Technical Assistance (TA) and Training. Technical assistance and training are designed to equip Weed and Seed sites with the tools to enhance the work they are doing on their strategies and to strengthen their communities. Weed and Seed sites can submit a written TA request asking CCDO to pay for on-site technical assistance or training. Additionally, to assist CCDO in planning appropriate TA and training services, all Continuation applicants must complete the Technical Assistance Assessment form provided in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.ojp.usdoj.gov/ccdo/funding/appl kit.html. Further information about Weed and Seed technical assistance and training can be accessed at www.ojp.usdoj.qov/ccdo/training/welcome.html. Sites also should take advantage of training supported by other Federal grants; e.g., the training provided by the Regional Community Policing Institutes supported by the DOJ COPS Office (access the "Training" link under"News & Events" at the COPS web site: www.cops.usdoi.gov/). • National Evaluation. Sites must agree to cooperate with any local or national evaluation under the auspices of DOJ during the course of the grant period. • Local Evaluation. Sites are expected to perform a local evaluation. All sites are encouraged to develop an arrangement with an academic or analytic partner to analyze their crime problems and evaluate the site's strategy and programs. At a minimum, each site must have in place a plan to measure the success of its strategy and programs. Technical assistance can be requested by sites under the site-driven technical assistance system to help plan for these local evaluations. In addition, sites may call upon their state's Statistical Analysis Center(SAC)for assistance. The Justice Research and Statistics Association (202-842-9330) can help connect sites with their SAC. Sites are encouraged to review Evaluating a Weed and Seed Strategy(NCJ 191723), a step-by-step approach to a comprehensive local Weed and Seed evaluation. The publication is available in PDF and text formats on the CCDO website at www.oip.usdoi.gov/ccdo/pub/welcome.html. Guidance on local evaluation also can be obtained from the OJP Bureau of Justice Assistance's Center for Program Evaluation: vvww.oip.usdoi.gov/BJA/evaluation/. 10 • Funding Policies Amount and Length of Awards: Funding under this solicitation is subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Therefore, the "bell curve"funding projection will not be followed in the FY 10 Continuation solicitation. All eligible Weed and Seed sites may apply for up to $150,000 in Weed and Seed funding. All Weed and Seed awards will last for a minimum of 12 months but no more than 18 months. A Weed and Seed site may not receive grants for a period of more than 5 separate fiscal years or in an aggregate amount of more than $1,000,000. Funding Criteria: Sites will be eligible to apply during the FY 2010 funding cycle only if all of the following criteria are met: • The site received Weed and Seed designation after May_31, 2005, or the site is otherwise approved under the Impact of New Weed and Seed Funding Policy memorandum, dated May 17, 2005). • The site is in good financial standing with a low unobligated balance of funds. • The site is in good programmatic standing. Match Requirement: A grant made under this program may not cover more than 75 percent of the total costs of the project being funded. The applicant must identify the source of the 25 percent non-federal portion of the budget and how match funds will be used Applicants may satisfy this match requirement with either cash or in-kind services. The formula for calculating match is: m f/n cter Award amount =Adjusted Project Costs X Recipient's share = required matchfem u(re c(, Federal Share 4-D c d-- c h,r),,c Example: 75/25% match requirement For federal award amount of$150,000, match would be calculated as follows: $150,000 = $200,000 X 25% _ $50,000 match 75% Matching funds are restricted to the same uses of funds as allowed for Federal funds. Cash and/or in-kind match must be documented in the same manner as grant-funded activities. The cost of activities counted as match must be directly related to the project goals and objectives, and should be included as part of any evaluation or assessment. The budget details and budget narrative must identify the source of the 25 percent non-Federal portion of the budget, and provide details about how the matching funds will be used. (See the sample budget in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoi.00v/ccdo/funding/apps kit.html.) The OJP Financial Guide provides additional information on the types and sources of match funds. Note: Indian tribes may use Federal funds as matching funds. 11 Limit on Funding per Jurisdiction: CCDO has a limit on funding equal to 3 Federal Weed and Seed-funded sites per city or county within a given fiscal year. If a city includes counties, the limit applies to the city; if a city has a population of over 5 million, the limit is 4 Federal Weed and Seed-funded sites. Other sites within the jurisdiction may have Official Recognition status. Travel and Training Funds: Each Weed and Seed site can budget up to a maximum of $7,500 (including non-Federal matching funds)for CCDO-sponsored conferences, training expenses, and local mileage. A site must obtain prior approval from their program manager prior to any use of travel funds outside of CCDO-sponsored travel related expenses. Weeding/Seeding Split: At least 50 percent of Weed and Seed funds must be directed toward Weed-related activities (law enforcement and community policing) including innovative and creative community-oriented approaches to problem-solving, partnerships, and deployment strategies and at least 40 percent of Weed and Seed funds must be directed towards Seed- related approaches involving Prevention, Intervention, and Treatment, and Neighborhood Restoration. Limit on Overtime Payments: The applicant must not allocate more than half of the total weeding portion to law enforcement overtime (including fringe and non-Federal match). In addition, Weed and Seed program policy limits maximum reimbursement for overtime to law enforcement officers employed by state and local agencies at a rate equivalent to $13,878 (25 percent of a GS-10, Step 1) per officer, per year. This limit on reimbursement does not affect the actual pay rate set by the parent agency for its state/local officers: the parent agency should still pay officers at its own rate, whether or not the Federal reimbursement covers the full amount. Funding Restrictions on Base Pay Support for Law Enforcement: CCDO does not generally allow use of its funding for law enforcement base pay. However, on a case-by- case basis CCDO will consider allowing Weed and Seed funding to be used for sworn law enforcement patrol officer base pay when the following minimum criteria are demonstrated by applicants: 1) Use of federal funds does not supplant existing state, local or tribal law enforcement funding; and, 2) Number of sworn full-time law enforcement officers per 1,000 inhabitants is below national norms for population served. NOTE: CCDO requires that applicants determine the average number of officers per 1,000 inhabitants using the Department of Justice, Federal Bureau of Investigation, Full-time Law Enforcement Officers by Geographic Region and Division by Population Number and Rate per 1,000 Inhabitants, 2008 Report. http://www.fbi.gov/ucr/cius2008/data/table 71.html. In the justification, applicants also must specify their specific geographic region (e.g., Northeast/New England; West/Pacific; South/South Atlantic; etc.) as reported each year to the Uniform Crime Report (UCR) Program. Applicants meeting the above must in addition provide a justification to explain why they are below nationally established norms (See Law Enforcement Base Pay Justification guidelines in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.ojp.usdoi,gov/ccdo/funding/appl kit.html). 12 Equipment Purchases: Equipment purchases identified in the budget must be justified by explaining why the purchase is necessary for the implementation of the Weed and Seed strategy. Specifically: 1) identify the applicable goal and/or objective served by the equipment, 2) what purpose does the equipment serve (describe the impact the purchase will have on achieving the desired outcome of the goal or objective [OR] describe the task conducted with the equipment in fulfilling the goal and/or objective), and 3) explain the gap in service or lack of resources that necessitates the use of grant funds for this purchase. Note: Not more than 10% of the total federal award may be used per equipment item, including component parts (e.g., security camera, monitor, pole mount, installation, service/maintenance contract, etc.) Safe Haven Van Purchase/Lease: Generally, lease of a van is preferable to purchase. Case- by-case review will be given to requests of grant funds for the purchase of a van to be used in conjunction with a safe haven. Unallowable Costs: Items for which grant funds will not be approved include, but are not limited to (new items are in bold): • Safe Haven van maintenance (fuel, oil, tires, and general repairs). • Privately- or department-owned vehicle maintenance (fuel, oil, tires, and general repairs). • Purchase of police patrol cars, community policing vans, or surveillance vehicles. • Firearms (including gun buy-backs), ammunition, or less-than-lethal technology (e.g., Conductive Energy Devices (CED) such as tasers and pepper-spray). • Canines and any canine-related expenses. • Base salaries for police officers, except as described in the funding section of this solicitation. • Standard issue police gear to include uniforms, handcuffs, bullet proof vests, baton, duty belt, etc. • Segway Human Transporters. • Police overtime and camp counselor/coordinator pay for DEFY Program participation, as DEFY is a volunteer initiative. • DEFY Program Phase I and II combined costs in excess of$10,000 in federal funding per fiscal year (not including match). • Construction, renovations, demolitions, repairs of any kind, or any related materials. • Playground equipment. • Mini-grants (sub-grants)that are not for criminal justice. • Entertainment, gifts, giveaways, incentives, or stipends. • Field trips for entertainment purposes and those that are not in direct support of a specific program or project. • Refreshments for various meetings including Steering Committee and snacks for programs cumulatively totaling in excess of$3,000, including non-Federal matching funds. Exemption: The DEFY Program is excluded from this provision due to the fundamental characteristics of the program operations. • Monetary awards or scholarships. • Staff and/or Steering Committee member bus passes. • Staff parking or staff mileage/transportation between home and the workplace. 13 • Salary for an Administrative Assistant, except when assisting a Site Director who manages more than one site. • Promotion/Marketing costs such as shirts, pens, pencils, buttons, flyers, advertisements (including bulletin boards), water bottles, cups, glasses, hats, banners, magnets, wristbands, stress balls, mouse pads, informational items, and supplies that promote the Weed and Seed initiative can not exceed $3,000 (including match). Project specific(Gun Law Enforcement Program, Citizens Police Academy, College Bound Mentorship Program, etc.) promotional costs are also limited to a maximum of$3,000 (including match) on an individual basis. Exemption: General informational items such as newsletters, websites, directories, resource guides, and publications (pamphlets, periodicals, etc.)that do not promote Weed and Seed or a specific program are not subject to the limitation. • Purchase of lawn equipment to include but not limited to dumpsters, lawn mowers, trimmers, hedgers, blowers, tree pruners, sprayers and spreaders. Short-term rentals are approved. Exemption: With the exception of disposable items and rentals, the following community clean-up and garden equipment purchases are approved for one time purchase: rakes, shovels, trash bags, gloves, dumpster rentals, wheel barrow, trowel, garden hoe, hand held cultivator. • National Night Out and other community event expenditures (including match) cumulatively totaling in excess of$4,500). Funds are not approved for entertainment items and associated costs (e.g., disc jockeys/bands, moon bounces, and other games). Revision of Grant Budgets: Once awarded, any proposed revision to a grant award must be accompanied by relevant excerpts from the Steering Committee minutes and the Steering Committee Chairperson's signature before CCDO will approve the proposed revision. 14 Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Additionally, applicants must discuss their methods for collecting data for performance measures in the application. Failure to report can result in the termination of CCDO's funding and the site's designation status. Performance measures for this solicitation are as follows: Objective Catalog ID Performance Data Grantee Measures Provides Enable communities to 0231 Average change in key Number of homicides, reduce violent and drug crime indicators in the robberies, aggravated crime. Weed and Seed sites. assaults, burglaries, weapons offenses, and drug arrests in the Weed and Seed site. 0238 Percent reduction in Number of homicides homicides per site per site. funded under the Weed and Seed Program. 0235 Number of homicides Number of homicides per site. per site. 0239 Percentage of sites Number of sites including a multi- including a multi- jurisdictional task force. jurisdictional task force. 0240 Percentage of sites Number of sites that that have a prosecutor have a prosecutor dedicated to trying dedicated to trying firearms cases. firearms. 0241 Percentage of sites Number of community using 3 or more policing activities community policing (please specify the activities. type: foot/bike patrols, substations, crime watch, and community meetings, etc.) 0233 Number of drug arrests Number of drug arrests per site. per site. Strengthen community 0234 Number of faith-based Number of faith-based partnerships. grantees, sub- 15 capacity to increase the grantees, and quality of life. representatives on the site Steering Committee. Promote long-term 0236 Percent of sites that Types and amounts of community health and have secured other leveraged resources resilience. sources of funding. and in-kind contributions. Promote the Percent of sites that Number of local assessment and conduct a local evaluations conducted effectiveness of evaluation. for reporting, services provided in the monitoring, and site. assessing the local Weed and Seed strategy (identify methods used, provide a copy of the evaluation report, latest progress report, or other relevant information). 0230 Percent of site Number of site monitoring visits monitoring visits conducted against conducted. plan. Number of site monitoring visits planned. Because the success of local Weed and Seed sites depends on sound strategic planning and decisions, CCDO requires the local WSC sites to identify site specific performance measures that will guide their own strategy development and implementation activities. 16 How to Apply Applications will be submitted through OJP's Grant Management System (GMS). GMS is a web- - based, data-driven computer application that provides cradle to grave support for the application, award and management of grants at OJP. Applicants should begin the process immediately to meet the GMS registration deadline, especially if this is the first time they have used the system. Complete instructions on how to register and submit an application in GMS can be found at www.ojp.usdoj.gov/gmscbt/. If you experience technical difficulties at any point during this process, please email the GMSHelpDesk(cusdoi.gov or call 1-888-549-9901 ext. 3, Monday-Friday from 7 a.m. -9:00 p.m. Eastern Standard Time. CCDO highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application to our agency by the application deadline specified. All applicants are required to complete the following: 1. Acquire a DUNS number. A DUNS number is required to submit an application in GMS. The Office of Management and Budget requires that all businesses and nonprofit applicants for Federal funds include a DUNS (Data Universal Numbering System) number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling 1-866-705-5711 or by applying online at http://www.dunandbradstreet.com. Individuals are exempt from this requirement. 2. Acquire Central Contractor Registration (CCR). OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR registration at least once per year to maintain an active status. Information about CCR registration procedures can be accessed at www.ccr.gov. 3. Acquire a GMS username & password. If you are a new user, please create a GMS profile by selecting the first time user link under the sign-in box of the GMS home page. For more information on how to register in GMS, go to www.oip.usdoi.gov/gmscbt/. Note: If you are submitting an application on behalf of a new organization or fiscal agency(grantee), you must create a NEW ACCOUNT and GMS user ID prior to GMS registration. The GMS User ID is the unique GMS identifier of the applicant organization/fiscal agency(grantee) NOT the individual submitting the application. 4. Search for the funding opportunity on GMS. After you log-in to GMS or complete your GMS profile for your username and password, go to the Funding Opportunities link on the left hand side of the page. Please select CCDO and the CCDO FY 10 Weed and Seed Program Guide and Application Kit: Continuation Sites. 17 5. Select the Apply On-line button associated with the solicitation title. The search results from step 4, will display the solicitation title along with the Registration and Application Deadlines for this funding opportunity. Please select the Apply Online button in the Action Column to create an application in the system. 6. Submit an application addressing all of the requirements outlined in this solicitation by following the directions in GMS. Important: You are urged to submit your application at least 72 hours prior to the due date of the application to allow time to receive the validation message and to correct any problems that may have caused a rejection notification. Note: OJP's Grants Management System (GMS) doss not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dli," ".ini," ".log," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If you experience unforeseen GMS technical issues beyond your control, you should contact the GMS Help Desk at 1-888-549-9901 ext. 3 for assistance. Be sure to obtain a "ticket number." You must contact CCDO within 24 hours of application deadline if your technical difficulties persist and you are not able to submit an application. At that time, CCDO staff will require you to email the complete grant application, your DUNS number, and provide a GMS Help Desk tracking number(s). After CCDO reviews all of the information submitted as well as validates the technical issues reported by the applicant to the GMS Help Desk, CCDO will contact the applicant to either approve or deny the request. To ensure equitable application of guidelines, the following conditions are not valid reasons to permit late submissions: (1)failure to begin the registration process in sufficient time; (2)failure to follow GMS instructions outlined in appendix 1 entitled "Using the Grants Management System (GMS)" at http://www.ojp.usdoj.gov/ccdo/funding/appl kit.html or the step-by-step guide at the GMS website http://www.ojp.gov/gmscbt/on how to register and apply; (3)failure to follow all of the instructions in the CCDO solicitation; and (4)technical issues experienced with the applicant's computer or information technology(IT) environment. Notifications regarding known technical problems with GMS are posted on the OJP funding web page, www.ojp.gov/funding/solicitations.htm. What an Application Must Include CCDO strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Site Summary," "USA Letter," "Site Directory,"etc.). Standard Form 424: Completion of the Overview information in GMS provides the information that electronically populates the SF-424, Application for Federal Assistance. Applicants must ensure that all data fields are filled. The Federal cognizant audit agency and fiscal year of the applicant organization should be listed in block 11 of the form. Applicants must ensure that the information for the authorizing official and alternate contact are filled out correctly. The authorizing official is the individual authorized to accept grant funds on behalf of your agency. If the individual applying online is not the authorizing official, that individual must list the authorizing official's name and contact information where appropriate. 18 When selecting "type of applicant," if the applicant is a for-profit entity, please select "For-Profit Organization" or"Small Business" (as applicable). For-profit applicants also may select additional applicable categories (e.g., "Private Institution of Higher Education"). If you are a private "Institution of Higher Education", please input private institution of higher education in the Type of Applicant 1 data field. Additional information on completing the SF424 is available at httpJ/www07.grants.pov/assets/SF424lnstructions.pdf. Program Narrative: The program narrative describes the proposed Weed and Seed strategy and must respond to the following selection criteria as instructed on the pages that follow: Statement of the Problem, Program Design and Implementation, Capabilities and Competencies, and Impact/Outcomes and Evaluation/Plan for collecting Data for Performance Measures. The Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoi.gov/ccdo/funding/appl kit.html contains examples for each section of the program narrative. Budget and Budget Narrative: Applicants must submit a budget worksheet and budget narrative in one file. Applicants must provide a budget that complies with the funding guidance that begins on page 11 of this solicitation. The budget must be allowable, reasonable, and support the goals, objectives, and activities of the approved Weed and Seed strategy. The budget narrative must provide clear justification for all requested funds delineating a direct correlation to the scope of work. The Budget Detail Worksheet form is available at http://www.oip.usdoi.gov/forms.htm. CCDO highly encourages the use of the OMB- approved Budget Detail Worksheet in preparation of the budget and budget narrative. However, if you create your own, you must include ALL the budget categories listed in the sample. The Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoi.gov/ccdo/funding/appl kit.html contains CCDO-specific instructions and samples to assist applicants in preparing the Weed and Seed budget and budget narrative. Indirect Cost Rate Agreement (If Applicable): Applicants that do not have a federally negotiated indirect cost rate and wish to establish one, can submit a proposal to their "cognizant"federal agency. Generally, the cognizant federal agency is the agency that provides the preponderance of direct federal funding. This can be determined by reviewing an organization's schedule of federal financial assistance. If DOJ is your cognizant federal agency, obtain information needed to submit an indirect cost rate proposal at http://www.oip.usdoi.gov/funding/pdfs/indirect costs.pdf. Applicants should be aware that this can be a lengthy process. Plan for Collecting Performance Measure Data: Describe methods to be used for tracking, monitoring, and reporting progress, and evaluating the strategy. Focus on the results ("outcomes") you intend to achieve and how the achievement of each result will be objectively measured and reported in accordance with the performance measures (see page 15) and GPRA requirements. The Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oio.usdoi.poviccdo/funding/appl kit.html contains instructions to assist applicants in the preparation and submission of the GPRA. Tribal Authorizing Resolution (If Applicable): If an application is being submitted either 1) on behalf of a tribe or tribal organization, or 2) by a third party proposing to provide direct services 19 or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its residents must be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of multiple specific tribes, then the application must include a resolution from all tribes which will be included as a part of the services/assistance provided under the grant. Other Required Attachments: Other attachments are listed below. Any signed document that cannot be uploaded in an electronic format that displays signatures must be faxed to the GMS RightFax line at 202-354-4147. The GMS-assigned application number must be listed on the fax cover sheet and each page of the fax. (1) Technical Assistance Assessment. Complete the form provided in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoi.ciov/ccdo/funding/appl kit.html. (2) Site Summary. Follow the format provided in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.ojp.usdoj.gov/ccdo/funding/appl kit.html. (3) National Directory Update. Complete the form provided in the Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.ojp.usdoi.gov/ccdo/funding/appl kit.html. (4) Signed U.S. Attorney Letter of Commitment certifying that the Weed and Seed site suffers from consistently high levels of violent crime, the site is progressing in implementing its approved Weed and Seed strategy, and that the U.S. Attorney's Office is actively involved in the site's ongoing implementation of its Weed and Seed strategy. In order for an existing site to continue operations, it must have continued support and leadership by the USAO. (5) Completed/Signed Accounting System and Financial Capability Questionnaire, if applicable. This form is required of all new non-profit organization applicants that have no prior grants with any offices/bureaus within the Office of Justice Programs (download form from http://www.oip.usdoj.gov/funding/forms.htm ). (6) Signed Confidential Funds Certification, if applicable. Refer to the sample in Chapter 8 of the OJP Financial Guide at http://www.oip.usdoi.qov/financialquide/part3/part3chap8.htm. 20 TRACK I SELECTION CRITERIA (pages 21 -23) To be completed by Continuation Sites that received Official Recognition (OR) Designation by or before June 1 , 2006. 21 Track I Selection Criteria — Officially Recognized Sites 1. Statement of the Problem Provide a summary describing the drug and violent crime problems currently affecting the designated site and emerging problems or significant changes in the level of a specific problem, such as gang activity, re-entry of ex-offenders into the community, firearms usage, burglaries, motor vehicle thefts, etc. ALL claims must be substantiated with current statistical data. Also briefly describe the current resource needs and service gaps. Reference the site's approved strategy for specifics and update the statistics where applicable. Statistical data should not be more than 2 years old. 2. Project/Program Design and Implementation Scope of Work: This section outlines the scope of work for the next 12 months. Identify what cycle or year this scope of work will encompass (e.g., Year 3 of the 5-year cycle), and based upon the analysis provided in the "Statement of the Problem," provide the following information in a separate chart for each of the four Weed and Seed strategy components: Summary of each component's overall Strategy: Using no more than three (3) sentences, state the overall strategy for the component. Goal(s): State the goal as defined in the site's original Official Recognition Strategy (OR)or revisions thereto. Status: What is the status of this goal? Specify the stage the site is in for achieving/completing this goal. Objective(s): State the objective as defined in the site's original OR or revisions thereto. Status: What is the status of this objective? Specify the stage the site is in for achieving/completing this objective. Activity/Task/Project(s): What specifically will be conducted during Year X (enter the year your site is in relative to the 5-year cycle) to achieve said objective. Identify efforts underway and any new efforts or programs, including both Weed and Seed-funded and non-Weed and Seed-funded efforts, which will respond to the issue. Emphasis should be placed on activities that represent collaborative efforts among various federally and non-federally funded programs, especially any jointly funded programs, whether or not they are funded under the Weed and Seed Program. Implementation Plan: When will this activity/task/project begin, and what is the anticipated completion date of this activity/task/project? Name responsible/implementing party for the activity/task/project. Outcome Measure(s): What standard of measurement will be utilized to assess the progress toward this goal or objective based upon the activity/task/project conducted during this 12-month period? Focus on the results ("outcomes") you intend to achieve and how those results will be measured. Funding Support: Identify the source(s)of funding to support the activities including non-Weed and Seed funds. Also, identify the section in the budget detail that reflects the Weed and Seed funds allocated in support of the activities. 3. Capabilities and Competencies a. Management and Organizational Capability: The discussion must include the 22 following: a) A brief statement defining the role and responsibility of the fiscal agency; b) A brief statement defining the role and responsibility of the Steering Committee; c) A list clearly identifying each member of the Steering Committee, including name, title, organization, phone number, and contribution to furthering the goals and objectives of the Weed and Seed strategy; d) An organizational chart that includes reporting sequence for site coordinator; and e) Description of the process by which a program is chosen to be funded, and how decisions are ratified by the Steering Committee. b. Coordination The Federal Role: Provide a brief narrative describing the activities the U.S. Attorney's Office and other Federal agencies will lead or participate in. Collaborations: List and describe the strategy's current collaborations among agencies, organizations, residents, non-profits, and other stakeholders. The discussion should include whether or not the designated area falls within a Federal, state, or local Empowerment Zone (EZ), Enterprise Community(EC), Renewal Community, Hope VI(HUD), or Brownfields (EPA) area. Additionally, if applicable, please discuss specific coordination with Project Safe Neighborhoods (DOJ), Drug-Free Communities (SAMHSA), and the Second Chance Act(DOJ) funded in your state. The summary should include the name of participating agencies/entities, name of agency representative, activities conducted by the agency that contribute to the achievement of Weed and Seed goals and objectives, funding contribution, and in-kind resources. 4. Impact/Outcomes and Evaluation/Plan for collecting Data for Performance Measures a. Strategy Assessment: Describe methods to be used for tracking, monitoring, and reporting progress, and evaluating the strategy. Focus on the results ("outcomes") you intend to achieve and how the achievement of each result will be objectively measured and reported in accordance with the performance measures and GPRA requirements. The Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoj.gov/ccdo/fundinclappl kit.html contains instructions to assist applicants in the preparation and submission of the GPRA. b. Sustainability: There is no guarantee of continuation funding. Therefore, applicants are required to include a statement describing in detail their capacity to continue the strategy after Weed and Seed funds are no longer available. In addition, Weed and Seed funding applicants are required to identify other funding sources. By the end of the 5-year funding eligibility period, leveraged funding should equal or exceed$875,000. 5. Budget See "Budget and Budget Narrative" section on page 19 for a description of the budget requirements. CCDO highly encourages the use of the OMB-approved Budget Detail Worksheet in preparation of the budget and budget narrative. The Budget Detail Worksheet form is available at http://www.oip.usdoi.gov/forms.htm. 23 TRACK II SELECTION CRITERIA (pages 24-27) To be completed by Continuation Sites with Weed and Seed Community (WSC) designation effective October 1 , 2007, and beyond. 24 Track II Selection Criteria — New Weed and Seed Communities (WSCs) WSCs must provide information, report on activities and describe future plans within the context of approved Weed Effort(s)and Seed Efforts(s) reached in agreement with CCDO. 1. Statement of the Problem Describe the drug and violent crime problems currently affecting the designated site, together with emerging problems or significant changes in the level of a specific problem, such as gang activity, re-entry of ex-offenders into the community, firearms usage, burglaries, motor vehicle thefts, etc. ALL claims must be substantiated with current statistical data. Also briefly describe the current resource needs and service gaps. Reference the site's initial WSC application for specifics and update the statistics where applicable. Statistical data should not be more than 2 years old. 2. Project/Program Design and Implementation Project/Program designs should address the efforts as defined in the strategy. Efforts are the overarching themes within which all plans are to be configured. The elements of a site's strategic efforts should be inter-related and part of an overall strategy that will reduce crime, increase public safety, and improve the neighborhood. The Weeding efforts of a strategy must be about addressing and reducing crime and must complement the Seeding strategy efforts. Weed efforts will contain Law Enforcement and Community Policing strategies. Seed efforts will contain prevention, intervention and treatments and neighborhood restoration strategies. a. Description of Current Efforts: A minimum of two efforts (i.e., one Weed and one Seed) must be fully described and sustainability accounted for at the end of the first two fiscal years of development by the Weed and Seed site. b. Identification of New Effort(s): Identify in general terms a minimum of one Weed and one Seed effort which will begin in Year 3 to build upon current activities. c. Scope of Work: This section outlines the scope of work for the next 12 months. Based upon the analysis provided in the "Statement of the Problem," provide the following information in a separate chart for each Weed and Seed strategy effort: Summary of each component's overall Strategy: Using no more than three sentences, state the overall strategic effort. Goal(s): State the goal as defined in the site's original WSC application or revisions thereto. Status: What is the status of this goal? Specify the stage the site is in for achieving/completing this goal. Objective(s):State the objective as defined in the site's original WSC application or revisions thereto. 25 Status: What is the status of this objective? Specify the stage the site is in for achieving/completing this objective. Task(s)/Project(s): What specifically will be conducted during this year to achieve said objective. Identify efforts underway and any new efforts or programs, including both Weed and Seed-funded and non-Weed and Seed- funded efforts, which will respond to the issue. Emphasis should be placed on activities that represent collaborative efforts among various federally and non- federally funded programs, especially any jointly funded programs, whether or not they are funded under the Weed and Seed Program. Implementation Plan: When did or will this task/project begin, and what is the anticipated completion date of this task/project? Name responsible/implementing party for the task/project. Outcome Measure(s): What standard of measurement will be utilized to assess the progress toward this goal or objective based upon the task/project conducted during this 12-month period? Focus on the results ("outcomes")you intend to achieve and how those results will be objectively measured. Funding Support: Identify the source(s)of funding to support the activities including non-Weed and Seed funds. Also, identify the section in the budget detail that reflects the Weed and Seed funds allocated in support of the activities. d. Transition Plan(s): Applicants should 1) State the number of years each project will be supported with Weed and Seed funds; 2) Identify the percentage of Weed and Seed funds contributed to the sustainment of each project implemented in this area; 3) Identify non-Weed and Seed contributors and the percentage of their contribution to the project; and 4) indicate where various programs are being transferred and institutionalized into existing, redefined or new community or state agencies (e.g., reentry services managed by the community correctional center). 3. Capabilities and Competencies a. Management and Organizational Capability: The discussion must include the following: a)A brief statement defining the role and responsibility of the fiscal agency; b) A brief statement defining the role and responsibility of the Steering Committee; c)A list clearly identifying each member of the Steering Committee, including name, title, organization, phone number, and contribution to furthering the goals and objectives of the Weed and Seed strategy; d)An organizational chart that includes reporting sequence for site coordinator; and e) Description of the process by which a program is chosen to be funded, and how decisions are ratified by the Steering Committee. b. Coordination The Federal Role: Provide a brief narrative describing the activities the U.S. Attorney's Office and other Federal agencies will lead or participate in. Collaborations: List and describe the strategy effort's current collaborations among agencies, organizations, residents, non-profits, and other stakeholders. The discussion should include whether or not the designated area falls within a Federal, state, or local Empowerment Zone (EZ), Enterprise Community(EC), Renewal Community, Hope VI(HUD), or Brownfields (EPA) area. Additionally, if applicable, please discuss specific coordination with Project Safe Neighborhoods (DOJ), Drug-Free Communities (SAMHSA), and the Second Chance Act(DOJ) funded in your state. 26 The summary should include the name of participating agencies/entities, name of agency representative, activities conducted by the agency that contribute to the achievement of Weed and Seed goals and objectives, funding contribution, and in-kind resources. 4. Impact/Outcomes and Evaluation/Performance Measures Data Collection Plan a. Strategy Assessment: Describe methods to be used for tracking, monitoring, and reporting progress, and evaluating the strategy. Focus on the results ("outcomes") you intend to achieve and how the achievement of each result will be objectively measured and reported in accordance with the performance measures and GPRA requirements. The Training and Supplemental Materials for 2010 Weed and Seed Continuation Funding Applicants at www.oip.usdoj.gov/ccdo/funding/appl kit.html contains instructions to assist applicants in the preparation and submission of the GPRA. b. Sustainability: There is no guarantee of continuation funding. Therefore, applicants are required to include a statement describing in detail their capacity to continue the strategy after Weed and Seed funds are no longer available. In addition, Weed and Seed funding applicants are required to identify other funding sources. By the end of the 5-year funding eligibility period, leveraged funding should equal or exceed$875,000. 5. Budget See "Budget and Budget Narrative" section on page 19 for a description of the budget requirements. CCDO highly encourages the use of the OMB-approved Budget Detail Worksheet in preparation of the budget and budget narrative. The Budget Detail Worksheet form is available at http://www.oip.usdoi.gov/forms.htm. 27 Review Process OJP is committed to ensuring a standardized process for awarding grants. CCDO reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with basic minimum program or legislative requirements as stated in the solicitation (including, but not limited to, timeliness, proper format, and responsiveness to the scope of the solicitation). Additionally, FY 2010 CCDO funding decisions for Continuation sites will be based on availability of appropriated funds, a consideration of the cycle of awards made to the site (a site will receive only one award per fiscal year), the site's unobligated balances of CCDO funds from prior awards, compliance with the requirements and conditions of this solicitation, past performance, past awards, and all OJP reporting requirements (including GPRA reporting every year, even if a Continuation site is not submitting a funding application in a given year). Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG), who may also give consideration to factors including, but not limited to, underserved populations, geographic diversity, strategic priorities, past performance, and available funding when making awards. 28 Additional Requirements Applicants selected for award must agree to comply with additional applicable legal requirements upon acceptance of award. We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at http://www.oip.usdoj.gov/funding/other requirements.htm. • Civil Rights Compliance • Faith-Based and Other Community Organizations • Confidentiality and Human Subjects Protection • Anti-Lobbying Act • Financial and Government Audit Requirements • National Environmental Policy Act (NEPA) (if applicable) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review • Non-Supplanting of State and Local Funds • Criminal Penalty for False Statements • Compliance with the Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Non-Profit Organizations • For-Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of$5,000,000—federal taxes certification requirement (if applicable) 29 Application Checklist CCDO FY 10 Weed and Seed Program Guide and Application Kit: Continuation Sites Before submitting your application, please address the following: Eligibility Only approved Weed and Seed Continuation Sites in good standing are eligible to apply for funding. Such sites have a CCDO-approved Weed and Seed strategy and consist of a coalition of community residents, local, county, and State agencies, Federal agencies, the private sector, Faith-Based and other Community-Based organizations. Current Weed and Seed sites should review the "List of Sites Approved to Apply for FY 2010 Continuation Funding" on pages 3—6 to determine if they are eligible to submit an application. Met the Eligibility Criteria The application contains: Program Narrative, includes: _Statement of the Problem/Program Project/Program Design and Implementation _Capabilities/Competencies _Impact/Outcomes and Evaluation/Plan for Collecting Data for Performance Measures Budget Detail Worksheet Budget Narrative Program Narrative Format: Single spaced, double space between paragraphs, headings, and narrative subsection 12-point standard font 1" standard margins Other Required Components: Standard 424 Form The Federal Request is within Allowable Limit of$150,000 _ 25% Match Signed U.S. Attorney Letter of Commitment Site Summary National Directory Update Technical Assistance Assessment If Applicable: Indirect Cost Rate Agreement Tribal Authorizing Resolution Completed/Signed Accounting System and Financial Capability Questionnaire Signed Confidential Funds Certification 30