Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My Public Portal
About
Agreement 2021-08-09 Savino & Miller Signed
1st November UUUJOIYII CI I VCIUpt IU. LUUULIJOC-UUCL-.+0/C-.7Ulr/-/ti:1Cl'1Vr UtiJU/ Work. Contractor acknowledges that it shall not undertake to perform any Services on any Project until it has received from the Village the Notice to Proceed on such Project. 1.4. Consultant shall furnish all reports, documents, and information obtained pursuant to this Agreement, and recommendations during the term of this Agreement (hereinafter "Deliverables") to the Village. 1.5. The Contractor shall abide by the terms and requirements of the RFP, as though fully set forth herein. 2. Term/Commencement Date. 2.1. This Agreement shall become effective upon the Effective Date and shall remain in effect for through three (3) years thereafter, unless earlier terminated in accordance with Paragraph 8. Additionally, the Village Manager may renew this Agreement for two (2) additional one (1) year periods on the same terms as set forth herein upon written notice to the Contractor. 2.2. Contractor agrees that time is of the essence and Contractor shall complete the Services within the timeframes set forth in the Statement of Work and the Notice to Proceed for each Project in the manner provided in this Agreement, unless extended by the Village Manager. 3. Compensation and Payment. 3.1. Compensation for Services provided by Contractor shall be in accordance with the approved fixed lump sum set forth in the Statement of Work or the Notice to Proceed for such Project, which shall be based on the Rate Schedule attached hereto as Exhibit "C." 3.2. During each Project, Consultant shall deliver an invoice to Village no more often than once per month detailing Services completed and the amount due to Consultant under the Statement of Work for such Project. Fees shall be paid in arrears each month, pursuant to Consultant's invoice, which shall be based upon the percentage of work completed for each Project. The Village shall pay the Consultant in accordance with the Florida Prompt Payment Act after approval and acceptance of the Services by the Village Manager. 3.3. Contractor's invoices must contain the following information for prompt payment: 3.3.1. Name and address of the Consultant; 3.3.2. Purchase Order number; 3.3.3. Contract number; 3.3.4. Date of invoice; 3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be rejected); Contract No. 2021-08-09 Page 2 of 40 V VUUJIIJ.II CI IVCIUpe ILJ. LUUULUOG-UUCL-40/C-V1.0, 1-1 I,:JC/1l,r UlrJV/ 3.3.6. Name and type of Services; 3.3.7. Timeframe covered by the invoice; and 3.3.8. Total value of invoice. Failure to include the above information will result in the delay of payment or rejection of the invoice. All invoices must be submitted electronically to payables@keybiscayne.fl.gov. 4. Subcontractors. 4.1. The Contractor shall be responsible for all payments to any subcontractors and shall maintain responsibility for all work related to the Services and/or any Project. 4.2. Contractor may only utilize the services of a particular subcontractor with the prior written approval of the Village Manager, which approval shall be granted or withheld in the Village Manager's sole and absolute discretion. 5. Village's Responsibilities. 5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives, and other data pertinent to the Services and in possession of the Village, and provide criteria requested by Consultant to assist Consultant in performing the Services. 5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to public information that may be required for Consultant to perform the Services. 6. Consultant's Responsibilities; Representations and Warranties. 6.1. The Consultant shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a consultant under similar circumstances. If at any time during the term of this Agreement or within two (2) years from the completion of this Agreement, it is determined that the Consultant's Deliverables or Services are incorrect, not properly rendered, defective, or fail to conform to Village requests, the Consultant shall at Consultant's sole expense, immediately correct its Deliverables or Services. 6.2. The Consultant hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws applicable to and necessary to perform the Services for Village as an independent contractor of the Village. Consultant further warrants and represents that it has the required knowledge, expertise, and experience to perform the Services and carry out its obligations under this Agreement in a professional and first- class manner. 6.3. The Consultant represents that is an entity validly existing and in good standing under the laws of Florida. The execution, delivery and performance of this Agreement by Contract No. 2021-08-09 Page 3 of 40 UUI.Uolyll ILL. LUUULLJVC-JUCL-9.0/C'JVIJ I' I '_UGf1lirl/I,JLJ/ Consultant have been duly authorized, and this Agreement is binding on Consultant and enforceable against Consultant in accordance with its terms. No consent of any other person or entity to such execution, delivery and performance is required. 7. Conflict of Interest. 7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the term of this Agreement, provide any consulting services to any private sector entities (developers, corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in the Village. 8. Termination. 8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days' written notice to the Consultant, or immediately with cause. 8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately stop work on the project unless directed otherwise by the Village Manager. 8.3. In the event of termination by the Village, the Consultant shall be paid for all work accepted by the Village Manager up to the date of termination, provided that the Consultant has first complied with the provisions of Paragraph 8.4. 8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps, and data pertaining to the Services and the project to the Village, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement. 9. Insurance. 9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance of such types and in such amounts not less than those specified below as satisfactory to Village, naming the Village as an Additional Insured, underwritten by a firm rated A -X or better by A.M. Best and qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the Village, its officials, employees, agents, and volunteers naming the Village as additional insured. Any insurance maintained by the Village shall be in excess of the Consultant's insurance and shall not contribute to the Consultant's insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the Village as it deems necessary or prudent. 9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000 per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Consultant. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000 each. Contract No. 2021-08-09 Page 4 of 40 IJUL.UOIyt 1 CIIVI:iupe ILJ. LVVOLUOC-.7VCL401C-CUI. 1-It.:JC/%%,rVtJJIJ1 9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all employees for statutory limits as required by applicable State and Federal laws. The policy(ies) must include Employer's Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the Consultant shall be allowed to provide Services pursuant to this Agreement who is not covered by Worker's Compensation insurance. 9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence, combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non -Owned Vehicles. 9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit. 9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village, reflecting the Village as an Additional Insured (except with respect to Professional Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement and prior to the execution of this Agreement by Village and prior to commencing Services. Each certificate shall include no less than (30) thirty -day advance written notice to Village prior to cancellation, termination, or material alteration of said policies or insurance. The Consultant shall be responsible for assuring that the insurance certificates required by this Section remain in full force and effect for the duration of this Agreement, including any extensions or renewals that may be granted by the Village. The Certificates of Insurance shall not only name the types of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such insurance is as required by this Agreement. The Village reserves the right to inspect and return a certified copy of such policies, upon written request by the Village. If a policy is due to expire prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty (30) calendar days prior to the date of their policy expiration. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval of the Village. 9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's Compensation Insurance, the Village is to be specifically included as an Additional Insured for the liability of the Village resulting from Services performed by or on behalf of the Consultant in performance of this Agreement. The Consultant's insurance, including that applicable to the Village as an Additional Insured, shall apply on a primary basis and any other insurance maintained by the Village shall be in excess of and shall not contribute to the Consultant's insurance. The Consultant's insurance shall contain a severability of interest provision providing that, except with respect to the total limits of liability, the insurance shall apply to each Insured or Additional Insured (for applicable policies) in the same manner as if separate policies had been issued to each. Contract No. 2021-08-09 Page 5 of 40 LJUI.UOIyII CIIVCIUpe IL/. G UUUGLJUG-J UGL-.1.0/C-JUI./-/ l.UG/1Vr Ul.JLI/ 9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably approved by the Village. The Consultant shall be responsible for the payment of any deductible or self -insured retentions in the event of any claim. 9.5. The provisions of this section shall survive termination of this Agreement. 10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate against any of its employees or applicants for employment because of their race, color, religion, sex, or national origin, and will abide by all Federal and State laws regarding nondiscrimination. 11. Attorneys Fees and Waiver of Jury Trial. 11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law clerks and legal assistants, and including fees and expenses charged for representation at both the trial and appellate levels. 11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY JURY. 12. Indemnification. 12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising from Consultant's performance or non- performance of any provision of this Agreement, including, but not limited to, liabilities arising from contracts between the Consultant and third parties made pursuant to this Agreement. Consultant shall reimburse the Village for all its expenses including reasonable attorneys' fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising from Consultant's performance or non-performance of this Agreement. 12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor shall anything included herein be construed as consent to be sued by third parties in any matter arising out of this Agreement or any other contract. The Village is subject to section 768.28, Florida Statutes, as may be amended from time to time. 12.3. The provisions of this section shall survive termination of this Agreement. 13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified mail with postage prepaid return receipt requested, or by a private postal service, addressed to the parties (or their successors) at the addresses listed on the signature page of this Agreement or such other address as the party may have designated by proper notice. Contract No. 2021-08-09 Page 6 of 40 L'UI.UofyII C IIVCIUF/C IU. LUUULLJUC-.7UCL'40/C-VUL.I-/IoJC %t ruI.JU/ 14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be proper exclusively in Miami -Dade County, Florida. 15. Entire Agreement/Modification/Amendment. 15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth herein. 15.2. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 16. Ownership and Access to Records and Audits. 16.1. Consultant acknowledges that all inventions, innovations, improvements, developments, methods, designs, analyses, drawings, reports, compiled information, and all similar or related information (whether patentable or not) which relate to Services to the Village which are conceived, developed or made by Consultant during the term of this Agreement ("Work Product") belong to the Village. Consultant shall promptly disclose such Work Product to the Village and perform all actions reasonably requested by the Village (whether during or after the term of this Agreement) to establish and confirm such ownership (including, without limitation, assignments, powers of attorney and other instruments). 16.2. Consultant agrees to keep and maintain public records in Consultant's possession or control in connection with Consultant's performance under this Agreement. The Village Manager or her designee shall, during the term of this Agreement and for a period of three (3) years from the date of termination of this Agreement, have access to and the right to examine and audit any records of the Consultant involving transactions related to this Agreement. Consultant additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Consultant shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the Village. 16.3. Upon request from the Village's custodian of public records, Consultant shall provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. 16.4. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the Village. 16.5. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Consultant Contract No. 2021-08-09 Page 7 of 40 L uVUJII,. II Ltiveiupc IL, LVVVLLJUG'DVCL-YU/C-UU1,1-11,U l\l,rul,JU/ shall be delivered by the Consultant to the Village Manager, at no cost to the Village, within seven (7) days. All such records stored electronically by Consultant shall be delivered to the Village in a format that is compatible with the Village's information technology systems. Once the public records have been delivered upon completion or termination of this Agreement, the Consultant shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. 16.6. Any compensation due to Consultant shall be withheld until all records are received as provided herein. 16.7. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the Village. 16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: Jocelyn Brewster Koch Mailing address: 88 West McIntyre Street Key Biscayne, FL 33149 Telephone number: 305-365-5506 ri mail: jkoch keybiscavne.fl.2ov JJ mail: 11• 17. Nonassignability. This Agreement shall not be assignable by Consultant unless such assignment is first approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise of the Consultant, and such firm's familiarity with the Village's area, circumstances and desires. 18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be and remain an independent contractor and not an agent or employee of the Village with respect to all of the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties. Contract No. 2021-08-09 Page 8 of 40 U VI.UJII�II CIIv IVpe ILI. LVVULLJVC-.7VCL-40/C-VlAa J -1 l,:lC la VI.rJU1 20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and in particular shall obtain all required permits from all jurisdictional agencies to perform the Services under this Agreement at its own expense. 21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach or wrongful conduct. 22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. 23. Prohibition of Contingency Fees. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including execution of any required affidavit. 25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and such counterparts shall constitute one and the same instrument. 26. Conflicts; Order of Priority. This document without exhibits is referred to as the "Base Agreement." In the event of a conflict between the terms of this Base Agreement and any exhibits or attachments hereto, or any documents incorporated herein by reference, the conflict shall be resolved in the following order of priorities and the more stringent criteria for performance of the Services shall apply: 26.1. First Priority: this Base Agreement; 26.2. Second Priority: Change Orders with later date taking precedence; 26.3. Third Priority: Exhibit C — Rate Schedule; 26.4. Fourth Priority: Exhibit B — Scope of Services; 26.5. Fifth Priority: Exhibit A — Consultant's Proposal; and 26.6. Sixth Priority: Work Orders, with later date taking precedence. 27. E -Verify Affidavit. In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please Contract No. 2021-08-09 Page 9 of 40 VUUUJIIJ.II CI IveIUpc ILJ. LUuUL{JUC-UUCL-'4U/C-.7Ulr/-/ VL.JIJ/ visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment- in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E -Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E -Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein. [Remainder of page intentionally left blank. Signature pages follow.] Contract No. 2021-08-09 Page 10 of 40 VUI.0 JIyri CIIVCI Vi.1C IV. LUUVLVUC-VUCL-4V/ / LoUCFllirul..JL// 1+ . C OiWsw By: cr66886o7sAA42D... Steven C. Williamson Village Manager IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first stated above. VILLAGE OF KEY BISCAYNE DocuSigned by: r Attest: By: C Jocelyn Brewster Village Clerk Approved as to form and legal sufficiency: By: Weiss Serota Helfman Cole & Bierman, P.L. Village Attorney Addresses for Notice: Village of Key Biscayne Attn: Village Manager 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5514 (telephone) 305-365-8936 (facsimile) aagha@keybiscayne.fl.gov (email) With a copy to: Weiss Serota Helfman Cole & Bierman, P.L. Attn: Chad Friedman, Esq. Village of Key Biscayne Attorney 2525 Ponce de Leon Boulevard, Suite 700 Coral Gables, FL 33134 cfriedman@wsh-law.com (email) CONSULTANT By: Name: tle: DocuSigned by: ED800067403643E... Adriana Savino Presi dent -PH nci pal Savino & Miller Design Studio, PA ddresses for Notice: 12345 NE 6th AVE-Suite A North Miami, FL.33161 (305)895-9082 X 301 (telephone) (facsimile) adriana@savinomi11er.com (email) With a copy to: Kelsey Boulos Studio Coordinator (305)895-9082 X 300 (telephone) (facsimile) Kelsey@savinomi1ler.com (email) Contract No. 2021-08-09 Page 11 of 40 EXHIBIT “A” CONSULTANT’S PROPOSAL Contract No. 2021-08-09 Page 13 of 40 Village of Key Biscayne RFQ 2021-08LA February 12th, 2021 Jocelyn Brewster Koch The Village of Key Biscayne 88 W McIntyre St, Key Biscayne, FL 33149 Subject: Response to Village of Key Biscayne RFQ No. 2021-08 – Continuing Architectural & Engineering Services Dear Jocelyn, On behalf of Savino & Miller Design Studio (SMDS), I am pleased to present this response to the Request for Qualifications 2021-08LA for Continuing Architectural & Engineering Services - Landscape Architecture for the Village of Key Biscayne (Village). SMDS is a multidisciplinary, award-winning, minority-owned firm specializing in Landscape Architecture, Site/Master Planning, Architecture and Urban Design. SMDS is very familiar with Key Biscayne, having previously worked on the Matheson Plantation Village Master Plan (FLASLA Award of Honor) at the old Crandon Park Zoo with Miami Dade County Parks Department in creating an interpretive master plan inspired by the Key Biscayne’s history and the Matheson Family legacy. Additionally, SMDS was the designer for the Civic Center Park (FLASLA Award of Honor), for the Village that was not implemented. SMDS has worked in many municipalities – many on Miscellaneous Services Contracts - throughout South Florida. Our project approach has incorporated design solutions that reflect the nature of place and local culture. Our work seeks to create livable and beautiful environments that are responsive to the critical challenges of climate change and resiliency, while creating a sense of place. The firm’s institutional/civic landscape architecture experience includes the design and installation for Sunny Isles Beach City Hall, Aventura City Hall, Miami Beach City Hall Center and North Miami Beach City Hall. Our park experience includes South Pointe Park, Belle Isle Park and Muss Park in Miami Beach, City of Miami’s Maurice Ferre Park and Greynolds Park in North Miami Beach. Our built streetscape experience includes the 41st Street and Brickell Avenue, Espanola Way/Drexel Avenue and Alton Road/Chase Avenue. In addition, we have extensive experience in lighting design, which includes the historic Pinecrest Gardens (former Parrot Jungle) in Pinecrest. Some or our recent park/waterfront projects relevant to Key Biscayne include: The Baywalk/Riverwalk Design Guidelines Manual (FLASLA Award of Excellence; APA’s Gold Coast Section, Award of Excellence); the Barnacle State Park Master Plan (FLASLA Award of Honor); South Pointe Park(FLASLA Award of Excellence; and Bayshore Park (FLASLA Award of Honor); and Homestead Bayfront Park Master Plan, a Miami-Dade County Heritage Park (APA Cold Coast Section Award of Excellence). Our projects have been published in Landscape Architecture Magazine and The Villagers’ Gardens of Miami book. For this RFQ, the Studio has teamed up with Fabian De La Espriella of Urbë Studio (Public Outreach, placemaking); Jeff Shimonski of Tropical Designs of Florida (Arborist); HLB Lighting Design and Kenneth Didonato (Irrigation). Our typical scope of services include: Site/Master Planning, Hardscape/Paving, Planting and Tree Management/Mitigation plans, Irrigation, Lighting, Water Features, Site Furniture, Signage Design, Construction Documents and maintenance specifications, as needed. Savino & Miller Design Studio would be honored for the opportunity to contribute to the improvement and enhancement of the Village of Key Biscayne. Sincerely, Barry R. Miller, ASLA, PLA Landscape Architect barry@savinomiller.com Letter of Intent DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACCORD 101, Additional Remarks Schedule, if more space is required) GENERAL LIABILITY GEN'L AGGREGATE LIMIT APPLIES PER: AUTOMOBILE LIABILITY Y/N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICE/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below 064991019- 05 01/08/21 01/08/22AProfessional Liability EACH OCCURANCE DAMAGE TO RENTED PREMISES (Ea occurance) MED EXP (Any one person) PERSONAL & AND INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG BODILY INJURY (Per person) COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) EACH OCCURANCE AGGREGATE WC STATU- TORY LIMITS OTHER E.L. EACH ACCIDENT E.L. DISESAE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE N/A $2,000,000 $2,000,000 Per Occurrence: Annual Aggregate: INSURER D: CorRisk Solutions 180 N Stetson Ave Suite 4500 Chicago, IL 60601 Savino & Miller Design Studio, P.A. 12345 N.E. 6th Ave. Suite A North Miami Beach, FL 33161 CERTIFICATE OF LIABILITY INSURANCE INSURED PRODUCER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COVERAGES DATE (MM/DD/YYYY) 01/08/2021 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: INSURER B: INSURER C: New Hampshire Insurance Company 23841 TYPE OF INSURANCEINSR LTR ADD'L INSRD POLICY NUMBER POLICY EXP (MM/DD/YYYY)LIMITSPOLICY EFF (MM/DD/YYYY) SUBR WVD CONTACT NAME: PHONE (A/C, No, Ext): E-MAIL ADDRESS: 312-637-8755 Karen Bronson kbronson@corrisksolutions.com FAX (A/C, No, Ext): CERTIFICATE NUMBER:REVISION NUMBER: FOR INFORMATIONAL/PROPOSAL PURPOSES ONLY , THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). INSURER E: INSURER F: COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR POLICY PROJECT LOC ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON-OWNED AUTOS UMBRELLA LIAB EXCESS LIAB DED RETENTION $ OCCUR CLAIMS MADE DOES NOT APPLY DOES NOT APPLY DOES NOT APPLY DOES NOT APPLY The ACORD name and logo are registered marks of ACORD ACORD 25 (2010/05)© 1988-2010 ACORD CORPORATION. Allrights reserved. WLTR005 THE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD SAN ANTONIO TX 78251 January 26, 2021 FOR INFORMATIONAL PURPOSES ONLY 12345 NE 6TH AVE STE A MIAMI FL 33161-5513 Account Information: Policy Holder Details :SAVINO & MILLER DESIGN STUDIO P.A Contact Us Business Service Center Business Hours: Monday - Friday (7AM - 7PM Central Standard Time) Phone:(866) 467-8730 Fax:(888) 443-6112 Email:agency.services@thehartford.com Website:https://business.thehartford.com Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 01/26/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI INSURANCE SERVICES LLC/PHS 21226144 The Hartford Business Service Center 3600 Wiseman Blvd San Antonio, TX 78251 CONTACT NAME: PHONE (A/C, No, Ext): (866) 467-8730 FAX (A/C, No): (888) 443-6112 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURED SAVINO & MILLER DESIGN STUDIO P.A 12345 NE 6TH AVE STE A MIAMI FL 33161-5513 INSURER A : Hartford Insurance Company of the Southeast 38261 INSURER B :Twin City Fire Insurance Company 29459 INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/Y YYY) LIMITS A COMMERCIAL GENERAL LIABILITY 21 SBA LF5961 08/28/2020 08/28/2021 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence)$300,000 X General Liability MED EXP (Any one person)$10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $2,000,000 POLICY PRO- JECT X LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER: A AUTOMOBILE LIABILITY 21 SBA LF5961 08/28/2020 08/28/2021 COMBINED SINGLE LIMIT (Ea accident)$1,000,000 ANY AUTO BODILY INJURY (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) X HIRED AUTOS X NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS- MADE EACH OCCURRENCE AGGREGATE DED RETENTION $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/ A 21 WEC ZS4648 11/07/2020 11/07/2021 X PER STATUTE OTH- ER Y/N E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 A EMPLOYMENT PRACTICES LIABILITY 21 SBA LF5961 08/28/2020 08/28/2021 Each Claim Limit Aggregate Limit $5,000 $5,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. FOR INFORMATIONAL PURPOSES ONLY CERTIFICATE HOLDER CANCELLATION FOR INFORMATIONAL PURPOSES ONLY 12345 NE 6TH AVE STE A MIAMI FL 33161-5513 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD STATE OF FLORIDA COUNTY OF MIAMI -DADS Before me, an officer duly authorized to administer oaths and take acknowledgements, personally appeared Adriana Savino, president of Savino & Miller Design Studio, who first duly sworn deposes and affirms that no litigation or regulatory action have been filed against Savino & Miller Design Studio in the last three (3) years. Adriana Savino is personally known to me. Adriana Savino President, Savino & Miller Design Studio Sworn to and subscribed before me this tt S` day of Kristolla Boulos e Notary Public State of Florida 3 - Comm# fiwO24352 Expires 12/21/2024 Kristelle Boulos Notary Public — State of Florida STATE OF FLORIDA COUNTY OF MIAMI -DARE Before me, an officer duly authorized to administer oaths and take acknowledgements, personally appeared Adriana Savino, president of Savino & Miller Design Studio, who first duly sworn deposes and affirms that Savino & Miller Design Studio is not insolvent, is not in bankruptcy proceedings or receivership, nor is it engaged in or threatened with any litigation or other legal or administrative proceedings or investigations of any kind that would have an adverse effect on its ability to perform its obligations under the Contract. Adriana Saving is personally known to me. Adriana Savino President, Savino & Miller Design Studio Sworn to and subscribed before me this Vijaay of Kdetene Boulos Notary Public a ,.,'3 State of Florida Comm# HH474352 Expires 12/21/2024 Kristelle Boulos Notary Public — State of Florida FORM CD COMPANY DECLARATION FORM I certify that any and all information contained in this Response is true. I certify that this Response is made without prior understanding, agreement, or connections with any corporation, firm or person submitting a Response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of the solicitation and certify that I am authorized to sign for the Respondent's firm. Please print the following and sign your name: Sath:4,0 Aide beam Efate - FIRM NAME I23L-t lE C44 Pale_ NOrrli MIA -M1 FL 33i6I PRINCIPAL BUSINESS ADDRFESS 30S., Sq C.' of 7- 307. Vic . cio 3 TELEPHONE FACSIMILE otrkutAAA.Z Saria mik .er.Corf EMAIL ADDRESS cT-014M2-4CpI FEDERAL I.D. NO. 249 44 I1 - MUNICIPAL BUSINESS TAX RECEIPT OR SOCIAL SECURITY NUMBER OR OCCUPATIONAL LICENSE NO. A4 szAh NAME Pat a. TITLE AUTHORIZED SIGNATURE Form CD CERTIFICATE OF AUTHORITY (IF CORPORATION) I HEREBY CERTIFY that at a meeting of the Board of Directors of Sav(vio s, 14;11�.r 1 �,'..,� „ ► 4c) a corporation organized and existing under the laws of the State of _ T held on the %, day of c'ft1 ,-7n7.1, a resolution was duly passed and adopted authorizing (Name) .> idlina ►i , as (Title) R3V-Aci$r ' of the corporation to execute bids on behalf of the corporation and providing that his/her execution thereof, attested by the secretary of the corporation, shall be the official act and deed of the corporation. 1 further certify that said resolution remains In full force and effect. IN WIT NESS-WjIEREOF, I have hereunto set my hand this i , day of febniaNa. , 202.1 • Secretary: Print DIMme: beval lag( President 1 Print Name, CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) HERESY CERTIFY that at a meeting of the Partners of , a partnership organized and existing under the laws of the State of , held on the day of _ , a resolution was duly passed and adopted authorizing (Name) as (Title) of the to execute bids on behalf of the partnership and provides that his/her execution thereof, attested by a partner, shall be the official act and deed of the partnership. further certify that said partnership agreement remains In full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this , day of , 20 Partner: Partner: Print Name: Print Name: Form COA ACKNOWLEDGMENT State of FIcyi, t. County of RI L!/k e On this 544 day of Feke.44ottey 20 `..t , before me the undersigned, personally appeared 4 17 0-13'x- a.t& L, whose name(s) is/are 1-Vel .(_ subscribed to the within instrument, and he he/they acknowledge that he/she/they executed it. Krlstalle Boulos Witness my hand and official seal: r Notary Public s State of Florida Commit HH074352 Dinires 1404°24 Notary Public (Print, Stamp, or Type as Commissioned) Personally known to me; or Produced identification (Type of Identification: Did take an oath; or Did not take an oath Form CODA ADDENDUM ACKNOWLEDGEMENT FORM Solicitation Title: Vil.144.- i9j ictif &s criumm1 Att. +ittCjl/V' .. Solicitation No.: .2a21- g Listed below are the dates of issue for each Addendum received in connection with this Solicitation: Addendum No. 1 Dated 01 /V /202,1 Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated ❑ No Addendum issued for this Solicitation Firm's Name: Authorized Representative's Name: Title: Authorized Signature: � �( ~t — Form AA VILLAGE OF KEY BISCAYNE RFQ 2021-08 Continuing Architectural and Engineering Services Addendum #1 Due Date: February 12, 2021 This addendum is incorporated into and rnade a part of the above referenced solicitation. The following may include clarifications, revisions, additions, deletions, or answers to questions received relative to the solicitation, which take precedence over the solicitation documents. Underlined word(s) indicate additions. Deletions are indicated by strikethrough. Clarifications: 1. The Proposal deadline is hereby extended to February 12, 2021, at 4:00 PM. 2. Section 9.1.4 of the Contract (Insurance) is hereby revised as follows: "Professional Liability Insurance in an amount of not less than One Three Million Dollars ($ 3,000,000.00) per occurrence claim made, single limit." 3. Several questions have arisen with respect to subcontracting under each discipline for this solicitation. To simplify matters, the Village is permitting subcontracting under the following disciplines: a. Architecture b. Civil Engineering c. Construction Engineering & Inspection d, Urban Planning Subcontracting will not be considered for all other disciplines. 4. Submission requirements on the Procurement Portal were revised to remove the "Personnel Qualifications" section. The matter requested was already covered by the Questianniare and the "Organizational Chart" and "Resumes for Key Staff" sections. 5. Proposers may include up io two page resumes for the Contract Manager and. Project Manager. Questions and Answers 1, Contract, Section 9 (Insurance): Section 9i,4 provides that Proposer must have "Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit". As a professional consultant, Proposer's professional liability insurance policy is a "claims made" policy that is renewed annually. Consultant does not, and never has, purchased an "occurrence" professional liability insurance policy. Proposer respectfully requests the Village issue a correction, modification, or amendment to the Contract to allow the Consultant to satisfy the professional liability insurance requirement through a "claims made" policy, Response: See clarification 2 above. 2. Is the Contract Manager and Project Manager considered to be Key Staff positions? Response' Yes. RFQ 2021-08 Continuing t1 & E Services Addendum 4.1 Date Posted: 1/27/2021 Page 1 of 7 VILLAGE OF FY 1L 3. In the Key Staff Questionnaire, the form only allows for up to ten (10) key staff members. Are Proposers limited to providing only ten (10) key staff members? Response: No, Proposers may have additional key staff members. If so, provide an attachment in "Questionnaire Attachments" providing the same information for each additional key staff member. 4. How many total Key Staff resumes are you requiring Proposers to provide? Are you only looking for one (1) key staff resume per category of service that the Offeror is submitting for ? Response: Proposers are to submit one resume for each Key Staff member. 5. Are Proposers required to submit qualifications that are inclusive of all twelve (12) service categories, or are Proposers only required to submit qualifications on the service categories of their choosing? Response: Proposers should treat each discipline as though it were a separate proposal, Proposers may submit the same matter in different disciplines Wale matter is relevant to both. For example: Proposer may use the same letter of intent in multiple disciplines. The submission requirements are broken out to be modular, allowing the Proposer to modify the discipline specific matter while resubmitting other duplicated proposal elements. Proposer's are only required to submit for the disciplines of their choosing. 6. On the Questionnaire, Question Set 2 (Client References), is it permissible to use Village of Key Biscayne work as one of the reference projects and use a Village employee as the reference contact? Response: Yes. 7, It is understood that only resumes/qualifications for Contract Manager, Project Manager, and ten (10) Key Personnel. Can additional personnel names be included on the Organizational Chart to illustrate depth of resources, or should we limit our organizational chart to the personnel above? Response: See response to Question 3 above. The organizational chart may include additional personnel. 8. RFQ page 13, item D(a) and D(b) request sections from our questionnaire. Please confirm whether it is necessary to upload the Questionnaire twice or can it be taken from the original Questionnaire upload. Response: These items are included in the Questionnaire. Proposers only need to upload the Questionnaire once. 9. RFQ pages 13 and 14, items C, 0, and E each request multiple items (a., b., c.). For example, D Personnel Qualifications, subsection D requests one -page resumes for Key Personnel, and subsection E requests a resume for the Contract Manager. Should the files for subsection D be submitted as a separate PDF from the files for subsection E, or should all content for the major categories be submitted as a single PDF for each section? Response: Where the submission requirements call for specific elements, those should be submitted separately, For example: 3.40(c) Organizational Chart should be submitted on its own, whereas items 3.4E(a)-(c) should be submitted together in a single pdf. 10. RFP page 13 identifies Section D. Personnel Qualifications, which requests an Organizational Chart and resumes for Key Staff, C.M., and P.M. The upload site on Bonfire has an upload section for Personnel Qualifications, but also has one for "Organizational Chart" and one for "Resumes of Key Staff". Should the Organizational Chart and resumes for Personnel Qualifications be uploaded, as stated in the RFP? If so, should we repeat in the upload sections for Organization RFQ 2021-08 Continuing A & E Services Addendum #I Date Posted: 1/27/2021 Page 2 of 7 VILLAGE OF KEY B ESCAY N Chart and Resumes of Key Staff"? Conversely, if we are to upload or Organizational Chart section and the resumes to Resumes for Key Staff section, what do we upload to the Personnel Qualifications section? Response: Sec clarification 4 above. 11. Should we include sub -consultants at this phase of the Procurement process or add them to our team after selection and consultation with the Village on an as -needed basis? Response; See clarification 3 above. 12. Is the Village looking to contract three (3) firms to provide all twelve (12) disciplines, or three (3) firms per discipline? Response: The Village is seeking to establish contracts in each discipline. The Village reserves the right to award or not award as many contracts as it deems appropriate. 13. Who are the incumbents of this contract? Response, Calvin Giordano & Assoc., LAC Consulting, and The Corradino Group 14. Is it possible to be a sub -consultant on a team providing certain disciplines and also pursue those same disciplines separately as a prime consultant? Response: No, if you submit as a prime in any discipline, your firth cannot be a subconsultant on another proposal within that same discipline. 15. Please elaborate on the Sustainability Consulting discipline; do Resilience Design and Sea Level Rise consulting fall under this category? Response: No. 16. Our company name is a re -branding of its previous name, but the company has been in continuous operation providing Architectural and Engineering services for approximately thirty (30) years. Does this satisfy Section 3.2 (I)? Response: Ifthe firm was renamed and the renaming was filed with the State of Florida, and not a new entity, this is acceptable. The firm will need to submit proof that the firm's renaming has been filed with Florida's Division of Corporations. 17, What is the length of the contract term? Response: The initial term is three years with two one-year options that the Village may exercise. 18. If a firth is requesting consideration for multiple disciplines, is it necessary to submit separate complete packages, or can all the disciplines be separated by tabs within one package? Response: It is necessary to submit separate complete packages. However, duplicative matter may be reuploaded to different disciplines. 19. Are sub -consultants permitted, and if so, are they to be included at this time or after selection, if necessary? Response: See clarification 3 above. To the extent practicable, proposed subconsultants should be included at this time. 20. Can the Contract Manager and the Project Manager be the same person? Response: Yes. leFQ 2021-08 Continuing A & E Services Addendum #1 Date Posted: 1/27/2021 Page 3 of VILLAGE OF KEY BISCAYNE 21. Could the Village please provide their definition of what the Contract Manager would be? Response: The Contract Manager would be the point of contact for the Village on all matters related to the contract. The Village would prefer having a single point of contact rather than communicating with several project managers. 22. Wastewater Engineering is referenced as a Commodity Code but is not listed under any of the Category Scopes. Will the Village be selecting Wastewater Engineers? Response: No. 23. Will the Village ensure us that the firm's financial information will be confidential and not part of the public record? Response: Yes. Proposers must ensure all financial information is marked conspicuously with the label "Confidential." 24. Does the Village have a CIP or proposed list of projects to be undertaken as part of this RFQ? Response: The Village's lates Capital Improvements Plan was included in its FY2021 Budget posted on the Village websitc under Budget/CIP Documents. The Village also recently got approval of a $100M bond. Project information supporting the bond was posted to vkbresilience.org. p'inally, the intention of these contracts are to use them for any upcoming project that the Village acquires in the next five (5) years that fall within the CCNA limits (under $4M construction cost or $500k study activity). 25. Does the Village intend to have separate evaluation committees for each discipline? Response: The Village will have the same evaluation committee for all disciplines, however, they will evaluate and rank each discipline separately. 26. Item K., Litigation Statement in the RFQ states that the respondent must complete and submit the Dispute Disclosure Questionnaire. This form is not attached to the RFQ or posted as a form in the Procurement portal. Could the questionnaire be posted or information be provided on where to locate it? Response: Question Set 3 of the Questionnaire is the Dispute Disclosure Questionnaire. In addition to those questions, Item K requires Proposer to provide a signed notarized statement declaring under penalty of perjury that no litigation or regulatory action has been filed against Proposer's firm in the last three (3) years. There is no form for this statement, it must be written, notarized, and submitted by the Proposer_ 27. Sections 4.1 Attachments: the RFQ states that exhibits are attached, but they are not. Could Exhibits 13, C, and D be posted? Response: Exhibit B will be the Respondent's Proposal attached after selection, Exhibit C is the Wage Rates, which will be negotiated after the selection, and Exhibit D is the Sample Work Order. Blank copies of all documents are attached to Attachment A- Draft Agreement and will be completed after the selection and negotiation process. 28. Can an individual staff member's experience be used to meet the following requirement: "Respondent must have successfully completed at least three (3) municipal projects within the relevant discipline, demonstrated through three (3) verifiable client references from different entities, within the past five (5) years prior to the issuance of this RFQ? Response: No> RFQ 2021-08 Continuing A & E Services Addendum g1 Date Posted: 1/27/2021 Page 4 of 7 VILLAGE OF KEY I AYr\1 29. The Client References Questionnaire states, « Respondent may not use the same reference for more than one (1) project/contract". Does this mean that two (2) separate projects/contracts containing the same client contact/reference are not allowed? Response: Yes, 30. For Key Staff Questionnaire/Resumes, does the Village want us to submit staff/resumes from Proposed Subcontractors, and if yes, can more that ten (10) Key Staff members be listed? Response: Yes, if they are included as Key Staff members.. 31. As specific Task Orders have not been defined, can the "appropriate percentage of the work to be performed" be submitted as TBD? Response: Yes. Proposers may also input N/A. 32. Can multiple potential subcontractors for the same discipline be submitted, as their use would be dependent on a Task Order's scope and timing? Response: Yes. 33. Under "Eligibility", the RFQ states, "Respondent must have successfully completed AT LEAST three (3) municipal projects within the relevant discipline, demonstrated through three (3) verifiable client references from different entities, within the past five (5) years prior to the issuance of this RI -Q". The Excel form only has space for three (3) client references, is a firm permitted to submit more than three (3) examples orpast experience / references? If yes, where shall these be submitted in the portal —as an attachment to the Questionnaire? Response: For qualification purposes, please only submit three client references. Proposers are encouraged to include project and contact information with their client list. 34. Does the Village require each staff member's resume uploaded as a separate file or can they be submitted in one PDF document? Response: Either method is acceptable. 35. Which discipline would be relevant for Geospatial and Subsurface Utility Engineering to be bid under for this solicitation? Or, will those disciplines be part of a forthcoming solicitation if the Village seeks those services? Response: Civil Engineering. 36. Upon completing a submittal, if for example a Landscape Architect may involve a Civil Engineer, would it be the Village's expectation to put a team, together for Civil Engineering as part of the submittal? Response: No, it would not be necessary. 37. The Village has be open to negotiating some of the contract language in the past, including the broad form indemnification. Would this still be an option? Response: Should there be any comments a firm has regarding the contract, they may be added to the firm's proposal and submitted. A firm cannot make their proposal contingent upon acceptance of alternate conditions to the contract. 38. Our firm has a broad spectrum of services that are provided. If, for example, we were to submit a proposal for Civil Engineering and Landscape Architecture, would Landscape Architecture need to have its own Project Manager or could it be managed by the Civil Engineer's Project Manager? RFQ 2021-08 Continuing A & E Services Addendum f11 Date Posted: 1J27/2021 Page 5 of 7 VILLAGE OF KEY .'aI C YNrE Response: It is the Village's preference to have only one Contract Manager instead of numerous Managers, however that would be allowed. 39. Our firm is primarily a Transportation Engineering firm, however we also provide Structural Design, Electrical Design, Stormwater, and Water and Sewer Services. At this point we are not certain how many specialties we are going to submit for, but will probably be between four (4) and six (6) specialties. Should our firm provide an Organizational Chart for every specialty , or provide just one (1) Organizational Chart with different modules depending on the specialty we are submitting for? Response: The firm can provide one (1) Organizational Chart that is all-inclusive and upload it to each specialty the fin is submitting for. 40. Due to the fact that there are many points on criteria for Personnel and the Project and Contract Managers, would it be acceptable to submit two (2) page resumes for Personnel, instead of one? Response: Yes. See clarification 5 above: 41. There are disciplines listed for Design and for Project/Construction Management, If a firm is selected to perform the Design, would that firm be allowed to perform Design Management and Construction Management, or does that preclude them? Response: No, it is not precluded. However, on some projects, the Village may request one firm to perform the design and another to perform project/construction management. 42. Are there any additional vendor registration requirements with the Village, aside from registering on Bonfire? Response: No, the only additional items the Village would require would be the firm's W9 and insurance once the firth is awarded a contract. 43. Within Section 3.4, Response/Qualifications Package/Requirements, after subsection F (Insurance), it skips to subsection K (Litigation Statement) in the RFQ. Is this a typo or are there missing subsections for G through J? Response: This is a clerical error. Proposers should ignore the missing subsection letters. 44. Would. the Village allow a larger Civil Engineering firm team up with a smaller Civil Engineering firm as a subconsultant to strengthen their resources? Response: Yes. 45. Usually we team up as part of an Architectural team for MEP and Fire Protection disciplines. Would the Village require us to submit a proposal separately for MEP and Fire Protection separately and not underneath the Architectural team? Would we have to submit our services as a sub -consultant? Response: You may submit as a subconsultant to the Architectural firm where the Architectural firm serves as prime in the Architectural discipline. However, if your firm desires to submit as prime in the MEP discipline as well, it is free to do so. 46. If a firm provides MEP services, would there be one separate submission for each (Mechanical, Electrical, and Plumbing)? Response: No, MEP services can be submitted under one proposal. RFQ 2021-O8 Continuing A & E Services Addendum #1 Date Posted: 1/27/2021 Page 6 of7 VILLAGE OF KIEV BIC Y lE 47. Can a firm be on more that one team as a sub -consultant upon submitting proposals for this solicitation, or is a firm, precluded to one (1) team only? Response: A firm is allowed to be on multiple teams for various discipline. However, a firm cannot submit as a prime and a subconsultant in the same discipline. 48. Does the Village only want firms to submit proposals by themselves for the services they provide without sub -consultants? Response: The Village is seeking Prime Consultants for each category for this solicitation. If, for example, an Architectural firm also provides MEP services, they can submit proposals as a prime consultant for each of those specific categories. Sub -consultants would be part of the team of the prime consultant that submits a proposal for a given category, 49. Would the Structural Engineering category of this solicitation be specific to roadway structures, such as bridges, or just to buildings? Response: Buildings. 50. Page 10 of the RFQ references above water and underwater bridge and structural inspections under Structural Engineering. Will there be any inspection services of this nature required? Response: No. Acknowledgement: ADei ist,tA Siahtuo-14:kier Name of Signatory ?MLA riot,S i itic 02 -oz- 7o7A Date RFQ 2021-08 Continuing A & E Services Signature 0t 1[rir ,'514.SF•4,` PA Narne of Respondent Addendum 41 Date Posted: 1/27/2021 Page 7 of 7 FORM SEA SINGLE EXECUTION AFFIDAVITS THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. THIS FORM COMBINES SEVERAL AFFIDAVIT STATEMENTS TO BE SWORN TO BY THE PROPOSER OR BIDDER AND NOTARIZED BELOW. IN THE EVENT THE PROPOSER OR BIDDER CANNOT SWEAR TO ANY OF THESE AFFIDAVIT STATEMENTS, THE PROPOSER OR BIDDER IS DEEMED TO BE NON -RESPONSIBLE AND I5 NOT ELIGIBLE TO SUBMIT A PROPOSAL/BID. THESE SINGLE EXECUTION AFFIDAVITS ARE SUBMITTED TO THE VILLAGE OF KEY BISCAYNE AND ARE STATEMENTS MADE: By: vidcltb 4,14/1(A0 — For (Name of Proposing or Bidding Entity): V'tuv 14i11t Derliltt S41-11( CPI PA Whose business address is: t2345 UE_ fcr'fl And (if applicable) its Federal Employer Identification Number (FEIN) is: (Q J — 041 1 (if the entity does not have an FEIN, include the Social Security Number of the individual signing this sworn statement. SS#: Americans with Disabilities Act Compliance Affidavit The above named firm, corporation or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. • The American with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Rat 327, 42 USC 1210112213 and 47 USC Sections 225 and 661 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. • The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section 553.501- 553513, Florida Statutes: • The Rehabilitation Act of 1973, 229 USC Section 794; • The Federal Transit Act, as amended 49 USC Section 1612; • The Fair Housing Act as amended 42 USC Section 3601-3631. Proposer Initials Form SEA Public Entity Crimes Affidavit I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of,a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners, shareholders, employees, members, and agents who are active in management of an entity, Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (INDICATE WHICH STATEMENT APPLIES.) [(J Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with ad convicted of a public entity crime subsequent to July 1, 1989. [ ] The entity submitting this sworn statement, or one or more of its officers, directors, executives, Form SEA partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. [ ] The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active In the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I understand that the submission of this form to the contracting officer for the public entity identified in paragraph 1 above is for that public entity only and that this form is valid through December 31 of the calendar year in which it is filed. I also understand that I am required to inform the public entity prior to entering into a contract in excess of the threshold amount provided in Section 287,017, Florida Statutes for category two of any change in the information contained in this form. Proposer Initials No Conflict of Interest or Contingent Fee Affidavit Proposer warrants that neither it nor any principal, employee, agent, representative nor family member has paid or will pay any fee or consideration that is contingent on the award or execution of a contract arising out of this solicitation. Proposer also warrants that neither it nor any principal, employee, agent, representative nor family member has procured or attempted to procure this contract in violation of any of the provisions of the Miami -Dade County conflict of interest or code of ethics ordinances, Further, Proposer acknowledges that any violation of these warrants will result in the termination of the contract and forfeiture of funds paid or to be paid to the Proposer should the Proposer be selected for the performance of this contract. lcStk Proposer Initials Business Entity Affidavit Proposer hereby recognizes and certifies that no elected official, board member, or employee of the Village of Key Biscayne (the " Village") shall have a financial interest directly or indirectly in this transaction or any compensation to be paid under or through this transaction, and further, that no Village employee, nor any elected or appointed officer (including Village board members) of the Village, nor any spouse, parent or child of such employee or elected or appointed officer of the Village, may be a partner, officer, director or proprietor of Proposer or Vendor, and further, that no such Village employee or elected or appointed officer, or the spouse, parent or child of any of them, alone or in combination, may have a material interest Form SEA in the Vendor or Proposer. Material interest means direct or indirect ownership of more than 5% of the total assets or capital stock of the Proposer. Any exception to these above described restrictions must be expressly provided by applicable law or ordinance and be confirmed in writing by Village. Further, Proposer recognizes that with respect to this transaction or bid, if any Proposer violates or is a party to a violation of the ethics ordinances or rules of the Village, the provisions of Miami -Dade County Code Section 2-11.1, as applicable to Village, or the provisions of Chapter 112, part III, Fla. Stat., the Code of Ethics for Public Officers and Employees, such Proposer may be disqualified from furnishing the goods or services for which the bid or proposal is submitted and may be further disqualified from submitting any future bids or proposals for goods or services to Village. M Proposer Initials Anti -Collusion Affidavit 1_ Proposer/Bidder has personal knowledge of the matters set forth in its Proposal/Bid and is fully informed respecting the preparation and contents of the attached Proposal/Bid and all pertinent circumstances respecting the Proposal/Bid; 2. The Proposal/Bid is genuine and is not a collusive or sham Proposal/Bid; and 3. Neither the Proposer/Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including Affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Proposer/Bidder, firm, or person to submit a collusive or sham Proposal/Bid, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer/Bidder, firm, or person to fix the price or prices in the attached Proposal/Bid or of any other Proposer/Bidder, or to fix any overhead, profit, or cost element of the Proposal/Bid price or the Proposal/Bid price of any other Proposer/Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Village of Key Biscayne or any person interested in the proposed Contract. Proposer Initials Scrutinized Company Certification 1. Proposer certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the Village may immediately terminate the Agreement that may result from this RFP at its sole option if the Proposer or its subcontractors are found to have submitted a false certification; or if the Proposer, or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. 2. If the Agreement that may result from this RFP is for more than one million dollars, the Proposer certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. pursuant to Section 287.135, F.S., the Village may immediately terminate the Agreement that may result from this RFP at its sole option if the Proposer, its affiliates, or its subcontractors are found to have submitted a false Form SEA certification; or if the Proposer, its affiliates, or its subcontractors are placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities In the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement. 3. The Proposer agrees to observe the above requirements for applicable subcontracts entered into for the performance of work under the Agreement that may result from this RFP. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the above -stated contracting prohibitions then they shall become inoperative, Proposer Initials Acknowledgment, Warranty, and Acceptance 1. Consultant warrants that it is willing and able to comply with all applicable state of Florida laws, rules and regulations. 2. Consultant warrants that it has read, understands, and is willing to comply with all requirements of 5oliciation Na.acet _b$ and any addendum/addenda related thereto. 3. Consultant warrants that it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the Village Council or Village Manager, as applicable. 4. Consultant warrants that all information provided by it in connection with this Proposal is true and accurate. Proposer Initials Truth in Negotiation Certification The Consultant hereby certifies, covenants, and warrants that wage rates and other factual unit costs supporting the compensation for this project's agreement are accurate, complete, and current at the time of contracting. The Consultant further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Village determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within (1) year following the end of the contract. For purposes of this certificate, the end of the agreement shall be deemed to be the date of the final billing or acceptance of the work by the Village, whichever is later. Proposer Initials Sworn nature of Proposing Entity Representative and Notarization for all above Affidavits follows on the next page. Form SEA In the presence of: Signed, sealed and delivered by: Witness #2 Print ame: O Src itne•s#1 "7in Name: TOY 114' State of F County of M(QdiA.t •+ �ubQ4�v-�J Print Name: t tir„7Cp— tit Witt• Title: ACKNOWLEDGMENT On this 5 day of Feb , 2024 , before me the undersigned, personally appeared &Mg isAitk z.. and A 11. SZA.I ' C'li` Those name(s) is/are subscribed 1 &Ad 3-0t C/lU1 Ctkx to the within instrument, and he/she/they acknowledge that he/she/they executed it. Witness my hand and official seal: pR NCE Krlet&Io Boulos Notary Public •=State of Florida Gamma HHp74352 91 Expires -12/21/2024 Notary Public (Print, Stamp, or Type as Commissioned) X Personally known to me; or Produced identification (Type of Identification: Did take art oath; or Did not take an oath Form SEA Village of Key Biscayne RFQ 2021-08LA Proposal Narrative The residents of the Village of Key Biscayne voted in favor of a Resiliency General Obligation Bond up to $100 M. The purpose of this Bond is to protect natural assets and upgrade infrastructure from projected climate change threats for years to come, while maintaining and enhancing “the tropical paradise” image and lifestyle of its residents and visitors. Savino & Miller Design Studio (SMDS) is not only aware of the challenges that this threat poses but it has an experienced team that will address these challenges and provide innovative landscape solutions to ensure Key Biscayne’s exceptional quality of life. SMDS was founded in Miami Beach in 1993 by Adriana Savino and Barry Miller as a collaboration to enhance the public realm, based on their multidisciplinary professional backgrounds in Architecture, Urban Design, Landscape Architecture and Regional Planning. The principals share a mission to improve our natural and manmade environments through a sustainable, resilient and energy-conservative design approach. Barry Miller, founding principal and registered landscape architect will lead the landscape design as the Contract Manager and Adriana Savino, founding principal and registered architect, will lead the master planning efforts as needed. Kelly Hitzing, a Senior Associate and registered landscape architect, with over eight years of public/private experience will be our project manager. Our core team includes Fabian De La Espriella from Urbë Studios for our Placemaking and Public Outreach efforts; Jeff Shimonski, from Tropical Landscapes as our arborist; HLB Lighting Design as our lighting consultant, and Kenneth Didonato as our Irrigation Consultant, as well as other engineers/consultants as required. We use an integrated design approach that responds to site ecology, program needs, built environment, social-cultural context, and project budget. We believe that responsible design respects local context, is ecologically sound, creates community, and fosters a greater appreciation of place. The studio’s mission is to create meaningful, evocative, and functional landscapes, while meeting the mounting ecological challenges of climate change. We will incorporate best practices in resource conservation through sustainable material selection, reducing water requirements, improving stormwater management and minimizing maintenance with the use of native plants adaptive to the Key Biscayne locale. SMDS is well versed in all facets of open space design, from site analysis and master planning through construction implementation, for all project types, including Streetscapes, Parks, Urban Design and Community Planning. Our award-winning projects of different scales and scope are a testament to our commitment to the culture of collaboration in achieving our clients’ goals. These projects include; the Miami Beach City Hall Complex, Sunny Isles Beach City Hall. Homestead Bayfront Park, South Pointe Park, Matheson Plantation Village in Crandon Park, Key Biscayne Civic Center Park, Maurice Ferre Park, Bayshore Park, The Barnacle Master Plan, and the Miami Baywalk/Riverwalk Design Guidelines Manual. SMDS is proud of the high-level professional standards of our experienced staff. We remain committed to our clients from the master plan stage through the successful completion of our projects, facilitated by our ability to produce high-quality construction documents, specifications, accurate statements of opinion of cost, and professional renderings and modelling techniques that are so important in presenting ideas and concepts to clients and the public. 12345 NE 6TH AVE. SUITE A NORTH MIAMI, FL 33161 T: 305.895.9082 F: 305.895.9083 WWW.SAVINOMILLER.COM Clarification #4 of the Addendum #1 dated 01/27/2021 stated that “submission requirements on the Procurement Portal were revised to remove the “Personnel Qualifications” section. The matter requested was already covered by the Questionnaire and the “Organizational Chart” and “Resumes for Key Staff”. However, since we still see it as a required section, we have uploaded this explanatory note to complete our submission. Adriana Savino, AIA President, Savino & Miller Design Studio Village of Key Biscayne RFQ 2021-08LA Technical Approach and Understanding A. Understanding of the Village’s needs, goals, and objectives as they relate to the Services to be provided and the overall management. As Key Biscayne’s website describes, the Southeast Florida Regional Climate Change recently released its 2019 updated sea level rise projections, indicating that over the next 20 years sea level is expected to rise 10 to 17 inches, significantly threatening the Village of Key Biscayne shoreline while exacerbating street flooding and with attendant impacts to residents’ safety, island economy and quality of life. In response to this threat, Key Biscayne residents approved a Resilience General Obligation Bond to pay for improvements to mitigate these climate change impacts. Amongst the Village’s stated project goals are: 1) Implementation of the Complete Streets concept to safely accommodate pedestrians, bicyclists, motorized vehicles including public transportation while recognizing the importance of resiliency. 2) Enhance shoreline protection to reduce coastal risk and improve resilience; and 3) Improve utilizes and prioritize undergrounding of electric power lines. Savino & Miller Design Studio was founded by Adriana Savino & Barry Miller as a collaborative integration of urban design, architecture and landscape architecture in the creation of outdoor spaces. Drawing upon their passion for design in the public realm, Barry and Adriana fused their diverse professional backgrounds in Landscape Architecture, Urban Design, Architecture, and Regional Planning into many public sector projects similar to the ones listed in the RFQ such as Site master planning, analysis and design; Streetscape and Median planning, analysis and design; Urban design plans/concept diagrams; Open space and Park planning, analysis and design and Community planning, analysis and design. In accordance with Village of Key Biscayne goals, Savino & Miller Design Studio uses a sustainable design approach that responds to site ecology, built environment, sociocultural context, program and budget for each project. Generally, the approach starts with the belief that responsible open space design embraces local context, is ecologically sound, brings people together, and fosters a greater appreciation of place. The studio’s goal is to create meaningful, evocative, and sustainable spaces that will meet future environmental challenges by conserving resources such as water, energy and habitat. SMDS holds community-connectedness as foundational to any public open space design. These principles are reflected in many of SMDS master plans streetscapes and neighborhoods. Some examples of these goals include: The recently completed River Landing project on the Miami River, a private sector project that gives back to the community with a “paseo” that links the neighborhood and river, and a riverfront promenade with extensive native plantings and seating, inviting people to sit, relax, and watch the boats and passersby, while creating a more resilient waterfront. The Miami Beach City Hall Center (FLASLA Award of Merit) is a successful public space project where SMDS designed pedestrian linkages to city buildings and facilities, streetscape improvements, lighting design and sustainable practices to create a welcoming, relaxing environment and public plaza for staff, residents, and visitors to enjoy. The project utilized existing trees and “beach” materiality in the design, demonstrating sensitivity to the environment and the site’s identity. The Master Plan for Matheson Plantation Village in Crandon Park (2018 FLASLA Award of Honor) is another example where SMDS created an interpretive Master Plan celebrating the contributions of the Matheson Family into the historic Crandon Park Zoo site, incorporating several existing, historic structures. This project goal is to re-educate and reconnect visitors and citizens with the origins of Miami, with a particular focus on Key Biscayne and its ecosystem. SMDS would be honored to help the Village of Key Biscayne in implementing sustainable, low-impact and resilient landscape architectural design projects with innovative approach that captures the spirit of the Village and enhance its “easy island living” and charming character. Our design approach to complete streets in Key Biscayne will incorporate SMDS’s expertise in urban design, Village of Key Biscayne RFQ 2021-08LA Technical Approach and Understanding landscape architecture and planning, coupled with its experience in open space and streetscape design in response to climate change, in addition to what we’ll learn through public engagement. The team is especially interested in creating streets and outdoor spaces which reflect South Florida’s rich biodiversity and giving the user a keen awareness of our ecology. In that sense, we believe that the streetscape design should be responsive to, and instructive of, present and future issues of ecological sustainability as well as past cultural/ historic values. When dealing with resiliency and complete streets it is important to take into consideration that they should be part of an overall green infrastructure stormwater management system that includes open spaces, bioswales, street lane width reduction, and permeable vs. impermeable surfaces. Through careful selection of materials and the use of innovative resiliency strategies, such as blue-green infrastructure, suspended pavements, carbon capture/cured concretes, rain gardens and creation of tree habitat, SMDS designs streets that will enhance community while reducing environmental impacts. The implementation of Complete Streets in Key Biscayne will safely accommodate pedestrians, bicyclists, motorized vehicles while recognizing the importance of resiliency. Some examples of SMDS complete Street Design include Espanola Way in Miami Beach, the 125th Street Master Plan design concept in North Miami and most recently West Avenue in Miami Beach, which is being raised in response to sea level rise. B. Describe Proposer’s approach to project development and design. Specifically include what makes Proposer’s approach unique, any highlights on how Proposer’s approach is advantageous to the specific discipline Proposer is submitting for, and specific past experiences that demonstrates Proposer’s value. Savino & Miller Design Studio is uniquely qualified to provide the Landscape Architecture services outlined in this RFQ. Savino & Miller will bring its experience in completing successful public projects throughout South Florida as both Prime Consultant and as Subconsultants for many public projects of different complexities and scales. Currently we have continuing services contracts with the City of Coral Gables, City of Miami Beach, City of North Miami, City of Hollywood, City of Hallandale Beach and Miami DDA. Savino & Miller is experienced in working with various municipal and state agencies, including DERM and FDOT. The firm’s principals, Barry Miller and Adriana Savino, incorporate their multi-faceted education and experience in all project design, allowing clients a broader perspective and comprehensive approach in project design and searching for responsive design alternatives. SMDS’s work is holistic and collaborative, with a focus on ecological stewardship, a clear understanding of the pragmatic, and a creative, imaginative approach. The design process hinges on interaction with our clients, culminating in projects that merge function/program with the kinetic and potential essence of site. Each project receives direct principal involvement and is managed by a qualified project manager and support team. Savino & Miller’s award-winning projects are testament of the commitment to the culture of collaboration in achieving our clients’ goals. SMDS approaches each project, particularly those for coastal cities, with an emphasis on stormwater management, energy-resource conservation, and preservation and enhancement of local character. Some of these projects include: the Master Plan for the Bayshore Park in Miami Beach (2018 FLASLA Award of Honor in Planning); the Homestead Bayfront Park Master Plan (2007 APA Gold Coast Section award of Excellence) and Matheson Plantation Village in Crandon Park Interpretive Plan (FLASLA Award of Honor). South Pointe Park in Miami Beach (2020 FLASLA Award of Excellence, 2010 FNGA Award of Excellence). Maurice Ferre Park project (2015 FL ASLA Award of Merit) incorporates sustainable planting, seawall resiliency and placemaking to create a linkage from Miami’s downtown and neighborhoods to the Biscayne Bay waterfront and Perez and Frost Museums. SMDS used a similarly comprehensive approach in designing and creating the Baywalk and Riverwalk Design Guidelines Manual (Miami AIA Award of Merit, APA Gold Coast Section’s Award of Excellence, FLASLA Award of Honor). Centered on the history, culture, identity, ecology and resiliency of Miami, the guidelines and Unifying Design Elements will give cohesion, flexibility and vibrance to the waterfront, while enhancing our waterfront’s resilience. SMDS proposes a sustainable and resilient native landscape that promotes green infrastructure strategies to mitigate storm water runoff and the expansion of “urban forest” that calls for reduction of impervious surface of streets, parking lots and rooftops. Village of Key Biscayne RFQ 2021-08LA Technical Approach and Understanding Savino & Miller Design Studio planting plans will incorporate sustainable best practices by using trees and palms that are primarily native to coastal habitat, proven to be wind/drought/salt tolerant, and requiring little pest management of fertilizer applications. To effectively conserve water resources, plants, and irrigation (where required) will be “zoned” according to their water requirements. Use of gravel, mulch and coquina sands will also minimize water requirements. Special priority will be given to plants which also attract wildlife. Jeff Shimonski from Tropical Landscapes, our horticultural and arborist consultant invited will be a valuable member of the team. He has been working with SMDS in evaluating trees and proposing maintenance and pruning specifications in many of the studio’s projects. Kenneth Di Donato, PE is our Irrigation Design Engineer for the team based on his expert knowledge and experience working with SMDS on large scale municipal projects. Savino & Miller Design Studio has been advocating for sustainable and resilience solutions principles since the 1990’s when involved in the Miami Beach Bond Projects promoting a reduction of paving to allow for larger swales and larger trees while improving traffic calming in neighborhoods. Most recently in the Baywalk and Riverwalk design guidelines for the City of Miami, SMDS proposed raising the existing sea wall and the promenade to allow for storm water storage with pervious paving and at the same time increasing pervious planted areas along its 5-mile length with tree canopy and salt tolerant planting. The studio is also currently working on West Avenue in Miami Beach, where we are part of a team that is raising the streets, recognizing, and understanding important consequences of this like harmonization with adjacent properties and drainage. These types of solutions are important in areas that are vulnerable to flooding. Enjoying landscapes during both day and night adds to the public’s open space experience. SMDS has invited HLB Lighting Design as lighting design consultants for this RFQ on an as-needed basis. They will assist us in identifying the latest lighting technologies to promote energy conservation while helping us create stunning, and safe nighttime landscapes. Where possible, dark sky lighting will be prioritized to reduce light pollution. Our lighting project at Pinecrest Gardens recognized the historic garden elements and we worked with surrounding neighbors to eliminate light spillage onto their properties, as well as the Miami Dade Heritage Trust to preserve the integrity of the existing structures. SMDS also believes in the importance of community participation, consensus building and public engagement to be responsive to community goals and aspirations. We have executed public outreach campaigns at varying scales for many projects. To assist us in public outreach, we have invited Fabian De La Espriella, with Urbë Studio, who will also contribute with their experience in tactical placemaking. Savino & Miller Design Studio was involved in an innovative design for the Civic Center Park Project in Key Biscayne. Though it was never constructed, the project nevertheless won a 2017 FLASLA Award of Honor. In addition to our many award-winning projects, SMDS has drawn national attention to their approach to climate change, as recently published in Landscape Architecture Magazine. These include our Bayshore Park and Baywalk Riverwalk Design Guidelines projects, along with the Sanchez and Cisneros Residence projects, singled out for their sensitive design and beauty. C. Describe Proposer’s approach to project management, including means and methods to ensure projects remain on schedule and within budget. Provide specific examples of prior situations that showcase Proposer’s ability to manage complicated projects. SMDS experienced professional staff has a diverse background: Two registered landscape architects, one architect, and three landscape architectural designers. Additionally, they hold degrees in art, architecture, urban design, and planning. One of our staff members is LEED Accredited Professional in Building Design and Construction. In addition, we have a bookkeeper/accountant who manages our finances, and a Business Development and Marketing manager with a background in Landscape Architecture. Perhaps most importantly, our firm’s size and management approach ensures direct principal involvement in all projects, large or small, providing our clients personal attention from our Principals and Project Manager from start to finish. Barry Miller, founding principal and registered landscape architect, will be the Contract Manager leading the landscape architectural design process. Adriana Savino, founding principal, registered architect and urban designer, will lead the urban/master planning work as required. Each principal has thirty years of successful Village of Key Biscayne RFQ 2021-08LA Technical Approach and Understanding project design and management experience, working in both the public and private sectors. Kelly Hitzing, landscape architect, will serve as our Project Manager. She has more than eight years of experience working in both the private and public sectors. Currently, she is working with City of Miami Beach Office of Capital Improvements Bayshore Park project; the Sunrise Park in Hallandale Beach; West Ave Streetscape amongst others. The landscape architectural design associates Jose Fonseca, Xiaoyuan Du and Patricia Matamoros are all available to support the team. Communication will play a significant role in managing this process. On most occasions, SMDS organizes a preliminary meeting with team members to assign responsibilities, discuss key issues, and to define the schedule. The team will then hold regular meetings with Key Biscayne staff to discuss goals, and to keep track of the progress of each project with the team. The SMDS team is comprised of exceptionally talented professionals that have mastered many design technologies, from modelling visualization such as Lumion, Photoshop, AfterEffects, and Sketchup to illustrate design concepts, as well as technical skills to develop Auto Cad drawings with Excel and LandFX programs that facilitate and ensure the production and quality of the Construction Documents. Generally, the design process starts with the understanding of the project scope and continues as follows: a. Site Analysis and Assessment of Resources which may include a survey, photographic analysis, and mapping of the area with Compilation Survey with Existing Tree & Canopy cover; above ground and underground infrastructure including all utilities and lighting; property ownership and land uses; existing signage and way finding; traffic patterns and parking location; pedestrian and bicycle circulation; drainage and grading; soils conditions and esthetics and sociocultural context. b. Analyze existing and proposed codes, regulations, ordinance, and plans that affect the project site. c. In conjunction with stake holders and public outreach, if needed, prepare plans indicating Opportunities and Constraints to improvements as articulated in public outreach process. d. Based on the above, the team will meet to produce design alternatives for presentation the Village and Stakeholders. e. Attendance and presentations at public meetings and at Village Council meetings f. Final Schematic Plan with Preliminary Opinion of Cost Estimate g. The process continues to Design Development and the preparation of Construction Documents and Specifications. In summary, one overriding requirement established at the beginning of each project is the necessity of a clear and consistent communication protocol between Client, consultants, and contractor scheduling regular meetings with project personnel, Zoom, and GoTo meetings by phone to maintain constant communication and updates. The better and clearer the communication, the better the project . Use of state-of-the-art technology for documents and establishing guidelines and standards so all documents are well coordinated while making sure that quality control and review of documents happens periodically. The firm’s work and its collaboration with multidisciplinary teams is exemplified in the successful completion of many projects, award recognition by our peers, and most importantly, by our repeat private and municipal clients. Mi Village of Key Biscayne RFQ 2021-08LA Public/Private Client List PUBLIC/PRIVATE CLIENTS FOR THE PAST THREE (3) YEARS CES CONSULTANTS, INC David Hoot - dhoot@cesconsult.com - 561.289.9170 West Avenue CITY OF CORAL GABLES Deena Bell-Llewellyn - dbell@coralgables.com - 305.460.5131 Coral Gables Dog Park Solano Prado Park CITY OF HALLANDALE BEACH Fernando Paiva - fpaiva@hallandalebeachfl.gov - 954.457.1393 Sunrise Park CITY OF MIAMI BEACH David Martinez - davidmartinez@miamibeachfl.gov - 305.673.7071 Bayshore Park CUBE3 Jon Cardello - jcardello@cube3.com - 305.968.8527 1836 Biscayne Blvd GURRI MATUTE PA Daphne Gurri - dgurri@gurrimatute.com - 305.661.0069 Greynolds Park HNTB Gus Pego - gpego@hntb.com - 305.222.1480 Zelda Glazer Park MIAMI DADE COUNTY OFFICE OF RESILIENCE Christian Kamrath - christian.kamrath@miamidade.gov - 786.479.8947 Little River Adaptation Area Action Plan MIAMI DADE COUNTY PARKS AND RECREATIONS OPEN SPACE Roberto Rodriguez - Roberto.Rodriguez3@miamidade.gov - 786.516.4246 Gwen Cherry Playground Replacement Village of Key Biscayne RFQ 2021-08LA Acadia Park Country Village Park MIAMI DOWNTOWN DEVELOPMENT AUTHORITY Neal Schafers - schafers@miamidda.com - 305.379.6566 Miami Baywalk Riverwalk Design Guidelines PORTMAN HOLDINGS Josh Gately - jgately@portmanholdings.com - 404.614.5392 Sobu Hotel Atlanta RENE GONZALEZ ARCHITECTS Rene Gonzalez - rene@renegonzalezarchitects.com - 305.762.5895 Casa Cuba STA ARCHITECTURAL GROUP Todd Tragash - todd@staarchitecturalgroup.com - 305.571.1811 x 204 Essex House STANTEC INC. Andrew Burnett - Andrew.Burnett@stantec.com - 305.202.4974 Akara - Kenect THE PADRON GROUP Manny Portuondo - Mportuondo@deepblueadvisory.com - 305.905.9620 Cerveceria La Tropical TRITON DM LLC Kent Wu - kent@tritoncenter.us - 905.604.8966 Triton Tower TOWN OF SURFSIDE Tim Milian - tmilian@townofsurfsidefl.gov - 305.866.3635 x 282 Surfside Park URBAN-X Andrew Hellinger - andy@urbanxco.com - 305.442.3108 x 238 River Landing Public/Private Client List Village of Key Biscayne RFQ 2021-08LA PARKS + RECREATION CIVIC CENTER PARKKEY BISCAYNE, FL Civic Center Park is located at the key arrival point for the Village of Key Biscayne, and will function as the central park/plaza space surrounded by the Community Center, Village Hall and Fire Station. The design concept is to welcome residents and visitors to the Village cultural area with a contemporary open space which reflects the island’s tropical atmosphere, while encouraging its use as a place to meet and come together as a community. In keeping with the island’s geography and historic stewardship of its ecology, CCP will incorporate the use of extensive water features, native and naturalized Palms and other flowering plants, and a balance between paving and green areas. To further encourage day and nighttime use, programming for concerts and lectures are planned, as well as a splash fountain and small ice cream vendor stand. Location: Key Biscayne, FL Service: Schematic Design thru Construction Principal Firm: Savino & Miller Design Studio Date: On-going Project Cost: $2 Million Client: Village of Key Biscayne Contact Info: Jud Kurlancheek Principal in-charge: Barry Miller 2017 FL ASLA Award of Honor Village of Key Biscayne RFQ 2021-08LA URBAN DESIGN & MASTER PLANNINGMatheson Plantation Village Key Biscayne, FL Matheson Plantation Village is envisioned as a destination site to be enjoyed today and by future generations. It is to be a place that provides a natural, historic, rich, cultural and educational experience reflecting the values and legacy of the Matheson family who donated the land in 1940. Designed to be a sustainable village that respects the natural environment and encourages visitors to interact with and learn about native flora and fauna as well as local construction and production methods. This design concept reinforces what the Matheson family established long ago. Service: Master Planning and Schematic Design Contact: Alissa Turtletaub, Senior Planner Miami-Dade County Parks, Recreation & Open Spaces alissa@miamidade.gov, 305-755-7952 Principal Firm: Savino & Miller Design Studio Date: 2013 2017 FL ASLA Award of Honor Village of Key Biscayne RFQ 2021-08LA Miami Baywalk & Riverwalk Design Guidelines Miami, FL The Miami Baywalk Design Guidelines propose lighting, paving, planting, furnishing and shoreline improvements along Biscayne Bay and the Miami River within the Miami DDA boundaries. Focusing on Miami’s resiliency, history, culture, identity and ecology, the guidelines dictate design standards to improve existing conditions on the Baywalk and Riverwalk, providing flexibility and cohesion while staying true to the character of the site and the needs and desires of the community. Client: Miami Downtown Development Authority Contact: Neal Schafers, 305.379.6566, schafers@miamidda.com Services: Master Planning, Design Guidelines, Community Outreach, Logo Design Consultation Principal Firm: Savino & Miller Design Studio Years of Services: 2018-2019 Design Fee: $350k 25’ BAYWALK 25’ BAYWALK 25’ BAYWALK Strategy 1: Living Seawall Strategy 2: Living Shoreline Strategy 3: Access to the water Village of Key Biscayne RFQ 2021-08LA South Pointe Park is designed as a dramatic, ecologically sensitive park at the south end of Miami Beach. The design is programmed to accommodate both active and passive recreation, with play fields, dune and hammock zones, a playground, and a 20 ft. wide baywalk. An important goal in the Master Plan process was to integrate the park into the urban fabric of the city by strengthening and improving the two major street axes which penetrate the park space. SMDS provided consultation for Master Site Planning, paving materials and site furniture selection, and was the primary landscape architect for the park’s planting and irrigation improvements. The fast-track design process began with Master Planning in April 2005, and was completed in March 2009. Client: City of Miami Beach Contact: David Martinez 305.673.7071, davidmartinez@miamibeachfl.gov Services: Local Landscape Architect: Master Plan, Planting & Irrigation Improvements, and Construction Phase Services Principal Firm: Hargreaves Associates Years of Services: 2007-2010 Design Fee: $280k Construction Cost: $20M South Pointe Park Miami Beach, FL 2019 FLASLA Award of Excellence 2010 FNGA Award of Excellence Village of Key Biscayne RFQ 2021-08LA Maurice A. Ferré (fka Museum Park) is located on the site of the former “Bicentennial Park” that essentially isolated a portion of the Downtown Miami urban fabric from its waterfront. Approximately twenty acres in size, the park sits at the terminus of Government Cut, the City’s waterway axis from the Atlantic Ocean. This open space is one of the rare opportunities to publicly access the waterfront in Miami. The park, conceived together with the proposed Perez Art Miami Museum (completed) and the Phillip and Patricia Frost Science Museum (in construction), has become popular for residents and tourists alike, serving the booming urban district adjacent to the park space, and museum visitors. Phase I is part of the original Master Plan concept, at a price of $45 million. In 2010, the recession forced the City to temporarily abandon the project. In 2011-12, as the recession came to a close, the City decided to begin a scaled-down version of the original park as a first step towards eventually realizing the original Park’s design intent. Client: City of Miami Contact: John De Pazos, 305.416.1094 jdepazos@miamigov.com Services: Lead Landscape Architect: Master Plan, Paving/Site Furniture Consultation, Planting & Irrigation Improvements, and Construction Phase Services Years of Services: Phase 1 - 2012-2015, Phase 2 - 2017-2019 Principal Firm: Coastal Systems International Design Fee: $330k Construction Cost: $10M Maurice A. Ferré Park Miami, FL 2015 FL ASLA Award of Merit Village of Key Biscayne RFQ 2021-08LA PARKS + RECREATION Belle Isle Park Venetian Islands, FL Belle Isle Park, located on the only natural island of the Venetian Islands between Miami and Miami Beach, is a major open space surrounded on three sides by high-density condominium buildings, and Venetian Cause- way to the north. The space offered no walkways or large open spaces for play, but was mostly used by residents to walk the dogs. SMDS was asked to create a plan to attract more residents to use the park, and re- sponded with a plan which provided for a range of recreational opportuni- ties. A large elliptical open space formed by a walkway, coupled with a “Bark Park” and numerous small paved seating areas – located by each of the park entry/street crosswalks – allows for both passive and active play activities. Numerous existing trees and palms were preserved or trans- planted to create and define the park’s spaces. Location: Belle Isle, Venetian Islands, Miami Beach, FL Service: Schematic through Construction Phase Ser- vices Principal Firm: Jacobs & Associates Date Completed: 2008 Project Cost: $450,000 Client: City of Miami Beach Contact: Carla Dixon 305.673.7071 Principal In-Charge: Barry Miller Village of Key Biscayne RFQ 2021-08LA CIVIC Miami Beach City Hall Center The Miami Beach City Hall Center is an urban infill project located next to the City Hall along Meridian Avenue. Our Landscape Master Plan links the City Hall with the new facility and an existing ancillary office building along 17th Street. These buildings form a corner open space at Meridian and 17th Street. The space, now a new plaza, was re-designed as an urban shady oasis that acts as an entry courtyard to the existing office building and the new multi-purpose parking facility. An innovative design approach for stormwater retention was realized by using large river rock “field” below the Bamboo, while reducing irrigation and infrastructure costs. Owner: City of Miami Beach Prime Consultant: Jose Gelabert-Navia, 305.569.1333 jose.gelabert-navia@perkinswill.com Perkins + Will, 806 Douglas Rd #300, Coral Gables, FL 33134 Services: Master Plan, Schematic Design - Construction Phase Services, Lighting Design Contract Start: 2009 Contract Completion: 2011 Project Cost: $550,000 2015 FL ASLA Award of Merit Village of Key Biscayne RFQ 2021-08LA STREETSCAPES 125 Streetscape The City of North Miami under an ARRA project decided to replace and repair the existing sidewalks along 125th Street. Savino & Miller Design Studio proposed the replacement of the existing brick sidewalks on concrete slabs in concrete pavers on sand, which would provide for flexibility in the future and help with drainage. Additionally, SMDS proposed a pattern that would help create an identity to the Street. The master plan included a reconfiguration of the parking area to add large trees in occasional bulb-outs and the replacement of the asphalt with pervious pavers to increase drainage, add shade, and add character to the street. Triple trunk palms were proposed in newly spaced planters along the sidewalks. Location: North Miami, FL Service: Master Plan, Schematics and Design Development (Sidewalks Only), Limited Construction Observation (Sidewalks Only) Principal Firm: Savino Miller Design Studio Date: 2011 Client: City of North Miami Contact Info: 305.895.9830 Principal in-charge: Adriana Savino Village of Key Biscayne RFQ 2021-08LA STREETSCAPE 41st Street Bridge & Master Plan The design concept is based on the importance of 41st Street as a diverse com- munity center and major gateway into the heart of Miami Beach. The goal was to transform the street into a tropical cosmopolitan “boulevard,” based on 41st Street’s unique geographic location and particular functions. The design called for a sequence of spatial experiences, or “events,” which were linked together by Royal Palms, flowering shrubs, and groundcovers. A landscape median was pro- posed for the length of the street, with new decorative paving for all sidewalks. A major element of the plan was the redesign of the Indian Creek Bridge, calling for wider sidewalks, benches, planters, and a pavilion lighthouse, acting as a gateway to the street. Location: Miami Beach, FL Service: Master Plan, Schematic Plans, Design Development, Construction Administration Principal Firm: Consul-Tech Engineering Date: 2005 Project Cost: $4,200,000 Client: City of Miami Beach Contact Info: 305.673.7730 Principal In-Charge: Barry Miller & Adriana Savino RENDERING: JAMES CORNER FIELD OPERATIONS RENDERING: JAMES CORNER FIELD OPERATIONS HLB Lighting Design The Miami Underline It’s Miami’s time to shine with the Underline. The Underline will transform the land below Miami’s Metrorail into a 10-mile signature linear park, urban trail, and living art destination in order to create a safer, healthier, more connected and engaged community. HLB is collaborating with James Corner Field Operations to establish illumination strategies for the park that will lend to safety, mobility and a sense of place through the park. The lighting design plays a significant role in bringing the Underline’s four character zones to life while also supporting a cohesive design vocabulary along the corridor. Considered as a series of three layers, the lighting will provide ample illumination to support safety and highlight key project features. Lighting elements will incorporate sensors that will raise the light levels from 50% to full output when motion is detected. This feature allows for energy savings along the 10-mile corridor, maintains low light levels in residential areas, and notifies cars and pedestrians when there is a presence approaching on the path. The lighting design for the Underline supports this important civic space’s standing as an inclusive community asset with amenities and art that will connect people to place. Project Highlights Vertical illumination on existing columns Custom signature fixture concept Landscape Architect James Corner Field Operations Location Miami, FL RENDERING: JAMES CORNER FIELD OPERATIONS RENDERING: JAMES CORNER FIELD OPERATIONS Red HLB Lighting Design Miami Baywalk Riverwalk Dynamic lighting creates a destination landmark along the water’s edge. The new Miami Baywalk Riverwalk serves as a dynamic waterfront presence for the bustling downtown neighborhood. Utilizing the existing infrastructure with the addition of bluetooth controlled color changing lighting, the new design engages and enlivens the landscape, creating a destination landmark along the water’s edge. The inclusion of a color changing lighting design creates branding opportunities while allowing for community engagement and visual connectivity. Project Highlights Advanced Bluetooth lighting control technology integrated into existing infrastructure Architect Savino Miller Design Studio Location Miami, FL RENDERING: SAVINO MILLER DESIGN GROUP RENDERING: JAMES CORNER FIELD OPERATIONS HLB Lighting Design Lincoln Road Redevelopment Light livens up Miami Beach’s Lincoln Road for an engaging community experience. The lighting for the redevelopment of the Lincoln Road Mall was designed to transform the renowned pedestrian way into a magical nighttime experience that celebrates and enhances the revered historical architecture, provides visual cues to assist with wayfinding and safety, engages the community to create an interactive attraction and enhances the retail experience. HLB proposed dual light posts to provide ambient light while the pedestrian scale and nuance lighting creates a living room space that enhances the romantic restaurant atmosphere. Using cutting edge LED technology with integrated controls, the design provides a low maintenance energy effective corridor wide solution where people come to “see and be seen” at one of the main attractions of Miami Beach. Project Highlights Dual post lighting to provide area and pedestrian lighting Feature lighting for planting and art installations Landscape Architect James Corner Field Operations Location Miami Beach, FL Project Background 10 City Blocks HLB Lighting Design Mary Brickell Village Light enhances and illuminates an upscale urban retail plaza in the heart of Brickell. Mary Brickell Village is he renovation included paving, landscape, signage, paint, and lighting to enhance the existing retail center and give it a fresh look for the continuously growing financial urban hub. The lighting upgrades included streamlining all the luminaires to energy efficient LEDs to provide a consistent quality of lighting with comfortable uniformity, glare control, streamlined maintenance, and low life cycle cost. The lighting was purposefully designed to draw visitors deep into the retail center to activate pedestrian areas and enhance patrons and revenue for all the retail lessees. Architect Perkins & Will Location Miami, FL Village of Key Biscayne RFQ 2021-08LA Biscayne Green Tactical Urbanism Intervention Downtown Miami, FL Client/Project Owner: Miami Downtown Development Authority Status Completed in 2017 A Sneak Peek into Downtown Miami's Future Rooted in the 2025 Downtown Miami Master Plan, Biscayne Green is a long term vision to redesign and repurpose Biscayne Boulevard to include a pedestrian promenade, enhancing pedestrian safety and connectivity in Downtown. This vision aims to minimize the barrier effect Biscayne Boulevard represents to the community and enhance the connections to Bayfront Park and the Biscayne Bay to make downtown a more walkable, accessible, and connected place, elevating the status of Downtown Miami as a walkable and pedestrian safe environment. For the month of January 2017, the Miami DDA led a one-month public space intervention as an attempt to re-imagine Biscayne Boulevard by showcasing context-sensitive design improvements while creating a new public space in the heart of Downtown Miami. The planned installation transformed three median parking lots in front of Bayfront Park – from SE 2nd Street to NE 1st Street – into active public space programmed with fun and interactive elements for the enjoyment of Downtown residents Village of Key Biscayne RFQ 2021-08LA 1/2 Atlantic Shores Boulevard Vision Plan Hallandale Beach, FL Client/Project Owner: City of Hallandale Beach Status Completed in 2020 Developing a Vision Plan for Implementation The City of Hallandale Beach is committed to deliver an enhancement project along Atlantic Shores Boulevard between US1 and Diplomat Parkway. The goal of this planning process was to build consensus among stakeholders and agency officials on a plan to improve the infrastructure and safety for all users of the street, as well as enhance the aesthetics and sense of place on Atlantic Shores Blvd. Our team’s role for this project included completing an assessment of existing conditions to evaluate needs, facilitate the stakeholder and community engagement processes, and develop concept alternatives and recommendations to help advance the project to its design phase. Through this process, the intent was to build informed consent within the community on the desired alternative and develop a plan for implementation that is supported by the community and City staff. The project team worked with City of Hallandale Beach staff to facilitate a public process to identify corridor needs and come up with a preferred alternative to implement enhancements on Village of Key Biscayne RFQ 2021-08LA 1/2 Complete Streets / Walkability Workshop San Patricio, Guaynabo, PR Client/Project Owner: AARP / AARP Puerto Rico Status Completed in 2013 Advancing Complete Streets & Active Transportation In late 2010 Puerto Rico adopted Complete Streets policies to guide the planning, design and construction of new streets in every municipality. AARP and AARP Puerto Rico, acting as an advocacy agent and community partner, sponsored this initiative in support of the recently adopted policies. Our team worked together with the WALC Institute in the coordination and facilitation of a walkability workshop with citizens from the community of San Patricio in Guaynabo, PR. The workshop events were scheduled over a weekend and focused in conducting an assessment of the infrastructure conditions of San Patricio Avenue and other local neighborhood streets in the area. As part of this process, the team identified needs and key challenges to focus on as agencies plan for future implementation efforts. In addition to the public outreach activities, the team prepared recommendations to increase pedestrian safety and access for people who walk and take transit within the study area. Some of the recommendations provided emphasized lighting improvements, increased policing, the development of a neighborhood traffic calming plan, ADA Village of Key Biscayne RFQ 2021-08LA JONATHAN ZACHEM, SECRETARYRICK SCOTT, GOVERNOR STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE & INTERIOR DESIGN THE ARCHITECT HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES SAVINO-MILLER, ADRIANA Do not alter this document in any form. 12345 NE 6TH AVENUE LICENSE NUMBER: AR0014444 EXPIRATION DATE: FEBRUARY 28, 2021 This is your license. It is unlawful for anyone other than the licensee to use this document. SUITE A NORTH MIAMI FL 33161 Always verify licenses online at MyFloridaLicense.com Halsey Beshears, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF LANDSCAPE ARCHITECTURE THE LANDSCAPE ARCHITECT BUSINESS HEREIN HAS REGISTERED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES SAVINO & MILLER DESIGN STUDIO, P.A. Do not alter this document in any form. 12345 NE 6TH AVE LICENSE NUMBER: LCC000208 EXPIRATION DATE: NOVEMBER 30, 2021 This is your license. It is unlawful for anyone other than the licensee to use this document. SUITE A N. MIAMI FL 33161 Always verify licenses online at MyFloridaLicense.com Halsey Beshears, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF LANDSCAPE ARCHITECTURE THE LANDSCAPE ARCHITECT HEREIN HAS REGISTERED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES MILLER, BARRY R Do not alter this document in any form. 12345 NE 6TH AVE LICENSE NUMBER: LA0000866 EXPIRATION DATE: NOVEMBER 30, 2021 This is your license. It is unlawful for anyone other than the licensee to use this document. SUITE A NORTH MIAMI FL 33161 Always verify licenses online at MyFloridaLicense.com Halsey Beshears, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE & INTERIOR DESIGN THE ARCHITECT CORPORATION HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES SAVINO & MILLER DESIGN STUDIO, P.A. Do not alter this document in any form. 12345 NE 6TH AVENUE LICENSE NUMBER: AA0002463 EXPIRATION DATE: FEBRUARY 28, 2021 This is your license. It is unlawful for anyone other than the licensee to use this document. SUITE A NORTH MIAMI FL 33161 Always verify licenses online at MyFloridaLicense.com Halsey Beshears, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF LANDSCAPE ARCHITECTURE THE LANDSCAPE ARCHITECT HEREIN HAS REGISTERED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES HITZING, KELLY ERIN Do not alter this document in any form. 349 NE 126TH ST LICENSE NUMBER: LA6667334 EXPIRATION DATE: NOVEMBER 30, 2021 This is your license. It is unlawful for anyone other than the licensee to use this document. NORTH MIAMI FL 33161 Always verify licenses online at MyFloridaLicense.com Relevant Business Licenses/Certifications Village of Key Biscayne RFQ 2021-08LA Relevant Business Licenses/Certifications State of Florida Department of State I certify from the records of this office that SAVINO &MILLER DESIGN STUDIO, P.A.is a corporation organized under the laws of the State of Florida, filed on April 16, 1993. The document number of this corporation is P93000028651. I further certify that said corporation has paid all fees due this office through December 31, 2021,that its most recent annual report/uniform business report was filed on January 8, 2021,and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital, this the Eighth day of January, 2021 Tracking Number: 5704397231CC To authenticate this certificate,visit the following site,enter this number, and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication Village of Key Biscayne RFQ 2021-08LA Available Facilities, Technology and Resources Savino & Miller Design Studio is the owner of the building where the 1,500 sq.ft. office is located. Our diverse team is fluent in a range of design development and delivery methods. We have the experience and capacity to foster community engagement through workshops, the production and fabrication of physical models and 3-D illustrative drawings, as well as coordinate and lead the development of all technical drawings within the design team and design consultants Quality control and assurance procedures, including timely reporting All our projects undergo a rigorous review process to coordinate between design disciplines, which include bi-weekly meetings and redline sessions to minimize errors and reduce overlap. Our extensive experience in working with municipal agencies has allowed us to develop an adaptive and accurate system for reviewing pay applications, change orders and RFIs. Capacity to provide on-call services in a timely manner Savino & Miller Design Studio, being a local firm located within a 20-minute drive to the site, will be uniquely capable of handling “on-call” services in a very timely manner. We are also available to conduct conference calls and share screens using GoTo Meeting to facilitate project coordination. The team’s history of successful collaboration makes project coordination more efficient and effective as well. State-of-the-Art Computer Aided design and drafting capabilities Our team utilizes state-of-the-art technology that enables us to serve our clients and fulfill project needs efficiently and accurately. Our staff and principals are familiar with all software programs, such as, AutoCad, LandFX, SketchUp, Lumion, InDesign, Photoshop, AfterEffects, Revitt, for presentation and document production, achieving efficiency and accuracy in our plan documents. We will provide accurate cost estimates throughout the development of the project and employ a rigorous quality control process to ensure our projects follow code and permit guidelines, which facilitates construction implementation. Quality control and assurance, including coordination between design disciplines, compliance with program requirements professional/industry standards, and conformance with all applicable code requirements The key to a successful project relies not only on the technical expertise of the team, but also on their ability to produce quality documents, which comply with all the applicable standards of safety and constructability. Our team routinely works on projects that require coordination with Florida Department of Transportation, Department of Environmental Regulatory Management, State of Florida Department of Environmental Resources, Miami-Dade County, City of Miami and other municipalities. Village of Key Biscayne RFQ 2021-08LA Barry R. Miller, ASLA, PLA Founding Principal Contract Manager Village of Key Biscayne Savino & Miller Design Studio Landscape Architect North Miami, FL Subconsultants Organizational Chart Adriana Savino, AIA, MArch Founding Principal Master Planner Patricia Matamoros Associate Project Designer Fabian De La Espriella Urbë Studio Placemaking and Commu- nity Engagement Xiaoyuan Du Associate Project Designer Simi Burg HLB Lighting Design Lighting Design Jose D. Fonseca Senior Associate Project Designer Kenneth DiDonato Kenneth Di Donato, Inc Irrigation Design Kelly Hitzing Senior Associate Project Manager Jeff Shimonski Tropical Designs of Florida Arborist Kristelle Boulos Business Development and Marketing Manager LEED AP BD+C Village of Key Biscayne RFQ 2021-08LA BARRY MILLER, ALSA, PLA Principal Barry Miller has spent the last 30 years practicing landscape architecture with the mission of having a positive impact on the sustainability and resiliency of our built and natural environment. With award- winning projects ranging from parks, streetscapes, master plans, mixed-use developments, hospitality and residential, he has engaged in a wide range of scopes and scales, always delivering designs that are beautiful, functional and sensitive to the environmental and cultural context of the site. Barry’s work has been widely recognized at the state and international level by numerous organizations, including the Florida Chapter for the American Society of Landscape Architects, American Planning Association Gold Section and Green Roofs for Healthy Cities. Barry is a registered Landscape Architect in the State of Florida. He remains actively involved in Florida’s landscape architecture programs as a juror, engaging students through site tours and lecturing widely throughout the state. SELECTED EXPERIENCE Miami Baywalk & Riverwalk Design Guidelines and Brand Development, Miami, FL Museum Park, Miami, FL South Pointe Park, Miami, FL Miami Beach City Hall Center, Miami Beach, FL Aventura Optima, Aventura, FL River Landing, Miami, FL Homestead Bayfront Park Master Plan & Design Guidelines, Homestead, FL The Barnacle Resiliency Master Plan, Miami, FL West Avenue Streetscape, Miami Beach, FL PAR 3 Community Park, Miami Beach, FL EDUCATION Master of Urban & Regional Planning, University of Florida, 1979 Bachelor of Landscape Architecture, University of Florida, 1985 PROFESSIONAL QUALIFICATIONS Registered Landscape Architect: FL#LA0000866, FL PROFESSIONAL AFFILIATIONS American Society of Landscape Architects Urban Land Institute SELECTED HONORS FLASLA Award of Excellence, South Pointe Park, 2019 FLASLA Award of Honor, PAR 3 Community Park, 2018 FLASLA Award of Merit, Miami Beach City Hall, 2015 FLASLA Award of Merit, Museum Park, 2015 Green Roofs for Healthy Cities, Aventura Optima, 2015 FLASLA Frederic B. Stresau Award, Korge Residence, 2007 APA Gold Section Award of Excellence, Homestead Bayfront Park Master Plan & Design Guidelines PROFESSIONAL REFERENCES John De Pazos 05-416-1094 / jdepazos@miamigov.com David Martinez 305-673-7071 / davidmartinez@miamibeachfl.gov Tim Milian 305-866-3635 / tmilian@townofsurfsidefl.gov Village of Key Biscayne RFQ 2021-08LA ADRIANA SAVINO, AIA Principal Adriana Savino is an accomplished architect and urban designer working within many scopes and mediums. From custom-designed signage, furnishing and lighting fixtures to parks, streetscapes, neighborhood master plans and residences, Adriana’s work stretches the definition of an “architect”. Regardless of scope or scale, Adriana approaches each project with the intent to reveal the uniqueness of the site. She delves into the cultural, historic, social and ecological contexts, delivering a design that is reflective of and responsive to the needs and desires of the community. Adriana’s work has been widely recognized at the state and international level by numerous organizations, including the Florida Chapter for the American Society of Landscape Architects, American Planning Association Gold Section and Green Roofs for Healthy Cities. Adriana is a registered Architect in the State of Florida. She is actively involved in the field as an advocate for resilient, community-minded design in the public urban environment. SELECTED EXPERIENCE Tamiami Bridge Tender House, Miami, FL Miami Baywalk & Riverwalk Design Guidelines and Brand Development, Miami, FL Matheson Plantation Village Master Plan, Key Biscayne, FL Washington Avenue Streetscape & Master Plan, Miami Beach, FL Cisneros Residence, Coral Gables, FL 41st Street Bridge & Master Plan, Miami Beach, FL Homestead Bayfront Park Master Plan & Design Guidelines, Homestead, FL Village of Biscayne Park Signage, Biscayne Park, FL The Barnacle Resiliency Master Plan, Miami, FL PAR 3 Community Park, Miami Beach, FL EDUCATION Master of Architecture with a Certificate in Urban Design, University of Pennsylvania, 1982 Bachelor of Architecture, Universidad Central de Venezuela, 1979 PROFESSIONAL QUALIFICATIONS Registered Architect: AR0014444, FL PROFESSIONAL AFFILIATIONS American Institute of Architects SELECTED HONORS FLASLA Award of Excellence, South Pointe Park, 2019 FLASLA Award of Honor, PAR 3 Community Park, 2018 FLASLA Award of Merit, Miami Beach City Hall, 2015 FLASLA Award of Merit, Museum Park, 2015 FLASLA Award of Merit, Cisneros Residence, 2015 FLASLA Award of Merit, Sanchez Garden, 2015 Green Roofs for Healthy Cities, Aventura Optima, 2015 FLASLA Frederic B. Stresau Award, Korge Residence, 2007 APA Gold Section Award of Excellence, Homestead Bayfront Park Master Plan & Design Guidelines Village of Key Biscayne RFQ 2021-08LA KELLY HITZING, PLA Senior Associate Kelly Hitzing brings a wealth of experience to Savino & Miller Design Studio, she worked at various firms throughout the country before returning to her native Florida where she completed domestic and international projects of all scales and types – from high end waterfront residential to master planning entire islands in the Caribbean. Kelly chose to join Savino & Miller Design Studio to pursue sustainable projects in the public realm that are part of the solution for sea-level rise in Miami. She is currently the project manager for the studio’s large-scale resiliency projects in Miami. PROFESSIONAL QUALIFICATIONS Registered Landscape Architect: FL#LA6667334, FL EDUCATION Master of Landscape Architecture, University of Virginia, 2012 Bachelor of Fine Art, University of Tennessee, 2000 HONORS ASLA Award of Honor in Communications, 2013 PROFESSIONAL REFERENCES Fernando Paiva 954-457-1393 / fpaiva@hallandalebeachfl.gov Mina Samadi 305-673-7071 / minasamadi@miamibeachfl.gov Tim Milian 305-866-3635 / tmilian@townofsurfsidefl.gov SELECTED EXPERIENCE PAR 3 Community Park, Miami Beach, FL West Avenue Streetscape, Miami Beach, FL Sunrise Park, Hallandale Beach, FL Las Olas Boulevard Corridor Improvements, Fort Lauderdale, FL Bimini Land Use Plan and Design Guidelines, Bahamas Puerto Madero Residences, SLS Lux, Buenos Aires, Argentina Transbay Transit Center, San Francisco, CA Glenstone Sculpture Garden and Museum, Potomac, MD Sawgrass Marriott Resort and Beach Club, Ponte Vedra Beach, FL Forte Dei Marmi, South Beach, Miami, FL Bal Harbour Shops, Bal Harbour, FL L’Acqua, Jumby Bay, Antigua Rancho el Jacal, Valle de Bravo, Mexico Jade Signature, Sunny Isles, FL Sunset Island Residence, Miami Beach, Florida 27 Star Island Residence, Miami, FL Wheaton Way Residence, Long Island, New York 91 Leonard Residence , New York, New York 76 11th Avenue Residence, New York, New York Village of Key Biscayne RFQ 2021-08LA JOSE FONSECA, ALSA Senior Associate Jose has been practicing landscape architecture for the last eight years, formerly working in a directorship role at his former firm. As an associate at Savino & Miller Design Studio, Jose manages private and public projects from conceptual design to construction administration. He is particularly experienced in parks and high-end development, but has completed projects in a wide range of areas. Jose is very active in the field, taking leadership roles in the local ASLA chapter and at the start- up organization Future Landscape Architects of America. EDUCATION Master of Landscape Architecture, Florida International University, 2011 HONORS ASLA Award of Honor, The Ecological Atlas Project, 2017 PROFESSIONAL AFFILIATIONS American Society of Landscape Architects Future Landscape Architects of America SELECTED EXPERIENCE Kenect Miami, Miami, FL Coral Gables Bark Park, Coral Gables, FL Midtown Miami Community Park, Miami, FL Margaret Pace Dog Park, Miami, FL Hadley Park, Miami, FL Oak Grove Park, Miami, FL Tree Island Park, Miami, FL Gables Waterway Tower, Coral Gables, FL Veridian Grove Estates, Miami, FL Hidden Bay Condominiums, Aventura, FL Diaz Residence, South Miami, FL Finskiy Residence, Tahiti Beach, Coral Gables, FL Battier Residence, Coral Gables, FL Norland Senior High School, Miami Gardens, FL Cutler Bay Middle School, Cutler Bay, FL Zelda Glazer Auditorium, Miami, FL Ahavas Torah Synagogue, Miami Beach, FL Ben Sheppard Elementary, Hialeah, FL E+S Shull, Miami Beach, FL The Wynwood Yard, Miami, FL Vibe Cafe 305, Miami, FL Village of Key Biscayne RFQ 2021-08LA XIAOYUAN DU Associate Xiaoyuan Du began her career in landscape architecture at Savino & Miller Design Studio. She has quickly taken on the role of project manager and led the design development on a number of projects, including parks, commercial buildings, high-end residential and hospitality. Xiaoyuan’s fine arts background has translated to exceptional skills for graphics rendering, mastering Lumion, Photoshop and SketchUp, to name a few. EDUCATION Master of Landscape Architecture, University of Arizona, 2016 Bachelor of Landscape Architecture, Sichuan Fine Arts Institute, 2014 HONORS AZASLA Student Collaborative Honor Award, 2015 SELECTED EXPERIENCE 15th Terrace Town Home, Miami Beach, FL 1600 Washington Avenue, Miami Beach, FL River Landing, Miami, FL PAR 3 Community Park, Miami Beach, FL West Avenue Streetscape, Miami Beach, FL Leucadendra Park, Coral Gables, FL 800 Lincoln Road, Miami Beach, FL Wynwood Brewery, Miami, FL 709 Alton Road, Miami Beach, FL Miami Baywalk & Riverwalk Design Guidelines, Miami, FL SoBu Hotel, Atlanta, GA Village of Key Biscayne RFQ 2021-08LA PATRICIA MATAMOROS, ASLA Associate Patricia Matamoros began her career in architecture and after a few years working in the field, made the decision to return to graduate school and study landscape architecture. She started this degree in Caracas, Venezuela and finished it in Miami, all the while interning at Savino & Miller Design Studio. Upon graduation she accepted a full-time position at the studio and has since engaged in a number of public and private projects as a project manager and design associate. Patricia is particularly passionate about recovering unused or misued public spaces for community enjoyment, as well as increasing the resilience of coastal cities against sea-level rise. SELECTED EXPERIENCE The Barnacle Historic State Park, Miami, FL La Clara Residences, West Palm Beach, FL Essex House-Clevelander Hotel, Miami Beach, FL PAR 3 Community Park, Miami Beach, FL Macleod Residence Master Plan, Miami, FL NE 124th Street Mixed-Use Development, Miami, FL Gwen Cherry Park Playground, Miami, FL Miami Baywalk & Riverwalk Design Guidelines, Miami, FL EDUCATION Master of Landscape Architecture, Florida International University, 2019 Bachelor of Architecture, Universidad Central de Venezuela, 2013 PROFESSIONAL AFFILIATIONS American Society of Landscape Architects HONORS ASLA Student Award of Merit, Parque del Recuerdo, 2019 FLASLA Student Award of Merit, Parque del Recuerdo, 2019 Village of Key Biscayne RFQ 2021-08LA KRISTELLE BOULOS Business Development & Marketing Manager Kristelle holds a degree in Landscape Architecture from the American University of Beirut. She was first inspired to create green public spaces due to the dense urban setting of her hometown, Beirut. She has six years of experience working as a landscape designer in Beirut, Washington D.C and Miami. Her career and interests organically led her to the business development and marketing side of the industry, which she believes is an extension of the design process. Her mission is to strategize growth opportunities, strengthen the marketing outreach, and help the team become more innovative, impactful and efficient. SELECTED EXPERIENCE Little River Adaptation Action Area, Miami, FL Bal Harbour Village Park, Bal Harbour, FL Private Island Master Plan, British Virgin Islands Tampa C Block, Tampa, FL National Pulse Memorial and Museum Competition, Orlando, FL 3050 Aventura, Aventura, FL 3948 Country Club Residence, Fort Lauderdale, FL Taiclet Residence Garden, Miami Beach, FL Tamayo Residence Garden, Fort Lauderdale, FL Greenberg Park, Ocean Reef Club, Key Largo, FL City Center DC Supplemental Landscape, Washington DC Denning House, Stanford University, Stanford, CA New US Embassy Compound, Ankara, Turkey New US Consulate Compound, Nogales, Mexico New US Embassy Compound, Nassau, Bahamas EDUCATION Bachelor of Landscape Architecture, American University of Beirut, 2014 PROFESSIONAL AFFILIATIONS American Society of Landscape Architects USGBC LEED AP Building Design + Construction HONORS Dean’s Honor List, 2014, American University of Beirut HLB Lighting Design Professional Affiliations International Association of Lighting Designers, Associate Illuminating Engineering Society, South Florida Chapter Secretary NCQLP Lighting Certification Years of Experience Total: 11 At HLB: 9 Education Penn State University, Bachelor of Architectural Engineering Awards Lighting Magazine – 2018 40Under40 North America IES Illumination Award of Merit 53rd St. New York Public Library IES Illumination Award of Merit Google Cambridge Center Penn State Architectural Engineering 2012 Thornton Tomasetti First Place BIM Thesis Award Simi Burg ASSOC. IALD, MIES, LC | ASSOCIATE PRINCIPAL ROLE: PRINCIPAL IN CHARGE “The art of lighting design is understanding and arranging a scientific phenomenon into a creative composition that stimulates the emotions and entertains the senses.” About Simi Simi’s lighting career began at HLB as an intern in the NY office before developing into a leader at the firm, now running the Miami office. Simi is inspired by her surroundings and the local design community that always is trying to push the boundary on design and innovation. She is passionate about living and working in a booming city that is colored by Latin flare, a prominent art and music scene, and backdropped by beautiful waters, beaches, and stunning sunsets. Simi’s experience on many different types of market sectors allows her to flex her design muscles and develop unique solutions for each application. Her favorite market sectors are Workplace, specifically corporate creative, and Urban and Master Planning. She loves using light to enhance the comfort and wellness for people that spend most of their day in these spaces. She also finds joy being involved in exterior public projects that are changing the landscape of the city and being able to transform the nighttime experience to provide iconic venues for the residents and visitors to “live, work, and play”. Select Projects Miami Baywalk - Riverwalk Miami, FL Savino Miller Design Studio Miami Underline Masterplan & Phase 1 Miami, FL James Corner Field Operations Miami Underline Phase II & Phase III Miami, FL Kimley-Horn Associates Lincoln Road Masterplan Miami, FL James Corner Field Operations Mary Brickell Village Miami, FL Perkins & Will Miami Beach Smart City Street Lighting System Miami, FL Jacobs Engineering Group West End Square Dallas, TX James Corner Field Operations Village of Key Biscayne RFQ 2021-08LA Fabian has experience in urban design and livable transportation projects that create community supported, context-sensitive design solutions for redeveloping suburban and urban environments. He has worked on unique and relevant projects in both the public and private sectors, giving him a broad understanding of the planning and programming of multimodal and complete streets programs and the implementation of creative placemaking strategies. He has led or collaborated on projects in Florida and across the country. Based on his integrated land use and transportation approach to design, Fabian understands pedestrian issues and walkability, street design and connectivity, traffic calming, placemaking, urban redevelopment and revitalization, and transit station area design and planning. As a project manager with a design and planning background, Fabian is interested in advancing initiatives to make cities better places to live. FABIAN DE LA ESPRIELLA, AICP Principal EDUCATION MA, Urban & Regional Planning, University of Florida BS, Architecture, Pontificia Universidad Javeriana YEARS OF EXPERIENCE 16 LICENSES American Institute of Certified Planners 2013 / No. 026021 AWARDS President’s Award for the Downtown Orlando Venues Master Plan; 2008; Florida Redevelopment Association FLASLA Award of Excellence for Biscayne Green; 2017; American Society of Landscape Architects Florida Chapter IDA Award of Excellence for Biscayne Green, Public Space Category; 2017; International Downtown Association CNU Charter Award for Biscayne Green; 2018; The Congress for the New Urbanism (CNU) PLACEMAKING: INTEGRATED LAND USE & TRANSPORTATION PLANNING Fabian has managed or played a key role in the development of studies focused on creating frameworks that integrate land use, urban design, and transportation interventions with policy and market realities. These efforts often result in establishing an urban design direction and clear transportation objectives. Projects range from downtown visioning plans to neighborhood traffic calming strategies. Fabian led the concept development and implementation of a Complete Streets pilot project, featuring the first bus-only lane and dedicated bicycle lane in Downtown Miami. He recently also developed Complete Streets concept alternatives for NW 9th and NW 7th Avenues in Fort Lauderdale. COMMUNITY ENGAGEMENT AND DESIGN WORKSHOPS Fabian is often invited to facilitate and develop programs for engaging community members, public officials and staff, and industry professionals for the purposes of reaching informed consensus on planning and design initiatives. Activities often include facilitated walking audits, workshops, public meetings, or outreach strategies for entire projects. He has coordinated and facilitated charrettes/workshops, conducted one-on-one interviews, and applied both hand-drawn graphics and digital media to effectively engage community members in communicating ideas, input, and discussion. BISCAYNE GREEN TACTICAL URBANISM INSTALLATION; MIAMI, FL Fabian has led the implementation of temporary installations or pilot projects, helping government agencies explore new ideas and shift away from the conventional approach of designing the transportation network only for automobiles. Fabian led the implementation of Biscayne Green, a month-long public space intervention showcasing the potential of a redesigned Biscayne Blvd through downtown Miami into a world-class pedestrian promenade. The installation showcased context-sensitive design improvements and transformed parking lots into active public space programmed with interactive elements and events for the enjoyment of residents and visitors. This project helped minimize the barrier effect the boulevard represents to the community to make downtown a more walkable, accessible, and connected place. ATLANTIC SHORES BOULEVARD VISION PLAN; HALLANDALE BEACH, FL The City of Hallandale Beach is implementing a Complete Streets project along Atlantic Shores Boulevard between US1 and Diplomat Parkway. Fabian served as project manager and lead facilitator for phase I of this project, which included a context assessment, identification of needs and challenges, and the development and evaluation of concept alternatives. The goal is to improve the infrastructure and safety for all users of the street, as well as enhance the aesthetics and sense of place on Atlantic Shores Blvd. To achieve this goal, the team focused on developing conceptual section and plan alternatives for the corridor that respond to community concerns and address existing infrastructure deficiencies. Through this process, the City was able to identify a preferred alternative and develop a plan for implementation that is supported by the community. Phase I of this project was completed during the Spring of 2020. NEXT STOP FORT LAUDERDALE TOD PLANNING STUDY; FORT LAUDERDALE, FL. This project helped the City of Fort Lauderdale advance its Vision. As a project manager, Fabian led a team of experts, who explored mechanisms for the City to foster the walkable, connected, and livable place it wants to be. Fabian engaged with public and private stakeholders through various methods to gather meaningful input as part of a comprehensive engagement process. The study provided the City of Fort Lauderdale with tools to address multimodal street prioritization, land development regulations, market supply and housing affordability, transportation demand, and interagency coordination challenges within the planning area. Fabian has experience in urban design and livable transportation projects that create community supported, context-sensitive design solutions for redeveloping suburban and urban environments. He has worked on unique and relevant projects in both the public and private sectors, giving him a broad understanding of the planning and programming of multimodal and complete streets programs and the implementation of creative placemaking strategies. He has led or collaborated on projects in Florida and across the country. Based on his integrated land use and transportation approach to design, Fabian understands pedestrian issues and walkability, street design and connectivity, traffic calming, placemaking, urban redevelopment and revitalization, and transit station area design and planning. As a project manager with a design and planning background, Fabian is interested in advancing initiatives to make cities better places to live. FABIAN DE LA ESPRIELLA, AICP Principal EDUCATION MA, Urban & Regional Planning, University of Florida BS, Architecture, Pontificia Universidad Javeriana YEARS OF EXPERIENCE 16 LICENSES American Institute of Certified Planners 2013 / No. 026021 AWARDS President’s Award for the Downtown Orlando Venues Master Plan; 2008; Florida Redevelopment Association FLASLA Award of Excellence for Biscayne Green; 2017; American Society of Landscape Architects Florida Chapter IDA Award of Excellence for Biscayne Green, Public Space Category; 2017; International Downtown Association CNU Charter Award for Biscayne Green; 2018; The Congress for the New Urbanism (CNU) PLACEMAKING: INTEGRATED LAND USE & TRANSPORTATION PLANNING Fabian has managed or played a key role in the development of studies focused on creating frameworks that integrate land use, urban design, and transportation interventions with policy and market realities. These efforts often result in establishing an urban design direction and clear transportation objectives. Projects range from downtown visioning plans to neighborhood traffic calming strategies. Fabian led the concept development and implementation of a Complete Streets pilot project, featuring the first bus-only lane and dedicated bicycle lane in Downtown Miami. He recently also developed Complete Streets concept alternatives for NW 9th and NW 7th Avenues in Fort Lauderdale. COMMUNITY ENGAGEMENT AND DESIGN WORKSHOPS Fabian is often invited to facilitate and develop programs for engaging community members, public officials and staff, and industry professionals for the purposes of reaching informed consensus on planning and design initiatives. Activities often include facilitated walking audits, workshops, public meetings, or outreach strategies for entire projects. He has coordinated and facilitated charrettes/workshops, conducted one-on-one interviews, and applied both hand-drawn graphics and digital media to effectively engage community members in communicating ideas, input, and discussion. BISCAYNE GREEN TACTICAL URBANISM INSTALLATION; MIAMI, FL Fabian has led the implementation of temporary installations or pilot projects, helping government agencies explore new ideas and shift away from the conventional approach of designing the transportation network only for automobiles. Fabian led the implementation of Biscayne Green, a month-long public space intervention showcasing the potential of a redesigned Biscayne Blvd through downtown Miami into a world-class pedestrian promenade. The installation showcased context-sensitive design improvements and transformed parking lots into active public space programmed with interactive elements and events for the enjoyment of residents and visitors. This project helped minimize the barrier effect the boulevard represents to the community to make downtown a more walkable, accessible, and connected place. ATLANTIC SHORES BOULEVARD VISION PLAN; HALLANDALE BEACH, FL The City of Hallandale Beach is implementing a Complete Streets project along Atlantic Shores Boulevard between US1 and Diplomat Parkway. Fabian served as project manager and lead facilitator for phase I of this project, which included a context assessment, identification of needs and challenges, and the development and evaluation of concept alternatives. The goal is to improve the infrastructure and safety for all users of the street, as well as enhance the aesthetics and sense of place on Atlantic Shores Blvd. To achieve this goal, the team focused on developing conceptual section and plan alternatives for the corridor that respond to community concerns and address existing infrastructure deficiencies. Through this process, the City was able to identify a preferred alternative and develop a plan for implementation that is supported by the community. Phase I of this project was completed during the Spring of 2020. NEXT STOP FORT LAUDERDALE TOD PLANNING STUDY; FORT LAUDERDALE, FL. This project helped the City of Fort Lauderdale advance its Vision. As a project manager, Fabian led a team of experts, who explored mechanisms for the City to foster the walkable, connected, and livable place it wants to be. Fabian engaged with public and private stakeholders through various methods to gather meaningful input as part of a comprehensive engagement process. The study provided the City of Fort Lauderdale with tools to address multimodal street prioritization, land development regulations, market supply and housing affordability, transportation demand, and interagency coordination challenges within the planning area. Village of Key Biscayne RFQ 2021-08LA Kenneth Didonato, P.E. Civil Engineer/Irrigation Designer Mr. Didonato has over 35 years of experience in the design and installation of irrigation systems. He has worked on projects ranging from golf courses, parks and recreational, institutional, and commercial. He has also worked with numerous public clients such as Broward County, City of Hollywood, Metro-Dade, City of Boca Raton, Cooper City, Town of Davie, City of Hialeah, City of Miami Beach, and Miami Dade Public Schools. Most recently, Mr. Didonato has worked on projects in which the irrigation systems were responding to current Xeriscape Ordinances, as well as utilizing the latest in computer technology from the irrigation industry. PARK/RECREATIONAL EXPERIENCE South Pointe Park, Miami Beach, Florida Palmetto Bay Park, Miami, Florida Wittkop Park, Homestead, Florida Lummus Park, Miami Beach, Florida Pierson Park, West Palm Beach, Florida Tree Farm Park, Key Biscayne, Florida Pines Recreation Center, Broward Community College – South Campus, Florida West 76th Street Park, Hialeah, Florida Sugar Sand Park, Boca Raton, Florida Cypress Park, Coral Springs, Florida Hickory Point Recreational Facility, Tavares, Florida Flamingo Park Athletic Fields, Miami Beach, Florida Florida Atlantic University – Baseball Stadium, Miami, Florida Patch Reef Park, Boca Raton, Florida C.B. Smith Park, W. Hollywood, Florida Heritage Park, Broward County, Florida Tradewinds Park, Broward County, Florida PUBLIC/URBAN EXPERIENCE 41st Street Beautification, Miami Beach, Florida Paradise Island Roadway, Bahamas Doral Isles, Dade County, Florida Aventura Boulevard, Aventura, Florida Valencia Point, Boynton Beach, Florida Artesia, Sunrise, Florida Four Fillies Farm, Pinecrest, Florida Donald Ross Village, Palm Beach, Florida Silver Lakes, Broward County, Florida Sallie Mae Loan Servicing Center, Lynn Haven, Florida City of Hollywood Miscellaneous Roadway Right of Ways Pines Boulevard Flamingo Road Sheridan Street Pembroke Road Dade County Aviation Department, Miami, Florida Opa-Locka Airport Landscape Improvements Miami International Airport – Ground Transportation Improvements Rapid Transit Stations for Hialeah, Okeechobee, Earlington Heights, Allapattah and University High School ‘CCC’, Dade County, Florida High School ‘DDD’, Dade County, Florida Primary Learning Center K, N, Q, S, V, Dade County, Florida R.R. Moten Elementary, Dade County, Florida Sweetwater Elementary, Miami, Florida Hibiscus Elementary School, Miami, Florida Elementary School I-91; Broward County, Florida Elementary School K-91, Q-91, S-91; Broward County, Florida South Point Elementary School, Miami Beach, Florida Homestead Elementary School, Homestead, Florida REGISTRATION Registered Civil Engineer in the State of Florida, PE #020892 EDUCATION Naval Officer Candidate School, 1969 Master of Science in Civil Engineering, University of Florida, 1968 Bachelor of Science in Civil Engineering, Newark College of Engineering, 1966 Village of Key Biscayne RFQ 2021-08LA Jeff Shimonski -Bio 1 Jeff Shimonski Tropical Designs of Florida P.O. Box 5177 Pinecrest, Florida 33256 Revised: August 24, 2014 Experience President,Tropical Designs of Florida 1995 –Present Tropical Designs provides consultant services for tropical and sustainable site development,tropical horticulture, arboriculture, animal exhibit design, development of tropical integrated pest management programs and expert witness testimony in South Florida and internationally.Selected projects include: Qatari Dair project in Sharm El Sheikh, Egypt, Miami MetroZoo’s Neotropical exhibit in Miami Florida, Garden of the Groves Park in Grand Bahama Island,The Ginger Factory in Yandina, Australia, Landscape Management Systems in Guam,Tahiti Beach Homeowners Association in Coral Gables, Florida. www.TropicalDesigns.com is a horticultural website created in 1997 to highlight tropical natural history subjects including; tropical plants, tropical arboriculture, tropical animals, Integrated Pest Management practices, composting, the planning and construction of theme parks, hurricane horticulture and hurricane and typhoon tree recovery.Many of my published articles can be found on this site. www.MalaysiaFlora.com is website on the flora,fauna and geography of Malaysia and Borneo that was created in 2009. Featured on the site are my articles and photos on plants, insects, animals and other subjects related to that part of the world. Vice President Horticulture, Jungle Island June 2007 – February 2014 (Retired) Responsible for ongoing site development and management including horticulture, management of the site in a continued sustainable manner, exhibit design and construction, and general facilities management including general park maintenance, night security and housekeeping. Site Landscape Director,Director of Horticulture, Parrot Jungle Island 2002 – June 2007 I directed the growing and installation of plant material for this facility.I was responsible for mature tree relocation and installation and ongoing maintenance of this new 18-acre park located between downtown Miami and South Beach through innovative horticultural techniques to create a tropical theme park featuring tropical animals,a lush tropical canopy and dense foliage.This entire landscape project was designed, installed and maintained in a fully sustainable manner. The title of Site Landscape Director included exhibit construction coordinator, site project manager, and art director for faux rock exhibits and project manager for the Ichmura Miami Japanese Garden. The responsibilities as director of Horticulture and Maintenance for Parrot Jungle Island included ongoing landscape design, plant growing, selection, installation, and all other horticultural aspects of the site. Other tasks included ongoing construction,exhibit design and management of general park maintenance, housekeeping, night security, and general facilities management. Question Set 1: Qualifications Question Set 1 Instructions Please use the Response column for short answers to the question asked and the Comment column to provide additional clarification if necessary. Some questions have been set to not allow a comment. Those questions will be marked red beside the comment indicating a comment is not allowed.. For questions that require long answers, please choose the "See Comment" option and include the longer answer in the Comment field. Question Response Comment ontact 1 1 1 1 What is the name of the individual submitting this Proposal on behalf of your firrn? 1 1.2 What is this person's title? 1.1.3 Please provide a contact telephone number: 1.1,4 Please provide a contact email address: Company Profile 1.2.1 How many years has your company been in business under its current name and ownership? 1.22 How many years has your company provided services consistent with those requested in this RFQ? 1.2.3 What is your company's primary business? 1.2 4 Type of Company: 1 2.5 Federal Employer Identification Number (FEIN) 1.2,6 Date registered to conduct business in Florida: 1..2.7 Primary Office Location: 1.2.8 Local Office Location (If same as primary, please indicate so): 1 2 9 Will all goods/services be provided out of the local office location? If not, then indicate what other office services will be provided from, 1.2,10 Total Number of Employees: 1 3 1 Identify all owners or partners of the company (Provide Name, Title, and Percent Ownership): l 3 2 Is any identified owner an owner of another company? (If yes, identify the name of the owner and the other company name, and the ownership interest) SkirlingAuth Kristelle Boulos Business Development and Marketing Manager 305.895-9082 a 300 kfr&lellet i¢avinom Ilter,com 27 years and 9 months 27 years and 9 months Landscape Architecture Corporation 65-0412661 04/16/1993 12345 NE 6th Ave Suite A, North Miami, FL 33161 12345 NE 6th Ave Suite A, North Miami, FL 33161 Yes 7 See Comment No 7 full-time employees and 1 part-time bookkeeper Adriana Savino, President, 60% Barry Miller, Vice President, 40% The comment must be left blank for this response The comment must be left blank for this response The comment must be left blank for this response Identify all individuals authorized to sign on behalf of the company, indicating 1 4.1 their level of signing authority: (Include name, title, and signing authority Ex. All, Cost up to $ Amount, No -Cost, Other) Contract, Information Identify the five (5) most recent contracts in which your company has provided 1.5-1 services to other public entities. Include the entity's name and a contact person Insurance See Comment See Comment Adriana Savino, President Barry Miller, Vice President Miami Downtown Development Authority: Neal $Chaffers (305.379.8586) City of Miami Beach, CIP: David Martinez (305 673.7071) Miami Dade County PROS: Hongbum Yun (305.755,7922) Miami Dade Office of Resiliency: Christian Kamrath (786..479.8947) City of Coral Gables: Deena Bell -Llewellyn (305.460.5131) 1.6.1 Insurance Carrier Name: 1.62 Insurance Carrier Address: 1 6 3 Provide the number of insurance claims paid out in the last five years: 1.6.4 Provide the total value of insurance claims paid out in the last five years: 1.6.5 Provide insurance representative contact name, telephone, and email address: 1 6.6 Please provide employer modification rating ("EMR"). If no EMR, please explain: The Hartford and Leatzow Insurance/CorRisk Solutions 180 N. Stetson Ave , 94500 Chicago, IL 60601 N/A N/A Karen Bronson 312-637-8755 keren.bron solcorrislcwlutlo ns.com N/A 24 Questions 100.00% Complete Question Set 2: Client References Question Set 2 Instructions "Respondent shall provide the information requested for the its verifiable client references as required in the solicitation documents. Respondent may not use the same reference for more than one (1) project/contract and confidential references shall not be included. References that are listed as subcontractors in the response will not be accepted as references under this solicitation. Entitles having an affiliation with the Respondent (i.e. currently parent, subsidiary having. common ownership, having common directors, officers or agents or sharing profits or liabilities) will not be accepted as references under this solicitation. References should be available for contact during normal business hours, 9:00 AM — 5:00 PM, Eastern Time. The Village vall attempt to contact each reference by telephone no less than three limes. In the event the contact person Indicated cannot be reached following three attempts or is unwilling to provide the requested infonnatien, the reference will be considered 'unverified' for purposes of this RFP. It is the Proposer's responsibility to provide complete and accurate information for each reference, the Village will not correct incorrectly supplied information. NO cta8n Of lack of infa n9tldn or error All relieve Respondent of this responsibility The Village reserves the right to contact references other than those identified by the Respondent to obtain additional information regarding past performance. Any information obtainedas a result of such contact may be used to determine whether or not the Respondent is a "responsible vendor", as defined in Section 287 012(25), Florida Statutes, as may be amended from time to time." Question Response Comment C tent Reference 1 2.1 .1 Name of Client Organization: 2,1,2 Contact Person Name: 2,1 .3 Contact Person Title: 2.1 4 Contact Department: 2 1.5 Contact Telephone: 2 1.6 Contact Email: 2.1.7 Contract Start Date: 2.1.8 Contract End Date: 2,1.9 Contract Value: 2.1.10 Is the Contract still active? 2.1.11 Scope of Work (Provide as much detail as possible): 2.2.1 Name of Client Organization: 2.2.2 Contact Person Name: 2.2 3 Genteel Person Title, 2 4 Contact Deparbnent. 2 2 5 Contact Telephone. City of Miami (Maurice A. Ferre Park) John De Fazes Project Manager Capital Improvements Program 305-416-1094 jdepazos@miam igov.com 2011 2019 $458,000 No See Comment City of Miami Beach (Miami Beach City Hall Complex) David Martinez Director Office of Capital Improvement Projects 305-673-7071 Landscape Architecture: Master Plan, Paving/Site Furniture consultation, Planting 8 Irrigation Improvements, and ConStnataan Phase Services 2.2.6 Contact Email, 2 2.7 Contract Start Date: i 2 2.8 Contract End Date: 2.2.9 Contract Value: 2.210 Is the Contract stir active? 2.211 Scope of Work (Provide as much detail as possible): davldmanmezarruanvbeachll. August2005 November200a $111,300 No See Comment Landscape Architecture: Master Planning, Planting, Hardscape, Site Lighting and Water Feature (SD -CA ) 2.3.1 Name of Client Organization: 2.32 Contact Person Name: 2.3.3 Contact Person Title: 2.3.4 Contact Department 2.3.5 Contact Telephone: 2,3.6 Contact Email: River Landing LLC (River Landing) Andrew Bellinger Principal Real Estate Development and. Advisory 305-442-3108 andvifaytaanAgo cpm 2 3.7 Contract Start Date: June 2017 2.3 8 Contract End Date: 2020 2.3 9 Contract Value: 2.3 10 Is the Contract still active? 2 3 11 Scope of Work (Provide as much detail as possible): $152,000 No See Comment Landscape Architecture: Open Space Master Planning, Landscape, Hardscape, Irrigation, Site Lighting, Site Fumishing 33 Questions 100:00% Complete Question Set 3: Dispute Disclosure Question Set 3 Instructions Answer the questions herein with a Yes or No answer If you answer 'Yes'. to any Of the quesbpns, explain the context surrounding the dispute, the nature of the dispute, the outcome or Status of the dispute, and the monetary amounts, delay. or contract extension Involved in the comment If additional explanation is necessary, please upload a separate document with your response under the DD Attachment option You further acknowledge by submitting a response that all statements made in response to these questions we true and agree and understand trial any misstatement or misrepresentation or falairlcalien of facts shall be cause for forfeiture of rights for further consideration of your response. 1 Qr. aton Response Comment Has your firm or any of its officers, received a reprimand of any nature or been 3 0 1 suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? Has your fine, or any member of your firm, been declared in default, assessed 3 0 2 liquidated damages, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? Has your firm had against it or filed any requests for equitable adjustment, 3 0 3 contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? Has your firm or any of its officers, been under investigation, charged, or 3 0 4 convicted by any law enforcement agency or public entity for violations of the law, other than traffic violations? No No No No The comment must be left blank for this response The comment must be left blank for this response The comment must be left blank for this response The comment must be left blank for this response 3 0 5 Has your firm, or any of its principals, failed to qualify as a responsible No The comment must be left blank for this Proposer/Bidder on any solicitation in the past five (5) years? response 3.0 6 Has your fine, or any of its principals, declared bankruptcy or reorganized under Chapter 11? response No 6 Questions 100.00% Complete The comment must be left blank for this Question Set 4: Key Staff Question Set 4 Instructions Respondent shall answer the following questions for each proposed Key Staff member. Include as much relevant detail as possible for each individual. There are question sets for up to 10 Key Staff members If your company does not intend on proposing 10 Key Staff members, please insert "N/A" into the Response column for question sets in excess of the team being proposed, Question Rospon3e Comrnofit Contract Manager 411 4.1,2 What is the CM's job title? 4,1.3 How many years of experience does the PM have? 4.1 .4 4 1 5 How many years has the PM been employed with your company? 4.1.6 What is the name of the individual that will serve as the Contract Manager ("CM")? How many years of program/project management experience does the PM have? Please list any relevant licenses (including license number) and certifications the PM has: Does the CM have any concurrent commitments to other contracts during the 4.1 7 proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term) Barry Miller Vice President, Founding Principal 42 42 28 State of Florida Landscape Architecture License; LA0000866 Yes Bayshore Park (Par 3) - City of Miami Beach - 3 hrs/week - 100%CD/Ending 2022 Sunrise Park - City of Hallandale Beach - 3 hrs/week - 60% CD/Ending 2022 Surfside 96th St Park - Town of Surfside - 3 hrs/week - SD/Ending 2023 West Avenue Design/Build - City of Miami Beach -2 hrs/week - SD/Ending in 2022 Yotel Hotel - NE 2nd Acquisition LLC - 1 hr/week - CA/Ending 2021 Triton Center- Triton DM LLC - 1 hr/week - 100% CD - Ending 2023 Casa Cuba - Rene Gonzalez Architects - 2 hrs/week - SD - Ending mid -2023 Little River AAA Plan - Miami Dade County Office of Resilience - 1 hr/week - Master Plan - Ending 2021 Pro1act Manager 4..2.1 42,2 42.3 4.2 4 4.2.5 How many years has the PM been employed with your company? 4 2.6 What is the name of the individual that wit serve as the Program/Project Manager (VFW)? What is the PM's job title? How many years of experience does the PM have? How many years of program/project management experience does the PM have? Please list any relevant licenses (including license number) and certifications the PM has' Does the PM have any concurrent commitments to other contracts during the 4 2.7 proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term) Kelly Hitzing Senior Associate 3 Slate of Ftonda Landscape Architecture license 1A6667334 Yes Bayshore Park (Par 3) - City of Miami Beach - 12 hrs/week - 100%CD/Ending 2022 Sunrise Park - City of Hallandale Beach - 12 hrs/week - 60% CD/Ending 2022 Surfside 96th St Park - Town of Surfside - 12 hrs/week - SD/Ending 2023 Kay Staff Member 1' ,A..: 4 3 1 Please provide this staff members name: 4 3.2 Please provide this staff member's job title: 4 3.3 What role will this staff member fill for this contract? 4.3 4 Is this staff member employed by your company? If not, please provide the name of the employer 4 3.5 How many years of experience does this staff member have? 4 3.6 How many years has this staff member been with their current employer? 4 3 7 Please list any relevant licenses (including license number) and certifications this staff member has: Does the this staff member have any concurrent commitments to other 4.3.8 contracts during the proposed tern of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term). Key Staff Member 2 Adriana Savino Principal Urban / Master Planning Yes 33 28 AR14444 Yes McDonough Residence - Brian 8 Georgia McDonough - 3hrs/week Liberman Residence - 3 hrs/week Koslowe Residence - 3 hrs/week Little River AAA Plan - Miami Dade County Office of Resilience - 3 hr/week - Master Plan - Ending 2021 Sunrise Park - City of Hallandale Beach - 3 hrs/week - 60% CD/Ending 2022 4 4.1 Please provide this staff member's name: 4.4.2 Please provide this staff members job title: 4 4 3 What role will this staff member fill for this contract? 4.4.4 Is this staff member employed by your company? If not, please provide the name of the employer. 4 4 5 How many years of experience does this staff member have? 4 4.6 How many years has this staff member been with their current employer? 4 4 7 Please list any relevant licenses (including license number) and certifications this staff member has: Does the this staff member have any concurrent commitments to other 4.4.8 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term). Jose Fonseca Senior Associate Project Designer Yes 10 2 N/A Yes Yotel Hotel - NE 2nd Acquisition LLC - 2 hr/week - CA/Ending 2021 Triton Center - Triton DM LLC - 2 hr/week -100% CD - Ending 2023 Casa Cuba - Rene Gonzalez Architects - 8 hrs/week - SD - Ending mid -2023 Key Staff Member 3 4 5 1 Please provide this staff members name: 4 5.2 Please provide this staff members job title: 4.5.3 What role will this staff member fill for this contract? Xiaoyuan Du Associate Project Designer The comment must be left Monk for this reeporme The O Omen{ must be ten blank for this 4.5.4 Is this staff member employed by your company? If not, please provide the name of the employer. 4 5 5 How many years of experience does this staff member have? Yes 4.5 6 How many years has this staff member been with their current employer? 4 5 Please list any relevant licenses (including license number) and certifications NIA this staff member has: Does the this staff member have any concurrent conrunbnents to other 4,5.8 contractsduring the proposed term of the contract being awarded in this solicitation? If yes, please provide the cient name, estimated commited hours, and the period of engagement (contract term). Yes West Avenue Design/Build - City of Miami Beach - 4 hrsfweek - SD/Ending in 2022 Zelda Glazer - Ht4TB - 8 hrs/week - CD/Ending in 2022 Key Staff Member 4 4.6.1 Please provide this staff member's name: 4.6.2 Please provide this staff members job tide: i, 4.6 3 What role will this staff member fill for this contract? Patricia Matamoros Associate Project Designer 464 Ie Rhis staff member employed by your company? If not, please provide the Yes name of the employer. 4 6 5 How many years of experience does this staff member have? 3 4.6.6 How many years has this staff member been with their current employer? 3 N/A 4 6.7 Please list any relevant licenses (including license number) and certifications than staff member nes. Does the this staff member have any concurrent commitments to other 4.6.6 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contact term). Yes tittle River AAA Plan - Miami Dade County Office of Resilience - 8 hrtweek - Master Plan - Ending 2021 Acadia Park - Miarnt Dade County Parks and Recreation and Open Space - 8 hr/week Key Staff Member 5 4.7.1 Please provide this staff members name: 4.7.2 Please provide this staff member's job title: 4.7 3 What role will this staff member fill for this contract? 4. a Is this staff member employed by your company? if not, please provide the name of the employer. 4.7.5 How many years of experience does this staff member have? 4.7.6 How many years has this staff member been with their current employer? Kristelle Boulos Business Devetopmena and Marketing Manager LEER Yes 2 months The comment must be leh blank tOr Ihi5 response The comment must tie red biartk for this response The cAsrrent mu -St 'x len Wank an this reflimSe 4,9 2 493 4.9 4 495 4.9.6 497 4 7 7 Please list any relevant licenses (including license number) and certifications Credential ID: this staff member has. Does the this staff member have any concurrent commitments to other 4 7 8 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term) Key Staff Member 6 - 4 8 1 Please provide this staff member's name: 4 8 2 Please provide this staff members job title: 4 8 3 What role will this staff member fill for this contract? 4 8 4 Is this staff member employed by your company? If not, please provide the name of the employer 4 8 5 How many years of experience does this staff member have? 4 8.6 How many years has this staff member been with their current employer? 4 8 7 Please list arty relevant licenses (including license number) and certifications this staff member has Does the this staff member have any concurrent commitments to other 4.6.8 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term). 11108077-AP-BD+C Yes Marketing & Business Development and Project Support Little River AAA Plan - Miami Dade County Office of Resilience - 8 hr(week - Master Plan - Ending 2021 Simi Burg Principal in Charge Lighting Design No HLB Lighting Design 9 NCQLP Yes Our combined ability to collaborate on a wide vanety of projects with our diverse lighting team from coast to coast is what makes us a stronger lighting partner Our distinct lighting staff brings the talent of 90+ people from 7 offices around the nation The current workload for our Miami office is averaging approximately 70-75% of the maximum hours possible without the need for work on an overtime basis. We can easily accommodate a work load up to 9D% of maximum. Thus, we would be immediately prepared to allocate hours toward projects for the Wage of Key Biscayne. As Principal in Charge, Simi Burg wit oversee the continuing services opportunities through their duration, Key Staff Member 7' 4.9 1 Please provide this staff member's name: Please provide this staff member's job title: What role will this staff member fill for this contract? Is this staff member employed by your company? If not, please provide the name of the employer. How many years of experience does this staff member have? How many years has this staff member been with their current employer? Please list any relevant licenses (including license number) and certifications this staff member has: Fabian De La Espriella Principal Placemaking and Community Engagement No 16 AICP 8026021 Urbe Studio Does the this staff member have any concurrent commitments to other 4 9 8 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term) Key Staff amber 8 4 10 1 Please provide this staff member's name: 4.10 2 Please provide this staff member's job title: 4 10 3 What role will this staff member fill for this contract? No Kenneth Didonato Civil Engineer/Irrigation Designer Irrigation Design 4.10.4 Is this staff member employed by your company? If not, please provide the No name of the employer 4 10 5 How many years of experience does this staff member have? 50 4.10.6 How many years has this staff member been with their current employer? 4.10 7 Please list any relevant licenses (including license number) and certifications this staff member has: Does the this staff member have any concurrent commitments to other 4 10 8 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term) 4 11 1 Please provide this staff members name: 4 11.2 Please provide this staff members job title: 4 11 3 What role will this staff member fill for this contract? 4 11 4 Is this staff member employed by your company? If not, please provide the name of the employer 4 11 5 How many years of experience does this staff member have? 4.11.6 How many years has this staff member been with their current employer'? 4 11 7 Please list any relevant licenses (including license number) and certifications this staff member has: 4.11 8 Does the this staff member have any concurrent commitments to other contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract term) 40 PE 620892 No Jeff Shlmanski President Arbonsl No ISA Colleted Areonst Municipal Specialist FL- 1052AM No Kenneth Didonato, Inc Tropical Designs of Florida Key S1 ff Member 10 4 12.1 Please provide this staff members name: N/A The comment must be left blank for this response The comment must be left blank for this response The comment must be left blank for this response 4.12.2 Please provide this staff member's job title: NIA 4 12 3 What role will this staff member fill for this contract? N/A 4 12 4 Is this staff member employed by your company? ff not, please provide the WA name of the employer 4 12.5 How many years of experience does this staff member have? N/A : 4 12.6 How many years has this staff member been with their current employer? N/A N/A 4 12.7 Please list any relevant licenses (including license number) and certifications this staff member has: Does the this staff member have any concurrent commitments to other 4 92.6 contracts during the proposed term of the contract being awarded in this solicitation? If yes, please provide the client name, estimated commited hours, and the period of engagement (contract tens). N/A 94 Questions 100.00% Complete The crimrneni rritrat be lee blank for rnis rasptu Z0 The commant must be 1e.9 tkans to. this response Question Set 5: Proposed Subcontractors Re ,ma Coam>ent Subcontractor 1 5.1.1 Company Name of Subcontractor: 5 1 2 Subcontractor Address: 5 1.3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5 1.4 Subcontractors license number: Subcontractor 2 Tropical Designs of Florida P 0 Box 5177, Pinecrest, Florida 33256 Tree Assessment and Reports, Planting Maintenance and Specifications (as needed per ISA Certified Arborist Municipal SpeciaknI FL - t 052AM 5.2 1 Company Name of Subcontractor: 5 2.2 Subcontractor Address: 5 2.3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5 2,4 Subcontractors license number: Kenneth Di Donato. Inc. 2212 Hollywood Bled, Hotlywou4 , Ft 33020 TBD - Irrigation Design and Specifications (as needed per projects) PE #20892 Subcontractor 3 5.3..1 Company Name of Subcontractor: 5 3 2 Subcontractor Address: 5 3 3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5.a4 Subcontractor's license number: HLB Lighting Design 328 NW 29th St, Miami, FL 33127 TBD - Lighting Design and Specifications (as needed per projects) N/A Subcontractor4. 5 4 1 Company Name of Subcontractor: 5.4.2 Subcontractor Address. 5 4 3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5 4 4 Subcontractors license number: Urbe Studio 333 NE 24th street, Miami, FL 33137 TBD - Placemaking and Community Engagement (as needed per project) AICP #026021 Subcontractor 8 5 5 1 Company Name of Subcontractor: 5.5 2 Subcontractor Address: NIA N/A 5.5.3 Provde the approximate percentage of Inc work to be performed by this subcontractor and describe their scope of walk in the comment 5.5.4 Subcontractors license number. N/A N/A Subcontractor 6 5 6 1 Company Name of Subcontractor. 5.62 Subcontractor Address: 5 6.3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5.6.4 Subcontractors license number N/A N/A N/A WA Subcontractor 7 5 7 1 Company Name of Subcontractor. 5.7.2 Subcontractor Address 5 73 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5.7 4 Subcontractor's license number. N/A N/A N/A NIA Subcontractor 8 5.8.1 Company Name of Subcontractor. N/A 5.82 Subcontractor Address: N/A 5 8.3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5.8A Subcontractors license number. N/A N/A Subcontractor 9 5 9 1 Company Name of Subcontractor. 5.92 Subcontractor Address: 5 9.3 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment N/A N/A N/A 5.9.4 , Subcontractor's license number. N/A Subcontractor 10 5 10 1 Company Name of Subcontractor: 5.10.2 Sub�nbaclor Address N/A N/A 5103 Provide the approximate percentage of the work to be performed by this subcontractor and describe their scope of work in the comment 5.10.4 Subcontractoes license number. NIA N/A 40 Questions 10000! Complete EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 14 of 40 1. Definitions 1.1 Additional Services: Those services, in addition to the Basic Services in this Agreement, which the Consultant shall perform at the Village’s option and when authorized by a Statement of Work(s) issued in accordance with this Agreement. 1.2 Agreement: This written Agreement between the Village and the Consultant, including the Appendices attached hereto and all Amendments and Statements of Work issued by the Village hereunder. 1.3 Allowance: Stated dollar amount(s) may be included in this Agreement for the purpose of funding portions of the Services or the Work. Allowances are included in this Agreement to pay for Additional Services, Reimbursable Expenses, or Inspector General Services. Services paid from Allowances shall be authorized by a Statement of Work prior to commencement of the work under the Statement of Work. 1.4 Amendment: Written modification to this Agreement executed by the Village and Consultant covering changes, additions, or reductions in the terms of this Agreement. 1.5 Basic Services: Those services that the Consultant shall perform in accordance with the terms of this Agreement as directed and authorized by a Statement of Work(s). Any Services not specifically addressed as Additional Services are considered Basic Services. 1.6 Change Order: A written agreement executed by the Village, the Contractor, and the Contractor’s Surety if necessary, covering modifications to the Contract. 1.7 Constructability: The optimum use of construction knowledge and experience in planning, design, procurement, and field operations to achieve overall Project objectives. 1.8 Construction Cost: Actual cost of the Work established in the Contract Documents, as may be amended from time to time. 1.9 Contract Documents: The legal agreement between the Village and the Contractor for performance of Work. The documents prepared by the Consultant in accordance with the requirements of a Statement of Work(s) issued hereunder that form the basis for which the Village can receive bids for the Work included in the documents. The Contract Documents shall include, but not necessarily be limited to, the Invitation to Bid/Request for Proposals, Bid Form, Bid Bond, Surety Performance and Payment Bond, General Conditions, Special Provisions, Technical Specifications, and Plans together with all Addenda, and subsequent Change Orders, and Statements of Work. 1.10 Contractor: The firm, company, corporation, or joint venture contracting with the Village for performance of Work covered in the Contract Documents. 1.11 Days: Reference made to Days shall mean consecutive calendar days. 1.12 Defect(s): Refers to any part of the Work that does not follow the Contract Documents, does not meet the requirements of a reference standard, test or inspection specified in the Contract Documents, does not properly function, is broken, damaged or of inferior quality, or is incomplete. The adjective “defective” when it modifies the words “Work” or “work” shall have the same connotation as Defect. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 15 of 40 1.13 Design Schedule and Cost Management Plan (DSCMP): A progress schedule and earned value measurement plan for the design deliverables that will be developed by the Consultant in accordance with the Project and schedule provided by the Village. The DSCMP shall meet all Project milestones in the Village-provided schedule and shall be approved by the Project Manager. The DSCMP earned value procedures are based upon the agreed weighted percentage values of the deliverables for each phase of Basic Services. 1.14 Direct Salaries: Monies paid at regular intervals to personnel other than principals of the Consultant directly engaged by the Consultant on the Project, as reported to the Director of United States Internal Revenue Service and billed to the Village hereunder on a Multiple of Direct Salaries basis pursuant to a Statement of Work for Additional Services under this Agreement. Personnel directly engaged on the Project by the Consultant may include architects, engineers, designers, and specifications writers engaged or assisting in research, design, production of drawings, specifications and related documents, and other services pertinent to the Project Elements. 1.15 Opinions of Probable Cost (OPC): The latest approved written estimate of Construction Cost to the midpoint of construction broken down by the Division format developed by the Construction Specification Institute (CSI) or unit price bid items, including construction allowance contingencies, submitted to the Village, in a format provided by the Village, in fulfillment of the requirement(s) of this Agreement. 1.16 Plans: The drawings prepared by the Consultant, which show the locations, characters, dimensions, and details of the Work to be done and which are parts of the Contract Documents. 1.17 Program: The initial description of a Project that comprises line drawings, narrative, cost estimates, Project Budget, etc., provided by the Village and furnished to the Consultant. 1.18 Project: Project Elements and components of the Project Elements and Services set forth in this Agreement. 1.19 Project Budget: Estimated cost for the Project, prepared by the Village as part of the Program, including the estimated Construction Cost. The Project Budget may, from time to time, be revised or adjusted by the Village, at its sole discretion, to accommodate approved modifications or changes to the Project or the scope of work. 1.20 Project Element: A part of the Project for which Services are to be provided by the Consultant pursuant to this Agreement or by other consultants employed by the Village. 1.21 Project Manager (PM): The individual designated by the Village to represent the Village during the design and construction of the Project. 1.22 Punch List: A running list of defects in the Work as determined by the Consultant with input from the Field Representative and the Project Manager. The initial edition of the Punch List is modified in succeeding editions to reflect corrected and completed work as well as newly observed defects, until the time of Final Acceptance. 1.23 Record Drawings (As-Built Drawings): Reproducible drawings showing the final completed Work as built, including any change to the Work performed by the Contractor pursuant to the Contract Documents, which the Consultant considers significant based on marked-up as-built prints, drawings, and other data furnished by the Contractor. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 16 of 40 1.24 Reimbursable Expenses: Those expenses delineated in Section 5.11.4, “Reimbursable Expenses” of this Agreement, which are separately approved by the Village that are incurred by the Consultant in the fulfillment of this Agreement and which are to be compensated to the Consultant in addition to the compensation for Basic Services. 1.25 Review Set: A partial or complete set of Contract Documents, provided by the Consultant in accordance with the Statement of Work, at the specified percentage of completion of a phase of the Basic Services as provided for in this Agreement, on which the Village may provide written review comments and acceptance of Services. Any review will be general in nature and shall not constitute a detailed checking of the Consultant’s work nor relieve the Consultant of the responsibility for the completeness and accuracy of its Services. 1.26 Services: All services, work and actions by the Consultant performed pursuant to or undertaken under this Agreement. 1.27 Value Analysis (VA): The systematic application of recognized techniques for optimizing both cost and performance in a new or existing facility or to eliminating items that add cost without contributing to required functions. 1.28 Work: All labor, materials, tools, equipment, services, methods, procedures, etc., necessary or convenient to performance by the Contractor of all duties and obligations imposed by the Contract Documents, and representing the basis upon which the total consideration is paid or payable to the Contractor for the performance of such duties and obligations. 1.29 Statement of Work: A written order (consecutively numbered for reference and control purposes) initiated by the Project Manager in accordance with this Agreement, and countersigned by the Village Manager and by the Consultant, directing the Consultant to perform or modify the performance of any portion of the Services. 2. Scope of Services 2.1 Start of Work No Services under this Agreement shall be performed by the Consultant prior to the receipt of an appropriate Statement of Work. Each Statement of Work shall specify the scope of work, time for completion, deliverables, and total compensation for the services authorized. 2.2 Basic Services The Consultant agrees to furnish or cause to be furnished to the extent authorized by a Statement of Work all architectural and engineering professional services, as further specified below, designated as Basic Services, in the phases delineated and described herein unless modified by the Statement of Work, for the design, construction administration, project management, and satisfactory completion of the Project. The Consultant shall be responsible for correction of any errors, omissions, and/or ambiguities as determined by the Project Manager. The Consultant shall furnish sufficient personnel, equipment, and facilities and shall work such hours as necessary to assure such completion. The Consultant may be required to perform all or some of the services presented in this Agreement, depending on the needs of the Village. The Services will be provided on an on-going as needed basis. The Consultant will phase the Work required to complete a Project so that each Project is designed and constructed in the most logical, efficient, and cost-effective manner. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 17 of 40 Consultant must coordinate with the residents as necessary to review, discuss and resolve the design and any issues that may arise. The Consultant must advise the Village of its plans to coordinate with residents for approval prior to engaging residents. 2.2.1 Submittals The Consultant shall submit to the Village the deliverables listed within an issued Statement of Work in a format approved by the Village. The Village reserves the right to reject all or part of any submittals that are not complete in their content or do not meet the satisfaction of the Project Manager. The Consultant shall be totally responsible for any additional costs resulting, from such rejections and shall not be entitled to additional compensation therefor. The Consultant shall submit hard and electronic format, as specified herein or otherwise by the Village, copies of all documents required under each Project phase for review, comments, and approval by the Village. The electronic submittal required under this Agreement shall be in a format acceptable to the Village. At the request of the Village, the Consultant shall schedule a review(s) of all plans and documents with the Project Manager at the end of each Project phase, prior to initiating the next phase. 2.2.2 Opinions of Probable Cost The Consultant shall submit Opinions of Probable Cost (OPCs), as described in the Definitions, at the request of the Village. This shall be considered part of the Consultant’s compensation for Basic Services. As part of its OPC, the Consultant shall assist the Village in identifying Project Elements that are eligible for Federal/State grant-in-aid participation. The Consultant shall assist in reviewing applications prepared by the Village and the Project Manager. If meetings with grant agencies are required, attendance at such meetings will be compensated by the Village as Additional Services. The Consultant’s OPC (including construction contingency allowance), broken down by specification sections or unit prices, shall include any adjustments necessary for projected award dates, changes in requirements, or general market conditions. A Statement of Work to proceed with development of Construction Document may not be issued if the OPC, as submitted by the Consultant exceeds the total Village allocated funds for the construction of the Project. No further progress payment shall be made should the OPC in any Project phase exceed the Budget, until an alternate design is provided at no additional compensation, to bring the cost within the Project Budget limitations. Recommendations for reducing the scope of the Project in order to bring the estimated costs within Project Budget limitations, in the event that the OPC exceeds Project Budget limitations, the Consultant must update its documentation, at no additional cost to the Village, to reflect this reduced scope. Any OPC prepared by Consultant represents a reasonable estimate of cost in Consultant’s best judgment as a professional familiar with the local construction industry. 2.2.3 Drawings Throughout all Project phases, all drawings shall be produced electronically using AutoCAD software, which shall be within two (2) years of the latest release. The Consultant must submit all original working drawings in an electronic vector format with an “.dwg” drawing extension. Within the drawing, all external reference files must be bound into one file that represents each of the drawings (hardcopy/prints) in the construction document set. With each submittal, all EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 18 of 40 supporting electronic files, such as images, fonts, and line types, shall be included with the drawings. The Village retains all rights to further use of all electronic drawings as well as blocks, linotypes, layering convention and any other information contained in the electronic drawings that are needed to reproduce the drawings in the construction document set. 2.3 Project Phases 2.3.1 Concept and Data Validation Phase Based on drawings, preliminary budget, and design guidelines provided by the Village, the Village may issue a Statement of Work to Consultant to verify the accuracy and adequacy of all available information for the Project. Such verification shall include, but not be limited to, the following areas: 2.3.1.1 Project Consultant shall examine the information and documents provided by the Village and shall confirm user requirements and determine requirements for additional studies, verify the physical/spatial characteristics of the Project, and the completeness of the information and documents. Consultant may be required to prepare written descriptions of the various options and participate in presentations to multiple groups explaining alternative options. Sufficient detail must be provided to support the presentation materials. If Consultant is requested to participate in presentations, attendance at such meetings will be compensated by the Village as Additional Services. 2.3.1.2 Record Drawings The Consultant shall examine, and verify all as-built conditions as to their completeness and accuracy as depicted on the Record Drawings furnished by the Village 2.3.1.3 Project Budget The Consultant shall examine in detail, the estimated construction costs furnished by the Village. Should this cost verification reveal serious discrepancies and/or deficiencies that would impact the Project and its subsequent stages of development, the Consultant shall inform the Village in writing as to the adequacy of funds required to complete the Project through the construction phase. 2.3.1.4 Surveys The Consultant shall verify the survey information provided by the Village and incorporate such information into the design. The Consultant shall be responsible for obtaining any additional survey information that is required for the completion of the Project and was not provided by the Village. 2.3.1.5 Soils Investigation The Consultant shall prepare a soils investigation plan for use in determining soil characteristics required for proper design of the Project Elements. The plan shall show the number, spacing, and depth of borings required and shall specify such other tests and investigations as may be necessary to provide information prerequisite to the Project’s design. The Consultant shall specify, locate, and coordinate the specific borings and tests to be performed by others and shall interpret the results for application to the Project. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 19 of 40 2.3.1.6 Discrepancies Between Existing and Depicted Conditions Any discrepancies between the actual, existing conditions and conditions depicted on drawings or other information provided by the Village shall be noted by the Consultant. The actual, existing conditions shall then be incorporated into the Contract Documents. The Village shall be informed, in writing, of any discrepancy between actual and depicted conditions. 2.3.1.7 Deficiencies of Information The Consultant shall inform the Village, in writing, of any deficiencies, other than discrepancies from actual, existing conditions found during verification, in the as-built conditions, utility information, survey information and/or soils investigation which are deemed necessary to provide a satisfactory basis on which to perform the Basic Services. Upon agreement of the deficiencies by the Village, the Village may then issue a Statement of Work directing the Consultant to perform the necessary investigations and develop the required additional information as an Additional Service. At its sole option, the Village may direct a geotechnical engineering company, and independent engineering testing laboratory, a survey company, or other firm(s) under contract with the Village to provide the necessary services for the Consultant. The Consultant shall be responsible for verification of the validity, interpretation, coordination, application, and use of all supplemental information, signed and sealed, provided by any such independent consultant. 2.3.2 Schematic Design Phase Upon written confirmation from the Consultant that all elements of the Project have been identified and the Village’s cost estimates have been verified, the Village may issue a Statement of Work to prepare Schematic Design Documents. The Consultant shall review the verified Project with the Project Manager, other Village representatives as applicable, and all agencies or other governmental authorities having permitting or other approval authority with respect to the Project. If authorized in writing by the Project Manager, Project Elements or components, and suggestions of such agencies regarding required procedures, are to be followed by the Consultant. Necessary inclusions shall be made when preparing the Design Development and Contract Documents. Upon completion of the agencies’ reviews, the Consultant shall detail in writing the recommendations of the agencies to the Village and shall modify the suggested plan as appropriate and resubmit it for Village review, further modification, and for approval and agreement by the Village. As part of this phase, the Consultant shall prepare and submit deliverables including, but not limited to, the following: 2.3.2.1 Site Plan A site plan(s) of the Project, at a scale to be specified by the Village, showing the Project Elements, existing facilities, and proposed projects pertinent to or interfacing with other projects and with the remainder of the Basic Services under this Agreement. 2.3.2.2 Schematic Design Studies The Schematic Design Studies shall consist of all plans, elevations, sections, perspectives, etc., as required to show the scale and relationship of the design concept to surrounding facilities and other Project Elements plus a narrative report, setting forth in appropriate detail, the criteria to be used EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 20 of 40 in preparing the Contract Documents for the Project Elements and identifying all major equipment and systems required, including alternative items as appropriate, and Work Sequencing Schedules. These Schematic Design studies are preliminary in nature and scope. They shall be further defined, and amplifying details shall be developed, by the Consultant during subsequent phases of the Basic Services. The Village will make a determination, based on the Schematic Design studies and narrative report, of what equipment and systems will be used. In addition, the Village will, based on the investigations and recommendations developed by the Consultant, determine which equipment and other items the Village will purchase outside the Contract for this Project. Should the Village decide to purchase equipment and materials separately and furnish them to the Contractor, the Consultant shall, as part of the Basic Services, provide detailed programming and scheduling, perform follow-on liaison with vendors with respect to availability and delivery, and provide any other such Services with respect to such separately purchased and furnished equipment as would otherwise be required had said equipment not been separately purchased and furnished. 2.3.2.3 Drainage The Consultant shall prepare a preliminary drainage plan showing the direction and quantities of flows to each drain. The Schematic Design narrative report shall provide drainage calculations in sufficient details to give assurance that the Project can be used under approved design storm conditions. 2.3.2.4 Barricades, Signing, Marking and Lighting The Consultant shall prepare, as necessary, a preliminary maintenance of traffic plan and construction operations safety plan that show how the Work can be accomplished within operational constraints. It shall delineate the nature, extent, and location of site access, required temporary barricading, signing, marking, and lighting for the Project. 2.3.2.5 Work Sequence and Staging Plan The Consultant shall develop a Work Staging Plan, as requested by the Village, to avoid adverse impacts to residents or Village operations and shall advise the Village, in writing, of any adverse impacts, if any, and estimated increase in Project costs that would result from such staging plan. The Consultant shall develop a Work Sequencing Schedule showing the sequence of construction and the relative time frame within the overall construction period. Alternative plan(s) and associated cost(s) shall also be developed and submitted, along with an analysis by the Consultant of pertinent factors and relative merits of each plan. The Village shall decide which plan to use. 2.3.2.6 Outline Specification The Consultant shall prepare an outline specification that will describe the architectural and engineering requirements, earthwork, utility adjustments and relocations, drainage foundations, mechanical, electrical, utilities, lighting, signalization, signage, markings, external finishes, painting, fire protection systems, plumbing, and other incidental and special equipment being proposed for the Project, all of which will be considerations in the cost estimate. 2.3.2.7 Opinion of Probable Construction Cost The Consultant shall submit an OPC for the Project. The OPC shall include the estimated costs of constructed or acquired facilities and improvements in such detail as required by the Village EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 21 of 40 including each class of equipment, operational systems, and any other direct costs that may be included in the Project by the Village. 2.3.3 Design Development Upon confirmation to proceed from the Village, the Consultant shall prepare Design Development documents from the approved Schematic Design documents. The Design Development documents consist of Drawings, Outline Specifications, Work Sequencing Schedules, and other documents as may be necessary to fix and describe the size and character of the systems and components to be included in the Project. The systems, components, and associated controls shall integrate with and be of like character to those typically found in similar projects unless otherwise specifically approved by the Village in writing. Should the need for additional plans and/or programs become apparent during the course of developing Design Development documents, then such additional plans and programs shall be prepared and included within the Design Development documents. 2.3.3.1 Bid Package Unless otherwise stipulated in a Statement of Work, it is the Village’s intent to bid the Project in one package. The Village, though, reserves the right to direct that a Project be divided into as many contracts as required by operational constraints, adjacent project scheduling, or other reasons as determined by the Village. 2.3.3.2 Value Analysis Upon request by the Village, the Consultant shall conduct a Value Analysis, including life cycle cost analysis and recommendations to maximize value. The Village may request Consultant to present its findings to Village representatives, Village Council, or other stakeholders. 2.3.3.3 Submissions The Consultant shall submit all documents required for the Design Development documents for review and comments by the Village. The Design Development documents shall also include updates to the OPC. These updates shall be based upon the approved size and character of the components of the Project Elements and the incorporation of Village approved recommendations. If the OPC indicates that the Project cost shall be more than the approved OPC in the Schematic Design Phase, then no further progress payment shall be made until an alternate design is provided, at no additional compensation, to bring the OPC within or below the approved OPC in the Schematic Design Phase. The Village may, in its sole discretion, waive this requirement. The Consultant shall not proceed to the Contract Document Phase until all comments have been addressed and the appropriate written approvals have been received from the Village. 2.3.3.4 Exhibits The Consultant shall prepare any exhibits required to convey the intent of the design for presentation to the Village for the Village and any other stakeholders’ review. The Consultant shall resolve all comments, including a follow-up presentation if required. 2.3.3.5 Permitting Review The Consultant shall also, to the extent applicable based on refinements and amplifications effected during the Design Development Phase, review pertinent documents with agencies having permitting or other approval authority with respect to the Project, including those agencies previously consulted in earlier phases, to obtain reviews of such agencies. The Consultant shall EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 22 of 40 report in writing the findings of such reviews and provide recommendations for approval by the Village relative to such findings for implementation by the Consultant. 2.3.4 Contract Documents Upon written direction from the Village, the Consultant shall proceed with the development of Contract Documents from the approved Design Development documents, or other documents provided by the Village. Unless otherwise specified in a Statement of Work, Consultant shall prepare 30%, 75%, and 100%, Contract Documents for review and comment by the Village. 2.3.4.1 30% Contract Documents The Consultant shall submit all documents required under this phase for review and comments by the Village. The 30% Contract Documents submittal shall apply to all applicable disciplines including, but not limited to, architectural, structural, mechanical/HVAC/plumbing/fire protection, electrical, and civil. The 30% Contract Documents submittal shall also include updates to the OPC. If the OPC indicates the cost will be higher than the prior approved OPC, then no further progress payments shall be made until the Consultant provides an alternate design at no additional cost to the Village. The Village may, in its sole discretion, waive this requirement. The Consultant shall not proceed to development of 75% Contract Documents until all comments have been addressed and the appropriate written approvals have been received from the Village. 2.3.4.2 75% Contract Documents Upon approval of the 30% Contract Documents, the Consultant shall prepare 75% Contract Documents. Using the documents prepared under this Article, the Consultant shall submit for review the necessary portions of the Contract Documents to authorities, including, but not limited, County, State, and/or Federal, having jurisdiction over the Project by law or contract with the Village. Said documents shall be sufficient to be permitted as applicable by such authorities. The Consultant shall develop a coordinated plan of execution for this Phase, which will include an outline, or index, of the contents of the Contract Documents along with a schedule(s) for completion. The Consultant shall prepare Plans in a manner that will ensure clarity of line work, notes and dimensions when reduced to 50% of the original size. After acceptance by the Village, the Plans shall become part of the Contract Documents. The Technical Specifications shall provide that a system of quality control and quality assurance be a requirement of the work. The quality control and quality assurance system shall provide procedures to be used by the Contractor and the Consultant to assure the quality of all materials, equipment systems, and furnishings function as intended and are equal to or better than called for in the specifications. The Consultant shall submit all documents required under this phase for review and comments by the Village. The 75% Contract Documents submittal shall apply to all applicable disciplines including, but not limited to, architectural, structural, mechanical/HVAC/plumbing/fire protection, electrical, and civil. The 75% Contract Documents submittal shall also include updates to the OPC. If the OPC indicates the cost will be higher than the prior approved OPC, then no further progress payments shall be made until the Consultant provides an alternate design at no additional cost to the Village. The Village may, in its sole discretion, waive this requirement. The Consultant shall not proceed to development of 100% Contract Documents until all comments have been addressed and the appropriate written approvals have been received from the Village. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 23 of 40 2.3.4.3 100% Contract Documents Upon approval of the 75% Contract Documents, the Consultant shall prepare 100% Contract Documents. The Consultant shall submit all documents required under this phase for review and comments by the Village. The 100% Contract Documents submittal shall apply to all applicable disciplines including, but not limited to, architectural, structural, mechanical/HVAC/plumbing/fire protection, electrical, and civil. The 100% Contract Documents submittal shall also include updates to the OPC. If the OPC indicates the cost will be higher than the prior approved OPC, then no further progress payments shall be made until the Consultant provides an alternate design at no additional cost to the Village. The Village may, in its sole discretion, waive this requirement. The Consultant shall not proceed to development of Bid Documents until all comments have been addressed and the appropriate written approvals have been received from the Village. 2.3.5 Bidding and Award of Contracts After review by the Village of the 100% Contract Documents, the Consultant shall respond to all comments in writing within seven (7) calendar days after receipt of the comments from the Village, acknowledging acceptance of the comments that will be incorporated into the documents during the Bidding and Award of Contracts phase and identifying the rejection of comments not to be incorporated as approved by the Village. The Consultant shall assemble and submit a consolidated set of 100% Contract Documents for back-check by the Village. This set will reflect the revisions required after the 100% review by the Village. The Consultant shall recommend and justify to the Village the overall Project Contract Time, Phasing, Interim Completion Time(s), the amounts of liquidated damages, and any allowances to be incorporated into the Contract Documents. Upon request from the Village, the Consultant shall assist the Village in obtaining bids, responding in writing to Bidders’ inquiries, preparation of addenda, evaluation of Bids and Bidders, and awarding of a Contract(s) for all or a portion of the Work that was bid pursuant to the Contract Documents. The Consultant shall also attend and participate in pre-bid conferences and/or bid openings upon request by the Village. If the lowest responsive Base Bid for a Project exceeds the total authorized construction budget provided to the Consultant, as may be modified from time to time prior to soliciting bids, by 10% or more, then the Village may direct the Consultant to revise the scope of construction to bring the OPC within the total authorized construction budget at no additional cost to the Village. 2.3.6 Construction Administration Upon receipt of a Statement of Work for Construction Administration Services, the Consultant shall provide the Services as set forth herein. The Construction Administration Services shall commence upon receipt of the Statement of Work and end when the final request for payment from the Contractor has been approved by the Village, the Consultant has submitted its Report of Contract Completion, the As-Built Drawings have been received by the Village, and all other Services required, including warranty-related services, has been completed. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 24 of 40 2.3.6.1 Field Visits and Observations Reports The Consultant shall approve the overall progress schedule, schedule of shop drawings submissions, schedule of values, and other schedules required of the Contractor under the Contract Documents. The Consultant shall visit the Work at least once per week, unless otherwise stated in the Statement of Work, evaluate the work for compliance with the Contract Documents, prepare and submit to the Village a detailed written and sequentially numbered report of the observed conditions of the Work, the progress of the Work, and other Work observations, as found or made during each visit to the Work. Such report shall be submitted to the Village at least monthly, unless otherwise stated in the Statement of Work, or more frequently on an interim basis if necessary to prevent or mitigate any increase in Project costs or damages to the Village. The Consultant will not be held responsible for the means, method, techniques, sequences or procedures used, or for safety precautions and programs, in connection with the Work performed by the Contractor, but shall immediately report to the Village any observations of conditions, which in his/her judgment would endanger persons or property or which might result in liabilities to the Village. 2.3.6.2 Certificates for Payment The Consultant shall review and certify the amounts due the Contractor and issue Certificates for Payment in such amounts. The Consultant’s certification for payment shall constitute a representation to the Village, based on the Consultant’s evaluation of the Work and on the data comprising the Contractor’s Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Consultant’s knowledge, information, and belief, the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to minor deviations from the contract documents correctable prior to completion and to specific qualifications indicated by the Consultant. Such certification shall be based on the Consultant’s review and acceptance of the following, nonexclusive list: 1. An evaluation of the Work for conformance with the Contract Documents; 2. The verification of the Contractor’s measurements for work satisfactorily completed; 3. The results of any subsequent test required by the Contract Documents; 4. The review of as-built drawings to determine completeness and accuracy up to the date of the pay request; 5. Any specific qualifications stated in the request for payment; and 6. The confirmation of the cost of labor, materials, and equipment for cost-plus work including disputed work. 2.3.6.3 Review of Claims The Consultant shall assist the Project Manager and other Village personnel or consultants in reviewing and evaluating all Contractor’s claims relating to the cost, execution, and progress of the Work and on all other matters or questions related thereto, including, but not limited to, any change orders, Statements of Work, and potential Statements of Work. 2.3.6.4 Special Inspections The Consultant shall have authority to require special inspection or testing of any Work questioned as to conformity with the Contract Documents whether or not such Work has been fabricated and delivered to the Project, or installed and completed. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 25 of 40 2.3.6.5 Review of Shop Drawings and As-Builts The Consultant shall promptly review and approve shop drawings, samples, and other submissions of the Contractor(s) for conformance with the design concept of the Project Element(s) and for compliance with the information given in the Contract Documents. The Consultant shall render decisions, issue interpretations, and issue correction orders within the times specified in the Contract Documents or, absent such specification, on such timely basis so as not to delay the progress of Work as depicted in the approved construction schedule. Should the Consultant fail to perform these services within the time frames specified in the Contract Documents or, if no time frames are specified, in a timely manner so that such failure causes a delay in the progress of the Work, the Consultant shall be liable for any damages to the Village resulting from such delay including, but not limited to, damages related to delays and inefficiencies incurred by the Contractor for which the Village may be responsible. 2.3.6.6 Revisions to Contract Documents The Consultant shall revise Plans, specifications and other Contract Documents as necessary, shall review Change Orders, Statements of Work, and other appropriate documentation prepared by the Project Manager, and shall assist the Project Manager and Village in negotiations with the Contractor(s) with respect to all changes in the Work. If the need to revise Plans, specifications and other Contract Documents and/or to review Change Orders, Statements of Work, and other documentation is a result directly or indirectly of errors, omissions, and/or ambiguities in the Services rendered by the Consultant, including Sub-consultants, then such work shall be provided by the Consultant at no additional cost to the Village. 2.3.6.7 Substantial Completion and Final Acceptance The Consultant shall, prior to Substantial Completion of the Work, inspect the Work with the Project Manager, to determine initial Punch List items and to ensure that all Work has been commissioned in accordance with the requirements of the Contract Documents. The Consultant shall re-inspect the work with the Project Manager as many times thereafter as is needed to establish a time of Substantial Completion. The Consultant shall review each edition of the Punch List before it is issued by the Project Manager. The Punch List shall record defects observed in the Work and incomplete commissioning in first and succeeding visits, and defects corrected (recorded by striking items from the punch list or by identifying items as corrected). a. Contractor’s Closeout Submittals and Actions The Consultant shall review the Project Manager’s record of closeout submittals and actions for concurrence. b. Determination of Substantial Completion When the Punch List has been reduced to the point at which, in the judgment of the Consultant and Project Manager, the Work can be immediately utilized for its intended purpose, division of responsibility for carryover items from the Contractor to Village has been set forth, and all Punch List items are judged to be capable of completion in not more than 60 days or such other time as may be otherwise approved by the Village, upon recommendation of the Project Manager, the Consultant shall review, concur, and upon approval by the Village, set the date of Substantial Completion. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 26 of 40 c. Certificate of Occupancy If a Certificate of Occupancy is required on the Project, the Consultant and Project Manager shall not certify the Work as substantially complete until a Certificate of Occupancy has been issued in accordance with the Florida Building Code. d. Determination That the Work is Not Substantially Complete If the required submittals and actions by the Contractor are deficient, or if in the judgment of the Project Manager the Work will not be ready for final acceptance within the time parameters specified herein, the Consultant shall notify the Project Manager, the Village, and the Contractor in writing that Substantial Completion cannot be declared, and include a list of deficient Contractor’s submittals, deficient Contractor’s actions, defective or incomplete items in the Work, and any other supporting reasons the Project Manager and/or the Consultant may wish to state.\ e. Retainage for Uncompleted Work The Consultant shall review and concur with the Project Manager’s recommendation of an amount to be held as retainage that will ensure that the Village can employ other contractors to complete each item of work in the event of the Contractor’s failure to complete. Upon approval by the Village, this retainage for uncompleted work shall be deducted from the retainage amount otherwise due the Contractor at the time of Substantial Completion. Retainage for uncompleted work will not be paid until the Contractor completes all uncompleted items. f. Final Acceptance When in the judgment of the Project Manager and the Consultant the Work is complete, the date of Final Acceptance shall be set by the Village. g. Post-Final Acceptance The Consultant shall furnish to the Village at the Consultant’s expense a final, complete, and fully updated record set of documents. The record drawings shall be submitted in the following formats: • Two (2) sets of 30” x 42” Electrostatic black line prints; and • Two (2) sets of electronic drawings: o Based on submission date, the .dwg version must be within two years of the AutoCad version currently available. Transmission may be through CD, DVD, or external hard drive. The complete set of Record Drawings shall include all pertinent shop drawings as well as the Plans included in the Contract Documents as adjusted to comply with the as-built Work. The Consultant shall verify that all Record Drawings prepared by the Contractor are prepared in a manner that will ensure clarity of line work, notes, and dimensions. The Consultant shall provide a certification of the quality of all equipment and systems that are part of the finished work. The Consultant shall furnish to the Village in an electronic database (Microsoft Excel 2000 or later) an index, summary, and copies of all warranty documents required to be furnished by Contractor under the consolidated Contract Documents. The Project Manager and Contractor will be responsible for providing an index and summary list of equipment by serial number and indicate for each the warranties, the term, conditions, and the purported legal enforcement and recourse EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 27 of 40 rights of the Village as indicated by the language in the Warranty. This list shall be reviewed by the Consultant. The Consultant shall inspect the entire Project thirty (30) days prior to the expiration of the warranties. The Consultant shall report its findings to the Village sufficiently prior to the end of the warranty period to enable the Village to issue an action report to the Contractor prior to expiration of the warranty period. The Consultant’s report shall be complete with specific recommendations covering any portion of the Work to be repaired or replaced. In addition to the requirements set forth above, the Consultant shall perform those duties of the Consultant as set forth in the Contract Documents. 2.3.7 Meetings and Reports 2.3.7.1 Meetings As part of providing the Basic Services, the Consultant shall attend all meetings wherein information relating to the Basic Services is discussed, and shall provide consultation to the Village regarding such information. These meetings shall include, but shall not necessarily be limited to, regularly scheduled meetings concerning design coordination, and such other meetings, whether regularly scheduled or specially called, as may be necessary to enable the Consultant to coordinate his/her Services with, and provide information to and/or obtain information from, the Village, its consultants and contractors, and all others with whom coordination or liaison must take place in order to fulfill the intent and purposes of this Agreement and the Contract Documents. Unless otherwise directed by the Village, the Consultant shall prepare and disseminate in a timely manner meeting notices and agenda, briefing materials, meeting minutes, meeting reports, etc., appropriate to such meetings. 2.3.7.2 Reports In addition to any specific reports called for elsewhere in this Agreement, the Consultant shall submit to the Village a monthly progress report of the status and/or results of all Services required to be performed under this Agreement. This Report shall be submitted with the invoice for Services performed during the corresponding period. Each report shall include but not be limited to: a brief narrative the progress made during the previous month and the estimated incremental and total percentages of each assigned Project Element that have been completed; any problem(s) encountered during the month and any actions taken to solve or alleviate the problem(s); any changes which may have occurred in the projected dates of the events; a statement from the Consultant as to each Project Element that the Project is either on schedule or the Project Element is not on schedule and should the latter be stated, then the Consultant shall also state the length of delay and the reasons for the delay. The Consultant shall explicitly state recommendations for alleviating the delay and in subsequent monthly progress reports state whether or not the delay has been alleviated. Such report shall also relate the aggregate services performed to the total compensation paid and payable to the Consultant hereunder for each Phase of the Basic Service as set forth in the corresponding invoice for payment. 2.4 Statement of Work When the Village has determined that a specific phase of a Project or a Project is to proceed, the Village will request the Consultant prepare a Statement of Work Proposal on a form provided by the Village. The Village will provide a preliminary scope of work for the Consultant to base its EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 28 of 40 Statement of Work Proposal from, and the Village and Consultant may have preliminary meetings to further define the Scope of Services and to resolve any questions. The Statement of Work Proposal must include the proposed Scope of Services, total time for performance, time for per of each task, phase or deliverable, staffing, including proposed hours per individual and/or classification, proposed fees, Subconsultants, and deliverable items and/or documents. The Village may accept, reject, or negotiate revisions to the Statement of Work Proposal. Upon conclusion of negotiations, the Consultant may be required to submit a final, revised Statement of Work Proposal. Upon approval of the Statement of Work Proposal, the Village Manger will issue an executed Statement of Work for the Project. The Village reserves the right to terminate negotiations and not issue a Statement of Work to Consultant. Request for a Statement of Work Proposal shall not be construed as a guarantee of work. It is understood that a Statement of Work may be issued under this Agreement at the sole discretion of the Village, and that the Consultant has no expectation, entitlement, right to or privilege to receive a Statement of Work for any Project or task. The Village reserves at all times the right to perform any or all Professional Services in-house, or with other private professional architects or engineers as provided by Section 287.055, Florida Statutes, as amended, (Consultants' Competitive Negotiation Act) or to discontinue or withdraw any or all Projects or tasks or to exercise any other choice allowed by law. 3. Additional Services 3.1 General Services categorized below as “Additional Services” may be specified and authorized by Village and are normally considered to be beyond the scope of the Basic Services. Additional Services must be authorized in a Statement of Work and will be compensated for as provided in Section 5, Compensation & Payments. Examples Except as may be specified in this Agreement, Additional Services may include, but are not limited to the following: Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by Village. Specialty Design: Any additional special professional services not included in the Scope of Services. Extended Testing & Training: Extended assistance beyond that provided under Basic Services for the initial start-up, testing, adjusting and balancing of any equipment or system; extended training of Village’s personnel in operation and maintenance of equipment and systems, and consultation during such training; and preparation of operating and maintenance manuals, other than those provided by the Contractor, subcontractor, or equipment manufacturer. Provide Commissioning Services as part of systems start-up. Major Revisions: Making major revisions to drawings and specifications resulting in or from a change in Scope of Work, when such revisions are inconsistent with written approvals or instructions previously given by Village and are due to causes beyond the control of Consultant. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 29 of 40 (Major revisions are defined as those changing the Scope of Work and arrangement of spaces and/or scheme and/or any significant portion thereof). Expert Witness: Preparing to serve or serving as an expert witness in connection with any arbitration proceeding or legal proceeding, providing, however, that Consultant cannot testify against Village in any proceeding during the course of this Agreement. Miscellaneous: Any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted engineering practice related to construction. 3.2 Additional Design The Village may, at its option, elect to proceed with additional design work, which shall be handled in accordance with the requirement for Additional Services. 3.3 Project Management The Village may request the Consultant to act as Project Manager for Projects not designed by the Consultant. In such circumstances the Service will be compensated as an Additional Service. Project Management Services shall be conducted in accordance with the following provisions: 3.3.1 General Project Manager shall coordinate, attend, conduct, record, and assist the Village at all Project meetings. Project Manager shall direct the Consultant (Project Engineer or Architect) or Contractor to prepare meeting minutes. In the absence of meeting minutes prepared by others, Project Manager will provide the Village with minutes from such meetings. Project Manager shall review for accuracy the minutes of such meetings prepared by either the Consultant, Contractor, or others. Project Manager shall clarify, amend and report any discrepancies affecting the Project. Project Manager, in general, shall coordinate all Project matters. The Project Manager shall develop and continuously update a Master Schedule (for each Project). This shall include: • All development, design and construction activities conducted by: o Consultant(s) o Village (Staff, Council, or other Village representatives) o Project Manager o Additional third-party consultants (if any) o Contractor(s) • All activities required for o Agency interface, reviews, and approvals o Additional consultant selection o Project development o Planning, design, bidding, construction, and occupancy Project Manager shall also prepare 30-day look-ahead task schedules for each project and on a continuous basis. 3.3.1.1 Roles and Responsibilities Matrix Project Manager shall develop a comprehensive roles and responsibility matrix (for each Project). This matrix shall define all tasks related to the activities above (for each project) and clearly define EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 30 of 40 who is responsible, who is to be informed/consulted and who has approval authority. This matrix will be updated each time a role changes or a task is added. Throughout Project development, Project Manager shall utilize the roles and responsibility matrix to identify any third-party resources required. Should an additional resource be required, the Project Manager shall define their scope of work and recommend a method of procurement (in accordance with Village requirements) for Village approval. Project Manager shall then develop specifications and coordinate with Village Procurement staff to draft any RFQ’s/RFP’s required for selection and facilitate the Village’s solicitation, evaluation, selection and contracting of successful parties. 3.3.1.2 Reports Project Manager shall furnish to the Village reports containing: (a) the status of each Project; (b) a comparison of the Project budget to costs incurred through the date of the report; (c) a comparison of the Project schedule to the work actually completed through the date of the report; (d) any revision to the Project schedule or Project Budget made during the period covered by the report; (e) a summary of change orders made during the period covered by the report; (f) a list of all pending change orders and all outstanding issues requiring action or approval by Village; (g) the status of any governmental requirements and activities required to facilitate approval of the Project; and (h) any other reports concerning the Project as Village may reasonably request. 3.3.1.3 Financial Oversight Project Manager shall provide financial oversight services for each Project, including but not limited to (a) preparing budgets; (b) preparing monthly variance reports; (c) monthly Project payment application processing related to assembling, reviewing and forwarding to Village for payment the invoices from the Consultant and Contractor and other consultants; and (d) processing and coordinating the payment for applications for payment. Project Manager shall provide such reports in an electronic format in a form acceptable to Village. 3.3.2 Construction Phase Services Project Manager shall provide continuous onsite management services, including being responsible for the coordination of all construction activity, including recommending various alternative courses of action when construction contractors are not performing work in accordance with the contract documents. Project Manager shall conduct weekly onsite coordination meetings and daily quality control. Project Manager shall coordinate with the Contractors for site access control. 3.3.2.1 Pre-construction meeting Project Manager shall conduct a general pre-construction meeting prior to the start of construction and in-depth pre-construction meetings with all major trade contractors prior to the start of their work activities. 3.3.2.2 Village Representation Project Manager shall represent the Village in its communications with the Consultant(s) and Contractor(s); schedule, attend, and conduct progress meetings, regular on-site meetings to review construction progress and pay requests and to provide appropriate recommendations to the Village concerning the Village’s decisions on construction matters, including, where necessary, alternative EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 31 of 40 designs or materials; and coordinate, review and advise the Village concerning, change orders, submittals, and requests for information. 3.3.2.3 Review of Change Orders, Schedules, Budgets, and Applications for Payment Project Manager shall: (i) assist and review the processing of change orders, (ii) advise Village concerning the necessity for, scope of and recommended cost of change orders, and (iii) negotiate, on Village’s behalf, all change orders with Contractor for Village approval. The final Project Budget and/or Project Schedule, as applicable, will be revised to reflect approved change orders. Project Manager shall review applications for payment by Consultant(s) and Contractor, review and certify certificates for payment issued by Consultant(s) and make written recommendations to Village concerning payment. Project Manager’s certification for payment shall constitute a representation to the Village that, to the best of the Project Manager’s knowledge, information, and belief, the work has progressed to the point indicated and the quality of the work is in accordance with the Contract Documents. The issuance of a certificate for payment shall further constitute a representation that the Contractor or Consultant is entitled to payment in the amount certified. In conjunction with the Contractor who has prime contractual responsibility, the Project Manager shall additionally review and advise the Village concerning the adequacy of the Contractor’s personnel and equipment, and the availability of materials and supplies to meet the Contractor’s schedules in relation to the Project Schedule. Project Manager shall direct prime Contractor(s) (and others, where appropriate) to prepare and update a critical path schedule for completion of the applicable work. In the event of delays impacting the critical path schedule, Project Manager shall make recommendations to Village for corrective action by Contractor and review Contractor’s recommendations for corrective action. Project Manager shall advise the Village concerning the procurement of materials by Contractor regarding budget and schedule implications. 3.3.2.4 Review and Approval of Shop Drawings and Product Data Project Manager shall coordinate Consultant review and approval of shop drawings, product data and other submittals by a Contractor. Project Manager shall obtain from Contractor record drawings or, if required by the applicable Project construction contract, As-Built drawings, as construction completes. 3.3.2.5 Contract Enforcement Project Manager shall enforce each Contractor’s contract to maintain a daily log containing the number of workers, equipment, work accomplished, daily weather, problems encountered and other relevant data as the Village may require. Although Project Manager shall not guarantee the performance by Contractor, Project Manager shall recommend courses of action to the Village when Village or Project Manager becomes aware that requirements of any Project Contract Documents are not being fulfilled, or when Contractor falls behind in its schedule; shall communicate recommendations, as directed by the Village, to Contractor on behalf of the Village; shall monitor Contractor's performance of such recommendations; and shall report Contractor's progress to the Village on at least a monthly basis. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 32 of 40 3.3.2.6 Nonconforming Work Project Manager shall notify the Village in writing, with photos and supporting documentation, if Project Manager becomes aware that the work of Contractor is not being performed in accordance with the requirements of the Contract Documents. As appropriate, Project Manager shall, with written authorization from the Village, require additional inspection or testing of the work in accordance with the provisions of the Contract Documents, whether or not such work is covered, installed or completed. Project Manager shall review any and all test reports and notify the Village, the Consultant and the Contractor, as appropriate, of deficiencies in the work of which Project Manager becomes aware and shall advise the Village of projected consequences of such default and shall make recommendations to Village with respect thereto. With the written authorization of Village, Project Manager shall reject work which does not conform to the requirements of the applicable Contract Documents. 3.3.2.7 Substantial Completion and Final Acceptance Project Manager shall attend on-site review of each Project to confirm substantial and final completion of the construction of the Project, and notify Village when Project Manager believes the work under a Project construction contract is substantially complete and that a Punch List should be prepared. Project Manager shall coordinate with the Consultant in its review of the work to enable the Consultant to determine the date of Substantial Completion. At the Substantial Completion by Contractor of the work, Project Manager shall monitor the Consultant in its inspection of the work and preparation of a detailed Punch List specifying any items which require completion, installation, correction or repair. Project Manager will consult with Village and/or Consultant(s) in connection with recommendations for the rejection and replacement of all nonconforming work, as appropriate. Project Manager shall complete the final close-out of each Project by: (i) obtaining, or causing the Contractor to obtain, all government approvals required for the legal use and occupancy of the Project, (ii) obtaining all warranties, guarantees, bonds, insurance certificates, installation manuals, and other items required pursuant to the Project construction contracts, (iii) obtaining all affidavits, waivers, and releases the Contractors are required to provide pursuant to the Project construction contracts to achieve final completion of the Project, (iv) analyzing all claims (including change order disputes and other claims for extra compensation) asserted by the Contractors and the Consultants, (v) collecting and/or otherwise resolving any and all back charge claims that Village may assert against any Consultant or Contractors, including assistance with any legal proceedings instituted by Village and/or any Consultant or Contractor, and/or (vi) representing Village at meetings and/or inspections scheduled by Village and held to resolve problems relating to design, physical condition or operation of the Project to seek enforcement of warranties. 3.3.2.8 Testing and Start-up Together with the Consultant and Village, Project Manager shall monitor and observe the testing and start-up of all utilities, systems and equipment for a Project and review test reports. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 33 of 40 3.3.2.9 Safety and Security While performing the Work, the Project Manager shall promptly inform the Village if the Project Manager becomes aware of any security concerns and/or unsafe conditions. 4. Reimbursable Expenses 4.1 General Reimbursable Expenses cover those services and items authorized by Village in addition to the Basic and Additional Services and consist of actual, direct expenditures made by Consultant and the Subconsultant for the purposes listed below. Transportation, travel and per diem expenses within Dade, Broward, or Palm Beach Counties must not be considered as reimbursable expenses under this Agreement. Additional Reimbursable Expenses include, but are not limited to: Communications Expenses: Identifiable communication expenses approved by the Project Manager, long distance telephone, courier and express mail between Consultant’s various permanent offices and Subconsultant. Consultant’s field office at the Project site is not considered a permanent office. Reproduction, Photography: Cost of printing, reproduction or photography, beyond that which is required by or of Consultant’s part of the work, set forth in this Agreement. Surveys: Site surveys and special purpose surveys costs authorized by the Village. Geotechnical Investigation: Identifiable Soil Borings and Reports and testing costs authorized by the Village. Fees: All permit fees, review fees and other similar fees paid to regulatory agencies for approvals directly attributable to the Project. 4.2 Subconsultant Reimbursables Reimbursable Subconsultant expenses are limited to the items described above when the Subconsultant‘s agreement provides for reimbursable expenses and when such agreement has been previously approved, in writing, by the Village Manager and subject to all budgetary limitations of the Village and requirements of this Agreement. 5. Compensation and Payments 5.1 Method of Compensation The fees for Professional Services for the Project and each Statement of Work must be determined by one of the following methods or a combination thereof, at the option of the Village Manager or designee, with the consent of the Consultant. A Lump Sum, which may include not to exceed components in accordance with Section 5.4.1 below. An Hourly Rate, in accordance with Section 5.4.2 below and at the rates set forth in the Agreement. A Percentage of Construction Cost, in accordance with Section 5.4.3 below. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 34 of 40 A Statement of Work for Additional services will be determined by one of the following methods or a combination thereof, at the option of the Village Manager or designee, with the agreement of the Consultant. 1. A Lump Sum, which may include not to exceed components in accordance with 5.4.1 below. 2. An Hourly Rate, in accordance with 5.4.2 below and at the rates set forth in the Agreement. 5.2 Consultant Not To Exceed Absent an amendment to the Agreement or to any specific Statement of Work, any maximum dollar or percentage amounts stated for compensation must not be exceeded. In the event they are so exceeded, the Village must have no liability or responsibility for paying any amount of such excess, which will be at Consultant’s own cost and expense. 5.3 Wage Rates 5.3.1 Fee Basis All fees and compensation payable under this Agreement must be formulated and based upon the certified negotiated Wage Rates stated in Exhibit C of the Agreement. Said Wage Rates are the effective direct hourly rates, as approved by the Village, of Consultant and Subconsultant employees in the specified professions and job categories that are to be utilized to provide the services under this Agreement, regardless of manner of compensation. Should the Consultant intend to utilize personnel or Subconsultants for a Project where the Wage Rates have not been established, the Consultant must request that the Village add the person or Subconsultant’s wage rates to Exhibit C. The Village may require that the Consultant provide documentation substantiating the request. 5.3.2 Employees and Job Classifications Form SC identifies the professions, job categories and/or employees expected to be used during the term of this Agreement. These may include engineers, landscape architects, professional interns, designers, CADD technicians, project managers, GIS and environmental specialists, specification writers, clerical/administrative support, and others engaged in the Work. In determining compensation for a given Scope of Work, the Village reserves the right to recommend the use of Consultant employees at particular Wage Rate levels. Consultant must not include any profession, job category or employees in a Statement of Work Proposal that do not appear on Form SC. Consultant must submit a request to the Village to add such to Form SC prior to the submittal of any affected Statement of Work Proposal. 5.3.3 Multiplier For Work assigned under this Agreement, a maximum multiplier of 2.9 for home office and 2.4 for field must apply to Consultant’s hourly Wage Rates in calculating compensation payable by the Village. Should the Consultant have an approved multiplier with the State of Florida or Miami Dade County, the Village may elect to utilize either of these multipliers should they be less than above stipulated rates. Said multiplier is intended to cover Consultant’s employee benefits (e.g. sick leave, vacation, holiday, unemployment taxes, retirement, medical, insurance and unemployment benefits) and Consultant’s profit, and overhead including, without limitation, office rent, local telephone and utility charges, office and drafting supplies, depreciation of EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 35 of 40 equipment, professional dues, subscriptions, stenographic, administrative and clerical support, management and supervisory responsibilities, time or travel and subsistence not directly related to a Project. The multiplier must not be applied to the Principal, owner, or partner of the Consultant except where they are preparing drawings or specifications, preparing a study report, or similar tasks. 5.3.4 Calculation Said Wage Rates are to be utilized by Consultant in calculating compensation payable for a Statement of Work Proposals requested by Village. Consultant must identify job classifications, available staff and projected man-hours required for the proper completion of tasks and/or groups of tasks, milestones and deliverables identified in a request for a Statement of Work Proposal. 5.3.5 Wage Rate Adjustments The Consultant may request an adjustment to the Wage Rates on an annual basis. Such request may only be made where there has been an actual increase in a Wage Rate(s) by the Consultant. The Village may also adjust the or where the Village Manager determines that extenuation circumstances exist. The maximum the Wage Rates depicted in Exhibit C may be adjusted at the Consultant’s request must be based on the Miami – Fort Lauderdale Consumer Price Index issued by the U.S. Department of Labor, Bureau of Labor Statistics. Such adjustment must be calculated by multiplying the ratio of the index in effect at that time divided by the previous year’s index by the hourly rate entries in the Wage Rate Schedule to determine the adjusted Wage Rate Schedule. In no event must the Wage Rate increase by more than three percent (3%) in any one year period. 5.4 Computation of Fees and Compensation The Village agrees to pay the Consultant, and the Consultant agrees to accept for services rendered pursuant to this Agreement, fees computed by one or a combination of the methods outlined above, as applicable, in the following manner: 5.4.1 Lump Sum Compensation for a Scope of Work will typically be a Lump Sum, either a Fixed Fee or Not to Exceed Fee as deemed appropriate by the Village, to be mutually agreed upon in writing by the Village and the Consultant and stated in a Statement of Work. Lump Sum, and Lump Sum not to Exceed methods of compensation are the preferred methods of compensation. The Lump Sum or Lump Sum not to Exceed will be calculated utilizing the Wage Rates established in Exhibit C. Such Fee(s) will be subject to validation by the Village and the Village may request additional information to substantiate the Fee(s). Lump Sum Fixed Fee: must be the total amount of compensation to be paid to the Consultant for the Services performed on a specific Project, or phase or task under a Statement of Work. Payments to the Consultant must be based on a percentage of completion basis. Lump Sum Not to Exceed Fee must establish the maximum amount of compensation to be paid to the Consultant for the Services performed on a specific Project, or phase, or task under a Statement of Work. Payments to the Consultant must be based on the actual work effort required to complete the Project, phase or task. Guaranteed Maximum Lump Sum: must be the total maximum fee amount payable by Village wherein certain aspects, tasks or allowances may not be defined, quantified and EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 36 of 40 calculated at the time of a Statement of Work issuance. A Guaranteed Maximum Lump Sum compensation may represent a combination of Fixed Fees for professional services and not to exceed allowances for Reimbursable Expenses or Additional Services. Lump Sum Fee Adjustment: Where the Village authorizes a substantial or material change in the Scope of Work, the Lump Sum Base Fee may be equitably adjusted by mutually consent of the parties, which must be reflected in an amendment to the Statement of Work. Lump Sum Fees must be calculated by Consultant utilizing the Wage Rates established in Exhibit C of the Agreement. 5.4.2 Hourly Rate Fees Hourly Rate Fees must be those rates for Consultant and Subconsultant employees identified in Exhibit C, Wage Rates. All hourly rate fees will include a maximum not to exceed figure, inclusive of all costs expressed in the contract documents. The Village shall have no liability for any fee, cost or expense above this figure. Hourly Rate Fees shall be used only in those instances where the parties agree that it is not possible to determine, define, quantify and/or calculate the complete nature, and/or aspects, tasks, man- hours, or milestones for a particular Project or portion thereof at the time of a Statement of Work issuance. In such cases, the Village will establish an Allowance in the Statement of Work that must serve as a Not to Exceed Fee for the Work to be performed on an Hourly Rate Basis. Consultant must maintain records acceptable to the Village to track the hours of work performed by each person. 5.4.3 Percentage of Construction Cost This is a percentage fee based on the Project Budget as mutually agreed upon in writing by the Village and the Consultant and stated in a Statement of Work or Notice to Proceed 5.5 Reimbursable Expenses Any fees for authorized reimbursable expenses must not include charges for any expenses identified in Section 5.3.3, Multiplier. All reimbursable services must be billed to the Village at direct cost expended by the Consultant. Village authorized reproductions in excess of sets required at each phase of the Work will be a Reimbursable Expense. The Village will reimburse the Consultant for authorized Reimbursable Expenses pursuant to the limitations of this Agreement as verified by supporting documentation deemed appropriate by Village Manager or designee including, without limitation, detailed bills, itemized invoices and/or copies of cancelled checks. 5.6 Fees for Additive or Deductive Alternates The design of additive and deductive alternates contemplated as part of the original Scope for a Project as authorized by the Village Manager will be considered as part of Basic Services. The design of additive and deductive alternates that are beyond the original Scope of Work and construction budget must be authorized through a Statement of Work and must be billed to Village as Additional Services. The fees for alternates will be calculated by one of the three methods outlined above, as mutually agreed by the Village Manager and the Consultant. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 37 of 40 5.7 Fees for Additional Services The Consultant may be authorized to perform Additional Services for which additional compensation and/or Reimbursable Expenses, as defined in this Agreement. Determination of Fee The compensation for such services will be one of the methods described herein: mutually agreed upon Lump Sum; Hourly Rate with a Not to Exceed Limit, or Percentage of Construction Cost. 5.8 Procedure and Compliance An independent and detailed Statement of Work or an Amendment to a previously issued Statement of Work must be required to be issued and signed by the Village Manager for each additional service requested by the Village. The Statement of Work will specify the fee for such service and upper limit of the fee, which must not be exceeded, and must comply with the Village’s regulations, including the Purchasing Ordinance, the Consultant’s Competitive Negotiation Act, and other applicable laws. 5.9 Payment Exclusions Consultant must not be compensated by Village for revisions and/or modifications to drawings and specifications, for extended construction administration, or for other work when such work is due to errors or omissions of Consultant as determined by Village. 5.10 Fees Resulting From Project Suspension If a Project is suspended for the convenience of the Village for more than three (3) months or terminated without any cause in whole or in part, during any Phase, the Consultant must be paid for services duly authorized, performed prior to such suspension or termination, together with the cost of authorized reimbursable services and expenses then due, and all appropriate, applicable, and documented expenses resulting from such suspension or termination. If the Project is resumed after having been suspended for more than three months, the Consultant’s further compensation must be subject to renegotiations. 5.11 Payments to the Consultant 5.11.1 Payments Generally Payments for Basic Services may be requested monthly in proportion to Services performed during each Phase of the Work. Subconsultant fees and Reimbursable Expenses must be billed to the Village in the actual amount paid by Consultant. Consultant must utilize the Village standard Consultant Invoice Form that will be provided to the Consultant. Payment will be made in accordance with Florida Statute Chapter 218, Part VII, Local Government Prompt Payment Act, after receipt of Consultant’s invoice, after receipt of Consultant’s invoice, which must be accompanied by sufficient supporting documentation and contain sufficient detail, to allow a proper audit of expenditures, should Village require one to be performed. If Consultant is entitled to reimbursement of travel expenses, then all bills for travel expenses must be submitted in accordance with Section 112.061, Florida Statutes. Consultant must submit all requests for payment using the Village’s standard Consultant Invoice form. EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 38 of 40 5.11.2 For Comprehensive Basic Services For those Projects and Statements of Work contain multiple phases or task, payments must not exceed the amount stipulated for each phase and the aggregate payment must not exceed the total value of the Statement of Work 5.11.3 Billing – Hourly Rate Invoices submitted by Consultant must be sufficiently detailed and accompanied by supporting documentation to allow for proper audit of expenditures. When Services are authorized on an Hourly Rate basis, the Consultant must submit for approval by the Village Manager, a duly certified invoice, giving names, classification, salary rate per hour, hours worked and total charge for all personnel directly engaged on a Project, phase or task. , Reimbursable Services Cost should then be added to the sum for the total charges for the personnel. The Consultant must attach to the invoice all supporting data for payments made to and incurred by Subconsultants engaged on the Project. In addition to the invoice, the Consultant must, for Hourly Rate authorizations, submit a progress report giving an update on the completion of the Project and/or the applicable phase or task. 5.11.4 Reimbursable Expenses 1. General Reimbursable Expenses are those items authorized by the Village outside of or in addition to the Scope of Work as identified in the Statement of Work (as Basic Services and/or Additional Services) and consist of actual expenditures made by the Consultant and the Consultant’s Subconsultants for the following: 2. Transportation: Identifiable transportation expenses in connection with the Project, subject to Section 112.061, Florida Statutes, as amended, excluding, however, all, general automobile transportation expenses within Miami- Dade, and Broward counties. Transportation expenses to locations outside the Miami-Dade-Broward-Palm Beach County area or from locations outside the Miami-Dade-Broward area will not be reimbursed unless specifically pre-authorized in writing by the Village Manager. 3. Travel and Per Diem: Identifiable per diem, meals and lodging, lodging, taxi fares and miscellaneous travel-connected expenses for Consultant’s personnel are subject to Section 112.061 Florida Statutes as amended. Meals for class C travel inside Miami-Dade or Broward County will not be reimbursed. Meals and lodging expenses will not be reimbursed for temporarily relocating Consultant’s employees from one of Consultant’s offices to another office if the employee is relocated for more than five (5) consecutive working days. Lodging will be reimbursed only for room rates equivalent to Holiday Inn, Howard Johnson or Ramada Inn. Governmental lodging or meals will not be reimbursed that result from travel within Miami-Dade, Broward or Palm Beach Counties. Travel and per diem expenses are subject to the prior approval of the Village Manager. 4. Communication Expenses: Identifiable communication expenses approved, in writing and in advance by the Village Manager, including long distance telephone, courier and express mail between the Consultant’s various permanent offices. The Consultant’s field office at the Project site is not considered a permanent office. Express mail or courier services are to be used only where there are significant time constraints. 5. Reproduction, Photography: EXHIBIT “B” SCOPE OF SERVICES Contract No. 2021-08-09 Page 39 of 40 Cost of printing, reproduction or photography, which is required by or of Consultant to deliver services, set forth in this Agreement. 6. Permit Fees: All Permit fees paid to regulatory agencies for approvals directly attributable to the Project. These permit fees do not include those permits required to be paid by the construction Contractor. 7. Reimbursements to Subconsultants: Reimbursable Subconsultant expenses are limited to the items described above when the Subconsultant agreement provides for reimbursable expenses and when such agreement has been previously approved in writing by the Village Manager and subject to all budgetary limitations of the Village and requirements of this Agreement. EXHIBIT “C” RATE SCHEDULE Contract No. 2021-08-09 Page 40 of 40 Title Hourly Rate Contract Manager/Principal $205.00 Architect N/A CADD/Computer Technician $78.00 Chief Designer N/A Designer N/A Graphic Designer N/A Inspector/Engineer Intern N/A Landscape Architect N/A Landscape Architect Intern N/A Landscape Designer/Landscape Planner $87.00 Landscape Inspector N/A Planner N/A Project Engineer N/A Project Architect N/A Project Landscape Architect N/A Project Manager $160.00 Project Planner N/A Secretary/Clerical $60.00 Senior Architect N/A Senior Inspector/Senior Engineer Intern N/A Senior Landscape Architect N/A Senior Landscape Inspector N/A Senior Planner N/A Senior Project Engineer N/A Name of the Firm:_ Savino & Miller Design Studio___ Village of Key Biscayne Continuing Architectural & Engineering Services LANDSCAPE ARCHITECTURE‐ 1