HomeMy Public PortalAboutField, Court ,Track, Outdoor Rink Permit Application - 2018_201711051802536829Watertown Recreation Department
Administration Building
149 Main Street
Watertown, MA 02472
Phone: (617) 972-6494
Fax: (617) 926-6129
recreation@watertown-ma.gov
www.watertown-ma.gov
FIELD / COURT / TRACK / OUTDOOR RINK PERMIT APPLICATION 2018
Today's Date:
Organization/Team/Business: All Information needs to be printed, complete, specific and accurate
Organization Name:
Phone:
Address:
Town, State, & Zip:
Contact Name:
Home Phone:
Cell Phone:
Email Address:
Work Phone:
Fax:
Sport/Event/Activity
Field/Court/Rink Area Requested:
Sport or Event:
Date(s) Requested:
From: To:
# of Youth:
# of Adult:
Time of the Day Requested:
From: To:
Lights: Yes
No
Day of the Week Preferred:
% of Residency of Participants:
Estimated Attendance:
If you are requesting multiple dates, please attach a list in word or spreadsheet document.
Additional Comments or Requests: Attach additional document for special requests if more space is needed.
Recreation Department Use Only
Field Permitted:
Date of Permit Issued:
Time: Day:
Amount Paid:
Date Paid:
Method of Payment:
Recreation Staff:
Date Received:
Time Received:
Roster Received:
Spring - Summer Applications: Accepted beginning November 6, 2017. Permits will be issued beginning
January 2, 2018. Fall - Winter Applications: Accepted beginning January 2, 2018. Permits will be issued beginning
March 5, 2018.
Checks payable to the "Town of Watertown"
WATERTOWN RECREATION DEPARTMENT
FIELD PERMIT PRIORITY SCHEDULING AND RATES 2018
Priority Use of Fields
1) Town sponsored activities: (i.e.) Watertown School Department and Watertown Recreation Department
2) Established, sanctioned and approved Watertown youth groups open to all Watertown residents,
(i.e.) Youth Football, Youth Baseball and Softball, Youth Soccer, Youth Lacrosse
3) Traditional in season programs will have priority over programs participating in their non-traditional season.
4) Watertown based organizations, groups or individuals open to all Watertown residents, 80% or above residency.
5) Watertown based organizations, groups or individuals open to all Watertown residents, 50% - 79% residency.
6) Watertown based organizations, groups or individuals open to all Watertown residents, 49% or below residency.
7) Organizations, groups or individuals, 80% or above residency.
8) Organizations, groups or individuals, 50% - 79% residency.
9) Organizations, groups or individuals, 49% or below residency.
10) Director of Recreation or his / her designee has the flexibility and final say in regards to field permit assignments.
Priority Organizations will have first opportunity to schedule the recreational facilities, but not exclusivity.
Cost of Facility: Rates are per hour: Team rosters must be submitted with application
Artificial -Field Victory baseball field or the Victory multipurpose field.
Artificial -Complex Entire Victory Field turf facility
The rates below are guidelines that will be utilized for the 2018 year. If an organization or group reserves a significant amount of
time utilizing the Town of Watertown recreational facilities, a potential discount could be offered.
A 25% deposit is required to confirm permit and a 25% payment is due each quarter of use.
The final 25% or final payment is due two weeks after the last scheduled event.
A 72 hour cancelation period is required unless there are weather issues or unless there are extenuating circumstances.
Fees are based on a per hour rate structure.
Customer
Field
Lights
Basketball
/ Hockey
Tennis
Boot
Camp
Watertown School Department (Grass)
$0.00
$0.00
$0.00
$0.00
$0.00
Watertown School Department (Artificial -Field)
$0.00
$0.00
$0.00
$0.00
$0.00
Watertown School Department (Artificial -Complex)
$0.00
$0.00
$0.00
$0.00
$0.00
Watertown Recreation Department (Grass)
$0.00
$0.00
$0.00
$0.00
$0.00
Watertown Recreation Department (Artificial -Field)
$0.00
$0.00
$0.00
$0.00
$0.00
Watertown Recreation Department (Artificial Complex)
$0.00
$0.00
$0.00
$0.00
$0.00
Approved Youth Organizations - Resident (Grass)
TBA
TBA
$0.00
$0.00
$0.00
Approved Youth Organizations - Resident (Artificial -Field)
TBA
TBA
$0.00
$0.00
$0.00
Approved Youth Organizations - Resident (Artificial Complex)
TBA
TBA
$0.00
$0.00
$0.00
Organizations, Groups, Camps, Clinics, Ind. > 80% Resident (Grass)
$30.00
$40.00
$5/$10
$5.00
$5.00
Organizations, Groups, Camps, Clinics, Ind. > 80% Resident (Artificial Field)
$50.00
$50.00
$5/$10
$5.00
$5.00
Organizations, Groups, Camps, Clinics, Ind. > 80% Resident (Artificial Complex)
$75.00
$100.00
$5/$10
$5.00
$5.00
Organizations, Groups, Camps, Clinics, Ind. > 50%, < 80% Resident (Grass)
$40.00
$40.00
$5/ $20
$5.00
$5.00
Organizations, Groups, Camps, Clinics, Ind. > 50%, < 80% Resident (Artificial Field)
$70.00
$50.00
$5/ $20
$5.00
$5.00
Organizations, Groups, Camps, Clinics, Ind. > 50%, < 80% Resident (Artificial Com)
$110.00
$100.00
$5/ $20
$5.00
$5.00
Organizations, Groups, Camps, Clinics, Ind. < 50% Resident (Grass)
$50.00
$40.00
$10 / $40
$10.00
$10.00
Organizations, Groups, Camps, Clinics, Ind. < 50% Resident (Artificial Field)
$90.00
$50.00
$10 / $40
$10.00
$10.00
Organizations, Groups, Camps, Clinics, Ind. < 50% Resident (Artificial Complex)
$140.00
$100.00
$10 / $40
$10.00
$10.00
FIELD / COURT / TRACK / OUTDOOR RINK PERMIT APPLICATION 2018
Rules & Regulations
1) All use of field, court, rink and picnic areas must be permitted by the Department of Recreation.
2) Permits are not transferable and may only be utilized by the permit holder.
3) Permit holder must be present at all times, must have the permit on his/her person and show it upon request to the Park
Ranger or representative of the Town of Watertown.
4) A game manager who oversees the organization during facility use must be assigned by the permit holder.
5) All equipment such as nets, benches, tables, bases or similar items need to be returned to their designated area.
6) The permit holder is responsible for the actions of all persons using the site with this permit.
This includes but not limited to: responsible for removal of all trash and debris, clean the area of use, all damages to the
site and the appropriate behavior by his/her group members and following all rules and regulations.
7) Permit holder is restricted to the designated area of use, within the time frame listed on the permit.
8) Permit holder cannot share their space with another group or give them time that is allocated to the permit holder.
9) Use of alcohol is prohibited.
10) Smoking, vaping or use of all tobacco products and nicotine delivery products is prohibited.
11) All groups including non -fee groups such as Watertown Public Schools, Watertown Youth Organizations and Town
Departments will incur a no-show fee according to the assigned fee structure if they do not utilize a permitted facility.
12) Permit holder will be charged a penalty fee for grossly underestimating the attendance at the site or exceeding the time
listed on the permit, any damage caused by member of their group or negligent on cleanup of the permitted area.
13) A permit from the Health Department and Recreation Department is required to use the snack shack at Victory Field
Complex. The Health Department number is 617-972-6446.
14) Parking is limited on Marion Road for the use of Victory Field. The Depailiiient of Public Works at 124 Orchard Street
is highly recommended. Some groups will be required to park in the DPW parking lot at 124 Orchard Street.
15) Parking for Filippello Park on Berkeley and Clarendon Streets is restricted. Please park on Arlington Street or in lot off
Grove Street.
16) Parking is only allowed in legitimate spaces, considerations must allow for access of emergency vehicles. There is no
parking in the vicinity of the Commander's Mansion (west side of Arsenal Park). Overflow parking is in the Arsenal
Mall parking lot.
17) There are no motorized vehicles allowed on the town's recreational facilities at any time, restricted to town vehicles only.
18) Portable gas or charcoal grills are not allowed, unless the event is catered.
19) Use of any tent must be approved by the Recreation Department with a maximum size of 10' x 10' in advance.
20) Digging, excavating, or otherwise disturbing the soil and grounds of any park facility is strictly prohibited in the interest
of protecting public health and safety, unless such activity is specifically permitted by the Town in conjunction with
approved maintenance or construction at or upon the park facility.
21) Animals are not allowed at any park facility, unless specifically identified (example, How Park Dog Park)
22) Amplified or live music, inflatable amusements, golfing, and archery or weapons are prohibited for permit holders.
23) In addition, any posted signage listing additional rules and regulations must be followed at all times
24) Organizations must present a current Certificate of Insurance naming the Town of Watertown as an additional insured,
and sign and return this agreement before facility can be utilized.
25) Concerns related to the maintenance /condition of a recreational facility / equipment, email parksrec@watertown-ma.gov
26) Photo Identification with a current address is required for residents of Town of Watertown; otherwise a fee will be
charged at non-resident rate.
27) DPW details for 150 participants or more may be required. Rate is $40.00 x 4 hours = $160.00 minimum.
28) Police details may be required for 250 or more people. Permit holder must make all arrangements with W.P.D. at 617-
972-6500
29) Refund Policy: Recreation Depai intent will only credit your account for inclement weather. There are no cash refunds.
The permit holder must request a credit in writing or email recreation@watertown-ma.gov within 7 days following the
scheduled event.
30) The Recreation Director or his/her designee will have final decision in regards to the above rules and regulations.
Victory Field Artificial Turf Surface: In addition to the above regulations, the following is also prohibited
1.) Soda, Gatorade, alcohol, coffee or any beverage other than water (WATER ONLY FACILITY)
2.) Food , peanuts, seeds, gum
3.) Sharp objects that could penetrate the surface, such as metal cleats, javelins, chairs, tables, bicycles, scooters or heels.
4.) Lift up nets off the turf; do not drag any goal or net. No soft toss or shooting against any fence area.
5.) Only participants, coaches, officials or authorized personnel are allowed on the turf area unless allowed/approved by the
Department of Recreation.
FIELD / COURT / TRACK / OUTDOOR RINK PERMIT APPLICATION 2018
Disclaimer, Release
The person whose name appears above is deemed the permit holder and is responsible for the actions of all
persons using the field site in association with this permit. This includes responsibility for removal of all litter
and all damages to the site. The permit holder shall be responsible to inspect the field site subject to the permit
prior to each use and shall be responsible to bring to the attention of the Director of Recreation any potential
problems or defects. Moreover, the permit holder shall be responsible for all crowd control while in possession
of the field site subject to the terms of the permit. The permit holder, and its members and invitees, using the
field site for any purpose under the permit shall assume all risk and danger incidental to such use. The permit
holder agrees that the Town of Watertown shall not be liable to the permit holder, its members and invitees, for
any injury or death to persons entering the field site pursuant to the permit. Also but not limited to loss or
damage to vehicles, equipment or other personal property of any nature whatsoever of the permit holder, its
members and invitees, or of anyone claiming by or through the permit holder, that are brought upon the field
site pursuant to the permit. The permit holder, on its own behalf and on behalf of its members and invitees,
hereby releases and discharges the Town of Watertown from any claim that it may have arising out of the use of
the field site pursuant to this permit and further agrees to indemnify, defend and hold harmless the Town of
Watertown from and against any and all claims, demands, suits, actions, costs, judgments, whatsoever,
including reasonable attorney's fees, which may be imposed upon, incurred by, or asserted against the Town by
reason of (a) any failure on the part of permit holder and its members and invitees to comply with any provision
or term required to be performed or complied with by the permit holder under this permit, or (b) for the death,
injury or property damage suffered by any person on account of or based upon the act, omission, fault,
negligence or misconduct of the permit holder and its members and invitees, and any person whomsoever
making use of the field site pursuant to this License.
The permit will immediately be revoked for the use of alcohol, any illegal substance and violation of the law
and any behavior deemed inappropriate by the Director of Recreation and duly appointed representative. If at
any time an unfavorable condition exists or conduct by a participant(s) is deemed inappropriate, the Director of
Recreation or duly appointed representative reserves the right, in interest to public safety, to discontinue all
activities or dismiss person(s) detrimental to the activity. As condition of use, the permit holder agrees to
furnish at their own expense, a police detail if deemed necessary and to reimburse the Town of Watertown for
any damages done to the site.
My signature below indicates I have read and agree to the above rules and regulations and disclaimer and
release. I will fully abide by terms, conditions and provisions contained or referred to therein.
Acknowledge Receipt of Policy
Organization:
Holder Name (Please Print):
Signature:
Cell Phone Number:
Email Address:
Date: