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HomeMy Public PortalAbout09-22-20 Virtual Second Budget HearingMINUTES VIRTUAL SECOND BUDGET HEARING KEY BISCAYNE, FLORIDA TUESDAY, SEPTEMBER 22, 2O2O 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 6:02 p.m. Present were Councilmembers Luis Lauredo, Edward London, Allison McCormick (arrived at 6:03 p.m.), Kathleen Petros, Ignacio Segurola, Vice Mayor Brett G. Moss and Mayor Michael W. Davey. Also present were Village Manager Andrea Agha, Village Clerk Jocelyn B. Koch and Village Attomey Chad Friedman. 2. PLEDGE OF ALLEGIANCE: Mayor Davey led the Pledge of Allegiance. 3. BRIEF COMMENTS BY COUNCIL: Councilmember Petros addressed the public on the millage and budget process; discussing zero-based budgeting and community groups, noting 58% of the budget are collective bargaining contracts, and there is almost aTYo drop in expenses this year, I.3o/o drop in property values which the average increase is 6.70/o each year over the last 20 years and notifying the public that the full budget information is available on the website for their review; also Council has been working on the budget since June with the Manager and Department Heads. Councilmember London addressed the Council stating that this budget is not zero-based budgeting. 4. PUBLIC COMMENTS: The following resident addressed the Council: Pat Woodson, 1725 Tigertail Ave., Coconut Grove. 5. MILLAGE RESOLUTION: The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA ADOPTING THE FINAL MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER I, 2O2O THROUGH SEPTEMBER 30, 2O2I PURSUANT TO FLORIDA STATUTE 200.06s (TRIM BILL); AND PROVIDING FOR AN EFFECTIVE DATE. September 22, 2020 Mayor Davey made a motion to approve the resolution. The motion was seconded by Vice Mayor Moss. Vice Mayor Moss made a motion to table the resolution. The motion was seconded by Mayor Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. At this time, the Mayor opened the floor for additional Public Comments. There were no callers present. The Mayor closed the public comments. 6. ORDINANCES: The Clerk read the following ordinance on second reading, by title: AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER I, 2O2O THROUGH SEPTEMBER 30, 2021 PURSUANT TO FLORTDA STATUE 200.065 (TRrM BILL); PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to adopt the budget ordinance on second reading. The motion was seconded by Councilmember McCormick. The Mayor opened the public hearing. There were no callers present. The Mayor closed the public hearing. The Manager addressed the Council giving a presentation on theFY2}2I proposed budget and the changes from the September 8, 2020 First Budget Hearing; the Manager confirmed that the proposed millage rate is 3.195, the same millage rate as in the prior year. Staff was able to renegotiate the property and liability insurance rates for a reduction of approximately $90,000 and looked at travel and per diem due to Covid 19 for an additional reduction of $30,000. The land trust transfer, per ordinance is a Io/o allocation of ad valorem revenues which made a $1,500 difference. Also, KB Composting reduced their request by about $5,500. Community Groups were funded atFY2020 amounts and KB Community Foundation and the KB Chamber of Commerce were moved into the Manager's Budget. The Mayor opened the public hearing. There were no callers present. The Mayor closed the public hearing. There was discussion by Council regarding debt service and true cuts to the budget. The Manager addressed the Council reporting that advisory boards have been reduced by $I22,000,personnel costs related to collective bargaining agreements have increased by $230,000, cost of benefits for personnel have increased by $404,000, staffing outside of collective bargaining agreements has been reduced by $480,000, the debt service has been reduced by $800,000. Repairs were deferred by $230,000 and the spin bike maintenance was reduced by $90,000, revenue sharing in athletics due to Covid 19 had a reduction of $585,000, a reduction of red light camera fees both on the revenue and expense side was by $175,000, less reliance on contracted services 2ofB September 22, 2020 saw a reduction of $260,000, the reduction in property and liability service and also a reduction in the Attomey's fees. There was discussion by Council regarding budget cuts. Fire Chief Eric Lang addressed the Council regarding the need for a part time fire inspector and describing the fire inspector certification as part of the personnel's professional development. It was the consensus of Council that for institutional historical purposes, to list all of the community groups even if they have zero dollar amounts in the final budget. The following residents addressed the Council: Melissa White, 370 Heather Lane with the KB Community Foundation; Frances Reaves, 25I Crandon Boulevard and Mary Tague, 610 North Mashta Drive representing KB Car Week; Don Elisburg,lTT Ocean Lane Drive and Frank Caplan, 370 Palmwood Road representing the KB Historical Society. There was discussion by Council on community groups and their funding and grants and contributions. Councilmember McCormick made a motion to put the community groups back in the budget at FY2020 numbers and anything that is not spent goes into an emergency fund. The motion was seconded by Mayor Davey. There was discussion by Council regarding the above motion. Councilmember London made a friendly amendment that the recipients of these various funds would state they are not charities nor grants so that a unanimous vote is not required. The motion died for lack of a second. Councilmember Segurola made an altemative friendly amendment to keep the community groups in the Covid 19 emergency fund and list them group by group with each dollar amount. The motion died for lack of a second. The Mayor opened the public hearing. Melissa White, 370 Heather Lane representing the KB Community Foundation addressed the Council. The Mayor closed the public hearing. The McCormick motion was approved by a 6-l voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember Segurola voting No. Councilmember Petros made a motion that a Councilmember work with the KB Community Foundation to discuss how to categorize and present each one of these community groups and classify them as either grants or charitable contributions and to recommend a process that the Council could vote on to help reduce the confusion and to avoid this discussion from happening again in the budget next year. The motion was seconded by Mayor Davey. 3of8 September 22, 2020 Councilmember Segurola made a motion that the community funds are not to be dispersed until Council has an opportunity to analyze this on a case by case basis which would happen in the very near future. The motion died for lack of a second. The Petros motion was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. It was the consensus of Council that Councilmember Segurola work with the KB Community Foundation regarding the above Petros motion. Councilmember Lauredo addressed the Council the following policy decisions for community groups funding were agreed to last year; the Council work on the basis this is seed money, these groups should, over a period of time, need to develop an exit strategy and some groups have historical weight and should not have to have the first two prior conditions apply, for example: the July 4th Parade. Councilmember McCormick addressed the Council regarding the above matter stating not only is historical weight a factor for funding but also where applicable. Councilmember Lauredo made a motion to approVe that the Community Groups be kept at the FY2020 including the KB Historical Society at $15,000. This motion was seconded by Councilmember Petros and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Mayor Davey requested clarification from the Manager on the funding of the KB Winterfest. The Manager addressed the Council that the funding was reallocated for enhancing electrical visual displays for the holidays. Councilmember London addressed the Manager in regards to the budget and the CBA's, a clause in the firefighter's agreement,#I3.7, which gave the fire fighters the right, onatrialbasis only for FY20I9, to convert sick leave, up to three weeks, to vacation and then clause #15.8 allows fire fighters to sell their vacation back to the Village. This totaled about $280,000 and was only for FY20I9 on a trial basis, but only if it did not have an adverse effect to the Village, a tag along clause for the general employees which could total $500,000. The Manager addressed the Council regarding the above matter The Attomey addressed the Council stating that he would need to speak with Labor Attorney Brett Schneider regarding the above matter. At this time, Councilmember London left the meeting. Councilmember Lauredo made a motion to move the Education Advisory Board to the FY2020 funding level. The motion was seconded by Councilmember McCormick and approved by a 6-0 4of8 September 22, 2020 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Vice Mayor Moss made a motion to remove $2,000 from the Clerk's travel per diem budget and $5,000 from the KB Composting to use for professional services for training. The motion was seconded by Councilmember Lauredo. Councilmember Petros made a friendly amendment to use only $3,000 from KB Composting and $2,000 from travel per diem for a total of $5,000. Vice Mayor Moss accepted the friendly amendment. The motion, as amended, was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember Petros made a motion that KB Composting reduced their ask from $13,805 to $8,230 for a reduction of $5,000 for KB Composting. The motion was seconded by Mayor Davey and approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. At this time, Councilmember London rejoined the meeting Councilmember London addressed the Council on the CBA's modified conversion program clause. Fire Chief Lang addressed the Council regarding the above matter reporting that there is a savings of $50,000 to have this program as best practice. There was discussion by Council and Fire Chief Lang regarding the above matter. The Manager and the Attorney addressed the Council regarding additional analysis can be made and would be ready by the October 27rh,2020 Regular Council Meeting and suggesting a budget amendment can be made at alater date. Councilmember McCormick requested from the Manager that the analysis be sent in advance of the meeting, prior to Agenda deadlines, for Council to have plenty of time to review it. Councilmember Lauredo made a motion to approve the Police Budget as presented and give the 33 Village police officers "boots on the ground" a $1,000 bonus. The motion was seconded by Mayor Davey. Councilmember Lauredo made a friendly amendment to his motion to add the 35 Village Fire & Rescue personnel for a total of $68,000. The motion was seconded by Mayor Davey. There was discussion by Council regarding the above motion. 5of8 September 22, 2020 The Attorney also addressed the Council regarding the above motion The motion, as amended, was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember Lauredo addressed the Manager regarding upgrading Village Maintenance. The Manager addressed the Council regarding the Landscape Contractor and that there is an inspection program in place. Mayor Davey requested clarification of the Maintenance and Roads expenditures and the confirmation of its funding in the budget. The Manager addressed the Council regarding the above matter including $25,000 for beautification projects, increased tree trimming allocation and tree replacements. Also, reporting roadway improvements of $30,000 and $25,000 for traffic circles and additional funds for sidewalk repairs; and stating the Horticulturist, maintenance worker and the code enforcement position are also strategies which improve the standard of Village beautification. Councilmember McCormick addressed the Manager regarding the onboarding for the Landscape Contractor, needed power washing and roadway repair. BZP Director Jake Ozyman addressed the Council that roadway repair and potholes are budgeted for emergency repairs only and because of undergrounding or stormwater projects it would be a waste of money if you are going to do major repairs over the next few years. The Manager addressed the Council regarding the solid waste project contract by RFP and the response period ends in early October 2020 and when the contract expires it would continue on a month to month basis. There was discussion by Council regarding holiday lights and decorations and the monthly calendar. KB Community Center Director Todd Hofferberth addressed the Council regarding looking at scaling back the holiday decorating and costs and recategorrzing the monthly calendar. There was discussion by Council regarding the 2 million part of the budget being $800,000 in debt service and for the public to be aware that the revenues decreased directly as a result of Covid 19 and the state revenue shares. Vice Mayor Moss made a motion to table the budget ordinance, as amended. The motion was seconded by Mayor Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 6of8 September 22, 2020 At this time, there was a five-minute recess Mayor Davey made a motion to remove the millage resolution from the table. The motion was seconded by Vice Mayor Moss and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Attomey read into the record that the final millage rate for the Village of Key Biscayne for the fiscal year commencing October I,2020 through September 30,2021, be and is hereby fixed at the rate of 3 .2039 mills which is $3.20 dollars per $ 1,000.00 of assessed property value within the Village of Key Biscayne. That the rolled-back rate is 3.2187 mills and the final millage rate is 3.2039 mills which is .460/o under the rolled-back rate. Councilmember McCormick addressed the Manager regarding reducing the Education Advisory Board line item from $57,000 to $43,800. As a result of Councilmember McCormick's adjustment to the Education Advisory Board the Attorney read into the record the revised final millage rate. The Attorney read into the record that the final millage rate for the Village of Key Biscayne for the fiscal year commencing October I,2020 through September 30,2021, be and is hereby fixed at the rate of 3 .2022 mills which is $3.20 dollars per $ 1 ,000.00 of assessed property value within the Village of Key Biscayne. That the rolled-back rate is 3.2187 mills and the final millage rate is 3.2022 mills which is .51% under the rolled-back rate. Mayor Davey made a motion to approve the millage resolution, as amended. The motion was seconded by Vice Mayor Moss. Councilmember McCormick made a motion to amend and use unspent carryover funds as a result of Covid 19 for the bonuses proposed by Councilmember Lauredo's motion and pass without a millage increase, the Council could then bring a budget amendment in November 2020 in order to pay out those funds. The motion was seconded by Mayor Davey. There was discussion by Council regarding the McCormick motion. The Attomey and the Manager addressed the Council in regard to the process and the carryover numbers from November. Councilmember McCormick withdrew her motion. The motion to approve the millage resolution, as amended, was approved by a 6-1 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember London voting No. Mayor Davey made a motion to remove the amended budget ordinance from the table. The motion was seconded by Vice Mayor Moss and approved by a7-0 voice vote. The vote was as follows: 7of8 September 22, 2020 Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Mayor Davey made a motion to approve the budget ordinance, as amended, on second reading. The motion was seconded by Councilmember McCormick and approved by a 6-1 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember London voting No. 7. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 8. ADJOURNMENT: The meeting was adjourned at 9:10 p.m. Resp ectfully s ub mitte d : Q)r,'I*AK".A Joc&yn s. t<bln Village Clerk Approved this 27th day of October, 2020: l,/e Michael lV. Davey Mayor IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COANCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SACH PARPOSE, MAY NEED TO ENSARE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 8of8