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HomeMy Public PortalAbout2023 Agreement - Coastal Building Maintenance Inc. for Custodial Services 2023-08DocuSign Envelope ID: 91ABFE3E-ACEA-4C04-A92F-FE418A494B24 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND COASTAL BUILDING MAINTENANCE INC. THIS AGREEMENT (this "Agreement") is made effective as of the 5`s day of , 2023 (the "Effective Date"), by and between the VILLAGE OF KEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the "Village"), and COASTAL BUILDING MAINTENANCE INC., a Florida for-profit corporation (the "Contractor"). WHEREAS, the Village desires certain custodial services for the Village's facilities (the "Services") as described in the Scope of Services attached hereto as Exhibit "A"; and WHEREAS, on March 14, 2023, the Village issued Request for Proposal No. 2023-08 ("RFP") for the Services; and WHEREAS, in response to the RFP the Contractor submitted a proposal to perform the Services on behalf of the Village, as set forth in the Proposal attached hereto as Exhibit "B" (the "Proposal"); and WHEREAS, the Contractor and Village, through mutual negotiation, have agreed upon a fee for the Services in the Rate Schedule attached hereto as Exhibit "C"; and WHEREAS, the Village desires to engage the Contractor to perform the Services and provide the deliverables as specified below. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Contractor and the Village agree as follows: 1. Scope of Services. 1.1. Contractor shall provide the Services as set forth in the Scope of Services attached hereto as Exhibit "A" and the Proposal attached hereto as Exhibit "B," which Exhibits are incorporated herein by reference (the "Services"). 1.2. Contractor shall furnish all reports, documents, and information obtained pursuant to this Agreement, and recommendations during the term of this Agreement (hereinafter "Deliverables") to the Village. 2. Term/Commencement Date. 2.1. The term of this Agreement shall be from the Effective Date through three (3) years thereafter, unless earlier terminated in accordance with Paragraph 8. Additionally, the Contract No. 2023-08 Page 1 of 10 Village Manager may renew this Agreement for three (3) additional one (1) year periods on the same terms as set forth herein upon written notice to the Contractor. 2.2. Contractor agrees that time is of the essence and Contractor shall complete the Services within the term of this Agreement, unless extended by the Village Manager. 3. Compensation and Payment. 3.1. Compensation for Services provided by Contractor shall be in an amount not to exceed $443,632 annually in accordance with the Rate Schedule attached hereto as Exhibit "C". 3.2. Contractor shall deliver an invoice to Village no more often than once per month detailing Services completed and the amount due to Contractor under this Agreement. Fees shall be paid in arrears each month, pursuant to Contractor's invoice, which shall be based upon the percentage of work completed for each task invoiced. The Village shall pay the Contractor in accordance with the Florida Prompt Payment Act after approval and acceptance of the Services by the Village Manager. 3.3. Contractor's invoices must contain the following information for prompt payment: 3.3.1. Name and address of the Contractor; 3.3.2. Purchase Order number; 3.3.3. Contract number; 3.3.4. Date of invoice; 3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be rejected); 3.3.6. Name and type of Services; 3.3.7. Timeframe covered by the invoice; and 3.3.8. Total value of invoice. Failure to include the above information will result in the delay of payment or rejection of the invoice. All invoices must be submitted electronically to payables@keybiscayne.fl.gov. 4. Subcontractors. 4.1. The Contractor shall be responsible for all payments to any subcontractors and shall maintain responsibility for all work related to the Services. Contract No. 2023-08 Page 2 of 10 4.2. Contractor may only utilize the services of a particular subcontractor with the prior written approval of the Village Manager, which approval may be granted or withheld in the Village Manager's sole and absolute discretion. 5. Village's Responsibilities. 5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives, and other data pertinent to the Services and in possession of the Village, and provide criteria requested by Contractor to assist Contractor in performing the Services. 5.2. Upon Contractor's request, Village shall reasonably cooperate in arranging access to public information that may be required for Contractor to perform the Services. 6. Contractor's Responsibilities; Representations and Warranties. 6.1. The Contractor shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a Contractor under similar circumstances. If at any time during the term of this Agreement or within two (2) years from the completion of this Agreement, it is determined that the Contractor's Deliverables or Services are incorrect, not properly rendered, defective, or fail to conform to Village requests, the Contractor shall at Contractor's sole expense, immediately correct its Deliverables or Services. 6.2. The Contractor hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws applicable to and necessary to perform the Services for Village as an independent contractor of the Village. Contractor further warrants and represents that it has the required knowledge, expertise, and experience to perform the Services and carry out its obligations under this Agreement in a professional and first class manner. 6.3. The Contractor represents that is an entity validly existing and in good standing under the laws of Florida. The execution, delivery and performance of this Agreement by Contractor have been duly authorized, and this Agreement is binding on Contractor and enforceable against Contractor in accordance with its terms. No consent of any other person or entity to such execution, delivery and performance is required. 7. Conflict of Interest. 7.1. To avoid any conflict of interest or any appearance thereof, Contractor shall not, for the term of this Agreement, provide any consulting services to any private sector entities (developers, corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in the Village. 8. Termination. Contract No. 2023-08 Page 3 of 10 8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days' written notice to the Contractor, or immediately with cause. 8.2. Upon receipt of the Village's written notice of termination, Contractor shall immediately stop work on the project unless directed otherwise by the Village Manager. 8.3. In the event of termination by the Village, the Contractor shall be paid for all work accepted by the Village Manager up to the date of termination, provided that the Contractor has first complied with the provisions of Paragraph 8.4. 8.4. The Contractor shall transfer all books, records, reports, working drafts, documents, maps, and data pertaining to the Services and the project to the Village, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement. 9. Insurance. 9.1. Contractor shall secure and maintain throughout the duration of this agreement insurance of such types and in such amounts not less than those specified below as satisfactory to Village, naming the Village as an Additional Insured, underwritten by a firm rated A -X or better by A.M. Best and qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the Village, its officials, employees, agents, and volunteers naming the Village as additional insured. Any insurance maintained by the Village shall be in excess of the Contractor's insurance and shall not contribute to the Contractor's insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the Village as it deems necessary or prudent. 9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000 per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Contractor. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000 each. 9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all employees for statutory limits as required by applicable State and Federal laws. The policy(ies) must include Employer's Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the Contractor shall be allowed to provide Services pursuant to this Agreement who is not covered by Worker's Compensation insurance. 9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence, combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non -Owned Vehicles. Contract No. 2023-08 Page 4 of 10 9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit. 9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village, reflecting the Village as an Additional Insured (except with respect to Professional Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement and prior to the execution of this Agreement by Village and prior to commencing Services. Each certificate shall include no less than (30) thirty -day advance written notice to Village prior to cancellation, termination, or material alteration of said policies or insurance. The Contractor shall be responsible for assuring that the insurance certificates required by this Section remain in full force and effect for the duration of this Agreement, including any extensions or renewals that may be granted by the Village. The Certificates of Insurance shall not only naive the types of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such insurance is as required by this Agreement. The Village reserves the right to inspect and return a certified copy of such policies, upon written request by the Village. If a policy is due to expire prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty (30) calendar days prior to the date of their policy expiration. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval of the Village. 9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's Compensation Insurance, the Village is to be specifically included as an Additional Insured for the liability of the Village resulting from Services performed by or on behalf of the Contractor in performance of this Agreement. The Contractor's insurance, including that applicable to the Village as an Additional Insured, shall apply on a primary basis and any other insurance maintained by the Village shall be in excess of and shall not contribute to the Contractor's insurance. The Contractor's insurance shall contain a severability of interest provision providing that, except with respect to the total limits of liability, the insurance shall apply to each Insured or Additional Insured (for applicable policies) in the same manner as if separate policies had been issued to each. 9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably approved by the Village. The Contractor shall be responsible for the payment of any deductible or self -insured retentions in the event of any claim. 9.5. The provisions of this section shall survive termination of this Agreement. 10. Nondiscrimination. During the term of this Agreement, Contractor shall not discriminate against any of its employees or applicants for employment because of their race, color, religion, sex, or national origin, and will abide by all Federal and State laws regarding nondiscrimination. 11. Attorneys Fees and Waiver of Jury Trial. Contract No. 2023-08 Page 5 of 10 11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law clerks and legal assistants, and including fees and expenses charged for representation at both the trial and appellate levels. 11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY JURY. 12. Indemnification. 12.1. Contractor shall indemnify and hold harmless the Village, its officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising from Contractor's performance or non- performance of any provision of this Agreement, including, but not limited to, liabilities arising from contracts between the Contractor and third parties made pursuant to this Agreement. Contractor shall reimburse the Village for all its expenses including reasonable attorneys' fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising from Contractor's performance or non-performance of this Agreement. 12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor shall anything included herein be construed as consent to be sued by third parties in any matter arising out of this Agreement or any other contract. The Village is subject to section 768.28, Florida Statutes, as may be amended from time to time. 12.3. The provisions of this section shall survive termination of this Agreement. 13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified mail with postage prepaid return receipt requested, or by a private postal service, addressed to the parties (or their successors) at the addresses listed on the signature page of this Agreement or such other address as the party may have designated by proper notice. 14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be proper exclusively in Miami -Dade County, Florida. 15. Entire Agreement/Modification/Amendment. 15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth herein. Contract No. 2023-08 Page 6 of 10 15.2. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 16. Ownership and Access to Records and Audits. 16.1. Contractor acknowledges that all inventions, innovations, improvements, developments, methods, designs, analyses, drawings, reports, compiled information, and all similar or related information (whether patentable or not) which relate to Services to the Village which are conceived, developed or made by Contractor during the term of this Agreement ("Work Product") belong to the Village. Contractor shall promptly disclose such Work Product to the Village and perform all actions reasonably requested by the Village (whether during or after the term of this Agreement) to establish and confirm such ownership (including, without limitation, assignments, powers of attorney and other instruments). 16.2. Contractor agrees to keep and maintain public records in Contractor's possession or control in connection with Contractor's performance under this Agreement. The Village Manager or her designee shall, during the term of this Agreement and for a period of three (3) years from the date of termination of this Agreement, have access to and the right to examine and audit any records of the Contractor involving transactions related to this Agreement. Contractor additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the Village. 16.3. Upon request from the Village's custodian of public records, Contractor shall provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. 16.4. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the Village. 16.5. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Contractor shall be delivered by the Contractor to the Village Manager, at no cost to the Village, within seven (7) days. All such records stored electronically by Contractor shall be delivered to the Village in a format that is compatible with the Village's information technology systems. Once the public records have been delivered upon completion or termination of this Agreement, the Contractor shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. Contract No. 2023-08 Page 7 of 10 16.6. Any compensation due to Contractor shall be withheld until all records are received as provided herein. 16.7. Contractor's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the Village. 16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: Mailing address: Telephone number: Email: Jocelyn B. Koch 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5506 jkoch(a keybiscayne.fl.gov 17. Nonassignability. This Agreement shall not be assignable by Contractor unless such assignment is first approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise of the Contractor, and such firm's familiarity with the Village's area, circumstances and desires. 18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 19. Independent Contractor. The Contractor and its employees, volunteers and agents shall be and remain an independent contractor and not an agent or employee of the Village with respect to all of the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties. 20. Compliance with Laws. The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and in particular shall obtain all required permits from all jurisdictional agencies to perform the Services under this Agreement at its own expense. 21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach or wrongful conduct. Contract No. 2023-08 Page 8 of 10 22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. 23. Prohibition of Contingency Fees. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 24. Public Entity Crimes Affidavit. Contractor shall comply with Section 287.133, Florida Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including execution of any required affidavit. 25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and such counterparts shall constitute one and the same instrument. 26. Conflicts; Order of Priority. This document without exhibits is referred to as the "Base Agreement." In the event of a conflict between the terms of this Base Agreement and any exhibits or attachments hereto, or any documents incorporated herein by reference, the conflict shall be resolved in the following order of priorities and the more stringent criteria for performance of the Services shall apply: 26.1. First Priority: Base Agreement; 26.2. Second Priority: Exhibit "A," the "Scope of Services"; 26.3. Third Priority: Exhibit "C," the "Rate Schedule"; and 26.4. Fourth Priority: Exhibit "B," the "Contractor's Proposal." 27. E -Verify Affidavit. In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-mv-participationenrollment- in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E -Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E -Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein. [Remainder of page intentionally left blank. Signature pages follow.] Contract No. 2023-08 Page 9 of 10 DocuSign Envelope ID: 91ABFE3E-ACEA-4CD4-A92F-FE418A494B24 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first stated above. VILLAGE OF KEY BISCAYNE CONTRACTOR r DocuSigned by: S`t v ttet, C OUi ,tctxlsbIA. Steven i iamson Village Manager Attest: By: Jocelyn B. Koch Village Clerk Approved as to form and legal sufficiency: 1 DocuSigned by: (LAI FIltiitAiatiu Weiss otaTrei n an Cole & Bierman, P.L. Vil age Attorney Addresses for Notice: Village of Key Biscayne Attn: Village Manager 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5514 (telephone) 305-365-8936 (facsimile) swilliamson@keybiscayne.fl.gov (email) Addresses for Notice: • By: M,� Name: kci 11e (-0 CAA1 NOVI Title: Entity: f. r 1s4 i kcc1.r),4-e i 4r1C€ (telephone) (facsimile) (email) With a copy to: With a copy to: Weiss Serota Helfman Cole & Bierman, P.L. Attn: Chad Friedman, Esq. Village of Key Biscayne Attorney 2800 Ponce de Leon Boulevard, Suite 1200 Coral Gables, FL 33134 (telephone) cfriedman@wsh-law.com (email) (facsimile) (email) Contract No. 2023-08 Page 10 of 10 E -VERIFY AFFIDAVIT In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationen roll ment-in-e- verify By signing below, the contracting entity acknowledges that it has read Section 448.095, Florida Statutes and will comply with the E -Verify requirements imposed by it, including but not limited to obtaining E -Verify affidavits from subcontractors. ❑ Check here to confirm proof of enrollment in E -Verify has been attached to this Affidavit. In the presence of., Signed, sealed and deliver d by: 1 itness #2 Print Name State of Florida County of VA ICtr'Y'‘ Print Pd�aWr r Cam ML_ CrvnV\ Title: PtSI'rtflA4 r ;,j, ntity Name: c 1 ,i kJ c t'n t cior ACKNOWLEDGMENT The foregoing instrument was acknowledged before me by means of Ciphysical presence or ❑ online notarization, this Z 'day of A-j&u.S-t-- , 2023, by .ACkThhei-,-) 0/6-r\ (name of person) as l -5I�C-;-1- (type of authority) for CGCAS+1 VA,\\.(N (name of party on behalf of whom instrument is executed). Personally known to me; or Notary PUb4rc(Print, Stamp, or Type as Commissioned) Produced identification (Type of Identification: Did take an oath; or Did not take an oath iR''?e''',, JOANNACONCEPCION Ij00RIGUEZ f Florida Commission 11 HH 144109 .''pr w°°' My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. Contract No. 2023-08 E -Verify Affidavit EXHIBIT A SCOPE OF SERVICES Contract No. 2023-08 Exhibit A: Scope of Services Custodial Services — RFP # 2023-08 SECTION 2. PROJECT DESCRIPTION 2.1 DESCRIPTION: CONTRACTOR agrees to provide the goods and services described below in accordance with the standards and the schedules set herein, specifically in Exhibit B, Cost Responsibility Summary. CONTRACTOR shall insure that the Custodial Services are provided in accordance with the standards set forth in the Performance Metrics in this RFP. Omissions by the VILLAGE in such providing specifications shall not abdicate the CONTRACTOR's obligation per this contract to provide services in accordance with industry standards. 2.2 EXPERIENCE Proposers shall have a minimum of five (5) years' experience in providing Custodial Services of similar complexity and size as those owned and managed by the Village. Proposers shall have been in continuous operation for a minimum of the past five (5) years from the date that the RFP is issued and shall have a resident branch office in Miami -Dade, Broward or Palm Beach County, Florida. Proposer shall be fully licensed with all applicable local, state Federal licenses. SCOPE OF WORK 2.3 CUSTODIAL SERVICES CONTRACTOR must provide for complete custodial services of the VILLAGE's facilities in accordance with applicable health and sanitation standards and to support the VILLAGE's goals about sanitation, public relations, and maintenance of the physical facility. CONTRACTOR must provide all necessary labor, tools, materials, supervision, cleaning agents, disinfectants, sanitizers, germicides, floor finishes/sealers, and cleaning equipment for performing to the custodial specifications outlined in the Section 2. CONTRACTOR shall provide to the VILLAGE for its approval quality assessment procedures and a custodial reporting system that includes; A. Weekly or Monthly Reporting: 1. Weekly electronic cleanliness quality assessment report by facility 2. Minimal monthly cleanliness quality assessment report done in conjunction with VILLAGE representative for each Village facility for which an electronic or handwritten sign -off is obtained 3. Bi-weekly paper product consumption report (paper towel & toilet paper) by facility B. Quality Assurance Program: 1. Continuous quality monitoring for early detection and resolution of issues 2. A (24) twenty-four to (48) forty -eight -hour customer complaint turnaround quality assurance guarantee (where applicable) C. Custodial Ratification Plan: 1. Define and Describe the Problem: Specify the problem by identifying in quantifiable terms: (i.e., who, what, where, when, why, how, and how many) for the problem. 2. Develop and Implement Immediate Containment Plan to address the issue: Define and implement containment actions to isolate the problem from the customer. 3. Determine the Root Causes: Identify all applicable causes that could explain why the problem has occurred. 8 Custodial Services — RFP # 2023-08 4. Implement and Validate Corrective Actions: Define and implement the best corrective actions, after obtaining approvals from the VILLAGE. 5. Take Preventive Measures: Modify the management systems, operation systems, practices, and procedures to prevent recurrence of quality issue and all similar problems, if required/approved by the VILLAGE. D. Provide a comprehensive floor cleaning program and all required floor cleaning and floor maintenance equipment. E. CONTRACTOR must ensure that all their purchased cleaning chemicals, supplies, equipment, and tools is in accordance with all local, state, and federal regulations and guidelines. F. Custodial Task Descriptions: 1. Entrance & All Interior Floors: All floors shall be swept or dust -mopped to remove loose soil and dust prior to wet mopping. All accessible floor areas shall be mopped to remove soil, scuff marks, and stains. Entire area includes under chairs, trash receptacles, desks and other furniture, behind doors and corners, which are accessible. After mopping, the floors shall have a uniform appearance with no streaks, film, swirl marks, detergent residue, mop strings or other evidence of soil. Baseboards shall be wiped to remove all splash marks. Clean mop heads should be used nightly. 2. Carpeted Areas: All carpeted areas shall be vacuumed free of all visible debris. After vacuuming the floor, including corners, next to baseboards, and behind doors, it shall be free of all visible litter, soil, and dust. Carpets should be checked daily for stains and all dirty spots/stains shall be treated with a carpet spot cleaning solution following the direction of the manufacturer for the specific carpet and stain involved. 3. Entrance Mats: Entrance mats shall be vacuumed. Entrance mats shall be lifted to clean underneath. Outside entrance mats shall be picked up and shaken to remove sand, dirt, dust and other debris. 4. Wastebaskets: All waste receptacles within buildings shall be emptied each evening and returned to their initial location. Empty and damp wipe all wastebaskets and remove all trash (insert liner in wastebaskets). All trash shall be placed in dumpster on sites. 5. Dusting. Dust all surfaces, including furniture, chairs, files, equipment, windowsills, blinds, ledges, wall hangings, cubicle wall tops, restroom lockers, door tops, tops and side of bookshelves and cabinets, etc. with a treated microfiber cloth. A properly dusted area shall be free of all dust, dirt, lint and cobwebs. 6. Door Handles, Doorknobs, Handrails and Push Plates: Items shall be wiped down and embedded dirt removed with the appropriate cleaning product. 7. Walls, Doors, Partitions and Light Switches: Spot wash to remove smudges, marks, and fingerprints from such areas as walls, equipment, doors, partitions and light switches. 8. Entrance Doors, Interior Glass/Windows: Completely clean interior and exterior door glass. Clean both sides of the glass door metal frame. After cleaning, the surface shall present a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. 9 Custodial Services — RFP # 2023-08 9. Lounge/Kitchen Tables, Counters, Chairs, Sofas (Offices, Public Areas, Meeting Rooms, and Lounges): Remove all non -permanent stains, spots and spills using a sponge or cloth dampened in mild detergent solution. The cleaning shall not be of such a degree as to remove the finish or leave abrasive marks. This includes all surface areas such as cabinets, bookcases, etc. that are empty. Cloth chairs shall have cushions vacuumed and dusted. 10. Drinking Fountains: Wash/disinfect water fountains. Remove all streaks, smudges, stains, scales and other obvious soil from drinking fountains and entire cabinet. Disinfect all surfaces including the orifice and drain. Stainless steel section shall be polished with an appropriate cleaner. 11. Elevators: Remove all soil, dirt, and fingerprint marks with an approved cleaner. Polish metal/wood surfaces with an approved polish; the surface shall be free of smudges and have a shiny appearance. Elevator floors shall be swept, vacuumed, and wet mopped. Exhaust fan vents shall be cleaned. Threshold tracks shall be cleaned of dirt. 12. Restrooms: Completely clean and disinfect all exposed surfaces of the toilets and urinals with detergent disinfectant, beginning with seats and working down. A non- abrasive cleaner shall be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. All foreign material shall be removed from the urinal drain trap. A special set of sponges, cloths, scouring pads and brushes shall be maintained and used only for cleaning the urinals and toilets. Remove scale, scum, mineral deposits, rust stains, etc. from the interior of toilet bowls and urinals. After cleaning, the toilet seat must be completely dried and placed in an upright position Pour one ounce of bowl cleaner into urinal after cleaning and do not flush. All fixtures shall present a clean, bright, shiny appearance and shall be free of all streaks, spots, stains, rings, foreign material, etc. including the metal hardware. Stopped -up toilets shall be plunged free of obstructions. 13. Paper Products and Soap Dispensers: Re -supply all toilet paper, toilet seat covers, sanitary napkin bags, paper towels and soap dispensers to their maximum level. Dispensers shall be refilled with the proper product for that dispenser. The dispenser interior, exterior and adjacent surfaces shall be wiped with a sanitizer to remove fingerprints and smudges when filling. The dispensers shall be checked for proper operation after filling and inoperable devices shall be reported to VILLAGE Representative. 14. Restroom Trash Receptacles: All waste receptacles and feminine product receptacles shall be emptied. Emptying includes removing the liner and disposing of it. The inside, outside and housing of the receptacle shall be cleaned with a germicidal cleaner. 15. Counter Tops, Mirrors and Sinks: Completely clean and disinfect all exposed surfaces of the sink, countertop and mirrors. A non-abrasive cleaner shall be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. After cleaning, the fixture shall present a clean, bright and shiny appearance and shall be free of visible soil, streaks, oily smudges, residue of cleaning agents, etc. 16. All metal hardware, such as faucet valves, drain and faucets, shall be free of streaks, spots, stains, etc. Inoperable or broken fixtures shall be reported to the VILLAGE. 10 Custodial Services — RFP # 2023-08 17. Shower/Restroom Walls, Partitions, Floors and Doors: Clean the shower walls, curtains, shower floors, partition walls, doors and walls surrounding the urinals and toilets using an approved germicidal cleaner. Remove any non -permanent stains, spots, streaks, etc. Clean the shower drains. This also includes the light switches, doors, and any of the walls within the restroom. After cleaning, all areas shall be free from stains, soap scum, mildew and shall have a clean and disinfected appearance. 18. Non -Specified Cleaning: The CONTRACTOR is expected to use their professional judgment to perform necessary cleaning which may not be specifically detailed or scheduled in these standards, including but not limited to cleaning up spills, stains and other unforeseen occurrences. The VILLAGE will not be charged for cleaning not specifically outlined unless the VILLAGE deems that it exceeds the scope of work of these specifications and is agreed upon by the CONTRACTOR and the VILLAGE prior to work being performed. 19. Surfaces: All areas and surfaces designated to be serviced by the CONTRACTOR shall be left daily in a clean, sanitary and neat condition and in the highest level of appearance. CONTRACTOR personnel shall perform all required services in a workman -like and professional manner. G. Property Protection The CONTRACTOR shall continuously maintain adequate protection of all work covered by the CONTRACTOR from damage or loss and shall protect the protect from injury or less arising in connection with this contract, and shall make good any such damage, injury or loss. The CONTRACTOR is responsible for the conduct of its personnel or that of its Subcontractor. The CONTRACTOR shall cooperate fully with the VILLAGE and with any Law Enforcement authorities in the investigation of any unlawful activities suspected of the CONTRACTOR's employees while working on the VILLAGE's property. If personnel employed by the CONTRACTOR is found to have committed theft or other unlawful activities on an of the VILLAGE's sites, the CONTRACTOR shall be responsible to the VILLAGE for restitution which will include, but not limited to all actual losses, damages, costs of the investigation, and costs of prosecution. All keys assigned to a CONTRACTOR's employees shall be returned to the VILLAGE's designee when his/her service in the assigned facility ends. All keys shall be returned to the VILLAGE's designee at the termination of this contract. 2.4 PROPERTY DAMAGE The CONTRACTOR shall inform the VILLAGE designee of any vandalism, evidence of attempts to force entry, and all other damages to any facilities. The CONTRACTOR's employees shall report, in writing any items that require maintenance or repair that are discovered during the process of this contract. The CONTRACTOR shall be responsible for reporting and paying for any damages to any of the VILLAGE's facilities, equipment and/or contents caused by the CONTRACTOR's employees. 2.5 IMPROPER SECURING OF VILLAGE FACILITYS If the CONTRACTOR fails to properly secure any facility with providing notice to the VILLAGE Designee or VILLAGE Police of a reason a facility(s) cannot be properly armed, a non-compliance penalty of $750 per incident shall be deducted from the next monthly payment. If any damages, vandalism or theft is sustained 11 Custodial Services — RFP # 2023-08 to a VILLAGE property due to CONTRACTOR's employees' not properly securing a facility without such notice as described above, the CONTRACTOR must reimburse the VILLAGE for such damages. 2.6 EMERGENCY SERVICES The CONTRACTOR agrees to respond to any emergency requests for water pick-up and/or mop -ups made necessary by rain, plumbing failure, leaks or accidents; 24 hours per day, 7 days per week, 365 days per year. Any additional services of this nature must be pre -approved by the VILLAGE. Any invoice for this type of service must include the facility name, date, area(s) affected, scope of work performed, hours expended by contract personnel and name of person authorizing the work to be performed. 2.7 WEEKEND ACTIVITIES Scheduled use of the facilities on the weekend may occur. This is relatively common for the Community Center facility. The CONTRACTOR will be responsible to open and prepare the facility for scheduled use on Saturday and Sunday. Hours of service for event that extend outside of the regularly schedule must be invoiced by the CONTRACTOR separately form the monthly contract fee and will be mutually agreed upon prior to the event. 2.8 QUALITY CONTROL/INSPECTIONS The CONTRACTOR's Supervisor, the VILLAGE's designee and other personnel as deemed appropriate by the VILLAGE's designee will perform periodic inspections of each facility (1) ensure the tasks are completed according to the cleaning frequency requirements in this contract, (2) to ensure that the quality of work is satisfactory, and (3) to ensure the CONTRACTOR's compliance with other terms of this contract. The CONTRACTOR's supervisor(s) will use the agreed upon inspection form(s) for this process. The VILLAGE's Public Works Superintendent, and the VILLAGE's designee, may also periodically inspect the facilities and may report any deficiencies and all unsatisfactory performance of the CONTRACTOR. The CONTRACTOR will be granted a reasonable time to correct deficiencies. 2.9 RECORD KEEPING REQUIREMENTS A. OSHA The CONTRACTOR shall maintain all required OSHA records. Should the CONTRACTOR have occasions to bring any new chemicals onsite, the CONTRACTOR must receive pre- approval by the VILLAGE's designee and provide one copy of the Safety Data Sheet (SDS) to the VILLAGE's designee. B. Procedural Manual The CONTRACTOR shall maintain, in each facility a Procedures Manual, indexed and containing the following sections, specific for that facility that shall include, at a minimum: i. CONTRACTOR's standard policies and procedures ii. Daily routines or schedule for custodians assigned to the facility iii. Emergency and safety procedures iv. List of equipment maintained in the facility v. Maintenance and use manuals for all custodian equipment in the facility vi. List of all custodians assigned to each facility and shift vii. Standard cleaning procedures 12 Custodial Services — RFP # 2023-08 C. Audit The Contractor shall permit an authorized representative or designee, at any reasonable time, to inspect or audit all data relating to performance and billing to the VILLAGE under this Agreement. Upon request of an authorized representative of the VILLAGE or its designee, the Supplier shall provide copies at its expense of data related to performance and billing under this Agreement. 2.10 DEDUCTIONS A. If one or more facilities are closed for more than three consecutive business days for "acts of God", facility renovations, and/or problem with the facility, the VILLAGE's designee may request that cleaning services be suspended in the applicable facilities. If this occurs, the VILLAGE's invoice for that month will be reduced by the labor hours being saved that cleaning, maintenance and/or engineering services are not needed. If any such service reduction can be reasonably anticipated by the VILLAGE, the VILLAGE's designee will provide as much lead time to the CONTRACTOR as possible. B. If one or more business days are loss due to CONTRACTOR or its Subcontractor's error, operations negligence or negligence of its employees, the monthly bill will be reduced by the number of days the facility is closed in the number of labor hours not expended. C. If the VILLAGE is assessed any fines for OSHA or any other government agency, violations arising out of these contract services and attributable to the CONTRACTOR, the CONTRACTOR shall reimburse the VILLAGE for these fines by commensurably reducing the changes on the monthly invoice. [THIS SPACE INTENTIONALLY LEFT BLANK] 13 Village of Key Biscayne Procurement Department 88 West McIntyre Street Key Biscayne, Florida 33149 Phone (305) 365-7577 procurement a@kevbiscavne.fl.gov www.keybiscayne.fl.gov RFP # 2023-08 Custodial Services Additional RFP General Information 4. Additional Services If it should become necessary for VILLAGE to request CONTRACTOR to render any additional services to either supplement the services described in the Agreement or to perform additional work, such additional work shall be performed only if set forth in an amendment to this Agreement. Any such additional work shall be by mutual agreement of both parties, negotiated as to price, and approved by action of Village Council. STANDARDS OF PERFORMANCE & PAYMENT SECURITY 1. Security Requirements A. Within fourteen days of the Notice of Award by Village Council, CONTRACTOR shall furnish to VILLAGE performance & payment security in an amount equal to $100,000 as security for the faithful performance of Agreement and for the payment of all persons performing labor and/or furnishing materials in connection with the Agreement. Bond shall be submitted on Exhibit E provided in the Agreement. The condition of this obligation is such that, if CONTRACTOR shall promptly and faithfully perform the Agreement, make payments to all claimants for all labor and material used or reasonably required for use in the performance of the Agreement, and shall fully indemnify and save harmless VILLAGE and its agents and/or service provider for all costs and damages that may be suffered by reason of failure to do so, then this obligation shall be null and void; otherwise it shall remain in full force and effect. B. The performance & payment security shall be in the form of a cashier's check payable to "Village of Key Biscayne" and drawn on a bank, authorized to do business in the State of Florida, or a surety bond issued by a surety company meeting the qualifications stated in this Section. A copy of the cashier's check or surety bond shall be attached as Exhibit E. C. The surety company issuing the surety bond shall fulfill each of the following provisions, and CONTRACTOR shall provide evidence to document such fulfillment: i. The surety company is licensed to do business in the State of Florida. ii. The surety company holds a valid certificate of authority, authorizing it to write surety bonds in the State of Florida. iii. The surety company has twice the minimum surplus and capital required by the Florida Insurance Code at the time the Agreement is executed. iv. The surety company is otherwise in compliance with the provisions of the Florida Insurance Code. v. The surety company holds a valid certificate of authority issued by the United States Department of the Treasury under 31 U.S.C. § 9304-9308. vi. The bond shall contain all provisions required by § 255.05, Florida Statutes, as may be amended from time to time. vii. The bond shall be issued by a Florida resident agent. viii. A surety bond shall be executed by a surety company of recognized standing having been in business with a record of successful continuous operation for at least five years. Page 4 of 5 Village of Key Biscayne Procurement Department 88 West McIntyre Street Key Biscayne, Florida 33149 Phone (305) 365-7577 procurement@keybiscayne.fl.gov www.keybiscayne.fl.gov ix. The surety company shall meet a minimum financial rating by AM Best Company of no less than "A- Excellent: FSC VII" and shall have at least a minimum policyholders rating of A- Class VII or higher. In the event that the surety company's rating shall drop, the surety company shall immediately notify VILLAGE. x. All surety companies are subject to review and approval by VILLAGE and may be rejected without cause. All bonds signed by an agency shall be accompanied by a certificate of authority to act. D. Duration of Security: Performance & payment security shall remain in force until expiration. If the Agreement is terminated, they shall remain in force for one year from the date of termination of this Agreement as protection to VILLAGE against losses resulting from improper performance of work under the Agreement that may appear or be discovered during that period. Page 5 of 5 EXHIBIT B CONTRACTOR'S PROPOSAL COASTAL BUILDING MAINTENANCE 8651 NW 70TH ST, MIAMI, FL 33166 Phone 305-681-6100 Fax 305-681-3584 April 12, 2023 Village of Key Biscayne Procurement Department Attn: Doren Jairam Procurement Officer 88 West McIntyre Street Key Biscayne, FL 33149 RE: REQUEST FOR PROPOSALS NO. 2023-08 CUSTODIAL SERVICES Dear Mr. Jairam Enclosed, please find our comprehensive response to your Request for Proposals, referenced above. We are deeply grateful for the 20+ year service partnership that CBM has had with the Village of Key Biscayne. From humble beginnings, our service offering has expanded over the years to its present iteration. We appreciate the opportunity to participate in this RFP process and are hopeful that we will continue to service the Key Biscayne community. We have made every effort to answer and address all pertinent aspects of the RFP. I look forward to discussing our response and answering any questions during the next phase of the Village's evaluation process. Best regards, • M. t . van President msullivan@cbmflorida.com Ext. 1002 www.cbmflorida.com RFP Response Pg. #: 1 COASTAL BUILDING MAINTENANCE Table of Contents Forms, Affidavits, and Attachments (RFP Section 6) Form 1: Response Checklist Form 2: Addendum Acknowledgement Form 3A: Certificate of Authority (Corporations) Form 4: Proposer's Statement of Organization) Form 5: References 8651 NW 701H ST, MIAMI, FL 33166 Phone 305-681-6100 Fax 305-681-3584 RFP Response Page(s) # 3 4 5 6-8 9-10 Required Reference Letters Form 6: Affidavits - Form 6A: Single Execution Affidavits Form 6B: Independences Affidavit Form 6C: Non -Collusion Affidavit Form 7: Drug Free Workplace Form 8: Certification to Accuracy of Proposal 26 Form 9: Scrutinized Companies 27 Form 10: Public Entity Crimes 28-30 Form 1 1: Dispute Disclosure 31 Form 12: List of Proposed Subcontractors Form 13: Securities Form 13D: Performance & Payment Form 14: Certificate of Insurance (Sample) Form: 15: Company Qualification Questionnaire 11-13 14-19 20-21 22-23 24-25 32 33-36 37-39 40-41 Attachment A: Draft Contract 42-51 Exhibits - RFP RESPONSE PG # 52 A. Scope of Services 53-61 B. Fee Schedule/Pricing Proposal 62 C: Transition Plan 63 D: Custodial Service Frequencies 64-75 E: Performance Evaluation Criteria 76 F: Certificate of Insurance (Sample) 77-78 Financial Stability/Statements - RFP RESPONSE PG # 79 (ATTACHED THEREAFTER) Please find non -audited financial statements containing a balance sheet, an income statement, and statements of cash flow, plus tax returns for the past 2 years filed. RFP Response Pg. #: 2 www.cbmflorida.com Custodial Services — RFP # 2023-08 SECTION 6. FORMS, AFFIDAVITS, AND ATTACHMENTS FORM 1 RESPONSE CHECKLIST • Form 1: Response Checklist • Form 2: Addendum Acknowledgment • Form 3: Certificate of Authority (Complete one of the two forms as applicable) • Form 3A: Certificate of Authority (for Corporations or Partnerships) • Form 3B: Certificate of Authority (for Individuals) ® Form 4: Proposer's Statement of Organization • Form 5: References Form 6: Affidavits • Form 6A: Single Execution Affidavits • Form 6B: Independence Affidavit • Form 6C: Non -Collusion Affidavit Form 7: Drug Free Workplace • Form 8: Certification to Accuracy of Proposal Form 9: Scrutinized Companies Form 10: Public Entity Crimes ® Form 11: Dispute Disclosure ® Form 12: List of Proposed Subcontractors ® Form 13: Securities • Form 13D: Performance and Payment Security %E Form 14: Certificate of Insurance �I Form 15: Company Qualification Questionnaire ATTACHMENTS C� A: Draft Contract EXHIBITS A: Scope of Services • B: Fee Schedule/Price Proposal • C: Transition Plan C D: Custodial Service Frequencies • E: Performance Evaluation Criteria ® F: Certificate of Insurance 30 RFP Response Pg. #: 3 Custodial Services — RFP # 2023-08 FORM 2 ADDENDUM ACKNOWLEDGEMENT Solicitation Title: CUSTODIAL SERVICES Solicitation No.: RFP # 2023-08 Listed below are the dates of issue for each Addendum received in connection with this Solicitation: Addendum No. 1 , Dated 3/31/2023 Addendum No. , Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. , Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated ❑ No Addendum issued for this Solicitation Firm's Name: Coastal Building Maintenance (CBM) Authorized Representative's Name: Matt Sullivan Title: President Email: msullivan@cbmforida.com Phone Number: 305.681.6100 Authorized Signature: 31 RFP Response Pg. #: 4 Custodial Services — RFP # 2023-08 FORM 3A CERTIFICATE OF AUTHORITY (If Corporation) I HEREBY CERTIFY that a meeting of the [circle one] Board of Directors/ Partners of Coastal Building Maintenance (CBM) a business existing under the laws of the State of Florida (the "Entity") held on April 6 , 20 23 , the following resolution was duly passed and adopted: "RESOLVED, that, Matt Sullivan , as President of the Entity, be and is hereby authorized to execute this Proposal dated April 13 , 20 23 , on behalf of the Entity and submit this Proposal to the Village of Key Biscayne, and this Entity and the execution of this Certificate of Authority, attested to by the Secretary of the Corporation, and with the Entity's Seal affixed, will be the official act and deed of this Entity." I FURTHER CERTIFY that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the Entity this 6th day . April , 20 23 . Vice Pres: President: ff N.ye Matt Sullivan Print ka e: Print Name: (Seal) 32 RFP Response Pg. #: 5 Custodial Services — RFP # 2023-08 FORM 4 PROPOSER'S STATEMENT OF ORGANIZATION 1. Full Name of Proposer: Coastal Building Maintenance, Inc. 2. Principal Business Address, Phone and Email Address: 8651 NW 70th St. Miami, FL 33166 PH: 305.681.6100 3. Principal Contact Person(s): Matt Sullivan, President msullivan(Ecbmflorida.com Jeff Noyes, Vice President jnoves@cbmflorida.com 4. Form of Proposer (Corporation, Partnership, Joint Venture, Other): Corporation A. If a corporation, in what state incorporated: Florida B. Date Incorporated: October 14, 1996 C. Federal ID Number (EIN) 65-0700605 D. If a joint Venture or Partnership, date of Agreement: N/A E. Name and address of all partners (state whether general or limited partnership): N/A F. If other than a corporation or partnership describe, organization and name of principals. N/A 5. Provide names of principals or officers as appropriate and provide proof of the ability of the individuals so named to legally bind proposer. Name Title Matt Sulllivan President Jeff Noyes Vice President 6. Indicate the number of years' proposer has had current continual successful experience performing work of a similar scope relevant to this RFP Agreement. 50 Years 7. List all entities participating in this Agreement (including subcontractors if applicable): Name Address Title A. N/A B. C. 34 RFP Response Pg. #: 6 Custodial Services — RFP # 2023-08 D. 8. Outline specific areas of responsibility for each entity listed in Question 7. A. N/A B. C. D. 9. County or municipal business tax receipt number (attach copies): County: Miami -Dade Municipal: City of Miami 10. Have you ever failed to complete any work awarded to you? Yes No X If yes, attach a separate sheet of explanation. 11. Within the last five years, has any officer or partner of your organization ever been an officer or partner of another organization that failed to complete an Agreement? Yes No X If yes, attach a separate sheet of explanation. 12. Within the last five years, have you ever had a performance, payment or bid bond called? Yes No X If yes, attach a separate sheet of explanation. 13. Have you, any officer or partner of your organization, or the organization been involved in any litigation or arbitration against the Village? Yes No X If yes, attach a separate sheet of explanation. 14. Within the last five years, have you, any officer or partner of your organization, or the organization or parent company or its subsidiaries been involved in any litigation or arbitration against any other Florida public entity? Yes No X If yes, attach a separate sheet of explanation. 15. Within the last five years, have you, any officer or partner of your organization, or the organization or parent company or its subsidiaries been involved in any litigation or arbitration against any private entity for an amount greater than $100,000? Yes No X If yes, attach a separate sheet of explanation. 16. Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent company been charged or indicted for any criminal activity within the last five years? Yes No X If yes, attach a separate sheet of explanation. 17. Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent company been convicted and/or fined for any criminal activity within the last five years? Yes No X. If yes, attach a separate sheet of explanation 18. Within the last five years, have you, any officer or partner of your organization, or the 35 RFP Response Pg. #: 7 Custodial Services — RFP # 2023-08 organization been investigated by any local, state, or federal law enforcement agency, criminal justice agency or inspector general office? Yes No X If yes, attach a separate sheet of explanation. 19. Within the last five years, have you, any officer or partner of your organization, or the organization communicated with any local, state, or federal law enforcement agency, criminal justice agency or inspector general office relating to goods or services provided or performed for any governmental entity? Yes No X If yes, attach a separate sheet of explanation. 20. Within the last five years, have there been any reports or audits relating to you, any office or partner of your organization, or the organization issued by any local, state, or federal law enforcement agency, criminal justice agency or inspector general office. Yes No X If yes, attach a separate sheet of explanation. 21. Within the last five years, have you, any officer or partner of your organization, or the organization failed to disclose or made misrepresentations to any governmental entity regarding conflicts of interest or potential or apparent conflicts of interest. Yes _ No X If yes, attach a separate sheet of explanation. Sign • t lu- i •nly) Matt Sullivan Print Name President Title April 12, 2023 Date STATE OF COUNTY OF The foregoing instrument was acknowledged before me this I2 day of Apr\ , 2023 by Matt Sullivan as President (Name of person acknowledging) (Title) for Coastal Building Maintenance (Company name) Personally known to me X or has produced Identification , type of identification produced (N SIGNAT R• OF NOTARY PUBLIC `i;.0.Y.°�''•• JOANNA CONCEPCION RODRIGUEZ I "n Notary Public - State of Florida Commission # NH 144109 -f;of Fl.°, My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. I Joanna Rodriguez PRINT, TYPE/STAMP NAME OF NOTARY 36 RFP Response Pg. #: 8 Custodial Services — RFP # 2023-08 FORM 5 CLIENT REFERENCES IN ADDITION TO THE INFORMATION REQUIRED ON THIS FORM, CONTRACTOR TO PROVIDE A MINIMUM OF THREE REFERENCE LETTERS. PRINT CLEARLY REFERENCE #1 Name of Company: Baptist Health Real Estate & Development Reference Contact Name: Lissette Linares Contact Title: Property Manager Contact Telephone: 305.505.5595 Contact Email: lissettel@baptisthealth.net Contract Start Date: 2012 Name of Company: Contract End Date: Ongoing Annual Value: $2.9m REFERENCE #2 Palmer Trinity School (Maintenance & Custodial) Reference Contact Name: Paul Zamek Contact Title: Assistant Head of School - Campus Planning & Facilities Contact Telephone: 305.969.4237 Contact Email: pzamek@palmertrinity.org Contract Start Date: 2014 Contract End Date: Ongoing Annual Value: $765,600 REFERENCE #3 Name of Company: Loew's Miami Beach Reference Contact Name: Mutlu Kucuk Contact Title: General Manager Contact Telephone: 305.695.4487 Contact Email: mkucuk@loewshotels.com Contract Start Date: 2016 Contract End Date: Ongoing Annual Value: $815,340 37 RFP Response Pg. #: 9 Custodial Services — RFP # 2023-08 REFERENCE #4 Name of Company: Memorial Healthcare System Reference Contact Name: Matt Horne Contact Title: Director of Property Management Contact Telephone: 954.265.7103 Contact Email: mhorne@mhs.net Contract Start Date: 2020 Contract End Date: Ongoine Annual Value: $641,616 REFERENCE #5 Name of Company: Transwestern Real Estate Management Reference Contact Name: Andrea Lopez Contact Title: Director of Property Management Contact Telephone: 305.447.9191 Contact Email: andrea.lopez@transwestern.com Contract Start Date: 2001 Contract End Date: Ongoing Annual Value: Multiple sites 38 RFP Response Pg. #: 10 From: To: Subject: Date: Arturo Beouiristain )eff Noyes CBM reference letter Wednesday, April 12, 2023 2:57:39 PM To whom it may concern: As the director of facilities for a large private school with over 55 acres of campus buildings, fields and general use areas, I have used the services of CBM since 2014. CBM provides our school with day porters, maintenance staff, groundskeeping and night cleaning personnel. I have found CBM to be highly professional, responsive, honest and easy to work with. It is common to have some level of issues or concerns when dealing with individuals in the service business, but CBM has always addressed any concerns or complaints with professionalism and prompt follow up. CBM took over in 2014 from a national service company that had limited operations in South Florida. We could immediately tell the difference with their significant operations presence and expertise in schools. They were flexible in order to meet the complexities of our campus and how we use our facilities. Notably, CBM saved us considerable money by right sizing the crew size and cutting overtime, while overall delivering higher quality. Our partnership has been very positive and I would recommend CBM at your property. Best regards, ARTURO BEGUIRISTAIN ARTURO BEGUIRISTAIN DIRECTOR OF FACILITIES AND SECURITY 8001 S.W. 184 STREET, MIAMI, FL 33157 MAILING ADDRESS 7900 SW 176TH STREET, MIAMI, FL 33157 T (305) 259-1114 E ABEGUIRISTAIN@PALMERTRINITY.ORG WWW.PALMERTRINITY.ORG RFP Response Pg. #: 11 TRANSWESTERN® April 12, 2023 To whom it may concern: 95 Merrick Way Suite 480 Miami, FL33131 Phone: 305.808.7824 As Managing Senior Vice President at Transwestern, I am responsible for the oversight of all asset services across Florida, which includes 10M+ square feet of institutionally owned commercial properties, encompassing Class -A office, retail, and industrial properties. For over 22 years, our South Florida team has contracted Coastal Building Maintenance for a variety of services which include routine cleaning, porter services, and specialty project work such as garage cleaning, pressuring cleaning, floor care, acute disinfection, staffing and related services. The fact that we have worked with Matt Sullivan and the CBM team for so long is a testament to the value CBM brings to our team. I have always had a direct line of contact with Matt Sullivan who is quick to address our needs, whether tenant or team driven, but seldom]y have I needed to reach him throughout these many years as it relates to operational concerns given that we have fostered a fantastic relationship with his operations' team who has always been extremely responsive and attentive as needed. I would not hesitate to recommend the CBM team, collectively, as they have been a great group to work with. Sincerely, RFP Response Pg. #: 12 From: Miouel Suarez/USA To: )eff Noyes Subject: Letter of Rec Date: Wednesday, April 12, 2023 1:54:03 PM Attachments: jmaoe001.ong To whom it may concern, CBM has been our janitorial service vendor for over 10 years, and I would not hesitate to recommend them for other facilities. My building is a mixed used, medical/commercial office building with unique tenants and various service requirements. CBM's management and leadership has always addressed our needs and any concerns without delay. Their supervisor and employees assigned to my property are good people and understand the requirements of the job and our expectations. I have always had a strong communication ties with my operations and executive contacts. I would recommend CBM for consideration at other buildings. Thank you. Miguel Suarez Chief Engineer Direct: +1 786 423 1048 Fax: +1 305 548 1236 miguel.suarezPcushwake.com � IIiIlk vkk I D 1951 NW 7th Ave, Suite 300 Miami, FL 33136 I USA cushmanwakefield.com Linkedln 1 Facebook I Twitter 1 YouTube ( Google+ ( Jnstagram The information contained in this email (including any attachments) is confidential, may be subject to legal or other professional privilege and contain copyright material, and is intended for use by the named recipient(s) only. Access to or use of this email or its attachments by anyone else is strictly prohibited and may be unlawful. If you are RFP Response Pg. #: 13 Custodial Services — RFP # 2023-08 FORM 6A SINGLE EXECUTION AFFIDAVITS THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. THIS FORM COMBINES SEVERAL AFFIDAVIT STATEMENTS TO BE SWORN TO BY THE PROPOSER OR BIDDER AND NOTARIZED BELOW. IN THE EVENT THE PROPOSER OR BIDDER CANNOT SWEAR TO ANY OF THESE AFFIDAVIT STATEMENTS, THE PROPOSER OR BIDDER IS DEEMED TO BE NON -RESPONSIBLE AND IS NOT ELIGIBLE TO SUBMIT A PROPOSAL/BID. THESE SINGLE EXECUTION AFFIDAVITS ARE SUBMITTED TO THE VILLAGE OF KEY BISCAYNE AND ARE STATEMENTS MADE: By: Matt Sullivan For (Name of Proposing or Bidding Entity): Coastal Building Maintenance, Inc. (CBM) Whose business address is: 8651 NW 70th St., Miami, FL 33166 And (if applicable) its Federal Employer Identification Number (FEIN) is: 65-0700605 (if the entity does not have an FEIN, include the Social Security Number of the individual signing this sworn statement. SS#: Americans with Disabilities Act Compliance Affidavit The above -named firm, corporation or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third -party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. • The American with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 USC 1210112213 and 47 USC Sections 225 and 661 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. • The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section 553.501- 553.513, Florida Statutes: • The Rehabilitation Act of 1973, 229 USC Section 794; • The Federal Transit Act, as amended 49 USC Section 1612; • The Fair Housing Act as amended 42 USC Section 3601-3631. 6As Proposer Initials 39 RFP Response Pg. #: 14 Custodial Services — RFP # 2023-08 Public Entity Crimes Affidavit I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners, shareholders, employees, members, and agents who are active in management of an entity. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (INDICATE WHICH STATEMENT APPLIES.) [X} Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with ad convicted of a public entity crime subsequent to July 1, 1989. [ ] The entity submitting this sworn statement, or one or more of its officers, directors, executives partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. 40 RFP Response Pg. #: 15 Custodial Services — RFP # 2023-08 [ ] The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I understand that the submission of this form to the contracting officer for the public entity identified in paragraph 1 above is for that public entity only and that this form is valid through December 31 of the calendar year in which it is filed. 1 also understand that I am required to inform the public entity prior to entering into a contract in excess of the threshold amount provided in Section 287.017, Florida Statutes for category two of any change in the information contained in this form. 0-5 Proposer Initials No Conflict of Interest or Contingent Fee Affidavit Proposer warrants that neither it nor any principal, employee, agent, representative nor family member has paid or will pay any fee or consideration that is contingent on the award or execution of a contract arising out of this solicitation. Proposer also warrants that neither it nor any principal, employee, agent, representative nor family member has procured or attempted to procure this contract in violation of any of the provisions of the Miami -Dade County conflict of interest or code of ethics ordinances. Further, Proposer acknowledges that any violation of these warrants will result in the termination of the contract and forfeiture of funds paid or to be paid to the Proposer should the Proposer be selected for the performance of this contract. Proposer Initials Business Entity Affidavit Proposer hereby recognizes and certifies that no elected official, board member, or employee of the Village of Key Biscayne (the " Village") shall have a financial interest directly or indirectly in this transaction or any compensation to be paid under or through this transaction, and further, that no Village employee, nor any elected or appointed officer (including Village board members) of the Village, nor any spouse, parent or child of such employee or elected or appointed officer of the Village, may be a partner, officer, director or proprietor of Proposer or Vendor, and further, that no such Village employee or elected or appointed officer, or the spouse, parent or child of any of them, alone or in combination, may have a material interest in the Vendor or Proposer. Material interest means direct or indirect ownership of more than 5% of the total assets or capital stock of the Proposer. Any exception to these above -described restrictions must be expressly provided by applicable law or ordinance and be confirmed in writing by Village. Further, Proposer recognizes that with respect to this transaction or bid, if any Proposer violates or is a party to a violation of the ethics ordinances or rules of the Village, the provisions of Miami -Dade 41 RFP Response Pg. #: 16 Custodial Services — RFP #I 2023-08 County Code Section 2-11.1, as applicable to Village, or the provisions of Chapter 112, part III, Fla. Stat., the Code of Ethics for Public Officers and Employees, such Proposer may be disqualified from furnishing the goods or services for which the bid or proposal is submitted and may be further disqualified from submitting any future bids or proposals for goods or services to Village. ,S Proposer Initials Anti -Collusion Affidavit 1. Proposer/Bidder has personal knowledge of the matters set forth in its Proposal/Bid and is fully informed respecting the preparation and contents of the attached Proposal/Bid and all pertinent circumstances respecting the Proposal/Bid; 2. The Proposal/Bid is genuine and is not a collusive or sham Proposal/Bid; and 3. Neither the Proposer/Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including Affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Proposer/Bidder, firm, or person to submit a collusive or sham Proposal/Bid, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer/Bidder, firm, or person to fix the price or prices in the attached Proposal/Bid or of any other Proposer/Bidder, or to fix any overhead, profit, or cost element of the Proposal/Bid price or the Proposal/Bid price of any other Proposer/Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Village of Key Biscayne or any person interested in the proposed Contract. VVy Proposer Initials Scrutinized Company Certification 1. Proposer certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the Village may immediately terminate the Agreement that may result from this ITB at its sole option if the Proposer or its subcontractors are found to have submitted a false certification; or if the Proposer, or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. 2. If the Agreement that may result from this ITB is for more than one million dollars, the Proposer certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. pursuant to Section 287.135, F.S., the Village may immediately terminate the Agreement that may result from this ITB at its sole option if the Proposer, its affiliates, or its subcontractors are found to have submitted a false certification; or if the Proposer, its affiliates, or its subcontractors are placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement. 42 RFP Response Pg. #: 17 Custodial Services — RFP # 2023-08 3. The Proposer agrees to observe the above requirements for applicable subcontracts entered into for the performance of work under the Agreement that may result from this ITB. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the above -stated contracting prohibitions then they shall become inoperative. lM S Proposer Initials Acknowledgment, Warranty, and Acceptance 1. CONTRACTOR warrants that it is willing and able to comply with all applicable state of Florida laws, rules and regulations. 2. CONTRACTOR warrants that it has read, understands, and is willing to comply with all requirements of RFP # 2023-08 CUSTODIAL SERVICES and any addendum/addenda related thereto. 3. CONTRACTOR warrants that it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the Village Council or Village Manager, as applicable. 4. CONTRACTOR warrants that all information provided by it in connection with this Proposal is true and accurate. viAs Proposer Initials Truth in Negotiation Certification The CONTRACTOR hereby certifies, covenants, and warrants that wage rates and other factual unit costs supporting the compensation for this project's agreement are accurate, complete, and current at the time of contracting. The CONTRACTOR further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Village determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within (1) year following the end of the contract. For purposes of this certificate, the end of the agreement shall be deemed to be the date of the final billing or acceptance of the work by the Village, whichever is later. OAS Respondent Initials Sworn Signature of Proposing Entity Representative and Notarization for all above Affidavits follows on the next page 43 RFP Response Pg. #: 18 Custodial Services — RFP # 2023-08 In the present .f: State of Florida Witness #2 Print Name: Agatha Velez County of Miami -Dade Signed, sealed and delivered by: Print Name: Matt Sullivan Title: President ACKNOWLEDGMENT On this 12th day of April , 20 23 , before me the undersigned, personally appeared Matt Sullivan , whose name(s) is/are subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it. Witness my hand and official seal: ;1 wY PiA , JOANNA CONCEPCION RODRIGUEZ ' "�'�� Gam`• Notary Public - State of Florida .,..:(A":\ C,T or Commission # HH 144109 -;r1er4` My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. Joanne Rodriguez Notary Public (Print, Stamp, or Type as Commissioned) X Personally known to me; or Produced identification (Type of Identification: Did take an oath; or X Did not take an oath 44 RFP Response Pg. #: 19 Custodial Services — RFP # 2023-08 FORM 6B INDEPENDENCE AFFIFAVIT The undersigned individual, being duly sworn, deposes and says that: I am Matt Sullivan of Coastal Building Maintenence , the proposer that has submitted the attached proposal; 1 hereby certify to the best of my knowledge that neither I nor any of those persons residing in my household have or have had during the past five years, any relationships (professional, financial, familial or otherwise) with the VILLAGE (or any of its districts), its elected or appointed officials, its employees or agents, or any member or alternate member of the Selection Committee. A "relationship" for the purpose of this affidavit shall include but not be limited to employer/employee, consultant, contractor, subcontractor, associate, officer, partnership, joint venture, ownership greater than one percent, landlord/tenant, or creditor/debtor, gift donor/recipient (in excess of $100.00), past or on -going personal relationships, or joint involvement with charitable/voluntary activities. Relationship includes having a prior or current contract with the VILLAGE. Except as set forth below, I hereby certify to the best of my knowledge that neither I nor any of those persons residing in my household have received any promise of compensation, remuneration, gift, discount, or other gratuity in exchange for my proposal. I understand and agree that I shall give the VILLAGE written notice of any other relationships (as defined above) that I enter into with the VILLAGE (or any of its districts), its elected or appointed officials, its employees or agents, or any member or alternate member of the Selection Committee during the period of the Agreement. I set forth below any exceptions to the aforementioned (if none, write "None"): CBM is th incumbent vendor for custodial and handy -man services for the Village. 45 RFP Response Pg. #: 20 Custodial Services — RFP # 2023-08 Sign.tu e (Blue in only) Matt Sullivan Print Name President Title April 12, 2023 Date STATE OF COUNTY OF The foregoing instrument was acknowledged before me this 12th day of April , 20_,3 by Matt Sullivan as President for (Name of person acknowledging) (Title) Coastal Building Maintenance (Company name) Personally known to me X or has produced Identification type of identification produced (NOTARYSEAL HERE) a�aYF�'•.. JOANNACONCEPCION RODRIGUEZ ? e 1�� Notary Public . State of Florida f Commission # HH 144109 '••..,or r'„ My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. .s- SIGNATUR OF OTARY PUBLI Joanna Rodriguez PRINT, TYPE/STAMP NAME OF NOTAR 46 RFP Response Pg. #: 21 Custodial Services — RFP # 2023-08 FORM 6C NON -COLLUSION AFFIDAVIT The undersigned individual, being duly sworn, deposes and says that: 1. He/She is Matt Sullivan of Coastal Building Maintenance proposer that has submitted the attached proposal; 2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Such proposal is genuine and is not a collusive or sham proposal; 4. Neither said proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other proposer, firm or person to submit a collusive or sham proposal in connection with the Agreement for which the attached proposal has been submitted or to refrain from proposing in connection with the Agreement, or has in any manner, directly or indirectly, sought by agreement of collusion or communication of conference with any other proper, firm, or person to fix the price or prices in the attached proposal, or of any other proposer, or to fix any overhead, profit or cost element of the proposal or the response of any other proposer, or to secure through any collusion, connivance, or unlawful agreement any advantage against the Village of Key Biscayne, Florida, or any person interested in the Agreement; and 5. The response to the attached REP is fair and proper and is not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. 47 RFP Response Pg. #: 22 Custodial Services — RFP # 2023-08 Signature (Blue ink only) Matt Sullivan Print Name President Title April 12, Date2023 STATE OF COUNTY OF The foregoing instrument was acknowledged before me this 12thday of April , 2023 by Matt Sullivan as President for (Name of person acknowledging) (Title) Coastal Building Maintenance (Company name) Personally known to me X or has produced Identification , type of identification produced ( (NOTARY SE , , SIGNATURE OF N RY PUBLIC ,,tiav ru•. JOANNA CONCEPCION RODRIGUEZ CA, Notary Public - State of Florida Joanna Rodriguez ( '• �'o`= Commission # NH 144109 `'?or' °• My Comm. Expires Oct 1, 2024 PRINT, TYPE/STAMP NAME OF NOTARY Bonded through National Notary Assn. 48 RFP Response Pg. #: 23 Custodial Services — RFP # 2023-08 FORM 7 DRUG FREE WORKPLACE The undersigned proposer in accordance with Chapter 287.087, Florida Statutes, hereby certifies that Coastal Building Maintenance does: (Name of proposer) 1. Publish a statement notifying employees that the unlawful manufacturing, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the contractual services described in the RFP document a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the contractual services described in the RFP or the Agreement, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. 7. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. 49 RFP Response Pg. #: 24 Sign tffe (Blue ink only) Custodial Services — RFP # 2023-08 Matt Sullivan Print Name President Title April 12, 2023 Date STATE OF COUNTY OF The foregoing instrument was acknowledged before me this 12th day of April , 20 by for Matt Sullivan as President (Name of person acknowledging) (Title) Coastal Building Maintenance (Company name) Personally known to me X or has produced Identification type of identification produced (NOTARY JOANNA CONCEPCION RODRIGUEZ � Notary Public -Statat e of FloridaF ri " Commission II HH 144109 ?.oF ° My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. Joanna Rodriguez SIGNATUR'C)F NOTARY PURL C PRINT, TYPE/STAMP NAME OF NOTARY 50 RFP Response Pg. #: 25 Custodial Services — RFP # 2023-08 FORM 8 CERTIFICATION TO ACCURACY OF PROPOSAL The proposer, by executing this form, hereby certifies and attests that all forms, affidavits and documents related thereto that it has enclosed in the proposal in support of its proposal are true and accurate. Failure by the proposer to attest to the truth and accuracy of such forms, affidavits and documents shall result in the proposal being deemed non -responsive and such proposal will not be considered. By submitting a proposal to do the work, the proposer certifies that a careful review of the RFP and the Agreement has taken place and that the proposer is fully informed and understands the requirements of the RFP and the Agreement and the quality and quantity of service to be performed. The undersigned individual, being duly sworn, deposes and says that: 1. He/She is Matt Sullivan of Coastal Building Maintenance , the proposer that has submitted the attached proposal; 2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all forms, affidavits and documents submitted in support of such proposal; 3. All forms, affidavits and documents submitted in support of this proposal and included in this proposal are true and accurate; 4. No information that should have been included in such forms, affidavits and documents has been omitted; and 5. No information that is included in such forms, affidavits or documents is false or misleading. STATE OF Florida COUNTY OF Miami -Dade 12th day of The foregoing instrument was acknowledged before me this by Matt Sullivan for (Name of person acknowledging) Coastal Building Maintenance as President April , 20. (Title) (Company name) Personally known to me X or has produced Identification type of identification produced (NOTARY [ru.,n.c r4,••.•• JOANNA CONCEPCIONRODRIGUEZ ;`:°/•4, ��^" Notary Public - State of Florida Commission t1HH 144109 ....... My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. Joanne Rodriguez TURF OF NOTARY P BLIC PRINT, TYPE/STAMP NAME OF NOTARY 51 RFP Response Pg. #: 26 Custodial Services — RFP # 2023-08 FORM 9 SCRUTINIZED COMPANIES The undersigned proposer in accordance with Section 287.135, Florida Statutes, hereby certifies that: Proposer is not participating in a boycott of Israel; Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; roposer does s have business operations in Cuba or Syria. Sig at e (Blue ink only) Matt Sullivan Print Name President Title April 12, 2023 Date STATE OF COUNTY OF The foregoing instrument was acknowledged before me this 12th day of April , 20_23 by Matt Sullivan as President (Name of person acknowledging) (Title) Coastal Building Maintenance for (Company name) Personally known to me X or has produced Identification , type of identification produced (NOTARY SEAL HERE) —_ SIGNATUR( C} NOTARY PUBLIC — —� E ,•1..aYro'••. JOANNA CONCEPCION RODRIGUEZ 1 ,, • `��� Notary Public - State of Florida 'a: o Commission /I HH 144109 Joanna Rodriguez V,orr\ My Comm. Expires Oct 1, 2024 ' g 4 '''''' Bonded through National Notary Assn. I PRINT, TYPE/STAMP NAME OF NOTARY 52 RFP Response Pg. #: 27 Custodial Services — RFP # 2023-08 FORM 10 PUBLIC ENTITY CRIMES Sworn Statement Under §287.133(3)(a), Florida Statutes (This form must be signed in the presence of a notary public or other officer authorized to administer oaths.) 1. This sworn statement is submitted with Bid, Proposal or contract No. RFP# 2023-08 2. This sworn statement is submitted by: Coastal Building Maintenance whose business address is: Federal Identification Number (FEIN) is: Social Security Number: (name of entity submitting sworn statement) 8651 NW 70th St. Miami, FL 33166 65-0700605 (if applicable) (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement) 3. My name is: Matt Sullivan (print name of individual signing this document) and my relationship to the entity is: President 4. I understand that a "public entity crime" as defined in §287.133(1)(g), Florida Statutes means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United states, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that a "convicted" or "conviction" as defined in §287.133(1)(b), Florida Statutes, means a finding of guilt of a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in §287.133(1)(a), Florida Statutes means: (a) A predecessor or successor of a person or a corporation convicted of a public entity crime; or 53 RFP Response Pg. #: 28 Custodial Services — RFP # 2023-08 (b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, share holders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima-facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in §287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which binds or applies to bids on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on the information and belief, the statement that I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies) a. X Neither the entity submitting the sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. b. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989 and (Please indicate which additional statement applies) 1) There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order) 2) The person or affiliate was placed on the convicted list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order) 54 RFP Response Pg. #: 29 Custodial Services — RFP # 2023-08 3) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services) April 12, 2023 Signature Date STATE OF Florida COUNTY OF Miami- Dade The foregoing instrument was acknowledged before me this 12thday of April , 20j by Matt Sullivan as President for (Name of person acknowledging) (Title) Coastal Building Maintenance (Company name) Personally known to me X or has produced Identification , type of identification produced (NOTARY SEAL s P47.„ 4 n. JOANNA CONCEPCION RODRIGUE GNATU KF"OF NOTARY PUBLIC Notary Public - State of Florida Commission 11 NH 144109 My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn Joanna Rodriguez RINT, TYPE/STAMP NAME OF NOTARY 55 RFP Response Pg. #: 30 Custodial Services— RFP # 2023-08 FORM 11 DISPUTE DISCLOSURE Answer the following questions by placing an "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO X 2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO X 3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the Village of Key Biscayne. Firm: Coastal Building intenan e Authorized Signatur Print or Type Name: Matt Sullivan Title: President Date: April 12, 2023 56 RFP Response Pg. #: 31 Custodial Services — RFP # 2023-08 FORM 12 LIST OF PROPOSED SUBCONTRACTORS The undersigned Proposer hereby designates, as follows, all major subcontractors whom they propose to utilize for the major areas of work for the project. The bidder is further notified that all subcontractors shall be properly licensed, bondable and shall be required to furnish the Village with a Certificate of Insurance in accordance with the contract general conditions. Failure to furnish this information shall be grounds for rejection of the bidder's proposal. (If no subcontractors are proposed, state "None" on first line below.) No. Subcontractor Name & Address N/A Scope of Work License Number Firm: Coastal Building Maintenance Authorized Signat Print or Type Name: Matt Sullivan President Title: Date: April 12, 2023 57 RFP Response Pg. #: 32 Signature Matt Sullivan Custodial Services — RFP # 2023-08 FORM 13A FORM 1313 FORM 13C FORM 13D PERFORMANCE AND PAYMENT SECURITY Any singular reference to CONTRACTOR, Surety, VILLAGE or other party shall be considered plural where applicable. CONTRACTOR (name and address) Coastal Building Maintenance 8651 NW 70th St, Miami, FL 33166 VILLAGE: Village of Key Biscayne 88 West McIntyre Street Key Biscayne, Florida 33149 AGREEMENT: Date: Amount: Services as needed. Not for a fixed amount. Description: Custodial Services Location: Village wide Village of Key Biscayne RFP # 2023-08 SURETY (name & principal address): TBD BOND: Date (not earlier than Agreement Date: Amount: $100,000.00 Modifications to this Bond: None CON PRINCIPAL O Name President See Page(s) SURETY Pending contract award. Signature Name Title Title (Any additional signatures please include at the end of this form) FLORIDA RESIDENT AGENT Address Phone Fax 58 RFP Response Pg. #: 33 Custodial Services — RFP it 2023-08 1. CONTRACTOR and the Surety, jointly and severally bind themselves, their heirs, executors, administrators, successors and assigns to VILLAGE for the performance of the Agreement, which is incorporated herein by reference. 2. If CONTRACTOR performs the Agreement, the Surety and CONTRACTOR shall have no obligation under this Bond, except to participate in conferences. 3. If there is no VILLAGE Default, the Surety's obligation under this Bond shall arise after: A. VILLAGE has notified CONTRACTOR and the Surety at its address described in paragraph 10 below that VILLAGE is considering declaring a CONTRACTOR Default and has requested and attempted to arrange a conference with CONTRACTOR and the Surety to be held not later than 15 days after receipt of such notice to discuss methods of performing the Agreement. If VILLAGE, CONTRACTOR and the Surety agree, CONTRACTOR shall be allowed a reasonable time to perform the Agreement, but such an agreement shall not waive VILLAGE'S right, if any, subsequently to declare a CONTRACTOR Default; and B. VILLAGE has declared a CONTRACTOR Default and formally terminated CONTRACTOR'S right to complete the Agreement. Such CONTRACTOR Default shall not be declared earlier than 20 days after CONTRACTOR and the Surety have received notice of such termination; and C. VILLAGE has agreed to pay the Balance of the Agreement Price to the Surety in accordance with the terms of the Agreement or to a CONTRACTOR selected to perform the Agreement in accordance with the terms of the Agreement with VILLAGE. 4. When VILLAGE has satisfied the conditions of paragraph 3, the Surety shall promptly and at the Surety's expense take one of the following actions: A. Arrange for CONTRACTOR, with consent of VILLAGE, to perform and complete the Agreement; or B. Undertake to perform and complete the Agreement itself, through its agents or through independent CONTRACTORS; or C. Obtain bids or negotiated proposals from qualified CONTRACTORS acceptable to VILLAGE for an Agreement for performance and completion of the Agreement, arrange for an Agreement to be prepared for execution by VILLAGE and CONTRACTOR selected with VILLAGE'S concurrence, to be secured with performance & payment bonds executed by a qualified Surety equivalent to the bonds issued on the Agreement, and the Balance of the Agreement Price incurred by VILLAGE resulting from CONTRACTOR's default; or D. Waive its right to perform and complete, arrange for completion, or obtain a new CONTRACTOR acceptable to VILLAGE and with reasonable promptness under the circumstances: 59 RFP Response Pg. #: 34 Custodial Services — RFP # 2023-08 i. After investigation, determine the amount for which it may be liable to VILLAGE and, as soon as practicable after the amount is determined, tender payment therefore to VILLAGE; or ii. Deny liability in whole or in part and notify VILLAGE citing reasons therefore. 5. If the Surety does not proceed as provided in paragraph 4 with reasonable promptness, the Surety shall be deemed to be in default on this Bond, 15 days after receipt of an additional written notice from VILLAGE to the Surety demanding that the Surety perform its obligations under this Bond, and VILLAGE shall be entitled to enforce any remedy available to VILLAGE. If the Surety proceeds, without proper notice to VILLAGE, VILLAGE shall be entitled to enforce any remedy available to VILLAGE. 6. After VILLAGE has terminated CONTRACTOR's right to complete the Agreement, and if the Surety elects to act, then the responsibilities of the Surety to VILLAGE shall not be greater than those of CONTRACTOR under the Agreement, and the responsibilities of VILLAGE to the Surety shall not be greater than those of VILLAGE under the Agreement. To the limit of the amount of this Bond, but subject to commitment by VILLAGE of the Balance of the Agreement Price to mitigation of costs and damages on the Agreement, the Surety is obligated without duplication for: A. The responsibilities of CONTRACTOR for correction of defective work and completion of the Agreement; B. Additional legal, design professional and delay costs resulting from CONTRACTOR's Default, and resulting from the actions or failure to act of the Surety under paragraph 4; and C. Liquidated damages, or if no liquidated damages are specified in the Agreement, actual damages caused by delayed performance or non-performance of CONTRACTOR. 7. The Surety shall not be liable to VILLAGE or others for obligations of CONTRACTOR that are unrelated to the Agreement, and the Balance of the Agreement Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than VILLAGE or its heirs, executors, administrators or successors. 8. The Surety hereby waives notice of any change, including changes of time, to the Agreement or to related subcontracts, purchase orders and other obligations. 9. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after CONTRACTOR Default or within two years after CONTRACTOR ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 60 RFP Response Pg. #: 35 Custodial Services — RFP # 2023-08 10. Notice to the Surety, VILLAGE or CONTRACTOR shall be mailed or delivered to the address shown on the signature page. 11. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the work was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted here from and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. DEFINITIONS A. Balance of the Agreement Price: The total amount payable by VILLAGE to CONTRACTOR under the Agreement after all proper adjustments have been made including allowance to CONTRACTOR of any amounts received or to be received by VILLAGE in settlement of insurance or other claims for damages to which CONTRACTOR is entitled, reduced by all valid and proper payments made to or on behalf of CONTRACTOR under the Agreement. B. Agreement: The agreement between VILLAGE and CONTRACTOR identified on the signature page, including all Contract Documents and changes thereto. C. CONTRACTOR Default: Failure of CONTRACTOR, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Agreement. D. VILLAGE Default: Failure of VILLAGE, which has neither been remedied nor waived, to pay CONTRACTOR as required by the Contract or to perform and complete or comply with the other terms thereof. MODIFICATIONS TO THIS BOND ARE AS FOLLOWS: (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRACTOR AS PRIN AL SURETY Sig Name President TBD upon contract award. Signature Name Title Title 61 RFP Response Pg. #: 36 Custodial Services — RFP # 2023-08 FORM 14 INSURANCE AND LICENSE CERTIFICATES VILLAGE OF KEY BISCAYNE BIDDER'S REPRESENTATION CUSTODIAL SERVICES Proposal of Coastal Building Maintenance (Name) 8651 NW 70th St., Miami, FL 33166 (Address) to furnish all materials, equipment, and labor and to perform all work in accordance with the Contract Documents for: CUSTODIAL SERVICES ("THE PROJECT") TO: Village of Key Biscayne Attn: Village Clerk 88 West McIntyre Street, Suite 220 Key Biscayne, Florida 33149 The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid, as principal or principals, is or are named herein and that no other person than herein mentioned has any interests in the Bid or the Contract to which the Work pertains; that this Bid is made without connection or arrangement with any other person, company, or parties making Bids or Proposals and that the Bid is in all respects fair and made in good faith without collusion or fraud. The Bidder further declares that he or she has examined the geographic location and sites of the Work; that he has made sufficient investigations to fully satisfy himself that such sites are suitable for this Work; and he assumes full responsibility therefore; that he has examined the specifications for the Work and from his own experience or from professional advice that the specifications are sufficient for the Work to be done and he has examined the other Contract Documents relating thereto, including the Instructions to Bidders, the Contract, Bid, Detailed Scope of Work/Specifications, Qualification Statement, Public Entity Crime Form, and Insurance requirements and he has read all addenda prior to the opening of Bids, and that he has satisfied himself fully, relative to all matters and conditions with respect to the Work to which this Bid pertains. The Bidder proposes and agrees, if this Bid is accepted, to timely execute the Contract with the Village in the form attached and to furnish all necessary materials, all equipment, all necessary machinery, 62 RFP Response Pg. #: 37 Custodial Services — RFP # 2023-08 tools, apparatus, means of transportation, and labor necessary to complete the Work specified in the Bid and the Contract, and called for by the drawings and specifications and in the manner specified and to timely submit all required bonds and insurance certificates. NOTE: THIS SCHEDULE OF BID ITEMS IS MERELY ILLUSTRATIVE OF THE MINIMUM AMOUNT/QUANTITY OF WORK TO BE PERFORMED UNDER THE CONTRACT. IN THE CASE OF ANY CONFLICT BETWEEN THIS SCHEDULE OF BID ITEMS AND THE DETAILED SPECIFICATIONS, THE DETAILED SPECIFICATIONS WILL PREVAIL. The Bidder further proposes and agrees to comply in all respects with the time limits for commencement and completion of the Work as stated in the Contract. The Bidder agrees to execute the Contract and furnish the executed Contract, all required bonds, insurance certificates, and other required information to Village within ten (10) ten calendar days after written notice of the Award of Contract. Failure on the part of the Bidder to timely comply with this provision shall give Village all rights and remedies set forth in the Instructions to Bidders. The undersigned agrees to accept as full compensation therefore the total of the lump sum prices and extended unit prices items named in the following schedule. It is understood that the unit prices quoted or established for a particular item are to be used for computing the amount to be paid to the Contractor, based on the Work actually performed as determined by the Contract and the Village. However, in utilizing the schedule, the Bidder agrees that in no event shall compensation paid to the Bidder under the Contract exceed the dollar amount of the Bidder's Bid amount, as set forth in the attached Bid. It is intended that all Work to be performed under this Bid shall commence approximately thirty (30) days after Contract execution. In no event shall Village be obligated to pay for Work not performed or materials not furnished. Bidder's Certificate of Competency No. N/A Bidder's Occupational License No. 2607027 WITNESS: By: Signature of Authorized Agent [SEAL] 63 RFP Response Pg. #: 38 COASBUI-01 MGERSHANOVA Ate,/ I CERTIFICATE OF LIABILITY INSURANCE DATE o(023 1!412 3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CIC HOTALING 2103 Coral Way Suite 721 Miami, FL 33145 CONTACT NAME: PHONE (NC, No, Ext): (305) 393-$981 ( FAX (A/C, No): (845) 471-7494 E-MAIL ss; certificatesMlA@hgfin.net INSURER(S) AFFORDING COVERAGE NAIL # INsURERA: Charter Oak Fire Insurance Company 25615 INSURED Coastal Building Maintenance, Inc. 8651 NW 70th St Miami, FL 33166 INSURER B:Travelers Indemnity Company 25658 INSURER C: Travelers Property Casualty Insurance Co 36161 INSURER D: Bridgefieid Casualty Insurance Company 10335 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR LNVD POLICY NUMBER POLICY EFF (MMIDD/YYYY) POLICY EXP LMMIDDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X P-660-0R56116A-COF-23 1/1/2023 111/2024 EACH OCCURRENCE S 1,000,000 CLAIMS -MADE X OCCUR DREMIC.SE TO RENTED oNcu ence) $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL 8,,ADVINJURY S 1,000,000 GENTAGGREGATE P POLICY OTHER X LIMIT APPLIES JEC PER: LOC GENERAL AGGREGATE 3 2,000,000 PRODUCTS - COMP/OP MSG $ 2,000,000 EMPLOYEE BENEFI s 2,000,000 B AUTOMOBILE X LIABILITY ANY AUTO OWNED _ SCHEDULED AUTOS P.UTOS OPJLY BA -0T451623 -22-43-G 1/1/2023 1/1/2024 COMBINED SINGLE LIMIT (Ea accident) 1,000,000 BODILY INJURY (Per person) S BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) S S C X UMBRELLA LIAB EXCESS LIAB X OCCUR. CLAIMS -MADE )( CUP-0T45187A-23-43 1/1/2023 1/1/2024 EACH OCCURRENCE .. 4,000,000 AGGREGATE s 4,000,000 DED X RETENTIONS 10,000 5 D INORKERS AND EMPLOYERS' LIABILITY SATION ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER./MEMBER EXCLUDED/ (Mandatory in 1114) If yes descnbe under DESCRIPTION OF OPERATIONS below YIN Y NIA 196-56826 1/1/2023 1/1/2024 X STATUTE ERFI E.L. EACH ACCIDENT S 1,000,000 E.L. DISEASE - EA EMPLOYEE S 1,000,000 E.L. DISEASE - POLICY LIMIT 5 1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is listed as Additional Insured with respects to the General Liability when required by written. Waiver of Subrogation is in favor of Certificate Holder with respects to the General Liability when required by written. CERTIFICATE HOLDER CANCELLATION Village of Key Biscayne g y Key Biscayne, FL 33149 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE RBFFRO3.136 e LIISa0 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Custodial Services — RFP # 2023-08 FORM 15 COMPANY QUALIFICATION QUESTIONNAIRE The undersigned guarantees the truth and accuracy of all statements and answers herein contained. 1. How many years has your organization been in business as a General Contractor? Coastal Building Maintenance has been in continuous operation since 1973; under current Corporate structure since 1996. CBM is not a General Contractor. 2. What is the last project of this nature you have completed? All contracts are ongoing and presently still under service obligations. Our service agreemenst do not have "completion dates." 3. Name three individuals or corporations for which you have performed work and to which you refer: Please see Form 5: References herein for names and contact information. 4. List the following information concerning all contracts on hand as of the date of submission of this proposal: (In case of co -venture, list the information for all co -ventures). NAME;OF:; PROJECT OWNER TOTAL CONTRACT VALUE CONTRACTED DATE OF COMPLETION % :'COMPLETION:` TO DATE ***PLEASE REFER TO FORM 5: REFERENCES FOR CONTRACT VALUES OF A PORTION OF CURRENT CBM CLIENTS. ALL CUSTOMERS ARE ONGIONG SERVICE CONTRACTS AND "COMPLETION %TO DATE" DOES NOT APPLY IN OUR BUSINESS.*** 5. Have you personally inspected the proposed work and have you a complete plan for its performance? Yes. 6. Will you sublet any part of this work? If so, please list subcontractors in FORM 12, LIST OF PROPOSED SUBCONTRACTORS. NO (N/A) 7. What equipment do you own that is available for the work? All necessary equipment for the services required herein is owned, or will be purchased, by CBM. 8. What equipment will you purchase for the proposed work? Service golf cart; autoscrubber, miscellaneous jan/san equipment. 9. What equipment will you rent for the proposed work? 64 RFP Response Pg. #: 40 Custodial Services — RFP # 2023-08 N/A 11. The following is given as a summary of the Financial Statement of the undersigned: (List Assets and Liabilities, Balance Sheet and use insert sheet if necessary.) See attached financial statements 12. Have you made a site visit? X Yes, No How soon after award can you begin work? Immediately. Days. 13. Number of years' experience the Bidder has had in providing similar services: 50 Years 14. List any licenses, permits or certifications, etc., you hold for performing this type of work: N/A How did you hear about the RFP? Indicate if it was via the Village's website, internet search, DemandStar, newspapers, email, etc. The Village of Key Biscayne is always looking for ways to improve its services. Current vendor; DemandStar. The Bidder understands that the information contained in these proposal pages is to be relied upon by the Village in awarding the proposed contract, and such information is warranted by the Bidder to be true. The Bidder agrees to furnish such additional information, prior to acceptance of any proposal relating to the qualifications of the Bidder, as may be required by the Village. Please review the Bidder Proposal Page to make sure all questions have been answered. Attach additional sheets if necessary. Failure to answer each question could result in the disqualification of your bid. Authorized Signa Print or Type Name: Matt Sullivan 65 RFP Response Pg. #: 41 Custodial Services — RFP # 2023-08 ATTACHMENT A SERVICES AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND COASTAL BUILDING MAINTENANCE, INC THIS AGREEMENT (this "Agreement") is made effective as of the day of , 2023 (the "Effective Date"), by and between the VILLAGE OF KEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the "Village"), and COASTAL BUILDING MAINTENANCE, INC. a Florida [type of entity] (hereinafter, the "Consultant"). WHEREAS, the Village desires certain CUSTODIAL SERVICES; and WHEREAS, the Consultant will perform services on behalf of the Village, all as further set forth in the Proposal dated APRIL 12, 2023, attached hereto as Exhibit "A" (the "Services"); and WHEREAS, the Consultant and Village, through mutual negotiation, have agreed upon a fee for the Services; and WHEREAS, the Village desires to engage the Consultant to perform the Services and provide the deliverables as specified below. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Consultant and the Village agree as follows: 1. Scope of Services. 1.1. Consultant shall provide the Services set forth in the Proposal attached hereto as Exhibit "A" and incorporated herein by reference (the "Services"). 1.2. Consultant shall furnish all reports, documents, and information obtained pursuant to this Agreement, and recommendations during the term of this Agreement (hereinafter "Deliverables") to the Village. 2. Term/Commencement Date. 2.1. The term of this Agreement shall be from the Effective Date through three (3) years thereafter, unless earlier terminated in accordance with Paragraph 8. Additionally, the Village Manager may renew this Agreement for three (3) additional one (1) year periods on the same terms as set forth herein upon written notice to the Consultant. 2.2. Consultant agrees that time is of the essence and Consultant shall complete the Services within the term of this Agreement, unless extended by the Village Manager. 3. Compensation and Payment. 66 RFP Response Pg. #: 42 Custodial Services — RFP # 2023-08 3.1. Compensation for Services provided by Consultant shall be in accordance with the Proposal attached hereto as Exhibit "A." Consultant shall be compensated flat rato lump sum fee in the amount of CYYYY YY per month 3.2. Consultant shall deliver an invoice to Village no more often than once per month detailing Services completed and the amount due to Consultant under this Agreement. Fees shall be paid in arrears each month, pursuant to Consultant's invoice, which shall be based upon the percentage of work completed for each task invoiced. The Village shall pay the Consultant in accordance with the Florida Prompt Payment Act after approval and acceptance of the Services by the Village Manager. 3.3. Contractor's invoices must contain the following information for prompt payment: 3.3.1. Name and address of the Consultant; 3.3.2. Purchase Order number; 3.3.3. Contract number; 3.3.4. Date of invoice; 3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be rejected); 3.3.6. Name and type of Services; 3.3.7. Timeframe covered by the invoice; and 3.3.8. Total value of invoice. Failure to include the above information will result in the delay of payment or rejection of the invoice. All invoices must be submitted electronically to pavables@keybiscavne.fl.gov. 4. Subconsultants. 4.1. The Consultant shall be responsible for all payments to any subconsultants and shall maintain responsibility for all work related to the Services. 4.2. Consultant may only utilize the services of a particular subconsultant with the prior written approval of the Village Manager, which approval may be granted or withheld in the Village Manager's sole and absolute discretion. 5. Village's Responsibilities. 5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives, and other data pertinent to the Services and in possession of the Village, and provide criteria requested by Consultant to assist Consultant in performing the Services. 5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to public information that may be required for Consultant to perform the Services. 67 RFP Response Pg. #: 43 Custodial Services — RFP # 2023-08 6. Consultant's Responsibilities; Representations and Warranties. 6.1. The Consultant shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a consultant under similar circumstances. If at any time during the term of this Agreement or within two (2) years from the completion of this Agreement, it is determined that the Consultant's Deliverables or Services are incorrect, not properly rendered, defective, or fail to conform to Village requests, the Consultant shall at Consultant's sole expense, immediately correct its Deliverables or Services. 6.2. The Consultant hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws applicable to and necessary to perform the Services for Village as an independent contractor of the Village. Consultant further warrants and represents that it has the required knowledge, expertise, and experience to perform the Services and carry out its obligations under this Agreement in a professional and first class manner. 6.3. The Consultant represents that is an entity validly existing and in good standing under the laws of Florida. The execution, delivery and performance of this Agreement by Consultant have been duly authorized, and this Agreement is binding on Consultant and enforceable against Consultant in accordance with its terms. No consent of any other person or entity to such execution, delivery and performance is required. 7. Conflict of Interest. 7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the term of this Agreement, provide any consulting services to any private sector entities (developers, corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in the Village. 8. Termination. 8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days' written notice to the Consultant, or immediately with cause. 8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately stop work on the project unless directed otherwise by the Village Manager. 8.3. In the event of termination by the Village, the Consultant shall be paid for all work accepted by the Village Manager up to the date of termination, provided that the Consultant has first complied with the provisions of Paragraph 8.4. 8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps, and data pertaining to the Services and the project to the Village, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement. 9. Insurance. 9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance of such types and in such amounts not less than those specified below as satisfactory to Village, 68 RFP Response Pg. #: 44 Custodial Services — RFP # 2023-08 naming the Village as an Additional Insured, underwritten by a firm rated A -X or better by A.M. Best and qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the Village, its officials, employees, agents, and volunteers naming the Village as additional insured. Any insurance maintained by the Village shall be in excess of the Consultant's insurance and shall not contribute to the Consultant's insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the Village as it deems necessary or prudent. 9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000 per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Consultant. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000 each. 9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all employees for statutory limits as required by applicable State and Federal laws. The policy(ies) must include Employer's Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the Consultant shall be allowed to provide Services pursuant to this Agreement who is not covered by Worker's Compensation insurance. 9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence, combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non -Owned Vehicles. 9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit. 9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village, reflecting the Village as an Additional Insured (except with respect to Professional Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement and prior to the execution of this Agreement by Village and prior to commencing Services. Each certificate shall include no less than (30) thirty -day advance written notice to Village prior to cancellation, termination, or material alteration of said policies or insurance. The Consultant shall be responsible for assuring that the insurance certificates required by this Section remain in full force and effect for the duration of this Agreement, including any extensions or renewals that may be granted by the Village. The Certificates of Insurance shall not only name the types of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such insurance is as required by this Agreement. The Village reserves the right to inspect and return a certified copy of such policies, upon written request by the Village. If a policy is due to expire prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty (30) calendar days prior to the date of their policy expiration. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval of the Village. 69 RFP Response Pg. #: 45 Custodial Services — RFP # 2023-08 9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's Compensation Insurance, the Village is to be specifically included as an Additional Insured for the liability of the Village resulting from Services performed by or on behalf of the Consultant in performance of this Agreement. The Consultant's insurance, including that applicable to the Village as an Additional Insured, shall apply on a primary basis and any other insurance maintained by the Village shall be in excess of and shall not contribute to the Consultant's insurance. The Consultant's insurance shall contain a severability of interest provision providing that, except with respect to the total limits of liability, the insurance shall apply to each Insured or Additional Insured (for applicable policies) in the same manner as if separate policies had been issued to each. 9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably approved by the Village. The Consultant shall be responsible for the payment of any deductible or self -insured retentions in the event of any claim. 9.5. The provisions of this section shall survive termination of this Agreement. 10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate against any of its employees or applicants for employment because of their race, color, religion, sex, or national origin, and will abide by all Federal and State laws regarding nondiscrimination. 11. Attorneys Fees and Waiver of Jury Trial. 11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law clerks and legal assistants, and including fees and expenses charged for representation at both the trial and appellate levels. 11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY JURY. 12. Indemnification. 12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising from Consultant's performance or non-performance of any provision of this Agreement, including, but not limited to, liabilities arising from contracts between the Consultant and third parties made pursuant to this Agreement. Consultant shall reimburse the Village for all its expenses including reasonable attorneys' fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising from Consultant's performance or non-performance of this Agreement. 12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor shall anything included herein be construed as consent to be sued by third parties in any matter arising out of this Agreement or any other contract. The Village is subject to section 768.28, Florida Statutes, as may be amended from time to time. 12.3. The provisions of this section shall survive termination of this Agreement. 70 RFP Response Pg. #: 46 Custodial Services — RFP # 2023-08 13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified mail with postage prepaid return receipt requested, or by a private postal service, addressed to the parties (or their successors) at the addresses listed on the signature page of this Agreement or such other address as the party may have designated by proper notice. 14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be proper exclusively in Miami -Dade County, Florida. 15. Entire Agreement/Modification/Amendment. 15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth herein. 15.2. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 16. Ownership and Access to Records and Audits. 16.1. Consultant acknowledges that all inventions, innovations, improvements, developments, methods, designs, analyses, drawings, reports, compiled information, and all similar or related information (whether patentable or not) which relate to Services to the Village which are conceived, developed or made by Consultant during the term of this Agreement ("Work Product") belong to the Village. Consultant shall promptly disclose such Work Product to the Village and perform all actions reasonably requested by the Village (whether during or after the term of this Agreement) to establish and confirm such ownership (including, without limitation, assignments, powers of attorney and other instruments). 16.2. Consultant agrees to keep and maintain public records in Consultant's possession or control in connection with Consultant's performance under this Agreement. The Village Manager or her designee shall, during the term of this Agreement and for a period of three (3) years from the date of termination of this Agreement, have access to and the right to examine and audit any records of the Consultant involving transactions related to this Agreement. Consultant additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Consultant shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the Village. 16.3. Upon request from the Village's custodian of public records, Consultant shall provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. 16.4. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the Village. 71 RFP Response Pg. #: 47 Custodial Services — RFP # 2023-08 16.5. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Consultant shall be delivered by the Consultant to the Village Manager, at no cost to the Village, within seven (7) days. All such records stored electronically by Consultant shall be delivered to the Village in a format that is compatible with the Village's information technology systems. Once the public records have been delivered upon completion or termination of this Agreement, the Consultant shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. 16.6. Any compensation due to Consultant shall be withheld until all records are received as provided herein. 16.7. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the Village. 16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: Mailing address: Telephone number: Email: Jocelyn B. Koch 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5506 jkoch@keybiscayne.fl.gov 17. Nonassignabilitv. This Agreement shall not be assignable by Consultant unless such assignment is first approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise of the Consultant, and such firm's familiarity with the Village's area, circumstances and desires. 18. Severabilitv. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be and remain an independent contractor and not an agent or employee of the Village with respect to all of the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties. 20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and in particular shall obtain all required permits from all jurisdictional agencies to perform the Services under this Agreement at its own expense. 72 RFP Response Pg. #: 48 Custodial Services — RFP # 2023-08 21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach or wrongful conduct. 22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. 23. Prohibition of Contingency Fees. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including execution of any required affidavit. 25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and such counterparts shall constitute one and the same instrument. 26. Conflicts. In the event of a conflict between the terms of this Agreement and any exhibits or attachments hereto, the terms of this Agreement shall control. 27. E -Verify Affidavit. In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e- verifv.gov/faq/how-do-i-provide-proof-of-mv-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E -Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E -Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein. [Remainder of page intentionally left blank. Signature pages follow.] 73 RFP Response Pg. #: 49 Custodial Services — RFP # 2023-08 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year as first stated above. VILLAGE OF KEY BISCAYNE CONTRACTOR By: By: Steven C. Williamson Village Manager Name: Matt Sullivan Attest: Title: President Entity: Coastal Building Maintenance By: Jocelyn B. Koch Village Clerk Approved as to form and legal sufficiency: By: Weiss Serota Helfman Cole & Bierman, P.L. Village Attorney Addresses for Notice: Addresses for Notice: Village of Key Biscayne 8651 NW 70th St Attn: Village Manager Miami, FL 33166 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5514 (telephone) 305.681.6100 (telephone) 305-365-8936 (facsimile) 305.681.3584 (facsimile) swilliamson@keybiscayne.fl.gov (email) msullivan@cbmflorida.com (email) With a copy to: With a copy to: Weiss Serota Helfman Cole & Bierman, P.L. Attn: Chad Friedman, Esq. Village of Key Biscayne Attorney 2800 Ponce de Leon Boulevard, Suite 1200 Coral Gables, FL 33134 (telephone) cfriedman@wsh-law.com (email) (facsimile) (email) 74 RFP Response Pg. #: 50 Custodial Services — RFP # 2023-08 E -VERIFY AFFIDAVIT In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify By signing below, the contracting entity acknowledges that it has read Section 448.095, Florida Statutes and will comply with the E -Verify requirements imposed by it, including but not limited to obtaining E - Verify affidavits from subcontractors. 0 Check here to confirm proof of enrollment in E -Verify has been attached to this Affidavit. In the presence of: Signed, sealed and delivered by: Witness #1 Print Name: Print Name: Title: Matt Sullivan President Witness #2 Print Name: Entity Name: Coastal Building Maintenance ACKNOWLEDGMENT State of Florida County of Miami -Dade The foregoing instrument was acknowledged before me by means of 0 physical presence or 0 online notarization, this 12th day of April 20 23 by Matt Sullivan (name of person) as President (type of authority) for Coastal Building Maintenance (name of party on behalf of whom instrument is executed X x Personally known to me; or Produced identification (Type of Identification: Did take an oath; or Did not take an oath 75 Notary PubW (Print, Stamp, or Typ a tssIOAINkg CONCEPCION RODRIGUEZ Notary Public • State of Florida Commission // HH 144109 asc�° • ` My Comm. Expires Oct 1, 2024 Bonded through National Notary Assn. RFP Response Pg. #: 51 COASTAL BUILDING MAINTENANCE Exhibits A -F 8651 NW 70TH ST, MIAMI, FL 33166 Phone 305-681-6100 Fax 305-681-3584 RFP Response Pg. #: 52 www.cbmflorida.com Custodial Services — RFP # 2023-08 EXHIBIT A SCOPE OF SERVICES The Scope of Services are those contained in the Proposal Section 2. dated April 12, , 2023, attached hereto and incorporated herein by reference. 76 RFP Response Pg. #: 53 Custodial Services — RFP # 2023-08 EXHJIBIT A - SCOPE OF SERVICES SECTION 2. PROJECT DESCRIPTION 2.1 DESCRIPTION: CONTRACTOR agrees to provide the goods and services described below in accordance with the standards and the schedules set herein, specifically in Exhibit B, Cost Responsibility Summary. CONTRACTOR shall insure that the Custodial Services are provided in accordance with the standards set forth in the Performance Metrics in this RFP. Omissions by the VILLAGE in such providing specifications shall not abdicate the CONTRACTOR's obligation per this contract to provide services in accordance with industry standards. 2.2 EXPERIENCE Proposers shall have a minimum of five (5) years' experience in providing Custodial Services of similar complexity and size as those owned and managed by the Village. Proposers shall have been in continuous operation for a minimum of the past five (5) years from the date that the RFP is issued and shall have a resident branch office in Miami -Dade, Broward or Palm Beach County, Florida. Proposer shall be fully licensed with all applicable local, state Federal licenses. SCOPE OF WORK 2.3 CUSTODIAL SERVICES CONTRACTOR must provide for complete custodial services of the VILLAGE's facilities in accordance with applicable health and sanitation standards and to support the VILLAGE's goals about sanitation, public relations, and maintenance of the physical facility. CONTRACTOR must provide all necessary labor, tools, materials, supervision, cleaning agents, disinfectants, sanitizers, germicides, floor finishes/sealers, and cleaning equipment for performing to the custodial specifications outlined in the Section 2. CONTRACTOR shall provide to the VILLAGE for its approval quality assessment procedures and a custodial reporting system that includes; A. Weekly or Monthly Reporting: 1. Weekly electronic cleanliness quality assessment report by facility 2. Minimal monthly cleanliness quality assessment report done in conjunction with VILLAGE representative for each Village facility for which an electronic or handwritten sign -off is obtained 3. Bi-weekly paper product consumption report (paper towel & toilet paper) by facility B. Quality Assurance Program: 1. Continuous quality monitoring for early detection and resolution of issues 2. A (24) twenty-four to (48) forty -eight -hour customer complaint turnaround quality assurance guarantee (where applicable) C. Custodial Ratification Plan: 1. Define and Describe the Problem: Specify the problem by identifying in quantifiable terms: (i.e., who, what, where, when, why, how, and how many) for the problem. 2. Develop and Implement Immediate Containment Plan to address the issue: Define and implement containment actions to isolate the problem from the customer. 3. Determine the Root Causes: Identify all applicable causes that could explain why the problem has occurred. 8 RFP Response Pg. #: 54 Custodial Services — RFP # 2023-08 EXHJIBIT A - SCOPE OF SERVICES 4. Implement and Validate Corrective Actions: Define and implement the best corrective actions, after obtaining approvals from the VILLAGE. 5. Take Preventive Measures: Modify the management systems, operation systems, practices, and procedures to prevent recurrence of quality issue and all similar problems, if required/approved by the VILLAGE. D. Provide a comprehensive floor cleaning program and all required floor cleaning and floor maintenance equipment. E. CONTRACTOR must ensure that all their purchased cleaning chemicals, supplies, equipment, and tools is in accordance with all local, state, and federal regulations and guidelines. F. Custodial Task Descriptions: 1. Entrance & All Interior Floors: All floors shall be swept or dust -mopped to remove loose soil and dust prior to wet mopping. All accessible floor areas shall be mopped to remove soil, scuff marks, and stains. Entire area includes under chairs, trash receptacles, desks and other furniture, behind doors and corners, which are accessible. After mopping, the floors shall have a uniform appearance with no streaks, film, swirl marks, detergent residue, mop strings or other evidence of soil. Baseboards shall be wiped to remove all splash marks. Clean mop heads should be used nightly. 2. Carpeted Areas: All carpeted areas shall be vacuumed free of all visible debris. After vacuuming the floor, including corners, next to baseboards, and behind doors, it shall be free of all visible litter, soil, and dust. Carpets should be checked daily for stains and all dirty spots/stains shall be treated with a carpet spot cleaning solution following the direction of the manufacturer for the specific carpet and stain involved. 3. Entrance Mats: Entrance mats shall be vacuumed. Entrance mats shall be lifted to clean underneath. Outside entrance mats shall be picked up and shaken to remove sand, dirt, dust and other debris. 4. Wastebaskets: All waste receptacles within buildings shall be emptied each evening and returned to their initial location. Empty and damp wipe all wastebaskets and remove all trash (insert liner in wastebaskets). All trash shall be placed in dumpster on sites. 5. Dusting. Dust all surfaces, including furniture, chairs, files, equipment, windowsills, blinds, ledges, wall hangings, cubicle wall tops, restroom lockers, door tops, tops and side of bookshelves and cabinets, etc. with a treated microfiber cloth. A properly dusted area shall be free of all dust, dirt, lint and cobwebs. 6. Door Handles, Doorknobs, Handrails and Push Plates: Items shall be wiped down and embedded dirt removed with the appropriate cleaning product. 7. Walls, Doors, Partitions and Light Switches: Spot wash to remove smudges, marks, and fingerprints from such areas as walls, equipment, doors, partitions and light switches. 8. Entrance Doors, Interior Glass/Windows: Completely clean interior and exterior door glass. Clean both sides of the glass door metal frame. After cleaning, the surface shall present a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. 9 RFP Response Pg. #: 55 EXHJIBIT A - SCOPE OF SERVICES Custodial Services — RFP # 2023-08 9. Lounge/Kitchen Tables, Counters, Chairs, Sofas (Offices, Public Areas, Meeting Rooms, and Lounges): Remove all non -permanent stains, spots and spills using a sponge or cloth dampened in mild detergent solution. The cleaning shall not be of such a degree as to remove the finish or leave abrasive marks. This includes all surface areas such as cabinets, bookcases, etc. that are empty. Cloth chairs shall have cushions vacuumed and dusted. 10. Drinking Fountains: Wash/disinfect water fountains. Remove all streaks, smudges, stains, scales and other obvious soil from drinking fountains and entire cabinet. Disinfect all surfaces including the orifice and drain. Stainless steel section shall be polished with an appropriate cleaner. 11. Elevators: Remove all soil, dirt, and fingerprint marks with an approved cleaner. Polish metal/wood surfaces with an approved polish; the surface shall be free of smudges and have a shiny appearance. Elevator floors shall be swept, vacuumed, and wet mopped. Exhaust fan vents shall be cleaned. Threshold tracks shall be cleaned of dirt. 12. Restrooms: Completely clean and disinfect all exposed surfaces of the toilets and urinals with detergent disinfectant, beginning with seats and working down. A non- abrasive cleaner shall be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. All foreign material shall be removed from the urinal drain trap. A special set of sponges, cloths, scouring pads and brushes shall be maintained and used only for cleaning the urinals and toilets. Remove scale, scum, mineral deposits, rust stains, etc. from the interior of toilet bowls and urinals. After cleaning, the toilet seat must be completely dried and placed in an upright position Pour one ounce of bowl cleaner into urinal after cleaning and do not flush. All fixtures shall present a clean, bright, shiny appearance and shall be free of all streaks, spots, stains, rings, foreign material, etc. including the metal hardware. Stopped -up toilets shall be plunged free of obstructions. 13. Paper Products and Soap Dispensers: Re -supply all toilet paper, toilet seat covers, sanitary napkin bags, paper towels and soap dispensers to their maximum level. Dispensers shall be refilled with the proper product for that dispenser. The dispenser interior, exterior and adjacent surfaces shall be wiped with a sanitizer to remove fingerprints and smudges when filling. The dispensers shall be checked for proper operation after filling and inoperable devices shall be reported to VILLAGE Representative. 14. Restroom Trash Receptacles: All waste receptacles and feminine product receptacles shall be emptied. Emptying includes removing the liner and disposing of it. The inside, outside and housing of the receptacle shall be cleaned with a germicidal cleaner. 15. Counter Tops, Mirrors and Sinks: Completely clean and disinfect all exposed surfaces of the sink, countertop and mirrors. A non-abrasive cleaner shall be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. After cleaning, the fixture shall present a clean, bright and shiny appearance and shall be free of visible soil, streaks, oily smudges, residue of cleaning agents, etc. 16. All metal hardware, such as faucet valves, drain and faucets, shall be free of streaks, spots, stains, etc. Inoperable or broken fixtures shall be reported to the VILLAGE. 10 RFP Response Pg. #: 56 Custodial Services — RFP # 2023-08 EXHJIBIT A - SCOPE OF SERVICES 17. Shower/Restroom Walls, Partitions, Floors and Doors: Clean, the shower walls, curtains, shower floors, partition walls, doors and walls surrounding the urinals and toilets using an approved germicidal cleaner. Remove any non -permanent stains, spots, streaks, etc. Clean the shower drains. This also includes the light switches, doors, and any of the walls within the restroom. After cleaning, all areas shall be free from stains, soap scum, mildew and shall have a clean and disinfected appearance. 18. Non -Specified Cleaning: The CONTRACTOR is expected to use their professional judgment to perform necessary cleaning which may not be specifically detailed or scheduled in these standards, including but not limited to cleaning up spills, stains and other unforeseen occurrences. The VILLAGE will not be charged for cleaning not specifically outlined unless the VILLAGE deems that it exceeds the scope of work of these specifications and is agreed upon by the CONTRACTOR and the VILLAGE prior to work being performed. 19. Surfaces: All areas and surfaces designated to be serviced by the CONTRACTOR shall be left daily in a clean, sanitary and neat condition and in the highest level of appearance. CONTRACTOR personnel shall perform all required services in a workman -like and professional manner. G. Property Protection The CONTRACTOR shall continuously maintain adequate protection of all work covered by the CONTRACTOR from damage or loss and shall protect the protect from injury or less arising in connection with this contract, and shall make good any such damage, injury or loss. The CONTRACTOR is responsible for the conduct of its personnel or that of its Subcontractor. The CONTRACTOR shall cooperate fully with the VILLAGE and with any Law Enforcement authorities in the investigation of any unlawful activities suspected of the CONTRACTOR's employees while working on the VILLAGE's property. If personnel employed by the CONTRACTOR is found to have committed theft or other unlawful activities on an of the VILLAGE's sites, the CONTRACTOR shall be responsible to the VILLAGE for restitution which will include, but not limited to all actual losses, damages, costs of the investigation, and costs of prosecution. All keys assigned to a CONTRACTOR's employees shall be returned to the VILLAGE's designee when his/her service in the assigned facility ends. All keys shall be returned to the VILLAGE's designee at the termination of this contract. 2.4 PROPERTY DAMAGE The CONTRACTOR shall inform the VILLAGE designee of any vandalism, evidence of attempts to force entry, and all other damages to any facilities. The CONTRACTOR's employees shall report, in writing any items that require maintenance or repair that are discovered during the process of this contract. The CONTRACTOR shall be responsible for reporting and paying for any damages to any of the VILLAGE's facilities, equipment and/or contents caused by the CONTRACTOR's employees. 2.5 IMPROPER SECURING OF VILLAGE FACILITYS If the CONTRACTOR fails to properly secure any facility with providing notice to the VILLAGE Designee or VILLAGE Police of a reason a facility(s) cannot be properly armed, a non-compliance penalty of $750 per incident shall be deducted from the next monthly payment. If any damages, vandalism or theft is sustained 11 RFP Response Pg. #: 57 Custodial Services — RFP # 2023-08 EXHJIBIT A - SCOPE OF SERVICES to a VILLAGE property due to CONTRACTOR's employees' not properly securing a facility without such notice as described above, the CONTRACTOR must reimburse the VILLAGE for such damages. 2.6 EMERGENCY SERVICES The CONTRACTOR agrees to respond to any emergency requests for water pick-up and/or mop -ups made necessary by rain, plumbing failure, leaks or accidents; 24 hours per day, 7 days per week, 365 days per year. Any additional services of this nature must be pre -approved by the VILLAGE. Any invoice for this type of service must include the facility name, date, area(s) affected, scope of work performed, hours expended by contract personnel and name of person authorizing the work to be performed. 2.7 WEEKEND ACTIVITIES Scheduled use of the facilities on the weekend may occur. This is relatively common for the Community Center facility. The CONTRACTOR will be responsible to open and prepare the facility for scheduled use on Saturday and Sunday. Hours of service for event that extend outside of the regularly schedule must be invoiced by the CONTRACTOR separately form the monthly contract fee and will be mutually agreed upon prior to the event. 2.8 QUALITY CONTROL/INSPECTIONS The CONTRACTOR's Supervisor, the VILLAGE's designee and other personnel as deemed appropriate by the VILLAGE's designee will perform periodic inspections of each facility (1) ensure the tasks are completed according to the cleaning frequency requirements in this contract, (2) to ensure that the quality of work is satisfactory, and (3) to ensure the CONTRACTOR's compliance with other terms of this contract. The CONTRACTOR's supervisor(s) will use the agreed upon inspection form(s) for this process. The VILLAGE's Public Works Superintendent, and the VILLAGE's designee, may also periodically inspect the facilities and may report any deficiencies and all unsatisfactory performance of the CONTRACTOR. The CONTRACTOR will be granted a reasonable time to correct deficiencies. 2.9 RECORD KEEPING REQUIREMENTS A. OSHA The CONTRACTOR shall maintain all required OSHA records. Should the CONTRACTOR have occasions to bring any new chemicals onsite, the CONTRACTOR must receive pre- approval by the VILLAGE's designee and provide one copy of the Safety Data Sheet (SDS) to the VILLAGE's designee. B. Procedural Manual The CONTRACTOR shall maintain, in each facility a Procedures Manual, indexed and containing the following sections, specific for that facility that shall include, at a minimum: i. CONTRACTOR's standard policies and procedures ii. Daily routines or schedule for custodians assigned to the facility iii. Emergency and safety procedures iv. List of equipment maintained in the facility v. Maintenance and use manuals for all custodian equipment in the facility vi. List of all custodians assigned to each facility and shift vii. Standard cleaning procedures 12 RFP Response Pg. #: 58 Custodial Services — RFP # 2023-08 EXHJIBIT A - SCOPE OF SERVICES C. Audit The Contractor shall permit an authorized representative or designee, at any reasonable time, to inspect or audit all data relating to performance and billing to the VILLAGE under this Agreement. Upon request of an authorized representative of the VILLAGE or its designee, the Supplier shall provide copies at its expense of data related to performance and billing under this Agreement. 2.10 DEDUCTIONS A. If one or more facilities are closed for more than three consecutive business days for "acts of God", facility renovations, and/or problem with the facility, the VILLAGE's designee may request that cleaning services be suspended in the applicable facilities. If this occurs, the VILLAGE's invoice for that month will be reduced by the labor hours being saved that cleaning, maintenance and/or engineering services are not needed. If any such service reduction can be reasonably anticipated by the VILLAGE, the VILLAGE's designee will provide as much lead time to the CONTRACTOR as possible. B. If one or more business days are loss due to CONTRACTOR or its Subcontractor's error, operations negligence or negligence of its employees, the monthly bill will be reduced by the number of days the facility is closed in the number of labor hours not expended. C. If the VILLAGE is assessed any fines for OSHA or any other government agency, violations arising out of these contract services and attributable to the CONTRACTOR, the CONTRACTOR shall reimburse the VILLAGE for these fines by commensurably reducing the changes on the monthly invoice. [THIS SPACE INTENTIONALLY LEFT BLANK] 13 RFP Response Pg. #: 59 Custodial Services — RFP # 2023-08 EXHJIBIT A - SCOPE OF SERVICES STANDARDS OF CONTRACTOR 2.11 CUSTOMER SERVICE The CONTRACTOR shall foster a price in ownership by providing quality customer service. All employees are to present themselves in an appropriate manner and attire consistent with the VILLAGE's administrative guidelines. The VILLAGE reserves the right to seek removal of a CONTRACTOR's employee whose moral conduct, behavior, health habits, or appearance are unsatisfactory. A CONTRACTOR's employee shall be immediately removed under allegations of i.e., theft or use of VILLAGE property, etc. while an investigation of these allegations is performed by the VILLAGE's Police Department. The VILLAGE's decision shall be final. All the CONTRACTOR's employees assigned to the VILLAGE must meet the following requirements; i. They must be at least 18 years of age ii. High School graduate or equivalent GED iii. U.S. Citizen or authorized to work in the US iv. Completion of criminal background and history report and results in compliance with state laws v. Able to inspect, see and report maintenance needs to the Supervisor vi. Able to interact positively and appropriately VILLAGE employees, and the public; vii. Able to productively work with minimal supervision viii. Competent persons who are well trained in work assigned ix. Alcohol and drug free when arriving for and while on duty x. Punctual xi. Well-groomed and in uniform CONTRACTOR shall maintain attendance records with include electronic timekeeping for all its employees. This requirement is to enable VILLAGE staff to determine which of the CONTRACTOR's staff is in each facility or working on a given day in support of the VILLAGE. This requirement shall not apply to the supervisor/project manager who is performing inspections and/or moving from facility to facility. No hand-written record of timekeeping will be accepted. These records will be audited each quarter. At no time shall the CONTRACTOR's personnel do any of the following: i. Allow custodial closets, products or equipment unattended ii. Congregate or have food/drink in unauthorized areas iii. Disturb papers on desks, open drawers or cabinets use telephones or computers or tamper with personal property owned by VILLAGE staff iv. Talk or text on personal cell phones while on duty or use a personal music device v. Leave lights on or doors open in unattended sections vi. Play radios, or other similar devices, at a volume that is audible in other areas of the facility vii. Use any VILLAGE equipment that is not required to perform duties viii. Smoke or use any tobacco products on VILLAGE property ix. Use profane language No visitors, spouses or children of the CONTRACTOR's employees will be allowed at work site during working hours unless they are bona fide employees of the CONTRACTOR. 14 RFP Response Pg. #: 60 Custodial Services — RFP # 2023-08 EXHJIBITA - SCOPE OF SERVICES 2.12 EMPLOYEE PLACEMENT AND CONDUCT The CONTRACTOR shall supply the VILLAGE a list of all employees assigned to each facility and their assigned areas of responsibility, and this list shall be updated as employees are hired or terminated. The CONTRACTOR must inform the VILLAGE at least 48 hours before a new employee is placed at any facility in the VILLAGE. The VILLAGE reserves the right to request that the CONTRACTOR remove any employee from the VILLAGE Contract for unsatisfactory performance, improper conduct, poor appearance, and/or poor behavior. If the VILLAGE's designee notified the CONTRACTOR in writing that any of the CONTRACTOR's employees assigned to VILLAGE is incompetent, disorderly, or otherwise unsatisfactory, the CONTRACTOR will remove such employee within one (1) shift and will not again assign that employee to work in VILLAGE without written consent of the VILLAGE's designee. 2.13 SUBSTITUTE The CONTRACTOR must maintain a pool of trained and qualified substitutes with the required background checks, available at short notice to ensure that the VILLAGE is adequately staffed in the event of illness or injury. The CONTRACTOR will recruit, background check, employee, train, pay, and supervise all substitute custodians for this contract. The CONTRACTOR is required to inform the VILLAGE when there will be a change of employees for absence purposes. 2.14 STAFFING REQUIREMENTS The CONTRACTOR must quote staffing levels at each facility that meets or exceeds the minimum level defines by the VILLAGE on the official bid form. The CONTRACTOR shall perform the services set forth in this contract at time periods as approved by the VILLAGE's designee. Regardless of the VILLAGE's minimum specified staffing level and hours, it the CONTRACTOR's responsibility to maintain the standard of cleanliness and care to prevent catastrophic consequences in this contract. It is the responsibility of the CONTRACTOR to provide sufficient personnel to ensure that the requirements are met, and that each facility is effectively clean daily. 2.15 UNFILLED EMPLOYEE ABSENCES Whenever the CONTRACTOR's personnel are absent from part or all their VILLAGE assignment and a substitute is not provided by the CONTRACTOR, the CONTRACTOR must deduct the charge for that employee(s) from its monthly invoice. The CONTRACTOR must submit an attendance report weekly, all absents, tards, no call no shows, and miss punches should be noted. 2.16 TRAINING The CONTRACTOR's employees must be thoroughly trained, be qualified and capable of performing the work assigned to them. Training provided must be continuous to ensure that CONTRACTOR's employees are equipped with the most up-to-date quality standards and innovative ways of improving quality - maximizing efficiency and cost savings. The CONTRACTOR's employees must be able to effectively communicate with VILLAGE staff. The CONTRACTOR's employees must be trained on applicable local, state and federal health and safety regulations. The CONTRACTOR shall provide the VILLAGE with copies of training records and certifications of the CONTRACTOR's workforce no less than 30 days after the execution of the contract and ongoingly as employees hired in the work, he/she is assigned to perform. The CONTRACTOR must provide documentation annually to certify that their employees have attended the necessary training for each fiscal year in accordance with the CONTRACTOR's training procedures. 15 RFP Response Pg. #: 61 EXHIBIT B VILLAGE OF KEY BISCAYNE CUSTODIAL SERVICES PROPOSAL SCHEDULE NAME OF PROPOSER: COASTAL BUILDING MAINTENANCE, INC. In response to the Village's request for proposals and in compliance with the RFP Requirements, the undersigned proposes to provide all labor, materials and equipment, all supervision, coordination, all related incidentals necessary to provide Custodial Services located at the Village of Key Biscayne, Florida. In strict accordance with the Bid Documents dated 3/14/2023 including Addenda numbered 1 through 1 , inclusive, for an all-inclusive Base Bid for Custodial Services includes all incidental costs such as permitting, permit fees, samples, shipping, etc. The Contractor understands and agrees that the prices submitted is for the services as indicated in the Scope of Service, including but not limited to, all labor, materials and equipment. Item No Al A2 Account Executive 1 1 Personnel Custodial Manager(s) Lead Custodian/Day Porter Swing Shift Custodian Evening Shift Custodian Night Shift Custodian (5 PIT Shifts) Day Porter Custodian Night Shift Supervisor (32 hrs/week) Other: A3 AnnualRate Total (FTE x Annual Rate) N/A (Included) 44,336 35,948 33,552 44,336 35,948 33,552 A4 AS A6 3 32,353 32,353 30,676 97,059 129,412 30,676 A7 4 A8 0.8 A9 A10 Other: All Other: Al2 Other: A13 Total FTE Sub -Total i. 370,983 Item No. Operating Costs, Annual Cost Total (Unit x Annual Cost) I. A14 Mobilization Daily Operating Costs/OVERHEAD Consumables - estimated (actual cost pass thru) Capital Equipment Contractor Fee (Profit) 0 0 A15 NOTE: A16 A17 25,118 25,118 0 13,500 0 1 6,950 6,950 40,581 72,649 443,632 1 A18 A19 SUBTOTAL GRAND TOTAL (A13+A1$) t; TOTAL 'FTE ,PROPOSED COST PER FTE (49/A20) : A20 11.8 A21 37,595.93 1 FTE = 2,080 Hours per Fiscal Year BIDDER'S AFFIDAVIT The undersigned Proposer has carefully examined the Bidding Documents and the site of the proposed work. The Bidder is familiar with the nature and extent of the work and any local conditions or criteria dictated in the RFP . The undersigned Proposer agrees to do all the work and furnish all materials called for by the RFP Documents. Proposer further agrees that payments will be made based on actual quantities placed and accepted. The undersigned Proposer agrees to furnish all materials, equipment, and labor and to perform all work in accordance with the Contract Documents for: Custodial Services located in VILLAGE OF KEY BISCAYNE, FLORIDA. Company Name: COASTAL BUILDING MAINTENANCE, INC. Proposer's Name: MATT SULLIVAN Proposer's Email: MSULLIVAN(a1CBMFLORID Proposer's Title: PRESIDENT Proposer's Signature: RFP Response Pg. #: 62 COASTAL BUILDING MAINTENANCE 8651 NW 70TH ST, MIAMI, FL 33166 Phone 305-681-6100 Fax 305-681-3584 Exhibit C: Transition Plan As the current service provider, a transition plan is not required. However, given the changes in current scope of work, frequencies of tasks and inclusion of new locations for cleaning, CBM operations management will facilitate training and onboarding to support new schedules and sites to be included. In our proposed custodial solution herein, CBM will be purchasing a service golf cart to transport our cleaner(s), supplies and equipment necessary to access the offsite areas to be cleaned (e.g., - Calusa Park rest rooms, Village Green restrooms, and Beach Access area). As such, training on the usage of the cart will be conducted and our operations manager will accompany the cleaners assigned to these areas for in -person training. Secured parking with access to electricity for charging will need to be identified by the Village of Key Biscayne for our service cart. CBM will purchase any necessary decals or registrations necessary for its use. RFP Response Pg. #: 63 www.cbmflorida.com Custodial Services — RFP # 2023-08 EXHIBIT D CUSTODIAL SERVICE FREQUENCIES ATTACHED 80 RFP Response Pg. #: 64 Community Center 10 Village Green Way Key Biscayne, FL 33149 Year Built 2004 St ories: 2 Appr oximate Square F oot: 67,030 Restroo ms* Empty trash receptacles and replace liners Frequency Mot u�$ t. ....;; l o^� .a..� �-ei. �m fi ��"§ X** X Clean mirro rs, chro me and stainless steel surfaces X I X Sanitize all restroo m counte rs and fixtures X X Cle an and disinfect all to ilets and urinals X X Wipe and disinfect both sides of all restroom partiti ons X j Clean both sides of all do ors X Sweep and wet mo p hard surface floors with a germicidal cleaner X X Resto ck paper go ods and so ap dispensers O fficesFrequency Empty trash receptacles and replace liners X X X Vacuum all carpete d areas X Dust off ices including furnitu re, ledges, window sills, all lo w and high reach areas X ; Clean all glass partitio ns X Spot clean all surface smudges and fingerprints X X Sweep and mop all hard surface flo ors with germicidal cleaner Main Lobby, Hallways & Elevators* Empty trash and replace lin ers X X 1 X frequency Vacuum all carpeted areas X Sweep and wet mo p all hard surface floors with germicidal cleaner X 1 J Wipe and clean all partitio ns, tables, chairs and shelving X Dust and clean all furniture X I X Spo t clean all surface smudges and fingerprin ts X X L *: Daily frequency is 7 days a week **: 2x Daily RFP Response Pg. #: 65 Community Center 10 Village Green Way Key Biscayne, FL 33149 Year Built: 2004 St ories: 2 Appro ximat e Square F oot: 67,030 Kitchen ,,�, „�,. w,� 3 x�, bail � . stara+�. �..3 °v., w, W ti� As Neeed . ,9',a4, Frequency ,r r o itil � , .. Seml Mo thl x An O�a�l >�3 . z�wi . � .. .`r .;�. Se f na Empty trash receptacles and replace liners X 1 X Sweep and wet mop all hard surface floors with germicidal cleaner X f X Clean a nd disinfect sink, co unters, tables, cabinets a nd appliances incl uding the interior and ext erior of microwave and ex terio r of refrigerator M ulti -Purpose Roo ms,,' - Po X Dal , � �'..� x0� e� yee , �, �'� teedxel t..� ns+ *a .+�7i��,lw.,�a ��:e�at� nv r�.3 Frequency dl onfhl 4� �� a�'`.,e ... : : „': f� Sem Month { ', �,. r , ,.;w `���� An aal �+''� . s � .�t�a., s,A ., ' "fie i /�nniail., �. x.*a.�i Empty trash receptacles and replace liners X X Vacuum all carpeted areas X Clean an d san itize tables and chairs X Yi;tkoxEi itar:Y;f? eeklys X ri'i+ "`i<h vi„:F ". Neeiledh Frequency .Yi n I 7X . `�, elf lonth y ;, Semr o t IY if ri al Set up tables and chairs as per staff instructio ns Entrance &Ex it* r , ,7 .?u -'n airy z, Empty trash receptacles and replace liners X X X X Vacuum all interior and exterior mats Clean interior and exterior of all glass doors X X Pick up and dispo se of litter in the immediate area X X Remove all bugs and spider webs X X RFP Response Pg. #: 66 *: Daily frequency is 7 days a week '" : 2x Daily Community Center 10 Village Green Way Key Biscayne, FL 33149 Year Built 2004 Stories: 2 Appr oximate Square F ooc 67,030 Gymnasiums, Lockerrooms, P ools and Athletic Areas,"" Clean under bleachers for debris and dirt `7� k t � ���` ��f�� Frequency � 9A..„ 6' �ei��l �i�4�.�?ua�-s`.. ,, ��:.,��x���ual;�, X X Empty trash receptacles and replace liners X Lightly mop or machin e wash gym flo or with a mild neutral cleaner X Cle an and sanitize water fountains X Spo t -clean walls, doors, and ledges daily. Full clean/wash (10) ten ft . and bel ow X Sanitize and dean all toilets, urinals, sinks, and dispensers with a mild cleaning agent incl uding undercarriages a nd metal bright wo rk X Remove any rust build up and de -lime fro m restrooms sinks, toilet showers and urinals or restroom compon ents X Clean po ol deck with mid sanitizing cleaner X M achine scrub poo l deck and locker roo ms O ther Services Cle an an d sanitize telepho nes X X Fr equ ency X Spo t clean carpets X )( Clean all return air vents and air supply vents Clean all interio r and ex terio r windo ws X X Dust all window blinds X Steam clean all carpe tin g 1 X Machine scrub all hard surface flo ors X Steam clean/scrub all tiles and grout surfaces X Empty, clean, disinfect all interior surfaces of refrigerator X X ': Daily frequency is 7 days a week '"': 2x Daily RFP Response Pg. #: 67 Village Hall 88 West McIntyre Street Key Biscayn e, FL 33149 Empty trash re ce ptacles and r eplace liners Cle an mirrors, chrome and stainl ess -steel surfaces San itize all re stroo m counters and fixtures Clean and disinfect all toile ts and fixtures Wipe and disinfect both sides of restroom partiti ons Clean both sides of all doo rs Sweep and wet mop hard su rface floors with germicidal cleaner Resto ck paper goods and soap dispensers Empty trash receptacles and replace liners X Vacuum all carpeted areas D ust offices including furniture, ledges, window sills, all low and high reach areas Clean all glass partitio ns Spo t cle an all surface smudge s and fingerprints Main Lobby, Hallways & Elevators 'Empty trash re ce ptacles and replace liners X x X X X Vacuum all carpe ted are a Wet mo p lobby floo r x x Frequency Y ear B uil t 2002 Stori es: 2 Appro ximate Squar e Foot: 34,141 1 Wipe and clean all partitions, table s and shelving Spo t clean all smudges and finge rprints on all sto refro nt and glass doo rs and surfaces X Dust and clean all furniture x x RFP Response Pg. #: 68 Village Hall 88 West McIntyre Street Key Biscayne, FL 33149 Year Built: 2002 Stories: 2 Appr oximate Square Foot: 34,141 Kitchens Empty trash re ceptacle and recycli ng bi ns and replace liners Swee p and we t mop all hard surface flo ors with a germicidal cleaner Vacuu m mats Clean and disinfect sink, counters, tables, cabinets and appliances incl uding interior of microwave and ext X X X X rrequency . Flo thly nual . i kt niplo rin a ti n.ii al Empty trash re ceptacle s and replace liners Clean cigarette cigarette ashes, exte rio r benches and tables j Vacuum all interior and exterio r floo r mats Clean all e xterior of office and confere nce ro om windows Other Services X X X X Frequency othY Semr Clean and sanitize telepho nes Clean all glass do ors, glass storefront - interio r and exterior Spot clean all carpeted are a X Clean all return air ven ts an d air supply vents Clean all interio r and ex terio r windo ws X X Dust all windo w blinds Ste am dean all carpe tin g Steam clean/scrub all tile and grout surfaces X X Empty, clean, disinfect all interior surfaces of refrige rator Clean se curity cameras shields/domes X X ) X RFP R esponse Pg. #: 69 Fire Rescue 560 Crando n Bo ulevard Key Biscayne, FL 33149 Year Built: 2002 Stories: 2 Appr oximate Squar e F oot: 5,000, Service area is limited to admin offices and c ouncil chambers only Restrooms "r ar)y�, ` t. ely, +. �., '. As eceded � Frequency .:' . X 3, � [t1 on�ily t 9 6,e It" M on ;^' .,, . ���Airn�tai� r . l �An'�al= Empty trash re ce ptacles and replace p p liners X C lean mirrors, chro me and stai nless -steel surfaces X Sanitize all restroo m co unters and fixt ures X Clean and disinfect all to ilets and fixtures X Wipe and disinfect both side s of restroom partitions X Clean both sides of all doo rs X Swee p and wet mop hard surface floors with germicidal cleaner X < " +F 1'& ;cs���a"rl Resto ck paper go ods and soap dispensers O ffices X > w ball "l, # ,�. VV I ,�,�,+, p `s. `�7 ' '+,� Frequency ' .y ,� Empty trash re ceptacles and replace liners X Vacuum all carpete d areas X Dust o ffices including furniture, ledges, window sills, all lo w and high reach areas X Cle an all glass partitions X Spot clean all surface smudges and finge rprints Main Lobby, Hallways & Etevato rs y y X � Da :;. ,,,..AS2ied -'� N Frequency 5 ✓l 'Iio`n�h�S!nf°X�°"'43ai `Kt .^Y t et: ,7. SFN ^w^wx i"a Empty trash re ce ptacles and replace line rs X Vacuum all carpe te d area X Wet mop lo bby floo r X X Wipe and clean all partitions, tables a nd shelving Spo t clean all smu dges and fingerprints on all sto re -front a nd glass doo rs and su rface s X Du st and cle an all furniture X RFP Respon se Pg. #: 70 Fire Rescue 560 Crando n B oulevard Key Biscayne, FL 33149 Year Built: 2002 St ories: 2 Appr oximate Square Fo ot: 5,000, Service area is limited to admin offices and council chambers only Kitchens Empty trash receptacle and r ecycling bins and replace liners t r Dar y r ? '414" a e �^ Frequency ot£ IX �An ° t}? � �°p,! r uat r r r:t � ?' A -oal , X Sweep and wet mo p all hard surface floors with a germicidal cl eaner X Vacuum mats X A e .s " .. . , ,, Clean an d disin fe ct sin k, c ounters, tabl es, cabinet s and appli ances i ncluding interi or of microwave and e xterio r of re frigerato r Entrance/Exit Empty trash receptacles and replace liners X Da o- Frequency II ! ," FR=MsfA" f�+Sa �5,& Monifity, .$41 #t"" " °2 P' I of X Clean cigarette ashes, exterior benches and tables X Vacuu m all interior and ex te rio r floo r ma ts X Clean all ex terio r of office and conference room windows Village Co uncil Chamber Empty trash receptacles and re place liners X D u' !�Y 2 r ., .. ligt rti Frequency anthI z z 6, le *3 1. A' nual X Vacuu m all carpeted areas X X Clean and disinfect all counters Dust all furniture, ledges, windo w sills, all low and high re ach areas O ther Services Clean and sanitize telepho nes Dail u.uy*�4 ,'.�, � X " .��.. ��" ,. �r!.:;: �*n .�te�,e ' �� � 1s ". �.,tyT .,k�:s� Frequency MO h `� „"% «,..w.as ='ti'i 4 �..,.,, �� " t ��tMaac.r f.. 'a `�. y vua I A(1n' aJ " v �« ., X . Clean all glass doo rs, glass sto refront - interior an d exte rio r X Spo t clean all carpeted are as X Cle an alt return air vents and air supply vents X Clean all interior and ex terior windows X Dust all window blinds X Steam clean all carpeting X Ste am clea n/scrub all tile and grout surface s X Empty, clean, disinfect all inte rior surfaces of refrigerator X Clean security cameras shields/domes X Additional cle aning of lobby and public re stroo ms fo r Village Council meetings approx imately 20 times a ye ar X RFP Resp onse Pg. #: 71 Village Green 390 Crandon B oule vard Ke y Biscayne, FL 33149 Year Built 1998 Stories: I Appr oximate Square Foot 800 Restrooms*.. ,`.' t ���Y�� , � :. a�,4< �`a= fr ,,.�..tl , •����� � Frequency `.�,�, ksPp'Yr�� IL , n 4b . In � ��em' t° ��Y� , . ��°`nnua � ' , cif n �nal Empty trash receptacles and replace liners X Clean mirro rs, chrome and stainl ess -steel surfaces X Sanitize aN restroo m co unters and fixtures X X Cle an and disinfect all to ilets and fixtures Wipe and disinfect bo th sides of restroom partiti ons X Clean bo th sides of all doo rs X Sweep and wet mop hard surface floors with germicidal cleaner X Restock paper goods and soap dispensers X RFP Response Pg. #: 72 *: Daily frequency is 7 days a week Beach Park 695 Ocean Drive Key Biscayne, FL 33149 Year Built 1998 St ories:1 Approximate Square Foot 400 Re stro omsx ' Empty trash re ceptacles and replac e li ners ------- --------- -------------- ---- __ Clean mirrors, chrome and stainless -steel surfaces T#t" ��: LY. Wee ...., w Frequency �, �' on hl Si � �5em4 ° li 6 .1 D wi f , f nt7 9°1 X --------------------------�____, ,H,.- . _ _._ .. .. _._.._-----._— _ -- X Sanitize all re stro om cou nters and fixtur es X Clean and disinfect all to ilets and fixtures X Wipe and disinfect both sides of restroom partitions X Cle an bo th sides of all doo rs X Sweep and wet mo p hard surface floors with germicidal cleaner X Resto ck paper goo ds an d soap dispensers X RFP Response Pg . #: 73 *: Daily frequency is 7 days a week Calusa Park 6702 Crandon B oulevard Ke y Biscayne, FL 33149 Year Built: 1998 St ories:I Approximate Square Fo ot: 200 Restrooms y D 'w ee .,.g6, ^. ...an x - Ast+1' edM ont!U '} Fw�l .M� t Fr equency f at: ra Seriti`h� n l iAn al 'k- a '^ vs� � 1. r NF re%,,,,,,,,„ , r x Sethi . nUa� n ,,,, Empty trash rece ptacles and replac e liners X Clean mirrors, c hro me and stainless -steel surfaces X Sanitize all restroo m counters and fixtur es X Clean and disin fect all toilets and fixtures X Wipe and disinfect bo th side s of restroom partitions X Cle an both sides of all doors X Sweep and wet mo p hard surface floors with germicidal clean er X �_ Restock paper go ods and soap dispensers X RFP Response Pg . #: 74 ': Daily frequency is 7 days a week Custodial Services — RFP # 2023-08 EXHIBIT E PERFORMANCE EVALUATION CRITERIA SCORE CARD Fiscal Year: Quarter: Metric '' Frequency : Point per Metric Score 5 ro 3' Customer Satisfaction Survey Monthly Reporting with Quarterly Score Summary for KPI of 95% or Better Score of 90%-94% Score of 80%-89% Score of 70%-79% Score of 69% or Less Custodial Cleanliness (Weekly Report)Survey Monthly Reporting with Summary for Quarterly Score of 95% or Better Score of 90%-94% Score of 80%-89% Score of 70%-79% Score of 69% or Less Deliverables in AcSccordule ance with Monthly Reporting with Summary forrKPl Score of 95% or Better Score of 90%-94% Score of 80%-89% Score of 70%-79% Score of 69% or Less Workforce Sustainability (Retention Rate) Monthly Reporting with Quarterly Summary for KPI Score of 95% or Better Score of 90%-94% Score of 80%-89% Score of 70%-79% Score of 69% or Less Number of Emergency Work Orders Completed On -Time Monthly Reporting Summarywith QuarterlyforKPI Score of 95% or Better Score of 90%-94% Score of 80%-89% Score of 70%-79% Score of 69% or Less Total Points Earned Maximum Points Available 25 % Score 91 RFP Response Pg. #: 76 Custodial Services — RFP # 2023-08 EXHIBIT F CERTIFICATE OF INSURANCE ATTACHED - SEE NEXT PAGE 92 RFP Response Pg. #: 77 MGERSHANOVA -0 i A.CORCY CERTIFICATE OF LIABILITY INSURANCE � DAT1/4/2023YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorseinent(s). PRODUCER CIC HOTALING 2103 Coral Way Suite 721 Miami, FL 33145 CONTACT NAME: PHONE FAX o, EXt): (305) 393-8981 (Arc, No): (845) 471-7494 e -ft , ADOREss: certificatesMIA@hgfin.net INSURER(S) AFFORDING COVERAGE NAIC 0 INSURER A: Charter Oak Fire Insurance Company 25615 INSURED Coastal Building Maintenance, Inc. 8651 NW 70th St Miami, FL 33166 INSURER e:Travelers Indemnity Company 25658 INSURER C : Travelers Property Casualty Insurance Co 36161 INSURER D: Bridclefield Casualty Insurance Company 10335 INSURER E : INSURER F : • EVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OP. OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X P-660-0R56116A-00E-23 1/1/2023 1/1/2024 EACH OCCURRENCE S 1,000,000 PREMISCS(Eaoccurnnce) 5 300,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) S 5,000 PERSONAL BADVINJURY S 1,000,000 GENERAL AGGREGATE 0 2,000,000 GEN'L AGGREGATE POLICY OTHCP. LIMIT APPLIES X JECT PER: LOC PRODUCTS -COMPIOPAGG S 2,000,000 EMPLOYEE BENEFI s 2,000,000 B AUTOMOBILE X LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY - _ SCHEDULED AUTOS NON -OWNED AUTOS ONLY BA -0T451623 -22.43-G 1/1/2023 1/1/2024 COMBINED SINGLE LIMIT (Ea accident) 1,000,000 - BODILY INJURY (Per person) S BODILY INJURY (Per accidenp S PROPERTY DAMAGE (Per accident) 5 5 C X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE X CUP-OT45187A-23-43 1/1/2023 1/1/2024 EACH OCCURRENCE S 4,000,000 AGGREGATE s 4,000,000 S OED X RETENTIONS 10,000 D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE Y OFFICER/MEMBER EXCLUDED (Mandatory In NH) If yes. descnbe under DESCRIPTION OF OPERA"( IONS below NIA A 196-56826 1/1/2023 1/1/2024 X STATU 0 ERFI E.L. EACH ACCIDENT 1,000,000 S E.L. DISEASE -EA EMPLOYEE 1,000,000 S E.L. DISEASE - POLICY LIMIT 1,000,000 5 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached 0 more space is required) Certificate Holder is listed as Additional Insured with respects to the General Liability when required by written. Waiver of Subrogation is in favor of Certificate Holder with respects to the General Liability when required by written. CANCELLATION Village of Key Biscayne 9 ACCORDANCE Key Biscayne, Y FL 33149 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Kaljampatalkflig89 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD EXHIBIT C BID SCHEDULE EXHIBIT B VILLAGE OF KEY BISCAYNE CUSTODIAL SERVICES PROPOSAL SCHEDULE NAME OF PROPOSER: COASTAL BUILDING MAINTENANCE, INC. In response to the Village's request for proposals and in compliance with the RFP Requirements, the undersigned proposes to provide all labor, materials and equipment, all supervision, coordination, all related incidentals necessary to provide Custodial Services located at the Village of Key Biscayne, Florida. In strict accordance with the Bid Documents dated 3/14/2023 including Addenda numbered 1 through 1 inclusive, for an all-inclusive Base Bid for Custodial Services includes all incidental costs such as permitting, permit fees, samples, shipping, etc. The Contractor understands and agrees that the prices submitted is for the services as indicated in the Scope of Service, including but not limited to, all labor, materials and equipment. Al A2 A3 A4 A5 A6 Personnel 1 Account Executive Custodial Manager(s) Lead Custodian/Day Porter Swing Shift Custodian Evening Shift Custodian Night Shift Custodian (5 P/T Shifts) Day Porter Custodian Night Shift Supervisor (32 ha/week) Other: 1 1 1 Annual Rate'+ N/A (Included) 44,336 35,948 33,552 Total -. (FTE x Annual Rate) 44,336 35,948 33,552 3 32,353 32,353 30,676 97,059 129,412 30,676 A7 4 A8 0.8 A9 A10 Other: All Other: Al2 Other: A13 Total FTE 11:8 Sub -Total 370,983 Item No. Operating Costs Unit, Annual Cost Total (Unit XAnnual Cost) A14 Mobilization 1 0 0 A15 Daily Operating Costs/OVERHEAD Consumables - estimated (actual cost pass thru) Capital Equipment Contractor Fee (Profit) 1 25,118 25,118 NOTE: 0 13,500 0 A16 1 6,950 6,950 40,581 72,649 443,632 A17 1 A18 A19 GRAND TOTAL (A13+A18) • TOTAL FTE COST PER FTE"(A19/A20) SUB -TOTAL A20 11.8 A21 37,595.93 1 FTE = 2,080 Hours per Fiscal Year BIDDER'S AFFIDAVIT The undersigned Proposer has carefully examined the Bidding Documents and the site of the proposed work. The Bidder is familiar with the nature and extent of the work and any local conditions or criteria dictated in the RFP . The undersigned Proposer agrees to do all the work and furnish all materials called for by the RFP Documents. Proposer further agrees that payments will be made based on actual quantities placed and accepted. The undersigned Proposer agrees to furnish all materials, equipment, and labor and to perform all work in accordance with the Contract Documents for: Custodial Services located in VILLAGE OF KEY BISCAYNE, FLORIDA. Company Name: COASTAL BUILDING MAINTENANCE, INC. Proposer's Name: MATT SULLIVAN Proposer's Email: MSULLIVANCa1CBMFLORID Proposer's Title: PRESIDENT Proposer's Signature: RFP Response Pg. #: 62