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Home My Public Portal About10-8059 Amend Resolution 09-7471 Regarding Annual Leave Sponsored by: City Manager RESOLUTION NO. 10-8059 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO AMEND RESOLUTION 09-7471 REGARDING ANNUAL LEAVE FOR CITY EMPLOYEES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City `s Resolution 09-7471 was adopted as an amendment to Administrative Regulation 3-301, which relates to annual leave and providing City employees access to additional resources in the event of difficult financial situations; and WHEREAS, Resolution 09-7471 allows City employees the option of cashing out up to fifty (50%) of their accrued vacation hours in any given year, as set forth in Exhibit"A" attached hereto; and WHEREAS, City employees have "banked" hours that may represent a fiscal liability when employees retire and are separated voluntarily or involuntarily from the City; and WHEREAS, the City Manager is authorized to implement and revise administrative regulations of the City, however, due to the fiscal impact of the said revisions, the City Manager desires to bring forth this resolution for City Commission support and approval; and WHEREAS, the proposed amendment to Resolution 09-7471 will provide a fiscally responsible plan to eliminate this liability incrementally and over a period of time; and WHEREAS, after analyzing the total number of employees' banked hours, the City Manager is recommending that the City Commission of the City of Opa-locka, support and approve the amendment of Resolution 09-7471, to allow City employees to take 33 1/3% of their banked hours each calendar year during the next three years, if fiscally possible; and WHEREAS, hours may be taken as: 1) additional vacation time; 2) payout within the next 3 years. No more than 33 1/3% of banked hours will be provided during a calendar year, starting upon approval of this resolution, and any employee who has already taken banked hours for 2010 is subject to the 33 1/3% annual cap, and may only take additional hours this year such that the total for the year does not exceed 33 1/3%: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby supports and approves the amendment to Resolution 09-7471, as aforesaid, to allow employees the option of taking extra vacation time or cashing out up to 33 1/3 % of their "banked" hours per year, to ultimately clear all banked hours(See Exhibit B). Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 12`h DAY OF May,2010. JO E' I .KELLEY M, YI`R . so rah S. Irby J• ph Iler City Clerk ity A srney Moved By: JOHNSON r` Seconded by: TAYLOR Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson:YES Commissioner Tydus: YES Commissioner Taylor: YES Mayor Kelly: YES OP ,LOCk4 OQ c 0 V a • OR A, Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Myra L.Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Rose Tydus FROM: c ' ate son,, it �F DATE: May 5, 2010 RE: Amending Resolution 09-7471 Request: APPROVAL OF RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND RESOLUTION 09-7471. Description: In September 2009, the City Commission approved the referenced resolution to allow City employees access to additional resources in the event of difficult financial situations. While the resolution provided for payout of accruals for a specific year, since the approval of this resolution, 45 out of 88 eligible employees have requested and obtained annual leave payout from their "grandfathered banked hours." According to the September 2009 Auditor's Report, it is recommended that the City addresses this concern: "It is important that all time is accurately documented and recorded to fairly compensate employees as well as reduce the risk of the City over expending on accrued time not earned." In light of this identified issue, the City Manager seeks to be responsive to reducing the City's risk while establishing a mechanism to pay employees those hours over a period of time. Financial Impact: $559,352.32 as of April 19, 2010. Implementation Time Line: Staff is recommending that the City establishes a time line to encourage employees to exhaust the"grandfathered banked hours"by: 1)taking the time as additional leave; 2)obtaining a maximum of 33 1/3 % leave payout per calendar year. The goal is to eliminate this liability no later than the 2014 calendar year. 1 Legislative History: Administrative Regulation 3-301; Resolution 09-7471. Recommendation(s): Staff Recommends Approval Analysis: It is worth noting that currently payout of "grandfathered banked hours" is calculated on an average of the employees' last five years of employment. Many of those hours were earned at a time when the employee's rate was lower. The longer these hours stay as a fiscal liability, the greater the expense to the City will be. Attachments: Please see the attached "Grandfathered Banked Hours"Report Prepared by: Guithele M. Ruiz-Nicolas,Human Resources Director End of Memorandum 2 Sponsored by: City Manager RESOLUTION NO. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA, AMENDING RESOLUTION 09-7471 REGARDING ANNUAL LEAVE FOR CITY EMPLOYEES. WHEREAS,the City `s Resolution 09-7471 was adopted as an amendment to the Administrative Regulation 3-301, which relates to annual leave and providing City employees access to additional resources in the event of difficult financial situations; and WHEREAS,Resolution 09-7471 allows City employees the option of cashing out up to fifty (50%)of their accrued vacation hours in any given year, as set forth in(Exhibit"A) attached hereto; and WHEREAS,City employees have"banked" hours that may represent a fiscal liability when employees retire and are separated voluntarily or involuntarily from the City; and WHEREAS,the City Manager is authorized to implement and revise administrative regulations of the City, however,due to the fiscal impact of the said revisions,the City Manager desires to bring forth this resolution for City Commission support and approval; and WHEREAS, amendment to Resolution 09-7471 will provide a fiscally responsible plan to eliminate this liability incrementally and over a period of time; and WHEREAS, after analyzing the total number of employees' banked hours, the City Manager is recommending that the City Commission of the City of Opa-locka, support and approve the amendment of Resolution 09-7471, to allow City employees to take 33 1/3% of their bank hours each calendar year during the next three years, if fiscally possible. WHEREAS,hours may be taken as: 1) additional vacation time; 2)payout within the next 3 years. No more than 33 1/3 % of banked hours will be provided during a calendar year (with the exception of those who cashed out 33 1/2 of"banked"hours in 2010), starting upon approval of this resolution; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby support and approves the amendment to Resolution 09-7471,to allow employees the option of taking extra vacation time or cashing out up to 33 1/3 % of their"banked"hours to ultimately clear all banked hours (See Exhibit B). Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS DAY OF ,2010. JOSEPH L.KELLEY MAYOR Attest: Deborah S. Irby Joseph Geller City Clerk City Attorney Moved By: Seconded by: Commission Vote: Commissioner Holmes: Commissioner Johnson: Commissioner Tydus: Commissioner Taylor: Mayor Kelly: CITY OF OPALOCKA GRANDFATHER TIME 10/2007 AVE. GF TIME DEPARTMENT START DATE EMP NAME RATE 10/2007 TOTALS Building&Licensing 12/17/1979 West Barr Beverly $19.35 429.49 $8,310.63 4/27/1998 Pichardo Olga $11.14 123.75 $1,378.58 IBUILDING&LICENSING TOTAL $9,689.21 I City Clerks Office TOTAL 12/25/1995 Cure-Darden Diane $14.51 120.5 $1,748.46 6/19/1995 Flores Joanna $22.44 319.5 $7,169.58 12/12/1994 Irby Deborah $40.57 134.25 $5,446.52 7/14/2000 Lawson Sha'Mecca $18.20 39 $709.80 CITY CLERKS OFFICE TOTAL $15,074.36 CITY MANAGERS OFFICE TOTAL 4/14/2007 Gordan Christine $21.02 48 $1,008.96 CITY MANAGERS OFFICE TOTAL $1,008.96 Code Enforcement 4/12/1984 Aikens Randolph $21.99 146.78 $3,227.69 6/3/2002 Barham Doreen $16.93 156.65 $2,652.08 8/9/2004 Edwards Katrina $12.09 51 $616.59 7/18/2005 Erwin Derrick $12.14 128 $1,553.92 4/29/1994 James Ricky $15.50 266 $4,123.00 6/10/2002 Knapp Robert $14.90 299 $4,455.10 I CODE ENFORCEMENT TOTAL $16,628.39 Community Development 2/19/2002 Lee Gerald $24.30 35 $850.50 10/26/1981 Rodriguez Oria $19.45 390.34 $7,592.11 4/3/2006 Spanner Octavien $53.51 40 $2,140.40 COMMUNTIY DEVELOPMENT TOTAL $10,583.01 Finance 3/3/1997 Douglas Faye $32.99 918.5 $30,301.32 2/4/1981 Freeman Shirley $20.51 921.66 $18,903.25 1/2/2007 Mckay Rose $19.81 72 $1,426.32 7/17/2006 Orji Ezekiel $49.64 102 $5,063.28 12/4/1995 Petit-Frere Marilyn $14.58 64 $933.12 2/17/1981 Sampson-Lee Gordy $19.74 58.79 $1,160.51 7/15/2002 Santos Migdalina $14.67 56 $821.52 FINANCE TOTAL $58,609.32 (IT 5/1/2006 Rodriguez Nelson $21.15 96 $2,030.40 4/23/2007 Williams Shawn $13.39 48 $642.72 I IT TOTAL $2,673.12 Parks&Recreation 12/18/1998 Banks Christina $19.17 50 $958.50 5/23/2005 Brown Charles $41.21 170 $7,005.70 9/28/2006 Bullock Sherine $12.57 104 $1,307.28 7/2/1990 Hardy Edna $20.73 368.62 $7,641.49 5/17/2006 Hudson Alfredo $10.89 68 $740.52 3/20/2002 Johnson April $10.66 266 $2,835.56 4/24/2006 Johnson Robert $10.66 59 $628.94 12/27/2006 Letteen Rashad $13.63 48 $654.24 7/11/2005 Pink Kenneth $11.68 104 $1,214.72 11/14/1988 Ray Zonya $14.75 258.55 $3,813.61 3/4/2005 Smith Starex $25.73 248 $6,381.04 I PARKS&RECREATION TOTAL $33,181.61 Police 7/31/1992 Amaya Jorge $26.40 1084 $28,617.60 6/14/1982 Ballentine Rodney $29.77 680.37 $20,254.61 2/22/1999 Balom Arthur $18.54 298 $5,524.92 3/29/1982 Barrett Evelyn $27.80 2093.04 $58,186.51 8/26/1996 Bell Robert $12.37 516 $6,382.92 4/16/1996 Bosque German $24.60 438 $10,774.80 12/22/2009 Bracy Linda $26.74 88 $2,353.12 4/30/1989 Cason Cheryl $29.03 52 $1,509.56 6/3/1985 Clark Glenda $15.93 211.78 $3,373.66 n. ..n CITY OF OPALOCKA GRANDFATHER TIME 10/2007 I AVE. GF TIME DEPARTMENT START DATE EMP NAME RATE 10/2007 TOTALS' 6/26/2009 Cuevas-Palma Anyelina $15.71 81.25 $1,276.44 2/12/1993 DeLosRios Gerardo $25.92 12 $311.04 5/19/2003 Faulkner Jeffery $17.63 328 $5,782.64 10/13/1987 Fields Troy $22.66 520.17 $11,787.05 11/4/1994 Galindo Rex $27.02 1094 $29,559.88 2/16/1996 Gallimore Sharon $21.11 168 $3,546.48 2/3/1993 Galvez Miguel $21.93 496 $10,877.28 8/16/1999 Gonzalez Marcos $17.66 158 $2,790.28 5/27/2006 Hill Nikeya $17.60 83 $1,460.80 5/20/2000 Joseph Jean $21.70 178 $3,862.60 3/8/2003 Josephs Colin $16.87 8 $134.96 9/24/1986 Law Edward $25.45 1183.93 $30,131.02 12/15/1997 Lazier Tara $20.45 463.5 $9,478.58 9/23/1996 Miller Tamika $17.92 246.25 $4,412.80 4/17/2006 Ortiz Jessy $13.92 79.75 $1,110.12 6/24/1996 Robinson Vincent $26.35 276.75 $7,292.36 I POLICE TOTAL $260,792.03 Public Works 1/20/2006 Abia Esin $41.28 80 $3,302.40 9/24/1984 Ammons Wayne $18.59 187.8 $3,491.20 12/23/1991 Bailey Willie $17.12 1005.64 $17,216.56 1/27/1997 Carney Owen $15.31 401.5 $6,146.97 3/4/2002 Forde Steven $13.27 10 $132.70 2/1/2005 Griffin Ronald $13.97 152 $2,123.44 7/3/2006 Hollis Sekena $9.47 120 $1,136.40 5/18/2005 Hollis Samuel $16.15 126 $2,034.90 9/9/1975 Jenrette Lavelle $29.65 1282.09 $38,013.97 8/25/1980 Johnson Jimmy $15.46 969.23 $14,984.30 8/18/1997 Justin Henri $14.62 115.71 $1,691.68 12/11/1989 King Ronnie $15.78 102.64 $1,619.66 6/28/1999 McPhee Kendrick $10.56 70 $739.20 9/18/1995 Mills Arnold $16.02 1004.75 $16,096.10 12/13/2004 Piller Ramon $12.30 43.12 $530.38 8/9/2005 Robbins Cortrell $11.98 222 $2,659.56 8/16/2004 Robinson Winston $10.62 88 $934.56 5/24/1999 Thomas Yvette $10.13 24 $243.12 12/13/2004 Thomas Kenneth $15.66 182 $2,850.12 9/11/2006 Thony Fernand $38.29 104 $3,982.16 5/4/1999 West Florence $18.19 46 $836.74 10/26/1988 Williams Patsy $17.53 451.55 $7,915.67 9/14/2005 Witherspoon Willie $12.49 176 $2,198.24 3/7/1990 Zonicle Nelson $20.40 991.78 $20,232.31 PUBLIC WORKS TOTAL $151,112.32 I GRAND TOTAL $559,352.32