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Home My Public Portal About10-8047 Workforce Innovation AWI for Career Advancement Program Sponsored by: City Manager RESOLUTION NO. 10-8047 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, TO DIRECT AND AUTHORIZE THE CITY MANAGER TO ACCEPT THE GRANT FROM THE AGENCY FOR WORKFORCE INNOVATION (Awl), FOR THE CAREER ADVANCEMENT PROGRAM (CAP) AND THE FOOD STAMP EMPLOYMENT AND TRAINING (FSET) PROGRAM CONTRACT FOR COMMUNITY SERVICE WORK EXPERIENCE - JOB SKILLS TRAINING; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of Opa-locka, Florida desires the City Manager to contract with the Agency for Workforce Innovation (Awl), for the Career Advancement Program (CAP) and the Food Stamp Employment and Training Program (FSET); and WHEREAS, the Food Stamp Employment and Training Program (FSET) is a non-paid, job training experiences program that provides non-paid employment and training; and WHEREAS, the City of Opa-locka, Florida authorizes the City Manager to enter into a contract with AWI, FSET and CAP Programs to help the residents receive on-the-job skilled training, emphasizing work, self-sufficiency and personal responsibility: NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Resolution No. 10-8047 Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka, Florida, directs and authorizes the City Manager to accept the grant from the Agency for Workforce Innovation for the CAP and FSET programs, as set forth above. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14th day of April, 2010. -red/ �'4 PH L. KELLEY YOR Approved as to form :nd legal sufficiency: Attest •;' Stdd ! Deborah S. by 'fir r '- - City Clerk rim ity Attorney Moved by: JOHNSON Seconded by: HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES 2 OP P.LOCK�A 0 O 9 O •QAOR AEO. Memorandum TO: Mayor Joseph L. Kelley Vice-Mayor Myra L. Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson missioner Rose Tydus FROM: aranceerson, City Manager DATE: March 25,2010 RE: Acceptance and Authorization of Agency for Workforce Innovation (AWI), the Career Advancement Program (CAP) and Food Stamp Employment and Training (FSET) Program Contract for the Community Service Work Experience Job Skills Training Request: STAFF IS REQUESTING THAT THE CITY COMMISSION OF THE CITY OF OPA-LOCKA AUTHORIZE ACCEPTANCE OF THE GRANT FROM THE AGENCY FOR WORKFORCE INNOVATION TO PROVIDE NON- PAID EMPLOYMENT AND TRAINING FOR INDIVIDUALS BETWEEN THE AGES OF 18-49. Description: The Food Stamp Employment and Training Program (FSET) is a non-paid, job training experience program referred to as Community Service Work Experience Job Skills Training program which emphasize work, self-sufficiency and personal responsibility. FSET give participants the opportunity to develop skills, receive on the job training, and experience while receiving assistance. FSET is grant funded which is passed through the Department of Children and Families (DCF) from the United States Department of Agriculture (USDA), Food and Nutrition Service (FNS). The state of Florida provides FSET services to able-bodied adults, ages 18- 49. Financial Impact: No fiscal impact, one hundred percent of the proceeds are Grant dollars. Implementation Time Line: Legislation effective immediately from the date of adoption. Legislative History: None Recommendation(s): Staff recommends the adoption of the Resolution to authorize the acceptance of the FSET award and further to authorize the City Manager to enter into and execute the necessary agreements, in a form acceptable to the City Attorney. Analysis: The Career Advancement Program (CAP) and Food Stamp Employment and Training (FSET) will allow the City to help residents receive training and work experience thus improving residents' ability to be competitive in the job market. ATTACHMENT(S): Copy of Agency for Workforce Innovation Contract and attachments. PREPARED BY: Charmaine Parchment END OF MEMORANDUM Agency for Workforce Innovation T'ood Stamp Employment& Training (' ;T) Program Page 1 of 1 For Job Seekers For Employers For Workforce Partners Quicklinks Home/ Agency Programs/ Food Stamp Employment &Training (FSET) Program ;WFS PROGRAMS • AWI fl PROGRArt V i S Labor Market Statistics V PROGRAMS Veterans Program Work Opportunity Tax Food Stamp Employment & Training (FSET) Program Credit (WOTC)/more programs... l The Food Stamp Employment and Training Program, referred to as the FSET Program, WFS ON-LINE emphasizes work, self-sufficiency, and personal responsibility. The program strives to meet the needs of participants in gaining skills, training, work, and experience that will increase SERVICES the program participants' ability to obtain total self-sufficiency. The state of Florida provides Employ Florida FSET services to able-bodied adults (ages 18 - 49) without dependents (children) (ABAWDS). Marketplace WFS CONTACTS The FSET program is funded annually through a grant provided to the Department of Children Workforce Services and Families (DCF) by the United States Department of Agriculture (USDA), Food and Nutrition Service (FNS). The DCF staff determines which food stamp recipients must register One Stop Career for work and participate in the FSET Program. The DCF refers all mandatory FSET participants Centers to the Regional Workforce Board (RWB) providers for program participation. ,WFS RESOURCES Workforce Partners j The Florida Legislature provided in the 2003-2004 General Appropriations Act to have direct FSET workforce services transferred from AWI state merit staff to the RWBs. The Boards contract with service providers to provide FSET services. The Agency for Workforce Innovation provides FSET guidance, training, program and financial reporting and monitoring. Additional FSET Program information may be found at: • Federal Legislation • State Guidance and Legislation • Program_Information and.._Reports • Quick Questions About Food Stamp Employment &Training • Questions and Answers • Resources • Training. Report web page problems to AWI Information l 2010, State of Florida,Agency for Workforce Innovation I Contact Us I Site Map I Privacy Statement An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this website may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711. Programa/Empresa que ofrece igualdad de oportunidades. Los asistentes y servicios auxiliares estan disponibles a pedido de personas con incapacidades.Aquellas personas que user equipos TTY/TTD a traves del Servicio de Retransmision de Florida Ilamando al 711 pueden acceder a todos los nCmeros telefonicos de voz en este sitio Web. floridajobs.org:UA-4182001-1 http://www.floridajobs.org/workforce/fset.html 3/25/2010 STATE OF FLORIDA AGENCY FOR WORKFORCE INNOVATION CAREER ADVANCEMENT PROGRAM and FOOD STAMP EMPLOYMENT AND TRAINING PROGRAM COMMUNITY SERVICE WORK EXPERIENCE JOB SKILLS TRAINING PROGRAM AGREEMENT THIS AGREEMENT is entered into between the State of Florida, Agency for Workforce Innovation (AWI), the Career Advancement Program (CAP) and Food Stamp Employment and Training (FSET) Service Provider, herein after referred to as the "Agency," and City of Opa-locka, herein after referred to as the"Provider." The Provider Agrees A. To develop and provide work sites designed to provide CAP and FSET participants referred by the Agency with a non-paid,job training experience commonly referred to as "Community Service Work Experience Job Skills Training." The Provider shall not disclose the CAP or FSET participants' status as a recipient of public assistance to anyone other than personnel authorized by the Agency or Provider. B. Services to be provided 1. The Provider will develop a Community Service Work Experience Job Skills Training Program Job Description (Attachment I) and provide training to participants to adequately perform the job. 2. Progress Reports and Notification - The Provider will notify the Agency of the status of CAP or FSET participants when one or more of the following situations occur: a. The participant has failed to attend the initial interview,refused a suitable work site training offer,or voluntarily quit training. b. The participant was not accepted in the Community Service Work Experience Job Skills Training program. c. The participant has experienced absenteeism, sickness, or other problems. d. The participant secured employment with the provider or with another entity. C. Manner of Service Provision 1. The Job Description must be prior approved by the Agency for each participant. 2. The Provider must provide the necessary instructions, supervision and equipment necessary for the participant to perform the job duties. 3. The Provider will submit the completed Community Service Work Experience Job Skills Training Time Sheet(Attachment II). SFW CAP/FSET Agreement 12/2009 D. Special Provisions 1. The Provider shall teach the participant the skills necessary for entry level work in the designated job title. 2. No participant may participate in Community Service Work Experience Job Skills Training funded by the Agency unless the Agency officially refers the participant to the Provider in accordance with this agreement. 3. The participant(s) under this agreement or any amendment hereto is to be provided with the same working conditions accorded to other employees presently in the Provider's work force. Workers' Compensation, but not benefits or salaries, will be provided as stated in section II.C. 4. No currently employed worker shall be displaced by a participant. This includes partial displacement such as reduction in the hours of non-overtime work, wages or employment benefits. 5. In the event the employees feel they have been displaced as a result of a Community Service Work Experience Job Skills Training participant's placement, the Provider will notify its employees of the steps they will take as a result of the displacement. 6. No participant shall be hired into or remain working in any position when the same or substantially equivalent position is vacant due to a hiring freeze or when any regular employee is on lay-off from the same or substantially equivalent position or when the regular employee has been bumped and has recall or bumping rights to that position pursuant to the Provider's personnel policy or collective bargaining agreement. II. The Agency Agrees: A. The Agency shall refer eligible CAP and FSET participants to the Provider for consideration in employment in a Community Service Work Experience Job Skills Training Program. B. The Agency shall provide support services to the participant to the extent funds are available and the expense is authorized by law or regulation. C. The Agency will provide Worker's Compensation liability and or claims coverage for all participants who are Community Service Work Experience Job Skills Training participants. III. The Provider and the Agency Mutually Agree: A. Effective Date: This agreement shall begin on or the date, on which this agreement has been signed by both parties,whichever is later. B. Termination: This agreement may be terminated by either party upon no less 15 days notice, without cause. SFW CAP/FSET Agreement 12/2009 2 C. Notice and Contact Information: The name,address, telephone,fax number,e-mail address of the CAP representative is: Belkis Marmol-Pillier(Employer Consultant-Unit Supervisor) 2851 W.68th Street,Bay 14,Hialeah FL 33018 Phone 305-826-4011 Ext 323 Fax 305-364-6307 The name, address, telephone, faxes number, e-mail address of the FSET representative is: Carlos Garcia(FSET Supervisor) 2851 W.68`h Street,Bay 14, Hialeah FL 33018 Phone 305-826-4011 Ext 323 Fax 305-364-6307 The name, address, telephone, fax number, e-mail address of the Community Service Work Experience Job Skills Training Site Representative responsible for the administration of the program under this agreement is: Clarance Patterson, City Manager Opa-Locka City Hall 780 Fisherman St., 4th Floor Opa-Locka, Florida 33054 305 953 2821 Fax 305-953-2870 In the event that different representatives are designated by either party after execution of this agreement, notice of the name, address, telephone, fax number, and e-mail address of the new representative will be rendered in writing to the other party and said notification attached to originals of this agreement. This agreement and its attachments as referenced, (Attachment I and Attachment II), contain all the terms and conditions agreed upon by the parties. IN WITNESS THEREOF, the parties thereto have caused this 3 page agreement to be executed by their undersigned officials as duly authorized. COMMUNITY SERVICE WORK CAP/FSET AGENCY REPRESENTATIVE EXPERIENCE JOB SKILLS TRAINING REPRESENTATIVE SIGNATURE SIGNATURE NAME: NAME:Belkis Marmol-Pillier TITLE: TITLE: Employer Consultant/Unit Supervisor DATE: DATE: SFW CAP/FSET Agreement 12/2009 3 south florida Attachment COMMUNITY SERVICE WORK EXPERIENCE JOB SKILLS TRAINING PROGRAM JOB DESCRIPTION 1. Work Site Provider: 2. Work Site Address: 3. Work Site Telephone Number: Fax Number: 4. Work Site Supervisor's Name, Title and E-mail address: 5. Days and hours of operation when participants can do their Community Service Work Experience Job Skills Training hours: Sun: Mon: Tues: Wed: Thurs: Fri: Sat 6. Start date of the Community Service Work Experience Job Skills Training Program: 7. List the Job Title and Responsibilities for which training will be provided. Use a separate sheet for each Job Title. Job Title: Responsibilities: 8. Additional Requirements: 9. Number of positions available for this Job Title: Work Site Authorized Signature and Print Name Date Work Site Alternate Signature and Print Name Date CAP/FSET Service Provider's Signature and Print Name Date / Participant's Signature and Print Name Date RFA# Career Center Use Only Activity: ❑ Community Service ❑ Work Experience ❑ Job Skills Training Weekly Timesheet: ❑ On-site ❑ Fax ❑ E-Mail (SFW JD 03/03/10) south f torida :.. Enip?a Anrida Attachment II COMMUNITY SERVICE WORK EXPERIENCE JOB SKILLS TRAINING TIME SHEET Participant's Name RFA# Community Service Work Experience Job Skills Training Site Work Site Supervisor Title Reporting Month and Year Hours Required Fax Number Hours Day Completed Participant's Signature Work Site Supervisor's Signature 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Is the participant progressing satisfactorily? _Yes _ No Work Site Supervisor Date Career Advisor Signature Date (SFW TS 12/2009) south florida WTk TCZ r: Employ Florida CAREER ADVANCEMENT PROGRAM (CAP) / FOOD STAMP EMPLOYMENT AND TRAINING PROGRAM WORK EXPERIENCE PROVIDER GUIDELINES In a continuing effort to carry out the goals of our programs which emphasize work, self-sufficiency, and personal responsibility, we have created a guideline for our Work Experience Providers. 1. Absenteeism and Timeliness Please notify the contact person listed on the Work Experience Agreement if any of the following should occur: • The participant has failed to attend the initial interview, or refused a suitable work experience offer, or voluntarily quit. • The participant has experienced absenteeism or sickness, or is not completing the required hours. 2. Report Undesirable Behavior • Please report any inappropriate behaviors that the participant might demonstrate. • Any form of negative attitudes or behavior should be brought to the attention of contact person immediately. • The participant should treat the Work Experience activities as if he/ she were a paid employee of the organization. 3. How to Handle Work Experience Accidents • If a participant is injured while doing Work Experience (WE) activities, please call the contact person immediately or within 24 hours of the incident. • If an incident should occur on a weekend or holiday, notify the FSET contact person on the following business day. • If it is a life threatening emergency, please call 911, and then notify the contact person. 4. Time Sheets • Attached you will find a sample copy of the time sheet. • Time sheets should be faxed to the Agency representative weekly. • An Agency representative will pick up all of the original Time Sheets monthly. 5. Participant Responsibilities • Call the WE site supervisor if he/she is going to be late or cannot come in when scheduled. • Keep appointments with their Career Advisor. • Provide his/her own transportation to and from the Work Experience site. • Follow all of the Work Experience Provider's rules and regulations. Work Site Representative Signature Date Provider Guidelines 3/25/2010 HOW TO HANDLE WORK EXPERIENCE ACCIDENTS 3/25/2010 If a CAP / FSET participant is injured while doing Work Experience (WE) activities, follow these instructions because all claims must be filed within 24 hours of the incident. The WE Provider has been instructed to call the contact person listed in the Agreement. • Review OSST to ensure the person is an active participant; • Obtain details of the injury (see page 2); • Obtain telephone number to call the Provider back; • Call OptaComp at 1-877-518-2583 to report the injury; • OptaComp is the State of Florida's vendor for all Worker's Compensation claims; • Give the location code of 1104; • Inform OptaComp that the claim is for a community service work experience participant; • OptaComp will ask for details of the injury and how it happened; • OptaComp will schedule the hospital or doctor's visit while you are on the telephone with them; • Call the Provider back with the information. NOTE: Worker's Compensation will only cover injuries when there is a signed AWI Work Experience Agreement. 1 WORKERS' COMPENSATION — NEW CLAIM REPORTING Effective January 1, 2009 all work related injuries or illnesses are to be reported to OptaComp at the toll-fee number 1-877-518-2583. If possible the participant is to be present for the call so the participant's injuries may be triaged and the appropriate medical care is provided. If it is an emergency call 911 to get immediate medical care for the injured participant, then call OptaComp at 1-877-518-2583 to report the incident. To complete the required First Report of Injury or Illness (Form DFS-F2-DWC-1) the following information will be required. • Participant Name • Participant Social Security Number • Date of Incident (Injury or Illness) • Time of Incident (Injury or Illness) • Participant Home Address • Participant Home Phone Number • Participant Position Title • Participant Date of Birth • Participant Sex (Male or Female) • Description of Accident • Cause of Accident • Part of Body Affected • Name and Address of the Agency (Primary Address) South Florida Workforce— 7300 NW 19 Street, Suite 500, Miami, FL 33126 • Date that Incident was Reported by Participant • Participant's Start Date of Community Service Work Experience (CSWE) • Participant (CSWE) Address and Phone Number • Participant Supervisor • Supervisor Phone Number • Place of Accident (Street, City, Zip) 2