HomeMy Public PortalAbout2023 - Family Crossing Guard LLC. - School Crossing Guard ServicesDocuSign Envelope ID: C9546A01-DF78-481D-9EC8-E4703CDCB12F
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE VILLAGE OF KEY BISCAYNE
AND
FAMILY CROSSING GUARD LLC
THIS AGREEMENT (this "Agreement") is made effective as of the g 2� - day of
/Av 9 vs , 2023 (the "Effective Date"), by and between the VILLAGE OF
KEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the "Village"), and FAMILY
CROSSING GUARD LLC, a Florida Limited Liability Company (the "Contractor").
WHEREAS, the Village desires to improve traffic and safety measures by providing
school crossing guards during ordinary hours when students are traveling to and from school
within the Village (the "Services") and as requested by the Village Manager for special events (the
"Additional Services"), as described in further detail in the Scope of Services attached hereto as
Exhibit "A"; and
WHEREAS, on April 25, 2023, the Village issued Invitation to Bid No. 2023-10 ("ITB")
for the Services, which ITB is incorporated herein by this reference as though fully set forth; and
WHEREAS, in response to the ITB, the Contractor submitted a bid to perform the Services
on behalf of the Village, as set forth in the Contractor's bid attached hereto as Exhibit "B" (the
"Bid"); and
DS
f9J
WHEREAS, the Contractor and Village, through mutual negotiation, have agreed upon a
fee for the Services in an amount not to exceed $240,282 annually, as set forth in greater detail in
the Rate Schedule attached hereto as Exhibit "C"; and
WHEREAS, the Village desires to engage the Contractor to perform the Services and
provide the deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained
herein, the Contractor and the Village agree as follows:
1. Scope of Services.
1.1. Contractor shall provide the Services for Key Biscayne Community Day School and St.
Agnes Academy as set forth in the Scope of Services attached hereto as Exhibit "A," and
the Bid attached hereto as Exhibit "B," which Exhibits are incorporated herein by
reference. Additional Services shall be provided as requested by the Village Manager in
writing in accordance with the Scope of Services attached hereto as Exhibit "A," and the
Bid attached hereto as Exhibit "B."
Contract No. 2023-10 Page 1 of 11
Contract No. 2023-10 Page 2 of 11
1.2. Contractor shall furnish all reports, documents, and information obtained pursuant to this
Agreement, and recommendations during the term of this Agreement (hereinafter
“Deliverables”) to the Village.
2. Term/Commencement Date.
2.1. The term of this Agreement shall be from the Effective Date through three (3) years
thereafter, unless earlier terminated in accordance with Paragraph 8. Additionally, the
Village Manager may renew this Agreement for two (2) additional one (1) year periods
on the same terms as set forth herein upon written notice to the Contractor.
2.2. Contractor agrees that time is of the essence and Contractor shall complete the Services
within the term of this Agreement, unless extended by the Village Manager.
3. Compensation and Payment.
3.1. Compensation for Services provided by Contractor shall be in accordance with the Rate
Schedule attached hereto as Exhibit “C,” in an amount not to exceed $240,282 annually.
Compensation for Additional Services requested by the Village Manager shall be in
accordance with Exhibit “C.”
3.2. Contractor shall deliver an invoice to Village no more often than once per month detailing
Services completed and the amount due to Contractor under this Agreement. Fees shall be
paid in arrears each month, pursuant to Contractor’s invoice, which shall be based upon the
percentage of work completed for each task invoiced. The Village shall pay the Contractor
in accordance with the Florida Prompt Payment Act after approval and acceptance of the
Services by the Village Manager.
3.3. Contractor’s invoices must contain the following information for prompt payment:
3.3.1. Name and address of the Contractor;
3.3.2. Purchase Order number;
3.3.3. Contract number;
3.3.4. Date of invoice;
3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers
will be rejected);
3.3.6. Name and type of Services;
3.3.7. Timeframe covered by the invoice; and
3.3.8. Total value of invoice.
Failure to include the above information will result in the delay of payment or rejection of
the invoice. All invoices must be submitted electronically to payables@keybiscayne.fl.gov.
Contract No. 2023-10 Page 3 of 11
4. Subcontractors.
4.1. The Contractor shall be responsible for all payments to any subcontractors and shall
maintain responsibility for all work related to the Services.
4.2. Contractor may only utilize the services of a particular subcontractor with the prior written
approval of the Village Manager, which approval may be granted or withheld in the
Village Manager’s sole and absolute discretion.
5. Village’s Responsibilities.
5.1. Village shall make available any maps, plans, existing studies, reports, staff and
representatives, and other data pertinent to the Services and in possession of the Village,
and provide criteria requested by Contractor to assist Contractor in performing the
Services.
5.2. Upon Contractor’s request, Village shall reasonably cooperate in arranging access to
public information that may be required for Contractor to perform the Services.
6. Contractor’s Responsibilities; Representations and Warranties.
6.1. The Contractor shall exercise the same degree of care, skill and diligence in the
performance of the Services as is ordinarily provided by a Contractor under similar
circumstances. If at any time during the term of this Agreement or within two (2) years
from the completion of this Agreement, it is determined that the Contractor’s Deliverables
or Services are incorrect, not properly rendered, defective, or fail to conform to Village
requests, the Contractor shall at Contractor’s sole expense, immediately correct its
Deliverables or Services.
6.2. The Contractor hereby warrants and represents that at all times during the term of this
Agreement it shall maintain in good standing all required licenses, certifications and permits
required under Federal, State and local laws applicable to and necessary to perform the
Services for Village as an independent contractor of the Village. Contractor further warrants
and represents that it has the required knowledge, expertise, and experience to perform the
Services and carry out its obligations under this Agreement in a professional and first class
manner.
6.3. The Contractor represents that is an entity validly existing and in good standing under the
laws of Florida. The execution, delivery and performance of this Agreement by
Contractor have been duly authorized, and this Agreement is binding on Contractor and
enforceable against Contractor in accordance with its terms. No consent of any other
person or entity to such execution, delivery and performance is required.
7. Conflict of Interest.
7.1. To avoid any conflict of interest or any appearance thereof, Contractor shall not, for the
term of this Agreement, provide any consulting services to any private sector entities
Contract No. 2023-10 Page 4 of 11
(developers, corporations, real estate investors, etc.), with any current, or foreseeable,
adversarial issues in the Village.
8. Termination.
8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar
days’ written notice to the Contractor, or immediately with cause.
8.2. Upon receipt of the Village's written notice of termination, Contractor shall immediately
stop work on the project unless directed otherwise by the Village Manager.
8.3. In the event of termination by the Village, the Contractor shall be paid for all work
accepted by the Village Manager up to the date of termination, provided that the
Contractor has first complied with the provisions of Paragraph 8.4.
8.4. The Contractor shall transfer all books, records, reports, working drafts, documents, maps,
and data pertaining to the Services and the project to the Village, in a hard copy and
electronic format within fourteen (14) days from the date of the written notice of
termination or the date of expiration of this Agreement.
9. Insurance.
9.1. Contractor shall secure and maintain throughout the duration of this agreement insurance
of such types and in such amounts not less than those specified below as satisfactory to
Village, naming the Village as an Additional Insured, underwritten by a firm rated A-X or
better by A.M. Best and qualified to do business in the State of Florida. The insurance
coverage shall be primary insurance with respect to the Village, its officials, employees,
agents, and volunteers naming the Village as additional insured. Any insurance maintained
by the Village shall be in excess of the Contractor’s insurance and shall not contribute to
the Contractor’s insurance. The insurance coverages shall include at a minimum the
amounts set forth in this section and may be increased by the Village as it deems necessary
or prudent.
9.1.1. Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occurrence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and
Product Liability coverages and eliminate the exclusion with respect to property under
the care, custody and control of Contractor. The General Aggregate Liability limit
and the Products/Completed Operations Liability Aggregate limit shall be in the
amount of $2,000,000 each.
9.1.2. Workers Compensation and Employer’s Liability insurance, to apply for all
employees for statutory limits as required by applicable State and Federal laws. The
policy(ies) must include Employer’s Liability with minimum limits of $1,000,000.00
each accident. No employee, subcontractor or agent of the Contractor shall be allowed
to provide Services pursuant to this Agreement who is not covered by Worker’s
Compensation insurance.
Contract No. 2023-10 Page 5 of 11
9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the
Insurance Service Office, and must include Owned, Hired, and Non-Owned Vehicles.
9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars
($1,000,000.00) per occurrence, single limit.
9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village,
reflecting the Village as an Additional Insured (except with respect to Professional
Liability Insurance and Worker’s Compensation Insurance), no later than ten (10) days
after award of this Agreement and prior to the execution of this Agreement by Village and
prior to commencing Services. Each certificate shall include no less than (30) thirty-day
advance written notice to Village prior to cancellation, termination, or material alteration
of said policies or insurance. The Contractor shall be responsible for assuring that the
insurance certificates required by this Section remain in full force and effect for the
duration of this Agreement, including any extensions or renewals that may be granted by
the Village. The Certificates of Insurance shall not only name the types of policy(ies)
provided, but also shall refer specifically to this Agreement and shall state that such
insurance is as required by this Agreement. The Village reserves the right to inspect and
return a certified copy of such policies, upon written request by the Village. If a policy is
due to expire prior to the completion of the Services, renewal Certificates of Insurance
shall be furnished thirty (30) calendar days prior to the date of their policy expiration.
Each policy certificate shall be endorsed with a provision that not less than thirty (30)
calendar days’ written notice shall be provided to the Village before any policy or
coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval
of the Village.
9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker’s
Compensation Insurance, the Village is to be specifically included as an Additional
Insured for the liability of the Village resulting from Services performed by or on behalf
of the Contractor in performance of this Agreement. The Contractor’s insurance,
including that applicable to the Village as an Additional Insured, shall apply on a primary
basis and any other insurance maintained by the Village shall be in excess of and shall not
contribute to the Contractor’s insurance. The Contractor’s insurance shall contain a
severability of interest provision providing that, except with respect to the total limits of
liability, the insurance shall apply to each Insured or Additional Insured (for applicable
policies) in the same manner as if separate policies had been issued to each.
9.4. Deductibles. All deductibles or self-insured retentions must be declared to and be
reasonably approved by the Village. The Contractor shall be responsible for the payment
of any deductible or self-insured retentions in the event of any claim.
9.5. The provisions of this section shall survive termination of this Agreement.
Contract No. 2023-10 Page 6 of 11
10. Nondiscrimination. During the term of this Agreement, Contractor shall not discriminate
against any of its employees or applicants for employment because of their race, color, religion,
sex, or national origin, and will abide by all Federal and State laws regarding
nondiscrimination.
11. Attorneys Fees and Waiver of Jury Trial.
11.1. In the event of any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover its attorneys’ fees and costs, including the fees and expenses
of any paralegals, law clerks and legal assistants, and including fees and expenses charged
for representation at both the trial and appellate levels.
11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS
AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY,
VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY
JURY.
12. Indemnification.
12.1. Contractor shall indemnify and hold harmless the Village, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities, causes
of action, judgment or damages, arising from Contractor’s performance or non-
performance of any provision of this Agreement, including, but not limited to, liabilities
arising from contracts between the Contractor and third parties made pursuant to this
Agreement. Contractor shall reimburse the Village for all its expenses including
reasonable attorneys’ fees and costs incurred in and about the defense of any such claim
or investigation and for any judgment or damages arising from Contractor’s performance
or non-performance of this Agreement.
12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the
Village nor shall anything included herein be construed as consent to be sued by third
parties in any matter arising out of this Agreement or any other contract. The Village is
subject to section 768.28, Florida Statutes, as may be amended from time to time.
12.3. The provisions of this section shall survive termination of this Agreement.
13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in
writing and shall be deemed to have been properly given if transmitted by hand-delivery, by
registered or certified mail with postage prepaid return receipt requested, or by a private postal
service, addressed to the parties (or their successors) at the addresses listed on the signature
page of this Agreement or such other address as the party may have designated by proper
notice.
14. Governing Law and Venue. This Agreement shall be construed in accordance with and
governed by the laws of the State of Florida. Venue for any proceedings arising out of this
Agreement shall be proper exclusively in Miami-Dade County, Florida.
15. Entire Agreement/Modification/Amendment.
Contract No. 2023-10 Page 7 of 11
15.1. This writing contains the entire Agreement of the parties and supersedes any prior
oral or written representations. No representations were made or relied upon by either
party, other than those that are expressly set forth herein.
15.2. No agent, employee, or other representative of either party is empowered to modify
or amend the terms of this Agreement, unless executed with the same formality as this
document.
16. Ownership and Access to Records and Audits.
16.1. Contractor acknowledges that all inventions, innovations, improvements,
developments, methods, designs, analyses, drawings, reports, compiled information, and
all similar or related information (whether patentable or not) which relate to Services to
the Village which are conceived, developed or made by Contractor during the term of this
Agreement (“Work Product”) belong to the Village. Contractor shall promptly disclose
such Work Product to the Village and perform all actions reasonably requested by the
Village (whether during or after the term of this Agreement) to establish and confirm such
ownership (including, without limitation, assignments, powers of attorney and other
instruments).
16.2. Contractor agrees to keep and maintain public records in Contractor’s possession
or control in connection with Contractor’s performance under this Agreement. The Village
Manager or her designee shall, during the term of this Agreement and for a period of three
(3) years from the date of termination of this Agreement, have access to and the right to
examine and audit any records of the Contractor involving transactions related to this
Agreement. Contractor additionally agrees to comply specifically with the provisions of
Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed, except as authorized by law, for the duration of the Agreement, and following
completion of the Agreement until the records are transferred to the Village.
16.3. Upon request from the Village’s custodian of public records, Contractor shall
provide the Village with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
16.4. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other data and documents provided or created in connection with this
Agreement are and shall remain the property of the Village.
16.5. Upon completion of this Agreement or in the event of termination by either party,
any and all public records relating to the Agreement in the possession of the Contractor
shall be delivered by the Contractor to the Village Manager, at no cost to the Village,
within seven (7) days. All such records stored electronically by Contractor shall be
delivered to the Village in a format that is compatible with the Village’s information
technology systems. Once the public records have been delivered upon completion or
termination of this Agreement, the Contractor shall destroy any and all duplicate public
Contract No. 2023-10 Page 8 of 11
records that are exempt or confidential and exempt from public records disclosure
requirements.
16.6. Any compensation due to Contractor shall be withheld until all records are received
as provided herein.
16.7. Contractor’s failure or refusal to comply with the provisions of this section shall
result in the immediate termination of this Agreement by the Village.
16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE
CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS.
Custodian of Records: Jocelyn B. Koch
Mailing address: 88 West McIntyre Street
Key Biscayne, FL 33149
Telephone number: 305-365-5506
Email: jkoch@keybiscayne.fl.gov
17. Nonassignability. This Agreement shall not be assignable by Contractor unless such
assignment is first approved by the Village Manager. The Village is relying upon the apparent
qualifications and expertise of the Contractor, and such firm’s familiarity with the Village’s
area, circumstances and desires.
18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and be enforceable to the fullest
extent permitted by law.
19. Independent Contractor. The Contractor and its employees, volunteers and agents shall be
and remain an independent contractor and not an agent or employee of the Village with respect
to all of the acts and services performed by and under the terms of this Agreement. This
Agreement shall not in any way be construed to create a partnership, association or any other
kind of joint undertaking, enterprise or venture between the parties.
20. Compliance with Laws. The Contractor shall comply with all applicable laws, ordinances,
rules, regulations, and lawful orders of public authorities in carrying out Services under this
Agreement, and in particular shall obtain all required permits from all jurisdictional agencies
to perform the Services under this Agreement at its own expense.
Contract No. 2023-10 Page 9 of 11
21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action
with respect to any conduct of the other which is in violation of the terms of this Agreement
shall not be construed as a waiver of the violation or breach, or of any future violation, breach
or wrongful conduct.
22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts
beyond the date of the term of the Agreement, shall survive termination of the Agreement,
shall remain in full force and effect unless and until the terms or conditions are completed and
shall be fully enforceable by either party.
23. Prohibition of Contingency Fees. The Contractor warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely for the
Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any
person(s), company, corporation, individual or firm, other than a bona fide employee working
solely for the Contractor, any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
24. Public Entity Crimes Affidavit. Contractor shall comply with Section 287.133, Florida
Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by
reference, including execution of any required affidavit.
25. Counterparts. This Agreement may be executed in several counterparts, each of which shall
be deemed an original and such counterparts shall constitute one and the same instrument.
26. Conflicts; Order of Priority. This document without exhibits is referred to as the “Base
Agreement.” In the event of a conflict between the terms of this Base Agreement and any
exhibits or attachments hereto, or any documents incorporated herein by reference, the conflict
shall be resolved in the following order of priorities and the more stringent criteria for
performance of the Services shall apply:
26.1.1. First Priority: Base Agreement;
26.1.2. Second Priority: Exhibit “A,” the Scope of Services;
26.1.3. Third Priority: Exhibit “C,” the Rate Schedule;
26.1.4. Fourth Priority: the ITB; and
26.1.5. Fifth Priority: Exhibit “B,” Contractor’s Proposal.
27. E-Verify Affidavit. In accordance with Section 448.095, Florida Statutes, the Village requires
all contractors doing business with the Village to register with and use the E-Verify system to
verify the work authorization status of all newly hired employees. The Village will not enter
into a contract unless each party to the contract registers with and uses the E-Verify system.
The contracting entity must provide of its proof of enrollment in E-Verify. For instructions on
how to provide proof of the contracting entity’s participation/enrollment in E-Verify, please
visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-
in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read
Contract No. 2023-10 Page 10 of 11
Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by
Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits
from subcontractors; and has executed the required affidavit attached hereto and incorporated
herein.
28. Background Checks. Prior to the execution of this Agreement, the Contractor shall furnish
the Village with a copy of a screening and background check, including a criminal background
check for Contractor, its officials, agents, employees or subcontractors providing Services
under this Agreement. The Contractor shall be responsible for updating the Village in writing
with any additions and deletions of the individuals authorized to provide Services under this
Agreement. In the event that additional individuals are authorized to perform such Services,
the Contractor shall furnish the Village with a copy of a screening and background check,
including a criminal background check, prior to such individual commencing such Services.
It shall be in the Village Manager’s complete and sole discretion as to whether the type of
check and the results are acceptable. If compliance with this section is required, the Village
shall select this box: ☒.
[Remainder of page intentionally left blank. Signature pages follow.]
CLOSE
LN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first
stated above.
VILLAGE OF KEY BISCAYNE
r31x.uSiu•ixd Lay
r_
((MtWatt4t/I,+.
Steven . Uliiiliaiaisan
Village Manager
Attest:
By.
Jocelyn B. och
Village Clerk
Approved as to form and legal sufficiency;
rlu:..SlLlnrd ley
LU4
Weiss Sawa ieIm in Cole & Bierman, P.L.
Village Attorney
Addresses for Notice:
Village of Key Biscayne
Attn: Village Manager
88 West McIntyre Street
Key Biscayne, FL 33149
305-365-5514 (telephone)
305-365.8936 (facsimile)
swilliamson(r keybiscayne.t1.gov (email)
With a copy to:
Weiss Scrota Hclfrnan Cole & Bierman, P.L.
Attn: Chad Friedman, Esq.
Village of Key Biscayne Attorney
2800 Ponce de Leon Boulevard, Suite 1200
Coral Gables, FL 33134
cfriednwn@wsh-law.com (email)
Contract No. 2023-) 0
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Page 11 of 11
E -VERIFY AFFIDAVIT
In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing
business with the Village to register with and use the E -Verify system to verify the work
authorization status of all newly hired employees. The Village will not enter into a contract unless
each party to the contract registers with and uses the E -Verify system.
The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on
how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit:
https://www.e-verify.govf faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-
verifv
By signing below, the contracting entity acknowledges that it has read Section 448.095, Florida
Statutes and will comply with the E -Verify requirements imposed by it, including but not limited
to obtaining E -Verify affidavits from subcontractors.
I -Check here to confirm proof of enrollment in E -Verify has been attached to this Affidavit.
in the presence o
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Witness #2 Print Name: \j ..
State of Florida
County of
Signed, sealed and delivered by:
Print Name: 1-`� ,,ts
Title: CJ t.../D.1-4&-e-
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Entity Name: .,,,,,: Cc C bi � �tcC J.L
ACKNOWLEDGMENT
The foregoing instrument was acknowledged before me by means of _
online notarization, this \S day of , 20 by -cr,a. Est .S
(name of person) as ,� (type of authority) for 1i
C,rc�5?,i r' 50or ., (name of party on behalf of whom instrument is executed).
KARLA C. SIMPSON f
:*2 MY COMMISSION # 290613
EXPIRES: July 21, 2028
Notary
Personally known to me; or
Produced identification (Type of Identification:
Did take an oath; or
Did not take an oath
Contract No. 2023-10
ysical presence or
)
E -Verify Affidavit
Contract No. 2023-10
EXHIBIT A
SCOPE OF SERVICES
School Crossing Guard Services – ITB # 2023-10
8
SECTION 2. SCOPE OF WORK / TECHNICAL SPECIFICATIONS
2.1 SCOPE OF WORK:
The Village of Key Biscayne is seeking a company to provide school crossing guard services when and
where needed throughout the Village. The successful bidder will be expected to provide crossing guards
at the locations specified by the Village and at all times when students are traveling to/from school and
during requested special events. The successful bidder shall be completely responsible for the supervision
of such personnel in accordance with the contract specifications, terms and conditions, and shall exercise
control over such personnel employed by them to fulfill the requirements of the contract. The Village
reserves the right to add additional posts as deemed necessary with advance notification at any time
throughout the contract.
2.2 SPECIFICATIONS AND REQUIREMENTS
2.2.1 Successful Bidder will conduct a criminal background check on all employees or contract
personnel employed for any assignments to the Village and submit results to the Village.
Eligible employees shall have no felony convictions, nor any offenses listed on Florida
Department of Children and Family Affidavit of Good Moral Character.
2.2.2 Mandate that all employees immediately report any criminal charges brought against them
within 24 hours of occurrence or before the start of their next shift, whichever comes first to
their field supervisor. Successful Bidder is required to immediately notify the Village upon
receipt of such information.
2.2.3 Provide employees who are neat, clean, well-groomed, and courteous. All employees must
be at least eighteen (18) years of age. It will be required to remove any employee if requested
by the Village and substitute with an acceptable employee.
2.2.4 Ensure all employees have completed all required training before being assigned to the
Village. Provide the Village with a list of names and evidence of such training for all Crossing
Guards, backup Crossing Guards and Field Supervisors. Changes to the list are to be provided
to the Village as they occur.
2.2.5 Ensure that adequate employees are available for the backup of any crossing guard in case of
absenteeism. Each backup shall be fully trained and familiar with the specific crossing guard
location.
2.2.6 Obtain the school calendar from Miami-Dade County Public Schools and provide crossing
guards during all times that school is in session at the applicable times of day, including Early
Release Days and Professional Study Days.
2.2.7 All assigned crossing guards must maintain safe control of pedestrian traffic by utilizing their
knowledge, skills, ability and training.
2.2.8 All crossing guards must be present at assigned areas at required times. Crossing guards shall
not leave their assigned area unattended at any time during their required shift times.
School Crossing Guard Services – ITB # 2023-10
9
2.2.9 All crossing guards are to complete necessary reports for incidents and report to their
supervisor immediately. Such incident reports should be sent to the Village’s representative
as identified in the contract.
2.2.10 All crossing guards shall maintain a high level of professionalism at all times while on duty.
2.2.11 All employees must always wear proper uniforms while on duty.
2.2.12 Field supervisors must be knowledgeable of the specification requirements and post
instructions to ensure strict compliance by assigned Crossing Guard at each post.
2.2.13 Field supervisors are responsible for scheduling relief for Crossing Guard breaks, absences or
any other occurrences.
2.2.14 Field supervisors are responsible for ensuring that assigned areas are staffed at all times and
not left abandoned.
2.3 TRAINING
In accordance with Florida Statute 316.75, School Crossing Guard Act, the successful bidder shall
guarantee that all persons employed as Crossing Guards and/or Field Supervisors successfully complete
training for their respective positions. Training shall be provided following the standards and guidelines
established by the State of Florida Department of Transportation. Training will be conducted in
conjunction with the police department. Training shall occur in July, prior to the commencement of the
school calendar year. All required training certificates will be provided to the Village as requested prior
to the start of service.
The successful bidder shall also provide at least one (1) training/re-training session per year, and any
additional training that may be needed throughout the contract term.
2.4 EQUIPMENT AND UNIFORMS
The successful bidder shall provide all equipment necessary for Crossing Guards to perform their assigned
duties including, but not limited to safety vests, fluorescent gloves, hand-held stop signs and whistles.
The successful bidder shall also provide Crossing Guards with a uniform approved by the Village that
includes a shirt, shoes, pants or shorts, hat, coat and raincoat. All shirts and coats must clearly display the
company name and employee name.
Bidder shall ensure photo identification is always carried by all employees.
2.5 SPECIAL EVENTS
The successful bidder shall provide pedestrian traffic Crossing Guards for requested Village special events.
The Village will provide the specific dates and post assignments for these events when known to the
Village. In addition to the requested number of Crossing Guards for the Special Event, one (1) Field
Supervisor shall be assigned and remain on site. The Village will provide at least a fourteen (14) day
advanced notice of the requirement. The Village will guarantee a minimum of three (3) hours per position,
per event.
School Crossing Guard Services – ITB # 2023-10
10
2.6 FEES & COSTS
The Bidder’s hourly rate for the following positions shall include, but not be limited to all labor,
supervision, benefits, travel, insurance, equipment/materials, uniforms, and any other contractor
expenses incurred in performing the work specified.
The Village expects the hourly rate paid to all employees by the successful bidder to be consistent with
neighboring communities that provide similar public or privatized services.
Estimated annual hours are provided below; however, the Village does not guarantee the number of hours
in this contract.
Position Total # of
Guards
Hours
per Day
# of Days
Per Week
# of
Days
Est. Total
Hours
Crossing Guard 22 4 5 180 15,840
Special Event Crossing Guard * 0 0 0 0 0
* Special event hours are based on Fiscal Year 21/22 event and are subject to change.
2.7 SCHEDULE OF SERVICES
Key Biscayne Community Day School
# of Posts Day(s) Time Start Time End
8 Monday – Friday 7:45am 8:45am
8 Monday, Tuesday, Thursday, Friday 2:30pm 3:30pm
8 Wednesday 1:30pm 2:30pm
4 Monday – Friday 7:45am 8:45am
4 Monday, Tuesday, Thursday, Friday 2:30pm 3:30pm
4 Wednesday 1:30pm 2:30pm
2 Monday – Friday 7:00am 9:00am
2 Monday – Friday 2:00pm 4:00pm
St. Agnes Academy
# of Posts Day(s) Time Start Time End
2 Monday – Friday 7:00am 9:00am
1 Monday – Friday 7:00am 8:00am
2 Monday – Friday 2:00pm 4:00pm
1 Monday – Friday 2:00pm 3:00pm
***Village would like Company of Choice to include the option of possibly adding two additional posts
staffing (4) four additional crossing guards. Optional post include:
Key Colony
# of Posts Day(s) Time Start Time End
2 Monday – Friday 7:00am 9:00am
2 Monday – Friday 2:00pm 4:00pm
School Crossing Guard Services – ITB # 2023-10
11
Mast Academy
# of Posts Day(s) Time Start Time End
2 Monday – Friday 7:00am 9:00am
2 Monday – Friday 2:00pm 4:00pm
2.8 ANNUAL TERMS OF SERVICE
Servicing shall be provided to the above listed establishments under the following terms:
1. 180 school days per year
2.9 SCHOOL CROSSING GUARD PERFORMANCE CHECKLIST
School crossing guards’ understanding of their role and standard crossing procedures may be assessed
through use of the Performance Checklist for the Village of Key Biscayne. Results will be shared with the
school crossing guard company and gaps in knowledge should be addressed before the guard assumes
independent responsibility for a post.
The Performance Checklist may be used on an annual basis to provide information on quality of service
or performance. Guards and supervisors shall be observed by the Village while at their post can confirm
that the guard or supervisor has a firm understanding of job responsibilities and procedures and can bring
to light any misunderstandings or omissions in the crossing guard training. Performance review will
benefit both the contractor and the Village and ultimately student pedestrians.
x Each guard should be observed by the Village at least once during her/his term.
x A copy of the observation report should be shared with the contractor for the opportunity to discuss the
report. After documented review, inappropriate behavior that has been observed may be addressed by
issuance of a notice and may result in termination of agreement.
School Crossing Guard Services – ITB # 2023-10
12
END OF SECTION
PERFORMANCE CHECKLIST FOR VILLAGE OF
KEY BISCAYNE
D a t e :
Company's Name Village Reviewer
For each task performed satisfactorily, place an "S" in the appropriate field. For each task performed
unsatisfactorily, place a "U" in the box. During Supervised Duty, two observations are conducted for a
minimum of 30 minutes each at the guard's assigned crossing during his regular shift (if the guard
performs crossing duty in both the morning and afternoon, one observation should be conducted
during the morning shift and the other during the afternoon). The guard must perform all tasks listed
satisfactorily in the second observation. If not, a third and final observation may be conducted within
two weeks of the second observation. If one or more tasks are performed unsatisfactorily during the
Third
On-Site Observation, the guard does not meet standards and should be suspended until successfully
retrained or terminated.
On-Site Observations
First Second Third
S/U
S/U
S/U
1. The guards are wearing the complete uniform adopted by the employing agency, in conformance
with state guidelines.
2. The guards have brought all assigned equipment (vest, whistle, gloves, stop paddle, etc.) and
uses it properly.
3. The guards demonstrate understanding of the function of pedestrian signals, traffic signals and
crosswalks.
4. The guards appear alert and attentive to potential hazards in the crossing zone area.
5. The guards display interest in overall safety of both pedestrian and vehicular traffic.
6. The guards is correctly positioned at the edge of the roadway in front of children prior to crossing.
7. The guards demonstrate the proper search pattern (left, right, left and over shoulder) before
entering the roadway.
8. The guards ensures that children remain on the sidewalk or at the edge of the roadway until they
are told to cross.
9. The guards properly position self in the roadway for maximum visibility.
10. The guards makes sure that all motor vehicle traffic has stopped on the roadway that will be
crossed before allowing children to cross.
11. The guards instructs children to cross behind him/her.
12. The guards remains in the intersection until all children have safely crossed the roadway.
Assignment:
First On-site Observation
Time Observed
Village's Signature
Printed Name
Second On-site Observation
Time Observed
Village's Signature
Printed Name
Third On-site Observation
Time Observed
Village's Signature
Printed Name
Comments:
Contract No. 2023-10
EXHIBIT B
CONTRACTOR’S BID
VILLAGE OF KEY BISCAYNE
88 West McIntyre Street
Key Biscayne, Florida 33149
INVITATION TO BID
ITB # 2023-10
SCHOOL CROSSING GUARD SERVICES
ITB Release Date:
Non -Mandatory Pre -Bid Conference:
Written Questions Due:
Response to Questions:
Bids Due:
Submit To:
April 25, 2023
N/A
May 08, 2023, 9:00 A.M.
May 11, 2023
May 26, 2023,11:30 A.M.
Via DemandStar
https://www.demandstar.com
School Crossing Guard Services — ITB # 2023-10
PUBLIC NOTICE
SCHOOL CROSSING GUARD SERVICES
PUBLIC NOTICE AND ADVERTISEMENT FOR BIDS
INVITATION TO BID
RFP # 2023-10
Pre -Bid Conference: N/A,
Bid Deadline:
May 06, 2023, AT 11:30 AM
The Village of Key Biscayne ("Village") has issued a Request for Proposal ("RFP") to interested, qualified
and licensed contractors in the State of Florida, for the following services/project: SCHOOL CROSSING
GUARD SERVICES. The Village of Key Biscayne encourages small and minority business, women's
business enterprises, and labor surplus area firms to submit proposals.
Proposals must be received by the deadline date, submitted to:
DEMANDSTAR
https:/lwww.demandstar.com
Bid packages will be available on the Village's website www.kevbiscavne.fi.eov/procurement or may
be available on Demandstar. For further information contact:
Procurement
procurement@kevbiscavne.fl.eov
Questions and comments must be received no later than, May 08, 2023, 9:00 a.m. Proposers, their
agents, and associates are encouraged not to contact or solicit any Village Council Member, Village
employee, or official regarding this RFP/ITB/RFQ after the bid opening. Only that individual listed above
as the contact person shall be contacted.
Dated: April 25, 2023
2
School Crossing Guard Services— ITB # 2023-10
TABLE OF CONTENTS
PUBLIC NOTICE 2
SECTION 1— Information and Instruction for Proposers 4
SECTION 2 -- General Requirements and Scope of Work 8
SECTION 3 — Proposal Submission Requirements 13
SECTION 4 — General Requirements 18
SECTION 5 — Forms, Affidavits, and Attachments 21
FORMS AND SUBMISSIONS
Attachment A — Draft Contract 52
EXHIBIT A — Scope of Work 62
EXHIBIT B — Bid Schedule 63
3
School Crossing Guard Services — ITB # 2023-10
SECTION 1. INFORMATION FOR THE PROPOSERS
1.1 GENERAL INFORMATION/STATEMENT OF PURPOSE
The Village of Key Biscayne (the "Village"), a municipality located in Miami -Dade County, Florida, hereby
requests bids as further defined in Section 2 of this invitation to bid ("Services") to provide school crossing
guard services when and where needed throughout the Village. The successful bidder will be expected to
provide crossing guards at the locations specified by the Village and at all times when students are
traveling to/from school and during requested special events. The successful bidder shall be completely
responsible for the supervision, scheduling and payroll of such personnel in accordance with the contract
specifications, terms and conditions, and shall exercise control over such personnel employed by them to
fulfill the requirements of the contract. Service shall be in full accordance with the specifications, terms
and conditions contained in this Invitation to Bid (ITB).
1.2 INTRODUCTION/BACKG ROUND
The Village of Key Biscayne (the "Village") is located on an island approximately six (6) miles into Biscayne
Bay and connected to the mainland via the Rickenbacker Causeway. Crandon Boulevard, a four -lane road
with a median, bisects the Village. Shopping centers and single purpose commercial buildings line Crandon
Boulevard. Towards the west lies single family homes. The east side of Crandon Boulevard contains mid
to high rise multiple family buildings, one single family district, townhomes, and another single-family
area that is part of a planned unit development. The incorporated Village is flanked by two large parks:
Crandon Park to the north and Bill Baggs Cape Florida Recreation Area to the south. The latter receives
over a million visitors per year and is a major contributor to traffic congestion on the weekends and
holidays. The Village is the home to approximately 15,000 residents residing on 1.25 square miles.
The Village is committed to efficient government administration. A small core of the Village staff has been
serving its residents, businesses, and visitors exceptionally well through their dedication and with the help
of consultants, contractors, and service providers who also have been committed to providing quality
products at competitive prices. We expect to continue this tradition.
1.3 WA
1.4 SUSPENSION/DEBARMENT
A prospective Bidder that is listed on the government -wide Excluded Parties List System in the System for
Award Management (www.SAM.gov ), or that is suspended or debarred by the State of Florida, cannot be
awarded a contract.
1.5 DISADVANTAGED BUSINESS & WORKER UTILIZATION
Bidders are encouraged to utilize small, women and minority -owned businesses as subcontractors
whenever possible. Lists of local certified businesses are available on Miami -Dade County's website at
https://mdcsbd.eob2e.comffrontend/searchcertifieddirectorv.aso In addition, Proposers may request
assistance from organizations such as the Small Business Administration and the Minority Business
Development Agency of the Department of Commerce.
Proposers who intend to hire additional workers for Village projects are encouraged to hire local workers.
CareerSource South Florida maintains a job clearinghouse that can assist in connecting contractors with
trained local construction workers.
4
School Crossing Guard Services— ITB # 2023-10
1.6 VILLAGE RIGHTS
The Village reserves the right to award one or more contract(s) to the Respondent(s) in accordance with
what the Village deems in its best interest. Notwithstanding, the Village may, at its sole discretion, reject
all responses and cancel the solicitation, in which case no award will be made.
The Village reserves the right to accept or reject any or all Responses, based upon its deliberations and
opinions. In making such determination, the Village reserves the right to investigate the financial
capability, integrity, experience and quality of performance of each Consultant, including officers,
principals, senior management and supervisors as well as the staff identified in the RFP.
The Village also reserves the right to waive minor variations or irregularities in the Responses.
1.7 SCHEDULE OF EVENTS
The following schedule shall govern this RFP. The Village reserves the right to change the scheduled dates
and times at its sole discretion.
No.
Event
Date
1
Advertisement/ Distribution of RFP
April 25, 2023
3
Closing Date for Bidder Questions
May 08, 2023 at 9:00 AM
4
Village's Answers to Questions by Bidders
May 11, 2023
5
Proposals Due and Opening on Zoom
May 26, 2023 at 11:30 AM
6
Staff Member's Review of Technical Proposals
May 31, 2023
7
Evaluation Committee Meeting
June 06, 2023
8
Reference Checks
June 06, 2023
9
Presentations
TBD
10
Final Selection/Rank
June 08, 2023
11
Contract Negotiation
June 08, 2023
12
Award Recommendation
June 13, 2023 or later
1.8 REQUEST FOR INFORMATION (RFIZ
Vendors may request additional information, clarification, or modifications in the form of a Request for
Information ("RFI"). Vendors seeking such information must email their RFIs to
procurement@kevbiscavne.fl.eov in order to receive a response. The request must include the vendor's
name, the RFP number, and RFP title. Any RFI must be submitted prior to the deadline for questions
indicated in the schedule of events in Section 1.4 to receive a response. Late or mis-delivered requests
may not receive a Village response.
The Village will issue responses to RFIs, and any other corrections or amendments it deems necessary, in
the form of a written addendum. The Village, at its sole discretion, may not issue a response to an RFI.
Vendors should not rely on any representations made outside of these written addenda. Where a conflict
appears between the RFP and any issued addenda, the last addendum issued will prevail.
Addenda will be made available on the Village of Key Biscayne website
www.kevbiscayne.fl.gov/procurement and DemandStar. It is the vendor's sole responsibility to ensure
receipt of all addenda prior to submitting a response.
5
School Crossing Guard Services — ITB # 2023-10
1.9 ADDENDA
if the Village finds it necessary to add to, or amend this RFP prior to the Response submittal deadline, the
Village will issue written addenda/addendum. Each Vendor must acknowledge receipt of each addendum
by signing the acknowledgement (Section 4) and providing it with its Response.
1.10 DISCREPANCIES, ERRORS AND OMISSIONS
Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported in writing to
the Procurement Division at procurement@kevbiscavne.fl.eov. If applicable, the Village will issue a
written addendum to the RFP clarifying such conflicts or ambiguities. It is agreed that any such alleged
discrepancies, errors, or omissions will not be construed against the drafting party.
1.11 CERTIFICATION
The signer of the Response (to this ITB) must declare by signing the Forms included in Section 5 that the
person(s), firm(s) and parties identified in the Response are interested in and available for providing the
Services; that the Response is made without collusion with any other person(s), firm(s) and parties; that
the Response is fair in all respects and is made in good faith without fraud; and that the signer of the cover
letter of the Response has full authority to bind the person(s), firm(s) and parties identified in the
Response.
1.12 PRE -BID MEETING/SITE VISIT
1.13 VILLAGE AUTHORITY
Proposals will be selected at the sole discretion of the Village. The Village reserves the right to waive any
irregularities in the request process, to reject any or all proposals, reject a proposal which is in any way
incomplete or irregular, re -bid the entire solicitation or enter into agreements with more than one
Proposer. Proposals received after the deadline provided in this RFP will not be considered.
1.14 RESPONSE/PRESENTATION COSTS
The Village shall not be liable for any costs, fees, or expenses incurred by any Vendor in responding to this
RFP, nor subsequent inquiries or presentations relating to its Response.
1.15 TERMS OF ENGAGEMENT
The Vendor, by submission of its Proposal, agrees to the terms and conditions contained in the contract
attached hereto as Attachment "A," ("Contract") and further agrees to execute the Contract without
change. Notwithstanding, the Village, in its sole discretion, reserves the right to negotiate the final
contract price or any terms and conditions.
The initial contract term is for three (3) years with the option to extend at its sole discretion for two (2)
one-year (1 -year) renewal terms for the maximum of five (5) years. The Proposer understands that this
RFP does not constitute an agreement or a contract with the Proposer. A proposal is not binding until
proposals are approved by the Village of Key Biscayne Council and both parties execute a written contract.
Proposals that are conditioned to additions, deletions, or revisions to the Contracts teens and
conditions will be rejected as non -responsive.
1.16 NOTICE TO PROCEED
The Successful Proposer shall not begin work until the Village issues a written Notice to Proceed ("NTP").
Work performed by the Successful Proposer prior to receiving the NTP shall be deemed non-compensable
6
School Crossing Guard Services — ITB 112023-10
by the Village. The Successful Proposer shall not have any recourse against the Village for prematurely
performing unauthorized work.
END OF SECTION
7
School Crossing Guard Services— ITB # 202340
SECTION 2. SCOPE OF WORK / TECHNICAL SPECIFICATIONS
2.1 SCOPE OF WORK:
The Village of Key Biscayne is seeking a company to provide school crossing guard services when and
where needed throughout the Village. The successful bidder will be expected to provide crossing guards
at the locations specified by the Village and at all times when students are traveling to/from school and
during requested special events. The successful bidder shall be completely responsible for the supervision
of such personnel in accordance with the contract specifications, terms and conditions, and shall exercise
control over such personnel employed by them to fulfill the requirements of the contract. The Village
reserves the right to add additional posts as deemed necessary with advance notification at any time
throughout the contract.
2.2
SPECIFICATIONS AND REQUIREMENTS
2.2.1 Successful Bidder will conduct a criminal background check on all employees or contract
personnel employed for any assignments to the Village and submit results to the Village.
Eligible employees shall have no felony convictions, nor any offenses listed on Florida
Department of Children and Family Affidavit of Good Moral Character.
2.2.2 Mandate that all employees immediately report any criminal charges brought against them
within 24 hours of occurrence or before the start of their next shift, whichever comes first to
their field supervisor. Successful Bidder is required to immediately notify the Village upon
receipt of such information.
2.2.3 Provide employees who are neat, clean, well-groomed, and courteous. All employees must
be at least eighteen (18) years of age. It will be required to remove any employee if requested
by the Village and substitute with an acceptable employee.
2.2.4 Ensure all employees have completed all required training before being assigned to the
Village. Provide the Village with a list of names and evidence of such training for all Crossing
Guards, backup Crossing Guards and Field Supervisors. Changes to the list are to be provided
to the Village as they occur.
2.2.5 Ensure that adequate employees are available for the backup of any crossing guard in case of
absenteeism. Each backup shall be fully trained and familiar with the specific crossing guard
location.
2.2.6 Obtain the school calendar from Miami -Dade County Public Schools and provide crossing
guards during all times that school is in session at the applicable times of day, including Early
Release Days and Professional Study Days.
2.2.7 All assigned crossing guards must maintain safe control of pedestrian traffic by utilizing their
knowledge, skills, ability and training.
2.2.8 All crossing guards must be present at assigned areas at required times. Crossing guards shall
not leave their assigned area unattended at any time during their required shift times.
s
School Crossing Guard Services— ITB # 2023-10
2.2.9 All crossing guards are to complete necessary reports for incidents and report to their
supervisor immediately. Such incident reports should be sent to the Village's representative
as identified in the contract.
2.2.10 All crossing guards shall maintain a high level of professionalism at all times while on duty.
2.2.11 All employees must always wear proper uniforms while on duty.
2.2.12 Field supervisors must be knowledgeable of the specification requirements and post
instructions to ensure strict compliance by assigned Crossing Guard at each post.
2.2.13 Field supervisors are responsible for scheduling relief for Crossing Guard breaks, absences or
any other occurrences.
2.2.14 Field supervisors are responsible for ensuring that assigned areas are staffed at all times and
not left abandoned.
2.3 TRAINING
In accordance with Florida Statute 316.75, School Crossing Guard Act, the successful bidder shall
guarantee that all persons employed as Crossing Guards and/or Field Supervisors successfully complete
training for their respective positions. Training shall be provided following the standards and guidelines
established by the State of Florida Department of Transportation. Training will be conducted in
conjunction with the police department. Training shall occur in July, prior to the commencement of the
school calendar year. All required training certificates will be provided to the Village as requested prior
to the start of service.
The successful bidder shall also provide at least one (1) training/re-training session per year, and any
additional training that may be needed throughout the contract term.
2.4 EQUIPMENT AND UNIFORMS
The successful bidder shall provide all equipment necessary for Crossing Guards to perform their assigned
duties including, but not limited to safety vests, fluorescent gloves, hand-held stop signs and whistles.
The successful bidder shall also provide Crossing Guards with a uniform approved by the Village that
includes a shirt, shoes, pants or shorts, hat, coat and raincoat. All shirts and coats must clearly display the
company name and employee name.
Bidder shall ensure photo identification is always carried by all employees.
2.5 SPECIAL EVENTS
The successful bidder shall provide pedestrian traffic Crossing Guards for requested Village special events.
The Village will provide the specific dates and post assignments for these events when known to the
Village. in addition to the requested number of Crossing Guards for the Special Event, one (1) Field
Supervisor shall be assigned and remain on site. The Village will provide at least a fourteen (14) day
advanced notice of the requirement. The Village will guarantee a minimum of three (3) hours per position,
per event.
School Crossing Guard Services — ITS # 2023-10
2.6 FEES & COSTS
The Bidder's hourly rate for the following positions shall include, but not be limited to all labor,
supervision, benefits, travel, insurance, equipment/materials, uniforms, and any other contractor
expenses incurred in performing the work specified.
The Village expects the hourly rate paid to all employees by the successful bidder to be consistent with
neighboring communities that provide similar public or privatized services.
Estimated annual hours are provided below; however, the Village does not guarantee the number of hours
in this contract.
Position
Total # of Hours # of Days # of Est. Total
Guards per Day Per Week Days Hours
Crossing Guard 22 I 4
Special Event Crossing Guard *
5 [ 180 I 15,840
0 f 0 1 0 0 I
I* Special event hours are based on Fiscal Year 21/22 event and are subject to change.
2.7 SCHEDULE OF SERVICES
Key Biscayne Community Day School ,
# of Posts
Day(s)
Time Start
Time End
8
Monday — Friday
7:45am
8:45am
8
Monday, Tuesday, Thursday, Friday
2:30pm
3:30pm
8
Wednesday
1:30pm
2:30pm
4
Monday — Friday
7:45am
8:45am
4
Monday, Tuesday, Thursday, Friday
2:30pm
3:30pm
4
Wednesday
1:30pm
2:30pm
2
Monday — Friday
7:00am
9:00am
2
Monday — Friday
2:00pm
4:00pm
St. Agnes Academy #'`
# of Posts
Day(s)
Time Start
Time End
2
Monday— Friday
7:00am
9:00am
1
Monday — Friday
7:00am
8:00am
2
Monday — Friday
2:00pm
4:00pm
1
Monday — Friday
2:00pm
3:00pm
***Village would like Company of Choice to include the option of possibly adding two additional posts
staffing (4) four additional crossing guards. Optional post include:
Key Colony
# of Posts
Day(s)
Time Start
Time End
2
Monday -- Friday
7:00am
9:00am
2
Monday — Friday
2:00pm
4:00pm
10
School Crossing Guard Services — IT8 # 2023-10
Mast Academy
# of Posts
Day(s)
Time Start
Time End
2
Monday — Friday
7:OOam
9:OOam
2
Monday — Friday
2:00pm
4:OOpm
2.8 ANNUAL TERMS OF SERVICE
Servicing shall be provided to the above listed establishments under the following terms:
1. 180 school days per year
2.9 SCHOOL CROSSING GUARD PERFORMANCE CHECKLIST
School crossing guards' understanding of their role and standard crossing procedures may be assessed
through use of the Performance Checklist for the Village of Key Biscayne. Results will be shared with the
school crossing guard company and gaps in knowledge should be addressed before the guard assumes
independent responsibility for a post.
The Performance Checklist may be used on an annual basis to provide information on quality of service
or performance. Guards and supervisors shall be observed by the Village while at their post can confirm
that the guard or supervisor has a firm understanding of job responsibilities and procedures and can bring
to light any misunderstandings or omissions in the crossing guard training. Performance review will
benefit both the contractor and the Village and ultimately student pedestrians.
x Each guard should be observed by the Village at least once during her/his term.
x A copy of the observation report should be shared with the contractor for the opportunity to discuss the
report. After documented review, inappropriate behavior that has been observed may be addressed by
issuance of a notice and may result in termination of agreement.
11
School Crossing Guard Services — ITB # 2023-10
PERFORMANCE CHECKLIST FOR VILLAGE OF
Date:
l # KEY BISCAYNE
Company's Name ► Village Reviewer
,.
For each task perfo ed satisfactorily, place an "S" in the appropriate field. For each task performed
unsatisfactorily, place a "U" in the box. During Supervised Duty, two observations are conducted for a
On -Site Observations
minimum of 30 minutes each at the guard's assigned crossing during his regular shift (if the guard
performs crossing duty in both the morning and afternoon, one observation should be conducted
First
Seccnd
Third
during the morning shift and the other during the afternoon). The guard must perform all tasks listed
satisfactorily in the second observation. If not, a third and final observation may be conducted within
two weeks of the second observation. If one or more tasks are performed unsatisfactorily during the
Third
On -Site Observation, the guard does not meet standards and should be suspended until successfully
retrained or terminated.
SN
S/U
S/U
1. The guards are wearing the complete uniform adopted by the employing agency, in conformance
with state guidelines.
2. The guards have brought all assigned equipment (vest, whistle, gloves, stop paddle, etc.) and
uses it properly.
L
3. The guards demonstrate understanding of the function of pedestrian signals, traffic signals and
crosswalks.
4. The guards appear alert and attentive to potential hazards in the crossing zone area.
5. The guards display interest in overall safety of both pedestrian and vehicular traffic.
6. The guards is correctly positioned at the edge of the roadway in front of children prior to crossing.
7. The guards demonstrate the proper search pattern (left, right, left and over shoulder) before
entering the roadway.
i
8. The guards ensures that children remain on the sidewalk or at the edge of the roadway until they
are told to cross.
9. The guards properly position self in the roadway for maximum visibility.
10. The guards makes sure that all motor vehicle traffic has stopped on the roadway that will be
crossed before allowing children to cross.
1 1. The guards instructs children to cross behind him/her.
12. The guards remains in the intersection until all children have safely crossed the roadway.
Assignment:
First On -site Observation
Second On -site Observation
Third On -site Observation
Time Observed
Time Observed
Time Observed
Village's Signature
Village's Signature
, Village's Signature
Printed Name
Printed Name
Printed Name
Comments:
END OF SECTION
12
School Crossing Guard Services— ITB # 2023-10
SECTION 3. BID SUBMISSION REQUIREMENTS
3.1 GENERAL BID INSTRUCTIONS
Bids are to be uploaded on DemandStar by no later than the Bid Due date and time listed in Section 1.7.
Any Bid received after the deadline or delivered in any other manner shall not be considered for award.
Bidders are responsible for ensuring that their Bid is delivered by the deadline.
Bids should be signed by an official authorized to bind. Bids are to remain valid for at least 180 days. Upon
award of an Agreement, the contents of the Successful Bidder Bid shall be incorporated within and
included as part of the Agreement.
The responsibility for submitting a Bid before the stated time and date is solely and strictly that of the
Bidder. The Village is not responsible for any delayed, late, misdelivered, or non -delivered Bids, no matter
the cause.
3.2 DEFINITIONS
1. Days: Days shall mean calendar days.
2. Responsible Bidder: To be considered a "responsible" bidder, the Bidder must have adequate
equipment and personnel to do the Work within the time limits that are established, has adequate
financial status to meet the obligations to perform the Work and has not defaulted on a prior
contract.
3. Responsive Bidder: Any person, firm, or corporation submitting a Bid for the Work whose Bid
form is complete and includes all required attachments and enclosures, free from exclusions or
special conditions and has no alternative Bids for any items, unless alternatives are requested in
the specifications.
4. Work: The services required by the Contract Documents, including labor and materials.
3.3 ELIGIBILITY
in addition to other requirements stated in this document, to be eligible for award, Bidders must
demonstrate the following in their response:
1. Bidder must be appropriately licensed and in good standing with the Florida Department of
Professional Regulation
2. Bidder must have three (3) years of continuous operation under the same name providing the
same Services;
3. Bidder's project team must have prior experience within the past three (3) years in the same
field as the Services;
4. Bidder's principal -in -charge must have a minimum of three (3) years of experience within the
same field as the Services; and
5. Bidder's project manager must have a minimum of three (3) years of experience in the same
field as the Services with prior project management experience and must be capable of speaking
and making decisions on behalf of the Respondent.
13
School Crossing Guard Services — ITB # 2023-10
Each Bidder shall meet all legal, technical, and professional requirements for providing the requested
Services.
The Bidder shall furnish such additional information as the Village may reasonably require. This includes
information that indicates financial resources as well as ability to provide the Services. The Village reserves
the right to make investigations of the Bidders' qualifications or any of its agents, as it deems appropriate.
3.4 BID SUBMISSION
The Bidder shall submit an original Bid on the bid forms attached to this ITB. The Bidder shall fill in all the
blank spaces completely for each and every unit item for which a Bid is tendered. The Bidder shall state
the price, for which s/he proposes to do each item of Work. The Bid shall include:
a) Bid Forms as specified in Section 5;
b) Certificate or Evidence of Insurance;
c) Projcct Schedule
d.)--Bid-Ge tee;
e) Contact information (name, telephone and email) for at least five (5) references for similar
projects performed within the last five (5) years.
f) Copies of any relevant business licenses, including occupation, and Florida registration (Company
certifications, not personal) and a copy of State Corporate or other proof from the State of Florida
that Proposer is authorized to do business in this State.
33 SUBMITTAL RECEIPT AND OPENING OF PROPOSALS
CONTRACTOR's solicitation response must be submitted electronically through DemandStar
(www.demandstar.com), the Village's designated electronic bidding system. It is solely the
CONTRACTOR's responsibility to assure its response is submitted and received in DemandStar by the date
and time specified in the solicitation. The Village will not consider responses received by any other means.
The official time for electronic submittals is the DemandStar server. All parties will, without reservation
accept the official time. Any bid may be rejected for noncompliance to requirements after a full review
by the Village. The sealed submittals will be publicly opened at the Village of Key Biscayne, Village Hall
online after the Proposal Submittal Deadline. Award of a proposal will be made at a Village Council
meeting.
ZOOM INFORMATION FOR ITS OPENING
Village of Key Biscayne Proposal Opening for RFP # 2023-10 School Crossing Guard Services
Join Zoom Meeting
https://us06web.zoom.us/j/86193280736?pwd=c2dFZGFORGIYVm04cmFIdIdSZUJIdz09
Meeting ID: 8619328 0736
Passcode: 063913
Date: May 26, 2023, 11:35 a.m.
14
School Crossing Guard Services— ITB # 2023-10
3.6
Bidders are responsible for thoroughly reading and understanding the information, instructions, and
specifications contained in the Invitation for Bids, and for investigating the site conditions at the Project
location(s), if applicable. At bid opening, each Bidder will be presumed to have read and to be thoroughly
familiar with the plans, specifications and contract documents (including all addenda). The failure or
omission of any bidder to examine any form, instrument, or document shall in no way relieve the Bidder
from any obligation in respect to their Bid.
INVEDTIGATION OF BIDDERS,
3.7 QUALIFICATION OF BIDDERS
The Village reserves the right to request any additional information necessary, including available
facilities, equipment and technological capabilities, in order to ascertain the Bidders capability to perform
the Work.
3.8 BID GUARANTY
A certified or cashier's check drawn on a national or state bank, or bid bond, in the amount of five percent
(5%) of the total bid, shall accompany each bid as a guarantee that the Bidder will, if award is made,
execute a Contract to do the Work for the amount proposed and furnish any required certificates of
insurance and bond documents. The bid bond shall be from a surety with an A -rating or better under
Best's Guidelines, made payable to: The Village of Key Biscayne.
Bid surety received from unsuccessful Bidders will be returned after the Contract is awarded and
executed, if requested by unsuccessful Bidder.
The failure of the successful Bidder(s) to execute a Contract and submit required insurance certificates
and bonds will result in forfeit of the Award. Each Bidder agrees in advance that the Village will sustain
certain damages too difficult to accurately ascertain. Accordingly, if the Award is forfeited under this
Section, the amount of the Bid Guaranty of the forfeiting Bidder will be retained by the Village, not as
forfeiture or a penalty, but as liquidated damages.
3.9 WITHDRAWAL OF A BID
A Bidder may withdraw its Bid at any date and time prior to the time the Bids are scheduled to be opened.
Notice of withdrawal shall be emailed directly to the Village Procurement Division, at
procurement@ keybiscayne.fLgov.
3.10 FAMIUARITY WITH LAWS
The Bidder is assumed to be familiar with all applicable Federal, State, and local laws, ordinances, rules,
and regulations that may in any manner affect the Work.
3.11 ASSIGNMENT, NON TRANSFERABILITY OF BID
A.
Bids shall not be assigned or transferred. A bidder who is, or may be, purchased by or merged
with any other corporate entity during any stage of the bidding process, through to and
including awarding of and execution of the Agreement, is subject to having its bid disqualified
as a result of such transaction. The Village Manager shall determine whether a bid is to be
disqualified in such instances.
B. If, at any time during the bidding process, filings, notices or like documents are submitted to
any regulatory agency concerning the potential acquisition of bidder, or the sale of a
15
School Crossing Guard Services — ITB # 2023-10
controlling interest in the bidder, or any similar transaction, the bidder shall immediately
disclose such information to the Village. Failure to do so may result in the bid being
disqualified, at the Village's sole discretion.
3.12 TIME AND AWARD
Bids shall be held firm for ninety (90) days from the date of bid opening to allow for the Village review,
award, and execution of the Contract. No modifications shall be submitted by Bidder or accepted by the
Village.
3.13 AWARD OF CONTRACT
The Award of the Contract will be to the lowest Responsive and Responsible Bidder(s), whose
qualifications indicate the Award will be in the best interest of the Village and whose Bid(s) complies with
the requirements of these specifications. The Village, as part of its evaluation may perform an examination
of the Bidder's facilities, including, but not be limited to, all properties operated by the Bidder, all
equipment used in the performance of business by the Bidder, and/or any other evidence, tangible or
intangible, that the Village may deem necessary to substantiate the technical and other qualifications,
and the abilities of the Bidder to perform the Work.
In no case will the Award be made until all necessary investigations have been made into the responsibility
of the Bidder(s) and the Village Manager is satisfied that the Bidder is qualified to do the Work and have
the necessary organization, capital and equipment to carry out the Work in the specified timeframes. In
evaluating responsibility, the Village may also consider previous contracts with the Village, past
performance and experience with other contracts, compatibility of the project team with Village
personnel, and any other criteria deemed relevant by the Village.
If the successful Bidder to whom a Contract is awarded forfeits the Award by failing to meet the conditions
of award, the Village may award the Contract to the next lowest Responsive and Responsible Bidder or
reject all Bids or re -advertise the Work.
3.14 BONDS
A Performance and a Payment Bond for the full amount of the Contract, shall be required in connection
with this Contract.
3.15
INSURANCE REQUIREMENTS
Bidder shall secure and maintain throughout the duration of the Contract, if selected, insurance of such
types and in such amounts not less than those specified below as satisfactory to Village, naming the Village
as an Additional Insured, underwritten by a firm rated A -X or better by A.M. Best and qualified to do
business in the State of Florida. The insurance coverage shall be primary insurance with respect to the
Village, its officials, employees, agents and volunteers naming the Village as additional insured. Any
insurance maintained by the Village shall be in excess of the Bidder's insurance and shall not contribute
to the Bidder's insurance. The insurance coverages shall include at a minimum the amounts set forth in
this section and may be increased by the Village as it deems necessary or prudent. Copies of Bidder's
actual Insurance Policies as required herein and Certificates of Insurance shall be provided to the Village,
reflecting the Village as an Additional Insured. Each Policy and certificate shall include no less than (30)
thirty -day advance written notice to Village prior to cancellation, termination, or material alteration of
said policies or insurance. All coverage forms must be primary and non-contributory and the Bidder shall
provide a waiver of subrogation for the benefit of the Village. The Bidder shall be responsible for assuring
16
School Crossing Guard Services — ITB # 2023-10
that the insurance policies and certificates required by this Section remain in full force and effect for the
duration of the Project.
a) Commercial General Liability coverage with limits of liability of not less than a $1,000,000
per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability
Insurance shall also include Completed Operations and Product Liability coverages and eliminate
the exclusion with respect to property under the care, custody and control of Bidder. The General
Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be
in the amount of $2,000,000 each.
b) Workers Compensation and Employer's Liability insurance, to apply for all employees for
statutory limits as required by applicable State and Federal laws. The policy(ies) must include
Employer's Liability with minimum limits of $1,000,000.00 each accident. No employee,
subcontractor or agent of the Bidder shall be allowed to provide Services pursuant to this 1TB who
is not covered by Worker's Compensation insurance.
c) Business Automobile Liability with minimum limits of $1,000,000.00 per Occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a
form no more restrictive than the latest edition of the Business Automobile Liability policy,
without restrictive endorsements, as filed by the Insurance Service Office, and must include
Owned, Hired, and Non- Owned Vehicles.
3.16
The successful Bidder(s) shall, within ten (10) days of receipt of a written notice of the Award of the
Contract, deliver to the Village a fully executed Contract and all requested certificates of insurance and
bonds.
EXECUTION OF CONTRACT
3.17 EXAMINATION OF CONDITIONS
It shall be the Proposer's responsibility to visit the proposed work site(s) and to thoroughly familiarize
himself with the nature and extent of the work to be performed and all local existing site conditions, to
make his own estimate of the facilities and difficulties attending the execution of the work; no allowance
shall be made by the Village for the Proposer's failure to do so.
END OF SECTION
17
School Crossing Guard Services— iTB # 2023-10
SECTION 4.
GENERAL REQUIREMENTS
4.1 RETENTION OF PROPOSAL
The Village reserves the right to retain all Proposals submitted and use any ideas contained in any
Proposals, regardless of whether that Bidder is selected.
4.2 PUBLIC RECORDS
Florida law provides that municipal records should be open for inspection by any person under Chapter
119, F.S. Public Records law. All information and materials received by the Village in connection with
Proposals shall become property of the Village and shall be deemed to be public records subject to public
inspection.
4.3
LOBBYIST REGISTRATION
Respondents must comply with the Village's lobbyist regulations. Please contact the Village Clerk at (305)
365-5506 for additional information.
4.4 PERMITS, TAXES, LICENSES
The Vendor shall, at its own expense, obtain all necessary permits, pay all licenses, fees and taxes required
to comply with all local ordinances, state and federal laws, rules, regulations and professional standards
that would apply to this contract.
4.5 LAWS, ORDINANCES
The Vendor shall observe and comply with all federal, state, and local laws, including ordinances, rules,
regulations and professional standards that would apply to the contract.
4.6
SCRUTINIZED COMPANIES
Pursuant to Section 287.135, Florida Statutes, a Proposer is ineligible to, and may not submit a Proposal
for, or enter into or renew a contract with VILLAGE for goods or services if at the time of submitting a
Proposal for a new contract or renewal of an existing contract:
A. for any contract amount, if the Proposer is on the Scrutinized Companies that Boycott Israel
List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of
Israel;
B. if $1 million or more and the Proposer is on the Scrutinized Companies with Activities in Sudan
List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,
created pursuant to Section 215.473, Florida Statutes; or
C. if $1 million or more and the Proposer is engaged in business operations in Cuba or Syria.
4.7 NON APPROPRIATION OF FUNDS
In the event that insufficient funds are appropriated, and budgeting or funding is otherwise unavailable
or not allocated in any fiscal period for the Agreement, the Village shall have the unqualified right to
terminate the Work Order(s), and/or Agreement, upon written notice to the Successful Proposer, without
any penalty or expense to the Village or recourse against the Village. No guarantee, promise, warranty, or
representation is made that any work or project(s) will be assigned to the Successful Proposer.
18
School Crossing Guard Services — ITB # 2023-10
4.8 PUBUC ENTITY CRIMES ACT
In accordance with the Public Entity Crimes Act, (Section 287.133, Florida Statutes) a person or affiliate
who is a contractor, who had been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the Village, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases or real property to the Village, may not be awarded or perform work
as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may
not transact business with the Village in excess of the threshold amount provided in Section 287.917,
Florida Statutes, for Category Two for a period of 36 months form the date of being placed on the
convicted vendor list. Violation of this section by the Contractor shall result in rejection of the Bid,
termination of the contract, and may cause Contractor debarment.
4.9 KEY PERSONNEL
Subsequent to submission of a Proposal and prior to award of an Agreement, Key Personnel shall not be
changed. Proposers shall not change any member of their Key Personnel without just cause and prior
written approval by the Village. The Village reserves the right to request additional documentation, as
required by the RFP prior to making its determination. If the Village does not accept the proposed
change(s), the Proposal may be rejected and not considered for award.
4.10 E -VERIFY
Successful Bidder shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the
employment eligibility of all new employees hired by the Contractor during the term of the Contract and
shall expressly require any Subcontractor performing work or providing services pursuant to the Contract
to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment
eligibility of all new employees hired by the Subcontractor during the Contract term.
4.11 CONFUCT OF INTEREST
Proposers, by responding to this RFP, certify that to the best of their knowledge and belief, no
elected/appointed official or employee of the Village is financially interested, directly or indirectly, in the
purchase of goods/services specified in this RFP. Any such interests on the part of the Proposer or its
employees shall be disclosed in writing to the Village. Further, Proposers shall disclose the name of any
Village employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total
assets of capital stock of the Proposing firm.
4.12
DEBARRED/SUSPENDED VENDORS
An entity or affiliate who has been placed on the State of Florida or Federal debarred or suspended vendor
list may not: a) submit a Proposal on a contract to provide goods or services to a public entity; b) may not
submit a Proposal on a contract with a public entity for the construction or repair of a public building or
public work; c) may not submit a Proposal on leases of real property to a public entity; d) may not be
awarded or perform work as a contractor, design -builder, supplier, subcontractor, or consultant under
contract with any public entity; and e) may not transact business with any public entity.
4.13 NON-DISCRIMINATION
Proposer agrees that it shall not discriminate by race, gender, color, age, religion, national origin, marital
status, or disability in connection with its performance under this RFP. Furthermore, Proposer agrees that
no otherwise qualified individual shall solely by reason of his/her race, gender, color, age, religion,
national origin, marital status, or disability be excluded from the participation in, be denied benefits of,
19
School Crossing Guard Services — ITB # 2023-10
or be subjected to, discrimination under any program or activity called for or required in connection with
services rendered under this Agreement.
4.14
Proposer represents and warrants to the Village that it has not employed or retained any person or
company employed by the Village to solicit or secure the award of the Agreement and that it has not
offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift
of any kind, contingent upon or in connection with, the award of the Contract.
UNETHICAL BUSINESS PRACTICE PROHIBITIONS,
4.15 ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the Proposal shall be evaluated or considered, and any
and all such additional terms and conditions shall have no force or effect and are inapplicable to this
solicitation. If submitted purposely, through either intent or design, or inadvertently, appearing separately
in transmittal letters, specifications, literature, price lists, or warranties, it is understood and agreed that
the General and Special Conditions in this solicitation are the only conditions applicable to this solicitation
and that the Proposer's authorized signature affixed to the Proposer's acknowledgment form, attests to
this.
4.16 CONE OF SILENCE
To ensure fair consideration for all Proposers, a Cone of Silence is encourage starting on the due date of
the proposal submission. Proposers are asked not to communicate any department, division, or employee
from the submission package concerning the proposal until an award decision has been made. Any
communication between Proposer and the Village in order to obtain information or clarification needed
to develop a proper, accurate evaluation of the proposal should be conducted through the Village
Procurement Officer, Daren Jairam at djairam@keybiscayne.fl.gov or procurement 7kevbissayne.fl,Rov.
END OF SECTION
20
School Crossing Guard Services — ITB it 2023-10
SECTION 5. FORMS, AFFIDAVITS, AND ATTACHMENTS
FORM 1
RESPONSE CHECKLIST
Form 1: Response Checklist
Form 2: Addendum Acknowledgment
Form 3: Certificate of Authority (Complete one of the two forms as applicable)
)
Form 3A:
Form 3B:
Certificate of Authority (for Corporations or Partnerships)
Certificate of Authority (for Individuals)
Form 4: Proposer's Statement of Organization
Q Form 5: References
❑ Form 6: Affidavits
• Form 6A: Single Execution Affidavits
• Form 6B: Independence Affidavit
Z Form 6C: Non -Collusion Affidavit
Form 7: Drug Free Workplace
Form 8: Certification to Accuracy of Proposal
Form 9: Scrutinized Companies
Form 10: Public Entity Crimes
Form 11: Dispute Disclosure
O Form 12: List of Proposed Subcontractors
O Form 16: Certificate of Insurance
❑ Form 17: Company Qualification Questionnaire
ATTACHMENTS
A: Draft Contract
EXHIBITS
A: Scope of Services
B: Fee Schedule/Price Proposal
School Crossing Guard Services— ITB # 2023-10
FORM 2
ADDENDUM ACKNOWLEDGEMENT
Solicitation Title:
SCHOOL CROSSING GUARD SERVICES
Solicitation No.:
RFP # 2023-10
Listed below are the dates of issue for each Addendum received in connection with this Solicitation:
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
' -No Addendum issued for this
Solicitation
Firm's Name:
Authorized Representative's Name: c -fee
Title: r (-
Email:
Phone Number: (30S)O d -44,2D
_-
Authorized Signature: +. ) _
22
School Crossing Guard Services— ITB # 2023-10
FORM 4
PROPOSER'S STATEMENT OF ORGANIZATION
1. F Name of Prose
2. Principal Business Address, Phone and Email Address:
f i �
3. Principal Contact Person(s):
4. Form of Proposer (Corporation, Partnership, Joint Venture, Other):
A. If a corporation, in what state i corporated:
B. Date Incorporated: 03/0 Gb
C. Federal ID Number (EIN) 341Z-5-040
D. If a joint Venture or Partnership, date of Agreement: Airk
E. Name and address of all partners (state whether general or limited
partnership): A.)
F. If other than a corpora ion or partnership describe, organization and name of
principals.
5. Provide names of principals or officers as a ropriate and provide proof of the ability of the
individuals so named to legally bind proposer.
Name Title
6. Indicate the number of years' proposer has had current continual successful experience
performing work of a similar scope relevant to this ITB Agreement.
7. List all entities participating in this Agreement (including subcontractors if applicable):
Name Address Title
t = u<
C.
D.
8. Outline specific areas of responsibility for each entity listed in Question 7.
A. (LX
B.
25
School Crossing Guard Services — ITB # 2023-10
C.
D.
9. County or muni ipal busi tax receipt number (attach copies):
County: a w --
Municipal:
10. Have you ever failed to complete any work awarded to you?
Yes No If yes, attach a separate sheet of explanation.
11. Within the last five years, has any officer or partner of your organization ever been an officer
or partner of another organization that failed to complete an Agreement?
Yes No L If yes, attach a separate sheet of explanation.
12. Within the last five years, have you ever had a performance, payment or bid bond called?
Yes No 5( If yes, attach a separate sheet of explanation.
13. Have you, any officer or partner of your organization, or the organization been involved in
any litigation or arbitration against the Village?
Yes No If yes, attach a separate sheet of explanation.
14. Within the last five years, have you, any officer or partner of your organization, or the
organization or parent company or its subsidiaries been involved in any litigation or
arbitration against any other Florida public entity?
Yes No -+C,. If yes, attach a separate sheet of explanation.
15. Within the last five years, have you, any officer or partner of your organization, or the
organization or parent company or its subsidiaries been involved in any litigation or
arbitration against any private entity for an amount greater than $100,000?
Yes No If yes, attach a separate sheet of explanation.
16. Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or
parent company been charged or indicted for any criminal activity within the last five years?
Yes No If yes, attach a separate sheet of explanation.
17. Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or
parent company been convicted and/or fined for any criminal activity within the last five
years?
Yes No If yes, attach a separate sheet of explanation.
18. Within the last five years, have you, any officer or partner of your organization, or the
organization been investigated by any local, state, or federal law enforcement agency,
criminal justice agency or inspector general office?
Yes No If yes, attach a separate sheet of explanation.
19. Within the last five years, have you, any officer or partner of your organization, or the
organization communicated with any local, state, or federal law enforcement agency,
26
School Crossing Guard Services— JIB # 2023-10
FORM 5
CLIENT REFERENCES
IN ADDITION TO THE INFORMATION REQUIRED ON THIS FORM,
CONTRACTOR TO PROVIDE A MINIMUM OF THREE REFERENCE LETTERS.
PRINT CLEARLY
REFERENCE #1
Name of Company:
a t Cd''095
Reference Contact Name: Lk % 10 '}
Contact Title: Cs .If �C,, c
Contact Telephone:
Contact Email:
1 eve
Contract Start Date: oci - ,3 Contract End Date: Cl- — o -
REFERENCE #2
Name of Company:
Reference Contact Name:
Contact Title:
Contact Telephone:
Contact Email:
Contract Start Date: Contract End Date:
REFERENCE #3
Name of Company:
Reference Contact Name:
Contact Title:
Contact Telephone:
Contact Email:
Contract Start Date: Contract End Date:
28
School Crossing Guard Services— ITB # 2023-10
criminal justice agency or inspector general office relating to goods or services provided or
performed for any governmental entity?
Yes No < if yes, attach a separate sheet of explanation.
20. Within the last five years, have there been any reports or audits relating to you, any office or
partner of your organization, or the organization issued by any local, state, or federal law
enforcement agency, criminal justice agency or inspector general office.
Yes No eyes, attach a separate sheet of explanation.
21. Within the last five years, have you, any officer or partner of your organization, or the organization
failed to disclose or made misrepresentations to any governmental entity regarding conflicts
of interest or potential or apparent conflicts of interest.
Yes No )4 If yes, attach a separate sheet of explanation.
Tuy/v0. w[lotu
Signature (Blue inl.
Print Name
Title
Date
2'7 1(Z023
STATE OF Ftoc
COUNTY OF 1.V -
The foregoing instrument was acknowledged before me this 2-"7 _ day of - cY ._, 200
by cr.d. ( Fr;4 as C). ='tr E_
(Name of person acknovdging) (Title)
for ---;26.4,-,-1 `' C-0 cs,et ,k -,r ( LL cr
(Complrny name) b
Personally known to me or has produced Identification , type of identification
produced
(NOTARY SEAL HERE)
SIGNATURE OF NOTARY PUBLIC
PRINT, TYPE ` AMP NAME OF NOTARY
27
School Crossing Guard Services — ITB # 2023-10
Whose business address is:
FORM 6A
SINGLE EXECUTION AFFIDAVITS
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC
OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
THIS FORM COMBINES SEVERAL AFFIDAVIT STATEMENTS TO BE SWORN TO BY THE PROPOSER OR
BIDDER AND NOTARIZED BELOW. IN THE EVENT THE PROPOSER OR BIDDER CANNOT SWEAR TO ANY
OF THESE AFFIDAVIT STATEMENTS, THE PROPOSER OR BIDDER IS DEEMED TO BE NON -RESPONSIBLE
AND IS NOT ELIGIBLE TO SUBMIT A PROPOSAL/BID.
THESE SINGLE EXECUTION AFFIDAVITS ARE SUBMITTED TO THE VILLAGE OF KEY BISCAYNE AND ARE
STTTEMENTS M D
By: �- 4th. r"'�.�
For (Name of Proposing or Bidding Entity): Very 5S
CD
5.0 S
ck4,
And (if applicable) its Federal Employer Identification Number (FEIN) is:
(if the entity does not have an FEIN, include the Social Security Number of the individual signing this sworn
statement. 55#: O I l V c C -, d Sck'C)G oOt-k2)
Americans with Disabilities Act Compliance Affidavit
The above -named firm, corporation or organization is in compliance with and agrees to continue to
comply with, and assure that any subcontractor, or third -party contractor under this project complies with
all applicable requirements of the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services, transportation, communications, access
to facilities, renovations, and new construction.
• The American with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 USC
1210112213 and 47 USC Sections 225 and 661 including Title I, Employment; Title II, Public
Services; Title III, Public Accommodations and Services Operated by Private entities; Title IV,
Telecommunications; and Title V, Miscellaneous Provisions.
• The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section 553.501-
553.513, Florida Statutes:
• The Rehabilitation Act of 1973, 229 USC Section 794;
• The Federal Transit Act, as amended 49 USC Section 1612;
• The Fair Housing Act as amended 42 USC Section 3601-3631.
Proposer Initials
30
School Crossing Guard Services —!TB # 2023-10
REFERENCE #4
Name of Company:
Reference Contact Name:
Contact Title:
Contact Telephone:
Contact Email:
Contract Start Date: Contract End Date:
REFERENCE #5
Name of Company:
Reference Contact Name:
Contact Title:
Contact Telephone:
Contact Email:
Contract Start Date: Contract End Date:
29
School Crossing Guard Services— ITB # 2023-10
Public Entity Crimes Affidavit
I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the United
States, including but not limited to, any bid or contract for goods or services to be provided to any public
entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations.
I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt,
in any federal or state trial court of record relating to charges brought by indictment or information after
July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere.
I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the management
of an affiliate. The ownership by one person of shares constituting a controlling interest in another person,
or a pooling of equipment or income among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another person. A person who knowingly
enters into a joint venture with a person who has been convicted of a public entity crime in Florida during
the preceding 36 months shall be considered an affiliate.
I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "person" includes those officers, directors, executives, and partners, shareholders,
employees, members, and agents who are active in management of an entity.
Based on information and belief, the statement, which I have marked below, is true in relations to the
entity submitting this sworn statement.
(INDICATE WHICH STATEMENT APPLIES.)
(1 Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with ad convicted of a public entity crime
subsequent to July 1, 1989.
[ ] The entity submitting this sworn statement, or one or more of its officers, directors, executives
partners, shareholders, employees, members, or agents who are active in the management of the entity,
or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July 1, 1989.
31
School Crossing Guard Services— ITB # 2023-10
[ ] The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity,
or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida , Division of Administrative Hearings and the final Order entered by the Hearing Officer determined
that it was not in the public interest to place the entity submitting this sworn statement on the convicted
vendor list (attach a copy of the final order).
I understand that the submission of this form to the contracting officer for the public entity identified in
paragraph 1 above is for that public entity only and that this form is valid through December 31 of the
calendar year in which it is filed. I also understand that I am required to inform the public entity prior to
entering into a contract in excess of the threshold amount provided in Section 287.017, Florida Statutes
for category two of any change in the information contained in this form.
Proposer Initials
No Conflict of Interest or Contingent Fee Affidavit
Proposer warrants that neither it nor any principal, employee, agent, representative nor family member
has paid or will pay any fee or consideration that is contingent on the award or execution of a contract
arising out of this solicitation. Proposer also warrants that neither it nor any principal, employee, agent,
representative nor family member has procured or attempted to procure this contract in violation of any
of the provisions of the Miami -Dade County conflict of interest or code of ethics ordinances. Further,
Proposer acknowledges that any violation of these warrants will result in the termination of the contract
and forfeiture of funds paid or to be paid to the Proposer should the Proposer be selected for the
performance of this contract.
es1
Proposer Initials
Business Entity Affidavit
Proposer hereby recognizes and certifies that no elected official, board member, or employee of the
Village of Key Biscayne (the " Village") shall have a financial interest directly or indirectly in this transaction
or any compensation to be paid under or through this transaction, and further, that no Village employee,
nor any elected or appointed officer (including Village board members) of the Village, nor any spouse,
parent or child of such employee or elected or appointed officer of the Village, may be a partner, officer,
director or proprietor of Proposer or Vendor, and further, that no such Village employee or elected or
appointed officer, or the spouse, parent or child of any of them, alone or in combination, may have a
material interest in the Vendor or Proposer. Material interest means direct or indirect ownership of more
than 5% of the total assets or capital stock of the Proposer. Any exception to these above -described
restrictions must be expressly provided by applicable law or ordinance and be confirmed in writing by
Village. Further, Proposer recognizes that with respect to this transaction or bid, if any Proposer violates
or is a party to a violation of the ethics ordinances or rules of the Village, the provisions of Miami -Dade
32
School Crossing Guard Services — ITB it 2023-10
County Code Section 2-11.1, as applicable to Village, or the provisions of Chapter 112, part III, Fla. Stat.,
the Code of Ethics for Public Officers and Employees, such Proposer may be disqualified from furnishing
the goods or services for which the bid or proposal is submitted and may be further disqualified from
submitting any future bids or proposals for goods or services to Village.
Proposer Initials
Anti -Collusion Affidavit
1. Proposer/Bidder has personal knowledge of the matters set forth in its Proposal/Bid and is fully
informed respecting the preparation and contents of the attached Proposal/Bid and all pertinent
circumstances respecting the Proposal/Bid;
2. The Proposal/Bid is genuine and is not a collusive or sham Proposal/Bid; and
3. Neither the Proposer/Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or par -ties in interest, including Affiant, has in any way colluded, conspired, connived, or
agreed, directly or indirectly with any other Proposer/Bidder, firm, or person to submit a collusive or
sham Proposal/Bid, or has in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference with any other Proposer/Bidder, firm, or person to fix the price or
prices in the attached Proposal/Bid or of any other Proposer/Bidder, or to fix any overhead, profit, or
cost element of the Proposal/Bid price or the Proposal/Bid price of any other Proposer/Bidder, or to
secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against
the Village of Key Biscayne or any person interested in the proposed Contract.
Proposer Initials
Scrutinized Company Certification
1. Proposer certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott
Israel List. Pursuant to Section 287.135, F.S., the Village may immediately terminate the Agreement
that may result from this ITB at its sole option if the Proposer or its subcontractors are found to have
submitted a false certification; or if the Proposer, or its subcontractors are placed on the Scrutinized
Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the
Agreement.
2. If the Agreement that may result from this ITB is for more than one million dollars, the Proposer
certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in
Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with
business operations in Cuba or Syria as identified in Section 287.135, F.S. pursuant to Section 287.135,
F.S., the Village may immediately terminate the Agreement that may result from this ITB at its sole
option if the Proposer, its affiliates, or its subcontractors are found to have submitted a false
certification; or if the Proposer, its affiliates, or its subcontractors are placed on the Scrutinized
Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the
Agreement.
School Crossing Guard Services — ITB # 2023-10
3. The Proposer agrees to observe the above requirements for applicable subcontracts entered into for
the performance of work under the Agreement that may result from this ITB. As provided in
Subsection 287.135(8), F.S., if federal law ceases to authorize the above -stated contracting
prohibitions then they shall become inoperative.
Proposer Initials
Acknowledgment. Warranty. and Acceptance
1. CONTRACTOR warrants that it is willing and able to comply with all applicable state of Florida laws,
rules and regulations.
2. CONTRACTOR warrants that it has read, understands, and is willing to comply with all requirements
of ITB # 2023-10 SCHOOL CROSSING GUARD SERVICES and any addendum/addenda related thereto.
3. CONTRACTOR warrants that it will not delegate or subcontract its responsibilities under an agreement
without the prior written permission of the Village Council or Village Manager, as applicable.
4. CONTRACTOR warrants that all information provided by it in connection with this Proposal is true and
accurate.
Proposer Initials
Truth in Negotiation Certification
The CONTRACTOR hereby certifies, covenants, and warrants that wage rates and other factual unit costs
supporting the compensation for this project's agreement are accurate, complete, and current at the time
of contracting.
The CONTRACTOR further agrees that the original agreement price and any additions thereto shall be
adjusted to exclude any significant sums by which the Village determines the agreement price was
increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such
agreement adjustments shall be made within (1) year following the end of the contract. For purposes of
this certificate, the end of the agreement shall be deemed to be the date of the final billing or acceptance
of the work by the Village, whichever is later.
Respondent initials
Sworn Signature of Proposing Entity Representative and Notarization
for all above Affidavits follows on the next page
34
School Crossing Guard Services — ITB # 2023-10
FORM 6C
NON -COLLUSION AFFIDAVIT
The undersigned individual, being duly sworn, deposes and says that:
1. He/She is .�_ _ of c-u^ ‘114. %S ikvr C 3 a'
proposer that has submitted the at hed proposal;
2. He/She is fully informed respecting the preparation and contents of the attached proposal and of
all pertinent circumstances respecting such proposal;
3. Such proposal is genuine and is not a collusive or sham proposal;
4. Neither said proposer nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, connived, or
agreed, directly or indirectly, with any other proposer, firm or person to submit a collusive or
sham proposal in connection with the Agreement for which the attached proposal has been
submitted or to refrain from proposing in connection with the Agreement, or has in any manner,
directly or indirectly, sought by agreement of collusion or communication of conference with any
other proper, firm, or person to fix the price or prices in the attached proposal, or of any other
proposer, or to fix any overhead, profit or cost element of the proposal or the response of any
other proposer, or to secure through any collusion, connivance, or unlawful agreement any
advantage against the Village of Key Biscayne, Florida, or any person interested in the Agreement;
and
5. The response to the attached ITB is fair and proper and is not tainted by any collusion, conspiracy,
connivance, or unlawful agreement on the part of the proposer or any of its agents,
representatives, owners, employees, or parties in interest, including this affiant.
38
School Crossing Guard Services — ITB # 2023-10
Print Name
Signature (Blue ink only)
Title
`i 4\2'((a3 z3
Date
STATE OF Vtpe }
COUNTY OF .� }
The foregoing instrument was acknowledged before me this 21 day of - , 023
?
bY S e E as .= C
(Name of person acknowledging)
for . tc .SS'71-�{
(Company name)
(Title)
Personally known to me or has produced Identification type of identification
produced
(NOTARY SEAL HERE)
SIGNATURE OF NOTARY PUBLIC
PRINT, TYPE/STAMP AME OF NOTAR
04
, !�"•'•' :., KA LAC.SIMPSO#1
LE HH 290613
• 21, 2028 •
37
School Crossing Guard Services — ITB # 2023-10
FORM 7
DRUG FREE WORKPLACE
The undersigned proposer in accordance with Chapter 287.087, Florida Statutes, hereby certifies that
/1't2 ,,,, ' r<: °4 LK-S does:
(Name of proposer
1. Publish a statement notifying employees that the unlawful manufacturing, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the contractual services described in the RFP
document a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employee that, as a condition of working
on the contractual services described in the RFP or the Agreement, the employee will abide by
the terms of the statement and will nptify theemployer of any conviction of, or plea of guilty or
nolo contendei-e to, zany violation,of Chapter 89 or of any controlled substance law of the United
States or any state/ ford 'Violattoh`o curnng`in'tN? workplace no later than five (5) days after such
vz-
conviction.
5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who
is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
7. As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
40
School Crossing Guard Services — ITB # 2023-10
(Catln, Ckcu , i 411,
Signature (Blue ink onl J
e- ei�1 fc- v -ice V
Print Name
Title
Date STATE OFC(o7e
COUNTY OF �ea�ws � )
The foregoing instrument was acknowledged before me this 2 day of t ' , 203
by e, ` -, 'c
as ct'
(Name ofperson acknowt aging) (Title)
for C o C2,3 ar
(Compn y name)
Personally known to me or has produced Identification , type of identification
produced
(NOTARY SEAL HERE)
SIGNATURE OF NOTARY PUBLIC
PRINT, TYPE/STAMP NAME OF NOTARY
39
School Crossing Guard Services — ITB # 2023-10
FORM 8
CERTIFICATION TO ACCURACY OF PROPOSAL
The proposer, by executing this form, hereby certifies and attests that all forms, affidavits and
documents related thereto that it has enclosed in the proposal in support of its proposal are true
and accurate. Failure by the proposer to attest to the truth and accuracy of such forms, affidavits
and documents shall result in the proposal being deemed non -responsive and such proposal will
not be considered.
By submitting a proposal to do the work, the proposer certifies that a careful review of the RFP
and the Agreement has taken place and that the proposer is fully informed and understands the
requirements of the RFP and the Agreement and the quality and quantity of service to be
performed.
The undersigned individual, being duly sworn, deposes and says that:
1.
He/She is
the proposer that has submitted the a
ched proposal;
of
2. He/She is fully informed respecting the preparation and contents of the attached proposal and of
all forms, affidavits and documents submitted in support of such proposal;
3. All forms, affidavits and documents submitted in support of this proposal and included in this
proposal are true and accurate;
4. No information that should have been included in such forms, affidavits and documents has been
omitted; and
5. No information that is included in such forms, affidavits or documents is false or misleading.
STATE OF c(o c?' )
COUNTY OF a l&,AA:k .d�J
The foregoing instrument was acknowledged before me this ."/ day of -006\ c-T\ . 2Or
by v c-t as
(Name of person acknowl ing) (Title)
for c�vSS� �� L -Lc.
(Company name)
Personally known to me or has produced Identification type of identification
produced
(NOTARY'SEAL HEREF.e
4L `y rti
SIGNATURE OF NOT Y PUBLIC LIC
PRINT, TYPE/STAMP NAME OF NOTARY
42
School Crossing Guard Services— ITB # 2023-10
Signature (Blue i
+
Print Name
0
Title
Date
nk and
STATE OF Floc ]
COUNTY OF +,`104 , )
The foregoing instrument was acknowledged before me this 7 day of -� �-e , 203
by
(Name of person acknowledging)
for
(Company name)
as r
(Title)
Personally known to me ' - or has produced Identification type of identification
produced
(NOTARYSEAL HERE)
SIGNATURE OF NOTARY PUBLIC
-
PRINT, ME OF NOTARY TYPE/STAMP
41
School Crossing Guard Services — ITB # 2023-10
FORM 10
PUBLIC ENTITY CRIMES
Sworn Statement Under §287.133(3)(a), Florida Statutes
(This form must be signed in the presence of a notary public or other officer authorized to administer
oaths.)
1. This sworn statement is submitted with Bid, Proposal or contract No.
2. This sworn statement is submitted by: AL- CnOS.S1 s, t Le.
(nami of entity submi4in sworn statement)
whose business address is: 20,
Federal Identification Number (FEIN) is:
Social Security Number:
gig-- (3 00
(if applicable)
(if the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement)
3. My name is: . res
(print name of individual signing this document)
and my relationship to the entity is: (4)....3
4. I understand that a "public entity crime" as defined in §287.133(1)(g), Florida Statutes means a
violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United states, including, but not limited to, any bid or contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
state or of the United States and involving antitrust, fraud, theft, bribery, collusion,
racketeering, conspiracy, or material misrepresentation.
5. I understand that a "convicted" or "conviction" as defined in §287.1i3(1)(b), Florida Statutes,
means a finding of guilt of a conviction of a public entity crime, with or without an adjudlcatign
of guilt, in any federal or state trial court of record relating to charges brought by indictment
or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of
guilty or nolo contendere.
6. I understand that an "affiliate" as defined in §287.133(1)(a), Florida Statutes means:
(a) A predecessor or successor of a person or a corporation convicted of a public
entity crime; or
44
School Crossing Guard Services — ITB # 202340
FORM 9
SCRUTINIZED COMPANIES
The undersigned proposer in accordance with Section 287.135, Florida Statutes, hereby certifies that:
Proposer is not participating in a boycott of Israel;
Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List;
Proposer does not have business operations in Cuba or Syria.
Qc
Signature (Blue ink only
Ce
Print Name
Title
lia
Date
STATE OF )
COUNTY OF )
The foregoing instrument was acknowledged before me this Z7 day of , 20
by 5 cz u K`} as Q ...7 ,c -
(Name of person acknow ging) (Title)
for
(Company name)
Personally known to me or has produced Identification , type of identification
produced
(NOTARY SEAL HERE)
me l
r'iP'�'•••• • KAHLAC. S1MPSON
(; W COM 11SS1ON S HH 290613
1. p(pIRES: MY 21, 2020
9 4p�
SIGNATURE OF NOTARY PUBLIC
R L
PRINT, TYPE/STAMP WOVE OF NOTARY
43
School Crossing Guard Services — ITB # 2023-10
(b) An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime. The
term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the management
of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons
when not for fair market value under an arm's length agreement, shall be a prima-
facie case that one person controls another person. A person who knowingly enters
into a joint venture with a person who has been convicted of a public entity crime
in Florida during the preceding 36 months shall be considered an affiliate.
7. I understand that a"person" as defined in §287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal
power to enter into a binding contract and which binds or applies to bids on contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies
to transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
8. Based on the information and belief, the statement that I have marked below is true in relation
to the entity submitting this sworn statement. (Please indicate which statement applies)
a. ( Neither the entity submitting the sworn statement, nor any officers, directors,
executives, partners, shareholders, employees, members or agents who are active in
management of the entity nor any affiliate of the entity have been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
b. The entity submitting this sworn statement, or one or more of the officers,
directors, executives, partners, shareholders, employees, members or agents, who
are active in management of the entity, or an affiliate of the entity has been charged
with and convicted of a public entity crime subsequent to July 1, 1989, and (Please
indicate which additional statement applies)
1) There has been a proceeding concerning the conviction before a
hearing officer of the State of Florida, Division of Administrative Hearings.
The final order entered by the hearing officer did not place the person or
affiliate on the convicted vendor list. (Please attach a copy of the final
order)
2) The person or affiliate was placed on the convicted list. There has been
a subsequent proceeding before a hearing officer of the State of Florida,
Division of Administrative Hearings. The final order entered by the hearing
officer determined that it was in the public interest to remove the person or
affiliate from the convicted vendor list. (Please attach a copy of the final
order)
45
School Crossing Guard Services— ITB # 2023-10
3) The person or affiliate has not been placed on the convicted vendor list.
(Please describe any action taken by or pending with the Department of
General Services)
9(2.
Signature 'l Date
STATE OF L-flar -
COUNTY OF �Ir,, ; )
The foregoing instrument was acknowledged before me this 2 k7 day of 2COLS
by d sjEC, as
(Name of person acknowledging) (Title)
for
(Company name)
Personally known to me or has produced Identification , type of identification
produced
(NOTARY SEAL HERE)
KARLAC. SI6tPSON
' 110 WCOMMISSIONa1HH290613
MIRES: Juty 21, 2026
SIGNATURE OF NOTARY PUBLIC
PRINT, 'TYPE/STAMP NA OF NOTARY
/
46
School Crossing Guard Services— ITB # 2023-10
FORM 11
DISPUTE DISCLOSURE
Answer the following questions by placing an "X" after "Yes" or "No". If you answer "Yes", please
explain in the space provided, or on a separate sheet attached to this form.
1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within
the last five (5) years?
YES
NO
2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last
five (5) years?
YES NO .
3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course
of business?
YES NO
If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and
state a brief description of the case, the outcome or status of the suit and the monetary amounts of
extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration
of this Bid for the Village of Key Biscayne.
Firm: crposot C4A,_ _ J- .
Authorized Signature:1,W 7 ( _g
Print or Type Na j-t
Title:
Date: V1 2o,
47
School Crossing Guard Services— ITB # 202340
FORM 12
FORM 13
FORM 14
FORM 15
FORM 16
INSURANCE AND LICENSE CERTIFICATES
VILLAGE OF KEY BISCAYNE
BIDDER'S REPRESENTATION,
SCHOOL. CROSSING GUARD SERVICES
Proposal of o...v.K.:N r �9S n�} C`" , L
(Name)
(Address)
to furnish all materials, equipment, and labor and to perform all work in accordance with the
Contract Documents for:
SCHOOL. CROSSING GUARD SERVICES
("THE PROJECT")
TO: Village of Key Biscayne
Attn: Village Clerk
88 West McIntyre Street, Suite 220
Key Biscayne, Florida 33149
The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid, as
principal or principals, is or are named herein and that no other person than herein mentioned has
any interests in the Bid or the Contract to which the Work pertains; that this Bid is made without
connection or arrangement with any other person, company, or parties making Bids or Proposals and
that the Bid is in all respects fair and made in good faith without collusion or fraud.
The Bidder further declares that he or she has examined the geographic location and sites of the
Work; that he has made sufficient investigations to fully satisfy himself that such sites are suitable for
this Work; and he assumes full responsibility therefore; that he has examined the specifications for
the Work and from his own experience or from professional advice that the specifications are
sufficient for the Work to be done and he has examined the other Contract Documents relating
thereto, including the Instructions to Bidders, the Contract, Bid, Detailed Scope of
Work/Specifications, Qualification Statement, Public Entity Crime Form, and Insurance requirements
48
School Crossing Guard Services— ITB # 2023-10
and he has read all addenda prior to the opening of Bids, and that he has satisfied himself fully,
relative to all matters and conditions with respect to the Work to which this Bid pertains.
The Bidder proposes and agrees, if this Bid is accepted, to timely execute the Contract with the Village
in the form attached and to furnish all necessary materials, all equipment, all necessary machinery,
tools, apparatus, means of transportation, and labor necessary to complete the Work specified in
the Bid and the Contract, and called for by the drawings and specifications and in the manner
specified and to timely submit all required bonds and insurance certificates.
NOTE: THIS SCHEDULE OF BID ITEMS 15 MERELY ILLUSTRATIVE OF THE MINIMUM AMOUNT/QUANTITY
OF WORK TO BE PERFORMED UNDER THE CONTRACT. IN TIME CASE OF ANY CONFLICT BETWEEN THIS
SCHEDULE OF BID ITEMS AND THE DETAILED SPECIFICATIONS, THE DETAILED SPECIFICATIONS WILL
PREVAIL.
The Bidder further proposes and agrees to comply in all respects with the time limits for commencement
and completion of the Work as stated in the Contract.
The Bidder agrees to execute the Contract and furnish the executed Contract, all required bonds,
insurance certificates, and other required information to Village within ten (10) ten calendar days after
written notice of the Award of Contract. Failure on the part of the Bidder to timely comply with this
provision shall give Village all rights and remedies set forth in the Instructions to Bidders.
The undersigned agrees to accept as full compensation therefore the total of the lump sum prices and
extended unit prices items named in the following schedule. It is understood that the unit prices
quoted or established for a particular item are to be used for computing the amount to be paid to the
Contractor, based on the Work actually performed as determined by the Contract and the Village.
However, in utilizing the schedule, the Bidder agrees that in no event shall compensation paid to the
Bidder under the Contract exceed the dollar amount of the Bidder's Bid amount, as set forth in the
attached Bid.
It is intended that all Work to be performed under this Bid shall commence approximately thirty
(30) days after Contract execution.
In no event shall Village be obligated to pay for Work not performed or materials not furnished. Bidder's
Certificate of Competency No.
Bidder's Occupational License No.
WITNESS:
By:
Signature of Authorized Agent
[SEAL]
49
School Crossing Guard Services— ITB # 2023-10
FORM 17
COMPANY QUALIFICATION QUESTIONNAIRE
The undersigned guarantees the truth and accuracy of all statements and answers herein contained.
1. How many years has your organization been in business?
project this nature 211 , , a of you have completed?
v'` fl (Lo --r 2022- zoZ
3. Name three individuals or corporations for which you have performed work and to which you
refer:
4. List the following information concerning all contracts on hand as of the date of submission of this
proposal: (In case of co -venture, list the information for all co ventures).
NAME OF
PROJECT OWNER
TOTAL
CONTRACT VALUE
CONTRACTED DATE
OF COMPLETION
% COMPLETION
TO DATE
5. Have you personally inspected the proposed work and have you a complete plan for its
performance?
PRO OSED SUBCONTR GFORS
7. What equipment do you own that is available for the work?
cst _91
What equipment will you purchase for the proposed work?
1t -k `
9. What equipment will you rent for the proposed work?
so
School Crossing Guard Services — ITB # 2023-10
11. The following is given as a summary of the Financial Statement of the undersigned: (List Assets
and Liabilities, Balance Sheet and use insert sheet if necessary.)
12. Have you made a site visit? Yes, No
How soon after award can you begin work? .� Days
13. List any licenses, permits or certifications, etc., you hold for performing this type of work:
QS''t . ;_S cOsseuLA
)
How did you hear about the ITB? Indicate if it was via the Village's website, internet search, DemandStar,
newspapers, email, etc. The Village of Key Biscayne is always looking for ways to improve its services.
The Bidder understands that the information contained in these proposal pages is to be relied upon by
the Village in awarding the proposed contract, and such information is warranted by the Bidder to be true.
The Bidder agrees to furnish such additional information, prior to acceptance of any proposal relating to
the qualifications of the Bidder, as may be required by the Village.
Please review the Bidder Proposal Page to make sure all questions have been answered. Attach additional
sheets if necessary. Failure to answer each question could result in the disqualification of your bid.
Authorized Signature:
rint or Type Name: r r r#c �
51
School Crossing Guard Services — IT8 # 202340
ATTACHMENT A
SERVICES AGREEMENT
BETWEEN
THE VILLAGE OF KEY BISCAYNE
AND
NAME OF ENTITY
THIS AGREEMENT (this "Agreement") is made effective as of the day of
2023 (the "Effective Date"), by and between the VILLAGE OF KEY BISCAYNE, FLORIDA,
a Florida municipal corporation, (the "Village"), and NAME OF ENTITY, a Florida [type of entity)
(hereinafter, the "Consultant").
WHEREAS, the Village desires certain SCHOOL CROSSING GUARD SERVICES SERVICES; and
WHEREAS, the Consultant will perform services on behalf of the Village, all as further set forth in
the Proposal dated , 2023, attached hereto as Exhibit "A" (the "Services");
and
WHEREAS, the Consultant and Village, through mutual negotiation, have agreed upon a fee for
the Services; and
WHEREAS, the Village desires to engage the Consultant to perform the Services and provide the
deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein,
the Consultant and the Village agree as follows:
1. Scone of Services.
1.1. Consultant shall provide the Services set forth in the Proposal attached hereto as Exhibit "A" and
incorporated herein by reference (the "Services").
1.2. Consultant shall furnish all reports, documents, and information obtained pursuant to this
Agreement, and recommendations during the term of this Agreement (hereinafter
"Deliverables") to the Village.
2. Term/Commencement Date.
2.1. The term of this Agreement shall be from the Effective Date through three (3) years thereafter,
unless earlier terminated in accordance with Paragraph 8. Additionally, the Village Manager may
renew this Agreement for two (2) additional one (1) year periods on the same terms as set forth
herein upon written notice to the Consultant.
2.2. Consultant agrees that time is of the essence and Consultant shall complete the Services within
the term of this Agreement, unless extended by the Village Manager.
3. Compensation and Payment.
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School Crossing Guard Services — ITB # 2023-10
3.1. Compensation for Services provided by Consultant shall be in accordance with the Proposal attached
hereto as Exhibit "A." Consultant shall be compensated a flat rate, lump sum fee in the amount
of $XXXX.XX per month.
3.2. Consultant shall deliver an invoice to Village no mom often than once per month detailing Services
completed and the amount due to Consultant under this Agreement. Fees shall be paid in arrears each
month, pursuant to Consultant's invoice, which shall be based upon the percentage of work completed
for each task invoiced. The Village shall pay the Consultant in accordance with the Florida Prompt
Payment Act after approval and acceptance of the Services by the Village Manager.
3.3. Contractor's invoices must contain the following information for prompt payment:
3.3.1. Name and address of the Consultant;
3.3.2. Purchase Order number;
3.3.3. Contract number;
3.3.4. Date of invoice;
3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be
rejected);
3.3.6. Name and type of Services;
3.3.7. Timeframe covered by the invoice; and
3.3.8. Total value of invoice.
Failure to include the above information will result in the delay of payment or rejection of the
invoice. All invoices must be submitted electronically to pavables@keybiscavne.fl.gov.
4. Subconsultants.
4.1. The Consultant shall be responsible for all payments to any subconsultants and shall maintain
responsibility for all work related to the Services.
4.2. Consultant may only utilize the services of a particular subconsultant with the prior written
approval of the Village Manager, which approval may be granted or withheld in the Village
Manager's sole and absolute discretion.
5. Village's Responsibilities.
5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives,
and other data pertinent to the Services and in possession of the Village, and provide criteria
requested by Consultant to assist Consultant in performing the Services.
5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to public
information that may be required for Consultant to perform the Services.
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School Crossing Guard Services— ITB # 2023-10
6. Consultant's Responsibilities: Representations and Warranties.
6.1. The Consultant shall exercise the same degree of care, skill and diligence in the performance of
the Services as is ordinarily provided by a consultant under similar circumstances. If at any time
during the term of this Agreement or within two (2) years from the completion of this Agreement,
it is determined that the Consultant's Deliverables or Services are incorrect, not properly
rendered, defective, or fail to conform to Village requests, the Consultant shall at Consultant's
sole expense, immediately correct its Deliverables or Services.
6.2. The Consultant hereby warrants and represents that at all times during the term of this Agreement
it shall maintain in good standing all required licenses, certifications and permits required under
Federal, State and local laws applicable to and necessary to perform the Services for Village as an
independent contractor of the Village. Consultant further warrants and represents that it has the
required knowledge, expertise, and experience to perform the Services and carry out its
obligations under this Agreement in a professional and first class manner.
6.3. The Consultant represents that is an entity validly existing and in good standing under the laws
of Florida. The execution, delivery and performance of this Agreement by Consultant have been
duly authorized, and this Agreement is binding on Consultant and enforceable against Consultant
in accordance with its terms. No consent of any other person or entity to such execution, delivery
and performance is required.
7. Conflict of Interest.
7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the term of
this Agreement, provide any consulting services to any private sector entities (developers,
corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in
the Village.
8. Termination.
8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days'
written notice to the Consultant, or immediately with cause.
8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately stop
work on the project unless directed otherwise by the Village Manager.
8.3. In the event of termination by the Village, the Consultant shall be paid for all work accepted by
the Village Manager up to the date of termination, provided that the Consultant has first
complied with the provisions of Paragraph 8.4.
8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps, and
data pertaining to the Services and the project to the Village, in a hard copy and electronic format
within fourteen (14) days from the date of the written notice of termination or the date of
expiration of this Agreement.
9. Insurance.
9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance of
such types and in such amounts not less than those specified below as satisfactory to Village,
54
School Crossing Guard Services— ITB # 2023-10
naming the Village as an Additional insured, underwritten by a firm rated A -X or better by A.M.
Best and qualified to do business in the State of Florida. The insurance coverage shall be primary
insurance with respect to the Village, its officials, employees, agents, and volunteers naming the
Village as additional insured. Any insurance maintained by the Village shall be in excess of the
Consultant's insurance and shall not contribute to the Consultant's insurance. The insurance
coverages shall include at a minimum the amounts set forth in this section and may be increased
by the Village as it deems necessary or prudent.
9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000
per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability
Insurance shall also include Completed Operations and Product Liability coverages and
eliminate the exclusion with respect to property under the care, custody and control of
Consultant. The General Aggregate Liability limit and the Products/Completed Operations
Liability Aggregate limit shall be in the amount of $2,000,000 each.
9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all employees for
statutory limits as required by applicable State and Federal laws. The policy(ies) must
include Employer's Liability with minimum limits of $1,000,000.00 each accident. No
employee, subcontractor or agent of the Consultant shall be allowed to provide Services
pursuant to this Agreement who is not covered by Worker's Compensation insurance.
9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be afforded
on a form no more restrictive than the latest edition of the Business Automobile Liability
policy, without restrictive endorsements, as filed by the Insurance Service Office, and must
include Owned, Hired, and Non -Owned Vehicles.
9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars
($1,000,000.00) per occurrence, single limit.
9.2. Certificate of insurance. Certificates of Insurance shall be provided to the Village, reflecting the
Village as an Additional Insured (except with respect to Professional Liability Insurance and
Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement
and prior to the execution of this Agreement by Village and prior to commencing Services. Each
certificate shall include no less than (30) thirty -day advance written notice to Village prior to
cancellation, termination, or material alteration of said policies or insurance. The Consultant
shall be responsible for assuring that the insurance certificates required by this Section remain
in full force and effect for the duration of this Agreement, including any extensions or renewals
that may be granted by the Village. The Certificates of Insurance shall not only name the types
of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such
insurance is as required by this Agreement. The Village reserves the right to inspect and return
a certified copy of such policies, upon written request by the Village. If a policy is due to expire
prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty
(30) calendar days prior to the date of their policy expiration. Each policy certificate shall be
endorsed with a provision that not less than thirty (30) calendar days' written notice shall be
provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of
the Certificate(s) is subject to approval of the Village.
55
School Crossing Guard Services — ITB # 2023-10
9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's
Compensation Insurance, the Village is to be specifically included as an Additional Insured for the
liability of the Village resulting from Services performed by or on behalf of the Consultant in
performance of this Agreement. The Consultant's insurance, including that applicable to the
Village as an Additional Insured, shall apply on a primary basis and any other insurance
maintained by the Village shall be in excess of and shall not contribute to the Consultant's
insurance. The Consultant's insurance shall contain a severability of interest provision providing
that, except with respect to the total limits of liability, the insurance shall apply to each Insured
or Additional Insured (for applicable policies) in the same manner as if separate policies had been
issued to each.
9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably
approved by the Village. The Consultant shall be responsible for the payment of any deductible
or self -insured retentions in the event of any claim.
9.5. The provisions of this section shall survive termination of this Agreement.
10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate against any
of its employees or applicants for employment because of their race, color, religion, sex, or national
origin, and will abide by all Federal and State laws regarding nondiscrimination.
11. Attorneys Fees and Waiver of Jury Trial.
11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be
entitled to recover its attorneys' fees and costs, including the fees and expenses of any
paralegals, law clerks and legal assistants, and including fees and expenses charged for
representation at both the trial and appellate levels.
11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY
HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO
TRIAL BY JURY.
12. Indemnification.
12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities, causes of
action, judgment or damages, arising from Consultant's performance or non-performance of any
provision of this Agreement, including, but not limited to, liabilities arising from contracts
between the Consultant and third parties made pursuant to this Agreement. Consultant shall
reimburse the Village for all its expenses including reasonable attorneys' fees and costs incurred
in and about the defense of any such claim or investigation and for any judgment or damages
arising from Consultant's performance or non-performance of this Agreement.
12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor
shall anything included herein be construed as consent to be sued by third parties in any matter
arising out of this Agreement or any other contract. The Village is subject to section 758.28,
Florida Statutes, as may be amended from time to time.
12.3. The provisions of this section shall survive termination of this Agreement.
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School Crossing Guard Services — ITB #12023-10
13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and
shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified
mail with postage prepaid return receipt requested, or by a private postal service, addressed to the
parties (or their successors) at the addresses listed on the signature page of this Agreement or such
other address as the party may have designated by proper notice.
14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by
the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be
proper exclusively in Miami -Dade County, Florida.
15. Entire Agreement/Modification/Amendment.
15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral
or written representations. No representations were made or relied upon by either party, other
than those that are expressly set forth herein.
15.2. No agent, employee, or other representative of either party is empowered to modify or
amend the terms of this Agreement, unless executed with the same formality as this document.
16. Ownership and Access to Records and Audits.
16.1. Consultant acknowledges that all inventions, innovations, improvements, developments,
methods, designs, analyses, drawings, reports, compiled information, and all similar or related
information (whether patentable or not) which relate to Services to the Village which are
conceived, developed or made by Consultant during the term of this Agreement ("Work
Product") belong to the Village. Consultant shall promptly disclose such Work Product to the
Village and perform all actions reasonably requested by the Village (whether during or after the
term of this Agreement) to establish and confirm such ownership (including, without limitation,
assignments, powers of attorney and other instruments).
16.2. Consultant agrees to keep and maintain public records in Consultant's possession or
control in connection with Consultant's performance under this Agreement. The Village Manager
or her designee shall, during the term of this Agreement and for a period of three (3) years from
the date of termination of this Agreement, have access to and the right to examine and audit any
records of the Consultant involving transactions related to this Agreement. Consultant
additionally agrees to comply specifically with the provisions of Section 119.0701, Florida
Statutes. Consultant shall ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed, except as authorized by law, for
the duration of the Agreement, and following completion of the Agreement until the records are
transferred to the Village.
16.3. Upon request from the Village's custodian of public records, Consultant shall provide the
Village with a copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida
Statutes, or as otherwise provided by law.
16.4. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other data and documents provided or created in connection with this
Agreement are and shall remain the property of the Village.
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School Crossing Guard Services — ITB # 2023-10
16.5. Upon completion of this Agreement or in the event of termination by either party, any
and all public records relating to the Agreement in the possession of the Consultant shall be
delivered by the Consultant to the Village Manager, at no cost to the Village, within seven (7)
days. All such records stored electronically by Consultant shall be delivered to the Village in a
format that is compatible with the Village's information technology systems. Once the public
records have been delivered upon completion or termination of this Agreement, the Consultant
shall destroy any and all duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements.
16.6. Any compensation due to Consultant shall be withheld until all records are received as
provided herein.
16.7. Consultant's failure or refusal to comply with the provisions of this section shall result in
the immediate termination of this Agreement by the Village.
16.8. Notice Pursuant to Section 119.0701(211x1. Florida Statutes. IF THE CONSULTANT
HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS.
Custodian of Records: Jocelyn B. Koch
Mailing address: 88 West McIntyre Street
Key Biscayne, FL 33149
Telephone number: 305-365-5506
Email: jkoch@kevbiscavne.fl.eov
17. NonassiRnability. This Agreement shall not be assignable by Consultant unless such assignment is first
approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise
of the Consultant, and such firm's familiarity with the Village's area, circumstances and desires.
18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining
term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted
by law.
19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be and
remain an independent contractor and not an agent or employee of the Village with respect to all of
the acts and services performed by and under the terms of this Agreement. This Agreement shall not
in any way be construed to create a partnership, association or any other kind of joint under -taking,
enterprise or venture between the parties.
20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances, rules,
regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and
in particular shall obtain all required permits from all jurisdictional agencies to perform the Services
under this Agreement at its own expense.
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School Crossing Guard Services— ITB # 2023-10
21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with
respect to any conduct of the other which is in violation of the terms of this Agreement shall not be
construed as a waiver of the violation or breach, or of any future violation, breach or wrongful
conduct.
22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the
date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full
force and effect unless and until the terms or conditions are completed and shall be fully enforceable
by either party.
23.
Prohibition of Contingency Fees.
The Consultant warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the Consultant, to solicit or
secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation,
individual or firm, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, gift, or any other consideration, contingent upon or resulting from the
award or making of this Agreement.
24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida Statutes (Public
Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including
execution of any required affidavit.
25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be
deemed an original and such counterparts shall constitute one and the same instrument.
26. Conflicts. In the event of a conflict between the terms of this Agreement and any exhibits or
attachments hereto, the terms of this Agreement shall control.
27. E -Verify Affidavit. in accordance with Section 448.095, Florida Statutes, the Village requires all
contractors doing business with the Village to register with and use the E -Verify system to verify the
work authorization status of all newly hired employees. The Village will not enter into a contract
unless each party to the contract registers with and uses the E -Verify system. The contracting entity
must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the
contracting entity's participation/enrollment in E -Verify, please visit: https:[/www,e-
verifv.gov/fac /how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into
this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will
comply with the E -Verify requirements imposed by Section 448.095, Florida Statutes, including but
not limited to obtaining E -Verify affidavits from subcontractors; and has executed the required
affidavit attached hereto and incorporated herein.
[Remainder of page intentionally left blank. Signature pages follow.)
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School Crossing Guard Services — ITB # 2023-10
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year as
first stated above.
VILLAGE OF KEY BISCAYNE CONTRACTOR
By: By:
Steven C. Williamson
Village Manager Name:
Attest: Title:
Entity:
By:
Jocelyn B. Koch
Village Clerk
Approved as to form and legal sufficiency:
By:
Weiss Serota Helfman Cole & Bierman, P.L.
Village Attorney
LEGAL NAME OF ENTITY
Addresses for Notice: Addresses for Notice:
Village of Key Biscayne
Attn: Village Manager
88 West McIntyre Street
Key Biscayne, FL 33149
305-365-5514 (telephone) (telephone)
305-365-8936 (facsimile) (facsimile)
swilliamson@keybiscayne.fl.gov (email) (email)
With a copy to: With a copy to:
Weiss Serota Helfman Cole & Bierman, P.L.
Attn: Chad Friedman, Esq.
Village of Key Biscayne Attorney
2800 Ponce de Leon Boulevard, Suite 1200
Coral Gables, FL 33134 (telephone)
cfriedman@wsh-Iaw.com (email) - (facsimile)
(email)
60
School Crossing Guard Services — ITB it 2023-10
EXH I BIT B
VILLAGE OF KEY BISCAYNE
SCHOOL CROSSING GUARD SERVICES
- PROPOSAL SCHEDULE
NAME OF PROPOSER: 1`G� l� y C,(� r'j , r C; p Q
In response to the Village's invitation to bid and in corhpliance with the ITB requirements, the undersigned
bidder to provide all labor, materials and equipment, all supervision, coordination, all related incidentals
necessary to provide School Crossing Guard Services located at the Village of Key Biscayne, Florida.
In strict accordance with the Bid Documents dated including Addenda numbered
through , inclusive, for an all-inclusive Base Bid for School Crossing Guard
Services includes all incidental costs.
The Contractor understands and agrees that the prices submitted is for the services as indicated in the
Scope of Service, including but not limited to, all labor, materials, equipment and permitting.
TABLE FOR BID FORM:
Hourly Rate Per School Crossing Guard $ 3, 3C
Hourly Rate Per Special Event Crossing Guard $ 1 60
Total Price for Crossing Guard Services $
Price (written out):
BIDDER'S AFFIDAVIT
The undersigned Proposer has carefully examined the Bidding Documents and the site of the proposed
work. The Bidder is familiar with the nature and extent of the work and any local conditions or criteria
dictated in the ITB
The undersigned Bidder agrees to do all the work and furnish all materials called for by the ITB
Documents. The bidder further agrees that payments will be made based on actual quantities placed and
accepted.
53
School Crossing Guard Services — ITB # 2023-10
The undersigned Bidder agrees to furnish all materials, equipment, and labor and to perform all work in
accordance with the Contract Documents for construction of: School Crossing Guard Services located
in VILLAGE OF KEY BISCAYNE, FLORIDA.
Company Name: \0\ c '";
Bidder's Name: e_ff'c1 c C` C Qr\,c Jar
Bidder's Email: Ce,.0\,AC\e rti j' ,J
Bidder's Title: - -- Ou! ,Thqr
Bidder's Signature: ~\,ChC ) `\1,,e9 }
64
AGREEMENT
This agreement states Crossing Guard Services Agreement (the "Agreement") between Family
Crossing Guard and the Village of Key Biscayne Police Department, Key Biscayne, FL, (the
"Establishment"). This agreement shall be effective as of October 1, 2023.
Whereas the parties have determined that Family Crossing Guard is willing and able to provide crossing
guard services to Establishment.
Now, therefore, in consideration of the mutual covenants and undertakings set forth in this agreement,
the sufficiency of which the parties hereby acknowledge, the Agreement is hereby amended as follows:
TERM
The term of this Agreement shall begin on October 1, 2023, and shall continue for a period of
two (2) years. Thereafter, the term of this agreement shall renew automatically on the termination date
of this Agreement for successive two (2) years periods unless and until otherwise terminated by either
party giving at least thirty (30) days written notice to the other party prior to the end of any two (2)
years term hereof that this Agreement shall terminate effective on the applicable termination date of
this Agreement. Moreover, Family Crossing Guard shall have the right to terminate this Agreement,
with or without cause, on thirty (30) days advance written notice.
FEES
Within the time frame of this agreement, Village of Key Biscayne shall pay Family Crossing
Guard, LLC. the hourly fee amount of thirty-three dollars ($33.00) per serviced hour. Fees for any period
thereafter of the defined terms of this agreement will be ascertained for any future years. Fees will be
billed monthly to due next 30 days. A $25.00 late fee will be charged for any invoices which are past
due.
LOCATIONS
1. Key Biscayne Community School
150West McIntyre Street
Key Biscayne, Horida 33149
2. St. Agnes Academy
122 Harbor Drive
Key Biscayne, Florida 33149
TERMS OF SERVICE AND SCHEDULE
Family Crossing Guard, LLC.
Servicing shall be provided to the above listed establishments under the following terms:
1. 180 school days per year
2. Schedule of service:
Key Biscayne Community Day School
# of Posts
Day(s)
Time Start
Time End
8
Monday — Friday
7:45am
8:45am
8
Monday, Tuesday, Thursday, Friday
2:30pm
3:30pm
8
Wednesday
1:30pm
2:30pm
4
Monday — Friday
7:45am
8:45am
4
Monday, Tuesday, Thursday, Friday
2:30pm
3:30pm
4
Wednesday
1:30pm
2:30pm
2
Monday — Friday
7:00am
9:00am
2
Monday — Friday
2:00pm
4:00pm
St. Agnes Academy
# of Posts
Day(s)
Time Start
Time End
2
Monday —Friday
7:O0am
9:00am
1
Monday — Friday
7:O0am
8:00am
2
Monday — Friday
2:00pm
4:00pm
1
Monday — Friday
2:00pm
3:00pm
Key Colony
# of Posts
Day(s)
Time Start
Time End
2
Monday —Friday
7:00am
9:00am
2
Monday — Friday
2:00pm
4:00pm
Mast Academy
# of Posts
Day(s)
Time Start
Time End
2
Monday — Friday
7:00am
9:00am
2
Monday — Friday
2:00pm
4:00pm
Annual Training
Family Crossing Guard, LLC.
One day designated for annual training and shall be considered as well for the allotment of 21 'posts' for
the span of a 4 -hour period.
Family Crossing Guard, LLC.
COST SUMMARY
Below is a summary of the total projected costs to be seen for the 2023— 2025 school year, calculated at
the aforementioned hourly rate of $33.00 per serviced hour.
13 sites at 2 hours per day: (26 hour/day) X (180 days/yr) X ($33.00) = $154,440.00
8 sites at 4 hours per day: (32 hour/day) X (180 days/yr) X ($33.00) = $190,080.00
21 sites at 4 hours per day: (84 hour/day) X (1 days/yr) X ($33.00) = $2,772.00
Total Projected Cost: $347,292.00 per year
Total Projected Hours: 10,524
For the duration of the school year that services will be rendered prior to October 1, 2023, the cost per
hour of service will be maintained at the previously contracted annual rate.
IN WINTESSS WHEREOF, Family Crossing Guard have executed this agreement intending it to be
effective as of October 1, 2023.
FAMILY CROSSING GUARD:
Signature
Bertilia Priegues, Director
Family Crossing Guard
ESTABLISHMENT:
Date
Signature Date
Chief of Police Village of Key Biscayne
Family Crossing Guard, LLC.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Florida School Crossing Guard
Training Program
This is to certify that
Bertilia Priegues
has successfully completed the training and is a certified
School Crossing Guard
November 3, 2022
Trainer
Date
FDOT
z
Local Approving Offi
a
"i‘Y'STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Florida School Crossing Guard
Training Program
This is to certify that
Bernadette Priegues
has successfully completed the training and is a certified
School Crossing Guard
November 2, 2022
D at e
. rzS—
Tra ine r FDOT.{
Lo cal Approvin Official
School Crossing Guard Services — ITB # 2023-10
FORM 3B
CERTIFICATE OF AUTHORITY
(if Individual)
1.
I am the
("Affiant") being first duly sworn, deposes and says:
[Select and print as applicable: Owner/Partner/Officer/Representative/Agent] of:
business as
Contractor that has subfnitted the attached Proposal.
doing
the
2. I am fully informed respecting the preparation and contents of the attached Proposal and all of
the pertinent circumstances respecting such Proposal.
3. I am authorized to execute the Proposal dated 11 and submit
this Proposal to the Village of Key Biscayne, and the execution of this Certificate of Authority,
attested to by a Notary Public, , will be the official act and deed of this attestation.
In thepresence of:
Witness #1 Print Nam
Witness #2 Print Name:
State of Florida
County of s o� Y
On this 7. day of
personally appeared
subscribed to the within instrument, and he/she,
Witness my hand and official seal:
Signed, sealed and delivered by:
Print Name:
Title: l 611a
ACKNOWLEDGMENT
7.. Personally known to me; or
20,73, before me the undersigned,
whose name(s) is/are
ey acknowledge that he/she/they executed it.
Notary Public
Produced identification (Type of Identification:
` -4 Did take an oath; or
Did not take an oath
24
School Crossing Guard Services — ITB # 2023-10
FORM 3A
CERTIFICATE OF AUTHORITY
(If Corporation)
I HEREBY CERTIFY that a meeting of the [circle one] Board of Directors/ Partners of
a business existing under the laws of the State of , (the
"Entity") held on , 20 , the following resolution was duly
passed and adopted:
"RESOLVED, that, , as
of the Entity, be and is hereby authorized to
execute this Proposal dated , 20 on
behalf of the Entity and submit this Proposal to the Village of Key
Biscayne, and this Entity and the execution of this Certificate of Authority,
attested to by the Secretary of the Corporation, and with the Entity's Seal
affixed, will be the official act and deed of this Entity."
I FURTHER CERTIFY that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the Entity
this day of , 20
Secretary: President:
Print Name: Print Name:
(Seal)
410
TN
23
School Crossing Guard Services — ITB # 2023-10
E -VERIFY AFFIDAVIT
In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business
with the Village to register with and use the E -Verify system to verify the work authorization status of all
newly hired employees. The Village will not enter into a contract unless each party to the contract
registers with and uses the E -Verify system.
The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to
provide proof of the contracting entity's participation/enrollment in E -Verify, please visit:
https://www.e-verifv.gov/faq/how-do-i-provide-proof-of-my-partici pationen rollment-in-e-verify
By signing below, the contracting entity acknowledges that it has read Section 448.095, Florida Statutes
and will comply with the E -Verify requirements imposed by it, including but not limited to obtaining E -
Verify affidavits from subcontractors.
0 Check here to confirm proof of enrollment in E -Verify has been attached to this Affidavit.
In he io7e,nce of:
oy
Witness #1 Print Name.
-21(
Witness #2 Print Name:
State of Florida
County of c+. 4 EV)
Signed, sealed and delivered by:
Print Name:
Title:
Entity Name:
ACKNOWLEDGMENT
The foregoing instrument was acknowledged before me by means of physical presencor 0 online
notarization, this Z1 day of , , 20 . by cam• ,
(name of person) as p^ , ,. _ _ (type of authority) for
),- (name of party on behalf of whom instrument is executed).
+ Personally known to me; or
Produced identification (Type of Identification:
Did take an oath; or
Did not take an oath
61
Notary Public (Print, Stamp, or Type as Commissioned)
School Crossing Guard Services — ITB # 2023-10
EXHIBIT A
SCOPE OF SERVICES
The Scope of Services are those contained in the Proposal Section 2. dated , 2023 ,
attached hereto and incorporated herein by reference.
52
School Crossing Guard Services — ITB # 2023-10
In t presence of:
Witness #1 Print Na levA b . '
Witness #2 Print Name: t _ __
State of Florida
County of
Signed, sealed and delivered by:
TivwaJtkG.'Pur;
Print Name:4"-- QC ut
Title:
ACKNOWLEDGMENT
On this day of l ct
personally appeared cirv,inhEtti_ `_ '
subscribed to the within instrument, and he/she/th
Witness my hand and official seal:
Personally known to me; or
, 20 ZS., before me the undersigned,
, whose name(s) is/are
cuted it.
KARIAC. SIMPSCN
MY COMMISSION 0 IiH 290613
EXPIRES: July 21, 2024
Notary Public (Print, Stamp, or Type as Commissioned)
Produced identification (Type of Identification:
Did take an oath; or
Did not take an oath
35
School Crossing Guard Services — ITB # 2023-10
FORM 6B
INDEPENDENCE AFFIFAVIT
The undersigned individual, being duly sworn, deposes and says that:
1 ampt r.c iNrAi Tc`r ut;' of aw43t/ ,,, the proposer that
has submitted the attached proposal;
I hereby certify to the best of my knowledge that neither I nor any of those persons residing in my
household have or have had during the past five years, any relationships (professional, financial,
familial or otherwise) with the VILLAGE (or any of its districts), its elected or appointed officials, its
employees or agents, or any member or alternate member of the Selection Committee.
A "relationship" for the purpose of this affidavit shall include but not be limited to
employer/employee, consultant, contractor, subcontractor, associate, officer, partnership, joint
venture, ownership greater than one percent, landlord/tenant, or creditor/debtor, gift donor/recipient
(in excess of $100.00), past or on -going personal relationships, or joint involvement with
charitable/voluntary activities. Relationship includes having a prior or current contract with the
VILLAGE.
Except as set forth below, I hereby certify to the best of my knowledge that neither I nor any of those
persons residing in my household have received any promise of compensation, remuneration, gift,
discount, or othergr tIiJty in exchange fgK-try oposaI.
I understand and agr=ee, that I shall give the. lIIILAGE written notice of any other relationships (as
defined above hat"i-enter into with the*VILEAGE (or any of its districts), its elected or appointed
officials, its employees or agents, or any member or alternate member of the Selection Committee
during the period of the Agreement.
set forth below any exceptions to the aforementioned (if none, write "None"):
36
May 1, 2023
Good afternoon! I hope everything is great! I am just writing to recognize the hard work Betty Priegues
has put for many years. Every morning we see her greeting everyone and making sure all crossing are
organized around the schools. She helps parents and students in anything they need. Safety is her
priority. Parents and kids were very happy when she was able to add more crossing guards to Crandon
Blvd. Betty goes above and beyond. On very hot days, she always has small water bottles for the safety
patrols. On rainy days Betty puts on her rain boots and raincoat to help the children make it safe to their
car while also helping them carry their stuff. Thank you Betty for spreading kindness to our community.
For these reasons in 2022 she got recognized by the Kindness Committee, to be a Kindness Ambassador
(see attachment). We are very thankful as a community to have Betty. Thank you for your attention and
have a great day.
Best regards,
Laudy lbarra
May 1, 2023
Dear Sir Williamson,
My name is Beatriz Urbano, a member of this community and the mother of a KBCS
student. I am writing to you because I would like to emphasize how fortunate we are in
Key Biscayne in general and in the school in particular to have the support and work of
Crossguard Betty and the team she leads.
Betty during all these years of work, has proven to be a person of integrity, responsible,
hardworking, polite, and caring. She loves her job and takes care of our children as I
they were her own.
Both my daughter Candela and I, every morning when we go to school, are safe, and
we are greeted with a smile, a nice word and that is thanks to Crossguard Betty.
I consider her a great person, trustworthy, and with the aptitude and capacity to deal
with any responsibility left in her charge.
I reiterate my sincere thanks and appreciation to Crossguard Betty both professionally
and personally.
I would like this letter to reflect my gratitude and pride in Betty's work, she is wonderful
and takes diligent care of our children.
I can't imagine going to school and her not being there taking care of all of us. She is
an angel!!!.
Sincerely
Beatriz Urbano
April 30, 2023
To Whom It May Concern,
I am writing to endorse Betty Priegues for the position of Crossing Guard for the
Village of Key Biscayne. During my tenure as Supervisor of Crossing Guards for the
Village, between 2008 and 2017, Betty was my best Crossing Guard. She is, and
has always been, beloved by the children she crosses as well as the parents. She
has been named Crossing Guard of the Year at least once by the company that
took over supervision of the Guards from the Village.
If you have any questions, please feel free to contact me at
vhernandez9713@gmail.com.
Thank you,
Vicki Hernandez
Police Officer (Ret.)
Village of Key Biscayne
ACCORD CERTIFICATE OF LIABILITY INSURANCE
‘....----
DnrE(MMrDDfYYYY)
05/01/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. -
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
THE MECHANIC GROUP INC.
One Blue Hill Plaza
Suite 530
Pearl River, NY 10965
CONTACT
NAME:
PHONE FAX
(AfC,N°I:
E-MAIL° I
ADDRESS:
INSURER(S)AFFORDINGCOVERAGE
NAIC#
INSURER A : NorGUARD Insurance Company
31470
INSURED
Family Crossing Guard, LLC
202 SW 5th Ave Unit 1
Miami, FL 33130-1309
INSURER B:
INSURER C:
INSURER D:
INSURER E:
INSURER F .
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR
TYPE OF INSURANCE
ANSDSUD
R
POLICY NUMBER
POLICYEFF
I M MIDDIYYYYI
POLICYEXP
(MMIDDIYYYY)
LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$ (]
CLAIMS -MADE [ ] OCCUR
DAMAGE
PREMISES (Ea occurrence)
$ 0
MED EXP (Any one person)
$ 0
PERSONAL S ADV INJURY
$ 0
GEN'L
AGGREGATE LIMIT APPLIES PER
RO-
POLICY J LOC
OTHER _
GENERAL AGGREGATE
$ 0
PRODUCTS- COMPIOP AGG
$ 0
$
AUTOMOBILE
LIABILITY
ANY AUTO
OWNED
_
_
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
)Per accident)
$
$
UMBRELLA LIAB
EXCESS LIAR
OCCUR
CLAIMS -MADE
EACH OCCURRENCE
$
AGGREGATE
$
DED
RETENTIONS
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y r N
OFFICERIMEM ERPEXCLUDED? ECUTIVE N
(Mandatory In NH)
II yes, describe under
DESCRIPTION OF OPERATIONS below
NIA
FAWC304979
11/10/2022
11/10/2023
X 1 PER
STATUTE
H
ER
E.L.EAGHACCIDENT
$ 1.$000,000
E.L. DISEASE • EA EMPLOYEE
$ 1,000,000
E.L DISEASE - POLICY L MIT
$ 1,000,000
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
Employees: Full Time: 8; Part Time: 15 Governing Class Description: DETECTIVE OR PATROL AGENCY &DRIVERS
CERTIFICATE HOLDER
Family Crossing Guard, LLC
202 SW 5th Ave Unit 1, Miami,
Miami, FL 33130
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
7gAre/
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016(03) The ACORD name and logo are registered marks of ACORD
Contract No. 2023-10
EXHIBIT C
RATE SCHEDULE
School Crossing Guard Services — ITB it 2023-10
EXH I BIT B
VILLAGE OF KEY BISCAYNE
SCHOOL CROSSING GUARD SERVICES
- PROPOSAL SCHEDULE
NAME OF PROPOSER: 1`G� l� y C,(� r'j , r C; p Q
In response to the Village's invitation to bid and in corhpliance with the ITB requirements, the undersigned
bidder to provide all labor, materials and equipment, all supervision, coordination, all related incidentals
necessary to provide School Crossing Guard Services located at the Village of Key Biscayne, Florida.
In strict accordance with the Bid Documents dated including Addenda numbered
through , inclusive, for an all-inclusive Base Bid for School Crossing Guard
Services includes all incidental costs.
The Contractor understands and agrees that the prices submitted is for the services as indicated in the
Scope of Service, including but not limited to, all labor, materials, equipment and permitting.
TABLE FOR BID FORM:
Hourly Rate Per School Crossing Guard $ 3, 3C
Hourly Rate Per Special Event Crossing Guard $ 1 60
Total Price for Crossing Guard Services $
Price (written out):
BIDDER'S AFFIDAVIT
The undersigned Proposer has carefully examined the Bidding Documents and the site of the proposed
work. The Bidder is familiar with the nature and extent of the work and any local conditions or criteria
dictated in the ITB
The undersigned Bidder agrees to do all the work and furnish all materials called for by the ITB
Documents. The bidder further agrees that payments will be made based on actual quantities placed and
accepted.
53
School Crossing Guard Services — ITB # 2023-10
The undersigned Bidder agrees to furnish all materials, equipment, and labor and to perform all work in
accordance with the Contract Documents for construction of: School Crossing Guard Services located
in VILLAGE OF KEY BISCAYNE, FLORIDA.
Company Name: \0\ c '";
Bidder's Name: e_ff'c1 c C` C Qr\,c Jar
Bidder's Email: Ce,.0\,AC\e rti j' ,J
Bidder's Title: - -- Ou! ,Thqr
Bidder's Signature: ~\,ChC ) `\1,,e9 }
64