HomeMy Public PortalAbout2007-52 Artistic Surfaces (José Bedia)RESOLUTION NO. 2007-52
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, AUTHORIZING AND APPROVING
AGREEMENT BETWEEN THE VILLAGE AND ARTISTIC
SURFACES, INC., TO PROVIDE FOR THE INSTALLATION
OF TERRAZZO FLOORING FOR THE JOSE BEDIA PLAZAS
ARTWORK PROJECT OF THE VILLAGE WHICH IS
SITUATED WITHIN THE CRANDON BOULEVARD
PROJECT AREA; AMENDING AND SUPPLEMENTING
CAPITAL PROJECT AUTHORIZING RESOLUTION
NUMBER 2007-1 ON THE SAME PROJECT; PROVIDING
FOR IMPLEMENTATION; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, the Village's Art in Public Places Board and Art in Public Places Program
Consultant have recommended that the Village utilize the skilled, specialized services of Artistic
Surfaces, Inc. (the "Contractor ") to install the special artistic terrazzo flooring for the five (5) mini-
plazas along Crandon Boulevard to be used to create the Village's Jose Bedia Plazas Project (the
"Art Project"); and
WHEREAS, pursuant to Village Code Sec. 2-85, the Village Council finds that it is
impractical to utilize a competitive bidding process for the terrazzo flooring installation work to be
performed by the Contractor in light of the need to expeditiously proceed with the installation and
implementation of the Art Project, and in light of the Contractor's possession of special, well
recognized, skills for this nature of work, and does hereby waive competitive bidding procedures for
the work of the Contractor; and
WHEREAS, the Contractor has submitted a proposal of not to exceed One Hundred Eighty
Seven Thousand Five Hundred ($187,500) Dollars for the full cost of the terrazzo installation work,
as described in the attached Agreement for Terrazzo Flooring Installation (the "Agreement"); and
WHEREAS, the Village Council finds that the Art Project has previously been authorized
by Capital Project authorizing Resolution No. 2007-1, and now desires to supplement that
Resolution and to authorize and approve the Agreement ; and
WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed
as indicated in this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Prior Resolution Amended and Supplemented; Agreement Approved%
Specification of Funds
A. Resolution No. 2007-1 Amended and Supplemented. That the provisions of Section
3 of Resolution No. 2007-1 authorizing a total preliminary Art Project cost of not to exceed
$60,000 (including $20,000 for construction) is hereby amended and supplemented by an
increase of $171,381 so as to authorize a total Art Project cost of not to exceed Two Hundred
Thirty One Thousand Three hundred Hundred Eighty One ($231,381) Dollars, exclusive of
the Village Owner's Representative and Village Engineer's fees, unless further authorized
by the Village Council.
B. Agreement Approved. That the Proposal of the Contractor (the "Proposal"), to the
extent approved and accepted by the Agreement concerning the terrazzo flooring installation
work of the Art Project, is hereby approved, and the Village Manager is hereby authorized
to execute the Agreement in substantially the form attached hereto, once the Proposal and
2
Agreement are approved as to form and legal sufficiency by the Village Attorney, and subject
to the provisions, restrictions, and conditions of this Resolution. The contract price under
the Agreement shall not exceed the amount stated therein, and in any event, shall not exceed
One Hundred Eight Seven Thousand Five Hundred Eighty ($187,500) Dollars, unless further
authorized by the Village Council.
C. Funding Source. That funding for the performance of the Contractor's services for
the Art Project shall be provided in accordance with the Village Manager's memorandum
which accompanies this Resolution, in an amount which shall not exceed the contract price
amount which is expressly set forth in the Agreement and is within the restrictions of this
Resolution.
Section 3. Implementation. That the Village Manager is hereby authorized to take any
and all action which is necessary to implement the purposes of this Resolution.
Section 4. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
PASSED AND ADOPTED this 13th day of November, 2007.
MAYOR ROBERT L. VERNON
CONCHITA H. ALVAREZ, CMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIE
F:\100\103001\Resolutions\Resolution for Artistic Surfaces REVISED 10-15-07.doc
3
V I L L A G E OF K E Y B I S C A Y N E
Office of the Village Manager
!1,01tioN
Village Council
Robert L. Vernon, Mayor
Jorge E. Mendia, Vice Mayor
Michael Davey
Enrique Garcia
Steve Liedman
Thomas Thornton
Patricia Weinman
Village Manager
Genaro "Chip" Iglesias
RECOMMENDATION
DT: November 5, 2007
TO: Honorable Mayor and Me ers of the )JillaojCouncil
FR: Genaro "Chip" Iglesi
RE: Jose Bedia Artwork: Artistic Surfaces Ac>'feement:
That the Village Council approve a recommendation by the Art in Public Places Board to
retain the services of Artistic Surfaces to construct the Bedia Artwork in five (5) sites
along Crandon Boulevard at Mashta Drive, Ocean Club, West Wood Drive, and two at
Seaview Drive.
EXPLANATION
The attached resolution waives competitive bidding for the project. The basis of the waiver
is that Artistic Surfaces provides skilled, specialized services with regard to the terrazzo
product that will be utilized in the Bedia Artwork. The attached contract has been
negotiated by Staff at a cost not to exceed $ 187,500. The FY08 Capital Outlay Budget
provides funding for this project.
The attached flow chart shows construction to commence on January 14, 2007 and be
completed on February 22, 2007. The schedule has been coordinated with the Crandon
Boulevard Project.
88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936
%I l')',10\ ','IAI I \11-\t TO PRO\ IDI, A ti \I L OL ALFI) C.O\INILI\It T I-NVIRONMIA'I I OR \II I',L \\I)FRS I HROL GtI RNSPO\tiIIII I GO\ i'R\\IF\ I
wwwkeybiscayne.fl.goz,
EXHIBIT "A"
The Namm Group, im
Artistic Sur-faces
4100 North Powerline Road, Suite Y-2, Pompano Beach, Florida 33073 Tel: 954.968.1700 Fax: 954.970.7431
www ArtisticSurfaces com
Village of Key Biscayne October 24, 2007
rev.9
88 West Mc Intyre Street, Building Zoning and Planning Dept.
Key Biscayne, FL 33149
To: 3ud Kurlancheck Tel: 305 365 8908
Fax: 305 365 5556
Proposal revision 9
Crandon Boulevard Improvements Phase II
Village of Key Biscayne, FL
Gentlemen,
We are pleased to submit to you our proposal to supply and install all 1/2" thick Acid washed and
rev.9 Ground Terrazzo, as shown on plans ( 5 Areas - 3,059 s.f.) as prepared by C3TS, Architects and
Art Work proposed by Fred Snitzer.
All materials is guaranteed to be as specified and the above work to be performed in accordance with all drawings and specirkation&
rev.9 Lump Sum Price: Revised Final $ 187,500 Per Art Work proposed by Fred Snitzer.
$ 3881.00 credit from Rev 8 proposal ( 484 sf @ $ 8.02 for Terrazzo field only )
Qualifications:
i
2
3
rev.9 4
5
rev.9 6
7
rev.9 8
9
10
11
12
13
14
rev.9 15
rev.9 16
rev.9 17
rev.9
rev.9 18
Artistic Surfaces is a member of NTMA, an installer requirement in accordance with specifications.
Substrate preparation is limited to shot blasting or grinding the substrate under terrazzo floor only.
Slab repairs and demolition are not induded.
Surface must be within 1/8" in 10'-0" non cumulative.
On site provisions for the disposal of trash / debris/ terrazzo grinding residue shall be provided by others.
Terrazzo residue will be placed in our own barrels and removed from the site or deposited in an area agreed upon.
Power Requirements: 220 - 230 Volts single and 3 phase, 100 Amp Breaker. 480 Volts, 3 phase 100 Amp.
with 5 hook ups and disconnects within 150 FT. of our working area, by others. Water must also be available.
After Hours work, not included. Street and sidewalks barricades are not included. Traffic control is by others.
Terrazzo floor protection is not included, per specs. All other protection of completed work and final
cleaning to remove general constitution dirt shall be by others.
Aggregates are considered standard, from the East Coast. (Ten)10 % of Exotic aggregates is included.
Our proposal includes only (1) mobilization.
Our proposal: includes the production of CAD File for our own use for layout.
This proposal includes only 5 areas of art work.
Metal work will be Zinc.
3-1/2" thick Concrete infill ( under Terrazzo ) is by others.
12" band around Terrazzo work is to be partialy removed during terrazzo work and replaced by others afterwards.
Art Work production, reviews, samples and finished to be approved by lose Bedia Thru Cesar Trasobares but
all documentation, letters, technical data, samples and or complete distribution will be made thru Mr. ]ud Kulancheck.
Our work will be outlined with a Zinc metal strip at the perimeter of each terrazzo area. An expansion joint
will be added against the metal work by others.
Payments to be made as follows; 30% deposit, Balance progressively. Invoice attached.
Please contact the undersigned for any comments or questions. We are at your service.
This proposal is subject to acceptance within eighty (80) days from its date and is void hereafter at the option of the undersigned.
Respectfully,*** Acceptance of Proposal ***
The above prices, specifications and conditions are satisfactory
and are hereby accepted. You are authorized to proceed with the
work as specified. Payments will be made as outlined above.
Dated the Day of 2007.
Artistic Surfaces
E07-012 Firm:
Signature:
Village Of Key Biscayne
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flPTISTIC SUPfflcts
Village of Key Biscayne
Building, Zoning & Planning Department
88 West McIntyre Street
Key Biscayne, FL 33149
Attn: Jud Kurlanchek, AICP, Director December 17, 2007
Dear Jud,
Enclosed you will find the executed contract. Please sign it and return a
copy to us for our files.
Very Truly Yours,
'Aoel Wallach
• w r w
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4100 North Powerline Road Suite Y-2 Pompano Beach, FL 33073 Phone: (954) 968-1700 Fax: (954) 970-7431
2/2007 WED 13: 34 FAX
VILLAGE OF KEY BISCAYNE
AGREEMENT FOR TERRAZZO FLOORING INSTALLATION SERVICES
THIS AGREEMENT, made and entered into this day of November , 200, b y and
between the VU LAGE OF KEY BISCAYNE (the "VILLAGE") and ARTISTIC SUI;FACF.S,
11VC., a Florida corporation (the "CONTRACTOR").
RECITALS:
The VILLAGE wants to engage the CONTRACTOR to perform certain artistic terrazzo
flooring installation services for the VILLAGE'S J OSE BEDIA mini-plaza art project along
Ci andon Boulevard (the "Art Project"), a_5 :specifically described in the Scope of Services pi ovidvd
in Exhibit "A" to this Agreement (the "Specified Services"). The CONTRACTOR wants To
provide such Specified Services.
In consideration of the mutual covenants set forth in this Agreement, the parties agree
as follows-
I _ SCOPE OF SERVICES
A. The CONTRACTOR agrees to provide and perform the Specified Services upon
Y,Titten request from the Village Manager, in accordance with the CONTRACTOR'S proposal of
October 24, 2007 (the "Proposal"), including the "conditional clause' and the "qualifications "
v;Hch are set forth in the Proposal, and in accordance with this Agreement, The Proposal shall
co nstitute a part of the Agreement.
B. The Village Manager may add items to the enumerated Specified Services which h--
fin is are necessary for the satisfactory and complete installation of the Art Project.
C. CONTRACTOR shall expend all necessary efforts to competently and skillfully
Complete all tasks of the terrazzo flooring installation so that the design of the Art R,o.ect is
Z,002/011
12'12/2007 WED 13:34 FAX U003/011
successfully and lolly implemented.
U. CONTRACTOR shall work under the guidance of the Owners' Representative
(Skyline Management Group, Inc.) unless otherwise advised by the Village Manager, and sh., l
accomplish the Art Project installation pursuant to this Agreement and as envisioned in that certain
Agreement for Professional Services of January 9, 2007, between the Village and NK1Si , Inc. (as
represented by Jose Bedia) so as to accomplish the installation of the Art Project.
FEES FUR SERVICES
A. As full compensation for satisfactory perfonrnance of the Specified Services,
including all labor, supplies, materials, and equipment the CONTRACTOR agrees to cl cuge acid
shill be paid by the Village an amount (the "Contrast Price") of not to exceed One Idundrod Eighty
Seven Thousand Five Hundred M ($ 187,500) Dollars.
B. Upon execution of this Agreement and the mutual written agreemen> upon a
schedule for completion, an initial payment of thirty (30%) percent of the total Contrast Price shall
be payable by VILLAGE to CONTRACTOR to be utilized by CONTRACTOR to procure
necessary materials. Thereafter, the remaining portion of the Co ntraia Price shall bt paid m
monthly installments based upon the percentage of the work which is satisfactorily com ileted as
de.ennined by the VILLAGE'S Owner's representative.
TERM
The duration of the term of this Agreement shall commence upon execution hereof anal
shell terminate upon the final completion and acceptance of the terrazzo flooring installation; unless
ex-ended by the Village Manager or earlier terminated pursuant to paragraph 8.
4. RECORDS
All original sketches, tracings, drawings, computations, details, reports, calculations, work
12/12/2007 WED 13:34 FAX 1Z.004/011
papers and other documents and plans that result from the CONTRACTOR providing Specified
Services shall be the property of the VILLAGE- Upon termination of this Agreemen or upon
request of the VILLAGE during the term of this Agreement, any and all such doctunent.3, shall sae
delivered to the VTIJ,AGE by the CONTRACTOR,
S. INSURANCE
A. The CONTRACTOR shall at all times carry comprehensive general liability and
contractual liability insurance, workers' compensation insurance (if applicable), and aUtomotivc
liability insurance, with minimum policy limits for each coverage in the amount of at least Five
Hundred Thousand ($500,000.00) Dollars per occurrence, combined single limit, for property
damage and bodily injury. including death, except that the dollar amount of workers
compensation coverage (if applicable) shall be as provided by Chapter 440, Fla. Stat, The
VILLAGE shall be named as an additional insured on all of the above insurance policies, to the
extent permitted by law. Each insurance policy shall state that it is not subject to cane lation or
reduction in coverage without written notice to the VILLAGE 30 days prior to the effective date
of cancellation or reduction of coverage.
B. CONTRACTOR shall indemnify and hold.harmless the VILLAGE, its officers and
employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness or ventional
wrongful conduct of the CONTRACTOR and persons employed or utilized by the
CONTRACTOR in the performance of the Agreement.
12,'12/2001 WED 13:35 FAX IZO05/011
C_ ASSIGNMENT
This Agreement shall not be assignable by the CONTRACTOR as this is an agre-:ment for
skilled personal services.
7. PROH113ITION AGAINST CONTINGENT FEES
The CONTRACTOR warrants that it has not employed or retained any company or person,
cat ier than a bona fide employee working solely for the CONTRACTOR. to solicit or sc,cure this
Agreement, and that it has not paid or agreed to pay any person(s), company, c:oipomtioal,
individual or firm, other than a bona fide employee working solely for the CONTRACTOI: any fee,
commission, percentage, gilt, or any other consideration, contingent upon or resulting from the
av-iard or making of this Agreement.
8. TERMINATION
This Agreement may be terminated by the VILLAGE upon twenty (20) days written notice
witb or without cause and by the CONTRACTOR upon twenty (20) days written notice if
VILLAGE; fails to timely make any payment due. The parties recognize that other prop isions of
this Agreement serve as consideration for this paragraph 8. If this Agreement is so terminated, the
CONTRACTOR shall be paid in accordance with the provisions of paragraph 2 for all aa;ceptable
work performed up to the date of termination. In the event that VILLAGE tennraur,ates this
Agreement because of CONTRACTOR'S default or breach. CONTRACTOR shall refund to
VILLAGE any portion of the initial payment which exceeds the value and cost of work which has
been satisfactorily performed.
9. NONEXCLUSIVE AGREEMENT
The services to be provided by the CONTRACTOR pursuant to this Agreement shall be
nonexclusive and nothing herein shall preclude the VILLAGE from engaging other firms to
12!12/2007 WED 13:35 FAX
perform the same or similar services for the benefit of the VILLAGE within the VILLAGE's sole
and absolute discretion.
10. ENTIRE AGREEMENT
The parties hereby agree that this is the entire agreement between the parties. This
Agreement cannot be amended or modified without the express written consent of the parties. The
V;Ilage Manager shall act for VILLAGE hereunder.
11. WARRANTIES OF CONTRACTOR
The CONTRACTOR hereby warrants and represents that at all times during the- term of
tli s Agreement it shall maintain in good standing all required licenses, certifications and permits
required under Federal, State and local laws necessary to perform the Specified Services for
VILLAGE as air independent contractor of the VILLAGE.
12. NOTICES
All notices and communications to the VILLAGE or CONTRACTOR shall be in writing
and shall be deemed to have been properly given if transmitted by registered or certified mail or
hand delivery. All notices and communications shall be effective upon receipt. Notices shall be
addressed as follows:
Village: Genaro "Chip" Inglesias
Village Manager
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
With a copy to: Village Attorney
c/o Weiss Serota Helf nan Pastoriza
Cole & Boniske, P1,
2525 Ponce De Leon Boulevard
Suite 700
Coral Gables, Florida 33134
U,OOfi/011
i
1 ,'1212007 WED 13:35 FAX 0007/011
CONTRACTOR : Artistic Surfaces, Inc.
4100 North Powerline Road, Suite Y-2
Pompano Beach, Florida 33073
Attention: Darnel Beaucage, Project Manager
13. GOVERNTNG LAW; LITIGATION
This Agreement shall be construed in accordance with the laws of the State of Florida.
Vc-nue for any litigation hereunder shall be in Miami-Dade County, Florida. The parties voluntarily
w,".ivc the right to any trial by jury in any litigation be:reuoder_
IN WITNESS WHEREOF, the parties hereto have accepted, made and exec _ited this
Agreement upon the terms and conditions above stated on the day and year first above written.
CONTRACTOR:VILLAGE:
VILLAGE OF KEY BISCAYNE, FLORIDA
pproved as to Form and Legal Sufficiency:
If A
17/12/2007 WBD 13:35 FAX f'008/011
Exhibit "A"
Scone of Services
A._ Artistic Surfaces will be installing a thin outdoor terrafrro flooring surface at five
mini-plazas along Crandon Boulevard located at:
northeast and southeast corners of Sea View Drive, southeast W id
northwest corners of W. Mashta Drive; and at northeast corner of Woad
Drive.
B. The terrazzo is basically a concrete made with white cement instead of tr=e non-Dal
gray cement, and also uses marble chips as aggregate instead of the normal limerock and sand.
C. Once the terrazzo concrete has been cast and allowed to cure, the surface is then
grOUnd down to make; it flat and to expose the aggregate.
D. Finally, the surface is treated with an acid wash to cat up a thin top Layer of
cement matrix - the acid does riot eat a p the marble . This acid wash process, by eating, away at
th-1- cement matrix only, creates a degree of irregularity and roughness on the surface snaking it
slip-resistant and suitable for an outdoor installation. The artwork images will be lorrno.d by the
terrazzo's embedded zinc dividing strips, and the use of varying color pigments and marble
aggregates in the terrazzo itself.
F_ CONTRACTOR shall fiunish any and all necessary labor, supplies and equipment
to fully install and complete the Art Project as designed.
12 1 12/2007 WED 13:36 FAX U009/011
EXHIBIT "All
n",.GA".w_
Artistic Surfaces
4100 Mx-t - Powedine Road, Suft Y-2, Pompano Beach, hlorlds 33073 Tell: 954.968.1700 Fax; 954.970.7431
www.ArfsticSurWm.com
Village of Key Biscayne
88 West McIntyre Street, Building Zoning and Planning Dept.
Key 8lsmyner FL 3,3149
October 24, 2007
rev-9 To: ]ud Kvdamha* Tel: 305 365 8908
Fax: 305 365 5556
Proposal revision 9
Crandon Boulevard Improvements Phase TI
Village of Key Si=yne, FL
Gentlemen,
We are pkmW to submit to you our proposal to supply acrd install all i/Z' thick Acid washed and
rev.9 f romd Terra , as shown on plans ( 5 Areas - 31,059 s.f.) as prepared by OTS, Architects acid
Art Work proposed by Fred Snifter.
All VmeerlaU li quarbrrLead to be as 8p6dlred &W the above work to be pe-Fon In acmrdanm with as drawkW and
rev.9 Lump Sum Priem ReviaW Final $ 1$7500 Per Art Worik proposed by Fred snifter.
$ J881_00 CrWx f wn Rev 8 pr r ( 484 sf 0 $ 8.02 for Terrazzo freld only )
Quallfica tim.-
t Ardsdc SIMfam is a member of NTMA, an insWller Requirement In accordance with specifications.
;2 Substrate preparaUm I9 bmRed to SW blasting or grinding the substrate under terrazzo floor only.
3 Slab repairs and derRlOwon are not included.
rev.9 1 Surface must be wlthln 1/8" In 10'-0" non cumulative.
5 On site provisions for the dWosW of trash / debris/ terrazzo grinding residue shall be provided by others.
rev.9 ri Terrazzo residue vnill be placed in our own barrels and removed from the site or deposited in an area agreed upon.
Power Requirements: 220 - 230 Volts single and 3 phase, 100 Amp Breaker. 480 Volts, 3 phase 100 Amp.
with 5 hook ups and dlscorinmrs within 150 FT. of our working area, by odrers. Warm must also be milabie.
rev.9 tl After H o urs work, not included. Street and sidewalks barricades are not Included. Traffic control is by others.
9 Terrazzo floor protection is not Included, per specs. All other protection of completed worst and final
cleaning to remove general construction dirt shall be by other.
10 Aggregates are considered standard, ftOm the East Coast (Ten)10 % or Exotic aggregates Is included.
11 Our proposal includes only (1) moWliratiorr.
I 2 Our proposal includes the production of CAD f9le for our own use fur 18yout.
13 This Proposal Indudns only 5 arms of art work
14 Metal work wM be Zlnc.
rev.9 SS 3-1/2" thick Concrete infill ( under Terrazzo ) Is by others.
rev,9 16 12" bend around Terrazzo work Is to be partlaly removed during terrazzo work and replaced by others afterviards.
rev.9 17 Art Work production, reviews, samples acrd finished td be approved by 3me eedta Thru Cesar Trasobares but
rev.9 all documentation, letters, technical data, samples and or complete distribution wilt be made thru Mr. )ud Ku'ancheck.
rev.9 13 Our worst will be outlined with a zinc metal strip at the perimeter of each terrazzo area. An expanslon Joint
will be added agalnst the metal work by others.
Payments to be made as follows; 30% depody Balance psegressively. Invoice a>tt ufted.
Please contact the undersigned for any comments or questions. We are at your service.
This proposal ir. Subject to acceptance within eighty (80) days fbm its date and Is void hereafter at the optign, or the. undersigned,
Respectfully,*s* AcoepWnce of Proposal ***
The above pdod, speft*fto and ardWon9 are savory
and are hmv!h - aooeACed. YOU are alldKdMd to pMWW WRl+ the
work as spn Mwl. Pftwwft wM tw made ag outlined above.
cacao the Ara' Day, of !i =07.
Arthair Surfaces SrgnaWre
E07-112 Firm: vl
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I
12-'12/2001 WED 13:36 FAX
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7-C 4 7 WED 13- 34 FAX
Village of Key Biscayne
Building, Zoning, and Planning Department
88 West McIntyre Street
Key Biscayne, Fl 33149
305 365 8908 Telephone
305 365 5556 Fax
FAX TRANSMITTAL COVER SHEET
CATE-December 12, 2007
10: Daniel BeaucaaE
FROM: .dud Kurlanch , AICP, Director
Building, Zoning, and Planning Department
c= 4X NUMBER: 954 970 7431
SUBJECT: Please sign on page 6 of the contract and mail two signed copies to
T y office_
[,041/{ail
iank You