HomeMy Public PortalAbout20110216 - Community Preservation Committee - Meeting Minutes1
TOWN OF HOPKINTON
Community Preservation Committee
MINUTES OF MEETING
February 16, 2011
A meeting of the Hopkinton Community Preservation Committee was held on Wednesday,
February 16, 2011 at Town Hall, 18 Main Street, Hopkinton, Massachusetts. Members
present: John Coolidge, Jeff Doherty, Lily Holden, Andre Navez, Al Rogers,
Chris Waldron, and Henry Kunicki. Brendan Doyle and Bill Shaw were absent.
CALL TO ORDER: The meeting was called to order at 7:40PM in Room 211.
DISCUSSIONS: 2011 Membership in CPC Coalition: Chairman Coolidge explained that
the $2,500.00 annual fee supports 50% of the Coalition’s budget. The state subsidizes the
other 50%. The Coalition bases dues on the size of budget revenues and acts as the
lobbying arm for CPCs in the state. Only towns that have adopted the CPA pay into the
fund. A majority of the Commonwealth’s 351 cities and towns have adopted the CPA.
MOTION by Mr. Navez to submit the fee for membership SECONDED by Mrs. Holden.
VOTE to Approve: Yes-7, No-0, Absent-2.
Fruit Street Stewardship Fees: Chairman Coolidge reported that the National Heritage
Endangered Species Program has downgraded the endangered status of the spotted turtle,
making in necessary to protect them without constructing tunnels for them. The 145 acres
off Fruit Street will be conveyed to the Sudbury Valley Trustees, Inc. and the Hopkinton
Area Land Trust, Inc. from the Town. In 2006, Annual Town Meeting had voted to place
$5,000.00 in the Trust. Over the past three years, the CPC has voted to contribute
$2,500.00 per year to the Trust. MOTION by Mr. Kunicki that the CPC vote to authorize
the transference of $2,500.00 to Sudbury Valley Trustees, Inc., making the total CPC
contribution to the Trust $10,000.00 SECONDED by Mrs. Holden. VOTE to Approve:
Yes-7, No-0, Absent-2.
Community Preservation Coalition 2010 Year in Review: Chairman Coolidge reviewed
the report submitted by the Coalition, including its finances and accomplishments.
Updated CPC Website and Other Publicity Initiatives: Chairman Coolidge asked the
Commission to consider proposed changes/updates to the CPC website to reflect the
members’ names and affiliations as related to serving on the CPC. An updated website
would also include photographs of completed projects and provide various links. Mr.
Doherty agreed to design a sign to be posted at CPC project sites, such as the Historical
Society Building, the CAA, Ice House, trail heads, Fruit Street Athletic Fields, etc. Mr.
Navez proposed a photo display of CPC projects that could be placed at the Middle School
lobby during the Annual Town Meeting.
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PROGRESS REPORTS ON EXISTING PROJECTS:
Town Common Fountain: Chairman Coolidge reported no news on the Claflin Fountain
project. Jeff Furber is looking into preparing a request for proposals for the project as it is
expected to cost a substantial amount of money.
Land Purchase: Mr. Doherty reported that an offer has been presented to the attorney
representing the owners of a property targeted for open space acquisition. There has as yet
been no response, so the owners and parcel location cannot be identified. Mr. Doherty
anticipates the parcel will cost less than $400,000.00. Chairman Coolidge continues to be
concerned that the delay in an agreement will not allow the CPC time to perform the due
diligence necessary in preparation for Annual Town Meeting.
Library Ramp: Sarah Duckett of the Library Board of Trustees appeared with updated
quotes from Brian Main. The project may cost $20,800.00 or $16,650.00 depending on
whether or not all concrete is used. Chairman Coolidge advised that more project specifics
are needed and that at least one more vendor should submit a proposal. He also requested
a rendering of the project. Ms. Duckett agreed to provide a drawing and another vendor at
the earliest possibility. The Finance Committee, which will have to review any project
costing more than $20,000.00, will need more detail. Mr. Rogers noted that a sealed
bidding process will be necessary if the project costs more than $25,000.00.
Historical Signage: Chairman Coolidge reported that Peter Lagoy of the Downtown
Revitalization Committee has requested funds for historical signage to be placed
Downtown. Chairman Coolidge said the signage should not cost much and would meet the
criteria for using administrative funds.
OTHER BUSINESS: Approval of Meeting Minutes: January 19, 2011 – MOTION by
Mrs. Holden to accept the meeting minutes of January 19, 2011 SECONDED by Mr.
Navez. DISCUSSION: Mr. Navez’s name had been misspelled throughout the January
minutes. VOTE to Approve as Amended: Yes-6, No-0, Absent-3.
Park & Recreation CPC Designee: It was agreed that Elizabeth Aghababian will draft a
letter for Chairman Coolidge’s signature to P&R Commissioner Ken Driscoll requesting
that he select a new CPC designee as Brendan Doyle has missed more than 60% of CPC
meetings.
CPC 2010 Annual Report Submission: The Committee listed several accomplishments
for inclusion in the CPC’s 2010 Annual Report Submission to the Town Manager’s Office.
Mrs. Aghababian will prepare the Report for Chairman Coolidge’s review using
information from meeting minutes.
CPC Disbursements FY2012: Chairman Coolidge distributed a spreadsheet with
percentage proposals for the upcoming fiscal year. He said that $1,700,000.00 remains in
the fund without counting the upcoming contribution. He will submit the report to Town
Accountant Heidi Kriger and the Finance Committee. The numbers will be certified based
on what the state match is.
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ADJOURN: MOTION to adjourn by Mrs. Holden SECONDED by Mr. Kunicki.
VOTE to Approve: Yes-7, No-0, Absent-2. Meeting adjourned at 8:40PM.
Respectfully Submitted,
Elizabeth Aghababian
CPC Administrative Assistant
Documents Used:
1) CPC Meeting Agenda
2) 1/16/11 CPC Meeting Minutes
3) Community Preservation Coalition 2010 Annual Report
4) CPC Disbursement Proposal for FY2011