HomeMy Public PortalAbout10-8041 Federal Americas Treasures Grant ProgramSponsored by: City Manager
RESOLUTION NO. 10 -8041
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO APPLY FOR THE FEDERAL SAVE
AMERICA'S TREASURES GRANT PROGRAM FUNDED
BY THE NATIONAL PARK SERVICE (NPS) AND
FURTHER ENTER INTO AN INTERLOCAL AGREEMENT
WITH MIAMI DADE COLLEGE — NORTH CAMPUS -
SCHOOL OF ARCHITECTURE TO PROVIDE
TECHNICAL ASSISTANCE IN ARCHITECTURAL
DESIGN STANDARDS AND CONSTRUCTION
INSPECTION; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Save America's Treasures Program, funded by the
National Park Service (NPS) grants are available for the preservation and
conservation of historic site /properties; and
WHEREAS, the City of Opa -locka desires to enter into an Interlocal
Agreement with Miami -Dade College -North Campus School of Architectural
Designs to provide technical assistance in architectural design, standards, and
construction inspection services for the conformity to the recommended
standards for the Historic City Hall preservation; and
WHEREAS, the maximum NPS grant award is Seven Hundred Thousand
Dollars ($700,000.00), which requires a dollar- for - dollar match in non - Federal
funds, which may be cash, donated services or use of equipment; and
WHEREAS, the City Commission of the City of Opa -locka desires to
apply for a grant for preservation and rehabilitation of Opa- locka's Historic City
Hall to Save America's Treasures, funded by National Park Service (NPS):
Resolution No. 10 -8041
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by
reference.
Section 2. The City Commission of the City of Opa- locka, Florida,
directs and authorizes the City Manager to apply for the Federal Save America's
Treasures Grant, funded by the National Park Service, in the Amount of Seven
Hundred Thousand Dollars ($700,000.00), to be matched by non - Federal funds
in the form of cash, donated services or use of equipment, for Opa- locka's
Historic City Hall preservation and rehabilitation; and to enter into an Interlocal
Agreement with Miami -Dade College -North Campus, School of Architectural
Design, as set forth above.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 14th day of April, 2010.
Attes o
r orah S. Ir y
City Clerk
2
EFxki L. KELLEY
MAYOR
Approved as to form, and legal sufficiency:
.�s. ueiier
City Attorney
Resolution No. 10 -8041
Moved by:
Holmes
Seconded by:
Johnson
Commission Vote:
5 -0
Commissioner Tydus:
YES
Commissioner Holmes:
YES
Commissioner Johnson: YES
Vice Mayor Taylor:
YES
Mayor Kelley:
YES
3
Memorandum
TO: Mayor
Vice Mayor
Commissioner
Commissioner
rfa iss ioner FROM: ance a e p4v ity�anager
DATE: March 25, 2010
Joseph L. Kelley
Myra L. Taylor
Timothy Holmes
Dorothy Johnson
Rose Tydus
RE: Historic City Hall Preservation Application for Save America's Treasures
Program funded by the National Park Service (NPS)
Request: APPROVAL OF A RESOLUTION TO AUTHORIZE THE CITY
MANAGER TO APPLY FOR THE FEDERAL SAVE AMERICA'S
TREASURES ADMINISTERED BY THE NATIONAL PARK SERVICE
(NPS) GRANT AND FURTHER ENTER INTO AN INTERLOCAL
AGREEMENT WITH MIAMI DADE COLLEGE - NORTH CAMPUS -
SCHOOL OF ARCHITECTURE TO PROVIDE TECHNICAL ASSISTANCE
IN ARCHITECTURAL DESIGN STANDARDS AND CONSTRUCTION
INSPECTION SERVICES FOR CONFORMITY TO THE RECOMMENDED
STANDARDS.
Description: Save America's Treasures grants are available for the preservation and/or
conservation work on nationally significant intellectual and cultural
artifacts and nationally significant historic structures and sites (historic
properties).
Financial Impact: An award from NPS will grant the City a maximum sum of Seven
Hundred Thousand Dollars ($700,000.00) for the rehabilitation of the
Historic City Hall. A dollar- for - dollar non - federal match is required The
non - Federal match may be cash, donated services or use of equipment
and may be raised and spent during the grant period.
Implementation Time Line: Immediately.
Legislative History: None
Recommendation(s): Staff is recommending the approval of the Resolution authorizing the
City Manager to submit an application in the amount up to Seven
Hundred Thousand dollars ($700,000.00) for the Save America's
Treasures FY 2010 Historic Preservation Fund Grant from the National
Park Service (NPS) for the rehabilitation of the Historic City Hall.
Analysis: This grant will allow the City to move forward with the restoration of
the City Hall Building
Attachment(s): FY 2010 Federal Save America's Treasures Grants Guidelines and
Application Instructions.
Prepared By: Charmaine Parchment, Grant Writer /Coordinator
Save America's Treasures
FY 2010 Historic Preservation Fund Grants to Preserve
Nationally Significant Historic Properties and Collections
GUIDELINES $ APPLICATION INSTRUCTIONS
Applications are invited for Federal Save America's Treasures Grants administered by the National Park Service
(NPS) in partnership with the National Endowment for the Arts, the National Endowment for the Humanities, the
Institute of Museum and Library Services, and the President's Committee on the Arts and the Humanities.
Save America's Treasures grants are available for preservation and conservation work on nationally significant historic
properties and collections. Grants are awarded through a competitive process and require a dollar- for - dollar, non -
Federal match (or cost - share). The minimum grant request for historic collections projects is $25,000 Federal
share; the minimum grant request for historic property projects is $125,000 Federal share. The maximum
grant request for all projects is $700,000 Federal share. The Save America's Treasures Grants Selection Panel
may, at its discretion, award less than the minimum grant request. A list of past, funded projects can be found at the
following website www.nps.gov/history/hps/treasures/search.htm. This list gives examples of the activities supported
by these grants.
Eligible activities, selection criteria, administrative and funding requirements, and application submission instructions
follow. Applicants should review these Guidelines and Application Instructions in detail before completing the
application.
Applications are being accepted electronically through www grants goy
Deadline: Friday, May 21, 2010,11:59 pm Eastern Time.
WHO MAY APPLY
• Federal Agencies funded by the Department of the Interior and Related Agencies Appropriations Act.
Advisory Council on Historic Preservation
Bureau of Indian Affairs
Bureau of Land Management
U.S. Commission of Fine Arts
Department of Energy
Holocaust Memorial Commission
Indian Health Service
Institute of American Indian & Alaska Native
Culture & Arts Development
Kennedy Center for the Performing Arts
Minerals Management Service
National Capital Planning Commission
National Endowment for the Arts
National Endowment for the Humanities
National Gallery of Art
National Park Service
Office of Navajo & Hopi Relocation
Office of Surface Mining Reclamation &
Enforcement
Presidio Trust
Smithsonian Institution
U.S. Fish and Wildlife Service
U.S. Forest Service
U.S. Geological Survey
Woodrow Wilson International Center for
Scholars
• Other Federal agencies collaborating with a nonprofit partner to preserve the historic properties or collections
owned by the Federal agency may submit applications through the nonprofit partner.
• Nonprofit, tax - exempt 501(c), U.S organizations.
• Units of state or local government.
• Federally- recognized Indian Tribes.
• Historic properties and collections associated with active religious organizations
WHAT IS FUNDED
Preservation and /or conservation work on nationally significant historic properties and collections. Collections include
artifacts, museum collections, documents, sculpture, and other works of art (hereinafter collections). Historic properties
include historic districts, buildings, sites, structures and objects (hereinafter historic properties).
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 1
WHAT IS NOT FUNDED
• Acquisition (i.e. purchase in fee simple or interest) of collections or historic properties
• Survey or inventory of historic properties or cataloging of collections
• Long -term maintenance or curatorial work beyond the grant period
• Interpretive or training programs
• Reconstruction of historic properties (i.e. recreating all or a significant portion of a historic property that no longer
exists)
• Moving historic properties or work on historic properties that have been moved
• Construction of new buildings
• Historic structure reports and collection condition assessments, unless they are a component of a larger project
funded by this grant proposal
• Cash reserves, endowments or revolving funds. Funds must be expended within the grant period, which is
generally 2 to 3 years, and may not be used to create an endowment or revolving fund or otherwise spent over
many years
• Costs of fund - raising campaigns
• Costs of work performed prior to announcement of award
• For Federal agency grantees — Federal salaries, agency overhead, or administrative costs
GRANT AMOUNTS
• Collections projects — minimum request $25,000 Federal share, maximum request $700,000 Federal share.
• Property projects — minimum request $125,000 Federal share, maximum request $700,000 Federal share.
Please note that the selection panel may, at its discretion, award less than the minimum grant request.
ADMINISTRATIVE AND FUNDING REQUIREMENTS
• A dollar- for - dollar non - Federal match (and /or cost - share) is required for all projects. Federal appropriations
or other Federal grants, except Community Development Block Grants (CDBG) grants from the Department of
Housing and Urban Development, may not be used for match. The non - Federal match may be cash, donated
services, or use of equipment. It may be raised and spent during the grant period; it does not have to be "in the
bank" at the time of the application.
• The grant period is generally 2 to 3 years.
• Grantees may only charge costs for time and /or materials directly related to performing project work.
• Administration and indirect costs pursuant to a current Federally- approved Indirect Cost Rate may be no more
than 25% of the total of both the grant and non - Federal match. This limit is stipulated in Section 102(e) of the
National Historic Preservation Act, as amended.
• Grantees must have a DUNS number to receive reimbursements. To determine if your organization has a DUNS
number or to request a free number, see Dun & Bradstreet's website, www.dnb.com /US /duns update /index.
• By law, no individual property or collection may receive more than one Federal Save America's Treasures
grant.
• Projects funded under this program constitute "undertakings" as defined by Section 106 of the National Historic
Preservation Act, as amended (16 U.S.C. 470). Accordingly, grant recipients must complete the consultation
process with their State Historic Preservation Officer and the National Park Service prior to the receipt of funds.
The purpose of the consultation is to ensure that project work meets the Secretary of the Interior's Standards for
the Treatment of Historic Properties. Additional information about the Standards may be found on the National
Park Service website at www.nps.gov /history /hps /tps /standquide.
For historic properties —
• Section 102(a)(5) of the National Historic Preservation Act stipulates that "no grant may be made under this
Act ... unless the grantee has agreed to assume, after completion of the project, the total cost of the
continued maintenance, repair, and administration of the property in a manner satisfactory to the Secretary."
In order to implement this statutory requirement. all Save America's Treasures grantees must ensure that the
Property owner encumbers the title to the grant- assisted historic property with a preservation easement or
covenant running with the land, in favor of and enforceable in court by the State Historic Preservation Office
for a term of 50 years. The easement or covenant must cover the significant, character - defining features of
both the exterior and the interior of the historic property. The preservation easement/covenant must stipulate
that the owners and their successors in interest, if any, shall repair, maintain, and administer the premises so
as to preserve the historical integrity of the features, materials, appearance, workmanship, and setting that
made the property eligible for listing on the National Register of Historic Places.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 2
" F e d e r a l a s s i s t a n c e f o r t h e r e p a i r a n d d e v e l o p m e n t o f h i s t o r i c p r o p e r t i e s i s p r o v i d e d o n l y f o r t h e b e n e f i t o f t h e
p u b l i c . A c c o r d i n g l y , i n t e r i o r w o r k ( o t h e r t h a n m e c h a n i c a l s y s t e m s s u c h a s p l u m b i n g o r w i r i n g ) o r w o r k n o t
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S E L E C T I O N P R O C E S S
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S e c r e t a r y o f t h e I n t e r i o r , i n c o n s u l t a t i o n w i t h t h e P r e s i d e n t ' s C o m m i t t e e o n t h e A r t s a n d t h e H u m a n i t i e s , w i l l s e l e c t
s u c c e s s f u l a p p l i c a n t s a n d f o r w a r d s e l e c t i o n s t o t h e H o u s e a n d S e n a t e C o m m i t t e e s o n A p p r o p r i a t i o n s f o r c o n c u r r e n c e .
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E V A L U A T I O N A N D C R I T E R I A
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T h r e a t , P r o p o s e d M i t i g a t i o n o f T h r e a t a n d F e a s i b i l i t y o f P r o j e c t . P r o j e c t s l o c a t e d i n u n d e r f u n d e d l o c a t i o n s w i l l r e c e i v e
b o n u s p o i n t s . H i s t o r i c P r o p e r t i e s t h a t s u b m i t R e v i e w e r s ' e v a l u a t i o n s a r e b a s e d s o l e l y o n t h e m a t e r i a l p r o v i d e d i n t h e
a p p l i c a t i o n . A d d i t i o n a l m a t e r i a l s n o t s p e c i f i c a l l y r e q u i r e d b y t h e a p p l i c a t i o n , a n d m a t e r i a l s s e n t s e p a r a t e l y f r o m
t h e a p p l i c a t i o n , w i l l n o t b e c o n s i d e r e d .
A P P L I C A T I O N S U B M I S S I O N
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i n c o m p l e t e a p p l i c a t i o n s , w i l l n o t b e c o n s i d e r e d .
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r e p r o d u c e d b y N P S o r i t s p a r t n e r o r g a n i z a t i o n s w i t h o u t p e r m i s s i o n ; a p p r o p r i a t e c r e d i t w i l l b e g i v e n f o r a n y s u c h u s e .
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d i s c a r d e d .
A c o m p l e t e a p p l i c a t i o n p a c k a g e m u s t i n c l u d e : ( P l e a s e s e e I n s t r u c t i o n s o n h o w t o c o m p l e t e a l l o f t h e a t t a c h m e n t s )
C o m p l e t e d S F 4 2 4 , A p p l i c a t i o n f o r F e d e r a l A s s i s t a n c e
" A t t a c h m e n t s F o r m " w i t h t h e f o l l o w i n g a t t a c h m e n t s :
A t t a c h m e n t 1 : N P S S u p p l e m e n t a r y C o v e r S h e e t f o r N a t i o n a l P a r k S e r v i c e G r a n t s
A t t a c h m e n t 2 : N a r r a t i v e F o r m
A t t a c h m e n t 3 : B u d g e t F o r m
A t t a c h m e n t 4 : P r o j e c t I m a g e s F o r m
A t t a c h m e n t 5 : P r o j e c t T i m e l i n e ( m a y b e i n c l u d e d i n n a r r a t i v e o r s u b m i t t e d a s s e p a r a t e a t t a c h m e n t )
A t t a c h m e n t 6 : P r o o f o f N o n p r o f i t S t a t u s ( i f a p p l i c a b l e )
A t t a c h m e n t 7 : L e t t e r o f P e r m i s s i o n f r o m O w n e r ( i f a p p l i c a b l e )
A t t a c h m e n t 8 : B u d g e t N a r r a t i v e ( i f a p p l i c a b l e )
* L e t t e r s o f s u p p o r t a r e n o t c o n s i d e r e d i n t h e r e v i e w o f S a v e A m e r i c a ' s T r e a s u r e s g r a n t a p p l i c a t i o n s a n d
s h o u l d n o t b e i n c l u d e d i n y o u r s u b m i s s i o n .
Q u e s t i o n s r e g a r d i n g t h e c o n t e n t o f t h e a p p l i c a t i o n s c a n b e d i r e c t e d t o :
C o l l e c t i o n s :
N a t i o n a l E n d o w m e n t f o r t h e A r t s
T e l e p h o n e 2 0 2 . 6 8 2 . 5 4 5 7
E - m a i l m c l a u Q h m ( a ��a r t s . g o v
N a t i o n a l E n d o w m e n t f o r t h e H u m a n i t i e s
T e l e p h o n e 2 0 2 . 6 0 6 . 8 2 4 9
E - m a i l I w o r d C c D n e h . g o v
I n s t i t u t e o f M u s e u m a n d L i b r a r y S c i e n c e s
T e l e p h o n e 2 0 2 - 6 5 3 - 4 6 7 4
E - m a i l c h e n r v ( a ��i m i s . g o v
P r o p e r t i e s :
N a t i o n a l P a r k S e r v i c e
T e l e p h o n e 2 0 2 . 3 5 4 . 2 0 2 0 , e x t . 1
E - m a i l N P S T r e a s u r e s ( a ) n p s . g o v
F Y 2 0 1 0 F e d e r a l S a v e A m e r i c a ' s T r e a s u r e s G r a n t s G u i d e l i n e s a n d A p p l i c a t i o n I n s t r u c t i o n s p a g e 3
REGISTER OR VERIFY REGISTRATION WITH GRANTS.GOV
All Grant applications are being accepted electronically via www.arants.aov. Please review the steps for registration
on Grants.gov at htto• / /www07 grants ciov /applicants /applicants Lsp. Once registered, the organization may then
submit completed applications for any government grant program on the Grants.gov website.
If you have not registered, please note that it takes four days to four weeks for a new registration to be processed on
Grants.gov.
You may download the SAT application package and forms without a registered account. However, only an
Authorized Organization Representative (AOR) registered with Grants.gov will be able to successfully submit a
complete application package.
DOWNLOAD THE FREE ADOBE READER 9.3 (OR MOST RECENT VERSION) SOFTWARE
In order to fill out a Grants.gov application package, you will need to download and install Adobe Reader version 9.3
(or latest version) software. This software is available at no charge at http: / /aet.adobe.com /reader /otherversions /. See
your system administrator, if you have a problem installing Adobe Reader 9.3. Additional information about software
may be found on Grants.gov.
If one or more person is working on the application package, ALL applicants must be using the same software
version.
DOWNLOAD APPLICATION PACKAGE from http: / /www.nDs.gov /history /hi)s /treasures /application.htm.
You must download the 2010 versions of the forms. Do not use forms from past years.
COMPLETE APPLICATION USING THE FLOW CHART (ON FOLLOWING PAGE).
To submit your application (referred to as the "application package, ") you will need to download all of the required
forms from Grants.gov and the NPS website to your computer. They can be downloaded at any time; you do not have
to wait for your Grants.gov registration to be complete. It is recommended that the application and required
attached forms be saved to your computer.
Tip -- You can save your Grants.gov application package at any time by clicking the "Save" button at the top of the
"SF424- Application for Federal Domestic Assistance" form.
Tip -- If you choose to save your application package before you have completed it, you may receive an error
message indicating that your application is not valid if all of the forms have not been completed. Click "OK" to save
your work and complete the package another time. You can also use e-mail to share the application package with
members of your organization or project team.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 4
FLOW CHART FOR DOWNLOADING AND SUBMITTING THE SAVE
AMERICA'S TREASURES (SAT) APPLICATION GRANT FORMS
If you are not registered on Grants.gov, go to
http: / /www. grants .gov /assets/OrgRegUserGuide.pdf and register. You can work on the SAT
application at the same time as you are getting registered.
Begin at the NPS SAT website: http:www.ni)s.gov /history /hps /treasures /application.htm
Download the SAT 2010 Grant Forms (do not use forms from past years) on this site to your
computer. (Print out the Guidelines and Instructions. You will need them to complete the grant
forms).
a
Go to www.grants.gov and in left- column (red box), select "Find Grant Opportunities ".
i
Select "Basic Search." Enter NPS- SAT2010 "under Funding Opportunity Number"
Click on "Search ".
i
Click on "Save America's Treasures ". On the following screen, click on
"Application" in the upper right -hand corner.
a
Select "download" under Instructions and Application (bottom- right).
a
Click on "Download Application Package ".
a
Enter project title in "Application Filing Name"
a
Under "Mandatory Documents" select and They should now be in box labeled
click on arrow to move SF424 Form and W "Mandatory Documents for Submission ".
Attachments to the right;
Click on the SF 424 Form and then click "open form ".
i
Complete the SF424 Form following the SAT Guidelines & Instructions. Do not yet attach any forms to the
Attachments form (which follows the SF424 as you scroll down). You can edit these forms later.
a
Click on "Save" (NOT Save /Submit) at the very top of the form to save them to your computer. You will only
click "Save & Submit" once you have completed all the forms and attached them to the Attachments form.
a
Now, carefully follow the SAT Guidelines and Instructions to complete the downloaded forms correctly and
attach them to the Attachments form.
}
Once you have completed and attached the required forms to the Attachments form, select "Save" to save
your package. If errors are found, select the "Check Package for Errors" button which will identify each
error. If there are no errors, when you save the package the "Save & Submit" button will be activated.
a
Click on "Save /Submit"
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 5
DIRECTIONS FOR COMPLETING THE SF424,
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE FORM
Select the SF424 from the Mandatory Documents box, click on the arrow to move it to the right (as described in the
flow chart) and then click on SF424 Mandatory Form to open. Follow the directions on the Flow Chart to save the form
after completing it.
Please provide the following information (some information may automatically appear):
1. Type of Submission: Check "Application"
2. Type of Application: Check "New"
3. Date Received: Field completed by Federal agency
4. Applicant Identifier: Field completed by Federal agency
5. Federal Entity Identifier /Federal Award Identifier: Field will populate automatically
6. Date Reviewed by State: Leave field blank
7. State Application Identifier: Leave field blank
8. Applicant Information: In sections a -f, complete all applicable fields
* All institutions applying to federal grant programs are required to provide a DUNS number, issued by Dun &
Bradstreet, as part of their application. Project directors should contact their institution's grant administrator or
chief financial officer to obtain their institution's DUNS number. Applicants that do not have a number can
obtain one, free of charge, by calling 1- 866 - 705 -5711.
Legal Name — This is the name of the organization that has registered with the Central Control Registry
(CCR). Information about registering with CCR can be found on Grants.gov.
* Address — The zip code entered must include a hyphen and then 4 digits to form an "extended" zip code
(ex: 20009 - 2212). If you do not know the last 4 digits of your zip code, enter "0000 "..
You must include a "Prefix" under box f (Mr. /Mrs. /Ms./ Dr. etc.)
9. Type of Applicant: Choose from below and enter the letter that indicates the applicant's organizational
type(s). For the majority of applicants, only one box under this question is necessary. If a Federal Agency
please enter "Other" and then type "Federal Agency."
Eligible applicant types are listed below:
State Government
County Government
City or Township Government
Special District Government
Regional Organization
U.S. Territory or Possession
Independent School District
Public /State Controlled Institution of Higher
Education
Indian /Native American Tribal Government
(Federally Recognized)
Non - Profit
Private Institute of Higher Education
Historically Black Colleges and Universities
Hispanic Serving Institutions (nonprofit or
governmental)
Tribally Controlled Colleges and Institutions
Alaska Native and Native Hawaiian Serving
Institutions
Other (includes: Federal Agencies — see grant
guidelines page 1)
10. Name of Federal Agency: Field will populate automatically
11. Catalog of Federal Domestic Assistance Number and Title: Field completed by Federal agency
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 6
12. Funding Opportunity Number and Title: Field will populate automatically
13. Competition Identification Number: Field completed by Federal agency
14. Areas Affected by the Project: Leave field blank. DO NOT "ADD ATTACHMENTS"
15. Descriptive Title of Applicant's Project: Enter the name of your project, keeping it as short as possible
(Example: Restoration of the Gardens of Monticello). DO NOT "ADD ATTACHMENTS ".
16. Congressional Districts of Applicant and Project: Enter the number of the Congressional District where
the applicant, and the project, is located. Congressional district numbers can be searched by zip code on the
House of Representatives website at: http: / /www.house._qov /. DO NOT "ADD ATTACHMENTS ".
Enter in the following format: Two -letter State Abbreviation plus 3 Character District Number.
(Example: CA -005 for California, fifth district)
If your project or organization is in a place that doesn't have a congressional district (e.g. it is in a state or U.S.
territory that doesn't have districts), enter "00 -000" in the field. If all districts in your state are affected, enter
"all" for the district code. (Example: CA -all)
17. Proposed Project Start and End Date: Enter a proposed start date. Start dates begin at least 6 months
from the application due date.
18. Estimated Funding: Enter the amount of federal grant funds you are requesting in the "federal" field and the
amount of matching share /in -kind donation being supplied by any other organizations in the appropriate fields.
If no funds are coming from a source, enter a "zero" in the field. This can be edited later if necessary.
19. Is applicant Subject to Review by State Under Executive Order 12372 Process: Check box "c" as the
Save America's Treasure program is exempt from this Executive Order.
20. Is applicant Delinquent on any Federal Debt: Check "yes" or "no ". If you answer yes, you must provide an
explanation as an attachment.
21. Electronic Signature and Authorized Representative information: Read the statement in box 21 and
check "I agree" if you want to continue the application process.
Authorized Representative: Provide the contact information for the Authorized Organization Representative
(AOR) who is submitting the application on behalf of the institution. This person, often called an "Authorizing
Official," is typically the President, Vice - President, Executive Director, Provost, or Chancellor. In order to
become an AOR, the person must be designated by the institution's E- Business Point of Contact.
You must include a "Prefix" under box f (Mr. /Mrs. /Ms./ Dr. etc.)
For more information, please consult the Grants.Gov user guide, which is available at:
http: / /www.grants.gov /applicants /resources asp
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 7
DIRECTIONS FOR COMPLETING THE NPS SUPPLEMENTARY COVER SHEET FOR
NATIONAL PARK SERVICE GRANTS
1. Historic Property or Collection Name:
Provide the name of the collection or the name of the property. All historic properties (but not collections) must be
listed on the National Register (for national significance), or as a National Historic Landmark, in order to be eligible
for this grant. Please provide name (and number, if possible) of the official nomination document. If you need help
finding a property's "official" name and number, contact your State Historic Preservation Office. Contact
information can be found at http: / /www.ncshpo.org /find /index.htm.
2. Historic Property or Collection Address:
Provide the address of the collection's location or the property's address as listed on the National Register /National
Historic Landmark nomination. If you need help finding this address, contact your State Historic Preservation
Office. Contact information can be found at http: / /www.ncshpo.org /find /index.htm.
3. Type of Proiect:
Check only one box. If your project falls into more than one category, choose the one where the majority of funds
will be spent.
4. Does the applicant own this historic property or collection? Select Yes or No from the drop down menu.
If the applicant does not own this property, attach a letter explaining the relationship between the owner and the
applicant and the authority under which the applicant will be the grantee of record to undertake work on the
property or collection. The letter must be on the owner's letterhead and must be signed by the owner's authorizing
official. This should be Attachment 7: Letter of Permission from Owner.
5. Is the applicant a Nonprofit Organization:
Select Yes or No from the drop down menu. If the applicant is a nonprofit, 501c(3), a copy of the Federal IRS
letter indicating the applicant's eligibility for nonprofit status under the applicable provisions of the Internal Revenue
Code of 1954, as amended, must be attached.
• Please note — A letter of sales tax exemption is not acceptable as proof of nonprofit status.
6. Amount Requested:
Federal Share: Enter the amount of Federal funds you are requesting for this project.
Matching Share: Enter the amount of nonfederal matching funds /cost share being used for this project.
Total - The total project budget will self - calculate.
7. Total Has the Applicant Received a Save America's Treasures Grant In the Past? Select Yes of No from the
drop down menu. If yes, provide the name of the property or collection for which the grant funds supported.
B. Is the Property /Obiect/Site /Structure listed on the National Register of Historic Places or Listed as a
National Historic Landmark? Check the appropriate designation for your historic property (A or B). This
question does not apply to collections projects.
9. Project Summary:
Provide a summary of your project. This should simply state the major goal(s) of this project. You are limited to the
space provided.
* To save your information, use the "Save Form" button at the top of the form.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 8
DIRECTIONS FOR COMPLETING THE NARRATIVE FORM
All questions must be answered in the space provided (one page or about 500 words). If additional space is needed to
describe the "Severity of the Threat" or the "Mitigation of the Threat ", an additional page is provided at the end of the
Narrative Form. Please remember, reviewers prefer clear and concise narratives.
The Narrative Form will accept only text (underscores, italics, bullets, and bold fonts are accepted, but some foreign
characters may not be compatible) — Do NOT embed images (charts, graphs, tables) or other PDFs in the text.
TIP: Compose the narrative in your word processor of choice and cut/paste into the form.
NATIONAL SIGNIFICANCE
The historic collection or property must be nationally significant. Collections or properties not meeting this criterion
will receive no further consideration. The quality of national significance is ascribed to historic collections and
properties that possess exceptional value or quality in illustrating or interpreting the intellectual and cultural heritage
and the built environment of the United States, that possess a high degree of integrity, and that:
• Are associated with events that have made a significant contribution to, and are identified with, or that
outstandingly represent the broad patterns of United States history and culture and from which an
understanding and appreciation of those patterns may be gained; or,
• Are associated importantly with the lives of persons nationally significant in United States history or culture; or,
• Represent great historic, cultural, artistic, or scholarly ideas or ideals of the American people; or,
• Embody the distinguishing characteristics of a resource type that.
- Is exceptionally valuable for the study of a period or theme of United States history or culture; or
- Represents a significant, distinctive and exceptional entity whose components may lack individual
distinction but that collectively form an entity of exceptional historical, artistic or cultural significance (e.g.,
an historic district with national significance), or
- Outstandingly commemorates or illustrates a way of life or culture; or,
• Have yielded or may yield information of major importance by revealing or by shedding light upon periods or
themes of United States history or culture.
For projects involving properties, explain the reasons why the property is nationally significant.
For projects involving collections, describe the nature, size, and intellectual, artistic, or historic
content of the selected collection. Provide information about the collection's current and past use or
potential future use to further illustrate its importance.
Space is limited to one page for significance.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 9
SEVERITY OF THREAT TO PROPERTY OR COLLECTION
The historic collection or property must be threatened or endangered, and the application must document the urgent
preservation and /or conservation need. The application must describe the current condition of the collection or
property and explain how further threat is imminent. The nature, extent, and severity of the threat, danger or damage
to the collection or historic property must be clearly and convincingly argued in the application narrative and illustrated
in the required images.
• Describe the current condition of the historic collection or property and explain how it is threatened or
endangered. The source(s), nature, extent, and severity of the threat, danger or damage to the collection or
property must be clearly and convincingly argued. Space is limited to one page for threat.
HOW EFFECTIVELY THE PROJECT MITIGATES THE THREAT
Projects must substantially mitigate or eliminate the threat, danger, or damage described must have a clear public
benefit (for example, historic places open for visitation or collections available for public viewing or scholarly research).
Please clearly state what preservation or conservation activities will be undertaken as part of this project. These
activities must be tied to the timeline and budget. Space is limited to two pages for mitigation of threat.
Collections and Properties must address the following points:
• Describe the key project activities and products to be supported by this grant and the non - Federal match.
• Describe how the work will significantly diminish or eliminate the threat, danger, or damage to the historic
property or collection.
• Explain any pre - project planning or research, such as Historic Structures Reports or Collection Condition
Assessments, on which project decisions are based.
• List the key personnel undertaking the work and briefly describe their qualifications. If personnel have not been
selected, briefly describe the qualifications you will require. Consultants must be selected competitively and
their qualifications reviewed and approved by Federal agency overseeing the grant.
• Describe how the project will have a clear public benefit.
• Explain how your organization will ensure continued maintenance of the historic property or collection in the
context of your organization -wide preservation or conservation activities.
Historic Properties must also address the following points:
• If this application is for one component of a larger project, has that project begun? If so, what work has been
completed? Has the ongoing work been reviewed by the State Historic Preservation Office?
• If the building will have a new use after the grant funded work is complete, what is that use?
• Is any new construction planned in the vicinity of the historic property?
TIMELINE, MATCHING SHARE AND BUDGET (PROJECT FEASIBILITY)
The project must be feasible (i.e. able to be completed within the proposed activities, schedule, and budget described
in the application), and the application must adequately document the required non - Federal match. The budget must
be clear, and all work elements must be eligible, reasonable, and directly relevant to the project. All items in the
budget must be justified in the narrative. Should your application be successful, the period of support will be negotiated
by you and the funding agency, but are typically 1 -3 years. No work undertaken before a grant is awarded will be
supported by grant funds.
• Provide a timeline for project completion.
Include each major activity with a schedule for its completion and its cost. A timeline may be included within
the narrative or, if more space is needed, may be created separately and submitted as a PDF to the
Attachment Form (no longer than one page).
What are the sources of the non - federal match? (the text box for this question are on the budget form)
List the secured and proposed sources and amounts of the required dollar- for - dollar non - Federal match,
which can be cash, donated services, or use of equipment in the appropriate box. Federal appropriations or
other Federal grants, except CDBG grants from the Department of Housing and Urban Development, may not
be used for match. All non - Federal matching -share must be used during the grant period for the proposed
project. If the match is not secured, explain how it will be raised. Include information about specific fund-
raising projects or other grants that are being sought as matching share in the "Notes" field. Discuss past
successes in fund - raising efforts. Additional budget information will be placed in the Budget Form.
* To save your information, use the "Save Form" button at the top of the form.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 10
DIRECTIONS FOR COMPLETING THE BUDGET FORM
General Notes:
Total grant administration and indirect costs may not exceed 25% of the total grant budget.
Dollar signs and commas cannot be entered into numeric fields.
All dollar amounts should be rounded -off to the nearest dollar.
Personnel Costs: Personnel are staff employed by the agency /organization applying for the grant. Personnel costs
reimbursed by Federal Share or counted as matching share may only include time spent working directly on the grant
project and must be calculated as a percentage of time /salary. Federal employee salaries may not be paid through
grant funds or counted as matching share under this grant. Detailed time sheets must be kept, in accordance with
OMB Cost Principles, if personnel costs are charged to the grant.
Example: John Smith, Engineer - $80,000 /annual x 20% of time working on project = $16,000
(hourly wages must be recalculated as salaries)
Fringe Benefits: Fringe Benefit rates charged to the grant may not exceed what is currently provided by the
organization /agency. If you are charging fringe benefits to this grant, or counting it as matching share, insert the rate
amount by the appropriate name.
Consultant Fees: Consultant fees may be entered as a "Flat Rate" or as "No. of Days" x "Daily Rate." Use only one
method for stating consultant fees. If using "Days x Rate" daily rates may not exceed 120% of a federal position,
grade GS -15, step 10. Please seethe Office of Management and Budget website for current Government Pay Scale
Schedules at http:// www. opm .gov /oca /10tables /indexGS.asp.
Consultants paid under a Save America's Treasures grant must be competitively selected, be approved by the
awarding agency prior to signing the contract and may not participate in the development or review of the Request for
Proposals.
Travel and Per Diem: All travel must be justified in the project narrative. Per Diem costs may not exceed the
federally approved rates. 2010 federal per diem, and Privately -Owned Vehicle (POV) mileage, rates can be found at
General Services Administration website: www.gsa.gov.
Supplies: Supplies include non construction /conservation items costing less than $5,000, with a useful life of less
than two years, and necessary to complete the proposed project.
Equipment: Equipment includes non construction /conservation items costing $5,000 or more, with a useful life of more
than two years, and necessary to complete the proposed project. If you are renting equipment, include the
daily /weekly rental costs and number of days for the rental in the item description and enter total rental cost in the cost
column. (Example:Truck rental - $600 /per week x 2 weeks = 12,000)
Construction /Conservation Materials and Labor: All construction /conservation items and labor related to the
proposed project. Contingency and miscellaneous line items are not allowable.
Other: This category is for any costs not included in the previous line -items or additional items that could not be
included above due to space limitations. (Indirect Costs: Applicants must have an approved Indirect Cost Rate
Agreement to charge Indirect Costs to the grant project).
Matching Share: Please see instruction on page 10 of instructions for information on matching share.
Notes: Please state whether your proposed budget is for one year or two years.
Budget Narrative: Additional space for break -out item costs or to provide an explanation for specific expenses. You
may attach a one page Budget Narrative (PDF) as Attachment 8 to the "Attachments" form if necessary.
" To save your information, use the "Save Form" button at the top of the form.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 11
DIRECTIONS FOR COMPLETING THE ATTACHMENT FORM DOWLOADED FROM
GRANTS.GOV
You will use the Attachments form downloaded from grants.gov to attach all of the forms that are part of your SAT
grant application. If your application requires Attachments 5, 6, 7, or 8 please scan the documents and save them in
PDF format. Then attach them to this form using the specified file names below.
All attachments must be in a Portable Document Format (PDF). No other word processing or spreadsheet formats will
be accepted. Do not set password security on files. Many different programs can be used to convert files into a PDF.
If you need assistance in doing this, please go to the following site for additional information
http: / /www.grants.gov /help /download software.isp
The Attachment Form allows for numerous attachments. Please name your files and attach them in the following
order, and use the specified file name, so that our office can identify the required items.
Attachment 1: The Save America's Treasures Cover form. Please name the file "SAT_Cover.pdf'
Attachment 2: The Project Narrative Form. Please name this file "SAT_Narrative.pdf'
Attachment 3: The detailed Budget Form. Please name this file "SAT_Budget.pdf'
Attachment 4: The Project Images Form. Please name this file "SAT_Images.pdf'
Attachment 5: If you could not include your project timeline in your narrative, you may attach a one page Project
Timeline. Please name this file "SAT_Timeline.pdf'
Attachment 6: If applicable, attach a copy of the Proof of Nonprofit Status. Please name this file
"SAT_NonprofitStatus. pdf'
Attachment 7: If applicable, attach a copy of a Letter of Permission from the Property Owner. Please name this
file "SAT_OwnerPermission.pdf
Attachment 8: If applicable, attach a Budget Narrative. Please name this file "SAT_BudgetNarrative.pdf'
* Do not embed any additional PDFs within any of the PDF attachments. Letters of support are not considered
in the review of Save America's Treasures grant applications and should not be included in your submission.
Attachment 9 -15 must be empty unless approval has been received by NPS.
If additional attachments are essential, you may contact NPS for approval to attach them to the attachments form.
Unapproved attachments will be discarded. All additional, approved multi -page attachments must be bundled into a
single PDF.
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 13
*Once all pieces of the application are complete, "Save and Submit" them to Grants.gov.
Once you complete and submit your application, you will see a confirmation screen on Grants.gov explaining
that your submission is being processed. A link will be provided to track your application. It is important to
retain the application tracking number that you receive in the application submission confirmation screen and
email in order to track your application on Grants.gov.
Grants.gov will send email messages to advise you of the progress of your application through the system.
One of these will be an email confirming that the application is being reviewed by the "Grantor Agency' which
is the National Park Service.
You will also receive two emails directly from the National Park Service (NPS):
• one confirming that NPS downloaded your application (you will get this within a week of the application
deadline; and,
• a second, within two weeks of the application deadline, stating that NPS was able to successfully open all of
the application forms. If NPS is unable to open the forms, but can access your contact information, you will be
contacted with further instructions.
If you do not receive confirmation from Grants.gov, please contact them at the number below.
If you do not receive both confirmations from the National Park Service, please contact us at the number below.
FOR ADDITIONAL INFORMATION
Applicants can address technical questions to:
Grants.gov Application and Registration
Telephone: 800.518.4726
E -Mail: supportt7a.grants.gov
Web: www.grants.gov
NPS.gov Application Forms
Telephone: 202.354.2020 X -1
E -mail: NPS_Treasures @nps.gov
Web: http:i/-www.nps.gov/history/hps/treasures/application.htm
FY 2010 Federal Save America's Treasures Grants — Guidelines and Application Instructions page 14
The Secretary of the Interior's Standards for the Treatment of ' is Prope... Preserving, Rehabilitating, Restoring and Recon• ng Historic Buildings.
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with guidelines for
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historic buildings
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The Secretary of the Interior's Standards for the Treatment of Histor o...toric Buildings: Choosing an Appropriate Treatment for the His, uilding
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The Standards are neither technical nor prescriptive, but are intended to promote responsible
Overview-
preservation practices that help protect our Nation's irreplaceable cultural resources. For example, they -Historical Overview
cannot, in and of themselves, be used to make essential decisions about which features of the historic Exterior Materials
building should be saved and which can be changed. But once a treatment is selected, the Standards h1aspinry
provide philosophical consistency to the work. Wood
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The four treatment approaches are Preservation, Rehabilitation, Restoration, and
Reconstruction, outlined below in hierarchical order and explained:
The first treatment, Preservation, places a high premium on the retention of all historic
fabric through conservation, maintenance and repair. It reflects a building's continuum over
time, through successive occupancies, and the respectful changes and alterations that are
made.
Rehabilitation, the second treatment, emphasizes the retention and repair of historic
materials, but more latitude is provided for replacement because it is assumed the property
is more deteriorated prior to work. (Both Preservation and Rehabilitation standards focus
attention on the preservation of those materials, features, finishes, spaces, and spatial
relationships that, together, give a property its historic character.)
Restoration, the third treatment, focuses on the retention of materials from the most
significant time in a property's history, while permitting the removal of materials from other
periods.
Reconstruction, the fourth treatment, establishes limited opportunities to re- create a
non - surviving site, landscape, building, structure, or object in all new materials.
Choosing the most appropriate treatment for a building requires careful decision -
making about a building's historical significance, as well taking into account a
number of other considerations:
Relative importance in history. Is the building a nationally significant resource - -a rare survivor or
the work of a master architect or craftsman? Did an important event take place in it? National Historic
Landmarks, designated for their "exceptional significance in American history," or many buildings
individually listed in the National Register often warrant Preservation or Restoration. Buildings that
contribute to the significance of a historic district but are not individually listed in the National Register
more frequently undergo Rehabilitation for a compatible new use.
Physical condition. What is the existing condition - -or degree of material integrity - -of the building prior
to work? Has the original form survived largely intact or has it been altered over time? Are the alterations
an important part of the building's history? Preservation may be appropriate if distinctive materials,
features, and spaces are essentially intact and convey the building's historical significance. If the building
requires more extensive repair and replacement, or if alterations or additions are necessary for a new
use, then Rehabilitation is probably the most appropriate treatment. These key questions play major
roles in determining what treatment is selected.
Proposed use. An essential, practical question to ask is: Will the building be used as it was historically
or will it be given a new use? Many historic buildings can be adapted for new uses without seriously
damaging their historic character; special -use properties such as grain silos, forts, ice houses, or
http: / /www nps .gov/history /hps /tps /standguide /overview /choo.se_treat.htm ( I of 2)3/26/2010 9:08:54 AM
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The Secretary of the Interior's Standards for the Treatment of Histori ...toric Buildings: Choosing an Appropriate Treatment for the Hist, tilding
windmills may be extremely difficult to adapt to new uses without major interventionf and a resulting loss
of historic character and even integrity.
Mandated code requirements. Regardless of the treatment, code requirements will need to be
taken into consideration. But if hastily or poorly designed, a series of code - required actions may
jeopardize a building's materials as well as its historic character. Thus, if a building needs to be
seismically upgraded, modifications to the historic appearance should be minimal. Abatement of lead
paint and asbestos within historic buildings requires particular care if important historic finishes are not to
be adversely affected. Finally, alterations and new construction needed to meet accessibility
requirements under the Americans with Disabilities Act of 1990 should be designed to minimize material
loss and visual change to a historic building.
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