The URL can be used to link to this page

Home My Public Portal About2023-29 Authorizing to issue a work order to Moffat & Nichol, Inc. for engineering design and environmental permitting services for the Design of an emergency Interim Beach Renourishment to address shoreline impactsRE SO LU T IO N N O . 2023- 29 A RE SO L U T IO N O F TH E V IL L A G E C O U N CIL O F TH E V IL L A G E O F K E Y B ISC A Y N E , FL O RI D A , A U TH O RI Z IN G T H E V IL L A G E M A N A G E R TO ISSU E A W O RK O RD E R TO M O F F A T T & N IC H O L , IN C . FO R EN G IN EE RI N G DE SIG N A N D E N V IR O N M E N T A L PE R M IT T IN G SE R V IC E S FO R T H E D E SIG N O F A N EM E R G E N C Y IN T E RI M BE A C H R E N O U RI SH M E N T T O A D D RE SS SH O RE L IN E IM P A CT S FR O M H U RR IC A N E IA N A N D H U RRI C A N E NIC O L E IN A N A M O U N T N O T T O E X C E E D $78,976; A N D PR O V ID IN G FO R A N E F F E C T IV E D A T E . W H E RE A S, the Village of Key Biscayne ("Village") currently maintains and preserves the beaches within the Village through beach renourishment projects (the "Projects"); and W H E R E A S, the Village currently holds three permits from the U.S. Army Corps of Engineers, the Florida Department of Environmental Protection (FDEP), and the Miami-Dade County Division of Environmental Resources Management (DERM) that allow the Village to perform beach nourishment activities for the Projects (the "Permits"); and W H E RE A S, the Village applied for funding from the FDEP Beach Management Funding Assistance Program for limited, emergency beach renourishment project to address shoreline erosion impacts from Hurricane Ian and Hurricane Nicole (the "Project"); and W H E RE A S, the Village requires engineering design and environmental permitting services (the "Services") for the Project; and W H E RE A S, on October 13, 2021, the Village entered into a continuing professional service agreement with Moffatt and Nichol, Inc. (the "Consultant") for continuing architectural and engineering services; and W H E RE A S, the Consultant has provided a proposal, attached hereto as Exhibit "A," (the "Proposal") to provide the Services for the Project; and WHERE AS, the Village Council desires to authorize the Village Manager to issue a work order to the Consultant for the Services in an amount not to exceed $78,976, consistent with the Proposal, attached hereto as Exhibit "A," and the continuing professional services agreement entered into between the Village and Consultant, subject to the allocation of funding under the State of Florida Fiscal Year 2023/2024 budget for the FDEP Beach Management Funding Assistance Program; and WHERE AS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, THERE FORE , BE IT RE SOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KE Y BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Authorization. That Village Manager is hereby authorized to issue a work order to the Consultant for the Services consistent with the Proposal attached hereto as Exhibit "A" and the continuing professional services agreement in an amount not to exceed $78,976, subject to the allocation of funding under the State of Florida Fiscal Year 2023/2024 budget for the FDEP Beach Management Funding Assistance Program. Section 3. adoption. Effective Date. That this Resolution shall be effective immediately upon 2 P A S S E D an d A D O P T E D this 6th day of June 2023. JOE I. RA SCO , M AYOR A T TEST: /iiik'1-l£J?:, !-Z o c.6 V IL LA G E CLERK APP~ ,=:GAL SUFFICIENCY: W E ISS SEROTA H ELFM A N CO LE & BIE RM A N , P.L. V IL LA G E A TTOR N EY 3 moffatt & nichol 2937 SW 27th Avenue, Suite 101A Miami, FL 33133 (305) 230-1924 www.moffattnichol.com 210149/11 May 22, 2023 Mr. Steve Williamson Village Manager Vill age of Key Biscayne 88 W est McIntyre Street, Suite 210 Key Biscayne, FL 33149 Via email: swilliamson@keybiscayne.fl.gov Subject: CO NSULTING SERVICES RELA TIVE TO THE VILLA GE OF KEY BISCAYNE EM ERGENCY BEACH RENOURISHMENT- M IAMI-DADE COUNTY , FL ORIDA Dear Mr. Williamson: This is to submit a proposal for consulting services relative to the proposed 2023/2024 Village of Key Biscayne Emergency Beach Renourishment Project (Project). Moffatt & Nichol (M&N} worked with the Village of Key Biscayne (Village) and with FEMA to estimate erosion losses due to Hurricanes Ian and Nicole. M&N assisted the Village with an assessment of the beach after the hurricanes and assisted with securing funding from the Florida Department of Environmental Pro tection (FDEP) for the eroded beach volume. A truck haul beach renourishment consisting of approximately 16,400 cubic yards (cy) within the authorized template between Florida Department of Environmental Protection (FD EP) reference monuments R-101+75 and R-105+50 is proposed. Engineering design and environmental permitting tasks are required for implementation of the Project. The following work tasks outline the design and environmental permitting scopes of work for the proposed truck haul re nourishment event to be performed for the Village by M&N: EXHIBIT "A" - SCOPE OF SERVICES Part 1- Coas~ai Permitting Assumptions/Conditions: It is assumed that no permit modifications are required and the co nstruction will comply with all permit conditions. It is assumed that no change in beach access/staging location will be proposed and the contractor will secure required Right-of-Way permits from the Village. It is assumed the following previously approved sand mines are acceptable for this Project and that sand compliance will be verified through QA/QC during construction. • Ortona mines in Central Florida V illa g e of K e y Bisca yne R e no u rishm e nt I May 22, 2023 12 • Vulcan Witherspoon Sand Plant in Moore Haven, Florida • Garcia Mines in Lehigh Acres, Florida The level of effort required to secure beach maintenance event authorizations with the environmental permitting agencies may ultimately be affected by several external variables, such as potential environmental resource impact concerns and associated agency Requests for Additional Information (RAI), additional Endangered Species Act compliance consultation requirements, compliance issues related to previous beach renourishment events, public questions/comments, etc. Agency staff workload may also affect the time and level of effort required to secure Project authorizations to proceed. Permit compliance/administration will be provided under a separate scope of services upon confirmation of special conditions for the proposed beach fill event. a. Beach Fill Event Authorization Requests: M&N will prepare and submit letters requesting emergency beach fill event authorization under Florida Department of Environmental Protection (FDEP) Permit No. 0160846-JC, U.S. Army Corps of Engineers (Corps) Permit No. 199904294 (IP-AG) and Miami-Dade County Division of Environmental Resources Management (DERM) Permit No. 2010-CLI-PER-00088, as required for authorization of the proposed Project. The Beach Fill Construction Documents and additional Project information regarding construction methodology, schedule, etc. will be included with the requests. Meetings required with the Village and/or agency staff will be provided under Part 2 services. b. Sand Compatibility Analysis (if required): If it is required by one or more regulatory agency for the current in-situ sand on the Village's beaches to be analysed for compatibility with the one or more of the three (3) authorized upland mined sand sources, M&N staff will collect up to eight (8) in-situ sand samples and submit them to a qualified geotechnical laboratory for analysis in accordance with standard regulatory agency beach sand characterization criteria. M&N will coordinate with the geotechnical lab regarding format of reporting for the analysis. If required, M&N will write a Project/site-specific beach compatibility opinion letter for submittal to the permitting agencies in support of the requested additional sand source approvals based on the in-situ sample lab results and sand characterization data provided by the subject mines. If the regulatory agencies require collection and analysis of a greater number of samples for any reason, the Client will be advised regarding additional scope/cost and these will be addressed under an addendum scope of services. c. FDEP Processing: M&N will confer with FDEP staff following submittal of the renourishment event authorization request to advise them of the details of the Project design and to address staff comments or RAls. This scope includes responding to one (1) comprehensive FDEP RAI regarding the Project. M&N will maintain telephone contact with agency staff, including the FDEP and FWC, if required, to expedite their review and processing of the authorization request. M&N will confer with the Village as to questions, revisions, or additional items that may be required by agency staff. M&N will represent the proposed Project before agency staff to assist the Village in securing FDEP approval for the maintenance event. This fee ----· moffatt & nichol Creative People, Practical Solutions.® Village of Key Biscayne Renourishment I May 22, 2023 I 3 estimate provides for approximately 48 hours (will vary according to staff rate; see Rate Sheet) of authorization processing coordination. Meetings required with the Village and/or agency staff will be provided under Part 2 services. d. Miami-Dade DERM Processing: M&N will confer with DERM staff following submittal of the renourishment event authorization request to advise them of the details of the Project and to address staff comments or Completeness Summaries (CS). This scope assumes responding to one (1) comprehensive DERM CS regarding the Project. M&N will maintain telephone contact with agency staff to expedite their review and processing of the permit modification. M&N will confer with the Village as to questions, revisions, or additional items that may be required by agency staff. M&N will represent the proposed Project before agency staff to assist the Village in securing a DERM approval for the maintenance event. This fee estimate provides for approximately 48 hours (will vary according to staff rate; see Rate Sheet) of authorization processing coordination. Meetings required with the Village and/or agency staff will be provided under Part 2 services. e. U.S. Army corps of Engineers Processing: M&N will confer with Corps staff following submittal of the renourishment event authorization request to advise them of the details of the Project and to address staff comments or RAls. This scope includes responding to one (1) comprehensive Corps RAI regarding the Project. M&N will maintain telephone contact with agency staff, including the Corps, NMFS and the FWS to expedite their review and processing of the permit application. M&N will confer with the Village as to questions, revisions, or additional items that may be required by agency staff. M&N will represent the proposed Project before agency staff to assist the Village in securing Corps approval for the maintenance event. This fee estimate provides for approximately 48 hours (will vary according to staff rate; see Rate Sheet) of authorization processing coordination. Meetings required with the Village and/or agency staff will be provided under Part 2 services. f. Agency Pre-Construction Meetings: As required in the permit conditions, M&N staff will coordinate agency pre-construction meetings with appropriate attendees to review the permit scopes/conditions, Project schedule and other logistical items to support compliance with permit conditions during construction. This scope of work includes one (1) onsite pre construction meeting with Miami-Dade County DERM staff and the Miami-Dade County marine turtle permit holder. This task is one (1) pre-construction teleconference with FDEP and FWC staff. Corps staff may participate in either the onsite meeting or the teleconference, at their discretion. This fee estimate provides for approximately 18 hours (will vary according to staff rate; see Rate Sheet) of consulting services. Additional meetings required with the Village and/or agency staff will be provided under Part 2 services. Other permit compliance items will be addressed under a separate scope of services. Part l - Beach ~m Even\t Meetings M&N will attend meetings related to the Project as authorized by the Village. Meetings may ·----~ moffatt & nichol Creative People, Practical Solutions.® V illage of Key Biscayne R enourishm ent I May 22, 2023 14 include attendance at Commission meetings, meetings with Town staff and meetings with local, state and federal agencies. These meetings will be provided on an hourly basis in accordance with the approved Rate Sheet; approximately 30 hours (will vary according to staff rate; see Rate Sheet) are budgeted. Part 3 - Construction Plans a. Coastal Engineering Analysis: Based on the design, M&N will evaluate the Equilibrium Toe of Fill (ETOF) and optimize the Project design to avoid impacts to nearshore ecological resources based upon the anticipated fill volume. The FDEP requires the ETOF analysis to be performed utilizing two (2) accepted industry methods: 1) Profile Translation and 2) Modified Dean method. The Dean method will incorporate sand properties from both the existing beach sand and the proposed upland sand source. The ETOF will be evaluated based upon the most recent available seagrass edge data. The fill templates will be further refined based on the analysis results. The methods and results of the modeling will be incorporated into a coastal engineering report defining the ETOF for the Project area, which will be submitted to the agencies as part of the permitting process. If additional modeling iterations are required by the agencies, this will be addressed pursuant to an addendum scope of services. Deliverables: ETOF Coastal Engineering Report b. Construction Plans: M&N will complete the coastal engineering design for the Project and prepare construction plans using the documented storm erosion volume of 16,400 cy and with reference to summer 2023 survey data. To save costs, M&N will utilize the physical and biological monitoring data to be collected in the summer under separate scope, so additional surveys will not be conducted. The construction plans will be consistent with the design authorized under the current active environmental agency permits. The construction plans will include a construction baseline, fill template, cross-sections, staging/access and details. The dune(s) will be designed for fill placement. No dune planting will be performed in conjunction with this Project. The construction plans will also reference special permit conditions, as appropriate. The construction plans will be signed and sealed by a licensed Florida Professional Engineer for submittal. Deliverables: Construction Plans at 90% and 100% levels of completion, 22" X 34" sheets - PDF c. Technical Specifications: M&N will provide Construction Specifications Institute (CSI) Technical Specifications for beach nourishment and specifications for applicable marine environmental sections. In addition, a form with estimated construction quantities will be provided along with recommended contractor qualifications. The specifications will be provided in PDF format, with following sections anticipated. • Summary of Work ..... 11111 moffatt & nlchol Creative People, Practical Solutions.® Village of Key Biscayne Renourishment I May 22, 2023 15 • Measurement and Payment • Beach Fill Placement - Contractor Quality Control • Environmental Protection • Turbidity Monitoring • Vibration Monitoring Requirements for Existing Structures • Beach Fill Deliverables: Technical Specifications- PDF Part 4 - Funding Administration Support M&N will provide support to the Village relative to funding administration for the Project. Approximately 15 hours {will vary according to staff rate; see Rate Sheet) of consulting services are budgeted. GENERAL Bidding and Construction Administration As the coastal permitting process is nearing completion, M&N will work with the Village to assist with the implementation of the beach fill event. A scope of services with professional fees will be developed once the schedule for the next nourishment project is further refined. Schedule The schedule for the design and permitting services is approximately six (6) months, although the schedule is dependent on the authorization timeframes with the regulatory agencies and timing of the contract bid/award process for the preconstruction meetings. Engineering design and contract document preparation will proceed either ahead of or concurrently with the construction bid process, which may be completed prior to issuance of final permits. Professional Fees and Expenses Professional Fees are summarized in Table 1. While we make every effort to keep our fees within estimates quoted, additional costs may be incurred due to circumstances beyond our immediate control, including but not limited to, rule or procedural changes, Project team or agency staff delays, and legal actions. Expenses will be invoiced at cost and are estimated at $200. Contract Terms This proposal is subject to the contract terms within the "Agreement" with the Village dated October 13, 2021. If you wish for us to provide these services, please issue a work order referencing our existing services contract which will serve as our Authorization to Proceed. Should you have any questions regarding this proposal, please do not hesitate to contact Mario Grune at {786) 725-4188 or mgrune@moffattnichol.com; or me at (786) 725-4180 or tblankenship@moffattnichol.com . .... ~ moffatt & nichol Creative People, Practical Solutions.® V illage of Key Biscayne R enourishm ent I May 22, 202316 Sincerely, Moffatt & Nichol, Inc. T. K. Blankenship, P.E. Vice President TKB:MG:ac Enclosure ••• moffatt & nlchol Creative People, Practical Solutions.® Village of Key Biscayne Renourishm ent I May 22, 2023 I 7 Table 1 Professional Fees Part Description Type Fee 1 Coastal Permitting la Beach Fill Event Authorization Requests Lump Sum $4,997.00 lb Sand Compatibility Analysis (if required) T&M $6,751.50 le FDEP Processing Lump Sum $7,499.25 ld Miami-Dade DERM Processing Lump Sum $7,499.25 le Corps Processing Lump Sum $7,499.25 1f Agency Pre-Construction Meetings Lump Sum $3,900.00 2 Beach Fill Event Meetings T&M $5,951.00 3 Construction Plans 3a Coastal Engineering Analysis Lump Sum $11,997.00 3b Construction Plans Lump Sum $14,500.00 3c Technical Specifications Lump Sum $5,997.75 4 Funding Administration Support T&M $2,184.00 Reimbursable Estimate $200.00 TOTAL FEE ESTIMATE $78,976.00 llllii~llllii moffatt & nlchol Creative People, Practical Solutions.® Village of Key Biscayne Renourishm ent I May 22, 2023 i 8 Attachm ent 1 ._. ... moffatt & nichol Creative People, Practical Solutions.® Moffatt & Nichol Fee Proposal Worksheet --~i~ Project Number: Project Tiller Project Manager: Project Principal: :!IU1~9/l l l..:t-Y n1::,L\'11t F.nv.:rg~_Rcoourishmc111 Dcsif'1l & l'cnnitring _ ,\ l:niu G nwc ·1·i1n Blankc11shi1, Date: US/~~/1.1 Sub Mark-up: ODCMark-up: l. MAN-HOUR BUDGET Tim Christ Amanda Phase 1Js!; Tille !:,rn,cqYai7Environmr S"uperv1so1y cnte! Mng1 f:ng./Sci P-9, P-8 P-7 :;.:205.00 $197.00 Mario Trisha - CLASSIFICATION/RATES ng tng E1ii:J!Enviro:un.;:1l III/E11viron!nental II/Envirc:1mcn\al Eng./Sci I Staff Eny. Senior Tech. Designer P-6 P-5 p.4 P-3 P-1,P-2 T-5 T-4 Sl9J.OU $MO.DO $140.00 Slt/0.00 $8•1.00 SllS.00 $75.00 CADDII T-3 CADDI T-2, T-1 Word Processor I General Clerical A-4,A-3 A-1./1-2 $78.00 $78.00 SGS.OU I S65.00 I HOURS LABOR TOTAL su.uo1 Cu:isrnl Pcnnini11.I.'.,_ I I I I I I I I I I I I I I I SU.00 lkach l-'ill E\·c111 :\url:_:_~~s ---1--- -~(~ __ 8.lkJ =t i5l<J ""'f= __ --~ I I ~ 3.-1(1 J'.!.-1 S-l.99i.OO 1----t---l ~'.lilt~ (',11np_a1il~i!i1'::_0..':~~~ij:~1;i_i::~!L__ 1.50 :_:~~~- -~-------1:~- -1.UO ---t-------+-----t--- -·--- 2.0l_l ~3.5 Sl.')51.;';(_1 l·Dl.•.P Pmu;SSll1£ _ _ _ 1:110 _ _ 7.m _ -tu.uu .. -- _ _ _ _ _ _ -Ub _ :i2.9 S7,-199.'.!., DL·:tU-.f Pmccssin_&__ I 1.l,u I ---- 7.(.1()! - - I - I -ll!,UO r --, I I l - - I --- --- l -1.8:>T- l~'.?..9 I 57,-199.'.5 LiS.\CE Proccssiua I IJNJ I 7.lkl I I I -HlUtJ I I I I I I I -UGI I 52.9 J S7,-i99.25 :\).',CUC\" Prc-Constmction .\kc1in •s -HJO 8.00 10.00 lhU 23.6 53,900,()J 13cach Fill r\vcm .\kcrinµ;s (i.!Xl 12.UO 8.(11.1 8.00 -- 1.80 J.i.8 S5,951.0U Construction Plans -----· -- SU.UU Coastal EnJ.",inccring :\J_!_i~l_rsls__ I ~I~ j 12/11! J_ l l_~L- _ --~:i.OO_J J I l I -~"ii.00 I - --- I 3.uur- I - --93.U I St 1,997.0ll Constnn.:ti<,n Plans I 5.UO I io.oo I IU.110 l :?'.?.UII I 8.00 I I I I 1 (15.00 I I 5.00 I I 1:?5.U I SI-t50J.Lll> -~----1 "l'cchuical Spccir.c,<1ion, -1 .UKI I I -'·=1 eo«c.J I t i(,.Ut I I I I +.151 I 48.e I $5,9'!7.751 t=~-=1----i~~1_1~~ Adrni11istrntio11 Support ._ .. :.w :?JIU ·-------·· ----~-! -l.Ou -l.lXI l6.0 S2,18-1.m SO.OU SIU)ll suoo SO.(K) Sll.OU soro $().()() S(J.OU so.001 SO.tlU S!J.UU TOT Al MAN-HOURS 1-1.lk.J 73.ou :t~.00 a.oo 16.00 O.UlJ II. M&N LABOR S:?,67-.UMJ S10.'.?'.?ll.UO sca.soo.oo S'.?80.llU $1,JH.UO SO.I.JO Ill. OTHER COSTS IV. PROJECT SUMMARY A. Subcoosultants M.fil!s!!Q Total I. Gcotcchnirnl (lb) S-1,!-\tXl so S-1,800 Total M&N Labor -· so so so Total Subconsultant Cost: 3. so SU SU T olal Other Direct Costs: 3. so so SU Mark-up on Subconsultants: +. Su SU SL) Mark-up on ODCs: 5. Su so SU (Total Project Estimate 6 . SU so SU 7. so so so 8. SU so SU 9. so SU so 10. so so so S+,800 so S-t,800 B. Other Direct Costs Total Subccnsulraors Airfare so NJ:\ so Lcxlging so NI:\ SU Meals so :--J/:\ SU Mileage/Rental Car so N/ . .\ so Outside Reprcxluclion so SU so Postage/Delivery so SU so Telephone/Fax so SU so l&R/Oiving Equipment so NIA so ~ S:?UO so szoo S:?00 so S:?00 u.uo SO.lK) 9!.l)J S7,U98.UOI o.ou su.oo .W.50 S:?,567.501 u.ou su.001 5-16.U S7\976.00 S73,976 S-l,8UU S:?UO so so $78,976 I FeePropo$lllWorksl1eeIIRev1I23FC02018IPagc1o!1