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Home My Public Portal About10-8119 CGI Communications for a Video Book Tour Sponsored by: Mayor Kelley Resolution No. 10-8119 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CGI COMMUNICATIONS FOR A VIDEO TOUR BOOK, WHICH WILL PROVIDE A VIDEO PROGRAM TO BE DISPLAYED ON THE CITY'S WEBSITE AT NO COST OR LIABILITY TO THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-locka desires to have the City website display quality programmed video of the City of Opa-locka; and WHEREAS,CGI Communications will undertake the entire process of preparing the video, from filming, production and editing, at no cost or liability to the City of Opa-locka; and WHEREAS, the City Commission desires to authorize the City Manager to enter into an agreement with CGI Communications to provide a community video program for the City of Opa- locka's website: NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to enter into an agreement with CGI Communications for it's a Video Tour Book, which will provide a programmed video to be displayed on the City's website at no cost or liability to the City of Opa-locka. Resolution No. 10-8119 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 8`h day of September, 2010. * JOSEPH . ,LLEY MA 1 R Attest: ebor. , by City erk Approved as to form and legal sufficiency: ' , a If) Jos p . Geller, Esq. City Attorney Moved by: JOHNSON Seconded by: TAYLOR rj Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson:YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES 1667567 vl OQp.LOC%t E O <p � OI U ORATE Memorandum TO: Mayor Joseph L. Kelley Vice-Mayor Myra L. Taylor Commissioner Timothy Holmes Commissioner Dorothy Johnson m�issio e Rose Tydus FROM: CCrlara cn ea er ; ana er Y g DATE: August 12,2010 RE: Authorization to enter into agreement with CGI communication for video tour book. Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANANGER TO ENTER INTO AGREEMENT WITH CGI COMMUNICATIONS INC WHICH WILL PROVIDE A COMMUNITY VIDEO PROGRAM TO BE DISPLAYED ON THE CITY'S WEBSITE AT NO COST OR LIABILITY TO THE CITY. Description: Recommended by National League of Cities, CGI communications provides quality video programs that are featured on the City's website. The entire process from filming, production, and editing is completed by CGI Communications at no cost or liability to the City. In turn, CGI Communications will seek sponsorship from local business to be placed around the video on the website. Financial Impact: No fiscal impact. Implementation Time Line: 60-120 days. Legislative History: None Recommendation(s): Staff recommends the video tour book offered by CGI Communications. It will provide an additional communication channel for the public gain interest in the City of Opa-locka. Analysis: After reviewing the proposal from CGI Communications the City can benefit from a video tour book that will highlight our community. This tour book will provide a true video view into our City and invite future residents and business owners. ATTACHMENT(S): Community Video Tour Book Agreement Summary of Community Video Showcase Program PREPARED BY: Nelson Rodriguez, Information Technology Director END OF MEMORANDUM Community Video Tour Book Agreement Name: Title: CGI Communications, Inc. Address: 780 Fisherman St. 130 East Main Street, 8th Floor City, State,Zip: Opa-Locka, FL 33054 Rochester, NY 14604 Phone: (305)953-2945 (800)398-3029 phone (866)429-8611 fax Email: Website: www.opalockafi.gov This agreement is between CGI Communications,Inc.and the City of Opa-Locka and shall remain in effect from the date it is signed by both parties until the third anniversary of the date that the completed and approved Community Video Program is made available for viewing via a link on the website, WWW.opalockafl.goV homepage for viewer access. The term of this agreement shall automatically renew unless either party gives 60 days written notice of termination or modification prior to expiration. CGI Communications,Inc.and its eLocalLink division shall provide a Community Video Program as follows: • Website Welcome video from your Mayor or other civic leader and an Education,Quality of Life,and Real Estate/Relocation video(approx. 1 minute in duration) • Up to 2 additional videos to showcase various aspects of your community and/or organization(providing a total of 6: 1 minute community highlight videos) • Script writing and video content consultation • A videographer will come to your location to film videos • All aspects of video production and editing,from raw footage to final video including professional voiceovers and background music • Final draft of Community Video Program content subject to your approval • Patent-pending OneClickTM Technology and encoding of all videos into multiple streaming digital formats to play on all computer systems, browsers,and Internet connection speeds;recognized player formats include WindowsMedia®and QuickTime® • Store and stream all videos on CGI's dedicated server • Business sponsors allowed on the perimeter of video panels • Duration of sponsor participation will be one year and eLocalLink is solely responsible for annual sponsorship fulfillment including all related aspects of marketing,production,printing,and distribution • Viewer access of the Community Video Program from your website shall be facilitated by eLocalLink providing HTML source code for graphic link to be prominently displayed on the WWW.opalockafl.gov website homepage as follows: "Coming Soon"graphic link designed to coordinate with existing website color theme to be provided within 10 business days of execution of this agreement;"Video Tour Book"graphic link to be provided to replace the"Coming Soon"link upon completion and approval of videos • eLocalLink will own copyrights of the master Community Video Program • The City of Opa-Locka will assume no cost or liability for this project Program Add-On if signed and received by 06/10/2010: • Encoding,hosting,and streaming of additional 5 minutes of video per month. Finished video content will be provided to CGI by the City of Opa-Locka, FL US • SmartTrackTM measurement and trackability The City of Opa-Locka shall provide the following: • A letter of introduction for the program on your organization's letterhead • Assist with the content and script for the Community Video Program • Agrees to give eLocalLink the right to use organization's name in connection with the preparation,production,and marketing of the program set forth herein only • Agrees to display the"Coming Soon"graphic link prominently on the website,WWW.opalockafl.gov homepage within 10 business days of receipt of HTML source code • Agrees to display the"Video Tour Book"link to be no less than 150 by 400 pixels prominently on the website,www.opalockafl.gov homepage for the term of this agreement • In the event contract signatory changes,the City of Opa-Locka agreement shall remain valid until the agreed upon expiration date • Provides eLocalLink exclusive streaming video rights for the program described herein only We,the undersigned,understand the above information and have full authority to sign this agreement. The City of Opa-Locka,FL US CGI Communications,Inc. Signature: Signature: Name(printed): Name(printed): Nicole Rongo Title: Title: Marketing Manager Date: Date: 05/19/2010 • 1111 • • C ,'i NIOATION (1 g, Summary of Community Video Showcase Program CGI Communications, Inc. has entered into a partnership with the US Conference of Mayors to launch the technology that CGI has developed for Streaming Video applications on the internet. As a result of this partnership, the City of Opa-Locka has been presented with the opportunity to receive a fully produced, NO COST Community Video Showcase program to be placed on your City's website. Our Streaming Video Tour Book is an invaluable tool for the City of Opa-Locka to enhance its website by adding a video welcome message, and to showcase your community in a powerful, new and innovative way. We will come to your location with our film crew to videotape the necessary footage to fully produce the Welcome video PLUS 5 additional community highlight videos on topics such as relocation, business and industry,education, etc.The program will be customized to showcase the best of what Opa-Locka has to offer to residents,visitors, and your business community. Also with the click of a button you will be able to send your whole video interface to anyone in the world with an email address. The video's will not come in as an attachment or a download, they will automatically buffer and play for the end user.Whether it be a recruiter,site locator,future resident, or visitor you will now have a powerful and cutting edge way to answer all questions about your community! In addition the City of Opa-Locka will be able to track video viewership on their website though our SmartlrackTM technology. Our innovative tracking technology show's you not only which video has been viewed and when, but also what community it was viewed from, allowing the City to further tailor there website to meet the individual needs of the end user. To view an example of our Video Tour Book, please click here: http://www.cityofeasley.com/ http://www.cityofbradenton.Corn/ In addition to the videos we will produce for and about your community, we will also provide your local business community with the opportunity to utilize our technology by having their own video produced for them if they so choose thus providing them with a cutting edge way to showcase and promote themselves! It is solely CGI's responsibility to offer your local businesses an opportunity for participation. The City bears no liability whatsoever. The addition of this Video Tour Book will truly make your City's website the focal point on the internet for information about Opa-Locka, FL. Whether you are actively promoting tourism, recruiting businesses for economic development, or simply looking for ways to provide the public with additional information about your community, this is a progressive opportunity to assist you with achieving your marketing objectives. With no financial investment from City funds, we've eliminated the need for lengthy budget meetings and approval processes,therefore allowing us to begin production immediately! Thank you for taking the time to review our proposed program for the City of Opa-Locka. We look forward to working with you! Nicole Rongo Marketing Manager 800.398.3029 x 203 nicoler @cgicommunications.com THE GREAT CITY 4 �` •�C t )f�jf `f aPaai46UICIA „rid z MEMORANDUM TO: Mayor Joseph L. Kelley, FROM: Nelson Rodriguez, Director Information Technology Department DATE: July 21, 2010 RE: Community Video Tour Book The National League of Cities has partnered up with CGI Communications of Rochester NY to provide local cites with a community video tour book to be placed on the City site for additional exposure and marketing. CGI communications offers this at no cost to the City as it will attempt to sell sponsorships to local business.The entire video production is done by CGI Communications from script writing content consultation,filming, and final editing. The City of Opa-locka will not assume any cost or liability as explained in the contract. The City will need to comply with a few requests that are listed in the attached contract. I feel this is something that is very beneficial to the City and will further showcase the "Great" City of Opa-locka. END MEMORANDUM