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HomeMy Public PortalAbout2020-39 Authorizing a work order to EAC Consulting Inc for engineering, surveying and marine biological servicesRESOLUTION NO. 2O2OA9 A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A woRK ORDER TO EAC CONSULTING, INC. FOR ENGINEERING, SURVEYING, AND MARINE BIOLOGICAL SERVICES RELATING TO THE BEACH NOURISHMENT PROJECT IN AN AMOUNT NOT TO EXCEED $80,000; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications No. 2016-02-09 ("RFQ") for continuing professional engineering services; and WHEREAS, pursuant to the RFQ, the Village Council selected EAC Consulting, Inc. ("Consultant") as one of the consultants to provide continuing professional engineering services and authorized the Village Manager to execute an agreement with Consultant; and WHEREAS, on October 30, 2018 and on August 27,2019, the Village Council adopted Resolution Nos.2018-51 and 2019-52, respectively, approving the issuance of work orders to Consultant for engineering, surveying, and marine biological services relating to annual monitoring of the 2017 beachrenourishment project (the "Project"); and WHEREAS, Consultant has provided a proposal, attached hereto as Exhibit "A," (the "Proposal") for engineering, surveying, and marine biological services relating to the third year of annual monitoring of the Project; and WHEREAS, the Village Council desires to authorize the Village Manager to negotiate and issue a work order for the Project consistent with the Proposal attached hereto as Exhibit "A" and the professional services agreement entered into between the Village and Consultant; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare ofthe residents of the Village. NOW TTTEREFORE, BE IT RESOLVED By THE VILLAGE COUNCIL OF THE VILLAGE OF KEy BISCAYNE, FLORJDA, AS FOLLOWS: Section l. Recitals Adopted. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Authorization. The Village Manager is hereby authorized to negotiate and issue a work order to Consultant for the Project consistent with the Proposal attached hereto as Exhibit "A" in an amount not to exceed $80,000.00. Section 3. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this 9'r'day of June, 2020. W. DAVEY, MAYOR A LAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: *?,{- {a?!L WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY Page 2 of 2 E t\7-br-,lh EAC Consulting,lnc.April30,2020 Andrea Agha, aag bq@kevbisqqynF.fl .qoy Village Manager Village of Key Biscayna 88 W. Mclngre $t, $uite 2i0 Key Biscayne, FL 33149 Re: VKB Beach 20{7 Re-NourlshmEnt - Year 3 (2020} Post Construction Biological and FhysicalMonitorlng Services and pre.Construcfion $urveys Dear Ms, Agha: EAC Consulting, lnc-, as part of its Continuing Services Contract with the Mllage's respectfully submits these !9gf-es to pErform lhe following tasks as mindated by the Florida Oepa*meiiof iniironmentat profedion (FDEP). These monitoring efforts are required to ensure compliance with issued regulatory permits and conditions, Background ln 2017, the village of Key Biscayne completed Beach Nourishment improvements along the vKB Beachcoaslline' Ilt* p*j*ct location was within the-Village of Key aiscade t;MA; iofp uuruey "or,trimonuments R-102 and R-108, approximately 5,425 feit 11,05+ helers)'of coasiline, witn controt nionid;n;site located soulh of R-110, north of R-100. A Eiological Monitoring Plan (BMF) was prepared in support of the project. The goals of the BMp includedelineating lhe western edge of the ndardhore seagiass cornmuhity onsiroii ?r irre project area ande9linating percent caver and species composition of jeagrasses abnj perpenoiculai'permanent transectswilhin the project area. The Miami-Dade Coun$ Regulatory and Ecolepic Resources (RER), FDEP, and United $tates Army Corp 9f [nsineers (USACE] parmits require biologicalmonitoring in aicoroince with tne appioveo proiect sbecmlBMP. The purpose of the monitoring is to iden$ry unaniicipated adverse impacb i; sumeriec ;q;rttresources that result from construetion andlor equilibralion oifre ZOlZ bEach re nourishment prdject. Scope of Work The scope of services will. be. provided by our leam including our sub consultants - olin HydrographieSoft{ions, lnc provlding.water based nYOroeraphic_syyeys, Mo?att g f.ficfrof proviClng coastal bngiiedrinfsErvhes and $mart $ciences, lnu providing dne neH nionitoring. gnC wi||'manigE "no administer lheexEcution of lhe serylfs ?rLd perform limited quali$ control of ieliverables to the ViUagJ. il.de oi ?9wqqs comprises of the folbwing_specific tagis ani items needed for compfetiiig fCa,r Beach zafi R;Nourishment Praiect - Year 3 {Aotl} Pa$t Constructian Monitaring SeryCeJ lnt il**yr. The tasks under this fEe proposal are described as follows: stations and Ourteam shallperform a hydrographic survcy of for each range Dade County DNR Monument R-10{l and R-l13 including the halfmonuments. This wilt include a totalof 27 Survey Profibs. A topographlc survey of the beach will beperformedon each of these stations along the recorded azimuth using RTK GPS. The offshoreportion of thEwo* willextend out ?000 feet fom the monument and willcontain at lEast 20'overlapwith the RTK survey on each profile. A survey fathometer will be calibrated for site cond Itions and -1- 3959 8LU6 LAGOON DRtV€ , $UtTE 410 . M|AMl. fL 33126 " 305.265"5400 ffccofisulcom used to oblain waler depths. Pasitioning of the survey vesselwill be provided using Differential GPS TDGPS). Survey data will be logged, and navigation will he provided using Coastal Oceanographics' HYPACK software with an on-board laptqp computer" Tidal Corections will be managed by incorporating an RTK tides system during the hydrographic survey. Reference datum for the elevalions willbe NAVD 88. ffifs scope af work wlll baperformed by Qlin *tydrographic Soiu$rons, lncJ b) BasE Map a[d ,DEP Reportinq: Our team shall perfem the post processing of lhe hydrographic survey data and convert to a digital terrain map DTM of the subsurface topography for usE in future, volume calculations. The water depths will be aligned in an AutaCAF drawing with any alectronic land survey or rectified aerial photograph. The data $rill be tabulated, and a survey report generated which conformE to the DEP Bureau of Beaches and Coastal Systems (BBCS) Statewide Coastal Monitoring Frogram, Regional Data Collection and Processing Plan, dated March 2001" fTfiis scope of workwill be parfarmed by O{in tlydragraphfc $odufions, tnc} c) $ea, Grass Mappitrq: Our team shall map the extents of the seagrass foi this project. lt is envisioned that 2 days will be required to complete this task" Our leam shall utilize a Trimble RTK-GPS to position the seagrass exients to capture any associated attributes. The survey data will be reduced and supplied to in a format that to incorporate into drawings and reports ffhis scope of work wilt be performed by Qtin llydrographic Sofirtdons, lnc) Ta{k 2iYSSr 9-Biological U.p.nitpfllg Survev Our team shall conduct a biological monitoring $urvey to delineate the approximate western extent of seagrass and a qualitrative survey for seagrars in accordance with ihe BMP for Village of Key Biscayne Bsach Nourishment Project reyised May 15, 2018. The survey limits are from FDEP survey control monuments R-102 through R-1SB with control areas south of R-l10 and norlh of R-100 and shallfollow the methodology for marine benthic surveying based on the National Marine Fisheries $ervice (NMFS) Recommendations for $ampling Halaphila Johnsonii at a Pmject Site {NMFS, 200?}, using the'large arean protocoland consiEtentwith past survey mEthods using the Braun Blanquet {BB} technique. The western seagrass edge mapping shall occur adjacent to the re-nourishment area between FDEP survey control monuments R-102 and R-108. Approximalely 5,425 feet {1,654 meters} of shoreline shall be surveyed to locate the westem extent of the submerged aquatic vegetation {SAV). The westem edge shall be delineated and recsrded using DifferentialGlobal Positioning System (DGPS) for analysis and mapping purposes. The EllPs require completian of the field sumeys befween June I and Seplemher 30; July is noted in the FDEP BMP as the preferred manth, in the middle of the deslgnated seagrtss growlng sea$on. Sno*eling and $CUBA will be utilized for all transects and shoreline delineation. Tldal conditions may influence the pace and rate of speed at which the effort can be accomplished. thould adverse conditions be encountered, additionaltime may be required, This would be necessary if extreme lides, Village events, marinelpedestrian trafiic, andlor poor visibility are encountered, which would make surveying this area dangerous and pose a safeg risk to staff. Please nota that Additional tlme if raqwlred to sv'ruey these areas sftell requke additional feEs. This task also includee planning, coordination, and rnobilizatian astivities for field surueys, as well as safe$ brieflng(s)" {Ffease refer ta scope of work descrf&ed by aur suh consultants - Smart Sefences, tnc and Moffatt & Nlchal, lnc ln Attachnent 2 ol thls praposal.J Tesk 3: Yegr 3 Bioloqical lionitsrinE Suryey Beoort Our team shall prepare a comprehensive Post-Construction Biologhal Monitoring $uruey Report to document results of Task 2 described previously. The reports will be submitted to FDEP, USACE and RER after the -2- completion of the field. survlY1 Jhe report will be presented in hardcopy and electronic forrnat. ln addition,all colleeted raw data (Excel, field data sheets in PDF, etc.) wilt need ti'Ue provided to FDEp, USnCE, and RER electronically so that it can be used for internalevaluations. Ihesq reports witl be submitted in electronic format to the Village for review afler the completion of fieldwor*. The electronic file will also include the Excel and raw field datJ sheots in pDF. {fJe.es9 ryfe1to scope of work described by our sub consulfanfs . Smarf Sciences, lnc and illoffatt &Nicttol, Inc in Attachmenl2 of ftrjs proposat.) !$h 4: Ye?r 3 Phvsieel Monitorinq Survgv Our team shall eoordinate to prepare for andlxEcule lhe DERhI-requhed 2020 PosfConstruction physical Monitoring survey required as a condition of the Glass I Beach Re-nourishment permit. This coordination includes support of suruey f!a1ni1g loSistics and review of the survey data provided. This survey data willdually be used for design oJ lhe 2g20n12l beach re-nourishrnent evenl anO ttre pre-construction survey required by DERM and the Corps for that event. Tho slrveys will be conducted at FDEP reference monuments and at 50trfoot intervals between R-100 andR:l 13 per FDEP and Corps permit requirements, which includes the Project area anC ne updrlft and down-drifi areas. A total of twenty-seven (27) beach profiles will be obtained with topographic si.rruey equipmentfrom the R-monumEnt out to wading depth. Hydrographic surveys will extend ai feisi g,oO0 teei seiward ofthe monument and ogjo -10 feet {NAVD 88}, whichever is ieached tirst, as requiieu ui FOgp pirmit gonditigns and the FDEP .Monitoring $tandards for Beach Erosion Control Project's, Sect6ns 01000 and01100.' (il"_":? referto scope of work descrtbed by our sub eonsultant - iltloffatt & Ivrcfiol, tnc in Attachmant 2 sf this praposal") Our leam sh-1ll prgeare an englneering reportlffil will include lhe pre-construction, immediate post- construction, Year 2 post-construction beach profile datia ccllected by thi Project surveying sub-consultant in July 2019, and Year 3 po-st-construction beach profile data to be iollecled by the frdeci surveying sub-consultant in the $umrner,of 2020. The report will summarize and discuss the data, the performanceif fre n'q?9h fillproject, and idontify erosion and iccretion patternswithin the monitored area. ln addition,lhe ripJrtttlill inciude a comparative review of project performance lo performance expectations and identilicagon of any_adversa impactl attributable-to the proje6't. The appeniices of ttre rep'ort will include plots of su**yprofiles and graphical representalions of volumefiic and ihoreline position itranges for the nionitoring area.The resuhs will be anatSrzed for pattems, trells, or changes betwetin annual surieys ind cumulativefr sinceproject construction. The report will be compited and disfibuted to the environnrental regutatory "g*nii"s forpermit compliance wilhin 90 days following the monitoring suruey. Tsrk 6: Yeaf 3 lleetinas wtrh VKFjFd/.gr RqFutalcfl"A$rnctg!, Ourteam will participate shall participale in conference calls and rneelings as requested by the Village and/or regulaiory agencies toreview monltodng results and to address questioi's or concerns. lf iOOltionatireetings are required, these will be provided under an addendurn scopelliudget with VKB approval & authorization. {Pjease refer fo-1cqpe of wo* descrlbed by our sub coasuffanls - Smart Sciences, lnc and Moffatt &lYiclrol, lnc) in Aftectnnsnf t of fftjs proposli} Assumptions 1. Beach maintenanca acsess will be provided. 2- GF$ data will be collected using Florida State Flane East {US Feeti projection and datum of NAD3. 83.4' GP$ collected data will have a minimum accuracy of ten (10) feet when differentialf corrected. -3- 5. lf necessary, our team will requost a variancE to eonduct the surveys outside of the June I and September 30 USACE guidelines. Approval of request for variance not guaranteed, 6. Changes to the scope duE to unforeseen circumstances and additionalregulatory requirements shall result in additional fees. Additional Services Services not included in this scope include, but are not limited to the fotlowing: 1. Addressing additional data collectionlanalysis requested by the regulatory agencies 2" Addressing any remedial mitigaticn services or coordination of subgequent monitadng events 3. Additional Meetings unaccounted for in this scope of work. 4. $ervices lo request regulalory variance to conduct surveys and monitoring activities outside of the June - $eplember USACE guidelines 5. Additionaltime required to complete surveys and monitoring due to inclement weather, extreme tides, Village events, marine/pedeslrian tratfic, and/or poor visibility condition. CgltrfctTqrms It is our understanding lhe statement of work will be undertaken under a wsrk order to be issued subject to the terms and conditions of the professional services agreement, dated May 20th, 2016 entered between the Mllage and EAC Consulting, lnc. This scope of servicas is valid to be execuled lor sixly {60) days. While we make every effort lo keep our fEes v*tthin Estimates quoled, addilionalcosts may be incurred due lo circumstances beyond our immediate control, including but not limited to, rule or procedural changes, project team or agency stafi delays, and unforeseen circumstances. Cornos[sation Gompensation for the varying tasks is on a lump sum or hourly basis that is based on the following breakdown and will be invoiced on a percentage basis for lump sum lasks and hours expended for hourly tasks in accordance wilh the levelcr progress of completion at the time of bitling. aaCI {Pi*ase refer fo F6e Froposa{ Tahulatian Sumrnary pravided in Attachment I af tkis Sehedule The schgdule Task No.Desription Basis Fee t Lump $um $ 24,230.00Baach Profile $urveying 2 Year 3 - Post Construction Biological Monitoring Lump Sum $ 22,700.00 3 Year 3 - Fost Construction Biological Moniloring Reports Lump $um 6 9.r5; 6 4 Year 3 - Post Constructbn Physical Monitoring Lump Sum $ 2,840.00 5 Year 3 - Post Construction Physical Monitoring Reports Lump Surn o Year 3 - Post Constructhln Meetings with VKB andlor Reoulatory Aqencies Hourly nq3J+ i lt oa? Printinq and Reimbursable(s):Lump Sum g'zCIo TotalGompensation for this Work Order:-+fi*r$il?#tr for the Year 3 post-construction biological monitoringipermit compliance is approximatoly nine -4- (9) months, although lhe regulatory agencies sometimes lake up to 1 year to review the submitted reports 9oFsJg.qlsr We are ready begin wotking. on this assignment. lf the above fee proposal and the terms above are acceplable !o you' please provide us wilh a Wo* Authorizationl/ Work Order and a signed Approval {below). pgaie feet free to contact me if any clarifications are required. Thank you for the oppoiunity ti'Ue of sbrviceio ttre Vinage of Key Biscayne. EAC Adeife, P.E. $eniorVice President cc: File Jake Ozyman, PE (VKB) Tim Blankenship, P.E. {Moffat & Nichot} ACf,EEO ATIO ACCEPIEO *6 Andna Agha. Village Manager 0*t* , 20?0 l'J0tr{s tf koeeed 0rtc -$- Attachment No. 1 -0- _ Vllhgc of Kry Blrcayre, Flnrlda Frol.lrlonrl Sm;rrl frylllltdng Srr,rlc.. Aeltllm.nt ,.trltl?-r,, .--t ;...: ll'! !!r. : ,:rfr.. .,-a*rll., ! Ztgt(6 qA+ \oo 0 lf) fiarooa Attachment No. 2 "7,- Olin Hydrographic Solutions, lnc. consulting Engineering, $urveying & Mapping, and Environmental services 2900 Calusa St. Cemnut Gno\rra, FL 33143 Ptone 1 {305} 61 I 2800; Fax (30S) S60 441 1 February 27,2A2A P190516C Dear Sir: RE: Mllage of Key Biscayne Monitoring Olin.Hydrographlc Solutlons, lnc. (OHS) is pleased to provide this proposal relative to the services for the above-referenced project" anlicipated etart date .lune 2b2d. The follordng pa$s describe the scope of wsrt to be performEd by oH$ Flease rpte fees are inclusive of all mobillzalion and equiprnent and OH$ staff havE performed this same survey several times in past years. PEft I = Beach Profila Suru$IF a) Topognaphic & Hydrographic Survey: Olin Hydrographic will perform a hydrographic qYryey of for each range stations between and including Dade Coung DNR Minument R-100 and R-113 including the half monuments, This wlll lnctuce ai totat of Zl $urvey Profiles. A topographic survey of lhE beach will be performed on each of these stations alqng_t!ry recorded azimuth uslng RTK GPS. The offshore portion of the rlrork will extend out 2000'from the monument and willconlain at least 20'overlap with the RTK survey on each proftle. A survey fathomater radll be calhrated for site cond.itions and used to obtainwate,rdepths. Positioning of the survey vessel will be provided using Differential GpS {DGPS}. Survey.q-rp Yil! @ logged, and navigation will be provH?d using Coasral Oceanographits' HYPACK software wilh an on-board laptop computer. TjdalCinectionsy,llb* managed !Y incornorating an RTK tid€s system'during the hydrographic survsy. Reference datum for the elevaiions will b NAVD Bg. Fees for Part la services are lump sum.......... ......914,2i0 b) Basemap and DEP Reporting: The hydrographic survey data will be post-processed ard converted to a digital terrain map DTM. of lhe subsurface tapography foi use in future volume calculations. The rrater depths witt Oe aligned in an nr*iCnfi Orawing wilh any electronic land survey or recfified aerial plmtograph supplied by the Client for lhe projeci" Client to provide any recent available rectified aeriii photography. The data'wili be tabulated, and a survey report generated whidl conforms to thi DEp Bureau of Beaches and- Coastal S_yslems (BqCS) Statewide Goastal Monitoring Program, Regional Datia Cslleclion and PmcEssilg Plan, March 2001. Fees for Part lb servlces ere lump sum.,......,. ..",.$5,500 P190516C Moffatt & Nichol Key Biscayne Monitoring c| $ea Grass Mapping; OHS will work with the environmental biologist tq map the exlents of the seagrass fsr this project. After consultatisn with Gisele Colbert {$mart -$cience) it is envisaged that 2 days will b* required to complete this task. OHS staff will utilize a Trimble RTK-GPS to position the sea-grass extents as pointed out by the biologist and napture any associated attributes" The survey dala will be reduEed and supplied to the Biolagist in a format that they are able to incorporate into their drawings and reports Fees for Part le services are lump sum.".,.","," .....$3,?00 CEN€84l $chedule: Part I sorvices witl commence within 2 weeks following *ur Authorizatisn lo Proceed from the Client- Fees: This fee proposal is valid for 6S days. OH$ will invoice the Client for Part I seryices on a lump sum. lnvoices are tc be paid within thirty {30i days af receipt of the invoice by the Client. lnvoices not paid withln thirty {3S}days and not in dispute shall incur interest at a rale of 1.5 percent per month. The Client agrees to pay any cost of collection including reasonable attorney's fees incuned whether or not a suit is commenced, or an appeal is taken. We look forward ta working with you threugh the suceessful implementatian of this project. Please return an exeeuted copy cf this agreement which will which will serue as our Authorization to Proseed. Should you have any que*tions regarding this proposal, please contact me at (305) 619 ?8fr0. $incerely, , '. ....'.; ' OLrN HY0R0GRAPHIC solunoNs, lNc. David Olin, P.H. President Moffatt & Nichsl ffi SMART-SCIENCES environmental Consultrng April2l, ?020 Michael Adeife, P.E. EAC Consulting,Inc. 815 Northwest 576 Avenue, Suite,t02 Miami, Florida33126 Sent via e'mail to madeife@escconsult.com Subjech Proposal for Biological Monitoring Village of Key Bixayne Beach Renourishment project FDEP Pcrmlt No. 016084d,0t?-JN From FDEP survey control Monument R*r02 to &108, s. of R-110, N" of R-100 Villrge of Kcy Biscaynq Mlami-Dsde County, Florida Smart-Scicnces Proposd No" 0ZE-016p Dear Mr. Adeife: Srnart'Sciences, Inc. {Smart-Sciences) is pleased to submit this proposal to EAC Consulting lnc (EAe for biological monitoring for the above referenced project. At the request of EAC Smart-sciences wilt conduct biological monitoring to delineate the w€stern s€agrass edge and evaluate the composition and density of rhe seagfalis wntenr"ard of the project location along pen'nanent transects, This will dually serve as the "year 3" post-construction rnonitoring survey for *re 201 ? beach renourishmeot event and the pre-construction suwey for the 3020/202 1 beach renourishrnent event. tncluded in the pnrposrl is an ouiline ofthe projecr informarion provided to us' the scope of savices, our fee, the schedtrle, authorization procedurcs, and the terrns and conditions governing the project. Blckground lnformation The project location is within the Village of Key Biscayne between Florida Department of Environmental Proiection {FDEP) surrey control monunents R-t02 and R-108, approximotely S,4ZS feet (1,654 met€rs} of coastlinc, with control monitoring site located south of R-l 10, norfh of R-100. A Biological Monitoring Plan (BMP) was prepared in support of the Village of Kcy Biscayne's shore proiection project in Miami- Dade County, Florida" The goals of the BMPs inelude delineating the western edge of the nearshore seagnlss community offshore of the project area and estimating perce[t cover and species composition of sesgra$ses along perpendicular pcrmanent transects within the project area. The BMPs require completion of the field surveys between June I snd September 30; July is nored in rhe FDEF BMp as the geferred month, in the middle of the designated seagrass growing season, The Miami'Dade Counly Regulttory and Eeonomic Ressurces (RER), FDEP, and United $tates Army Corp of Engineers (USACE) permits require biological rnonitoring in accordance with the appmved project specific BMPs. The purpose of the monitoring is to identiff unanticipated sdvsrse impacts to submerged aquatic resources that result from constnrction and/or equilibration of the bEach renourishEnenr project. pre- 330 Southwest !?* Avenue i suhe 504 | Mirmi, Florid* 33115 i p: ?86.3t3,1977 i F: 305.356.4333 www. Smart.Sc iencee, com llropasal for Biologicsl |v{onitoriwg ltillage of Key Biscayna Sesci ,{sno}nsi met t P,"$jet! Frcm FDEP Suney {snttol lVl.}numevt J{-J{J-? lo rt-J0& S. ef ll-l l$, rV oJ B-/fi{J Yiltary of Kry Siseapxe, fvfiawi-frcrle €ovwy Florid* Smor{-Scicrces Propnsr: I No t}} B-$! 6"P Aprit 2 l, 2#3il Pege 2 ofS Conslruction menitori$g is required to docuffie;rt the eeologieal baseline condilians pressnt prior to commencement of any constructicn activities fcr compadscn witlr post-construcrion monitoring. Fost- Constructisn monitoring is rsquired lo document the ecological baseiine conditions present after the compleiion ol beach constructiori activities ibr three y€ars for ccrnpari$sn with the agency-specified pre- cons8uctisn m*ni toring event. The iollowing tasl<s provide lor tlre pre-canstruciion and RXfi" "Year 3" post-construction monitoring rrquired in *ccordance with the BfulPs, rvhich inelud€ monitoring within the irnmediate area of the projeet infiuence, as rvell ns monitoring con{rol arels to document backgrcund cnnditions. FDEP has requested that data ccllected ftam the coniral rransecls required by other agencies be repsrted s*parately from ihe permit- required survey data that will be csllected within the Project area. Propnscd Scop* *f S*rvices '[ask 1 - Biological illanitcring Survcy Smart-Sciencex will ccnduct c biologieal rnanitoring survey tc delineate the apprcximate w€$tern exlent of seagrass and a qurlitative survey lor seagrass in accnrdance with the BMP for Village of Key Biscayne Seach Nourishmenl Project revised ilfay 15,2018. Smart-Sciences worked with Moffatt & Nichol and the FDEP to upclate tl:e BlvfP tc provid* consisient data thrt c*uld be statistically analyzed" Tlrc survey iimits are from FOEP suruey control n:cnuments R-10? through R-l0B with eontral areas south af R-l10 and nsrthsfful00" Thiseffcrtrvillfoilowrher*ethadalogyfarmarinebenthicsurveyingb*sedonthel.lational Marine Fisheries Service {F|${FS} Recommendatians far S'.rmpling trlalophila j*hnsonii at a Project Site (FIMFS, 2002), using the o"large area" protocol and ccnsistent with past suryey methods using the Bnaun Blanquet teclnique. '[]r* western seagruss edge m*pping will occur adjacrnt to the rencurishrcent area betwee$ FilEP survey control monurn*nts R-10? and R-108. Approxinrately 5,{25 feet {1,654 meters} ol shoreline will be surveyed to locate the lvestern exlerrf sf the *ubmerged aqualic vegelatian {SA1l]. The westem edg* will be delineated by Smart-Sci*nces siaff and re€crded by cthers using Differential Slsbnl P*sitioning Syst*rn (DCPS) fnr rnalysis and mapping purposes. This effort is anticipated to take fi#o qualified staffbiologists two days to complete. Caordination with thc survey crew, prtivided by EAC, vill oeeur prior to fieldwork. The qualitarive seffgrass community survey wili accur within tire same survsy iirnits with the acldition of six contro! transecls, three laeated sputh clf FDEP survey contral monument R-i i0 and three iacated narth of sur"rey conh"ol monument R-t00. Wirl:in the reno*rishmefil area 25 lransects witl be established nlong the rvestem seagrass edge identified atrov*, spaeed approxim*te ?ffi feet (60 metersi apart. Fach Fansect will extmd emt 1 15 feet (35 meters], perpendicuiar to the shcreline^ The beginning cieach transect will be tocated using a handheld Global Positioning $ysrem (SPS) i:y Smart-Sciences. Stuft" will docun,ent tiie $eapass specie* and estirnate the density of seagrasses using the Eraur: Blanquet technique aleng each Propo sa{a r Bi o lagic al &t aniloing Vitlage ofKey Skcayte Beach Renouishmeat project Fram FDEP Sunzy Contrcl Momment R-l$l to k-t{t8, S, of R-t !tt, ll" of fr-t?t) l/illage of Key Bkeayne, fuliant-Dada Cornty, Flaida Sman.Sciedces Proposal No. $28-$2 6-F Apfi 21,2il2a Page 3 afS transest" A one-square meter ( I m!) quadrat will be placed on the subsfate evsry five meters along th€ north side of the lransecl tape and seagrass density information will bc collscted. Eigh Braun Blanquel sampling stations wiil monitored along each transect for a total of 200 qualirative measurements wilhin the pmject area. lf the seagrass area is a mixed bed, dominant seagrass sFesies and oiher seagrass species occuning within the sesgnss bed rvill be noted. The density estimnte will be for the totnl seagrass coverage, not for each species separately, The biologists will atso note the dominale species of attached macroalgae present within the seagxitss bed, substrate composition, and takE representative photographs of the survey area. Results will include calculations of density {average cover including zeros), absndance (average cover excluding zeros), and frequency of occurrence (percentage of quadrars coulaining sea$ass) for esch lrensect a*d also fsr the Project as a whole. A contol group composed of six additional seagrass communiqr monitoring ffmsects will be eslablished approximately 2,000 feet (610 meten) south and north of the prsjecr area within Bill Baggs Cape Florida State Park and Crandon Park, respectively. Additional sagrnss western edge mapping will be conducted in lhe control area a$ well. These six transects and the additionat seagrills edge mapping area will be monitored using the same methods described abvc, resulting in n total of 48 qualitative measur€ments within the control areas. This information will serve as contrcl data and witl be used to distinguish nahrsl sand displacement and nafural changes in the seagrass community. The control location was selected because it closely resembles fte eonditions of the seagrirss comrnunily within the project area, but is far enough away Fom the project area to not be directly inlluarced by transpcrt of the beach fill m*terial. The qualitativs seagrass community survey is anticipated ro bf,ke two qualified staff biologists four to five days to cunplete. Snorkeling and SCUBA will be utilized far all transects and shorcline delineation. ifi{kt* -+rrnditi e *tttS lyili inft&rd 'i'igrnl f^.r, ruhie-r tn y tt .FF,oy.r This task also includes coordination, mobilization activities for licld surv€ys, and safety briefings. Task 2 * Blologictl Monltoring $urvey Report Smad-Sciences will prepare a comprchensive Biological Monitoring $urrrey Report to document resutg of the westem seagrass edge mapping and qualitative survey condueted in Task 1. The report will provide a summery of the resulg of the biological surveys and identify any advcrse impacts attributable to the 201? pmject" This repcrt will provide a comprehensive baseline data set and will surnrnarize the results af the wcstem s€agrass edge mapping eveot and thc qurlitative seagrass cornmunify survey. A Geographic Inforrnation Systans (CIS) basemap will be prcpared depicting the westem edgc af seagrass prior to Prcposatfar8iolagicat lvloailonng April 21,1$lt) Vitlagc of Kty SiscaS'ne Eeach Renauri.shnent Pmjert Page 4 ol5 Fnm FDEP Suney Cantvl Montmtnt R-l{)2 to R-105. S. of R-l ll}, N.otR-l}1 Tillageof Kr.y Eiscayze, Miami^Dade Cawt!, Ftoida Smart-Sciences Proposal No 028"$3 6-? eommencement of construction. Another map depicting the density and sp€cies distribution atong the fransects {25 in project area "* six control) based upon the Braun Blanquet data, will slso be prepared. Per the BMFs, the rcporls n€ed ts b* submitted to FDEF, USACE end RER within 90 days aftrr the cornpletion ofthe field survey. Reports n€ed to be pres€nied in hardcopy *nd electronic fonnat. in addition, all collected raw data {Excel, field dstc sheets in PDF, etc"i will need to be provided to FDEP, USACE, and RER Electronically so that it can be used for processing. The elecbonic file will also include the Hxcel and raw field data sheets in PDF. Task 3 * Conference Cdlslkleetiugs/Proiect Coordinniion Ant icipated acti vities include the fcllowing: * Conference call with pmject team: EAC, Moffatt &Nichol, etc. r Caordinatio#Conference Calls rvith FDEP, RE& USACE and the Village of Key Biscayne. r In-person meetings with project team. Assumptions r Beach maintenance access will be provided" r The fees are inclueive sf equipmeni and reimbursable expensw. ' ffpS data will be collected u*ing Florida State Plane Eest (US Feet) projeetion and darum of NAD 83. . GPS collected data will have a minirnum accuracy of ten ( I0) feet when di fferentially conected, . If necess*ry, Motratt & Nichol wili request a variflnce to conduct the surveyr outside of the June I and Septemb*r 30 USACE guidelines. t Changes to the scope may ineur sdditional fees. . Cctt of Scrvices Smart-Sciences proposru to perfarm ihe absve scope of services far tle lollowing fee estimates: If unforseen condi$sns should require services beyond tbe scope of seruices describ€d herein, Smart- Sciences will norifu you immediately of additianal cests necessary to complete the project, prior to Task Descripfion Cost Estimrte Task I - Bialogical Monitoring Survey $18,500 {lump sum) Task 2 * Biologicai Monitoring Survey Repart Srdfftr"s{tumpsum) Task 3 * Conference Calls&feetingslProject Coardinatian t $1,200.00 (hourly) I' rcpsal for Eiological ll,lonitoitrg Yttlage atKey Eiscay* Eeach ftenoudshmen! !'mJect , FTmFDEP Suney Canwl Monrawn fr-|02 ro R-l$8, S.af R-t I$. ti, o!t-l$t! Yitlage of Key Skea;ync, *tiatni-Dtde County, Ftoride Smart.Stiences Prcposat Ne. 0JB.ill6-P April Jt,2$2{} Prye 5 of| Proeeding. Services beyond those described herein will be invoiced in occordance with our standard ssheduie of fees at the applicabte rates. Please note that pnyment of irvcices is due upon receipt. Schedule For a seagnss survsy [o be accepted ss valid by the federal permitting agencies, including the USACE md National Marine Fisheries Service (NMFS), it must be performed between June t and $cptember 30. As noted above, the FDEP-prefened survey timeframe is July. Smart-sciences will m{ke accommodations to initiate fieldwork once nolified to proceed- Smart-Sciences will provide rhe Biological Moniroring Survey Report (Task 2) within 90 days efter concluding the field portion of the suruey (Task 1). Smart-Sciences will continue to coordinate closely with EAC ftroughout the duration of the pmject. Authorizntion If the above ssrvices and fees are acceptablq please provide us with a seruices ogreement and notice to pmceed. We appreciate the opportunity to offer our professional services on this pmjed. If you have any questions concerning this pmposal, please conlact us at ?86-31 3-31977 . Sincerely, SMART.SCISNCH, INC e;d 6et Gisele L. Colbert Principal Scientist ll:r?roposals\8y tlientVrcpwals #t)I - lt33:.tt&tt-il26P EIC [X& &tologbal llanttoring Prr'Caist tl]ttt'YKB Seach Ren*urishnent ]ll}lJ Siologicat &lonlsaring re*2 docx 293? 5W 27i Avenus, Sults 101A Mlarni, Fl33t3lI'hT n<lttiltl * nlehol {305) 23S.19t4 9699-14 May 18, 2020 Mr. Mike Adeife EAC Consulting, lnc. 815 Northw€it 57th Avsnue, Suite 402 Miami, FL 33126 Via email: nnadeifetOeasgp.f F.ult"cgrrT Suhjec* CC&ISULTING SfRVlC€s R€L&TIVE T0 Ti-lE VILLA€I SF KEY BlSfAYt{n $gACl4 REf1IOi"}RISi.I!VIENT * FICITOGICSL AND PF{VSIEAL MCIFJITORI}J€, trUI.4'V1N.EADE COUFITV, FLSRiDA Dear Mr. Adeife: This is to submit a Broposalfor consulting services relative to the Village of Key Biscayne {Village} seach Renourishment Proiect {Froject). Year 3 biological and physical monitoring tasks are required in the Sumrner of l0?0 to fulfil envircnrnental permit conditions related to the 2017 renourishment event" qx H l9lT "a:i ; 5c3Pq, pF_s-Eguq.Fs P?GJ - 2020,8lological Mpnitoring a. Siologicrl Survey Co*sultations: M&N will consuf t with U.S. Army Corps of Engineers {Corpr}, Florida Department of Environmental Protection {FDEP}, and Miami-Dade County Division of Environrnental Resources Management {DE8M} staff to assess the potential for the Yaar 3 port-construction biological monitoring survey associated with the 2fiL7 beach rensurishm*nt event to dually serve as the pre"construction survey for the 2020/2021 beach renourishment evenr" M&N will consult with DERM staff to try to negotiate authorization fur a summer pre-con$truction biological suruey; this would save the Village the cost of an additional imrnediate pre-conrtruction silrvey {as curr*ntly required in the DERM Class I Permit). M&N will additionally consult with the regulatory agencies to deterrnine if the ?017 pre-censtruction data set will rernain the baseline data set with DERM for the new renourishment event and if the summer 2017 post-construction biological monitoring data will remain the baseline data set with the Corps for the new renourishment event, or if the current pre-constrlrction data {Summer 2020} will become the baseline that post- eonstruction data will be compared against due to the past several years of storm impacts to the beach" This task does not include dialogue with the age ncies regarding any irnpact anElysis Village cf (ey Biseayne ilourishmenl I May lA, A0?0 | a related to post'construct;on monitoring data associated with the Z01Z beach renourishment event. Approximately fifteen (15) hours are budgeted for this effort. tf further agency consultationlnegotiaticn is required, thEse services witl be provided under an addendum scope. b. 2020 Biological Monitoring: M&N will coordinate with Smart-Sciences, Olin Hydrographics Solutions (OHSI, and the county, state and federal regulatory agencies relative to the biological monitoring event to be conducted in the summer of 2020, as well a: associated analysis and reporting. July is noted as the preferred month for completion of the biological survey fieldworkin the FDEP-approved Biological Monitoring Plan {gMP} dated May 15, A0tB. M&N will csordinate with Smart-scienees, OHS, and the regulatory agencies relative ts data collection methodology and analysis scope based on the updated FDEP-approved BMp. Miami-Oade County DERM requires a summer 2020 post-construction monitoring survey and report with cornparison to the 2017 pre-construction data set. The summer Z0Z0 biotagical survey willdually serve as the pre-construction survey for the planned wintEr 2010/spring 2021 beach renourishment event, eliminating the need for an immediate pre-construction biologicalsurvey. M&N will review, and quality controlledit the draft biological monitoring report produced by Smart-Sciences and assist in organizing the pertinent submittals to each agency, per their pre- construction and / or post-conrtruction reporting requirements. c. l0l0 Biological Monitoring Meetingsr M&N will participate in conference calls and meetings as requested by the regulatory agencies or directed by the Village to review the post-construction monitoring/pre-construction biological survey schedule and process and to address any questions or concerns. Approxirnately ten {r0} hours are budgeted for this effort. lf additional meetings are required, these will be provided under an addendum scope of services. Part 2 - 1020 Fhvsical MonitorinF a' 2020 Fost-Constructlon Physical MonitorinE Coordination: M&N will coordinate with EAC and OHS to pr€pare for and execute the DERM-required 2020 Post-Constructisn physical Monitoring survey reguired as a condition of the Class I beach renourishrnent permit. This coordination includes support of survey planning logistics and review of the survey data Brovided. This survey data will dually be used for design of the ?;az1/zozr beach renourishrnent event and the pre- construction survey required by DERM and the corps for that event. The surveys will be conducted at FDEP reference monuments and at 500-foot intervals between R-100 and R'113 per FDEP and Corps permit requiremenB, which includes the project area and the updrift and downdrift areas. A total af twenty.seven (27) beach profiles will be cbtained with topographic survey equipment from the R-monument out to wading depth. Hydrographic surveys will extend at least 3,00O feet seaward of the rflonument and out to -30 feet {NAVD gg}, whichever is reached first, et required by FDEF permit conditions and the FDEp ,,Monitoring Standards for Beach Erosion control projects, sections 01000 and 01100.,, tatl moruatt & ni0hor Craotivo People, Prsetlcot $o,uilofi s.r Villag* of Key Biscayne ilourisliment I May 1S 2020 | 3 M&N will review the fsllowing deliverables to be produced by the survey subconsultant end will submit them to the FDEP in fulfilment of the permit conditions: Survey Report - signed/sealed by a Flarida Professianal Surveyor/Mdpper ASCII fite containing raw x, y, ottd z profile data points. ASCIIliles containing the prafile data processed into the FDEP farmat. Monument lnlormatian Report Complete lederally wmpllant metndata fite (Federal Geographic Data Committee) Capies af all standard field book, all computation ond reductlon files b, 2020 Post-Construction Physical Monitoring Report M&N will prepare an engineering report that will include the pre-construction, immediate post-construction, Year ? post-construction beach profile data collected by the Project surveying subconsultant in July 2019, and Year 3 port- construstion beach profile data to be collected by the Froject surveying suhcansultant in the Summer of 2020. The report will summariae and discuss the data, the performance of the beach flll project, and identify erosion and accretion patterns within the monitored area. ln addition, the report will include a comparative review of project performance to performance expectations and identification cf any adverse impacts attributable tCI the project. The appendices of the report will include plots of survey profiles and graphical repre$entations of volumetric and shoreline position changes for the monitoring area. The results will be analyzed for patterns, trends, or changes between annual rilrveys and cumulatively since project construction. The report will be compiled and distributed to the environmental regulatory agencies for pernnit ccmpliance within 90 days following the monitoring survey. Deliverable: Fhysical Manitaring Caastal Engineering Report (signed/sealed by a Flarida Professional Engi neer) c. 2020 Physical Monitoring Meetings: M&N will participate in conference calls and meetings as requested by the regulatory agencies ar directed by the Village to revieur the pre-construction Bhysical survey scope, schedule sr other aspects of the process and ta address any questions or conc€rns. Approximately nine {9} hours are budgeted for this effort. lf additional meetings are required, these will be provided under an addendum scoFe of services. 6ergneL Contract Terms Refer to contract terms within the Subconsulfant Agreement dat€d January 2A,2QL7, with EAC Consulring, lnc. While we make every effort to keep our fees within estimates quoted, additional costs may be incurred due to eircumst*nces beyond our immediate control, including but not limited tc, rule or procedural changes, Profect tearn or agency staff delays, and legal actions. Schedule The schedule for the serviees is approximately eight {8} months, with the objective to begin beach fill constructien by February L,?AZL, for completion of the Project prior to the May 1 start of the latl m0rtsi' & nich*!Cresiive Paoplo, Prnclicsl Soluilons." fdiage oi {ey Eiscayne Nourishrnent I May tg, 2020 i 4 2021 marin€ turtle nesting season. The schedule is dependent on the maintenance event authorizat;on time frames with the county, state and federalagencies. Also, please note thet the reguiatory agencies sotYletim€s take up to one {1} year to review submitted monitoring reports" Engineering design snd contract document preparation will proceed concurrently with the construction bid process cornpleted prior to issuance of final permits. Profersional Fees and Expenses Professional Fees are summarired in Table 1.. Expenses will be invoiced at cost and are estimated*rfts6b eoo Additional Services services not included in this scope include, but are not limited to, the following:I Addressing additionaf data collectionlanalysis requested by the regulatory agencies.r Addr*ssing any implied or confirmed compliance issues or unforeseenlextenuating circumstances. lf you wish for us to provide these services, please provide a work order in the standard forrnat for this Project, which willserve as our Authorization tp Proceed. Should you have any questions regarding this proposal, please do not hesitate to contact me at {7s6], 725-41g0 or tblg nkgnghio tomoffattnichol.co!&. Sincerely, Moffatt & Nichol, lnc. "*Yffi* Tirn Blankenship, P.E. Susinels Unit Leader TK8:Cl8:AW Enclosure tall motlnrt & nrcho'Cr*ollve psop16 Pr€cllcat SolUllon*., Village o{ Key Eiscayne Nourithnent I May 1B, 2020 | 5 Table 1- Professional Fees 5n 4no so 6e ?-& 4t sr+3 e Part Descrlption Type Fee l'20?0 Biolosical Monitorins 1a Bialogical Survey Consultations Lump Sum $l,ot6.oo 1b ?0?0 Bioloeical Msnitorine lumpSum $6,228.m 1c Hourlv, Est.t1;98#S2O?0 Biological Monitoring Meetings 2 2020 Physical Monitoring 2a 2020 Fost-Consuuction Physical Monitoring Coord.Lump Sum $sss,oo 2b 2020 Pest-Construction Physical Monitoring Report Lump Sum $&eaer 2c 2020 Physical Monitorine Meetinrs Hourlv, Est.$+r5€tfs Reimbursable Estimate $3,8CI0 $:iLil€S&TOTAL FEE ESNMATE haII moltsrl & nrelrol Cr6diiv6 People. Freciiccl Ssluffon$."