HomeMy Public PortalAbout2017 VKB Permit Fee Analysis-i:\,
VILLAGE OF KEY BISCAYNE
PERMIT FEE ANALYSIS
October 2017
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Village of Key Biscayne Permit Fee Analysis & ASS0CtAIiS
Tnele oF CoNTENTS
1 EXECUTIVE SUMMARY 1
2 oVERV|EW ..............3
3 METHODOTOGY
3.1 Kcrorr MEETTNG nruo Srapr MEETINGS...... ..............5
3.4 CowplnalvE ANALysts or PERvr FEES ..............
4 BU|LD|NG PERMTT FEES......... ...............10
4.1 Cunnrrur ButlorNc PERMTT Revrruur 10
4.2 BUILDING PEnvr REVENUE & ExpeuolruREs.................. ...............12
4.3 RrcovvENDED BU|LD|NG PrRvr FEES............... ...........................16
4.5 Burlonrc PERMIT Covplnnrve ANALysts....... ........25
5 ZONING AND PLANNING PERMIT FEES......... .....30
5.1 Cunnrrur ZoNTNG nno PnrururrG REVENUE ............30
5.2 ZoNtNG Rr.ro PnrunrNc DtvtstoN ReveNue AND ExpENDtTUREs.............. ..,..........30
6 PUBLTC WORKS pERMtT FEES......... .....37
6.1 CunnErur Pualtc Wonrs PsRrurlruc REVENUE .......37
6.2 Puelrc WoRKs PERMrrrruc REVENUE RNo ExpEruorunrs .38
6.3 RrcoHaveNoEo PueucWoRKs PERMIT FEEs.............. ...................40
7 F|RE PREVENTTON pERMtT FEES......... ..................44
7.1 CunnErur FIRE PnevErr|oN REVENUE..
7.2 FnrPREverurroru REvrrur Rro ExpEroruRES.............. ................45
7.3 RecovwENDED FIRE PREVENTToN Prnvr FEEs.....................................
APPENDTX 1 - |NTERV|EW QUEST|ONNA|RE............... .............51
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Village of Key Biscayne Permit Fee Analysis & ASS0CTAIES
APPENDIX 2. KEY BISCAYNE CURRENT BUILDING, ZONING, AND PLANNING FEE
scH EDUlE ..............
APPENDIX 3 - KEY BISCAYNE CURRENT PUBLIC WORKS FEE SCHEDUIE...............89
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5H6Village of Key Biscayne Permit Fee Analysis a AS$0CtATES
1 ExecunvE Surtnnnnnv
The Village of Key Biscayne (Village) contracted JRD & Associates, lnc. (JRD) to conduct a
permit fee analysis to examine and assess permit fees and to evaluate the actual cost of the
services provided by the Building, Zoning, and Planning (BZP), Public Works (PW), and Fire
departments. The findings and recommendations provided in this report are the results of
this study.
ln developing the recommended permit fees, the following three factors were considered:
Cost recovery - ensure that the fees charged recover the fully burdened costs of the
services provided. These costs include all operational (discretionary and non-
discretionary) and indirect support costs (incurred by other departments supporting
permit-related services)
Conciseness - ease for both the customer and the Village to determine the permit
fees
Building reserve amount - amount of revenue required to ensure the Village can
maintain its level and quality of permit-related services in the future
The projected FY 2018 revenue was calculated using the recommended fees and compared
to the fully burdened costs to determine the amount of cost recovery achieved. For Building
permit fees, a comparative analysis was also conducted to compare the fees in comparable
cities. The following is a synopsis of the recommended permit fees:
Buildino
JRD is recommending one overall permit fee for all construction that is set at 2.35o/o of the
value of construction. The fee is inclusive of administrative, plan review, and inspection
services for all Building trades.
The estimated FY 2018 revenue generated from the recommended fees is projected to be
approximately $12,000 above FY 2018 expenditures. ln addition to the recommended permit
fees, a strategy was provided on how to manage the current and future Building lnspection
Reserve balance surpluses. Recommended investment options and revenue adjustments
were identified that will bring the balance from $2,259,562 in FY 2016 to approximately
$1,335,000 at year end FY 20'18.
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Vi of Permit Fee A OIIATES
Zoning and Planning
The ma.lority of the Zoning and Planning recommended permit fees are a flat fee per service.
The recommended fees were determined by using the fully burdened hourly rate and the
estimated average time needed by staff to deliver that service.
o Zoning Plan Review Fee: $100
o Site Plan Review Fee: $300
. Supervisory Variance: $100
Public Works
All of the Public Works recommended fees are flat fees and are based on the fully burdened
hourly rate and the estimated average time needed by staff to deliverthat service.
o Driveways: $60
o lnstallation or repair of sanitary and storm sewers, waterlines, gas lines, and other
underground utilities: $275
. French Drains: $350
Fire Prevention
Fire Prevention currently does not utilize a fire permit fee schedule. lnstead it performs fire
plan reviews and inspections, and collects $50 per plan review or inspection and $75 per re-
review or reinspection from the Building Division. lt is recommended that Fire Prevention
institute its own fee schedule to include:
o Fire permit for new buildings or additions, alterations and repairs to buildings and
other structures: $250o Fire for multi-family unit or commercial renovation: $75
o Fire Alarms: $100 for up to 10 devices and $250 for more than 10 devices
o Fire Suppression Systems: $'100 for up to 20 heads and $250 for more than 20 heads
By implementing the recommendations in this report, the Village will establish a permitting
fee structure which is cost equitable and concise, and will result in efficient and effective
customer service without compromising standards or revenue.
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Village of Key Biscayne Permit Fee Analysis a Ass0ctATts
2 OveRvrrw
The Village of Key Biscayne (Village) adopted a fee schedule for the Building Division of the
Building, Zoning, and Planning Department in 1994, where the building permit fees for
construction of a new single-family home was based on square foot (SF) ranges, and the
renovation of a single-family home or apartment was based on 5o/o of construction value with
a maximum cap of $2,500. ln 2002, the building fee schedule was amended and the building
permit fee for construction of a new single-family home was changed to $0.70 per SFl, and
the fee for renovation of a single-family home or apartment was increased from 5o/o to 7o/o of
the construction value with no maximum cap.
Starting in FY 2008, a surplus was realized in the Building lnspection Reserves. As depicted in
Figure 1, at the close of FY 2016, the Building lnspection Reserve Balance was $2,259,562, a
surplus increase of 55o/o from FY 2008. Per the Florida Building Code 553.80 (7), "the total
estimated annual revenue derived from fees, and the fines and investment earnings related
to the fees, may not exceed the total estimated annual costs of allowable activities2. Any
unexpended balances shall be carried forward to future years for allowable activities or shall
be refunded at the discretion of the local government."
Figure 1: Key Biscayne Building lnspections Reserve Balance and Surplus
s2,2s9,s62
S9s8,623
9720,68s S7so68s
sss4819 ss66,173 ss80,215 S397,163
$201,938
S27s,000 $279,9L9 st40A74
s2,s00,000
52,000,000
s1,s00,000
s1,000,000
Ssoo,ooo
5r,46!,64t
5L,064,478I
$10s,855
t
s-r+911,354 SL4,o42 s3s,996
FY 2009 FY 2010 FY 2011 FY 2012
r Building lnspection
Reserve End of Year Balance
FY 2013 FY 2014 FY 2015
-
Annual Surplus
FY 2002 to FY 2008
FY2007
FY 2016
1 The maximum size of the home was capped by the Zoning Ordinance.
2 "Allowable activities" are not expliciily described in the Florida Building Code. However, the statute does state
that "enforcing the Florida Building Code' includes the direct costs and reasonable indirect costs associated with
the review of building plans, building inspections, re-inspections, and building permit processing; building code
enforcemen! fire inspections associated with new construction; and may include training costs associated with
the enforcement of the Florida Building Code and enforcement action pertaining to unlicensed contractor
activity to the extent not funded by other user fees.
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Village of Key Biscayne Permit Fee Analysis & ASS0CTAItS
To reduce the Building lnspection Reserve, in February 2017,hhe Village amended the
building permit fee for the renovation of single family homes and apartments to $0.70 per SF
with a minimum of $100, and for all other construction renovation (usually pertaining to
commercial and multi-family construction) from 1.8% to 1o/o of estimated cost with a minimum
of $100 and a maximum of $10,000. Table 1 depicts the changes in the Village Renovation
Building Permit Fee from 19941o 2017. Additionally, the Village contracted JRD & Associates,
lnc. (JRD) to conduct an independent study to examine and reassess the permit fees and to
evaluate the true cost of the services provided by the Building, Zoning, and Planning (BZP),
Public Works (PW), and Fire departments. The findings and recommendations provided in
this report are the results of this study.
Table 1: Key Biscayne Residential Renovation Building Permit Fee
1994 5% of the value of construction
Maximum pgg = $2,500 $2,500
7% of Ihe value of construction S11,2oo2002
54eo20L750.70 per SF
Fiscal Year Renovation Building Permit Fee
Renovation Building Permrt Example Fee
Amount
( Residential renovation:
S160,000 value of construction and 700 SF)
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Village of Key Biscayne Permit Fee Analysis & ASS0CtAItS
3 MernooolocY
To assess the Village's actual costs of providing permit-related services and to recommend a
permit fee schedule, JRD utilized a methodology that ensures that accurate and sufficient
data was collected via staff interyiews, and from financial and performance reports. This
section describes the overall methodology used to develop the findings and
recommendations presented in this report.
3.1 Ktcrorr Mrrrrruc eruo Srnrr Mrrrrrucs
The permit fee analysis commenced with a kickoff meeting, where the project team discussed
and confirmed the scope and methodology for the analysis. The kickoff meeting was
followed by one-on-one meetings with staff from departments that provide permitting
services: BZP, PW, and Fire. ln these ofle-ofl:ofle meetings, JRD captured detailed
information of the overall operations that include current department processes, staffing, and
the methods used to determine, apply, and charge permit fees. The information, reports, and
data obtained in these meetings provided the framework for JRD's findings and
recommendations, which are detailed in the sections that follow. A standardized
questionnaire was used for each meeting, and is provided in Appendix 1.
One-on-one meetings were also held with other Village departments and staff that provide
support lo BZP, PW, and Fire. The purpose of these meetings was to gain an understanding
of the amount of support provided to these departments and determine the costs incurred in
supporting permit activities. ln total, JRD conducted one-on-one interviews with the following
18 Village personnel:
. BZP Director
. BZP Director (past)
. Building Official
o Building lnspector
. Chief Building lnspector
. Chief Electrical lnspector
o Chief Permit Clerk
. Chief Plumbing lnspector
. Chief Mechanical lnspector
. Chief of Staff
o Finance Director
. Fire Chief
. Fire Marshall
o lT Administrator
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Village of Key Biscayne Permit Fee Analysis & ASSBCIAIES
o Public Works Superintendent
. Senior Code Enforcement Officer
o Village Attorney
o Zoning Plan Reviewer
3.2 Dnrn Collrclon
At the onset of the project and at staff meetings, JRD requested and collected the following
permit-related information :
. Current permit fee schedule
o Permit application forms
. Organizationalcharts
o Performance reports
o Permit fee transaction data
o Revenue, expenditure, and budget reports
o Policies and procedures
With regards to the permit fee transaction data, JRD worked with the lT Administrator to
download the data from the Accela permitting system, focusing on the following information
o Construction type (new residential construction, residential renovation, commercial
renovation, etc.)
o Date applied
o Permit issued date
o Fee description
r Transaction fee amounts
o Transaction fee details
o Total permit fees charged
. Permit type (Building, Plumbing, Electrical, Mechanical, and Public Works)3
o Permit totals for both master and sub-permits
o Construction description
. Square footage
. Value of construction
o Permit status
. Number of lnspections
. Number of Plan reviews
3 Planning, Zoning, and Fire do not have a specific permit type in the Accela system.
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Village of Key Biscayne Permit Fee Analysis & ASS0CTATES
3.3 Fre ArunlYsrs
Once the staff meetings were completed, and the financial and permitting data was collected,
JRD performed an analysis focusing on the revenue collected and the costs incurred by the
Village for each of the permitting services provided to and paid for by customers. As part of
the project scope, JRD had to achieve two overall project objectives:
Assess the financial impact of the renovation building permit fee that was amended
on February 21,2017, and
Conduct a permit fee analysis that includes a recommended permit fee schedule, a
cost allocation methodology, a building fund balance strategy, and a comparative
analysis of specified permit fees.
Renovation Permit Fee lmpact Analysis
As previously described, early this year, the Village amended the building permit fee for the
renovation of single family homes and apartments to $0.70 per SF, and for all other
construction renovation (usually pertaining to commercial and multi-family construction) from
7o/olo1o/o of estimated cost. The fee change is a temporary measure to reduce the Building
lnspection Reserves until this permit fee analysis is completed.
ln addition to the permit fee analysis, the Village contracted JRD to conduct a financial impact
analysis of the amended renovation permit fee for permits applied for from February 22,2017
to May 31, 2017. To complete the analysis, JRD assessed the revenue collected from
renovation permits during this time period and compared it with the revenue that would
have been collected under the previous renovation permit fee. Additionally, JRD assessed
and identified how the revenue collected impacts the financial status of the Building Division.
The findings of the renovation permit fee impact analysis were presented at the Village
Budget Workshop meeting on June 20,2017.
Permit Fee Analysk
For the permit fee analysis, JRD reviewed the total budgeted and actual amount of revenue
and expenditures for each division providing permit-related services during the current and
previous fiscal years. Using revenue and expenditure financial reports and the permit
transaction data from the Accela permitting system, JRD calculated the revenue generated by
permit type and construction type during the fiscal year.
To properly analyze the permit fees, JRD determined the actual cost, or the fully burdened
cost, incurred by the Village in providing services associated with a permit fee. To determine
this cost, JRD identified the time and effort spent by staff in providing the services associated
o
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Village of Key Biscayne Permit Fee Analysis & ASS0CTAIES
with a permit fee. Since time and eflort for the services provided can vary by permit due to
construction complexity and size, a "typical" amount of time and effort for each permit was
determined. Usually for permit fees, staff spends most of their time conducting plan reviews,
inspections, and administrative tasks, such as research and answering customer questions.
Once the time and effort was identified, the cost incurred by the department or division
delivering the service was calculated.
ln addition to the aforementioned costs, the indirect support costs were also calculated.
These costs are identified by determining the time and effort spent by other Village
departments when supporting departments or divisions providing permit-related services.
JRD interviewed staff in these departments to gain an understanding of the support provided
and the time and effort expended.
After the revenue and expenditures were determined for the permit-related services, JRD
developed a recommended fee schedule. Three factors were considered when
recommending permit fees:
Cost recovery - ensure that the fees charged recover the costs of the services
provided;
Conciseness - ease for both the customer and the Village to determine the permit
fee; and
Building reserve amount - amount of revenue that needs to be available to ensure
the Village can maintain their level and quality of permit-related service in the future
Once the recommended fees were determined, JRD validated them by estimating the permit
revenue that would have been generated in the fiscal year by the recommended permit fees.
This estimated revenue was then compared to the total permit-related costs to ensure that
cost recovery is being achieved.
3.4 CorupnnnrvE ANALysrs or Pennalr Frrs
An analysis was performed to compare Village permit fees to those charged by the cities of
Miami, Miami Beach, and Sunny lsles Beach. The permit types used for the comparative
analysis are:
. Residential- Single Family New Construction
. Residential Pool
. ResidentialRenovation
. Multi-Family Unit Renovation
o CommercialRenovation
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Village of Key Biscayne Permit Fee Analysis a Ass0ctATts
Since the Building permit types being compared can consist of multiple fees, JRD, with the
assistance of Building Division staff, randomly selected five closed permits for the
comparative analysis. The results are presented in Section 4.5 of this report.
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Village of Key Biscayne Permit Fee Analysis e ASS0CTAItS
4 Butorrue PrRurr Fers
The Building,Zoning, and Planning(BZP) Departmentcontainsfourdivisions: Building,
Zoning and Planning, Code Compliance, and Business Tax. The Building Division's primary
responsibility is the administration of the Florida Buildlng Code. The Division's staff processes
permit applications, performs plan reviews and inspections to ensure that construction
complies with the provisions of all applicable codes, verifies that contractors have the proper
credentials and licenses to perform work in the Village, and ensures that all construction work
is properly permitted. The findings and recommendations for the permit analysis contained in
this section pertain to the permit fees related to the Building Division only.
4.1 CunRrnr Bull.ortrtc PrRmn Rwrnur
When completing a permit fee analysis, a review of the current Building permit revenue and
volume of construction activity by type is required. JRD examined the volume and revenue of
permits for each construction type for FY 2017 as of May 31,2017. Table 2 contains the
composition of the volume and revenue generated from Building permit fees by construction
type. The ma.lority of construction activity in the Village is residential remodelin g.ln FY 2017,
there were 630 Residential Remodeling permits that accounted for $440,014, approximately
460/o of the total Building permit revenue.
Table 2: Building Permit Revenue by Construction Type
(10 /1 /2016 Io 5 /31 /2017)
a lncludes Trade Permits
s Total percentage may not equal 1007o due to rounding
S44o,or4 46.2%Residential Remodeling 630
5275,606 29.0%Other Construction Types 646
$93,529 9.8%oSingle Family New Construction 85
S70,788 7.4%Commercial Remodeling 93
6.5%417 562,2rBStandalone Trade Permits
1.0%4 s9,485Com mercial New Construction
t00Yo1,875 s951,640Total
Number of
Permitsa
Percentage of
Total RevenuesPermit RevenueConstruction Type
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Village of Key Biscayne Permit Fee Analysis & ASS0CTATtS
JRD also examined the building permit revenue by trade. Table 3 depicts the number of
permits and revenue generated for each trade. As of May 31,2017, there were 727 Building
permits this fiscal year that generated $655,141in revenue, which accounted for 68.80/o of
Building revenue. Total revenue from Other Building fees accounted for the second largest
amount of Building revenue, generating $101,155 (1O.6yo).
Table 3: Building Revenue by Fees
(10 /1 / 2016 to 5 / 31 /2017)
Building 727 s655,141 68.8%
Electrical 359 $89,052 9.4%
Mechanical 3s8 S55,932 s.9%
Plumbing 427 $50,360 5.3%
Building Permit Fee Total:1,875 S850,485 89.4To
Administrative 9M S52,916 5.6%
Contractor Related 584 5u,o2s 1,.8%
Pe na lty 51 s16,560 1..7%
Permit Software 1,873 $11,189 1.2%
Reinspection 30 $2,2s0 0.2%
Certificate of Completion 16 S1,2i-5 0.L%
Other Building Fee Total 3,598 5101,155 t0.6%
Building Totals:5,473 s951,640 t00%
Other Building Fees Revenue by Fee
Building Permit Fees Permit Revenue
Number of
Transactions
Percentage of
Total Revenue
Number of
Permits
Percentage of
Total Revenue
PAGE 1 1
Village of Key Biscayne Permit Fee Analysis & ASS0ilATES
4.2 Bun-orvc Prnun Revenur & ExperuorruREs
As detailed in Table 4, the Building Division budgeted $1,611,000 in revenue in FY 2017, with
$1,500,000 generated through Building permits and $110,000 in Violation and Penalty Fees,
totaling $1,6'10,000. However, as of May 31,2017, $935,079 in Building permit fees and $16,56'1
in Violation and Penalty Fees, totaling $951,640, had been collected. JRD estimates that the
total FY 2017 projected ievenue for Building permits will be $1,361,655, including Violation
and Penalty Fees. This is approxim alely $249,345 less than budgeted.
Table 4: Building Division's FY 2017 Revenue & Expenditures
Sources: Accela Permit PIus permitting system, 2017 BZP General Ledger Stotement of Revenue and Expenditures, and
Profit/Loss Stdtement for Building Reserve os of May 31, 2017
Building permit revenue decreased predominately because of the amended renovation
permit fee and a slight slowdown in construction activity. For example, the amended permit
fee implemented on February 22,2017 generated $246,589|ess revenue between February
22,2017 and May 31,2017 than what would have been collected under the previous
renovation permit fee. A majority of the permit activity is for renovation permits, therefore
the impact of the amended fee on the Building Division total revenue is significant.
6 The budgeted revenue number for Violation and Penalty Fees is from the FY 2017 BZP Adopted Budget under
the following revenue line items: Fines - Building Code Violations, Service Charges - Lien Searches, and Fines -
Property Maintenance Violations. The actual revenue under these line items in the FY 2017 BZP financial
expenditure report may contain revenue generated from other non-Building code compliance fines, which is
not tracked in the BZP permitting system. At the direction of the Finance Director, the revenue provided in this
report should be one that is tracked in the BZP permitting system.
S1,336,814Building Permits Si",5oo,ooo S935,079
SL,ooo $o So
Other Fees - Certificate of
Occupancy
Srro,ooo $ro,sor 524,84rViolation and Penalty Fees6
Not available -Ss1,eoo -s77,8s0Fire permit revenue deduction
s899,740
s862,4s1 it,zgt,an
s1,293,905
Non-DiscretionarV Spending
Total Revenue:
51-,24r,71-r
S1,o11,ooo
s204,82s 5307,237Discretionary Spending s257,309
Total Expenditures:S1,499,020 5rp67,276 51,600,914
S111,980 -S167,s36 -SgrzrogRevenue minus Expenditures:
Expenditures
FY 2017 Actual
Revenue
FY 201.7
Projected
tY 2017
Budget
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Village of Key Biscayne Permit Fee Analysis & ASS0CIAItS
The Building permit revenue must also be adjusted to account for the revenue transfer to Fire
Prevention for fire plan reviews and inspections. Currently, Fire Prevention does not charge
permit fees. However, revenue related to fire plan reviews and inspections is collected by the
Building Division under Mechanical, Electrical, and Building permits. To recover the costs
incurred by Fire Preventio-n, a revenue transfer is completed by Finance through general
ledger journal entries throughout the year. The revenue amount that is transferred is
provided by Fire Prevention, which charges the Building Division $50 per plan review or
inspection and $75 for each re-review and reinspection. Fire permit fees are further described
in Section 7: Fire Permit Fees. As of May 31, 2017, $51,900 was transferred to Fire Prevention
and is projected at $77,850 at the fiscal year end. Taking into account the Fire Prevention
permit revenue transfer, the projected FY 2017 Building permit revenue is $1,283,805.
Building Division expenditures for FY 2017 are budgeted at $1,499,020. As of May 31,2017,
Division expenditures totaled $1,067,276, and are projected to be $1,600,914 al fiscal year-
end. ln Table 4 the expenditures are divided into two line items. non-discretionary and
discretionary. Non-discretionary expenditures represent personnel expenses including staff
benefits. Discretionary expenditures are operational expenses under the direct control of the
Department Director. The Building Division is projected to generate revenue approximately
$3'17,000 below its projected expenditures. Revenue and expenditures depicted in Table 4 do
not include revenue from Public Works permits and expenditures associated with a portion of
certain Public Work employee salaries who work on permit-related services. For the Village's
budgetary and financial reporting, Public Works permit-related revenue and expenditures are
reported under Building permits. lt is recommended that Public Works permit revenue and
expenditures are separated from the Building Division's revenue and expenditures, in
compliance with State Statute 553.80 (7), which states that Building permit revenue must be
used to cover Building direct and indirect expenditures. Public Works permit fees, revenue,
and expenditures will be further covered in Chapter 6: Public Works Permit Fees.
lndirect Support Cost Allocation
As described in Section 3: Methodology, when assessing and recommending permit fees, a
key factor that must be considered is the recovery of costs incurred to provide permit-related
services. Expenditures that are currently not being captured by the Building Division are
indirect support costs or those costs incurred by other Village departments when providing
support to the Building Division. These costs are important because they need to be included
with the direct Building Division expenditures in order to determine the fully burdened cost of
providing services related to Building permits.
JRD utilized various methods to capture indirect support costs. Meetings were conducted
with staff from support departments to identify the estimated average level of support and
time they provided to the Building Division. To calculate the indirect support cost, JRD utilized
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Village of Key Biscayne Permit Fee Analysis & ASS0CTAtES
the supporting department employee's salary, fringe benefit costs, and associated
departmental discretionary costs, as well as the yearly average time spent supporting the
Building Division.
Table 5 provides the indirect support costs and percentages used to calculate the Building
Division's indirect support costs. Since BZP contains multiple divisions, the table provides a
breakdown of the indirect cost percentages across the department. ln total, JRD calculated a
budgeted indirect support cost of $205,893 for the Building Division in FY 2017. The total
indirect support costs for the Building Division is added to total expenditures to determine
the fully burdened cost of providing Building permit services. This fully burdened cost is used
to determine the recommended permit fees.
Table 5: Building Division's FY 2017 Indirect Support Cost
Village
Manager
and
Chief of
Staff
$s29,911 4,00/o 521,196
The Village Manager and the Chief of Staff provide 1070 of their time
supporting BZP:
c 4%for Building
t 4o/oforToning and Planning
o 2%f or Code Compliance
o Q%tor Business Tax Receipts (BTR)
o 0% Public Works permitting
Finance 547s,64L 12.3o/o Ss8,436
The Finance Directorworks part-time (2 days perweek) and provides 2 hours
of support for BZP. This support is divided in BZP as follows:
o 86% f or Building
o 3%for Zoning and Planning
o Io/o f or Code Compliance
r 9% for BTR
t !%for Public Works
The Finance indirect cost percentage is calculated as follows: 2hours / 1,4
hours per week x86% = I2.3o/o
Human
Resources
(HR)
s18s,862 6.4%s 11,93s
HR's indirect cost percentage is based on the number of employees. The
Village has a total of 166 employees. BZP has a total staff of 16:
r Building = L0 employees
. Zoning and Planning = L employees
o Code Compliance = 2.5 employees
o BTR = 0.5 employees.
o The Director and Assistant are distributed as follows: Building (0.65 FTE),
P&Z (0.33 FTE), Code (0.66 FrE) and BTR (0.33 FTE)
The indirect cost percentage is calculated by the percentage of employees in
Building to the total number of Village employees. For example, 10.66
Building employees / 166 Village employees = 6.4%.
Area or
Staff
Providing
Support
FY 2OT7
Adopted
Budget
Cost
lndirect
Support
Cost %
lndirect
Support
CoSt
I ndi rect Support Description
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Village of Key Biscayne Permit Fee Analysis & ASS0CTAIES
IT $344,700 3O.0o/o $103,410
Fifty percent of lT's support time is spent with BZP
o 30%lor Building
o S%forToning and Planning
o 5%f or Code Compliance
o 5% for BTR
o 5%for Public Works
Village
Attorney s26,000 7 1333%53,467
Village Attorney spends on average about 2.5 hours a week at a rate of $200
per hour supporting BZP:
o 13.33%tor Building
o 6667%forZoning and Planning
t 13.33% for Code Compliance
o L.67%for BTR
o 5%for Public Works
Village
Clerk 5372,462 2.0%57,449
Village Clerk provides 6% of its time supporting BZPPW:
c 2%lor Building
c 3%forZoning and Planning
o 0.33% for Code Compliance
. 033% for BTR
. 033% for Public Works
Total Building lndirect Support Cost:s205,893
Area or
Staff
Providing
Support
FY 2017
Adopted
Budget
Cost
I nd i rect
5u ppo rt
Cost %
I nd i rect
5u p port
Cost
I ndirect Su pport Descri ption
Table 6 on the ne)d page provides the total FY 2017 expenditures for the Building Division
with the indirect support costs. The Building Division is projected to generate revenue
approximately $444,000 below its projected expenditures, reducing the Building lnspection
Reserve from $2,259,562 at the end of FY 2016 to $1,815,875 for FY 2017.
7 The Village Attorney's FY 2017 adopted budget is $'1,210,000. However, the Village Attorney stated that
approximately 2.5 hours a week at a rate of $200 per hour is spent working with the BZP department for a total
amount of $26,000.
PAGE 1 5
Village of Key Biscayne Permit Fee Analysis & ASS00tArts
Table 6: Building Division's FY 2017 Revenue & Fully Burdened Expenditures
Sources: Accela Permit Plus permitting system,2017 BZP Generol Ledger Stotement of Revenue and Expenditures, ond
Profit/Loss Stotement for Building Reserve os of Moy 31, 2017
4.3 RrcouueruDED BUTLDING PERMI FEEs
The recommended building permit fees are established based on cost recovery. The permit
fee amounts were calculated based on Building expenditures that include discretionary, non-
discretionary, and indirect costs. Additionally, the fee structure is concise and simple, where
both customer and stafl can easily calculate permit fees, and where errors and
miscalculations that typically occur with large, complex fee schedules can be mitigated. Table
7 contains the current fees, recommended fees, and a fee description. For more details on
the Village's current Building permit fees, refer to Appendix 2.
8 The budgeted revenue number for Violation and Penalty Fees is from the FY 2017 BZP Adopted Budget under
the following revenue line items: Fines - Building Code Violations, Service Charges - Lien Searches, and Fines -
Property Maintenance Violations. The actual revenue under these line items in the FY 2017 BZP financial
expenditure report may contain revenue generated from other non-Building code compliance fines, which is
not tracked in the BZP permitting system. At the direction of the Finance Director, the revenue provided in this
report should be one that is tracked in the BZP permitting system.
Sl,soo,ooo sg:s,ozg Sr,gso,sr+Building Permits
Other Fees - Certificate of
Occupancv $1,000 $o So
Violation and Penaltv Fees s110,0008 S16,561 524,841-
Fire permit revenue deduction Not available -$sr,goo -S77,850
Non-Discretionary Spending
Total Revenue S1,611,000
51.,241.,71.I s862,4s1
s899,740
$t,zgz,an
S1,283,805
s2s7,309 s204,82s $zot,zztDiscretionary Spending
S20s,893 Ses,s+r 5126,578lndirect Support Cost
5r,727,492Total Fully Burdened Expenditures 5L,704,9L9 $1,t52,9L7
Revenue minus Expenditures:-s93,913 -Szsg,ott -54p,3,ffi7
52,2s9,s62 52,259,562Building lnspection Reserve
lasof 9/3ol2ot6l 52,2s9,s62
Projected Building lnspection Reserve
Balance forFY 20L7 Pl3OlzOITl s2,L65,649 S2,ooo,485 S1,815,875
Expe nditu res
lY 20L/ Actual
Revenue
FY 2017
Projected
FY 2077
Budget
PAGE 15
Village of Key Biscayne Permit Fee Analysis & ASS0CTATtS
Table 7: Recommended Building Permit Fees
Construction Permit Fees
Upfront Fee (non-refundable)
100% of the estimated cost of the Building permit
fee including 100% ofthe Zoning Plan and Site
Plan review fees
30% of permit fee
All Construction
Residential
New Construction
Building: S0.70 per SF
Mechanical: S0.1"3 per SF
Electrical: S0.13perSF
Plumbing: S0.13 per SF
5100 minimum fee for each trade permit
Renovotion, Repdirs, ond All Other Construction
Building: S0.70 per SF
Mechanical: S0.13 per SF
Electrical: 50.06 per Sf of estimated cost
Plumbing: $0.13 per SF
S100 minimum fee for each trade permit
Commercial
New Construction
Building: $12.25 for each $1,000 of
construction cost
Minimum fee: 5250
Maximum fee: S10,000
Mechanical: Dependent on construction
items
Electrical: S0.13perSF
Plumbing: Dependentonconstruction
items
5100 minimum fee for each trade permit,
except Building permits
Renovotion, Repoirs, and All Other Construction
Building: L% of construction cost
Minimum fee: 5250
Maximum fee: S10,000
Mechanical: Dependent on construction
items
Eleitrical: 50.05 per 51 of estimated cost
Plumbing: Dependentonconstruction
items
$100 minimum fee for each trade permit;
except Building permits
Other Building fees may apply based on the
specific type of construction. Please refer to the
current Buildine schedule provided in Appendix 2.
2.35% of the value of
construction
Fee Description Current Fees Recommended Fees
Prer 17
5H6Village of Key Biscayne Permit Fee Analysis & ASS0CTAIES
Plan Re-Review Fees None
S75 on the third plan review
where the plans fail to correct
the same issue
S150 on the fourth and
subsequent review where the
plans fail to correct the same
issue
Reinspection Fees
When extra inspection trips are
necessary due to:
. Wrong address being given on
call for inspection
o Prior rejection of work due to
faulty construction
o Work not being ready for
inspection at time specified
r Failure to call for final or other
inspections
o Required correction not being
made or completed at time
specified
$L50 for second reinspection, if inspector
determines that the job has the same problem
after the first reinspection
S75 for each reinspection S75 for the first reinspection
S1"50 for second reinspection, if
inspector determines that the
job has the same problem after
the first reinspection
Plan Revisions
Major plan revisions: $25 per page
Minor plan revisions: $12.50 per page for each
review that takes longer than 5 minutes
SL00 for failure to make required corrections from
a previous review, but not less than 50% of the
orisinal application fee for each trade
$25 per each 15 minutes or
fraction thereof
lnspections requiring overtime 1.5 times the inspector's hourly rate >1J5 per nour (J-nour
minimum)
Certificate of Completion (CC)
Single Family Residence, townhouse=$50
All others: 565
Single Family Residence,
townhouse=$50
All others: 565
Certificate of Occupancy (CO)
Duplexes, Townhouses, Bungalow court: $75 per
unit
Apartment: 5100 per unit
Private school, day nursery, convalescent and
nursing home, hospital, ACFL and Developmentally
Disabled home care: 596
Business, wholesale and retail: $0.05 per SF
Minimum Fee: SL00
Duplexes, Townhouses,
Bungalow court: $75 per unit
Apartment: 5100 per unit
Private school, day nursery,
convalescent and nursing home,
hospital, ACFL and
Developmentally Disabled home
care: 596
Business, wholesale and retail:
$0.05 per SF
Minimum Fee: S100
Single Family Residence,
townhouse=$50
All others: 565
Temporary Certificate of Completion
(rcc)None
Recommended FeesFee Description Current Fees
Pncs 18
Village of Key Biscayne Permit Fee Analysis & ASS0CHTtS
Temporary Certificate of Occupanry
(rco)
Single Family Residence, Townhouse=$50
All Others: 565
Duplexes, Townhouses,
Bungalow court: S75 per unit
Apartment: S100 per unit
Private school, day nursery,
convalescent and nursing home,
hospital, ACFL and
Developmentally Disabled home
care: 59b
Business, wholesale and retail:
50.05 per SF
Minimum Fee: S1.00
tt0Year Building Recertifi cation Fee 5250 for each building 5250 for each building
Structural Glazing System
Recertification Fee $250 for each building 5250 for each building
Periodic Reinspection Fees for the
following:
o Steam boilers
o Hot water Boilers
o Unfired Pressure Vessels
o Miniature Boilers
. Shop inspection of boiler
or pressure vessel
s60 - s150.s0 s7s
Technolocv Fee SO s18
Chanse of contractor or qualifier Sloo s100
General Administration Fees
Lost Plans
30% of the original building permit fee
Minimum fee for residential: S75
Minimum fee for all other construction: S150
$1.5 plus cost of reproduction
Lost Building Permit Document(s) or
Records $30 $30 per document
Permit Edension $ao $50 or less if permit amount is
less than 560
Permit Renewal
50% of the original permit fee if renewal is made
within 6 months of the expiration date of the
original permit
100% of the permit fee for renewals made after 6
months of the expiration date
$100 plus L0% of the original
base permit fee
Document Cost of Reproduction
Plan Reproduction from microfilm or disc-per
sheet 55 per sheet
Reproduced Records: $0.L5 per page
Double sided copies: S0.20 per page
Certified copies: SL per page
Notary Public Service: $Lper document
Research and Ordering Plans: 55,00
Sheets up to 8-L/2"x1.4":50.15
per sheet plus $0.05 for double
sided
Sheets larger th an 8-t/ 2" xI4"
and up to and including 1.L"xL7"
$0.30 per sheet plus $0.10 for
double sided
Sheets larger than t!"x17": $5
per sheet side
Certified copies: SL per page
Notary Public Service: $L per
document
Research and Ordering Plans: $5
per order
Fee Description Current Fees Recommended Fees
Pncr 19
Village of Key Biscayne Permit Fee Analysis & ASS0ilATES
Document Electronic Conversion None
$20 plus the per sheet cost
Documents up to and including
LI"xI7": S0.15 per sheet side
Documents larger than LI" xL7"
53 per sheet side
Permit Document Electronic
Conversion Fee
None 0.05% plus $20 with a 55,000
maximum of the job value
Violation Fees
Work without permit
i.st offense: $125 plus a double permit fee
2nd offense: $250 plus a double permit fee
3rd offense: S50O plus a double permit fee
1st offense:
$tz5 plus 100% ofthe base
permit fee
2nd offense:
S2s0 plus 100% ofthe base
permit fee
3rd offense:
$500 plus 100% ofthe base
permit fee
Occupancy without a Certificate of
OccuDancv S192.00 plus double Co fee $200 plus double the CO fee
Unsafe Structure Fees None
StaffTime: S15 per quarter hour
Case Processing Fee: 5400
lnitial lnspection Fee for unsafe
structures: $180
Re-lnspection Fee: S90 each
Posting of Notices: S+0 each
Unsafe Structures Board
Processing Fee: $150
Title Search: Actual Cost
Court Reporting Transcription:
Actual Cost
Legal Advertising: Actual Cost for
each advertisement
Permit Fees: Actual Cost
Lien/Recording/Cancellation of
Notices: Actual Cost for each
notice
Bid Processing Fee: SL25
Demolition/Secure Services:
Actual Cost
Fee Description Current Fees Recommended Fees
The Building permit fee for all construction is recommended to be set at 2.35o/o of the value
of construction. The fee is inclusive of administrative, plan review, and inspection services for
all Building trades. This fee does not include any Zoning, Planning, Public Works, and Fire
permitting services. The Building permit fee was calculated using the total valuation of all
permitted construction projects received in FY 2017 as of May 31, 2017, which amounted to
$51,316,373. Using the actual valuation amount, the total value of construction for FY 2017 is
projected to be $74,383,882. Through discussion with the BZP Director and by reviewing the
past 6 years of permitted construction on Miami Beach, the value of construction is expected
to increase by 2o/o, the same rate as inFY 2017, to a totalvalue of construction for FY 2018 of
Pner 20
5HtVillage of Key Biscayne Permit Fee Analysis & ASS0CtATtS
$75,871,560. The percentage of the value of construction was determined by dividing the
total expenditures for the Building Division by the total projected value of construction value.
That percentage is adjusted lower to account for the revenue generated from the other
permits fees, in order to make the projected revenue equitable to the Building Division's total
projected expenditu res.
Other fees were generally set based on the average fully burdened hourly rate of $90 per
hour for inspectors in the Building Division. With the understanding that plan reviews and
inspections can vary depending on the construction project, the fee was set with an
approximate duration of 30 minutes per plan review or inspection. Finally, the Building
Technology Fee, utilized to maintain the Building Division's technology, was adjusted from $6
to $18. Currently, the Building Technology Fee is charged for each trade permit, therefore a
typical new construction project would be required to pay the fee for each trade permit. For
example, a new construction with a Building master permit and three trade (Mechanical,
Plumbing, and Electrical) permits is charged the current $6 Building Technology Fee four
times, once for each permit, for a total of $24.|n the new fee structure, the Building
Technology Fee is charged once per construction project. Estimating a five-year replacement
plan for the technology equipment at $100,000, the fee is set to generate approximately
$20,000 per year. To project the revenue generated from the Building Technology Fee, the
number of master permits and standalone trade permits were used to project the number of
transactions.
Table B depicts the projected FY 2017 permit fee revenue based on the current fees and the
projected FY 2018 revenue based on recommended fees. The estimated FY 2018 revenue
with recommended fees is based on a2o/o increase in the value of construction for FY 2018,
which is the same percentage increase rate as FY 2017. The estimated FY 2018 revenue with
recommended fees is $1,888,048.
Prer 21
New Construction s1s8,816
Renovations and All
Other Construction $1,055,597
2.35% of the cost of construction 5r,782,982 s568,569
Reinspection (All Trades)$3,375
$ZS for each reinspection
StsO for second and subsequent
reinspections
s3,375 So
Permit Renewal Fee 510,148 5100 plus L0% of the originalbase
permit fee 5e,sqs -s3,3oo
Permit Extensions so 560 or less if permit amount is
less than $60 $o 5o
Certificate of
Completion S1,823
Single Family Residence,
townhouse = s50
All others: $65
S1,2oo -Soze
Certificate of Occupancy So Refer to CO fees in Table 7 So so
Permit Software Srctaz S18 5r9,494 s2,7rr
LosVRevised Plan Fee Stt,zzs $tS plus cost of reproduction s1,800 -s15,428
Copies & Reproductions S1e1
Refer to the document cost of
reproduction and conversion fees
in Table 7
Srgr So
iqt,zn soScanning Fee 547,318 $5 per scan
SoPenalty Fees 524,84r
Refer to the violation fees in Table
7 Szq,aqt
So -s25,538Contractor Registration 525,538
Building can no longer collect
contractor registration fees
Total s1,361,659 s1,ggg,o4g Sszo,ggr
Fv 2017
Projected
Revenue
(Current
Fees)
Estimated
FY 2018
Revenue with
Recommended
Fees
Recommended FeePermit Type
Revenue
Difference
Village of Key Biscayne Permit Fee Analysis I ASS0CTATES
Table 8: Building Permit Fee Estimated Revenue Based on Current and Recommended
Fees
The overall recommended fee structure was set to be cost equitable to FY 2018 proposed
budgeted expenditures. Table 9 provides the projected FY 2O1B revenue with the
recommended fees and the FY 2018 proposed budgeted expenditures for the Building
Division, inclusive of the indirect support costs. The Building Division revenue generated from
the recommended fees is projected to be approximately $12,000 above expenditures in FY
2018. Additionally, JRD is recommending that Fire Prevention implement a separate Fire
permit fee schedule eliminating the need for a revenue transfer out of the Building permit
revenue for Fire plan reviews and inspections.
Pnee22
Total Projected Building FY 2018 Revenue s1,ggg,o4g
Total FY 2018 Proposed Budget Expendituress S1,876,108
Non-Discretionary Spending 5L,34g,744
Discretionary Spending S400,786
lndirect Support Cost 5i.26,578 10
Revenue minus Fully Burdened Expenditures:s11,9+r
Projected Building lnspection Reserve Balance for
FY 2017 (9/30/2017)$1,,815,875
Projected Building lnspection Reserve Balance for
FY 2018 pl30l20t8l 5L,827,9t6
Projected FY 2018 Revenue & Expenditures
Village of Key Biscayne Permit Fee Analysis & ASS0CtAItS
Table 9: Building Division's FY 2018 Projected Revenue and Fully Burdened Expenditures
4.4 Burl.orrue Rrsrnve Srnnrrev
At the close of FY 2016 the Building lnspection Reserve balance was at $2.,259,562, an
increase of 55o/o from the previous year. Carrying a reserve balance is allowable as long as
the funds are utilized for Building Division operational costs. As stated in the Florida Building
Code 553.80 (7), "When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may
not exceed the total estimated annual costs of allowable activities. Any unexpended balances
shall be carried forward to future years for" allowable activities or shall be refunded at the
discretion of the local government."
Through feedback received and observations made while conducting the fee analysis, JRD
identified investment opportunities to improve Building permitting operations. For example,
the technology currently utilized in the Building Division is outdated as compared to similar
municipalities. Therefore, a recommended option was purchasing a new permitting system
($167,400). This investment has been approved and will soon be implemented. Additional
investment options that can be funded by the Building lnspection Reserve include:
o Permitting system software licenses (cost increases 3% per year): $40,975. Technology hardware costs for new equipment that will support the new permitting
system: $73,000o Technology equipment for permit clerks (computers and printers): $12,000
s The expenditures are based on the FY 20'18 adopted budget.
10 The table lists the projected FY 2017 indirect support cost based on the actual cost as of May 31,2017
PAGE 23
Village of Key Biscayne Permit Fee Analysis e ASS0CtAItS
ln addition, a Building Division revenue adjustment in the estimated amount of $199,726 is
required by the close of the fiscal year. ln FY 2015 and FY 2016, county and state fees (i.e.
Miami-Dade County Fee, Radon Gas Fee, State Department of Community Affairs Surcharge,
and Department of Business and Professional Regulation Surcharge) received by the Village
were inadvertently allocated to Building revenue.
Table 10 provides the estimated FY 2018 Building lnspection Reserve balance after accounting
for the cost adjustments from the investment options and the county and state fee revenue
adjustments. The FY 2018 Reserve balance FY 2O1B is estimated to be $1,334,715. JRD believes
that this balance amount appears reasonable and allowable for the Building lnspection
Reserves. However, if the Village desires to further reduce the Reserve balance, an additional
deduction can be made as payments to other departments for indirect supporl costs incurred
from the previous fiscal years.
Table 10: Estimated FY 2018 Building lnspection Reserve Balance After Adjustments
51,822816
Projected FY 2018 End of Year Building lnspection
Reserve Balance (with recommended fees)
lnvestment Options
New Permitting System 51,67,400
Software Licenses S40,975
Szg,oooTechnology Hardware Costs
s12,000Technology Equipment for Permit Clerks
s293,37s s1,s34,40Total Cost of lnvestment Options
5199,726Countv and State Fee Revenue Adjustment
sL,334,775Projected FY 2018 End of Year Building lnspection Reserve Balance
Cost
Building lnspection
Reserve Balance
PAGE24
Village of Key Biscayne Permit Fee Analysis & lss0ctAlts
4.5 Burpuvc PrRur Conaplmnvr Arunlvsrs
A comparative analysis of building permit fees in the cities of Miami, Miami Beach, and Sunny
lsles Beach, was conducted to determine how the Village's Building permit fees compare.
Actual permits were selected by Building Division staff and provided to JRD,
Permits selected for the analysis represent each Village construction type in terms of size (SF)
of construction and cost. For example, the permit selected for a single-family new residence
new construction consisted of a value of construction of $1,385,000 and 5,009 SF in size. The
size and value of construction for this single-family residence is representative of a single
family new construction project in Key Biscayne. This methodology was followed for the four
following construction types being compared.
Residential - Single-Famtly New Construction
Village permit fees for the construction of a 5,009 SF single-family residence with a value of
construction of $1,385,000 were compared to those of the comparable municipalities. Similar
to the Village, Sunny lsles Beach's fee is based on SF. On the other hand, Miami Beach and
Miami utilize a percentage of the value of construction. Figure 2 depicts the comparison of
total fees per city. Miami Beach's total permit fee is $22,530, significantly higher than Miami,
Sunny lsles Beach and the Village's currentfee. With the recommended fee of 2.357o of the
value of construction, the Village's fee for a new single-family residence would be
approximately $32,548, greater than the fees charged by Miami Beach, Miami, and Sunny
lsles Beach.
Figure 2: Permit Fees Charged for a New 5,009 SF Single-Family Residence
With a Construction Value of $1,385,000
53s,ooo
$32,548
S3o,ooo
s2s,ooo
s20,ooo
Sls,ooo
$1o,ooo
s5,95e
Sts43
5s,ooo $2,830
Key Biscayne Current
Fee
Key Biscayne Miami B€ach
s-
Recommended Fee
Prcr 25
Miami Sunny lsles Beach
Village of Key Biscayne Permit Fee Analysis & ASS0CTAIES
Residential Pool
The Village's permit fees for the construction of a residential pool were compared to Miami,
Miami Beach, and Sunny lsles Beach, as depicted in Figure 3. Compared to the other cities,
the Village's current fee of $905 is the highest, while Sunny lsles Beach's fee is slightly less at
$890, and Miami's is significantly lower at$269. Based on the recommended fee of 2.35o/o of
the value of construction, the permit fee for this pool would be $485, the second lowest of
the comparable cities.
Figure 3: Permit Fees Charged for a Residential Pool
With a Construction Value of $20,650
$sos $8e0
s48s
s269
$724
s1,ooo
$800
$600
s400
s2oo
5-
Key Biscayne
Current Fee
Key Biscayne
Recommended Fee
Miami Beach Miami Sunny lsles
Beach
PAGE 26
Village of Key Biscayne Permit Fee Analysis & ASS0CtAItS
Resid e ntia I Re n ovatio n
The fees associated with a Village Building permit (including trade permits) issued for the
renovation of a single-family residence were also compared to Miami, Miami Beach, and
Sunny lsles Beach. Sunny lsles Beach's fee is significantly higher at $16,600. The Village's
currentfee is $1,226, Miami is$944, and Miami Beach is $3,340. Priortothe February2017
fee amendment, the Village's fee would have been $11,930. Figure 4 depicts this comparison
The recommended Village permit fee (2.35o/o of the value of construction) for residential
renovation is $4,230, which is higher than the amended fee of $1,226, but significantly lower
than the $11,930 fee prior to the amendment.
Figure 4: Permit Fees Charged for a Residential Renovation
with a Construction Value of $180,000
s20,000
$16,600
s16,000
911,930
S12,ooo
Ss,ooo
$q,z?o
s4,000 --$3,340.
sL,226 $ga+
s-
Key Biscayne
Prior to
Amended Fee
Key Biscayne
Amended Fee
(Current)
Key Biscayne Miami Beach
Recommended
Fee
Miami Sunny lsles
Beach
Pae,e27
Village of Key Biscayne Permit Fee Analysis r ASS0CIATtS
M u lti- F a m ily U n it Re n ovatio n
The Village's permit fees for the renovation of a 1,600 SF Multi-Family Unit was compared to
Miami, Miami Beach, and Sunny lsles Beach. As demonstrated in Figure 5, the Village's
currenttotalfees are $1,388, the highest of the cities. Sunny lsles Beach's fee of $1,242is
slightly lower, but Miami's is significantly lower at $253. The recommended permit fee (2.35o/o
of the value of construction) totals $982, which is lower than the current amended fee but
66% lower than the fee prior to the amendment.
Figure 5: Permit Fees Charged for a 1,600 SF Multi-Family Unit Renovation With a
Construction Value of $41,800
Sg,soo
s3,ooo s2,858
$2,500
s2,ooo
s1,5oo $1,9,98
st,24Z
9gez $ges
s1,ooo
Ssoo $2se
s-
Key Biscayne
Prior to
Amended Fee
Key Biscayne Key Biscayne Miami Beach
Amended Fee Recommended
(Current) Fee
Miami Sunny lsles
Beach
Pncr 28
Village of Key Biscayne Permit Fee Analysis & ASS0CtATtS
Commercial Renovation
The fees associated with a Village commercial renovation permit issued for a 1,500 SF
commercial property were compared to the fees charged by Miami, Miami Beach, and Sunny
lsles Beach, as detailed in Figure 6. The Village's current permit fees (amended) of $2,083 is
the lowest of the comparable cities, with Miami having the second lowest at $2,365. The
Village's recommended fee (2.35Vo of the value of construction) is $5,454, approximalely 15o/o
higher than Miami Beach's fees of $4,742. Note that the Sunny lsles Beach permit fee total in
Figure 6 does not contain electrical permit fees, because the information needed was not
readily available.
Figure 6: Permit Fees Charged for a 1,500 SF Commercial Renovation
With a Construction Value of $232,080
s7,ooo
S6,ooo
$5,454
ss,000 $4,742
94,042 + electrical
permit fee
s4,000
$3,283
s3,ooo
$z,sos
$a083
s2,000
s1,000
s-
Key Biscayne
Prior to
Amended Fee
Key Biscayne
Amended Fee
(Current)
Key Biscayne Miami Beach
Recommended
Fee
Miami Sunny lsles
Beach
Pner 29
Village of Key Biscayne Permit Fee Analysis & ASS0CTAIES
5 ZoruIrue AND PnruruIruG PERMIT FEES
The Zoning and Planning Division (ZPD) is responsible for reviewing plans for compliance
with the Zoning and Land Development Regulations and providing information to residents
and architects on the development potential of property. The Division administers the
Comprehensive Development Master Plan (CDMP) as set forth in the Florida Statutes,
including the processing, monitoring, and evaluation of amendments to the Plan,
Concurrency Regulations, and other issues that relate to the overall planning of the Village.
The Division is also responsible for the preparation of new Zoning and Land Development
Regulations consistent with the CDMP. Finally, staff makes recommendations to the Village
Council regarding Site Plan Review applications and variances.ll
5.1 Cunnrnr Zorurruc nno PnrururNG REVENUE
As part of the fee analysis, JRD assessed ZPD fees and transactions from October 1,2016to
May 31, 2017.Table 11 contains the Village's breakdown of the ZPD fees, which generated
$14,454 in revenue, with the mayority generated by Zoning reviews and site plan reviews.
Table 11: Key Biscayne Zoning and Planning Revenue
(10 / 1 / 201 6 Io 5 / 31 / 2017)
5.2 Zorrrne nno Pnrurutnc Dvlsloru Rev:ruurnruo ExprruDtruREs
For FY 2017,lhe Village budgeted $6,000 in ZPD revenue, and as of as of May 31, 2017,
$14,454 had been collected, with a year-end projection of $21,681. ZPD expenditures are
budgeted at $152,088, and as of May 31, 2017, $104,639 had been expended with a year-end
projection of $156,958. Table 12 details the ZPD FY 2017 Revenue and Expenditures.
11 From the Building, Zoning, Planning, and Public Works Department Fiscal Year 2017 Budget.
$l-0,993 76%Zoning Review Fee 137
37 52,761,t9%Site Plan Review Fee
4%Planning Re-Review Fee 8 s62s
L $zs 1%Zoning Reinspection Fee
Total:183 5L4,454 100%
Number of
Tra nsactions
Percentage of
Total RevenueFee Description Permit Revenue
Pnce 30
Village of Key Biscayne Permit Fee Analysis & ASS0ilAItS
As of May 31, 2017, ZPD generated approximately $90,000 less in revenue than expenditures.
For FY 2017, ZPD is projected to generate $135,000 less than expenditures. Unlike the
Building Division, which is funded through the revenue collected from fees and violations, the
ZPD is predominately funded by the General Fund. Table 12 highlights the aforementioned.
Table 12: Key Biscayne Zoning and Planning Division's
FY 2017 Revenue and Expenditures
Sources: Accela Permit PIus permitting system and 2077 BZP Generol Ledger Statement of Revenue ond Expenditures
lndirect Support Cost Allocation
Similar to Building, the indirect support cost allocation needs to be applied to the ZPD
expenditures. The indirect support costs are costs incurred by other Village departments that
supporl ZPD. For information on how the indirect support cost was calculated, please refer to
Section 4.2: Building Expenditures. Table 13 provides the indirect support costs and
percentages utilized to calculate the Zoning and Planning Division's indirect support costs.
Since BZP contains multiple divisions, the table provides a breakdown of the indirect cost
percentages across the department. ln total, JRD calculated a budgeted indirect support cost
of $70,465 for the ZPD in lY 2017. The majority of the indirect support is from the Village
Attorney.
Zoning and Planning Fees s6,000 5r4,4s4 s21,681
Non-Discretionarv Spending
Total Revenue:
5143,713
S6,000 5L4,4s4
s99,230
s21,681
$148,845
Discretionary Spending s8,37s Ss,+og 58,i.13
Total Expenditures:s152,099 Sro4oag Srso,gse
Revenue minus Expenditures:-s145,088 -s90,185 -SLgs,zt7
FY 2017 Actual
Revenue
Expenditures
FY 2OI1
Budget
FY 2017
Projected
PAGE 31
Village of Key Biscayne Permit Fee Analysis & ASS0CTATES
Table 13: Zoning and Planning Division'sFY 2OlT lndirect Support Cost
12 The Village Attorney's FY 2017 adopted budget is $1,210,000. However, the Village Attorney stated that
approximately 2.5 hours a week at a rate of $200 per hour is spent working with the BZP department for a total
amount of $26,000.
Village
Manager
and Chief of
5taff
ss29,911 4.0%s21.,196
The Village Manager/Chief of Staff provide 10% of their time supporting BZP:
o 4%forBuilding
o 4/oforZoning and Planning
o 2%lor Code Compliance
o O%for Business Tax Receipts (BTR)
o 0% Public Works permitting
Finance $47s,64t 0.43%s2,038
The Finance Directorworks part-time (2 days a week) and provides 2 hours of
support for BZP. This support is divided as:
o 86%for Building
c 3%forZoning and Planning
o I%for Code Compliance
o 9% for BTR
o 1%for Public Works permitting
The Finance indirect cost percentage is calculated as follows: 2 hour/L4 hours
per week x 86% -- 0.43%
Human
Resources
(H R)
s18s,852 0.8%s1,489
HR's indirect cost percentage is based on the number of employees. The
Village has a total of 166 employees. BZP has a total staff of 16:
e Building = L0 employees
. Zoning and Planning = 1 employee
o Code Compliance = 2.5 employees
o BTR = 0.5 employees.
r The Director and Assistant are distributed as follows: Building (0.66 FIE),
P&Z (0.33 FTE), Code (0.66 FTE)and BTR (0.33 ffE)
The indirect cost percentage is calculated by the percentage of employees in
Zoning and Planning to the total number of Village employees. For example, L
Zoning and Planning employee / L66 Village employees = 0.8%.
IT 5344,700 s.0%5r7,23s
Fifty percent of lT's support time is spent with BZP
o 30%for Building
o 5o/oforZoning and Planning
o 57o for Code Compliance
o 5% for BTR
o 5%for Public Works permitting
Village Attorney spends on average about 2.5 hours a week at a rate of S200
per hour supporting BZP:
o 13.33%for Building
o 66.67%forZoning and Planning
. 1333% for Code Compliance
o 1.670/o f or BTR
o 5o/o f or Public Works
Village
Attorney s26,00012 66.67%s17,333
Area or
Staff
Providing
Support
FY2017
Adopted
Budget
Cost
I nd i rect
Support
Cost %
I nd i rect
Support
Cost
I ndirect Support Description
Pnce 32
Village of Key Biscayne Permit Fee Analysis & ASS0CTATES
Village Clerk s372,462 3.0%5rr,r74
Village Clerk provides 6% of its time supporting BZP:
o 2%for Building
o 3%lorZoning and Planning
o 0,33%for Code Compliance
o 0.33% for BTR
. 033% for Public Works permitting
Total ZPD lndirect Support Cost:570,465
Area or
Staff
Providing
Support
FY2017
Adopted
Budget
Cost
I nd i rect
Support
Cosl%
I nd i rect
Su ppo rt
Cost
I ndirect Support Description
The total indirect support costs for ZPD is added to the total expenditures to determine the
fully burdened cost, which is used to determine the recommended permit fees. Table 14
provides the fully burdened expenditures for ZPD, which is projected to total $217,763,
approximately $196,000 more than the revenue generated. As previously mentioned, ZPD is
also funded by the General Fund.
Table 14: Zonlng and Planning Division's FY 2017 Revenue & Fully Burdened
Expenditures
Sources: Accelo Permit Plus permitting system and 2017 BZP Generol Ledger Stotement of Revenue and Expenditures
5.3 RrcounaeruDED ZoNTNG AND Pueruunc Fers
The recommended ZPD permit fees are intended to recover the cost of providing services.
To determine the recommended fees, JRD met with staff to determine the time and staff
required to provide the service associated with the fee. The fees were determined by using
the fully burdened hourly rate and the estimated average time needed by staff to deliver that
service.
Zoning and Planning Fees s6,ooo 51.4,4s4 S21,681
Non-Discretionary Spending
Total Revenue:
5t43,713
56.000 5L4,4s4
s99,230
$21,581
S148,845
Discreti ona ry Spe nd i n g S8,375 S5,409 58,113
lndirect Support Cost 570,465 $46,3i,4 Soo,sos
Total Fully Burdened Expenditures:$222,552 $tso,9s3 S2tl,16g
Revenue minus Expenditures:-52L6,552 -Srg6,+gg -S196,082
FY 2017 Actual
Revenue
Expenditures
FY 2OI7
B udget
FY 2OI7
Projected
Pree 33
rHtVillage of Key Biscayne Permit Fee Analysis 8, ASS0CIATES
Table 15 lists the recommended ZPD fees. The ma.lority of the recommended fees are flat
fees that are charged for each service. For example, a flat fee of $100 is being recommended
for Zoning plan review and $300 for a site plan review. The recommended re-review and
reinspection fees are being kept the same as the recommended fees for the Building Division
Finally, the ma.lority of the Planning fees, which include the services from a supervisory
variance to the preparation of a certified record for the court, are recommended to increase.
Planning services can vary greatly in the amount of staff time required.
Table 15: Recommended Zoning and Planning Permit Fees
Zonins Plan Review Fee S25 or S0.13 per SF, whichever is sreater Sloo
Site Plan Revlew Fee
(New construction of any single-
family residence, duplex, apartment
building, commercial building,
addition, any renovation or repair
that exceeds 50% of the floor are of
the present structure)
$200 S3oo
$75 on the third plan review where the
plans fail to correct the same issue
StSO on the fourth and subsequent
review where the plans fail to correct the
same issue
Re-Review Fees
SL00 for failure to make required
corrections that were provided under a
previous review but not less than 50% of
the original application fee
Reinspection Fees
$75 for each reinspection
St50 for second reinspection, if inspector
determines that the job has the same
problem after the first reinspection
S75 for the first reinspection
S1.50 for second reinspection, if inspector
determines that the job has the same
problem after the first reinspection
SupeMsoryVariance (any type of
use)$ss Sloo
Single family and duplex: 5400
Multiple Family: 5800
Commercial and Hotel: 5900
Admlnistratlve and Regulatory
Variance
Single family and duplex: 9150
Multiple Family: 5315
Commercial and Hotel: 5500
Aooeal on Administrative Dec'sion s1,000 s1000
$oooAppeal on Village Council Decisions $315 per application
$315 for site plan modifications
Amendment to the Zoning and Land
Develooment Resulations $1,000 $r,ooo
Chance of Zonins District Sl,ooo $r,soo
$2,s00 $r,oooComprehensive Plan Amendment or
Change of Land Use
Preparation of Certified Record for
the Court s26s 53oo
Actual Cost
Advertising Fee (i,e. published in the
Village or newspaper as required by
Chapter 163 of Florida Statutes
Published in the Village: 5300
Published in a newspaper as required by
Chapter 163 of Florida Statutes: $4,500
Mailing Fee $0.50 per mailing address Actual Cost
Current FeeFee Description Recommended Fee
Pner 34
Village of Key Biscayne Permit Fee Analysis 5
& ASS0CtTIiS
Table 16 depicts the Zoning and Planning projected FY 2017 revenue based on the current
fees and the projected FY 2018 revenue based on recommended fees. The projected revenue
calculated for the recommended fees assumes a similar volume as FY 2017. As shown in the
table, many of the ZPD services had no transactions based on the data provided from the
permitting system. The estimated FY 20'18 revenue with recommended fees is $38,869.
Table 16: Zoning and Planning Permit Fee Estimated Revenue Based on Current and
Recommended Fees
Zoning Plan Review Fee s16,489 Sloo s20,700 54,21.I
Site Plan Review Fee 54,142 s300 517,100 512,958
Re-Review Fees Sg:s
$ZS on the third plan review where
the plans fail to correct the same
issue
$150 on the fourth and subsequent
review where the plans fail to correct
the same issue
se00 -$gs
Reinspection Fees S113
SZS for each reinspection
$tSO for second and subsequent
reinspections
s16e Ss6
Supervisory Variance 5o Sloo so so
Administrative and
Regulatory Variance 5o
Single family and duplex: $600
Multi-family: S1,200
Commercial and Hotel: S1,500
so so
Appeal on
Administrative
Decision
So Slooo so So
Appeal on Village
Council Decisions 5o s600 so 5o
Amendment to the
Zoning and Land
Development
Regulations
so sg,0oo So so
Change ofZoning
District 5o S1,5oo so So
Comprehensive Plan
Amendment or Change
of hnd Use
$o S3,ooo so So
Preparation of
Certified Record for
the Court
5o s3oo $o $o
Total:s21,681 s38,859 S!7,187
FY 2017
Projected
Revenue
(Current Fees)
Estimated
FY 2018
Revenue with
Recommended
Fees
Recommended FeeFee Description Revenue
Difference
Pner 35
Village of Key Biscayne Permit Fee Analysis & ASS0CIAIES
The overall recommended fee structure is based on the amount of time spent at a fully
burdened hourly rate for the service provided for the permit fee. Table 17 provides ZPD's FY
2018 projected revenue based on the recommended fees and its fully burdened expenditures
using its FY 2018 proposed budget operating expenditures. The estimated ZPD revenue
generated is projected to be over $223,000 less than the fully burdened expenditures in FY
2018. As previously mentioned, the Division is also predominately funded by the General
Fund.
Table 172 Zoning and Planning Division's FY 2018 Projected Revenue and Fully Burdened
Expenditures
13 The expenditures are based on the FY 2018 proposed budget as of June 20,2017.
la The table lists the projected FY 2017 indirect support cost based on the actual cost as of May 31,2017
s38,869Total Projected Planning and Zoning FY 2018 Revenue
5262,274Total Fully Burdened Expendituresl3
5149,748Non-Discretionary Spending
Discretionary Spending $r3,197
lndirect Support Cost 560,80514
-s223,rt05Revenue minus Fully Burdened Expenditures:
Projected FY 2,018 Rcvr:rtue & Expenditures
PneE 35
5H6viteofBPermit Fee s & ASS0CtATtS
6 Puelrc Wonrs Pennar Fres
The Public Works Department (PWD) is responsible for maintaining and improving the
infrastructure below and above grade including curbs, gutters, sidewalks, traffic calming, the
public rights-of-way, street trees, beach, and public open space.ls PWD was a division within
the BZP department, but prior to the commencement of the permit fee analysis, Public
Works became a stand-alone department. The permitting functions of PWD, however,
remain in BZP since revenue generated and expenditures incurred from PWD permits are
recognized as Building revenue and expenditures.
6.1 CunRerur Puslrc Wonrs PenMlrlNe Revrruur
PWD's permitting function is a small portion of all its departmental functions. The number of
transactions for PWD permits is also much smaller in comparison to the other permitting
activities experienced in BZP and Fire. ln addition to having a small amount of transactions,
the fees charged for PWD permits are low because they are based on an outdated Miami-
Dade County Public Works fee schedule (Appendix 3). These PWD permit fees are not
curr:ently in the Village's adopted permit fee schedule. Additionally, based on interviews and
the data collected from the permitting system, the PWD fees are inconsistently applied. Table
18 contains a breakdown of all PWD fees and transactions charged by the Village for FY 2017
as of May 31, 2017. A total of $4,863 was collected in PWD permit fees and $75 for
reinspection fees.
Table 18: Public Works Revenue
(10/1 /2016 to 5 /31 /2017)
1s From the Building, Zoning, and Planning, and Public Works departments FY 2017 Budget.
Public Works Fees 3B s4,963 98%
Public Works Reinspection Fees t $zs 2%
Total 39 s4e38 t00%,
Number of
Transactions
Percentage of
Total Revenue
Fee Description Permit Revenue
PAGE 37
Village of Key Biscayne Permit Fee Analysis & ASS CIAIES
6.2 Puslrc Wonrs Prnnnrnnc Rrvenur nruo ExprruDtruREs
As of May 31, 2017, a total of $4,938 in PWD permit fees were collected, with a projection of
$7,407 to be collected in FY 2017 . The expenditures for the permitting functions of PWD are
currently recognized under BZP's departmental budget. These expenditures amount to 5o/o of
the salary plus fringe benefits of three PWD staff with no discretionary costs. As of May 31,
2017, PWD permitting had expended $9,201, and is projected to spend $13,802 in FY 2017.
PWD permitling is projected to spend approximately $6,000 more than revenue generated.
Similar to the Zoning and Planning Division, PWD permitting is also funded by the General
Fund, Table 19 lists the FY 2017 Revenue and Expenditures for PWD permitting.
Table 19: Public Works Permitting FY 2017 Revenue and Expenditures
Indirect Support Cost Allocation
As previously described, the indirect support costs are those costs incurred by other Village
departments that provide support to PWD permitting. For information on how the indirect
support cost was calculated, please refer to Section 4.2: Building Expenditures. Table 20
provides the indirect support costs and percentages utilized to calculate the indirect support
costs for the permitting function of PWD. Since the FY 2017 expenditures for PWD permitting
are reflected in BZP's budget, and since BZP contains multiple divisions, the table provides a
breakdown of the indirect cost percentages across the department. ln total, JRD calculated a
budgeted indirect support cost of $21,731for PWD permitting in FY 2017.
$4,938Public Works Fees
Total Revenue
Non-Discretiona S ndi
endiDiscretiona
Sr4,97gTotal
-5L4,979 -S4zeg -s6,395Revenue minus Expenditures
FY 2017 Actual
Reve n ue
Expenditu res
FY 2017
Budget
FY 2017
Projected
Pner 38
Village of Key Biscayne Permit Fee Ana lysis & ASS0STATtS
Table 20: Public Works Permitting FY 2017 Indirect Support Cost
16 The Village Attorney's FY 2017 adopted budget is $1,210,000. However, the Village Attorney stated that
approximately 2.5 hours a week at a rate of $200 per hour is spent working with the BZP department for a total
amount of $26,000.
Finance $47s,64L 0,L4%S679
The Finance Director works part-time (2 days a week) and
provides two hours of support for BZP. This support is
divided in BZP as follows:
t 86%for Building
o 3%JorZoning and Planning
r 1% for Code Compliance
e 9%for BTR
t Io/of or Publicworks permitting
The Finance indirect cost percentage is calculated as
follows: 2hour I 14 hours per week x L% = 0J,4%
Human Resources
(HR)S18s,862 0.7o/o s1,288
HR's indirect cost percentage is based on the number of
employees. The Village has a total of L66 employees.
Public Works permitting has 1.15 FTEs. The indirect cost
percentage is calculated by the percentage of employees
working on Public Works permitting to the total number of
Village employees. For example, L.L5 Public Works
permitting FTEs / 156 Village employe es = 0.7%.
IT 5344,700 5.00/o 5L7,23s
Fifty percent of lT's support time is spent with BZP
o 30% f or Building
o 5%forZoning and Planning
o 5% for Code Compliance
o 5% for BTR
t 5% f or Public Works permitting
Village Attorney $26,00016 5.0%$1,300
Village Attorney spends on average about 2.5 hours a week
at a rate of $200 per hour supporting BZP:
. L3.33% for Building
o 66.67%forZoning and Planning
. 1333% for Code Compliance
r 1".677o for BTR
o 5% f or Public Works
Village Clerk s372,462 0.330/o sL,229
Village Clerk provides 6% of its time supporting BZP:
c 2%f or Building
o 3%lorZoning and Planning
c 0.33% for Code Compliance
. 0.33% for BTR
o 033%for Public Works permitting
Total Public Worla lndirect Support Cost:Szt,73t
Area or Staff
Providing Support
FY2OI7
Adopted
Budget Cost
I nd i rect
Su pport
Cost %
lnd irect
Support
Cost
I ndirect Support Description
PAGE 39
Village of Key Biscayne Permit Fee Analysis & ASS0CTAItS
The total indirect support cost for PWD permitting is added to the total expenditures to
determine the fully burdened cost, which is used to determine the recommended Public
Works permit fees. Table 21 provides the total FY 2017 fully burdened expenditures for PWD
permitting. The FY 2017 fully burdened total projected cost for PWD permitting is $29,724,
approximately $22,317 more than the revenue generated. PWD permitting expenditures are
also covered by the General Fund.
Table 21: Public Works FV 2017 Revenue & Fully Burdened Expenditures
6.3 RrcovtMENDED Pusllc Wonxs Prnrrnlr Fers
To determine the recommended PWD fees, JRD met with the Public Works Superintendent to
determine the time and staff required to provide the service associated with the fees. The
fees were determined by using the fully burdened hourly rate and the estimated average
time required by staff to deliver services.
Table 22 lists the recommended PWD permit fees, which are flat for each service and also
provides the current Public Work permit fees17. For example, a flat fee of $60 is proposed for
the inspection of driveways. The current fee is tiered and dependent on the width of the
driveway. However, the width of the driveway does not impact the time required by PWD
staff to deliver the services for the permit. The recommended re-review and reinspection fees
remain the same.
17 For more details on the current Public Works permit fees, refer to Appendix 3.
54,938 $7,407$oPublic Works Fees
$9,201Non-Discretionary Spending
Total Revenue
Srg,eoz51,4,973
SO SoDiscretionarv Spending $o
s11,048 irs,9zzlndirect Support Cost 521,,73r
s29,724s36,704 sz1,249Total Fully Burdened Expenditures
-s15,311 -s22,3t7-536 704Revenue minus Expenditures
FY 2017 Actual
Revenue
Expenditures
tY 2017
Projected
FY 2017
Budget
Paee 40
Village of Key Biscayne Permit Fee Analysis a ASS0CtATtS
Table 22: Recommended Public Works Permit Fees
lnstallation or repair of sanitary
and storm sewe6, waterlines,
gas lines, and other
underground utilities
For 100 lineal feet or less: 528
For each additional 100 lineal fee or fraction
thereof: S12.50
s27s
French drains
For the installation consisting of one or two
catch basins, and seepage trench or soakage pit
of lengths not to exceed L00 lineal feet: S25
Ssso
lnstallation of poles or down
guvs for overhead utilities $t0 each pole or unit S12s
Construction or replacement of
sidewalla, curb and gutter
For 100 lineal feet or less: S25
For each additional L00 lineal fee or fraction
thereof: S12.50
s3s
Driveways
Driveway width of 20 feet or less: $10
Driveway width greater than 20 feet but less
than 40 feet: S20
Driveway width greater than 40 feet: S+0
Sao
Construction of street
pavements
One Lane orTwo-Lane Pavements
(width of pavement 1 to 24 feet)
For L00 lineal feet or less: $75
For each additional 100 lineal fee or fraction
thereof: $25
Three or More Lanes of Pavement
(Aggregate width greater than 24 feet)
For L00 lineal feet or less: $100
For each additional 100 lineal fee or fraction
thereof: $50
527s
Paving of parhrays and
shoulders
For 100 lineal feet or less: $50
For each additional 100 lineal fee or fraction
thereof: S25
s200
Construction of curb separators
For 100 lineal feet or less: $25
For each additional 100 lineal fee or fraction
thereof: 510
Sss
Re-Review Fees
$t00 for failure to make required corrections
that were provided under a previous review but
not less than 50% of the original application fee
S75 on the third plan review
where the plans fail to
correct the same issue
$tSO on the fourth and
subsequent review where the
plans fail to correct the same
issue
Reinspection Fees
S75 for each reinspection
SfSO for second reinspection, if inspector
determines that the job has the same problem
after the first reinspection
SZS for the first reinspection
$150 for second
reinspection, if inspector
determines that the job has
the sa me problem after the
first reins n
The same general administration and penalty fees that apply for the Building permits should apply for Public
Works permits and should be processed by the permit clerks in the BZP department.
Fee Description Current Fees Recommended Fees
PAGE 41
Village of Key Biscayne Permit Fee Analysis 8, ASS0CTAIES
Table 23 depicts the Public Works projected FY ?017 permit revenue based on the current
fees and the projected FY 2018 revenue based on recommended fees. The projected revenue
calculated for the recommended fees assumes a similar volume as FY 2017. As shown in the
table, many of the Public Works permitting services had no transactions based on the data
provided from the permitting system. The estimated Public Works FY 2018 revenue with
recommended fees is $7,613.
Table 23: Public Works Permit Fee Estimated Revenue Based on Current and
Recommended Fees
$3,521s1,430 Szts s4;es0
lnstallation or repair of
sanitary and storm sewers,
waterlines, gas lines, and
other underground utilities
So 5oFrench drains so $sso
so $olnstallation of poles or down
guys for overhead utilities $o 512s
Sss $o SoConstruction or replacement
of sidewalks, curb and gutter $o
$60 s2,2sO -5L,740Drivewayss3,990
527s $o $oConstruction ofstreet
pavements 5o
$200 S:oo -s1,s7sPaving of parhrvays and
shoulden Sr,szs
so SO
Construction of curb
separators so s3s
S75 for each
reinspection
$150 for second
and subsequent
reinspections
s113 5oReinspection Fees $113
s7,673 s20657,N7Total:
FY 2017
P rojected
Revenue
(Current Fees)
Estimated FY 2018
Revenue with
Recommended Fees
Recommended FeeFee Description
Revenue
Difference
Ptet42
Village of Key Biscayne Permit Fee Analysis & A$SBCIATES
The overall recommended fee structure is based on the amount of time spent at a fully
burdened hourly rate for the service provided for the permit fee. Table 24 provides PWD
permifiing's FY 2018 projected revenue based on the recommended fees and its fully
burdened expenditures using its FY 2018 proposed budget operating expenditures. The
estimated PWD permitting revenue generated is projected to be approximately $23,000 less
than the fully burdened expenditures in FY 2018. The Division is also funded by the General
Fund.
Table 24: Public Works' FY 2018 Projected Revenue and Fully Burdened Expenditures
18 The expenditures are based on the FY 2018 proposed budget as of June 20,2017.
ls The table lists the projected FY 2017 indirect support cost based on the actual cost as of May 31,2017
Total Projected Public Work FY 2018 Revenue 52613
Total Fully Burdened Expendituresl8 s30,899
Non-Discretionary Spending 51,4,977
Discretionary Spending So
lndirect Support Cost Srs,922te
Revenue minus Fully Burdened Expenditures:-523,286
Projected FY 2018 Revenue & Expenditures
Pler 43
Village of Key Biscayne Permit Fee Analysis e ASS0CTAIES
7 Frne PnrvrrunoN PERMIT FEEs
The Fire Rescue Deparlment (Fire) strives to ensure that adequate, effective, and efficient
programs are directed toward fire prevention; life safety; risk reduction of hazards; the
detection, reporting and controlling of fires and other emergencies; the provision of
occupant safety and exiting; and the provisions for first aid fire-fighting equipment. Fire
Prevention within the department utilizes fire prevention laws and ordinances to provide
inspection and enforcement activities, and also works closely with BZP for plan review and
new construction.2o
7.1 Cunnerur FrRr PReverunoru Revrruur
Currently, Fire Prevention revenue is generated by a $50 fee that is charged for each plan
review or inspection. A $75 fee is charged on re-reviews and reinspections. These fees are
not charged to the customer, instead they are charged to the Building Division, which
transfers the revenue via a general ledgerjournal entry completed by Finance. These journal
entries are conducted throughout the year. Table 25 contains a breakdown of the Fire
Prevention revenue for FY 2017 as of May 31,2017.lnspection revenue accounted for 55o/o of
all Fire revenue and totaled $28,350. Plan review generated $23,550, Total Fire Prevention
revenue as of May 31,2017 was $51,900.
Table 25: Fire Prevention Revenue by Activity
(10/1 /2016 to 5/31 /2417)
20 From:
http://keybiscayne.fl.gov/index.php?submenu= fire prevention&src=gendocs&ref=FirePreventSafeV&category
= FireRescue
55%s06 $28,350lnspections
s23,550 45%448Plan Reviews
954 551,9oo L00YoTotal:
Number of
Tra nsactions
Percentage of
Total RevenueReve nueActivity
Pner 44
Village of Key Biscayne Permit Fee Analysis & ASS0CTATES
7.2 FrRe Pnrvrrunoru RsveruuE AND ExperuoruRes
As of May 31, 2017, Fire Prevention generated $51,900 in revenue from fire plan reviews and
inspections and is projected tototal $77,850inFY 2017. The Fire Prevention costs are based
on a percentage of the salary, fringe, and associated operational costs for7.5o/o of the Fire
Chief, 70o/o of the Deputy Chief and Fire Marshal, and100o/o of three part-time Fire lnspectors.
As of May 31, 2017, Fire Prevention expended $216,013, and is projected to expend $324,019
by fiscal year end. For a good portion of FY 2017, the part-time Fire lnspector positions were
vacant and back-filled by firefighters on an as-needed basis. Table 26 details Fire Prevention's
FY 2017 revenue and expenditures.
Table 26: Key Biscayne Fire Prevention's F( 2017 Revenue and Expenditures
Fire permit revenue Sso,ooo Sst,goo 850577,
Non-Discretionary Spending
Total Revenue:
5274,095
So 551,9oo
5149,ts4
$77,850
$223,73L
Discretionary Spending $103,882 $66,859 $100,288
Total Expenditures:5377,977 s215,013 S324o1e
Revenue minus Expenditures:-5377,977 -Sre+,rrg -5246,169
Expendltures
FY 2017 Actual
Revenue
tY 2017
Budget
FY 2017
Projected
PAGE 45
Villag e of Key Biscayne Permit Fee Analysis a ASS0ilATES
lndired Support Cost Allocation
Table 27 provides the indirect support costs and percentages used to calculate Fire
Prevention's indirect support costs. ln total, the budgeted indirect support cost for Fire
Prevention in FY 2017 is $16,678. For information on how the indirect support cost was
calculated, please refer to Section 4.2: Building Expenditures.
Table 27: Fire Prevention'sFY 2O17 lndirect Support Cost
The total indirect support cost is added to Fire Prevention's total expenditures to determine
the fully burdened cost, which is used to determine the recommended permit fees. Table 28
provides the total FY 2017 fully burdened expenditures for Fire Prevention. The FY 20'17 fully
burdened total projected cost for Fire Prevention is $336,082, approximately $258,000 more
than the revenue generated. Fire Prevention expenditures are not expected to be funded
solely by revenue generated from Fire permits.
Village Manager/Chief of Staff percentage is 0.5% or
about 10 hours per year.s529,911 0.5%S2,6so
Village Manager
and Chief of Staff
5475,64L 03%$L,427
The Finance Director works about 2 hours per year
supporting Fire Prevention.Finance
The indirect cost percentage for HR is calculated by
the percentage of employees in Fire Prevention to
the total number of Village employees. The Village
has a total of 166 employees. Fire Prevention has a
staff size of 4 employees, Therefore, 4 Fire
Prevention employees / 166 Village employees =
2.4%.
S185,862 2.4%54,479Human Resources
(HR)
2.0%s6,894
lT provides approximately 2% of its time or about 36
hours per year supporting Fire PreventionIT5344,700
$L,229
Village Clerk provides 0.33% of its time supporting
Fire Prevention.Village Clerk s372,462 033%
$ts,szgTotal Fire Prevention Indirect Support Cost:
Area or Staff
Providing
Support
FY2017
Adopted
Budget Cost
lndirect
Su pport
Cost %
lndirect
Support
Cost
I ndirect Support Description
Pner 45
Village of Key Biscayne Permit Fee Ana lysis a ASS0CTATES
Table 28: Fire Prevention'sFY 2O17 Revenue & Fully Burdened Expenditures
7.3 RrconannrruDED FIRE Pnrvrrunoru Penurr Fres
Fire Prevention currently performs fire plan reviews and inspections without collecting permit
fees. However, the Building Division collects fees for some fire permit-related work under
mechanical, electrical, and building permits. For example, the current Village fee for the
installation of a fire sprinkler system, which is classified as mechanical permit, is $25.68 per
standpipe, $1.28 per sprinkler head, and $12.89 per hose rack or bib. The Mechanical
lnspector calculates the fee and enters the information into the permitting system, and Fire is
notified. The customer is then directed to take their plans for a Fire plan review. Once the
plans are approved and the construction is complete, a Fire inspection is scheduled and
conducted. The Building Division, and not Fire Prevention, collects the mechanical permit fee
once inspection approval is received by the customer. ln this example, the Mechanical
lnspector does not play a role in permit approval, and is only involved for the purpose of
assessing and collecting the fee. ln addition, the current permitting system is not configured
with the functionality to enter, manage, and track fire permits. To recover its costs, Fire
Prevention charges the Building Division $50 per plan review or inspection, and $75 per re-
review or reinspection. The revenue collected is transferred to Fire by Finance as a General
Ledger transaction.
The recommended Fire Prevention permit fees are new since the current fee schedule did
not include fees to enforce the Fire and Life Safety Codes. Table 29 lists the recommended
Fire Prevention permit fees. The ma..lority of the recommended fees are flat fees; however,
some are tiered to account for the number of components for the fire prevention system
being installed. For example, a fire alarm permit fee is dependent on the number of devices
Fire permit revenue s50,000 S51,9oo 577,8s0
Non-Discretionary Spending
Total Revenue:
5274,095
So 551,9oo
5149,154
$77,gso
5223,73r
Discretionary Spending S103,882 S66,859 $100,288
lndirect Support Cost $1,6,678 58,0+z $i.2,063
Total Fully Burdened Expenditures:s3e46ss s2240ss S336,082
Revenue minus Expenditures:-s3e46ss -Stlz,tss -5258,232
Expenditures
FY 2017 Actual
Revenue
FY 2OI7
Budget
FY 2OI7
Projected
PAGE47
Village of Key Biscayn e Permit Fee Analysis & ASS0CtAlls
No more than two tiers are recommended for these permits to prevent the pitlalls of having
the plan reviewer or inspector validate and charge for the exact number of components.
Table 29: Recommended Fire Prevention Permit Fees
Sloo per hourPreliminarv Review None
None s2so
New Building or Additions,
alterations and repairs to
buildings and other structures
None s7sMulti-Family Unit / Commercial
Renovation
None s7sAdditional plan reviews or
inspections
None s7sCO orTCO lnspection
None
$75 for the first reinspection
StSO for second reinspection, if
inspector determines that the job has
the same problem after the first
reinspection
Re-lnspection
Up to L0 devices: 5100
More than 10 devices: 5250
Fire Alarm
These fees ore listed on the fee
schedule, but ore not being chorged.
Master control (new and upgrades):
S161.70
Each device: 54.80
Repairs and additions to existing
systems: $120
These fees ore listed on the fee
schedule, but are not being charged.
Per standpipe: S25.68
Per sprinkler head: St.28
Per hose rack or hose bibr 512.89
Per connection to community supply:
iaq.zo
Each 50ft of underground piping or
part thereof: $25.68
Fire pump and/or Siamese
connection, each: 596.30
Minimum Fee: 51"00
Up to 20 heads: $100
More than 20 heads: 5250
Fire Suppression System
None $sooFire Pumps test and
I nspection/Rece rtifi cation
None
)b5 per nour
(Minimum 4 hours)
Fire Watch for Fireworls,
Pyrotechnic Displays and Flame
Effects
None $100 per hourAppeals to the Fire Prevention
and SafeW Appeals Board
None s20Fire Alarm Registration
The same general administration and penalty fees that apply for the Building permits should apply for Fire permits
and should be processed by the permit clerks in the BZP department.
Recommended FeesFee Description Current Fees
Pner 48
Village of Key Biscayne Permit Fee Analysis & ASS0CtAItS
Table 30 depicts the Fire Prevention projected FY 2017 permit revenue based on the current
fees and the projected FY 20i8 revenue based on recommended fees. The projected revenue
in the table are estimated based on the fire plan review and inspection data that is manually
tracked by Fire Prevention on an Excel spreadsheet2l. The spreadsheet has limited
information on the type of items that is being reviewed and inspected. Additionally, since Fire
Prevention does not have a formal fee schedule and many of the recommended Fire permit
fees are new, the projected revenue in the table may vary to the actual permitting activity
experienced under the recommended fee schedule. The estimated Fire Prevention FY 2018
revenue with recommended fees is $127,025.
Table 30: Fire Prevention Permit Fee Estimated Revenue Based on Current and
Recommended Fees
21 Fire Prevention plan review and inspection data is currently not tracked in the Accela permitting system
Preliminary lnspection SO $100 per hour SO SO
New Building or
Additions, alterations and
repairs to buildings and
other structures
5s,s88 Szso s21,500 s1s,913
MultFFamily Unit/
Commercial Renovation s40,238 s7s 560,22s S19,988
CO orTCO lnspection 5o S7s So So
Re-lnspection S13,80o
SZS for first reinspection
S150 for second
reinspection
Si"3,950 slso
Re-Review s4,9s0 S+,gso SO
FireAlarm 52,02s
Up to l-0 devices:$100
More than 10 devices: $250 Sg,ooo S1,s7s
Fire Suppression System s11,2s0
Up to 50 heads: St00
More than 50 heads: 5250 522,800 S11,sso
Fire Pumps test and
I nspection/Recertifi cation 5o s300 So so
Fire Watch for Fireworks,
Pyrotechnic Displays and
Flame Effects
so $65 per hour
(Minimum 4 hours)So 5o
Appeals to the Fire
Prevention and Safety
Aopeals Board
so $L00 per hour $o So
Fire Alarm Reeistration SO s20 So SO
Total:S77,850 5127,02s S49,r7s
FY 2017
Annualized
Revenue
Estimated FY
2018
Revenue with
Recommended
Fees
Permit Type Recommended Fee
Revenue
Difference
Pncr 49
Village of Key Biscayne Permit Fee Analysis & ASS0CtAItS
The overall recommended fee structure is based on the amount of time spent at a fully
burdened hourly rate for the service provided for the permit fee. Table 31 provides Fire
Prevention's FY 2018 projected revenue based on the recommended fees and its fully
burdened expenditures using its FY 2018 proposed budget operating expenditures. The
proposed FY 2018 budget operating expenditures includes several changes from the FY 2017
expenditures. These changes are as follows:
. Adding a new Assistant Fire Marshall position
. Reducing the number of part-time Fire inspectors from 3 to 2
. Adding 5Oo/o of the Community Outreach liaison
The estimated Fire Prevention revenue generated is projected to be approximately $401,000
less than the fully burdened expenditures in FY 2018. However, the Fire Prevention Division is
also funded by the General Fund. As previously mentioned, Fire Prevention expenditures are
not expected to be funded solely by revenue generated from Fire permits
Table 31: Fire Prevention FY 2018 Projected Revenue and Fully Burdened Expenditures
22 The expenditures are based on the FY 20'18 proposed budget as of June 20,2017.
23 The table lists the projected FY 2017 indirect support cost based on the actual cost as of May 31,2017
Total Projected Fire FY 2018 Revenue 5L27,025
Total Fully Burdened Expendituresz2 5528,425
5399,356Non-Discretionary Spending
s117,006Discretionary Spending
S12,063 23lndirect Support Cost
Revenue minus Fully Burdened Expenditures:-$aot,+oo
Projected FY 2018 Revenue & Expenditures
Pner 50
Village of Key Biscayne Permit Fee Analysis & AS$0CtAlES
APPENDIX 1 - INTERVIEW QUESTIONNAIRE
Name:
Position:
Operations
t. Give a brief description of your operations and how they function.
2. Please confirm the number of employees that work in your area?
o Are there any part-time employees?
o Do you have vacancies?
3. How do you monitor/measure the performance/workload of your staff? Do you currently
have workload standards for your staff?
4. Please estimate a breakdown of your time between the operational and
managerial/supervisory functions of your area. On an annual basis, what percentage of time
do you spend for each of the functions you just described?
5. Does your area have policies and procedures and if so can we get a copy?
6. What are obstacles or challenges that your area faces in carrying out its duties and
responsibilities?
o ls staffing adequate to complete all the work in your area? lf not, please explain
Pncr 51
Village of Key Biscayne Permit Fee Analysis & ASS0CIAIES
Fees
7. Walk me through the fees on the schedule that pertain to your area and how they are
charged to your customers. As we discuss each fee, we would like to know the following:
o Do you believe there are any fees that should be eliminated?
o Do you believe the fees are adequate?
o How much time per position is spent on average to provide the service? lnclude
time spent on administrative, plan review, and inspection functions.
8. Are there fees that you believe should be added?
Current and Future Construction Activitv
9. What is driving the volume of your area's work/activity today?
10. What is the anticipated volume of work/activity in the next 1 to 3 years?
Technologv and Equipment
11. ls the technologv used adequate and what is needed if not?
12. ls the equipment used adequate and what is needed if not?
13. Do you have any recommendations for improvement?
14. Additional comments?
PAGE 52
Village of Key Biscayne Permit Fee Analysis a ASS0CtATIS
APPENDIXZ - Key Biscayne Current Building, Zoning, and
Planning Fee Schedule
Prce 53
VILLAGE OF KEY BISCAYNE
BUILDING, ZONING AND PLANNING FEE
SCHEDULE
Adopted by the Village Council
September 24,2002
ResolutionNo.: 2002-45
For additional information contact:
Building, Zoning, and Planning Department 88
West Mclntyre Street Key Biscayne, Fl
33149
305 365 5s12
305 365 5556 (fax)
www. kevbiscavne.fl .gov
TABLE OF CONTENTS
General lnformation on Special Fees, Refunds, Extensions, and
Cancellations..............
A.
B.
1.
2.
3.
4.
5.
b.
7.
8.
o
10.
11.
12.
Building Permit Fees .........
1. Up - Front Processing Fee.......
2. Minimum Building Permit Fee..
3. New Buildings and Additions
Double Fees...................
Re-inspection Fees ........
Lost and Revised Plans Fee
Refunds, Time Limitation, and Gancellations for Expired Permits .... 2
Special Projects
General lnformation
lnspections Requiring Overtime ..................
Fees Based on Estimated Cost - Documentation Required
Building Permit Processing Fee
Contractors Registration Fee
Zoning Plan Review Fee
Site Plan Review Fee
1
1
1
1
3
4
4
4
4
4
4
5
5
5
5
5
6
7
7
7
4. Roofing and Re-Roofing for any Building .
5. Fences andior Wall, Perimeter.................
6. Ornamental lron
7. Swimming Pools, Spas, and Hot Tubs
8. Temporary Platforms and Temporary Bleachers to be used for Public
Assembly
Demolition of Buildings .....
Demolition of Signs, Fences, and/or Wall Structures other Buildings .7
Shop Drawing Review
lnstallation or Replacement of Windows or Doors
Screen Enclosures, Canopies, and Awnings .......
Trailer Tie Down .......
Sign Permit Fees......
Satellite Dish, Antenna, or Device used to Receive or Transmit a Signal
through the Air ................10
Tie Down Re-lnspection .............
7
7L
10.
11.
12.
13.
14.
15.
16.
17
C. Plumbing Permit Fees .
Minimum Plumbing Permit Fee.
Residential Plumbing (Group R)
All Groups Except Group Single Family and Duplex Group R.......
Septic Tank, Settling Tanks, Gas and Oil lnterceptors, and
Grease traps
Sewer
1.
2.
3.
4.
5.
6.
10
10
10
11
Condensate Drain (Air Conditioning)
7,
8.
9
10.
11.
12.
Water Piping
Wells
Natural Gas or a Liquefied Petroleum
Water and Gas Mains
Storm and Sanitary Utility and/or Collection for Lines and Building Drain
Fields........
Temporary Toilets - Waterborne or Chemica|.............
Dental Vacuum Lines .........
Construction Trailer or Manufactured Home Connections.......................
...... 12
,' ',, 12
.......13
13.
14.
15.
Water Treatment Plants, Plumbing Stations, Sewerage Treatment Plant and
Lift Stations 14
14
14
14
14
14
D. Electrical Permit Fees
1.
2.
3.
4.
5.
6.
7.
8.
L
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
MECHANICAL PERMITS
1. Minimum Mechanical Permit Fee
Minimum Electrical Permit Fee lncluding RepairWorkfor Permit... 15
Permanent Service to Buildings - New Work Only .;...r......!.
Feeders
Agricultural Service
Temporary Service for Construction
Trailer Service (Residential)............
Trailer Service (All other groups)
Temporary Service for Test
Residential Wiring
All Other Wiring
Lighting Fixtures
Signs and Architectural Features (indoor neons)
Temporary Work on Circuses, Carnivals, Fairs, Christmas Tree Lots,
Fireworks, Tents, etc............
Fire Detection System
Master Television Antenna and Radio System...
Burglar Alarm System
lntercom System
Energy Management........
Swimming Pool, Electrical
Free Standing Service......
E.
..20
2. Air Conditioning and Refrigeration, including the Relocation of Equipment
.................. ........21
Mechanical Single Family Residences and Duplexes Group R (lncludes
Categories (Rl, R2, R3, and R4) ....................'.21
Furnaces and Heating Equipment, including Commercial Dryers, Ovens and
other Fired Objects not Elsewhere Classified .......... .'....."..22
Fire Sprinkler System .......'."..".""'.22
Storage Tanks for Flammable Liquids. ......'.".."'.."22
3.
4.
5.
6.
7.lnternal Combustion Engines
l!
22
Commercial Kitchen Hoods
Other Fees..........
ELEVATORS, ESCALATORS, AND OTHER LIFTING APPARATUS..1. Amusement Rides and Devices ..........
BOILERS AND PRESSURE VESSELS
1. Boilers
2. Fees for Periodic Re-lnspection
CERTIFIGATE OF USE AND OCCUPANCY AND CERTIFICATE
OF COMPLETION
1.
2.
3.
4.
5.
6.
7.
L
9.
10.
11.
Residential
Business, Wholesale, and Retail..
Unusual Uses, Special Permits, Business, and lndustrial Uses 25
Trailer Use Ceilificates
Change of Use or Name
Refunds
Temporary CO. "Up-Front Fee.........
Letter of Omission Fee
Shutter Certification
22
22
20
20
23
23
23
8.
L
.....24
.....24
.....25
Occupancy Without a Certificate of Occupancy
Certificate of Completion (C.C.)
25
25
26
26
26
26
26
26
PLANNING AND ZONING APPLICATION FEES
1. Planning and Zoning Fee Schedule
2. Appeals of Village Council Decisions
3. Preparation of Certified Record for Court.............
cosT oF PUBLTCATTONS AND RECORDS........... ...........28
1. Florida Building Code, Other Code Books, Supplements, and Departmental
27
27
28
28
Publication Fees..........
2. Cost of Departmental Records
PREMISS PERMIT FEES
4O.YEAR RECERTIFICATION FEES
STRUCTURAL GLAZING SYSTEMS . RECERTIFICATION FEES...
PERMIT SYSTEM FEES
FIRE INSPECTION FEES
...............28
...............28
29
30
...........30
30
26
Hi
BUILDING, ZONING AND PLANNING FEE SCHEDULE
GENERAL INFORMATION ON SPECIAL FEES, REFUNDS, EXTENSIONS AND
CANCELLATIONS
DOUBLE FEES: When work for which a permit is required is commenced prior to
the obtaining of a permit, the permit applicant shall be required to pay one hundred
twenty five dollars ($125.00) plus a double permit fee. ln no event shallthe applicant
pay less than one hundred and seventy dollars ($170.00). The payment of the
required fee shall not relieve any person, firm of corporation from fully complying
with all of the requirements of all applicable regulations and codes, nor shall it
relieve them from being subject to any of the penalties therein. The double fee
requirements shall be applicable to alldivisions of the Building, Zoning and Planning
Department.
For second offense of doing work without a permit, the permit applicant shall be
required to pay twice the double permit fee plus two hundred and fifty dollars
($250.00). For each offense thereafter, the permit applicant shall be required to pay
twice the double permit fee plus five hundred dollars (5500.00).
REINSPECTION FEES: When extra inspection trips are necessary due to (1) wrong
address being given on call for inspection, (2) prior rejection of work due to faulty
construction, (3) work not being ready for inspection at time specified, (4) failure to
call for final or other inspections, (5) required corrections not being made or
completed at time specified, a fee of seventy five dollars ($75.00) for each
reinspection shall be charged to the permit holder in the trade concerned. lf it is
determined by the field inspector concerned, that the job has the same problem after
the reinspection fee is assessed and paid, then a second reinspection fee of one
hundred and fifty dollars ($150.00) shall be charged. The reinspection fee
requirement shall be applicable to all divisions of the Building, Zoning and Planning
Department. The payment of reinspection fees shall be required prior to requesting
final inspections.
The reinspection fee for inspection of existing buildings by all trades to determine
compliance with the South Florida Building Code, but not annual inspections as
required by 305.1 (d) shall be seventy five dollars ($75.00) per inspection per trade.
LOST AND REVISED PLANS FEE
a. Lost Plans: When plans for new buildings and additions are lost by the owner or
contractor, a recertification fee will be required to review, stamp and approve a
new set of plans as a field copy. Such fee shall be based on thirty percent
(30%) of the original building permit fee, with a minimum fee for Group R
(single famiV residence) seventy five dollars ($75.00), and a minimum fee for
all others of one hundred twenty five ($125.00).
1
b. Revised Processing Fees:
1. Major plan revision after permit is issued shall be subject to a fee of twenty
five dollars ($25.00) per page.
2r Minor plan revision shall be subject to a fee at the rate of twelve dollars and
fifty cents ($12.50) per page for each review that takes longer than five
(5) minutes.
3. A fee of one hundred dollars ($100.00) shall be charged for failure to make
required corrections that were provided under a previous review but not
less than 50a/o of the original application fee for each b.uilding trade
including zoning.
Lost Building Permit Fee: A replacement fee of thirty dollars ($30.00) shall
be charged for the loss of a Building Permit document after a permit has
been issued.
Retrieval of Records Fee: A fee of $1.00 per inspection shall be charged for
copies of inspection results.
4. REFUNDS, TIME LIMITATION, and CANCELLATIONS: The fees charged pursuant
to this schedule, provided the same are for a permit required by Section 105 of the
Florida Building Code, may be refunded by the Director of the Building, Zoning and
Planning Department, subject to the following:
a.No refunds shall be made on requests involving:
1. permit fees of one hundred dollars ($100.00) or less; or
permits revoked by the Building Official under authority granted by the
Florida Building Code, or permits canceled by court order; or
conditional permits; or
3. permits which have expired; or
4.permits under which work has commenced as evidenced by any
recorded inspection having been made by the Department; or
5. the original permit holder when there is a change of contractor.
c.
d.
2.
2
b.A full refund less one hundred dollars ($100.00) or fifty percent (50%) of the
permit fee, whichever is greater, rounded to the nearest dollar, shall be
granted to a permit holder who requests a refund provided that:
1 the Department receives a written request from the permit holder prior
to the permit expiration date; and
the permit holder submits with the written request the applicant?s
validated copy of said permit; and
3.no work has commenced under such permit as evidenced by any
recorded inspection.
c.Where there is a change of contractor or qualifier involving a permit, the
second permit holder shall pay a fee of one hundred dollars ($100.00) to
cover the cost of transferring the data from the original permit to the second
permit, except when the original permit has expired or the original permit
fee is under one hundred dollars ($100.00), in which case the original
permit feel shall be paid.
A fee of sixty dollars ($60.00) shall be paid by the permit holder who
submits a written request for a permit extension as authorized under
Section 105.3.2 and Section 105.4.1.3 of the Florida Building Code.
Where a permit has become null and void a credit of fifty percent (50%) of
the original permit fee shall be applied to any reapplication fee for a permit
covering the same project and involving the same plans; provided that the
complete reappiication is made within six (6) months of the expiration date
of the original permit, and provided that no refund had been made as
provided in this section. lf reapplication is made after six (6) months of the
expiration date or if this is not the first reapplication made on the project, the
full permit fee shall be charged on the renewal application. The permit
reapplication must be submitted with the plans and the applicant?s validated
copy of the original permit. The amount of this fee shall be at least equal
to or higher than the minimum fee for the trade concerned.
SPECIAL PROJECTS
A fee equal to actual staff time and related costs shall be assessed for special
projects requiring research by the department in order to answer questions proposed
by developers, attorneys, realtors, or municipalities, etc., in connection
2.
d
6
3
with the use, re-subdivision, and development of properties, or to determine if any
existing violations are on the property through a review of departmental records. Such
special fee only will be levied for requests outside the scope of normal Department
work. A minimum fee of fifty-five dollars ($55.00) shall be charged. A fee equal to two
dollars ($2.001 per page shall be assessed for pre-programmed computer reports on
department records. The minimum fee shall be fifty five dollars $55.00).
6. GENERAL INFORMATION
A $0.01 per square foot fee will be added to building permits for the State
of Florida to study building code requirements for radon gas.
For concurrency review, a fee of six percent (6%) of the total permit fee,
Certificate of Use and Occupancy or Zoning application fee, will be added
to original fees where a concurrency review was performed.
lmpact fees are assessed on certain building permits, including reapplication
on expired permits.
7. INSPECTIONS REQUIRING OVERTIME: Charges for construction inspections,
which are requested in advance and where the permit applicant has requested an
employee to work overtime, shall be 1.5 times the employees hourly rate. The fee
shall be paid to the Village within 48 hours of the inspection.
8. FEES BASED ON ESTIMATED COST-DOCUMENTATION REQUIRED: The
Department may require the permit applicant to submit appropriate documentation
as proof of estimated cost of construction used to compute permit fees.
9. BUILDING PERMIT PROCESSING FEE: A fee of thirty dollars ($30.00) shall be
charged for processing each permit application.
10. CONTRACTOR REGISTRATION FEE: Twenty five dollars ($25.00). An annualfee
of twenty five dollars ($25.00) shall be charged for registering general contractors.
11. ZONING PLAN REVIEW FEE: Twenty five dollars ($25.00) or thirteen cents (9.13
persq. ft. of floorarea), whichever is greater, shall be applied to any building permit
application that requires review for compliance with the Zoning and Land
Development Reg ulations.
a.
b.
c.
4
12. SITE PLAN REVIEW FEE: Two hundred dollars ($200.00) shall be charged for the
review of a site plan for new construction of any single family or duplex, for an
apartment building, or commercial building or any addition, renovation or repair that
exceeds 50% ofthe floor area ofthe present structure.
B. BUILDING PERMIT FEES: Fees listed in section B include only building permit fees and
do not include plumbing, electrical or mechanical fees, certificate of occupancy fees,
zoning, planning or contractor/tradesmen fees which are listed in the following sections:
1. UP-FRONT PROCESSING FEE: When the building permit application is received,
the applicant shall pay an up-front Processing fee equal to 100% of the estimated
cost of the building permit fee including 100% of the Zoning Plan and Site Plan
Review Fees. This processing fee is not refundable, but shall be credited toward the
final building permit fee.
2. MINIMUM BUILDING PERMIT FEE:
Minimum Fee for a Buildino Permit: This minimum $100.00
does not apply to add on building permits issued as
supplementary to current outstanding permits for the
same job.
3. NEW BUILDINGS OR ADDITIONS:
Single Family, Apartments, and Duplex (Group l):a,
5
New construction including
additions
$0.70 per sq. ft.
Alterations or repairs $0.70 per sq. ft. (amended2-21-2017)
Minimum fee $ 100.00
Repairs due to fire damage $ 0.05 per $ 1.00 of estimated value
of work. Minimum fee of $ 225.00
Storage and industrial use of
Group F and S occupancies
$ 9.25 per 100 sq. ft. or fraction
thereof. Minimum fee of $ 225.00
Shade houses $ 0.35 per 100 sq. ft. or fraction
thereof
Slabs $ 70.00
New construction other than as
specified herein: (water towers,
pylons, bulk storage-tank found on,
unusual limited-use buildings,
marquees, and similar
construction)
$12.25 for each $ 1,000 of estimated
cost of fraction thereof.
Subsoil preparation for each
$1,000 of estimated costs
$5.25
All other construction,
alterations, and repairs
Minimum fee of $ $250.00 or 1o/o of
estimated cost whichever is greater
but not to exceed $10,000 (amended
2-21-2017).
b. All Other Construction:
4. ROOFING AND RE.ROOFING FOR ANY BUILDING*:
* Fees for buildings multiple roofs shall be based on the square footage cost
of each type
6
Roofing shingle $0.13
$ 100.00
per sq. ft.
minimum fee
Roofing tile $0.13
$ 100.00
per sq. ft
minimum fee
Other types of roofing material $0.13
$ 100.00
per sq. ft.
minimum fee
FENCES AND/OR WALL, PERIMETER:
For each 100 linear ft. or fractional part thereof $1.92
Minimum fee $ 100.00
ORNAMENTAL IRON:
Per sq. ft. of coverage $0.66
SWIMMING POOLS, SPAS, AND HOT TUBS
lnstallation or repair $144.00
TEMPORARY PLATFORMS AND TEMPORARY BLEACHERS TO
BE USED FOR PUBLIG ASSEMBLY
For'each 100 square feet or fractional part of
platform area
$6.30
For each 100 lineal ft. or fraction part of seats $5.40
DEMOLITION OF BUILDINGS
For each sq. ft. offloor area $0.15 per sq. ft. minimum $100.00
DEMOLITION OF SIGNS, FENCES, AND/OR WALL STRUCTURES OTHER
THAN BUILDINGS
Fee $ 100.0Q
11. SHOP DRAWING REVIEW
a. Trusses
First 600 sq. ft. or fractional part
For each 100 sq. ft. or fractional part there
of
316.38
b. PrecasUprestress
Roof, floor, walls, and similar structures -each
1,000 sq. ft. or fractional part
$8.40
c. Overhead doors, each $8.40
d. Skylights, each $8.40
e.Handrails and stair rails per linear ft.$1.20
f. StorefronUfixed glazing
(Under 8 ft. high x 4 ft. wide) 100 sq. ft. or part
$9.30
g. Walk-in coolers, each 377.04
12. INSTALLATION OR REPLACEMENT OF WNDOWS OR DOORS: Replacement
of windows and exterior doors in all buildings or installation of windows or doors in
building exceeding two stories in height; or itorefronts and fixed glass 8 ft. in height
or 4 ft. in vertical mullion spacing; or curtain walls including windows and doors
therein.
For each 100 sq. ft. or fractional part $8.10
Minimum fee $ 100.00
8
a. Screen enclosures: each 100 sq. ft or fraction
thereof
$11.22
b. Free standing canopies per $ 1000.00 of
estimated cost
$11.22
c. Awnings and canopies attached to structures
horizontal projection per sq. ft. of area covered
$0.20
d. Storm shutters: per sq. ft. of area covered $0.20
e. Minimum fee $ 100.00
{3. SCREEN ENGLOSURES, CANOPIES, AND AWNINGS
14. TRAILER TIE DOWN
15.
Tie down inspection fee: including tie down, plug in of
plumbing and electrical service connections per trailer
(This does not include installation of meter mounts
and service equipment. Separate mechanical
plumbing and related electrical permits are required.
SIGN PERMIT FEES
$s6.00
a. Minimum fee s 100.00
b. Signs: non-illuminated (per sq. ft.)
(llluminated signs under electrical permit
$1.62
c. Annual renewal of Class C signs on or before
October 1st of each year (per sign)
$38.40
Serving a single family home, duplex, or a dwelling
unit for any device that is more than 36 inches in
diameter - One fee total for alltrades
$45.00
Serving more than two dwelling units. Per dish,
antenna even if mounted on one pole.
$192.00
16.SATELLITE DISH, ANTENNA, OR DEVICE USED
RECEIVE OR TRANSMIT A SIGNAL THROUGH AIR OR SPACE
17. TIE DOWN RE-INSPECTION
Minimum fee $ 100.00
C. PLUMBING PERMIT FEES
TO
MINIMUM PLUMBING PERMIT FEE
Except as othenrise specified. This minimum does
not apply to add on plumbing permits issued as
supplementary to current outstanding permits for the
same job.
$ 100.00
RESIDENTTAL PLUMBTNG ( cROUP R3)
ALL GROUPS EXCEPT GROUP SINGLE FAMILY & DUPLEX GROUP R3
Roughing-in Plugged Outlets for: Bathtubs, closets, doctors, dentists, and
hospital sterilizers, autoclaves, autopsy tables and other fixtures,
appurtenances or other appliances having water supply or waste outlet, or
both, drinking fountains, fixtures discharging into traps or safe waste pipes,
1
New single family residence or duplex per sq. ft.$0.13
Addition or remodeling of existing floor area to
single family residence or duplex per sq. ft.
$0.13
Minimum fee $ 100.00
l0
For each roughing-in or plugged outlet s7.68
Each roughing-in or plugged outlet replaced on old
roughing in: each fixture
$11.22
Pool heaters installed, replaced, or repaired s 100.00
floor drains, laundry tubs, lavatories, showers, sinks, slop sinks, urinals, water
heaters:
SEPTIC TANKS, SETTLING TANKS, GAS AND OIL INTERCEPTORS,
GREASE TRAPS
lncluding tank abandonment, draintile and relay for $38.04
same
SEWER
coNDENSATE DRAIN (AlR CONDITIONING)
Per outlet $5.14
Except single not manifolded A/C not exceeding 5
HP
No charge
Each building storm sewer and each building
sewer where
connection is made to a septic tank, to a collector
line or to an existing sewer or to a city sewer or
soakage pit or to a building drain outside a
building.
$38.52
Sewer capping/demolition $38.52
11
Water service connection to a municipal or private
water supply system (for each meter on each lot)
$10.20
Water connection or outlets for appliance or
installations not covered by fixture set above
$10.20
lrrigation system, and underground sprinkler
system for each zone
$21.84
Solar water-heater installation, equipment
replacement or repair
$115.56
Swimming pool maintenance, water heater piping, not
including well (new installation of replacement
including service connection
$128.40
Residential $128.40
All groups excluding residential $128.40
Sump pump $10.26
2 inch or less water service backflow assembles $44.94
2112 inch or less water service backflow
assembles
$70.62
Repairs to water piping: for each $1,000 estimated cost
or fractional part
$7.38
7. WATER PIPING
WELLS
Allwells $67.44
t2
Group R: For each outlet (includes meters and
regulators
$8.64
Group R: For each appliance (does not include warm
air heating units, but does include invented space
heaters and vented wall heaters-No duct work) (See
Fee section E (3) for heating)
$8.64
All other Groups: For each outlet (includes meters and
regulators
$10.92
All other Groups: For each appliance (does not
include warm air heating units, but does include
invented space heaters and vented wall heaters-No
duct work) (See Fee section E (3) for heating)
$10.92
For each meter (new or replacement)$5.16
For major repairs to gas pipe where no fixture or
appliance installation in involved
$128.40
Underground LP. Gas Tanks $128.40
Above ground LP. Gas Tanks $128.40
Change of company (no additional appliances or
outlets
$28.40
9. NATURAL GAS OR LIQUEFIED PETROLEUM
10 WATER TREATMENT PLANTS, PUMPING
SEWAGE TREATMENT PLANT AND LIFT STATIONS
STATIONS,
Water treatment plant (interior plant piping)$269.64
Sewage treatment plant (interior plant piping)$192.60
Lift station (interior station piping)$308.16
Sewage ejector $ 75.00
13
11. WATER AND cAS MATNS
Minimum fee $120.00
Each 50 ft. or pafi thereof (On private property and
other than utility easement)
$9.00
12.STORM AND SANITARY UTILITY AND/OR COLLECT FOR LINES AND
BUILDING DRAIN FIELDS
13.TEMPORARY TOILETS . WATERBORNE OR CHEMICAL
14.DENTAL VACUUM LINES
Each system $128.40
15. CONSTRUCTION TRAILER OR MANUFACTURED HOME CONNECTIONS
Each unit $128.40
Minimum fee $ 100.00
Each 50 ft. or part thereof $9.00
Each manhole or catch basin $12.84
First temporary toilet $57.78
For each additional $10.62
Renewal of temporary toilet Same fee as
originalfee
14
1
ELECTRICAL PERMIT FEES
MINIMUM ELECTRICAL PERMIT FEE INCLUDING REPAIR WORK FOR
PERMIT
Except as otherwise specified. This minimum does
not apply to add on electrical permits issued as
supplementary to current outstanding permits for the
same job.
$ 100.00
PERMANENT SERVICE TO BUILDINGS . NEW WORK ONLY
The following fee shall be charged for total
amperage of service: for each 100 amp. or
fraction thereof
$6.48
FEEDERS
Each feeder (lncludes feeders to panels, M.C.C.;
switch-boards, generators; automatic transfer
switches, elevators, etc.)
$15.42
AGRICULTURAL SERVICE
ll t"r service $ 53.50
TEMPORARY SERVICE FOR CONSTRUCTION
Per service $ 53.50
6 TRATLER SERVICE (RESIDENTIAL)
Per service $64.20
7 TRATLER SERVICE (ALL OTHER GROUPS)
|j Per amp (per service)
15
8.TEMPORARY SERVICE FOR TEST
a Equipment and service (30 day limit) per
meter
$115.56
b. Elevator (180 day limit) per elevator $1 15.56
9. RESIDENTIAL WIRING: New construction of Group R3 and living units of Groups Rl
and R2. Applies to all electrical installations except common areas, parking lot
area and/or buildings and house service of Group R1 and R2.
For new construction,
additions, rehabilitation of
existing floor area or new
wiring for each sq. ft. of floor
area.
$0.13
Minimum fee $ 100.00
Alterations or repairs per $
1.00 estimated cost or
fractional part
$0.06
Minimum fee $ 100.00
Common areas of Groups R1 and R2 includes: corridors, public lounges, elevators,
pumps, A/C (public area), lights, outlets, house and emergency service, etc. These areas
shall be subject to the fees below:
10. ALL OTHER WIRING
a. lncludes boxes, receptacles, switches, sign,
fractional motor, fans; low voltage outlets, empty
outlets for telephone, CTV, each outlet, 110 volt
smoke detectors each outlet box
$2.04
b. Specialoutlet up to 60 amps $9.00
c. Special outlet over 60 amps $16.68
t6
d. Commercial equipment VA rated) X-ray outlets,
eommercial cooking equipment, presses,
generators, tran sformers, permanently con n ected.
For each 10 KW or fractional part
$9.00
e. Motors (Fractionalalready covered on
generaloutlet Each motor
$11.58
f. Air conditioning and refrigeration system (new
work). Applies to commercial and residential,
agricultural and industrial. Covers related work,
except wall or window units which are covered
under special outlets.
1. Per ton or fraction part thereof
2. Air conditioning and refrigeration
system strip heating, space heating.
For each 10 KW of fractional part
3. Replacement or relocation of existing
A/C and refrigeration units (same
size)
a. Per ton
b. PerKW
$7.68
$8.40
$2.58
$1.07
g. Electrical equipment - replacement (existing
facilities) Fee based on cumulative cost of the
following components:
1. Switchboards, M.C.C., panels,
control boards. For each board
2. Motor replacement for same size
a. From 1 HP to 5 HP for each
motor
b. From 5 HP to 1OO HP for each
motor
c. Over 100 HP for each motor
$21.40
$6.00
$8.40
$18.12
11. LIGHTING FIXTURES: Fee based on cumulative cost of the following
components: lncludes floodlights, spotlights, parking lights, tennis court lights,
fluorescent and incandescent fixtures, etc.
a. Per fixture $1.90
17
b. Plugmold, light track, neon strips. Each 5
feet or fractional part
$3.96
c. Per lighting pole (standards) (Fixture to be
charged separately)
Group 1 pole $12.84
Commercial pole
$19.20
Per outlet $16.08
Per sq. ft. of sign (non-neon signs only)$1.62
Repairs and re-connection each $e6.30
Neon strips each 5 ft. or fractional part $3.20
Minimum fee $ 100.00
12. SIGNS AND ARCHITECTURAT FEATURES (TNDOORyNEONS)
13. TEMPORARY WORK ON CIRCUSES, CARNIVALS, FAIRS,
CHRISTMAS TREE LOTS, FIREWORKS, TENTS, ETC.:
Per ride or structure $64.20
Minimum fee $ 200.00
14. FIRE DETEcrloN SYSTEM: . lncludes fire alarm systems, Halon, etc. Does not
include single 110 volt residential detectors.(needs category 04 processing).
a.Master control, New and upgrades $161.70
b. Each device $4.80
c.Repairs and additions to existing systems $120.00
15. MASTER TELEVISION ANTENNA AND RADIO SYSTEM: Does not include
CABLE and telephone empty conduit system. Does include free wiring of same
a. Master
Control
s25.68
18
a. lnstallation wiring $57.78
b. Master control
lnstallation devices-fee pe device
$57.78
$1.44 per device
c. Complete system $1 15.56
d. Repair per system $57.78
b. Each
device
s1.56
{6. BURGI.AR ALARM SYSTEM
17. INTERCOM SYSTEM: lncludes residential, nurse call, paging, etc.
18. ENERGY MANAGEMENT
a. Perfloor s135.00
b. Each device $1.56
c. Repair per floor $128.40
19. SWIMMING POOL, ELECTRIGAL:
following components:
Fee based on cumulative cost of the
a.Each new system allgroups $1 '15.56
b. Each device $1.56
c. Repair each system, all groups except
Group R
$128.40
a. Residential pool & spa (Group R3)
(lncludes motor and pool lights
$200.40
b. Residential combination pool/ spa
(lncludes motor and pool lights
$128.40
19
c.Pool deck lights outlets per fixture or outlet $1.92
d. Pool/spa heater per unit
(res idential/com mercial
$1 15.56
e. Commercialand multi-family dwelling pool
and spa
$180.00
f. Commercialandmulti-familydwelling
combination pool and spa
$243.60
20. FREE STANDING SERVIGE: New meter and service (requires processing). Fee
based on cumulative cost of the following components: lncludes lift stations,
sprinkler systems, street lighting, parking lots, etc. that require new service with
separate meter.
a.Service-per pump $0.96
b. Outlet per outlet $1.92
c. Lighting fixture, per fixture $1.92
d. Motor 105 HP, per motor $7.68
e. Over 5 HP to 100 HP, per motor $10.56
f. Over 100 HP, per motor $25.68
g. Per lighting pole (standards)$9.00
E.M ECHANICAL PERMITS
1. MINIMUM MECHANICAL PERMIT FEE
Except as otherwise specified. This minimum does not
apply to add on mechanical permits issued as
supplementary to current outstanding permits for the same
job.
t
i00,00
20
MECHANICAL SINGLE FAMILY RESIDENCES AND DUPLEXES GROUP R3
a New construction per sq. ft.$.13
b. Additions to single family residences and
duplexes per sq. ft.
$0.13
c. Minimum fee $ 100.00
AIR CONDITIONING AND REFRIGERATION, INCLUDING THE RELOCATION
OF EQUIPMENT: separate permits are required for electrical, water and gas
connections
a. For each ton capacity or fractional part thereof $19.20
b. Room A/C unit $44.94
c. Minimum fee $ 100.00
FURNACES AND HEATING EQUIPMENT, INCLUDING COMMERCIAL DRYERS,
OVENS AND OTHER FIRED OBJECTS NOT ELSEWHERE CLASSIFIED:
(lncludes all component parts of the system except field and electrical lines). For
vented and unvented wall heaters, see paragraph C.
a. For each KW or fraction thereof $3.84
b. Minimum fee $ 100.00
FIRE SPRINKLER SYSTEM
a. Per standpipe $25.68
b. Per sprinkler head $1.28
c. Per hose rack or hose bib $12.89
d. Per connection to community supply $64.20
21
e. Each 50 ft. of underground piping or part
thereof
$25.68
f. Fire pump and/or Siamese connection, each $96.30
g. Minimum fee $ 100.00
6. STORAGE TANKS FOR FLAMMABLE LIQUIDS
Per tank $ 160.00
7. INTERNAL COMBUSTION ENGINES
Stationary, each $96.30
8. COMMERCIAL KITCHEN HOODS
Each hood $160.50
9. OTHERFEES
a Fire chemical halon and spray booths $134.82
b. lnsulation, Pneumatic Tube, Conveyor
Systems, Pressure and Process Piping,
Sheet al or Fiberglass Air Conditioning
Duct, Cooling Towers, Mechanical
Ventilation Ductwork or Ductless
Ventilation
1. For each $ 1 ,000.00 or fractional of
part of estimated cost
2. Minimum fee
$13.50
$ 100.00
22
F. ELEVATORS, ESCALATORS, AND OTHER LIFTING APPARATUS
Permits and inspections are provided by Miami-Dade County. lf the Village provides
these services, then the fees established by the Coun$ shall be used by the Village.
1. AMUSEMENT RIDES AND DEVICES
a. For each portable, ride, or temporary
unit (maximum of 30 day
$121 .98
b.
altered
For each permanent unit installed or 3404.40
c. Annual inspection for each ride or device at any
location (permanent installation only)
$39.80
G. BOILERS AND PRESSURE VESSELS: lnstallation permit fees: lncluding initial
inspections and certificate. Does not include installation or connection of field and water
lines.
1. BOILERS: the following fees apply to each boiler to be installed
a.Boilers less than 837 MBTU each $128.40
b Boilers 837 MBTU to 6,696 MBTSU
each
$128.40
c. Boilers 6,695 MBTS'U and up each $ 133.75
d Steam drivers prime movers, each $128.40
e.Steam activated machinery, each $128.40
23
f. Unfired pressure vessels (operating at
pressures in excess of 60 psi and having
volume of more than 5 cubic feet) each
pressure vessel
$128.40
2 FEES FOR PERIODIC RE.INSPECTION
a Steam boilers (annual) each $160.50
b. Hot water boilers (annual) each $66.78
c. Unfired pressure vessels (annual) each $60.00
d. Miniature boilers (annual) each $60.00
e. Certificate of inspection (where
inspected by insurance company) each
$96.30
f. Shop inspection of boiler or pressure
vessels per completed vessel
$96.30
g. Minimum fee $ 165.00 per half day,
regardless of number of vessels inspected
$430.20
CERTIFICATE OF USE AND OCCUPANCY AND CERTIFICATE OF GOMPLETION:
The following originalfees shall be paid for all uses. The indicated renewal fee applies to
those uses which are required to be renewed annually by Code or by Resolution.
Nonrenewable uses are issued permanent use and occupancy certificates which shall
remain valid for an unlimited time, unless revoked for cause or abandoned and providing
there is no change of use, ownership, or name, or that there is no enlargement, alteration
or addition in the use or structure.
1. RESTDENTTAL (CO.)
Building Type Fee Per
Unit
24
Duplexes, per unit
Townhouses, per unit
$75.00
Bungalow court $75.00
Apartment unit or hotel unit (regardless of the type of
ownership)
$100.00 per
unit
Private school, day nursery, convalescent and nursing
home, hospital, ACFL and Developmentally Disabled
home care
$ 96.00
2.BUSINESS, WHOLESALE AND RETAIL
Fee
Per sq. ft. of business area $0.05
Minimum $100.00
3 UNUSUAL USES, SPECIAL PERMITS, BUSINESS, AND INDUSTRIAL USES
Use Fee
All unusual uses , except the following $252.00
Churches $0.00
Cabaret, nightclub, liquor, or package store $312.00
Carnival, circus, or amusement rides $150.00
4. TRAILER USE CERTIFIGATES: Covers administrative and initialfield inspection
cost for all types of construction site trailers. Fee also covers cost of site plan review.
a. Construction field offices $162.00
b. Demolition C. O $385.20
5. CHANGE OF USE OR NAME
When there is a change of use or name, the fee shall be the original fee listed for the use
25
proposed.
6. REFUNDS
No refunds shall be made of fees paid for use and occupancy permits. ln case of error,
adjustment may be made by the Director of the Building, Zoning and Planning Department.
7. OCCUPANGY WITHOUT A CERTIFICATE OF OCCUPANCY
$192.00 plus double of the CO. fee as set forth in this schedule.
8. CERTTFTCATE OF COMPLETTON (C.C.)
Type Fee
a. Single family residence, townhouse unit.$50.00
b. Allothers $65.00
9. TEMPORARY CO. "UP-FRONT" FEE
When the temporary CO. (T.C.O.) application is received, the applicant shall pay a fee equalto
the cost of the Certificate of Occupancy.
10. SHUTTER CERTIFICATION
A fee of twenty five dollars ($25.00) will be charged to certiff per unit.
26
PLANNING AND ZONING APPLIGATION FEES
1. Planning and Zoning Fee Schedule: At the time of filing an application, the
appropriate fee must be paid. The amount of the fee is based on the below schedule
(calculation of the fee is cumulative for each line item):
a.Base application fee for any type of application (double base fee if the
application is the result of a violation).
Supervisory Variance (any type of use)
Single family and duplex (Administrative and
Regulatory Variance)
Multiple Family (Administrative and
Regulatory Variance)
Commercial and Hotel (Administrative and
Regulatory Variance)
Site Plan Review
Administrative
Village Council
Appeal of an Administrative Decision
Amendment to the Zoning and Land
Development Regulations
Change of Zoning District
Comprehensive Plan, Amendment
Comprehensive Plan, Change of Land Use
b. Advertising fee if notice in a newspaper
1. published in the Village
2. published in a newspaper that meets the
requirements of Chapter 163 of Florida Statutes
c. Mailing fee:
d. Size of property
$ 55.00
$ 150.00
$315.00
$ 500.00
$ 200.00
$ 500.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 2,500.00
$ 2,500.00
s 300.00
$ 4,500.00
$ .50 per mailing address.
$ 100.00 per 10 acres or any
fraction thereof
27
e. Number of hotel or apaftment units $ 55.00 per 15 units or any
fraction thereof
f. Size of buildings - non residential only $ 55.00 per 5,000 sq. ft. or any
fraction thereof
2. APPEALS OF VILLAGE COUNCIL DECISIONS
For every application for an appeal of a decision by the village Council, there shall be paid to
the Building, Zoning and Planning Department, for the processing for each and every
application, a fee of three hundred and fifteen dollars ($315.00), to be paid at the time of
application. Site plan modification, where permitted, to appeal requests will be processed at an
additional cost of three hundred and fifteen dollars ($315.00)
3. PREPARATION OF CERTIFIED RECORD FOR GOURT
For the purpose of court appeals, herein the Director for the Building, Zoning and Planning
Department is requested to make available the record upon which the decision of the Council is
based, there shall be paid to the Building and Zoning Department, for the preparation of a
certified copy forthe record, a fee of two hundred and sixty five dollars ($265.00)to be paid at
the time of request
J. COST OF PUBLICATIONS AND RECORDS
1. FLORIDA BUILDING CODE, OTHER CODE BOOKS, SUPPLEMENTS, AND
DEPARTMENTAL PUBLICATION FEES:
The charge for each copy of the Florida Building Code, other code books or
supplements thereto or other Departmental Publications shall be assessed by the
Building and Zoning Department in the amount equalto the low bid printing cost plus the
demonstrable cost to the department selling and distributing such code books, code
supplements or departmental publications. The charge for publications of Construction
Lien Law information are limited to five dollars ($5.001 per copy of publication as
permitted under Chapter 713 of the Florida Statute.
2.COPIES OF DEPARTMENTAL RECORDS
Plan Reproductions from microfilm or CD disc:
Plan Reproduction from microfilm or disc-per sheet
Reproduced Records - per page
Double sided copies - per page
5.00
.15
.20
28
Certified copies - per page
Notary Public Service - per document
Research and Ordering Plans
1.00
1.00
5.00
K PREMISE PERMIT FEE
ln accordance with provisions of the Florida Building Code and Chapter 10 of the Code of
Metropolitan Dade County, each firm or organization in Dade County which performs its own
maintenance work with certified maintenance personnel as well as helpers thereunder may pay
to Village of Key Biscayne an annual Master and subsidiary premise permit fee in lieu of other
fees for maintenance work. Such fee shall be paid to the Building, Zoning and Planning
Department and such permit shall be renewed annually it a fee which is calculated in
accordance with the provisions of this subsection.
1. CALCULATION OF THE INITIAL MASTER PREMISE PERMIT FEE:
Each firm or organization which obtains an annual Master premise permit shall include in their
application for such permit the total number of maintenance personnel, including helpers and
trainees thereunder assigned to building, electrical, plumbing or mechanicalwork. The Master
Premise Permit fee shall be computed by multiplying the total number of such employees times
fifty dollars ($50.00). The minimum Master premise permit fee shall be nine hundred and
forty-five dollars ($945.00).
2. CALCULATION OF THE INITIAL SUBSIDIARY PREMISE PERMIT FEE:
Each firm or organization which utilizes decentralized locations in addition to the main location
described under point 1 above, may additionally apply for a Subsidiary Premise Permit for each
such decentralized location. Such application for a Subsidiary Premise Permit shall include the
same information required in point 1 above. The Subsidiary Premise Permit Fee shall be
computed by multiplying the total number of such employees times fifty dollars ($50.00). The
minimum Subsidiary Premise Permit fee shall be two hundred and sixty-five dollars ($265.00).
3. RENEWAL OF PREMISE PERMIT:
Prior to each premise permit expiration, the holder will be sent a renewal notice to continue the
premise permit for the next renewal period. The calculation of the renewal premise permit fee
shall be the same as the method used to calculate the original premise permit fee. No
allowances shall be made for late renewal fees or part year renewalfees.
29
M
L.4O-YEAR RECERTIFICATION FEES
For every application for 4O-year recertification under Section 8-11 of the Miami-Dade County
Code there shall be paid to the Building, Zoning and Planning Department, for the processing
of each application, a fee of two hundred and fifty dollars ($250.00). For every application for
subsequent recertification at 10 year intervals thereafter, there shall be paid to the Building,
Zoning and Planning Department, for the processing of each application, a fee of two hundred
and fifty dollars ($250.00).
Recording Fees: Established by the Clerk of the Court).
STRUCTURAL GLAZING SYSTEMS . RECERTIFICATION FEES
For the initial application for structural glazing recertification and each subsequent application
under Sections 2415.7 of the Florida Building Code and Section R4410.6.6 of the Florida
Residential Building Code there shall be paid to the Building, Zoning and Planning Department,
for the processing of each application, a fee of two hundred and fifty dollars ($250.00).
PERMIT SYSTEM FEES
For every building permit (building, electrical, public works, plumbing, mechanical, signs and
zoning) a fee of six dollars ($6.001 shall be assessed. These fees shall be used to purchase
and maintain the building permit system including software and upgrades.
o.FIRE INSPECTION FEE SCHEDULE
1. Any inspection related to the issuance of a building permit excluding the trade
permits ($100.00 electrical, mechanical, plumbing, and building) and minor permits
($5o.oo)
2. Annual Fire Life Safety lnspection
a. Multiple Family - Restaurant and places of assembly $0.30 per
allowed occupant
b. Hotel
1. Restaurant and places of assembly $0.50 per allowed occupant
2. Retail and Office- see schedule in subparagraph (c) below
c. Retailand Office
N
30
1. Less than $5,000 sq. ft.
2. 5,001-10,000 sq. ft.
3. 10,001-15,000 sq. ft.
4. 15,001-20,000 sq. ft.
5. More than 20,000 sq. ft.
d. Private Clubs
e. Day care centers
s 20.00
$ 40.00
$ 60.00
$ 80.00
$100.00
$100.00
$ 50.00
31
Village of Key Biscayne Permit Fee Analysis & ASS0CtATtS
APPENDIX 3 Key Biscayne Current Public Works Fee
Schedule
Prer 89
APPEIIDIX IIA''
PEru{IT FEES FOR PT'BLIC T|ORKS CONSSRI,qIION
DADE COUITY,. FIORIDA
Thc Dadc Cornty Public tforhg Departrnnt ahall chargc rnd collcct fccs fos
the ltcns and rateg listedl I'n the following aehedules:
(A) Fecr f,or publie rror.lcr conrtruction, undcr ptmlt lmucd by thc Publlc
lforkr Dcpartmntr ln canalr toad rnd rtrGct, rlghtt of way end sarcmnts
in thc unlncorporated arca of-Dadc Caunty and tn rightr of ray of, canetar
roads urd .trGGtr locrtcd rlthLn nwrlctpallttsg thtt rre Drlnttlnrd W
Dade Cowrty are f lxcdl ac follow::
(1) For @!g}$ig or.gpgi5 of -:9g!!g51 and ltoru rorrrt,
waterlincs. gas liner, end other undergrosld utl'lltlcs:
Fpr top lingal fict or lccg .....r...r.t..i......r..r...'
Foi each additlbnal' lOO Jineal fect or fractlon thereof ' '
ror EISlgg[g, consisting of, ciqch bagig anil
sGGoaqe trcnch or elab covercd trtncht
-+
For the installation consistlng of onc or tuo cttch
iasins, and seepage trench or aoalraEe ptt of tongthc
(2)
(3)
$28.00
912.5e
925.00
sr0.00
925,00
912.50
9r0.00
$20.00
$40,00
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not to exce€d. 100 lineel feet
For installation of pg}g or 9g:4-!U[g for ovcrhead
utilities:
For each polc or rrnit .r.........-:1.........'.......'...'t
For congtructioT or lgplg$ of .9!!g$!g, $g! and
quttcr:
FOf IOO linCfl fCCt Of lCge o......o...............r.....
For each addltlonal IOO'lineal foct or fractLon thcroof ..
(4)
.)
t.i,:',i
r
l
1
(s) For gggsg![g of !3;!ggyg'
FOf dfiVCWay Width Of 20 fCCt Of 16lg ....i..........'...
For Erlvcway utdth Ercatar lUan ZO foct but
lgSS, than 40 fegt: (eaCh dlfiVeWay) rio.......-'t...c.....
For driveGay width greatcr than 40 fcet: (lach drlvcway) "
-!.L-
(6) For c-onltaustlon of strcc-t_pavcrcntg:
(at Ono lanc or trc Larre pavcncnts
(uidtlf of pavencnt 0 to.2tl feet)
For 100 lincal f,cct or lsse 975.00
For cach addlltlonal 100 llneal feet or
ffaCtl,On thCfCOf ....r............i................... $25.00
(b) thrcc or'rcrc_la1ct 9f ptrcrcnt (agStgtte uldthgrreatcr thrn 24 ,fset) t , \
For lgO llncal fcet or 1org.o..o...o..r.............r gtOO,OO
\
For aach additional l0O lineal fcct or
fraction thergof .. r........ o....o..,r.......,.. o o.... 950.00
(7) For pavinq of pglglgg and $g@r
For lO0 lingal fcct or lctg .......,........ ...o......
For cach adtditional IOO lineal fect or lractlon thcreof ...
(e) For g!Ig*S, or @lgtsgg,
For 100 lLnea1 fcet or lcgr .....r.......... ot...
For each acldltional lO0 lincal feet or fraction thereof ...
(9) Fors*@of@:
' . -For eaeh sign .aaoottaoaaaaaaralaataaaa raaaaaaa s 5.00
(10) For Slgg!!9g of Elggggs
(u)
(12)
For brldgc roaftrry area of, 1000 aquarc f,cet or lcgr ....... 9200.00
For cach adCitlonal IOO tqutle fcat .....o.......o......... $5O.OO
lor lnGrllrt{on of pantrcnt-typG tr.ttflc burtcrd.! 'olr&rllr rni quldr FltrB
For'crch l0O llncal fcct or lcrl ..........r..r.......o.... $25.00
For conrtructl,on of rtrcct or dlrlrrcuey culvcrt crouing
of canalr. ani dralnage illtchu: (not controllcd by
DERIi) Sce Aplnndlx "Bo for DERII Pcralt FGct.
Fof gach.lincal foot pl.pc .. .r .... r........................ $2.00 per
toot of pipe diar,reter
or fraction thereof'
A permit fec for a nultiplG-plpc culvcrt
enatt be dctcrnincd by reEardling the
aggregatc lenErtha aa onG continuous pipe.
950.00
$25.00
s25.00
910.00
-et.-
'rl,l
(B)Penalty Sccg
lfhen crork for whlch a pennit is rcquircd Ic colutncad prlor to
obtainlng a perrnlt, a pcnalty fee wlll be tqrorcdl.
thc penalty fce wlll bc 925.00 plus doublc thc origlnal prntt
fcc.
thc peyncnt of ruc! pr6sllty fco rhall no't nllrrn rny pe8l(rn,
!lnr' or corporatlau frou fully g"oqrlylng vlth rll o! thc
rrqulnncntr of all agpltcable rtgulrtlonr rnd codo, rrr rhallIt relfevr then f,ron bring rubJrct to any of tha g.BaltlGl
thcrcln.
-3a*