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Home My Public Portal About2023-28 Authorizing to issue a work order to Moffatt & Nichol, Inc. for engineering, surveying and marine biological services relating to the Beach Renourishment ProjectRE S O L U T IO N N O . 2023 - 28 A RE S O L U T IO N O F T H E V IL L A G E C O U N C IL O F T H E V IL L A G E O F K E Y B IS C A Y N E , F L O RI D A , A U T H O RI Z IN G T H E V IL L A G E M A N A G E R T O IS S U E A W O RK O RD E R T O M O F F A T T & NICHOL, INC. FOR ENGINEERING, SURVEYING, AND MARINE BIOLOGICAL SERVICES RELATING TO THE BEACH RENOURISHMENT PROJECT IN AN AMOUNT NOT TO EXCEED $94,711; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications No. 2021-08 ("RFQ") for continuing professional services relating to architecture and engineering services; and WHEREAS, pursuant to the RFQ, the Village Council selected Moffatt and Nichol, Inc. (the "Consultant") as one of the consultants to provide continuing professional services relating to architecture and engineering services and authorized the Village Manager to execute an agreement with Consultant; and WHEREAS, the Village Council requires professional services relating to engineering, surveying, and marine biological services for annual monitoring of the beach renourishment project (the "Services"); and WHEREAS, the Consultant has provided a proposal, attached hereto as Exhibit "A," (the "Proposal") for the Services; and WHEREAS, the Village Council desires to authorize the Village Manager to issue a work order for the Services in an amount not to exceed $94,711, consistent with the Proposal, attached hereto as Exhibit "A," and the continuing professional services agreement entered into between the Village and Consultant; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. N O W , T H E RE F O RE , B E IT RE SO L V E D BY T H E V IL L A G E CO U N CIL O F T H E V IL L A G E O F KE Y B ISC A Y N E , FL O RI D A , A S FO L L O W S: Section 1. R eci tals. T hat each of the above-stated recitals are hereby adopted, confirm ed, and in corpora ted herein . Section 2. A uthorization. T hat the V illage M anager is hereby authorized to issue a w ork or der to the C onsultan t fo r the Services consistent w ith the Pro posal attached hereto as Exhibit "A " and the continuing pro fe ssional services agreem ent in an am ount not to exceed $94,7 11.00. Section 3. E ffective D ate. That this R esolution shall be effective im m ediately upon adoption . P A SSE D and A D O P T E D this 6th day of June 2023. ~--r'-------) A T T E ST : J~mb\(ocb V IL L A G E C L E RK A PPR O V E D A S T O FO RM A N D LE G A L SU FFIC IE N C ~fl;t_- W E ISS SE R O T A H ELFM N cih:E & BIE RM A N , P.L. V IL L A G E A T T O RN E Y Page 2 of2 moffafl & nichol 2937 SW 27th Avenue, Suite 101A Miami, FL 33133 (305) 230-1924 www.moffattnichol.com May 19, 2023 Mr. Steve Williamson Village Manager Village of Key Biscayne 88 West McIntyre Street, Suite 210 Key Biscayne, FL 33149 Via email: swilliamson@keybiscayne.fl.gov Subject: CONSULTING SERVICES RELATIVE TO THE VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT, MIAMI-DADE COUNTY, FLORIDA Dear Mr. Williamson: This is to submit a proposal for consulting services relative to the Village of Key Biscayne (Village) Beach Renourishment Project (Project). This scope of work includes biological and physical monitoring tasks required in the Summer of 2023 to fulfil environmental permit conditions related to the 2021 renourishment event. The following work tasks outline the scope of services to be performed for the Village by Moffatt and Nichol (M&N): EXHIBIT "A" - SCOPE OF SERVICES Part 1 - 2023 Biological Monitoring The M&N team shall conduct a biological monitoring survey to delineate the approximate western extent of seagrass and a qualitative survey for seagrass in accordance with the Biological Monitoring Plan (BMP) for the 2021 Village of Key Biscayne Beach Renourishment Project revised August 3, 2020. The survey limits are from FDEP survey control monuments R-102 through R-108 with control areas south of R-110 and north of R-100 and shall follow the methodology for marine benthic surveying based on the National Marine Fisheries Service (NMFS) Recommendations for Sampling Halophila Johnsonii at a Project Site (NMFS, 2002), using the "large area" protocol and consistent with past survey methods using the Braun Blanquet (BB) technique. The western seagrass edge mapping shall occur adjacent to the re-nourishment area between FDEP survey control monuments R-102 and R-108. Approximately 5,425 feet (1,654 meters) of shoreline shall be surveyed to locate the western extent of the submerged aquatic vegetation (SAV). The western edge shall be delineated and recorded using Differential Global Positioning System (DGPS) for analysis and mapping purposes. V illage of Key Biscayne Nourishm ent I May 19, 202312 Snorkeling and SCUBA will be utilized for all transects and shoreline delineation. Tidal conditions may influence the pace at which the effort can be accomplished. Should adverse conditions be encountered, additional time may be required. This would be necessary if extreme tides, Village events, excessive sargassum, marine/pedestrian traffic, and/or poor visibility are encountered, which would make surveying this area dangerous and pose a safety risk to staff. Please note that additional time if required to survey these areas shall require additional fees. a. 2023 Biological Monitoring: M&N will coordinate with Smart-Sciences, Olin Hydrographic Solutions, Inc., and the county, state and federal regulatory agencies relative to the biological monitoring event to be conducted in the summer of 2023, as well as perform associated analysis and reporting. July is noted as the preferred month for completion of the biological survey fieldwork in the FDEP-approved BMP dated August 3, 2020; however, within the timeframe of June p t to September 30th is acceptable. M&N will coordinate with Smart Sciences and the regulatory agencies relative to data collection methodology and analysis scope based on the updated FDEP-approved BMP. Miami-Dade County DERM requires a summer 2023 post-construction monitoring survey and report with comparison to the 2020 pre-construction data set. b. 2023 Biological Monitoring Report: M&N will coordinate with Smart-Sciences for the drafting of the Biological Monitoring Report, and the report will be reviewed by M&N scientists. The final monitoring report will be produced and submitted by Smart-Sciences directly to the agencies. M&N will assist in organizing the pertinent submittals to each agency, per their pre construction and/or post-construction reporting requirements. c. 2023 Biological Monitoring Meetings: M&N will participate in conference calls and meetings as requested by the regulatory agencies and/or directed by the Village to review the post construction monitoring/pre-construction biological survey schedule and process and to address any questions or concerns. Approximately fourteen (14) hours are budgeted for this effort. Part 2- 2023 Physical Monitoring a. 2023 Post-Construction Physical Monitoring Surveys: M&N will work with our subconsultant, Olin Hydrographic Solutions, to prepare for and execute the 2023 Post Construction Physical Monitoring survey required as a condition of the beach renourishment environmental permits. The surveys will be conducted at FDEP reference monuments and at 500-foot intervals between R-100 and R-113 per FDEP and Corps permit requirements, which includes the Project area and the updrift and downdrift areas. A total of twenty-seven (27) beach profiles will be obtained with topographic survey equipment from the R-monument out to wading depth. Hydrographic surveys will extend at least 3,000 feet seaward of the monument and ... ~ .. moflatt & n l c h o l Creative People, Practical Solutions.® Village of Key Biscayne Nourishm ent I M ay 19, 2023 [ 3 out to -30 feet (NAVO 88), whichever is reached first, as required by FDEP permit conditions and the FDEP "Monitoring Standards for Beach Erosion Control Projects, Sections 01000 and 01100." M&N will review the following deliverables to be produced by the survey subconsultant and will submit them to the FDEP in fulfilment of the permit conditions: • Survey Report - signed/sealed by a Florida Professional Surveyor/Mapper • ASCII file containing raw x, y, and z profile data points. • ASCII files containing the profile data processed into the FDEP format. • Monument Information Report • Complete federally compliant metadata file {Federal Geographic Data Committee) <& Copies of all standard field books, all computation and reduction files b. 2023 Post-Construction Physical Monitoring Report: M&N will prepare an engineering report that will include the pre/post-construction beach profile data collected by the contractor to prepare the as-built survey for the Project. The report will summarize and discuss the data, the performance of the beach fill project, and identify erosion and accretion patterns within the monitored area. In addition, the report will include a comparative review of project performance to performance expectations and identification of any adverse impacts attributable to the project. The appendices of the report will include plots of survey profiles and graphical representations of volumetric and shoreline position changes for the monitoring area. The results will be analyzed for patterns, trends, or changes between annual surveys and cumulatively since project construction. The report will be compiled and distributed to the environmental regulatory agencies for permit compliance within 90 days following the monitoring survey. Deliverable: Physical Monitoring Coastal Engineering Report (signed/sealed by a Florida Professional Engineer) c. 2023 Physical Monitoring Meetings: M&N will participate in conference calls and meetings as requested by the regulatory agencies and/or directed by the Village to review the pre construction physical survey scope, schedule or other aspects of the process and to address any questions or concerns. Approximately twelve (12) hours are budgeted for this effort. Part 3 - Funding Reimbursement Support a. IFOIEP Local Government funding Request (LGFR): M&N will prepare a FDEP LGFR for the 2024/2025 fiscal year for the Project. The Village will provide information regarding available municipal beach management support staff and a Resolution noting support of the Project, willingness to serve as local sponsor, ability to provide the local cost share, and identification of a dedicated funding source. The Village will provide M&N with available data regarding public beach access and parking spaces, location of public restrooms in proximity to the ···~ m o ffa tt & nic ho l Creative People, Practical Solutions." Village of Key Biscayne Nourishment I May 19, 202314 beach, location of public lodging establishments and land use information. M&N will utilize Project drawings along with permitting, design, construction administration, and monitoring costs associated with the 2021 truck haul nourishment for submittal with the LGFR, as well as the proposed plan for the 2024 nourishment. M&N will compile the necessary data and submit the scope of work, schedule, contract copies and other required exhibits to the FDEP Beach Management Assistance Funding Program in support of this funding request. b . Be a ch Fu n d in g M eetin gs/C o o rdinatio n : M&N will coordinate with the Village staff and other Project team members relative to the preparation of reimbursement requests, billing workbooks, or other documentation needed in order to request reimbursements from the FDEP Beach Management Funding Program. M&N will participate in Council meetings, telephone conference calls; and other meetings as authorized by the Village relative to the beach funding program. A budget of approximately fifteen (15) hours for consulting is provided, based on the hourly rates. GENERAL C o n tract T erm s This proposal is subject to the contract terms within the "Agreement" dated October 13, 2021 with the Village. While we make every effort to keep our fees within estimates quoted, additional costs may be incurred due to circumstances beyond our immediate control, including but not limited to, rule or procedural changes, Project team or agency staff delays, and legal actions. Sch ed u le The schedule for the Year 3 post-construction monitoring/permit compliance consulting services is approximately four (4) months, although the regulatory agencies sometimes take up to 1 year to review the submitted reports. Pro fe ssio n al Fees an d Expen ses Professional Fees are summarized in Table 1. Expenses will be invoiced at cost and are estimated at $300. If you wish for us to provide these services, please provide a work order in the standard format for this Project, which will serve as our Authorization to Proceed. Should you have any questions regarding this proposal, please do not hesitate to contact Mario Grune at (786) 725-4188 or mgrune@moffattnichol.com or me at (786) 725-4180 or tblankenship@moffattnichol.com. ·----~ moffatt & nichol Creative People, Practical Solutions."' Village of Key Biscayne Nourishment I May 19, 202315 Sincerely, Moffatt & Nichol, Inc. T. K. Blankenship, P.E. Vice President TKB:AJC Enclosure: Attachment 1 .... moffatt & nichol Creative People, Practical Solutions.® Village of Key Biscayne Nourishment I May 19, 202316 Table 1 Profe ssional Fees Pa rt Description Type Fee 1 2022 Biological Monitoring la 2022 Biological Monitoring Lump Sum $31,138.00 lb 2022 Biological Monitoring Report Lump Sum $21,054.00 le 2022 Biological Monitoring Meetings Hourly, Est. $3,160.00 2 2022 Physical Monitoring 2a 2022 Post-Construction Physica I Lump Sum $24,113.00 Monitoring Survey 2b 2022 Post-Construction Physical Lump Sum $7,769.00 Monitoring Report 2c 2022 Physical Monitoring Meetings Hourly, Est. $989.00 3 Funding Reimbursement Support 3a FDEP Local Government Funding Request Hourly, Est. $4,537.00 3b Beach Funding Meetings/Coordination Hourly, Est. $1,651.00 Reimbursable Estimate $300.00 TO TAL FEE ESTIMATE $94,711.00 ----1111~ moffatt & n i c h o l Creative People, Practical Solutions.® Village of Key Biscayne Nourishment I May 19, 202317 Attachment 1 ·••'Ill moffatt & nichol Creative People, Practical Solutions.® Moffatt & Nichol Fee Proposal Worksheet tii•r.11111 Projec tN u.-i ber : ProjectTid¾: Projec tMa,age r: ProjectPriscipal: 210149/l:?. Key ~isc:i_1•nc Bench ~uurislu11c111 1U'.!_', ;\km.itoo.11£. 111:ol'll,Grunc Date: llS/19/23 Sub Mark-up: OOC Ma rk-up: Tun B!,mh·nshi Am;a.nd:.i I. MAN-I-OUR BUDGET CLASSIFICATION/RA TES Phase Task Tille Pnncipa11En-1iron mentalMr,gr P-9,P-B SupeMSOiy Eng./Sci p.7 Eng/E nvironmen tl 111/EnvU'onmental 11111:nvironmen t alSr.PM PM alSci entisl I EngJS cil P-6 P..S P-4 P-3 Staff Eng. P-1,P-2 Sen ior Tech . T-5 Des igner T-4 CAOOII T.J CADDI T-2, T-1 WadProcessor A4,A-3 General Clerical A-1,A-2 $205.0{I $197.00 $191.00 $MU.00 $140.00 $14tl.0U SIW.00 $115.00 $75.UU $7lUIO $'?8.00 $65.00 $65.00 HOURS LABOR TOTAL 20 23 Biol~c:J. ~lonuoring se.oo 202_; Bio~c:il /i.l<mi1oring .. 00 8.00 j.CJf ) LOO 13.C $2,U8.00 202.' Biolop,ic,11 /i.luniwrin~ llcporl aoo 8.00 12.00 .coo 1.00 :!7.C H ,C,79.00 :?.023 nir,L:igu.-:J ~louitori.np. ).l...-..:1i11~s 3.tXJ 4.00 8.C $1.560.00 ~23Ph1·sic:il,\lo11i1nri..115. so.oo 20'.!3 Jlhvsi.::11 .\lu11it0rii1_g_S11n·c,· ~.C(\ C,.()() 8.00 -HlO a.oo 8.00 .>5.( $4.36.'.\)0 20'.!J Ph\·sic:il i\funi1uring Rcp ... 11 5.00 s.oo 8.00 .tS.00 lfJ.00 1.on 1:::.c S7.76'l.OO 2U'.!?, Pliv~i..:,J 1\!u11i1orii11-? e\lcc!ings a.co I.UI.J :::.w 5.C $')89.(N,) FunJi.u.£ Rcin,hur..cmcul Supp<.irt so.no FD F.JJ l.o<::i.l (iuvcnu1,cn1 l'undinp: Ro.."'<iuo..-sl 4.00 8.00 .24.0il .H.L $4,5.H.OO lk:ich Fumli,~11 e\kctu1gs/C" ... ,-,rJin:111<m '"" I.OlJ 8.1"11.J J.H Sl,C.51.l)() su.on SO.IIO som S0.00 S0.1111 suoo SO.OU SO.OIi -+----- -·I--···· ···--t·--·--1··· --·+---1--- ---+-----t---- --· ··--t---·-----t----1-·· ----1----+----+----+-----lf-----+------+----+--~ ____ , so.uu SO.Oil 1---+---+------------ -+---+----+-------1--·--f- ---+---+-- --- >-----<~--1---·--•-------· - ------ --· -· ------- TOTAL~-HOURS l!. M&N LABOR -·•--½------ _ S_!~~-~;!. _ -· ~7~'.!;:_:::[_ Ill. OTH~ COSTS A. Subco 1sultan ts iS1k•j 11.111•1 s,MI o.l)1L 8r..0o S?.:_.?.~.-l•_"I ·---~/1~.i ~,!_?i::• -----~~•-~1~i_ S7,:!_:!-~IH'.,._ IV. PROJECT SUMMAR Y Sm:1ri&icnc:c,-!li,,.\{,,1111,,rm!-\-"urvc1· Sm:on S..:1coc:c~ • U1<.1 .\[,,m1<,<1ng Rq,.,~ Srn;irl :-C1enc:c, -1110.\(,,.,n..,,11,g.\lc<:'. '.Y~ ~~~ll_'::":.:._'_i,110:u1•.~'m:t . .!_l :1) lllin • S..•:1gl'J,~ ;i.bpp1u;\ lll,u lkad, Prufik, <J!in !h,,;111:ip&IJJ l'l\t:p,,,.1n1g 10. $'.!S.LOJ _s_1,J.)i~ s ! /,t~) ~3 ·1t~, $11.:!~) 5i ,/jl"I '$() •---~!). ")u _2!. S<,C.·C .; ~ $\I $ll To tal S2,,1)lXI s1, ••. >7i su 51/•''" :.1.-.1,:·, i I t .. ~ 'it\ IO $ti $1) '" S<l '" $11 )(l 5(,t,,-lS 8. OtherDircc!Costs Ai rfar e Lodging Meals MJeage;RentalCar O uts ide Rep ro ducti on Pos~ge,!)ewe,y TelephoneJFax f&RlOiving Equipment O•e< "l'ut.d ~ub,·,.,1,ulr.u,1, ~--~ so ){) sn su Sil so so iJOO ~/.\ -:,:./\ -:,:./,\ ~/\ ;o SU so N/.\ so !300 SU l·-----1· ·----·- ····f- · s1wo Sll.\\l.) SIJ.{1(1 S11.0() SIUIO '" '" ., SU Sil IO SU SJrX) SJUl.l +··-· ·i=- . -:r ---··--1 __ ·-·--;;.~r.-.- . ~'$(~>[-_-· --· w.~il- __ 111J1~L •-m- _:!,~JI---- _.'.!_?~1___ ~1.,!:0,:1,1 'i2~~1~:.:] --~1r_:: ! _Sl_i~I~ ___ _ Sll.00 SIUKI s:~·~~l. ~_1 .·~-~1 $27.~~!:!!! To!alM&Mlabcr Total Subcon sullant Cost T o!a! Od1er Drecr costs Msrk-op cn subccn sone ne Marl-:-uponOOGs _ /Total Project Estimate --- ·---- ·----- ).2i.')~(, $(,(1.1'!.l }11•1 5., ,)!I .~9~,Jl_l J Ft111Piopo5111Wor~t1Re-,.1123Feb20131Page1ol1