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Home My Public Portal About07-18-23 Regular Council MeetingM IN U T E S RE G U L A R C O UN C IL M E E T IN G K E Y B IS C A YN E , F L O RI D A T U E S D A Y , JU L Y 18 , 20 2 3 C O UN C IL C H A M B E R 5 6 0 C RA N D O N B O U L E Y A RD 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 6:35 p.m. Present were Councilmembers Edward London, Allison McCormick (arrived at 6:38 p.m.), Brett G. Moss, Oscar Sardinas, Fernando A. Vazquez (arrived at 6:36 p.m.), Vice Mayor Franklin H. Caplan, and Mayor Joe I. Rasco. Also present were Village Manager Steven C. Williamson, Village Clerk Jocelyn B. Koch, and Village Attorney Chad Friedman. 2. PLEDGE OF ALLEGIANCE: Councilmember Sardinas led the Pledge of Allegiance. 3. INVOCATION: Pastor Dennis Eastling with Key Biscayne Community Church was unable to attend the meeting. 4. BRIEF COMMENTS BY COUNCIL: Mayor Rasco addressed the public welcoming Lionel Messi to Miami and the Inter Miami soccer club. 5. PUBLIC COMMENTS: The following residents addressed the Council: Lana Montalban, 210 Seaview Drive; Servando Parapar, 240 Cypress Drive; Luis de la Cruz, 640 Allendale Road; Tatiana Blanco with Rover Builder, 121 Crandon Boulevard; Michelle Estevez, 425 Grapetree Drive; Ceci Sanchez, 260 Cypress Drive; Ed Sanchez, 260 Cypress Drive; Steve Simon, 335 Harbor Lane, and Melissa White, 370 Heather Lane. 6. AGENDA: Mayor Rasco requested Items 1 OB and 1 0C be moved to the consent agenda, requested the deferral ofltems 13B, 13C, and 13D to a future date to be determined, and requested the addition of a discussion on iguanas relating to this evening's presentation as Item 12B; Vice Mayor Caplan requested to remove Item 8C from the consent agenda and requested the addition of a discussion regarding traffic management be included in the Manager's Report; Councilmember Moss requested the addition of a discussion regarding an update on the right turn · on Crandon Boulevard be included in Manager's Report, and the Manager requested the I of 9 July 18 , 20 23 withdrawal of Item 7B reporting that this item will be presented at the next Regular Council Meeting. Mayor Rasco made a motion to approve the agenda, as amended. The motion was seconded by Vice Mayor Caplan and approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. 7. SPECIAL PRESENTATIONS: A presentation was given by State Senator Alexis Calatayud on a debrief of the state legislative session. A presentation on the FY23 Florida State legislative updates was given by Village lobbyists Jonathon Kilman and Jared O'Rourke with Converge. The state budget increased by $6 billion to a total of $116 billion dollars and included legislative changes regarding golf carts, condominium associations, and education. There was discussion from Council, Mr. Kilman, and the Manager regarding the above presentation including preemption, flood control mitigation, beach sand replacement, and funding for special needs. A presentation was given by Joseph A. Wasilewski on invasive reptiles in Florida including green iguanas. There was discussion from Council regarding the above presentation. 8. CONSENT AGENDA: Mayor Rasco made a motion to approve the following consent agenda, as amended. The motion was seconded by Vice Mayor Caplan and approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. The minutes of the April 4, 2023 Regular Council Meeting. The minutes of the May 9, 2023 Regular Council Meeting. ARESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ACCEPTING A FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) RESILIENT FLORIDA GRANT IN AN AMOUNT OF $330,000 TO UPDATE THE VILLAGE VULNERABILITY ASSESSMENT REPORT AND APPROVING AN AGREEMENT RELATED TO THE SAME; PROVIDING FOR AUTHORIZATION; AND PROVIDING FORAN EFFECTIVE DATE. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, RELATING TO THE PROVISION OF A STORMWATER MANAGEMENT SYSTEM WITHIN THE VILLAGE; DECLARING THE IMPOSITION OF A STORMWATER UTILITY FEE; ESTABLISHING THE METHOD BY WHICH THE PROPOSED STORMWATER UTILITY FEE SHALL BE CALCULATED; DESIGNATING THE LANDS UPON WHICH THE STORMWATER UTILITY FEE SHALL BE LEVIED; STATING THE ESTIMATED COST OF PROVIDING 2 o/9 Ju ly 1 8 , 2 0 2 3 STORMWATER MANAGEMENT, THE INITIAL RATE AND THE MAXIMUM RATE FOR THE PROVISION OF STORMWATER MANAGEMENT; DIRECTING THE PREPARATION OF A PRELIMINARY ASSESSMENT ROLL; ESTABLISHING A PUBLIC HEARING TO CONSIDER IMPOSITION OF THE PROPOSED STORMWATER UTILITY FEE AND THE RA TES TO BE IMPOSED AND THE METHOD OF THEIR COLLECTION AND DIRECTING THE PROVISION OF NOTICE THEREOF; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR A HAZARD MITIGATION ASSISTANCE GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) TO OBTAIN FUNDING FOR A STORMWATER PUMP STATION AT HARBOR PARK; AND PROVIDING FORAN EFFECTIVE DATE. Vice Mayor Caplan made a motion to approve the resolution. The motion was seconded by Councilmember Vazquez. There was discussion from Council, CIP and Grants Manager Colleen Blank, Chief Resilience and Sustainability Officer Dr. Roland Samimy, and the Manager regarding the above resolution, site specificity, and the upcoming Village wide drainage assessment. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. 9. ORDINANCES: There were no ordinances considered by Council. 10. RESOLUTIONS: The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING FAMILY CROSSING GUARD, LLC FOR SCHOOL CROSSING GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $240,282 ANNUALLY; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Councilmember Sardinas made a motion to approve the resolution. The motion was seconded by Councilmember McCormick. Chief of Police Frank Sousa addressed the Council regarding the above resolution. There was discussion from Council regarding the above resolution. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. The Clerk read the following resolution by title: 3 of9 July 18 , 20 23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE CLEAN WATER STATE REVOLVING FUND FACILITIES PLAN FOR THE ZONE 1 K8 CENTRAL BASIN STORMWATER IMPROVEMENT PROJECT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Vice Mayor Caplan made a motion to approve the resolution. The motion was seconded by Councilmember Sardinas. The Mayor opened the public hearing. There were no speakers present. The Mayor closed the public hearing. CIP and Grants Manager Blank addressed the Council regarding the above resolution. Christina Rodriguez and Erick Alcantara with AECOM gave a presentation regarding the Stormwater Facilities Plan and State Revolving Fund (SRF) Loan. There was extensive discussion from Council regarding the above presentation and the state revolving loan fund process. The application would allow for the Village to finance a significant portion of the $3.88662 million for K8 basin design fees. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. At this time the Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AMENDING RESOLUTION NO. 2021-39 TO PROVIDE FOR AN EXTENSION OF TIME FOR THE VARIANCE RELATING TO THE PROPERTY LOCATED AT 630 SUNSET CIRCLE; PROVIDING FOR RECORDING; AND PROVIDING FOR AN EFFECTIVE DATE. Vice Mayor Caplan made a motion to approve the resolution. The motion was seconded by Councilmember Sardinas. The Clerk swore in any witnesses. Director Calleros-Gauger and the Attorney addressed the Council regarding the above resolution. The Mayor opened the public hearing. There were no speakers present. The Mayor closed the public hearing. Architect Tom Weber representing the owners of 630 Sunset Circle addressed the Council regarding the above resolution. There was discussion from Council, Director Calleros Gauger, and Mr. Weber regarding the above resolution. 4 of9 July 18, 2023 The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCILOFTHE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A VARIANCE REQUEST TO ALLOW A DRIVEWAY WIDTH OF 59 FEET FOR THE PROPERTY LOCATED AT 441 ISLAND DRIVE WHERE A MAXIMUM DRIVEWAY WIDTH OF 36 FEET IS OTHERWISE PERMITTED; PROVIDING FOR FINDINGS; PROVIDING FOR RECORDING; AND PROVIDING FOR AN EFFECTIVE DATE. Vice Mayor Caplan made a motion to approve the resolution. The motion was seconded by Councilmember Vazquez. The Clerk swore in any witnesses. Director Calleros Gauger addressed the Council regarding the above resolution. Steve Powel, 441 Island Drive addressed the Council. There was discussion from Council, Director Calleros Gauger, and Mr. Powel regarding the above resolution, improving drainage and driveway permeability. The Mayor opened the public hearing. There were no speakers present. The Mayor closed the public hearing. Councilmember London made a motion to approve the above resolution with the condition that the drainage plan be acceptable by the Village when the above applicant applies for a permit for the driveway. The motion was seconded by Councilmember Moss. It was the consensus of Council to approve Councilmember London's motion and the resolution with the following conditions: the engineer's drainage plan being acceptable to the Village and for the applicant to install a permeable driveway system consistent with the Village's requirements for new home construction. The resolution was approved, as amended, by a 7-0 voice vote. The vote was as follows: Councilmembers London, McConnick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. The Clerk read the following resolution by title: A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING SOUTHERN COMFORT SOLUTIONS, INC. FOR HVAC REPLACEMENT AND REPAIRS AT 5 of9 July 18 , 2 023 VILLAGE FACILITIES IN AN AMOUNT NOT TO EXCEED $214,900.00; PROVIDING FOR AUTHORIZATION; AND PROVIDING FORAN EFFECTIVE DATE. V ice M ayor C aplan m ade a m otion to appro ve the resolution. The m otion w as seconded by M ayor R asco and appro ved by a 6-0 voice vote. The vote w as as fo llow s: C ouncilm em bers London, M ~C on ni ck, Sardinas, V azquez, V ice M ayor C aplan, and M ayor Rasco voting Yes. C ouncilm em ber M oss w as out of the ro om at the tim e the vote w as taken. T he C lerk read the fo llow ing resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING U.S. LUBRICANTS LLC FOR WELL MAINTENANCE AND CLEANING SERVICES IN AN AMOUNT NOT TO EXCEED $211,200.00; PROVIDING FOR AUTHORIZATION; AND PROVIDING FORAN EFFECTIVE DATE. C ouncilm em ber M cC orm ick m ade a m otion to appro ve the resolution. The m otion was seconded by C ou ncilm em ber Sardinas. There w as discu ssion fr om C ouncil and D irector C allero s G auger regarding the above resolution. T he resolution w as appro ved by a 7-0 voice vote. The vote w as as fo llow s: C ouncilm em bers L on don , M cC onni ck, M oss, Sardinas, V azquez, V ice M ayor C aplan, and M ayor Rasco voting Yes. T he C lerk read the fo llow ing resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO BLACK AND VEATCH CORPORATION FOR THE PREPARATION AND CREATION OF THE RESILIENT INFRASTRUCTURE INTEGRATION AND IMPLEMENTATION PLAN (RI3P), PROGRAM MANAGEMENT PLAN, PROJECT MANAGEMENT INFORMATION SYSTEM, AND OTHER RELATED DELIVERABLES RELATING TO THE RESILIENT INFRASTRUCTURE AND ADAPTATION PROGRAM (RIAP) IN AN AMOUNT NOT TO EXCEED $1,381,631; AND PROVIDING FOR AN EFFECTIVE DATE. V ice M ayor C aplan m ade a m otion to appro ve the resolution. The m otion w as seconded by C ouncilm em ber M cC orm ick. C h ief R esilience and Sustainability O fficer D r. Sam im y addressed the C ouncil regarding the above resolu tion . R afa el Frias w ith B lack & V eatch gave a presentation on the RI A P Integra ted Im plem entation Plan. T here w as discussion fr om C ouncil, M r. Frias, and the M anager regarding the above presentation and plann in g and pro gra m m ing fo r the K 8 basin and V ill age-w ide. 6oj9 Ju ly 18 , 20 2 3 The resolution was approved by a 6-1 voice vote. The vote was as follows: Councilmembers McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. Councilmember London voting No. At this time Vice Mayor Caplan made a motion to approve the FY24 millage cap. The motion was seconded by Councilmember Vazquez. Chief Financial Officer Benjamin Nussbaum addressed the Council regarding the FY24 millage cap. There was discussion from Council and Fire Rescue Chief Eric Lang regarding the above item and the purchasing of fire trucks. Mayor Rasco made a motion to set the FY24 millage cap at 3.2539. Councilmember Moss made an amending motion to round off the millage cap to 3.26. The amendment was not accepted by Mayor Rasco. The motion died for lack of a second. There was discussion from Council regarding setting the millage cap. Councilmember London made a motion to set the FY24 Millage cap at 3.26. The motion was seconded by Mayor Rasco. The motion was approved by a 7-0 voice vote. The vote was as follows: Councilmembers London, McCormick, Moss, Sardinas, Vazquez, Vice Mayor Caplan, and Mayor Rasco voting Yes. At this time the Attorney addressed the Council regarding the requirement to hold a public hearing for the On-demand transportation services. The Mayor opened the public hearing. There were no speakers present. The Mayor closed the public hearing. At this time Mayor Rasco addressed the Council regarding iguanas. There was discussion from Council, Chief Resilience and Sustainability Officer Dr. Samimy, and the Manager regarding iguanas and possible funding for a program to address the iguana population. It was the consensus of Council to direct the Manager to report back within 60 days on a plan to address the iguana population in the Village. 11. PUBLIC COMMENTS: Public comments were addressed earlier in the evening. 12. REPORTS AND RECOMMENDATIONS: The following items were discussed: 7 of9 July 18, 2023 Village Manager. The Manager addressed the Council reporting on a status update of the right turn lane improvement project on Crandon Boulevard. There was discussion from Council, the Manager and Public Works Director Cairo Cangas regarding the above update and that the project is scheduled to be completed in 5 to 6 weeks. Chief of Police Sousa addressed the Council reporting on traffic management, last weekend's concert traffic, and communication with Miami-Dade County officials. There was discussion from Council and Chief of Police Sousa regarding the above items and having a standardized traffic plan in place for all event organizers to use in order to be able to hold events on Virginia Key. Mayor and Councilmembers: These items were addressed earlier in the evening. Village Attorney. The Attorney did not submit a report. Village Clerk. The Clerk did not submit a report. 13. OTHER BUSINESS/GENERAL DISCUSSION: There was no further business discussed. 14. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 15. ADJOURNMENT: The meeting was adjourned at 10:52 p.m. Respectfully submitted: JS;:';;;!J'b ~oJ-, Village Clerk Appml_...;;;A=u=g,._u=s-"-t __ 2023: Joe I. Rasco Mayor A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A VARIANCE TO ALLOW A SECOND STORY ADDITION 8of9 Ju ly 18 , 20 2 3 WITH A SIDE SETBACK OF 9.44 FEET FOR THE PROPERTY LOCATED AT 1047 MARINER DRIVE WHERE 15 FEET ARE OTHERWISE REQUIRED WITHIN THE VILLAGE ESTATES (VE) ZONING DISTRICT; PROVIDING FOR FINDINGS; PROVIDING FOR RECORDING; AND PROVIDING FOR AN EFFECTIVE DATE. 9of9