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HomeMy Public PortalAbout20110216 - Community Preservation Committee - Meeting Minutes1 TOWN OF HOPKINTON Community Preservation Committee MINUTES OF MEETING February 16, 2011 A meeting of the Hopkinton Community Preservation Committee was held on Wednesday, February 16, 2011 at Town Hall, 18 Main Street, Hopkinton, Massachusetts. Members present: John Coolidge, Jeff Doherty, Lily Holden, Andre Navez, Al Rogers, Chris Waldron, and Henry Kunicki. Brendan Doyle and Bill Shaw were absent. CALL TO ORDER: The meeting was called to order at 7:40PM in Room 211. DISCUSSIONS: 2011 Membership in CPC Coalition: Chairman Coolidge explained that the $2,500.00 annual fee supports 50% of the Coalition’s budget. The state subsidizes the other 50%. The Coalition bases dues on the size of budget revenues and acts as the lobbying arm for CPCs in the state. Only towns that have adopted the CPA pay into the fund. A majority of the Commonwealth’s 351 cities and towns have adopted the CPA. MOTION by Mr. Navez to submit the fee for membership SECONDED by Mrs. Holden. VOTE to Approve: Yes-7, No-0, Absent-2. Fruit Street Stewardship Fees: Chairman Coolidge reported that the National Heritage Endangered Species Program has downgraded the endangered status of the spotted turtle, making in necessary to protect them without constructing tunnels for them. The 145 acres off Fruit Street will be conveyed to the Sudbury Valley Trustees, Inc. and the Hopkinton Area Land Trust, Inc. from the Town. In 2006, Annual Town Meeting had voted to place $5,000.00 in the Trust. Over the past three years, the CPC has voted to contribute $2,500.00 per year to the Trust. MOTION by Mr. Kunicki that the CPC vote to authorize the transference of $2,500.00 to Sudbury Valley Trustees, Inc., making the total CPC contribution to the Trust $10,000.00 SECONDED by Mrs. Holden. VOTE to Approve: Yes-7, No-0, Absent-2. Community Preservation Coalition 2010 Year in Review: Chairman Coolidge reviewed the report submitted by the Coalition, including its finances and accomplishments. Updated CPC Website and Other Publicity Initiatives: Chairman Coolidge asked the Commission to consider proposed changes/updates to the CPC website to reflect the members’ names and affiliations as related to serving on the CPC. An updated website would also include photographs of completed projects and provide various links. Mr. Doherty agreed to design a sign to be posted at CPC project sites, such as the Historical Society Building, the CAA, Ice House, trail heads, Fruit Street Athletic Fields, etc. Mr. Navez proposed a photo display of CPC projects that could be placed at the Middle School lobby during the Annual Town Meeting. 2 PROGRESS REPORTS ON EXISTING PROJECTS: Town Common Fountain: Chairman Coolidge reported no news on the Claflin Fountain project. Jeff Furber is looking into preparing a request for proposals for the project as it is expected to cost a substantial amount of money. Land Purchase: Mr. Doherty reported that an offer has been presented to the attorney representing the owners of a property targeted for open space acquisition. There has as yet been no response, so the owners and parcel location cannot be identified. Mr. Doherty anticipates the parcel will cost less than $400,000.00. Chairman Coolidge continues to be concerned that the delay in an agreement will not allow the CPC time to perform the due diligence necessary in preparation for Annual Town Meeting. Library Ramp: Sarah Duckett of the Library Board of Trustees appeared with updated quotes from Brian Main. The project may cost $20,800.00 or $16,650.00 depending on whether or not all concrete is used. Chairman Coolidge advised that more project specifics are needed and that at least one more vendor should submit a proposal. He also requested a rendering of the project. Ms. Duckett agreed to provide a drawing and another vendor at the earliest possibility. The Finance Committee, which will have to review any project costing more than $20,000.00, will need more detail. Mr. Rogers noted that a sealed bidding process will be necessary if the project costs more than $25,000.00. Historical Signage: Chairman Coolidge reported that Peter Lagoy of the Downtown Revitalization Committee has requested funds for historical signage to be placed Downtown. Chairman Coolidge said the signage should not cost much and would meet the criteria for using administrative funds. OTHER BUSINESS: Approval of Meeting Minutes: January 19, 2011 – MOTION by Mrs. Holden to accept the meeting minutes of January 19, 2011 SECONDED by Mr. Navez. DISCUSSION: Mr. Navez’s name had been misspelled throughout the January minutes. VOTE to Approve as Amended: Yes-6, No-0, Absent-3. Park & Recreation CPC Designee: It was agreed that Elizabeth Aghababian will draft a letter for Chairman Coolidge’s signature to P&R Commissioner Ken Driscoll requesting that he select a new CPC designee as Brendan Doyle has missed more than 60% of CPC meetings. CPC 2010 Annual Report Submission: The Committee listed several accomplishments for inclusion in the CPC’s 2010 Annual Report Submission to the Town Manager’s Office. Mrs. Aghababian will prepare the Report for Chairman Coolidge’s review using information from meeting minutes. CPC Disbursements FY2012: Chairman Coolidge distributed a spreadsheet with percentage proposals for the upcoming fiscal year. He said that $1,700,000.00 remains in the fund without counting the upcoming contribution. He will submit the report to Town Accountant Heidi Kriger and the Finance Committee. The numbers will be certified based on what the state match is. 3 ADJOURN: MOTION to adjourn by Mrs. Holden SECONDED by Mr. Kunicki. VOTE to Approve: Yes-7, No-0, Absent-2. Meeting adjourned at 8:40PM. Respectfully Submitted, Elizabeth Aghababian CPC Administrative Assistant Documents Used: 1) CPC Meeting Agenda 2) 1/16/11 CPC Meeting Minutes 3) Community Preservation Coalition 2010 Annual Report 4) CPC Disbursement Proposal for FY2011