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Home My Public Portal About2023-12 Adopting the Budgets for the FY commencing October 1, 2023 through September 30, 2024O RD I N A N C E N O . 2 0 2 3 -1 2 A N O RD I N A N C E O F T H E V I L L A G E O F KE Y B I S C A Y N E , F L O RI D A A D O P T I N G T H E B U D G E T S F O R T H E F I S C A L Y E A R C O M M E N C I N G O C T O B E R 1 , 2 0 2 3 T H R O U G H S E P T E M B E R 3 0 , 2 0 2 4 P U R S U A N T T O S E C T I O N 2 0 0 .0 6 5 , F L O RI D A S T A T U T E S (T RI M B I L L ); A N D P R O V ID IN G F O R A N E F F E C T I V E D A T E . W H E RE A S , the Village Manager presented to the Village Council a "Tentative General Fund Operating Budget" for the fiscal year commencing October 1, 2023 and the Village Council scheduled the public hearing required by Section 200.065(2)(c), Florida Statutes to be held on September 12, 2023 at 6:30 p.m.; and WHEREAS, the Property Appraiser has properly noticed the public hearing scheduled for September 12, 2023, at 6:30 p.m., as required by Chapter 200 of the Florida Statutes; and WHEREAS, said public hearing, as required by Section 200.065(2)( c ), Florida Statutes, was held by the Village Council on September 12, 2023, commencing at 6:30 p.m. as previously noticed and the public and all interested parties having had an opportunity to address their comments to the Village Council, and the Village Council having had an opportunity to amend the tentative budget as it deemed appropriate and having considered the comments of the public regarding the tentative budget and having complied with the "TRIM" requirements of Florida Statutes; and WHEREAS, pursuant to Section 200.065(2)(d), Florida Statutes, a final public hearing to adopt the budgets for the fiscal year commencing on October 1, 2023, through September 30, 2024, was held, as advertised, on Tuesday, September 26, 2023, at 6:30 p.m. and the Council considered comments from the public. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1, Recitals. That the above-stated recitals are tru e an d correct an d are incorp orated herein by this refe rence. Section 2. Adopting Budgets. That upon prior adoption of the Vill age's final m ill age rate, w hich is hereby ratifi ed, the Vill age of Key B iscayne budgets fo r the fiscal year comm encing October 1, 2023 attached hereto as Exh ibit "A " ar e approved an d adopted. Section 3. Effective Date. That thi s Ordinan ce shall becom e effective imm ediately upon final adoption on second reading an d shall be applicable from an d after October 1, 2023. PASSED on first reading on the 12th day of September, 2023. PASSED AND ADOPTED on second reading on the 26th day of September, 2023. ~ ATT EST : JOE I. RA SC O M A Y OR ~t&er"B ~D cb VILLA G E CLE RK AP PR OV E D A S T O FO RM AND LEGAL SU FFICIE N C Y : WE ISS SEROTA HE L FMA N C OLE & BIE RM A N , P .L. VILLA G E ATT ORN E Y V illage o f Key Biscayn e P ropos ed Annual B udget Book Fiscal Year 2024 Last updated 09/21/23 G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 1 T A B L E O F C O N T E N T S Introduction _ Village Incorporation & Seal. Village Council. Village Profile. Dem ographics. M anager's M essage_ Budget Overview _ Budget Pro cess. Budget Sum m ary .. O rganization Chart Village Author ized Positions. Cost Allocations. Financial Policies .. Budget Practices. _ Revenues. Reserves. Departments_ 4 5 .. ..... 6 . .. 7 . ...... 9 ........... 14 18 . .. 19 . .. 21 22 .23 . .. 26 27 33 _. 35 ____ 39 ............................... ···················· 40 Overview . . _ . . . 41 Village Council. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 O ffi ce of the Village Clerk. . ........................••............................................................... 45 Village Attorn ey .. Police Departm ent ................................••................................. Fire Rescue .. Planning and Zoning_ Parks and Recreation. Com m unity Center. Athletics_ Public W orks Adm inistration .. Debt Service .. Funds Overview. General Fund. Transpor tation Fund _ Parks and O pen Spaces Land Trust Fund_ Building Fund. Stor m w ater Fund ._ Solid W aste Fund Capital Im pro vem ent Plan Fund_ Capital Improvements_ Capital Im pro vem ent Program . O ne year plan _. M ulti-year plan Appendix. 49 . ..... 52 .. S7 62 . 67 . 72 .76 .. 80 . 85 . 90 94 . . 95 .100 _ . 105 ______ 108 .113 .. 118 . 121 123 . .124 ___ l2S ... 132 . .135 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 2 IN T R O D U CT IO N 8 Village of Key Biscayne \ Proposed Budget Book 2024 \ Budget Hearing II Page4 O r ig i n o f T h e V ill a g e S e a l June 18, 1991: The Incorporation of the Village of Key Biscayne, Florida One of the oldest and most recognizable landmarks in South Florida, t_re lighthouse was first constructed in 7825. It has a colorful, well-documented history. It stands in the Bill Baggs Cape Florida State Recreation Area. Like all lighthouses, it is a symbol of familiar homecoming to sailors, fishermen, and landlubbers alike. It also represents man-made structures of lasting quality, strength, and safety in an uncertain world. The coconut palm has been a popular symbol of peaceful nature for many tropical areas around the world. Key Biscayne was once a plantation for this versatile tree. The two sea birds, against the backdrop of the moon, stand for the animals with whom we share our environment. The sun, sustainer of life, which figures prominently in many municipal emblems around the state, usually depicted at high noon, has just disappeared below the horizon, creating one of those sunsets that occur every once in a while. This kind of mood and feeling evoke a universal human reaction - a powerful visual reminder of the potential beauty and transitory nature of all things. The moon is shown on our seal not just to be different from other communities, not only for its magical qualities, but also because we have been told that one of the earliest local Indian dialects contained a word-picture phrase, "Bischiyano," meaning, simply "Favorite Path of the Rising Moon." Adoption of the Village Seal took place on June 8, 7993, and adoption of the description of the Village Seal took place on August 10, 1993. e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 5 Village Mayor and Councilmembers Administrative Personnel Building, Zoning and Planning Direct or, Jerem y Calleros G auger C hief Fina nci al O ffi cer, Benjam in Nussbaum , CPA Chief of Stoff, Jocelyne M ouss ovou D irect or of Par ks & Recreation, To dd Hofferberth Fire Chief, Er ic Long Hum an Resources Direct or, Juan C . Gutierrez Police Chief, Frank Sousa Public W or ks Director. C airo Cangas ---------- -- - ------- e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 6 V i ll a g e P r o f il e Key Biscayne is a vibrant, residential com m unity of m or e than 14,500 residents on a seven-m ile-long, two-m ile w ide barrier island only m inutes from dow ntow n M iam i. It is the southern m ost barrier island in the United States nestled betw een Biscayne Bay and the Atlantic ocean. It prom otes a high quality of life, a thriving com m erci al district, and an increasingly resilient enviro nm ent. Incorporated in 1991, the Village of Key Biscayne is proud of its 32nd A nniversary. This section provides a brief history and profile of the Village and how it has becom e the unparalleled Island Paradise that it is today. Key Biscayne w as discovered in 1513 w hen Juan Ponce de Leon charted the area and nam ed it Santa Marta, claim ing the area fo r Spain. How ever, archeological excavation suggests the Tequesta Indians pre-dated Ponce de Leon and inhabited the island m ore than 1,000 years prior. After Flor ida becam e a United States Territory in 1821, our iconic Cape Florida Lighthouse w as constructed in 1825 and built on the southern tip of Bill Baggs Cape Flor ida State Park. The lighthouse has rem ained as one of South Flor ida's oldest standing structures, becom ing a fa m ous landm ark fo r the Key and the region. In 1908, W illiam J. M atheson began purchasing real estate on the island and byl928 owned approxim ately 1,700 acres of the island. In 1940, the heirs to the M atheson fam ily donated the northern portion of their Key Biscayne holdings to Dade County fo r use as a public park with the co ndition that the County construct a causew ay and park. Shor tly afterw ard, W or ld W ar II occurred, and construction w,as delayed. O n Novem ber 9, 7947, off icial cerem onies m arked the opening of the Rickenbacker Causeway, connecting Key Biscayne to the m ainland. Subsequently, the M atheson's transferred 975 acres to the County to build the park and beaches that are now Crandon Park. The new access, beaches, and park made the island a highly desirable area to live and visit. The rem aining Matheson land soon becam e an area to develop prem ier residential and resort com m unities. In 1950, the M ackle Brothers broke ground and constructed the island's first residential developm ent. The construction of the original shopping plaza and beach front Key Biscayne Hotel fo llowed shortly thereafter. W ithin that span, the island com m unity sw elled from 29 residents to 2,500 residents by 7995. The Village was incorporated as a new m unicipality in 7991. Fueled by the com m unity's desire for self-govern ance, becom ing the first new city in M iam i-Dade County in over fifty years. e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 7 G o v e r n m e n t P r o f il e T he V illag e of Key B iscayn e ope rates und er the council-m anager fo rm of govern m ent. Po licy m ak in g an d le g islative autho rity are vested in a govern ing counci l consisting of the m ayor an d six co u n cil m e m b e rs. The coun cil is responsible fo r, am ong other things, passing ordinances an d reso lu tio n s, ad o p ting th e an n ual bud g et, appointing the Village Manager, the Village Clerk, an d th e V illag e A tt o rn ey. The V illag e M anag er is responsible fo r carrying out the policies and o rd in an ces of th e C o u n cil, fo r overseeing the daily operations of the govern m ent, and fo r ap p o in tin g th e he ad s of variou s departm ents. T he V illag e of Key B iscay ne off ers a w id e rang e of services, incl uding police protection, fire and em e rg e n cy m e d ical service, pub lic w orks infr astructure and m aintenance, a full-service building, zo n in g , an d plan n in g se rvice activities, so lid w aste collection, and a com prehensive storm w ater m an a g e m e nt syste m . Parks an d R ecreatio n services are pro vided thro ugh the M iam i-Dade County P u b lic Sc h o o l system and th e C ounty Li b rary system Local Economy T h e V illag e of Key B iscayne enjoys a fa vorab le econo m ic enviro nm ent and local indicators point tow a rd s co ntin u e d future stab ility. This thriving and vibrant com m unity is com prised of diverse, w e ll-e d u cated , an d en g ag e d citizens w ho take a genu ine interest in the social, business, cultural an d go vern in g asp ects of the ir V illag e. The Villag e is com prised of high-value residential housing sto ck an d sh o p p in g cen te rs. Th ere is no ind ustrial area in the com m unity. e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 8 P o p u l a t i o n O v e r v ie w Q O Q TOTAL POPULATION ~ 14 ,5 30 .... 1.9% vs. 2020 GROWTH RANK 310 out of 413 Municipalities in Florida ~ Data Source: U.S. Census Bureau /xrnertcen Community Survey s-yesr Data and the 2020, 2070, 2000, and 1990 Decennial Censuses DAYTIME POPULATION 14,59 3 Dayt im e population represents the effect of persons com ing into or leaving a com m unity fo r w ork, entertainm ent, shopping, etc. during the typical w orkday. An increased daytim e population puts greater dem and on host com m unity services which directly im pacts operational costs. ~ Data Source: Americon Cornrvvunity Survey 5-year estirnotes POPULATION BY AGE GROUP .111 •• 1 11 1 1 _ <S 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-6Lt 65-74 75-84 >85 Aging affects the needs and lifestyle choices of residents. t-tuotcipelities must adjust and plan services accorclingly ,, Data Source: Arnerican Com1nunity Survey 5-year estimetes G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 9 Household Analysis TOTAL. HOUSEHOLDS 4 ,5 8 0 M unicipalities m ust consider the dynam ics of household types to plan for and provide services effectively. Household type also has a general correlation to income levels w hich affect the m unicipal tax base. 00 fifb Family Households Married Couples .a. 40% higher than state average 0~ Q Senior Living Alone 22% 12% ..-22% low er than state average · 0.Jta So u rce: Arr11f.•rtcan Cornrrvurntv c;ur1.,<1y 5-year estimates G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 10 E c o n o m i c A n a ly s is Household income is a key data point in evaluating a community's wealth and spending power. Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living. HOUSEHOLD INCOME O v e r $2 0 0 ,0 0 0 Above $200,000 44% $15 0 ,0 0 0 to $2 0 0 ,0 0 0 $12 5 .0 0 0 to $15 0 ,0 0 0 $10 0 ,0 0 0 to $125,000 $7 5 ,0 0 0 to $10 0 ,0 0 0 $5 0 ,0 0 0 to $7 5 ,0 0 0 $2 5 ,0 0 0 to $5 0 ,0 0 0 B e lo w $2 5 ,0 0 0 Median Income $167,990 Below $25,000 9% - Data Source.: Americen Conwrvunity Survey s-veor estimates 0 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 11 Housing Overview l,SOOk 1.250k l.OOOk 750k 2021 MEDIAN HOME VALLIE $1,246,700 ·· Data Source· 2021 US Census Bureau (http://www.census.gov/data/deve/opers/data sets.html}, An1eric,::1n Cornmunity Survey. Home vaiue data includes all types of ovv ner-occ upied housing. HOME VALUE DISTRIBUTION > $1,0 0 0 ,0 0 0 $.S00,000 tu $'74'J,9'.J'..J $4 0 0 ,0 0 0 to $499,9 99 - $3 0 0 ,0 0 0 lu $399,999 szso.oo o ,o $299,9 99 I $2 0 0 ,0 0 0 lu i24 9,999 I siso.ooo to $199,9 99 I $10 0 .0 0 0 ,o $14 9.9 99 I ,:c.n,fHHI tn 't-44 YY4 I . $49.999 J HOME OWNERS VS RENTERS Key Biscayne State Avg. · Data Source. 202/ US Census Bureau (http://www.census.gov/data/deve/opers/data sets.html). /vmencnri C om ,n u nity Survey t-torne value data includ es· all typ es of ovvner-occupiod housuvc). G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Data Source: 2027 US Census Bureau (http:#www.census.gov/data/developers/data sets.html). /vrvencnn Corrvviunity Survey Horne value datLt includes all ryoes of ow ror-occupiect h,Jus;ng. Page 12 S u m m a r y o f D e m o g r a p h ic Im p li c a t io n s o n t h e B u d g e t T h e V illa g e co n tin u e s to b e a desirab le pla c e to call ho m e fo r our roug h ly 14,530 residents living on one square m ile . In th e la st de c ad e , the V illa g e grew by alm ost 50%, starting at about 10,000 residents and increasing to n e a rly 15,000. In ad d itio n , th e V illa g e has a rela tively hig h renter to hom eow ner rate com pared to other aff luent co m m u n ities. Th is is du e to the V illag e re ceiv ing tho usand s of visitors ann ually, w hich can push our population cl o se to 20,000 in th e hig h se ason. Po p u la tio n gro w th co m b in ed w ith h ig h renta l dem an d co ntributes to increased pro perty values. Since 2010, th e V illa g e h a s see n an alm o st 40% inc rease in prop erty values, adjusting fo r inflatio n. A s 70% of the Village's an n u a l re ven u e , p ro p e rty tax es are vital to su stain ing , expanding , and continually im p roving the services, in fr astruc ture , an d p ro g ram s th at p ro v id e re sid ents w ith a high quality of life and visitor s w ith a great exp e rie nc e . W ith m o re p e o p le , the cost of m aintain ing this level of service continues to increase. M o st o f o u r recent g ro wt h ca n b e att rib ute d to new fa m ilies w ith school-age child ren m oving to the Key to ra ise the ir kid s in a safe, activ e , and vib rant co m m u n ity. There are about 1,000 new children ages 10,19 {+40%) sin ce 2018. Fa m ilies w ith sch o o l-ag e child ren m ake up m ost of the V illag e's pop ulation; 34% of the population is u n d e r 18 and the n e xt larg e st group is their parents ag ed 35-55 at 32%. W ith our new fa m ilies, the V illage also e xp e rie nc e d a cu ltu ral sh ift . In ju st th ree yea rs (2018-2021), the V illag e's non-U S citizen population grew by 35%, an d o u r fo re ig n -b o rn p o p u latio n grew by 24%, ad d in g to the diversity on the island and em iching our focal cu ltu re. O u r fa m ilie s are extrem e ly activ e - com ing and going fr om school, w ork, and extra-curricular activities daily. T h is m ea n s m o re p eo p le usin g p u b lic infrastructure like roads, parks, bike lanes, and sidew alks, m ore people re q u irin g serv ic es lik e ou r p o lic e, fire, and build in g de p artm ent, and m ore people taking advantage of our p ro g ra m s an d faci litie s in o u r co m m u n ity center. In fa ct, m em bership at the com m unity center has already b o u n ced b a c k an d excee d ed pre -p and em ic levels. O u r sen io rs are eq u a lly ac tiv e , w ith those 60 y e ars an d old er m aking up over 20% of our com m unity. They are so m e o f the m o st co n sistent users of the com m u n ity center and its pro gram s. M any of our older com m unity m e m b ers are o n fixed in c o m es, m ak ing o u r low -cost com m unity pro gram s vital to their fe eling a part of a co m m u n ity an d stay in g en g ag e d. In this yea r's bud g et, the V illage w ill cater to long-tim e and new residents by co n tin u in g to p rov id e e ng a g in g an d inc lusiv e prog ram m ing fo r people of all or ig ins, ages, and abilities. A d d itio nally , the V illag e is in c re asin g com m un ity center fees fo r the first tim e since 2006 to help pay fo r the ad d itio n al co sts asso c ia te d w ith serv ing m o re com m un ity m em bers and provid ing hig h quality program m ing. W ith p o p u la tio n g ro w th ca m e inc re ased nu m b er of ed ucated, financially w ell-off, w or king pro fessionals. Today, o v e r 74% o f th o se ov er 25 h o ld a bac helor's d.eg ree or hig her and our household incom es rem ain strong w ith 44% exce ed in g $200,000. A s o u r w o rk ing professio nal and fa m ily population grow s, traff ic congestion becom es a m or e pre ssin g issue , esp e c ia lly du ring com m u ting ho u rs as both students and professionals travel to and fr o m scho o l an d w o rk . In th is y ea r's b ud g et, the V illag e is fo cusing on red ucing vehicl e congestion and m aking all m o d es of trav el fess stressful, m o re ac ce ssib le, an d safer. A s a w e a lth y , e d u c a ted co m m u n ity, the V illa g e fulfi lls hig h expectations fo r services, infr astructure, and p ro g ra m m ing ; an d as a b a rrie r island com m u n ity, the V illag e fa ces the necessity of providing com prehensive m u n ici p a l serv ice s. R esid e nts are isola te d fro m m ain land services, att ractions, destinations, and am enities. T h e re fo re, the V illag e p rov id e s m ost of w ha t the co m m u n ity needs thro ug h com p rehensive public services, in cl u d ing a p o lice an d fire d e p a rtm ent, a com m u n ity center, a pool, parks, prog ram s, storm w ater in fr astructu re , an d sa n itatio n serv ice s, am o ng othe rs. The V illage m aintains com p lete control of alm ost all p u b lic serv ices an d in fr astruc tu re; how ev e r, w ith contro l com es financial responsib ility fo r m aintenance, o p e ratio ns, an d ev e n tu ally rep la c em ent. In this year's bud g et, the V illage is preparing fo r future large in v e stm e n ts in in fr astru c tu re an d fa c ilities tha t w ill ensure a hig h quality of fife and level of service fo r residents fa r in to the fu tu re . G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 13 Manager's Message I am once again exci ted and honored as I begin m y third year as your Village Manager. It is genuinely a pleasure and privilege to serve the thriving and vibrant com m unity of Key B iscayne. O ur village is truly an Island Paradise, special and unm atched by any other. The Village staff and I continue to listen and have heard what you, our residents, have asked fo r and w e are happy to present our Fiscal Year 2024 Budget to meet your expectations. First, I w ant to thank the Village Council fo r its guidance and the Village staff for their hard w ork and diligence in creating a thoughtful budget that is both efficient and effective in achieving our goals. This year's budget again takes into consideration the econom ic challenges our com m unity currently faces: A com bined 9.7% increase in assessed property values, higher insurance prem ium s, and the effects of several years of high inflation. W e are com m itted to keeping expenses as low as possible while still ensuring that the Village can pro vide the public safety, services and infrastructure our residents need, desire and expect. This budget is designed to use our financial and hum an resources w isely. In fact, w e set this budget w hile still lowering the village millage rate fo r a third year in a row. W hereas w ith last year's budget w e concentrated on m aintaining and repairing our fa cilities, parks and ro ads, this com ing year we are shifting our focus to building for a better future as w e launch the Resilient Infrastructure and Adaptation Program . The pro gram 's goals are to protect our shorelines from m ore severe and frequent storm s, reduce flooding resulting from changing enviro nm ental conditions, and im prove electric and telecom m unications utility reliability. This year, the Village is directly investing $3.8 m illion in the capital im provem ents plan to reduce street flooding, safeguard our utilities, pro tect our shorelines, im prove Crandon Blvd traffic and safety, install security cam eras, and enhance the Beach Park and our V illage G reen playground. The great news is that to fund all our capital requirem ents, the Village Staff has actively w orked to leverage our own investm ents with $12.6 million in m atching grants, loans and State and Federal appropriations. B e assured that as w e tackle our resilient infrastructur e needs, we will continue to m aintain w hat w e have and continue to provide exceptional services. Our budget desig nates $5.8 m illion to m aintain, repair and im pro ve our roadways, stormwater system s, fa ci lities, landscaping, parks and athletic fields. W e know we must always take r.;:i rp o f w h ;:it WP hr1 v P W P w an t t o h1 iilrl on thP P.XtP.nsivP m aintanance anri rPr,r1ir w ork w e did last year and fo llow in the fo otsteps of our predecessors to create the unique quality of life our residents now enjoy. In the com ing year, we will also assign $6.l million Lo provide our residents w ith erigc:Jging arid active recreation, athletics pr oqr ar ns drill public spaces. The budget also allocates $20.2 m illion to continue to deliver the first-rate police and fire rescue services that our residents cherish. These are essential services that G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 14 w e are renow ned fo r as one of M iam i-Dade County's best and highly rated across the State of Florida. W e consider these precious, a m ust-do to ensure the safety and security of our residents. A s w e enter the new fiscal year w ith excitem ent and fo cus, w e w ant you to come along w ith us on the journ ey: Enjoy your village, be a part of the solutions, volunteer. Com e to Council and com m unity m eetings, sign up fo r the Village Connect and the Village Info rm ation N etw ork System , stay info rm ed, answer surveys ... w e want and need your input to continuo usly m ake the V illage of Key Biscayne a better place. I'll see you aro und the village. Steven C. W illiam son Village M anag er The staff and I are proud of the w ork and accom plishm ents w e achieved in Fiscal Year 2023: FY23 Highlights & Accomplishments A Sa fe & Secure Village Named Second Safest City in Florida Improved MotoriZed Scooters & E-Bike Safety Enacted Community Pol icing Program Installed Security Cameras on Village Green Commissioned New Fire Engine Fire Inspected 100% of Multi-Family Buildings Updated Hurricane Response P.lan A Thrivlfl'g'} Vibrant Community &l®al Ma rket i>lace Adopted 2040 Vision Plan Enforced Building ReG!!rtification Program Awarded Tree City USA Planted 59 NEA T Streets Trees Implemented Electronic Plans Review Restructured Building Inspect ion/Permit Fees Engaging & Active Program & Public Spaces Completed Paradise Park Refurbished Hampton, lake & Beach Parks Renovated Community Center Pool Replaced all Fitness Center Cardio Equipment Improved Community Center Landscaping Launched Special Needs Program Broadened Community Programs & Events Improved Crandon Blvd Mobility & Safety Guided Rickenbacker Causeway Master Plan Championed Bear Cut Bridge Improvements Installed Streetlights and Repaired Roads & Sidewalks Expanded FreeBeeOn-Demand Service Installed Eight EV Chargers Across Village Admin Suppo rt & Communications Launched VKB 311 ResidentServiee App Refined Communications Plan Furthered Transparency on Website Updated Website Awarded $9.6M in Grants & Appropriations Improved Solid waste/Stormwater Collect ions Updated Seven Major Service Contracts A Resilient & Sustainable Environment and , Infrastructure ; Launched Resilient Infrastructure Program Completed Village-Wide Drainage Assessm ent Completed RIAPZonel 30% Design Accepted Into USACE Beach & Back-Bay Study Initiated Immediate Flood Control Projects Achieved 98% Septic-to-Sewer Transition ~ ELEVATING cus ISLAND PARADISE G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 15 W e are poised and ready to take on the fo llowing projects and actions in support of the residents in FY 2024: FY24 Major Projects • Install additional security cameras in parks and facilities A Install a new under 5-years playground at Village Green • Maintain and repair Village artwork ~ 11egin the repair and rehab of Beach Park pavilion ff Im pro ve Crandon Blvd intersections, cro sswalks and traffic signalization • Increase the number of FreeBees from 5 to 8 4 Renourish our beach after its sand loss from Hurricanes Ian and Nico le ~ Decrease flooding by impro ving79 catch basins and paving 2.5 miles of roadways , Launch the US Arm y Corps of Engineers Beach and Back Bay Fea$ibility Study ,;, Begin co nstruction of Zone 1 {KBKB School area} integrated storm water, roadway and utility improvement project X Im pro ve landscaping, grounds, athletic/jttld. and roadway maintenance - . ~ &Ll!VATING out ISLAND MRA[IISE Q Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 16 W e are continually m otivated and guided by the Village's endur ing vision, m ission and values: Village Vision, Mission and Values Vision A safe, thriving and vibrant Island Paradise with a unique and enduring village ambiance and lifestyle Residents first: We anticipate and respond to our residents' needs in a caring, friendly and respectful manner to fulfill their expectations Teamwork always: We collaborate with our colleagues, residents, businesses and partners to achieve our shared goals · Stewardship matters: We are guided by our integrity and ethics to do what's best for our community and to earn and maintain their trust and confidence · Pursuing excellence: We strive to better ourselves, take pride in our work, and attend to every detail to create exceptional experiences for our residents Empowered to act: We are entrusted to apply our skills and sound judgment to improve our work environment and solve problems when they arise to consistently meet our comrnunitv's needs ~ ELEVATING ou, ISlAND PARADISE 8 V illa g e o f K e y B isca yne I Prop o se d B udge t Book 2024 I Budget H earing II Page 17 B u d g e t O v e r v ie w The fo llow ing info rm ation is intended to be a guide to find info rmation in the budget document of planned pro gram s, services, and financial info rm ation. The Fiscal Year 2023-2024 Key Biscayne Budget com piles financial and service delivery data in a single source document for easy refe rence. The Fiscal Year 2023-2024 budget is intended to serve four purposes. A Policy Guide As a policy docum ent, the budget serves to info rm the reader about the organization and its policies. The budget incl udes organization-wide financial and program matic policies and goals that address long-term concern s and issues, as well as its short-term financial and operational policies that guide the developm ent of the budget fo r the upcoming year. This budget document details the services the Village will provide during the twelve-month period from October l, 2023, through Septem ber 30, 2024. The departm ental budget sections provide objectives, perfo rmance m easures and highlights fo r each departm ent. A Financial Plan As a financial plan, the budget details the costs associated with providing municipal services and how they w ill be funded. The General Fund Section includes a summary and detailed description of all revenues and expenditures. The budget docum ent explains the underlying assumptions for the revenue estim ates and discusses significant revenue trends. In addition, there is discussion of the Village's accounting structure and budgetary policies. An Operations Guide As an operations guide, the budget details how departments and the General Fund are organized. The budget info rm s the activities, services and functions carried out by each department. In addition, the budget pro vides fo r perfo rm ance m easurem ents of organization-wide objectives to aid in m onitoring the pro gress of the Viflage. Each departm ental budget section includes a description of the departm ent's function, its goals and objectives, perfo rm ance indicators, authorized positions, budget highlights, and the budgetary appropriation. A Communication Device As a com m unication device, the budget provides sum mary information to aid in interpreting the docum ent. Charts, graphs, tables, and text are included in every section to consolidate the info rm ation as m uch as possible. The budget document also includes a detailed table of contents and a glossary oft erm s to m ake it easy to locate and understand its contents. Finally, the budget incl udes the Manager's Message, w hich pro vides readers with a condensed analysis of the fiscal plans of the Village fo r the upcom ing fiscal year. 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 18 B u d g e t P r o c e s s In ac co rd an ce w ith th e V illag e of K ey B iscay n e C harter, A rticl e Ill, (S ectio n 3.03, Pow ers an d D uties o f th e V illa g e M a n a g e r (S u b sectio n 5)), th e V illag e M a nag er m ust prep are and sub m it to the V illa g e C o u n ci l a pro p osed bu d g e t an d cap ital im p rovem e n t pro g ram . This sectio n provides an ove rv ie w o f th e V illa g e of Key B iscay ne 's bu d g et pro cess fo r m atching V illag e prio rities w ith av aila b le reso u rces; an d th e fi n an cial po licie s th at g u ide bud g et decisions and spend ing in the V illa g e . H o w th e B u d g e t W as C rea ted T h e V illag e of K ey B iscay ne be g in s its b u d g et pro cess w ith a strateg ic plan n ing process to id entify th e ne e d s an d prio ritie s of th e co m m u n ity th at resu lts in o bjectives to gu id e the Villaqe's budg et p ro ce ss: ou r Strate g ic Prio ritie s. T he se are co m b ine d w ith p re lim in ary projectio ns of revenues and ex p e n d itu res based on fi n an cial tre n d s an d an a lysis that con tin u e to be refined thro ugh out the b u d g e t p ro cess. B u d g e t D ev e lo p m e n t T h e d e v elo p m e n t o f th e next fiscal year's bu d g et beg ins in M a rch w hen the V illag e M an ager's O ff ic e an d D e p artm e n t le ad e rs ho ld a strateg ic plan ning m e e tin g to alig n w ith the Villag e C o u n c il's g o a ls an d d irectives. In d evelo p in g th e Fiscal Y ear 2024 op eratin g bud g et, dep artm ents an a ly ze d existin g se rv ices an d po te ntial se rvices, consid erin g the Cou ncil's prio rities. The bud g et id e n tifi e s ad d e d an d rem o ved se rvices, w h ich are then q ua ntified in the line-item bud g et. They re fl e ct n o t on ly th e strateg ic prio ritie s as set by th e V illag e C oun cil, but also the policy in itiatives th a t co n trib ute to th e lo n g -te rm fin a n c ial he alth of the V illage. D e p a rtm e n ts set obje ctiv es to m e et th e ne ed s id e n tifie d in the strateg ic priorities. To m eet these o bje ctiv es, d e p artm e nts have sp e cifi c actio n s th at are m easured thro ug h key perfo rm an ce in d ic ato rs. In d iv id u al staff m e m b e r's actio n s an d perfo rm an ce m easures are then lin ked to the d e p artm e n t's obje ctiv es, sh o w in g eac h em p loyee w h at th e end result of their w ork sho uld be and ho w th ey co ntrib ute to th e go als of th e V illa g e . In this w ay, th e bud g et becom es a tool to m o nitor o p e ratin g p e rfo rm an ce. T h e p e rfo rm an c e m e asu res in cl u d e d in each de partm en t's sum m ary are desig ned to show how th e d e p a rtm e n t's obje ctiv es su p p o rt th e strateg ic p rio rities. B u d g e t P ro ce d u res Balanced Budg~ Ea c h an n u a l bu d g e t ad o p ted by th e V illag e C o u ncil sh all be a balan ced bud g et in acco rd ance w ith th e V illa g e of Key B iscay n e C h a rte r, A rticl e IV , (Section 4.05a) . .fl.J.K!get AdoQ.tion T h e C o u n c il sh a ll by ord in an ce ad o p t th e an n u al bu d g et on or befo re the last day of Septem b er of eac h y e ar. If it fa ils to ad o p t th e an n u al b u d g et by this d ate, the C ou ncil m ay by resolutio n direct th a t th e am o u n t ap p ro p riated fo r cu rre n t op e ratio ns fo r th e the n end ing fiscal year be deem ed ap p ro p riate fo r th e ensu in g fiscal year fo r a pe rio d of fift ee n (15 ) days and m ay be renew ed by re so lu tio n e ac h fi ft ee n (15 ) days, w ith all ite m s in it prorated accord ing ly, until such tim e as the C o u n c il ad o p ts an an n u al bu d g e t fo r th e en su in g fiscal year. A n ord inance ad o ptin g an annu al b u d g e t sh all co n stitute ap p ro p riatio n s of th e am o u nts spe cifi ed therein. (Sectio n 4 .05b ) G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 19 Budget Adoption The Counci l shall by ordinance adopt the annual budget on or befo re the last day of Septem ber of each yp;:ir If it friilc; tn ariopr thP. annual budget by this date, the Council m ay by resolution direct that the am ount appro priated fo r current operations fo r the then ending fiscal year be deem ed appropriate fo r the ensuing fiscal year fo r a period offi fteen (15) days and may be renew ed by resolution each fifteen (15) days, w ith all item s in it pro rated accordingly, until such tim e as the Council adopts an annual budget fo r the ensuing fiscal year. An ordinance adopting an annual budget shall co nstitute appropriations of the am ounts specified therein. (Section 4.05b) Sg_ecific Ag_g_rog_ria tion The budget shall be specific as to the nature of each category of appropriations. Further changes, such as transferring of available funds within a specific departm ent, m ay be author ized by the Village Manager. Reasonable appropriations m ay be m ade fo r contingencies, but not within defined spending categories. (Section 4.05c) Budget Am endments The annual budget is adopted by ordinance and m ay only be am ended by ordinance. Contingency funds m ay only be transferred by the budget am endm ent process. (Section 4.07 a-b) Budget Basis The G eneral or Operating Fund Budget of the Village of Key Biscayne is prepared on a m odified accrual basis. Briefly, this m eans that obligations of the Village, such as outstanding purchase or ders, are considered as encum brances and are budgeted as expenses. Revenues are recognized only w hen they are actually received. The Village fo llows guidelines established by the Florida Departm ent of Banking and Finance, the Govern m ent Finance Officers Association in association w ith the Am erican Institute of Certified Public Accountants, the Charter of the Village of Key Biscayne and the Auditor G eneral of the State of Florida. The Annual Com prehensive Financial Report (ACFR) Flor ida Annual Com prehensive Financial Reports (m yflor idacfo .co m (https://www .m yfloridacfo .com /transparency/state-financial-repor ts/FL-ACFR ) shows the status of the Village's finances on the basis of "Generally Accepted Accounting Principles" (GAAP). In m ost cases, this confo rm s to the m ethod by which the Village prepares its budget. The ACFR shows fund expend itures and revenues on both a (GAA P) basis and budget basis fo r com parison purposes. Except that (GAAP) does not take encum brances into account until they become payable. Enterg_rise Funds Solid W aste & Storm w ater Utility Funds are budgeted on a full accrual basis. Not only are expend itures recognized w hen a com m itm ent is m ade, but revenues are also recognized when they are obligated to the Village. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 20 B u d g e t S u m m a r y Budget Summary The proposed Fiscal Year 2024 General Fund Budget fo r the Village of Key Biscayne is $41,415,618 which incl udes operations and m aintenance, the Parks, Recreation & Open Space Land Trust {"PRO S Land Trust") transfer of $298,512, and funding fo r capital im provem ents of $2,750,000. Fiscal Year 2024 total operating expenditur es represent an increase of 9.1% from Fiscal Year 2023 Budget when excluding debt service and transfers out. The estim ated pro perty assessm ent fo r Fiscal Year 2024 is $9.9 billion, representing an increase of 9.7% from Fiscal Year 2023. Proposed Millage The V illage of Key Biscayne continues to hold the distinction of having the lowest overlapping m illage rate of any m unicipality in M iam i-D ade County. Despite significant ongoing econom ic pressures, the Pro posed Budget levies property taxes on our residents and businesses using a m illage rate of 3.1490. M illage Rate 1994-2024 4.3000 4.100 0 3.900 0 3.700 0 3.6 0W 3.5000 3.3000 31000 2.9000 2.7000 2.5000 3.2022 3.1533 Revenue Summary General fund revenues are expected to total $41,415,618 w hich represents a 12.2% increase from Fiscal Year 2023. Ad-Valorem taxes account fo r approxim ately 72% of all general fund revenues. Expenditure Summary The total proposed General Fund Budget fo r Fiscal Year 2024 is $41,415,618 w hich includes an operating expense of $38,367,10 6 a transfer to the PRO S Land Trust of $298,512 and a transfer to the CIP Fund of $2,750,000. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 21 V i ll a g e O r g a n i z a t io n a l C h a r t Village of Key Biscayne Functional Organization Chart i: V ILLAGE RESID ENTS ,I I VILL AGE COUNCIL MAYOR Hon. Joe Rasco I VICE MAYOR Hon. Frank Caplan I VILL AGE CLER K I Hon. Brett Moss Hon. Oscar Sardmas I VILLA GE ATT ORNEY I Jocelyn Koch Hon. Allison McCormick Hon. Fernando Vazquez Chad Friedman Hon. Ed London I VILLA GE M ANAGER Steven C. Williamson --- Leadership and Strategic Vision Align Resources w ith Strategy and Priorities Engage and Coordinate with Council Ca rry out Council Directives Resident Service and Responsiveness Deliver Public Services, Projects and Programs Communicate and Engage with Community Develop and Manage Partnerships Integrate Information Systems. Technology and Innovation I I I I I I I I FINANCE & PROC UREM H IT HUMA N RESOURCES BUILDI NG , ZO NI NG & PUBLIC WO RKS PARKS. RE CR EA TION & POLI CE DEPARTM ENT FIRE DEPAR TM ENT Be njam in Nussba um Juan Gutierrez PLA NNING Cairo Cangas DPEN -SP ACfS Chief Fnmk Sousa Chief Eric Lang -- -- Jeremy Calleros-Gauger -- Tadd Hofferberth -- Planning & Programming Recruitment -- Capital Improvements -- Public Order & Safety fire Prevention Budgeting Performance Measuring Community Development Stormwater Utilities Parks & Recreation law Enforcement Fire Response Finance & Accounting Health & Safety Building, Planning & Zoning Rights-of-Way Public Space-s Crime Prevention Emergency Medical Investments & Oebt Training & Development Geographic Info System Transportation & Transit community Center Investigations Services Grants Incentives & Recognition Flood Plain Management Shoreline Managf:ment Community Programs & Community Programs & Emergency Management Procurement Risk Management Code Compliance SOiid Waste Events Partnerships Community Programs & Pension Oversight compensation & Benefits Real Property FadllN Maintenance Athletics Programs Traffic Safety Partnerships ·-- ELFVAT/NG OUR ISLAND PARADISE 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 22 V i ll a g e A u t h o r i z e d P o s i t i o n s V lll .aq e O e rk Full Tim e FY2 0-21 FY21.2 2 FY2 2-23 FY 23-24 Villaqe Clerk 1 1 l 1 Executive Assistant 1 I 1 1 FT Total 2 2 2 2 A dm in istra tio n Full T im e FY20-2 1 FY 2 1-2 2 FY 22-23 FY 23-24 Villace Manaaer 1 i l i Chief Financial Officer 1 1 l l Comptroller 1 1 l I Chief of Staff 1 1 l t Human Resources/Risk Manaaement Director 1 l l 1 IT Administrator I t I l Account,na & Pavroll Clerk 1 1 I l Assistant to IT Administrator 1 J ! 1 Receptionist/Executive Assistant 0 1 t l , Procurement Officer 0 1 ? 1 Procurement Soec./Financia! Analvst I 1 1 l ·1 Chief Resiliency & Sustainability Officer 1 0 0 0 Community Enqaqement & Comm. Officer I i f ' FT Total 11 12 \ 12 12 P l.an n ln q , Z o n ln q & Cod e Co m pl iance Full Tim e FY2 0-21 FY21-2 2 'FY2 2-23 FY2 3-24 Plan Reviewer 1 i l ' l Executive Asst/BTR 1 i l 1 Code Compliance Officer 'ti. 1 2 2 2 FT Total 3 4 4 4 ~ Pu b lic W o rb Full T im e FY 20 -2 1 FY 21-2 2 FY22-23 FY 23-24 Public Wort.s Director l t I t Cruef R-esiliencv & Su$tainabi!itv Officer 0 1 l t Superintendent 0 1 i l Engineer 1 1 l t CIP Proaraml Grants Manaaer. 0 1 l l Maintenance laborer 0 1 2 2 Maintenance Sooervisor 1 l 1 l Resifiencv Coordinator 1 I l l Horticu1tuns1 1 1 t 1 Administrative Assistant/ Records Technician 1 0 0 0 FT Total 6 9 10 10 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 23 Pollce Full Tim e FY20-21 FY21-22 FY2 2-23 FY23-24 Chief of Police 1 1 1 1 Deputy Chief of Police 2 1 1 1 Police Major 0 0 t , Police lieutenant 3 4 3 3 Pohce Serqeant 5 5 5 5 Po!i,:e Officer 25 27 27 27 Fleet Maintenance & Service Coordinator 1 1 i 1 Municipal Ut1!itv Work.er 1 1 0 0 Information Systl?ms Administrator I 1 i 1 Senior facut,ve Assistant 1 1 l I Executive Assistnat 1 l \ 1 Executive Services Adrninistr.;tor 1 1 1 1 Dispatcher Supervisor 1 1 ' 1 Dispatchers 3 3 3 3 Administrative Services Cocrd.netor 1 ' 1 1 I FT Total 47 49 '46 46 Fire Full Tim & FY 20-21 FY2 1-22 FY2 2-23 FY23-24 Fife Chief 1 1 I f De cutv F,re Chief 2 2 2. 2 Fire Captains 3 3 3 3 Fire Lieutenants 7 7 7 7 Dnvers/ Enqineers 12 12 i2 '2 Fireficihters/Paramed,cs 14 14 14 14 Inspector-Fire Prevention 0 I i i E:.wcutive Assrstaru to the Fke Cruef 1 l i 1 Administrative Assistant/ Records Technic.ao 1 0 0 0 FT So b-T ot.:il 41 41 4• 41 Fire P•rt Ti me FY20-21 FY21-22 FY2 2-23 FY 23-24 PT Inspector- F1re Pre11en1.,on 1 ! • 1 PT Sub-Total 1 l 1 1 Total 42 42 42 42 Park s & Reere atlons Full Tim e FY 20-21 FY21-22 FY2 2-23 FY 23-24 Parks. Recre at.on & Ope'I Spaces Director ! 1 1 1 Ass.staot f>ari<s & Rec:reation Director 1 1 1 1 E>:ecut,ve Adrmn.stranve Assistant 1 1 1 1 Porks & Athl.;t1cs Proorarn M.a.,aqer 1 1 1 1 I Community Proqrarn Coordinator 0 I 1 1 FT Total 4 5 5 5 G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 24 Co m m u n itv Ce n te r Full Time FY20-21 FY21-22 FY22-23 FY23-24 Youth Services Coordinator 1 1 1 l Front Desk Man.;1qer 1 1 t 1 Adult Proqram Manaqer 1 1 1 1 Senior Recreation Supervisor 1 1 I 1 Recreation Supervisor 0 0 0 1 Gvm Attendant 1 1 1 1 Head lifeQuard 1 1 l I Front Desk MOD 0 0 0 1 FT Sub-Total 6 6 6 8 Community Center Part Time FY20-21 FY21-22 FY22-23 FY23-24 Life Guards 7 7 7 7 Room Monitors/ Beach Ranqers 23 23 23 21 Toddler Room 4 4 4 4 From Desk 10 10 10 9 PT Sub-Total 44 44 44 41 Community Center Seasonal FY20-21 FY21-22 FY22-23 FY23-24 Summer Camp Counselor 10 10 ·10 10 Sesonal Sub-Total 10 10 iO . ro Total 60 60 60 59 Ath letics Full Ti m.• FY20-21 FY21-22 FY22-23 FY23-24 Athletics Coordinator 1 I T 1 FT Sub-Total 1 1 l 1 Athletics Part Ti m e FY20-21 FY21-22 FY22-23 FY23-24 PT Athletics Staff 4 4 4 4 PT Sub- Total 4 4 4 4 Total 5 s 5 5 ... Bulldlng Full Time FY20-21 FY21-22 FY22-23 FY23-24 BZP Director 0 1 1 l Buildil'lQ Official c 1 1 t l Chief Permit Clerk .. 0 0 0 0 Permit Clerks 2 2 2 2 Special Protects Coordinator 1 0 0 0 Ad min. Assistant/ Records T echmcian 0 1 ! 1 Chief Bui1dir,q lnsoectoe I 1 1 I Chief Electric..! Inspector l 1 l t Chief Ptumbi11a lnsuector ' 1 0 0 I Bu,ld1nq. tnspector 1 1 1 I Senior E:<ec-utive Assistant 1 1 1 I FT Sub-Total 9 10 9 9 BuHdlng Pan Ttme FY20-21 FY21-22 FY22-23 FY23-24 PT Mechanical Inspector 1 1 1 l PT Inspector 2 0 0 I PT ~fumbinq Inspector 0 0 1 l PT Permit Clerk 0 1 1 0 PT Sub-Total 3 2 3 3 Total 12 12 12 12 FY20-21 FY21-22 FY22-23 FY23-24 TOT Al Full Time 130 139 138 140 TOTAL Part Time 52 51 52 49 TOT AL Seasonal 10 10 10 10 GRAND TOTAL 192 200 200 199 G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 25 C o s t A ll o c a t io n s Certain members of staff have responsibilities that span multiple functions. In such circumstances, the Village has allocated the cost of these employees to the appropriate funding sources based on the individual employee's time spent on each function. The result is a budget that more accurately aligns with the cost of providing services. The employees listed below have been allocated in the following manner: PoslUon HQmo l)Qpartme nl Allocatforl Su,ld,ng. Zo,w 19 . & Plann,ng O..roctor Bu1ld1n9 50% Buifd1n9 Fund 50'\. Gen<>rat Fvnd • Planrung & Zomng 35%Gene•al fund . P_bl,c Worb Sonier Ex-ocvt,~v Ass.1!itan1 SJld,ng 30% 8uitdm 9 Fund 20%G "3'f't~<Jt Fune . p:<1nn(ng & Zonm g 15% So i,d W :,s.tc Fund Par~s & Ath!otitt; Prog<am M.ln.Jg.,er Pa,~~ & Recrq;;;t•on 50% Ge~e,;,' F,,nd - Par~• S. Rec-eenon 50% GaMral .Fund · A:hl<tt'(~ Execi..,t,v{: Aasi.s.tarit -BTR P .,,n,ng 8, Zon ng sm,;,G,,,1eraf Fund. Pfa11nin9 & Z,ming 50% Buddino Fund Code Compt.anco Officer{21 Pl•nr>,ng & Zon,ng 50% G<!lf\'1'rdl Fund P JnNng & Zonmg 30% i3u;id,nQ Fund Plan Rav1.t.:-..'.'•Jr p ar-r,ng & Zo-vnq 75% G;:,,-,c,ral Fund - Plann•ng & Zoning 25"b Bu ·dmQ Fund Chr•Jf Roiuli-ency & S1.,;st,caroabJity Officor Pcbnc W o,<,,1 75~G n ,,! Fund • Pubhc Wo,1" 25% Stormwate- Fund 65% Gen;,r~I Fund • P-u!u: Wo,~• Public Worlo 01r1-JC(or Pubhc Wor':s 25%510 at<1r Funt:! 10,- So<sd W,;te Fu'>d 30% General F~nd' - Public Wor'<$ Ma1r\tenance Supervisor P11bl-:Wo,~s l 0% Soi,d W aite• Fund 10 -~ Stonnws\te r F~••d 80% Ge-n<,r,:,1 i'urid . Puotic Wor<> Matnt"lnanc-e Labore~ (2) p Ji<:: Wol~·s iO -o So, d W as t,; F,md !0% Stoa,iw&ce Fund . 50% G-o..-;c-ral Fund • Pvnlic Wor~s Resihcncy Coo:dif\ator _,. f' bli<eWOfY.l 50% Bwld,no F,,od ~ Hortrcultuo5t ( Publ•c Wo< s S0%Genera! F--,nd • P bl,cW'o<1<s I 50% Ge:'~r,;) Fund • f'ianmnq & 2011.~Q Supeinnt ndont Pubftc Work, 75%Gene,, F.,no - Public W on<$ 25% S:omw rate' Fu 11d __.. 75~ G~'!;'--at ~•!~d - 'P·Jb ·.-: Y./ort.:-:. C IP P'rogram M andg~?r Pubic WoNs • 25% s,,:,,mwd1er Fund Eng1fle,er Publi<: V'!orl,t. •i 75%Ge,wra! fund - P,1bl,c Works 25% S\orm wato r F,md dmto,J1rut1ve 5.Jr.rn-~:. Adrrno,r,vat on 95%Ge,nNJ Fund Adm1n15,tr.:,t1on 5% Build11>0 f.i~d Administrt\t,v~ S,:;l~nu:; Adrn1ni~vJt1on 5% of CiTT Re,,,,, a fof Admmhtrt}tivo $.:;l.r:ir1-es to T ton:sporation h.Jnd 0 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 26 Fin a n cial Policies Overview T h e fo llo w in g fi n a n c ial po licy statem e nts g u id e th e daily operatio ns of the V illag e of Key Biscayne. T h e se p o lic ies d efi n e obje ctives, estab lish ru les w ith param eters, an d exp ress guid elines fo r fiscal co n d u ct by th e V illag e in co n n e ctio n w ith th e op erating bu dg et an d cap ital im p ro vem ent p ro g ra m . O g e ra tin g B u dg e t P olicies • T h e V illag e w ill p ay fo r all cu rre nt exp e n d itu res w ith curren t reven ues. The V illag e w ill avoid b u d g e ta ry pro ced u res th at balan ce cu rre n t exp en d itu res at the exp ense of m eeting future years' exp e n ses, su c h as po stp o n in g exp e n d itu res or accruin g future year's reven ues. • T h e V illa g e w ill m ain tain a co n tin u in g bu d g etary con tro l system to ensu re th at it m aintains lin e ite m in teg rity. • T h e ad m in istratio n w ill pre p are m o nth ly re p o rts com p aring actual reven ues an d expenditures w ith b u d g e ted am o u n ts fo r all fun d s. • W h e re ve r p o ssib le , th e V illag e w ill in teg rate pe rfo rm an ce m easurem ents an d pro d uctivity in d ic ato rs in th e bu d g e t. • T h e b u d g e t w ill p ro v id e fo r ad e q u ate m ain ten an ce of cap ital assets an d eq u ip m ent and fo r th eir o rd e rly re p la ce m e n t. Cag ita l lm g ro ve m e n t P olicies • T h e V illa g e w ill an n u a lly up d ate its six (6) year C ap ital Im p ro vem e nts P lan , incl ud ing the bud get y e a r an d th e su b seq u e n t five pro g ram years. · T h e V illag e w ill e n act an an n u al cap ital b u d g e t based on th e m ulti-year C ap ital Im p rovem ent P la n . • A ca p ita l proje ct is a p roje ct th at ad d s to, he lp s m a in tain , or im p ro ves a V illag e asset w ith an an tic ip ated co st eq u al to or exceed in g fift y th o u san d do llars ($50,0 0 0 ) or w ith an antici p ated useful life e q u a l to o r exce e d in g seve n (7) years. T h is defin itio n inclu d es, but is not lim ited to, capital p roje cts u n d e rta k e n fo r th e fo llow in g pu rp o ses: o C o nstru ctio n o f a ne w facility (i.e., a p u b lic build in g , ro adw ays, recreatio nal fa cilities) o A d d itio n , re n o vatio n , or exp an sio n of an existin g fa ci lity. o N o nr ecu rrin g m ajo r re p ai·r or reh ab ilitatio n of all or a part of an asset, fa cility or its ground s, o r eq u ip m e nt. o N o n -ro u tin e p u rch ase or re p lace m e n t of m ajo r eq uip m ent. o P lan n in g , fe a sib ility, en g in e e rin g , or de sig n stud y related to an ind ivid ual cap ital im p ro vem e n ts p roje ct or to a pro g ram th at is im p lem ented thro ug h ind ivid u al cap ital im p ro vem e n t p roje cts. o P lan n in g , fe asib ility, en g in e e rin g , or de sig n stu d y w ith a cost eq u al to or exceed ing $50 ,0 00 o r m o re th at is d irectly re late d to a proje ct on the cap ital im p rovem ents pro g ram . o A n y acq u isitio n of la n d fo r a pu b lic pu rp o se . • T h e V illa g e w ill de velo p th e cap ital im p rove m e n t bud g e t in conju n ctio n w ith the operating b u d g e t. F u tu re o p e ratin g co sts associ ated w ith ne w cap ital im p ro vem ents w ill be projected an d in cl u d e d in op e ratin g bu d g e t fo recasts. • T h e V illag e w ill m a in tain a bala n ced m ix of fin a n cing sou rces incl u d in g , but not lim ited to, pay-as y o u -g o , g ran ts, an d d e b t w ith o u t excessive re lia nce on an y on e sou rce, an d shall consid er the fo llo w in g fa cto rs in ev alu atin g th e su itab ility of fu n d ing op tio n s fo r projects: o Le g a lity o Eq u ity o Eff ectiven e ss G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 27 o Acceptability o Affo rdability o Ease of Adm inistration o Eff ici ency · The Villag e shall m aintain its capital asset inventory at a level adequate to protect the Village's capital investm ent, avoid disruption of service delivery, and to m inim ize future m aintenance and replacem ent costs. • The Villag e w ill identify the estim ated costs and potential funding sources fo r each capital project proposal befo re it is subm itt ed to the Village Council fo r approval. • The Village w ill determ ine the least co stly financing m ethod fo r all new projects. Debt Management Policies · The total principal debt of the Village shall be lim ited to the greater of the fo llowing: o O ne percent of the total assessed value of all pro perty w ithin the Village, as certified to the Villag e by the Dade County Property Appraiser, fo r the current fiscal year; or o That am ount w hich would require annual principal and interest paym ents on Debt during any fiscal year to exceed 75 percent of general fund expenditures fo r the previous full fiscal year. • The Villag e w ill confine long-term borrow ing to capital im pro vem ents or m ajor projects that cannot be financed from current revenues or fund balances while preserving the desired fund balance. · W hen the Village finances capital projects by issuing bonds, it w ill pay back the bonds within a period not to exceed the estim ated useful life of the project. · The Villag e w ill strive to have the final m aturity of general obligation bonds at, or below, thirty {30) years. • W henever feasible, the Village will use current revenues, or other selfsupporting bonds instead of general obligation bonds. • The Village w ill not use long-term debt fo r current operations. • The Villag e w ill m aintain consistent com m unications with bond rating agencies regarding its financial condition. • The Villag e w ill strive to m aintain or im pro ve our bond rating. The Village will fo llow a policy of full discl osure on every financial report and borrow ing prospectus. Revenue Policies • The Village strives to m aintain a diversified and stable revenue system to shelter it from unfo reseeable short-run fluctuations in any one revenue source. • The Village w ill estim ate its annual revenues by an objective, analytical process, wherever practical. • The Village w ill project revenues fo r the next year and will update this projection annually. Each existing and potential revenue source w ill be reexam ined annually. • The Villag e w ill develop a long-term revenue projection system that considers new capital assets and the necessary cost of m aintenance. • Each year, the Village will analyze the full costs of activities supported by user fees to identify the im pact of inflation and other cost increases. Investment Policies • The Village of Key Biscayne w ill invest its funds in accordance with Florida Statute 278.475 and its intern al Investm ent Policy. • The funds w ill be invested based upon the fo llow ing priorities: o Safety of principal 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 28 o To m e e t th e liq u id ity ne ed s o f th e V illag e o O p tim ize in v e stm e n t re tu rn s aft e r first ad d ressin g safety an d liq u id ity co n ce rn s. • T h e V illa g e of Key B iscay n e w ill co n d u ct a cash flo w an alysis of all fu n d s on a reg u lar basis. D isb u rse m e n t, co lle ctio n , an d de p o sit of all fu n d s w ill be sch e d u le d to ensu re m axim u m cash av aila b ility • T h e V illa g e w ill p o o l cash fro m several d iff ere n t fu n d s fo r in vestm e n t pu rp o ses, w h ere pe rm itted by la w • T h e V illa g e w ill in v e st its id le cash on a co n tin u o u s basis Fund Balance Policies • Su rp lu s fu n d s in th e ge n e ral fu n d at th e en d of each fiscal year no t placed by th e C o u ncil in a re stricte d re se rv e fu n d sh a ll b e used eith e r to red u ce D e b t or to red u ce taxes in the ne xt fiscal year. T h e allo c atio n o f su rp lu s fu n d s b etw e e n restricted rese rve fu n d s, D e b t red u ctio n an d tax red uctio n sh a ll b e at th e d isc re tio n of th e V illa g e C o u n c il. • T o p ro v id e fo r e m e rg e n c ie s, th e V illa g e sh all m ain tain no n -restricted rese rve fun d s in an am oun t no t le ss th a n $2 m illio n or in an am o u n t g reate r th a n $2 m illio n but no t greate r than 20 percen t of g e n e ra l fu n d ex p e n d itu res fo r th e p re v io u s full fiscal year. • T h e V illa g e w ill p rio ritize th e use of m o st restrictive fun d bala n ces so u rces first befo re using new re v e n u e s o r u nr e stricted fun d ba lan ces. • T h e ap p ro p riatio n s of an y ap p ro ved or bu d g e ted cap ital p roje ct no t co m p leted by the en d of th e fi sc a l y e a r sh a ll b e carrie d fo rw a rd to th e next fiscal year. P urch ase ord e rs w ill lap se at fiscal year en d an d b e re -e n c u m b e red at th e beg in n in g of th e next year fo r op e ratio n al expe n ses not in c u rre d by th e la st day of th e fi sca l y ear. • T h e V illa g e o f K ey B iscay ne sh a ll co m p ly w ith G A S B (G o vernm e n t A cco u n tin g Stan d a rd s B oard) State m e n t 54 an d su cce sso r state m e n ts reg a rd in g th e Fu n d B alan ce . Fu n d B alance w ill be cl a ssifi e d as fo llo w s: o N o n -e x p e n d a b le fun d b a lan c e in c lu d e s am o u n ts th at are no t in sp e n d a b le fo rm or are re q u ire d to b e m ainta in ed in ta ct (p rin c ip al of en d o w m e n t fun d s). o R e stric te d fu n d b a la n ces in cl u d e am o u n ts th at can be sp e n t on ly fo r th e sp ecifi c pu rpo ses stip u la te d by exte rn al re so u rce pro vid e rs (g ran t p ro vid e rs) co n stitu tio n ally or th rou g h e n a b lin g le g islatio n th a t creates a new reven u e so u rce an d restricts its use). Restrictio ns m ay b e ch a n g e d o r lift e d on ly w ith th e co n sen t of reso u rce pro vid e rs. o C o m m itte d fun d b alan ces in cl u d e am o u n ts th at can be used o n ly fo r th e sp ecific purpo ses d e te rm in e d b y a fo rm a l actio n of de cisio n m ak in g au th o rity. C o m m itm e n ts m ay be ch ang e d o r lift e d o n ly by V illa g e C o u n c il ta k in g th e sam e fo rm al actio n th at im p o sed th e con straint o rig in a lly . C o m m itted fun d b ala n ce sh all in cl u d e en cu m b ran ces outstan d ing at year en d . o A ssig n e d fu n d ba lan ce co m p rises am o u n ts in te n d e d to be use d by th e g o ve rn m ent fo r sp e c ifi c p u rp o ses. In te n t ca n be exp ressed by th e g o vern in g bo d y or by an off ici al or bo d y w h ic h th e g o vern in g bo dy de le g a ted th e au th o rity. In g o vern m e ntal fu n d s oth er th an the G e n e ra l Fu n d , assig n e d fun d balan c e rep rese n ts the am o u n t th at is no t restricted or co m m itt e d . o U n a ssig n e d fun d b ala n ce is th e resid u al cl assifi catio n fo r th e G e n e ral Fu n d an d in cl ud e s all am o u n ts no t co n ta in e d in oth e r cl assifi catio n s. U n assig n e d am o u n ts are techn ically availab le fo r an y p u rp o se. If an o th e r g o vern m e n tal fu n d has a fu n d balan ce defici t, th en it w ill be re p o rte d as a ne g a tiv e am o u n t in th e un assig n e d cl assificatio n in th at fu n d . Po sitive u n a ssig n e d am o u n ts w ill be re p o rted on ly in th e G e n e ral Fu n d . Accounting, Auditing and Financial Reoonio a Policies • T h e V illa g e h as esta b lish e d an d w ill m ain tain a hig h stan d ard of acco u n tin g practice s. G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 29 · The Villag e financial system w ill be m aintained in confo rm ity w ith generally accepted accounting princip les. The Village w ill strive to obtain and retain the Certificate of Achievem ent of the G overn m ent Finance O ff icers Association. • Regular m onthly and annual financial reports w ill present a sum m ary of financial activity by m ajor types of funds. • W herever possib le, the repor ting system w ill provide m onthly info rm ation on the total cost of specific services by type of expend iture and, if necessary, by fund. · An independ ent pub lic accounting firm selected by the Village Counci l w ill perfo rm an annual audit and w ill publicl y issue a financial opinion. C d/,d.itd l Assets P o lici es • Threshold: The Village w ill capitalize all individual assets and infrastructure w ith a cost of $5,000 or m ore, and a useful life of m ore than l year. • Asset Categor ization: The Village shall account fo r assets and infrastructure m eeting the m inim um dollar and life thresholds in the fo llow ing categories: o Build ings o Im p ro vem ents o Furn iture, Fixtures, & Equip m ent o Storm w ater Utility System · C ap ital O utlay: Budget vs. GAAP (G enerally Accepted Accounting Principles). Only assets or infr astructure w ith a value over $5,000 w ill be budgeted as a capital item in the budget. Short lived assets w hich do not m eet the cap ital asset threshold will be budgeted as operational m aterials and sup plies. · Deprecation M ethod: GASB (Govern m ental Accounting Standards Board) Statem ent 34 requires govern m ents to depreciate capital assets w ith a defined estim ated life. o The Village w ill use the straig ht-line depreciation m ethod. o There w ill be no depreciation on land, rights-of-w ay, or other assets w ith an indefinite life. o Projects under construction are not subject to depreciation until the project is com pleted. o D epreciation expense is not calculated on the salvage value (value w hich the asset will not fa ll below ). • C ap ital Assets · Assets vs. Repair & M aintenance: GASB 34 requires that repair and m aintenance item s be expenses rather than cap italized assets. o The criteria determ ining w hether an item is capitalized or expensed is w hether the service life of the assets will be extend ed. o The Village w ill adapt this definition and capital expenditures that extend the life of the asset w ill bec lassifled as cap ital assets. • Estim ated Useful Assets Li fe: The estim ated useful lives of the assets are based on Village experience and estab lished projections reflected in the five-year capital plan. The useful life w ill be used w hen determ ining depreciation expense. The useful lives are: o Land - indefinite o R ig hts-of-W ay- indefinite o Buildings - 25-50 years o Build ing lm p rovem ents-3 0 years o Equip m ent: · Boats - 10 years · Trucks - ?years • Cars - 5 years · Furn iture - 5 Years G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 30 · O ff ic e Eq u ip m e n t - S years • C o m p ute r so ft w are - S years o In frastru ctu re: • R o ad s - 25 yea rs • Sto rm w ate r syste m - SO years · Sid ew alk s - 20 y ears • Six-Y ea r C a p ital Im p ro vem e nts P lan o T h e V illa g e pre p ares a Six-Y ear C ap ital Im p ro ve m en ts P lan that consists of a Bud g et-Year co m p o n e n t an d a fiv e-year cap ital im p ro vem e n ts pro g ram to project the cap ital requirem ents fo r th e V illag e . • Fixe d A sset A cco u n tin g : T h e V illag e w ill co m p ly w ith th e stand ards estab lished by GA SB 34 (G o v e rn m e n ta l A cco u n tin g Stan d ard s B o ard ) an d all su b seq uent prono u n cem e nts released by G A S B o r its su ccessor or g a n izatio n . P u rch a sing P olicies • Se ctio n s 2-81 th ro u g h 2-9 0 of th e V illag e C o d e of O rd in an ces govern the pu rchasing policy of the V illa g e . Item s cove re d by th is po licy in cl u d e : o M ateria ls o Su p p lies o Eq u ip m e nt o Im p ro vem e n ts o Se rv ices • B u d g e t Li m itatio n s: T h e V illag e M a n ag e r an d D irectors m ay only purchase or contract item s or se rv ic e s th a t are w ith in bu d g e ted fun d s. A ny item that exce eds bud g eted fund s req uires a bud get re v isio n prio r to exec utin g th e pu rch ase or co n tract. A ny pur chase that req u ires a bud g et revision m u st b e ap p rove d by th e V illa g e M a n ag e r or, if it excee ds th e V illag e M an ag e r's autho rity fo r b u d g e t rev isio n s, it m u st be ap p roved by C o u nc il. · P u rc h a sin g T h re sh o ld s & P u rch ase O rd e rs: T he re is no req uirem ent fo r co m p etitive quotes fo r p u rc h a se s th at are le ss th a n $5,0 0 0 . H o w ever, sh o p p ing fo r the best price/value is encourag ed re g a rd le ss of th e d o lla r am o u n t. O n e w ritt e n q u otatio n se rves as sup p ort fo r the purchase. P u rc h a se s in th is cate g o ry d o no t req u ire su b m issio n of a req u isitio n un less the vend o r requ ires a p u rc h a se ord e r prio r to p lacin g th e ord e r. • P u rc h a se s ra n g in g betw ee n $5,0 0 0 an d $50 ,0 0 0 w ith in bu d geted fun d s req u ire departm ents to p re p a re a sco p e of w o rk or p u rch ase sp ecifi catio n and to solicit quotes fro m at least three (3) ve n d o rs in th e in d u stry . A t th is ran g e , a pu rch ase o rd er m ust be obtain ed prio r to in itiating any p u rc h a ses. A p u rch ase ord e r is ob tain e d by su b m itt in g a re q uisitio n that details the pu rchase, in cl u d in g an y back u p ne cessary to sh o w co m p lian ce w ith Sectio n 2-83, an d obtaining the w ritten ap p ro v al of th e de p a rtm e n t d ire cto r, C h ief Fin an cial O ff ice r, and V illag e M an ag e r. • P u rc h a ses o f $5 0 ,0 0 0 an d g reater req u ire V illag e C oun cil ap p ro val an d m u st com p ly w ith Sectio n 2 -8 3 , co m p e titive bid req u ire m e n ts, un le ss w aived by C o un cil. A purchase ord er m ust be obtained p rio r to in itia tin g any pu rc h ases w ith in th is ran g e . • C o m p etitiv e B id R eq u ire m e n ts: O n occasio n s w h en com p etitive bidd ing is req u ired, the Village M a n a g e r directs th e fo llo w in g : o B id p ro p osa ls, in cl u d in g sp ecifi c atio ns, are pre p ared . o Se a led bid s sh all be so licited fr o m th ree pe rso n s or firm s eng ag ed in pro vid ing the goods or se rv ices th a t th e V illag e is see k in g . o M a y pu b lish a pu b lic in v itatio n to bid . o B id s w ill b e aw ard e d to th e lo w est resp o n sive b id d er as determ in ed by the Villag e C ounci l or th e V illag e M a n ag e r. G V illa g e of K ey B iscayne I Pro p osed Budget Bo ok 2024 I Budget H earing II Page 31 o The Village has the right to reject any or all bids. • Procedures for obtaining a Purchase Order o Obtain three quotes or engage in a formal competitive bidding process o Fill out the requisition form and submit it to the Village Manager for approval and subsequent issue of a purchase order o The requisition form is then routed for approval to the Department Director, the Chief Financial Officer, and the Village Manager o A purchase order is generated after the requisition form has obtained all required approvals o Orders are not placed until receipt of an approved purchase order with the Village Manager's signature o The requisition form and backup will be retained with a copy of the purchase order for record keeping • Emergency Purchases: In an emergency circumstance, whether a declared state of emergency or circumstances that require immediate action, competitive bidding requirements may be suspended. All emergency purchases require the approval of the Village Manager prior to obligating Village funds. Any request for emergency purchase must be made through a memorandum written to the Village Manager that describes the circumstances of the emergency, the actions taken to address it, a reason why normal purchasing procedures cannot be followed, the cost of the purchase, and quotations, if any, solicited from vendors. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 32 B u d g e t P r a c t ic e s & Cost Drivers Co s t o f Li vin g A dj u s tm e n ts (C O LA) Cost of Li ving A djustm ents are based on the CPI fo r A ll Urban Consum ers fo r the M iam i-For t Lauderdale Area (all item s index) published by the U.S. Departm ent of Labor Bureau of Labor Statistics. How ever, if the CPI is m ore than fo ur percent (4%). the salary increase w ill be fo ur percent (4%) and if the CPI is negative, em ployees w ill not receive a salary increase. For the 12-m onth period ending April 2023, the CPI was 9.0%, thus resulting in a 4.0% CO LA fo r FY 24. M e rits, S te P-. In c re as es, Lo n g e vity M erit increases are budgeted at a 4% increase based on the m axim um score achievable on the annual perfo rm ance evaluation up to the salary m axim um fo r the position. Sw orn Police O ff icers and Firefighters are budgeted at 5% step increase based on their CBA Agreem ents up to their m axim um salary range. Longevity bonuses are budgeted at 4% lum p sum bonus fo r all adm inistrative em ployees based on the m axim um score achievable on the annual perfo rm ance evaluation, having com pleted 15 years of service to the V illage, and not having reached the m axim um salary fo r their position. Sw orn Police O fficers and Firefighters are budgeted at 5% longevity step increase based upon the com pletion oflS and 20 years of service based on their CBA A greem ents. R e tire m e n t Co n trib u tio n s All sw orn police off icers and firefighters are required to participate in the Police and Firefighter's Defined Benefit Pension Plan w hich w as established in October 1997. The current co ntribution by each eligible em ployee is 10 and one-half (10 ½ %) percent. The em ployer contribution fo r FY24 is based on the 10/01 /2022 actuarial valuation report and is 14.48% and 10.02% of covered payroll fo r Fire and Police em ployees, respectively. Sw orn Police O ff icers and Firefighters w ho enter the Deferred Retirem ent Option Plan (DRO P) have their pension benefits frozen. Even though the em ployee and em ployer no longer contribute to the plan, the Village is budgeting the value of w hat w ould have been the em ployer retirem ent contribution as retirem ent contributions to account fo r the fa ct that the em ployee m ust term inate em ploym ent within five years of entering the DRO P. This w ill help the V illage increase the reserves to alleviate the cost of accrued vacation, sick, and com pensated absence balances that w ill be due to the off icer w hen they separate from em ploym ent. The Village off ers a 40l (a) M oney Purchase Plan to its qualified full-tim e general em ployees. The Village currently contributes 12% of the em ployee's base salary to the 40l (a) plan and the em ployee contributes a m andatory 6%. Co s t A llo c a tio n s The fo llow ing expenses are allocated to departm ents based on their use of the shared resources. •IT Expenses (allocated based on Netw ork Users, Phone Counts, User Accounts, or directly allocated to one departm ent w here applicable). o Telecom m unications o Audio-V isual o End-User Soft w are o Backend M aintenance o Security o Hardw are o Equipm ent Leases o V illage-w ide IT expenses increased by 21% due to enhanced back & front-end security applications and soft w are, purchase of soft w are suppor ting public recor ds requests, strategic planning efforts and digitalization of records. Costs also incor porate an increase in standard hardw are equipm ent such as laptops and desktops. • Property and Li ability Insurance (allocated based on square fo otage, vehicle values, em ployee count) Com m unications G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 33 o Village-w ide insurance increased 53%, prim arily driven by the 134% increase in property insurance due to higher building valuations and the insurance m arket being im pacted by losses during Hurricane Ian. • Utilities (allocated based on specific electric and water meters). o Utilities have increased 9% based on FPL & W ASD rate projections based on the Village's uses. • Janitorial expenses (allocated based on square footage, hours of service, specific activities). o Janitor ial expenses have increased 5% based on a newly signed contract after the com petitive bidding process w as com pleted. The service is prim arily driven by labor rates, which have increased since the previous contract. 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 34 R e v e n u e s As a m att er of general policy, Village revenue estim ates are budgeted conservatively to avoid possible shor tfa lls due to unanticipated changes in the econom y or slow ing in the rate of construction activity. The projections are based on histor ic collection data, inflation, general econom ic growth/decline projections, and the Flor id Departm ent of Revenue's Office of Tax Research estim ates. The m ain revenue category for the Village continues to be Ad-Valorem Tax w hich is projected to increase by 9.5% and accounts for 72% of all revenues in the General Fund. A d -V alo re m M illag e R ate The Village's current year proposed m illage rate is currently the lowest total millage rate am ong the thirty-five m unicipalities in M iam i-Dade County and well below the statutory lim it of 10.0 mills. Since its first year of incorporation, the Village averaged a m illage rate of 3.4420, and was able to m aintain the rate of 3.2000 since 2008 fo r six consecutive years. In 201 4, the m illage rate was further reduced to an all-tim e low of 3.0000 mills. P ro p o se d M ill ag e R a te T bl V I U . M·tt Discount Millage Ad-Valorem axa e a ue nits I s R 95w R T ate "" ate axes 9,978,5' 7,232 1,000 9,978,5 7 9,479,591 3.1490 29,851,233 Florida law requires m unicipalities to budget at m inim um 95% of ad-valorem taxes which acco unts for the 4% discount pro perty ow ners receive if they pay their bills in Novem ber plus a 1% contingency that is allowed fo r adjustm ents to the tax roll by the property appraiser or value adjustm ent board to the July i5t ro ll that is used fo r budget. Millage Muojcipulities Code or County Areas Total City/ Uninc:orperatcd Millages School Millilgc~ Regional Millage:. County Wide Millages Olhcr Cily I Op~1Jting D\.!ht So Fla Wt, E\11 Proj U M SA D eb t M isc:. Service M gnt Mitli Je Scrvrcc M illage ~em----------- ---~---IIIEilm..mmi !mil Millage 2023 Okeechobee Basin County Debt Fire & Millage Service Rescue Childrcn•s Library Trust 3CGO Unmc. County 17.05•1? 3100 Sunny lsle s 17.1451 2.00:JG, 3500 Doral !7.J427 i.7l06 0.43'0 3200 Miami Likes ii .2}83 2.f.1732 20C O Pin ecrest 17.57St, 2.43 00 31 0l} Palmetto Be 17.4951 2.3500 3600 Cutler Bo" '7.?870 2.8419 0300 Coral Gebles 18.3Q76 55590 1300 Ba Herbor lslen !8.317R . 3.!726 2200 Med!e · 1a.i ~s1 0:20 00·, 2500 Sweot\·1ate1 13.7085 3.563G 0400 Hialeah 18.76?2 6.3018 0200 M iarni Beec h 18.8001 53155 0.2360 1400 Surfside 1S.?6 l? 4.lO OfJ G900 South Mis rn i 19.1450 3.?9?9 2600 Viraini~ Gardens 19.745i 4.0/JOO 0201 M1am1 Beach DO 19.7)), 5.8155 G.2 360 0.971 7 27 C0 Hialeah Gardens 20.3064 S.i613 OlCO Miami 20.6260 7.5539 0.32)5 0101 Mie mi {ODA) 21.09'1 i.5539 0.3235 0.46Sl 10 00 Homestead 213 623 6.14.34 0.3550 0700 Mo. Mi~mi Beecb 21.4332 6.10:JO O.J7J3 2!00 Indian Creek 21.4 451 6-3000 2300 Nc-rth Bev Vitlece 21.b?O? 5.7159 0.82?-? 1500 West Miami 21.7 348 6.5897 0500 Miami Sorinos 22.0551 6.9100 1600 Florida Cit v 22.0750 b.92 99 0600 North Miemi 22.263? 7.4000 3400 Mi3m1 Gardens 22.6884 6.?363 0.6070 1101) Miami Shores 22.8•18 5 7.8000 0.1846 1300 El Portal 2JA451 8.1000 1?00 Golden Beach 23.5451 7.7350 0.6650 0800 Ooe-Loc ke 24.4051 9.3500 1700 Bisce -ne Park 24.8451 97 000 ~.soqo 0.13 30 '6.5660 0.1330 tl.5660 0.\33D 6.5660 0.!330 6.5660 0.1330 6.5660 0.1330 6.5660 0. 1330 65660 0.133G 6.566 0.1330 6.Sti60 0.1330 6.5660 0.13)0 6.5660 0.1330 6.5660 0.1330 6.5660 0.!330 6.5060 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.!330 6.Sl.60 0.1)30 65660 0.1330 6.5660 0.1331) 6.5660 C.13 30 6.5660 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.13 30 6.5661) 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.1330 6.5660 0.1330 1---~I 0.09~8 0.0?48 0.0?>8 0.0948 0.0948 0.09t8 0.0948 iJ.V9t.S O.<J7 48 0.0943 0.0948 0.0?43 0.0948 !).09:!8 C.09:18 0./)9!1S 0.0948 00?48 0.0948 0.0948 ;}.0?48 O.C9!!8 0.0948 !}.09=1$ 0.0948 0.09.!!8 0.0948 0.0948 0.0948 0.0948 1).0948 0.0327 0.0327 0.032 7 0.0327 0.032! 0.0327 0.0327 0.0127 0.0327 0.032 7 0.0.327 0.032 7 0.0327 0.0327 0.0327 0.0327 0.f)327 0.0327 0.0327 0.032 7 0.03.?7 0.0327 0.0327 0.0327 0.0327 0.032 7 0.0327 0.0327 0.0317 0.0327 0.0327 0.03 27 0.0327 0.:02,; 0.102& 0.0288 l}.c1J55 0.1026 o.ozaa 0.4355 O.f026 0.0288 4.5740 O.el55 O.i026 0.028S 4.5740 o.<355 0.1026 0.0288 :t.5740 0.4355 O.i020 )J.0288 4.5740 0.4355 0.1026 uozas 4.57~!} 0.4355 0.1026 0.0288 4.5740 0.4355 O.i026 0.0288 4.5?40 0.4355 O.l02f> 0.0288 4.5740 0.'355 0.1026 0.0288 4.5740 0.4)55 0.1026 0.0288 d.5740 f}.4355 0.1020 0.0288 d.S740 0.43 55 O.i026 0.0296 4.5740 0.4j55 0.1026 0.0288 4.574 0 0.4355 0.1020 0.0286 4.574 0 0.4355 0.1026 0.0288 :!..5740 0.4355 0.1026 0.0288 {.5740 o.,355 O.i026 0.0288 4.5740 0.4 355 0.1026 0.0288 4.5740 0.<!35S 0.10 26 0.0288 4.5740 0.,155 0 1026 0.0288 4.571 0 0.4.J55 0.1026 0.0288 4.5740 0.4355 0.1026 0.0288 4.5740 0.4355 O.lll26 0.0288 4.)740 0.4355 0.1026 0.0288 <.5740 0.4355 0.1026 0.02S3 4.5740 0.4355 0.1026 0.0288 1.574 0 0.4355 0.1026 0.0188 4.5740 0.4355 0.1020 0.0288 4.5740 0.4355 0.1026 0.0288 4.5740 0.4355 0.1026 o.0233 4.5740 0.4355 0.1026 0.028 8 4.5740 0.4355 2.3965 2 . .3?6 5 2.3'765 2.3-16 5 2.396 5 2.3965 2.3'l65 2.3?65 2.':,?6 5 2.J?oS 2.39b S 2.396 5 2.396 5 2.3965 2.3965 1.396 5 2.396 5 2.3965 2.3?65 2.3965 2.396 5 23965 2.3?o 5 2.3965 2.396 5 2.J965 2.3%5 :J.2812 fJ.28-i2 0.28t2 G.23 t2 tl23~2 0.2812 0.2812 0.28!2 0.2Si2 0.28t2 0.28i.2 0.2812 &.2812 0.2612 0.2812 0.2812 0.2812 0.2?,12 0.2SJ2 •J.2812 0.23J2 0.2812 02812 0.2812 0.2812 0.2812 0.2812 0.5000 O.SGUC O.SCCO 0.5GOO 0.5CCO aseco :J.SCCO 0.5000 0.SGOQ nsecc 0.50GO 0.5L'CO 0.5GCO O.SOGO O.SCC:J 0.5COO 0.5000 0.5000 c.soco o.scoo 0.5000 OS!JOO 0.5000 0.5000 0.50W O.SOCO o.scoo 0.5000 0.5000 0.5000 0.5000 0.5000 0.5000 0 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 35 A ssesse d V alu e H istory Tax Roll Budget Prelim Taxable % Chan e Year Year Value 9 19 9 9 20 0 0 2,232,4 57,904 20 0 0 20 0 1 2,499,049,16 1 11.9% 2 0 0 ! 20 0 2 2,7 31,833,645 9.3% 20 0 2 20 0 3 3,259,919,981 19.3 % 20 0 3 20 0 4 3,66 1 114,546 12.3% 20 0 4 20 0 5 3,875,335,376 5.9% 20 0 5 20 0 6 4,287,674.948 10.6% 20 0 6 20 0 7 5,630,046,023 3\.3% 20 0 7 20 0 8 6,514 ,112.802 5.7% 20 0 8 20 09 6,4 34,7 2 7,4 18 1.2% 20 0 9 20 10 5,936,2 16,0il -7.7% 20 10 20 11 5,429,7 60,280 -8.5% 20 11 20 12 5,522,872 ,64 7 1.7% 20 12 20 13 5,77 8,632,344 4.69·~ 20 13 20 14 6,15 1,903,029 6.5~~ 20 14 20 15 6 697,6572 29 8 9% 20 15 20 16 7,72 \,7 48 524 15.3 % 20 16 20 17 8,339,284,877 80 % 20 17 20 18 8,646,7 69,884 3.7% 20 18 20 19 8,532,625,7 00 -1.3 % 20 19 20 2 0 8,310 ,656,693 -2.6% 20 2 0 20 2 1 8,202,651,483 -1.3 % 20 2 1 20 22 8,269,112.14 7 0.8% 20 2 2 20 2 3 9.096,495 )8 4 i0.0% 20 2 3 20 24 9,978,517,232 9.7% P ro p e rty D e m og rap h ics Am endment 70 is a benefit of the homestead exemption that provides homeowners protection by limiting the maximum that the assessed value of their home for tax purposes can be raised to 3%, or the CPI whichever is lower. Voters approved this amendment in 7992 to the Florida Constitution, which was effective January 7, 7995. Constitutional Amendment 7, approved by Florida voters on January 29, 2008, was a provision to limit increases in the annual assessment of Non-Homestead properties to ten percent (70%). The base-year for implementing this change was 2008 and assessments were capped beginning in 2009. It was set to expire on January 7, 2079 but was approved by more than 60% of Florida voters on November 6, 2078. U tility T ax e s Section 766.237(A), Florida Statutes, authorizes the Village to collect Utility Taxes. The Utility Tax line item is derived from a 70% tax levied on each customer's electric, water and gas bill. The revenue trend is based on electricity consumption and is budgeted using the previous year's revenue. In June, the Florida Public Service Commission approved a $359 million reduction to Florida Power & Light Company (FPL)fuel costs. The bill reduction goes into effect from July 2023 to December 2023 with an approximate 2.8% reduction in a customer's monthly bill. 8 V illage of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 36 C o m m u n ic a tio n s S e rv ic e s T a x Com m unications services tax is com prised of tw o portions: The Florida com m unications services tax and the local com m unications services tax. Dealers m ust item ize and separately show taxes on their custom er's bill and the taxes m ust be identified as Florida com m unications services and local com m unications services tax, respectively. Dealers m ust add the com m unications services tax to the price of the com m unications services sold and m ay not absorb or relieve the custom er of all or any part of the com m unications services tax. The tax is applied to all com m unications services bills issued to custom ers on and after October l, 2001. The Village revenue projections are based on the State of Florida revenue estim ates and show a declining trend as more custom ers are "cutt ing the cor d". Calculation of Communications Service Tax State of Ftorida CST Rate Gro ss Receipts additional rate Total State Tax ate Gross Receipts Ta:K Rate State Tax+ Gro ss Rece ipts Ta x= "Honda CST' VKB Local Rate County Surtax Total Local Rate 4.92% 0.15% 5.07% 2.37% 7.44% 5.22% 0.50% 5..72% Total CST Rate 13 .16% Franchise Fees The Village entered into a new franchise agreem ent w ith FPL (Resolution 201 9-7) providing for the paym ent of fees at the rate of 6% to the Village in exchange fo r the nonexclusive right and privilege of supplying electricity and other services w ithin the V illage free of com petition from the VHlage. The new agreem ent is at 6% is double the previous agreem ent w ith Miam i-Dade County when the rate was 3%. Licenses & Permits This category incl udes Business Tax Receipts, fire inspections, and other miscellaneous perm its pro vided by the Village. The Village's adopted a new fire inspection perm it fee schedule in 2022 which will m or e accurately reflect a revenue neutral fee schedule and generate an adequate fee to cover the costs of providing the service. Intergovernmental - State Shared Revenue A uthorized in 1982, the Local Govern m ent Half-Cent Sales Tax Pro gram generates the largest am ount of revenue fo r local govern m ents am ong the state-shared revenue sources currently authorized by the Florida Legislature. It distributes a portion of state sales tax revenue via three separate distributions to eligible county or m unicipal govern m ents. A dditionally, the pro gram distributes a portion of com m unications services tax revenue to eligible local govern m ents. Allocation fo rm ulas serve as the basis for these separate distributions. The pro gram 's prim ary purpose is to pro vide relief from ad valorem and utility taxes in addition to pro viding counties and m unicipalities w ith revenues fo r local program s. Chapter 82-154, Florida Statutes, provides fo r local govern m ent half-cent sales tax funds generated by 9.653% of the state sales tax. The distribution fo rm ula is based on population. This revenue is leveling off as population in the Village is relatively stable. During the 2021 session, the Florida Legislature passed the most significant Flor ida tax legislation in recent m em or y. Senate Bill 50 w ill m odern ize Florida's sales and use tax system to im pose tax collection obligations on rem ote sellers and m arketplace pro viders. The bill also deletes a pro vision that exem pts an out-of-state dealer that m akes retail sales into Florida from collecting and rem itting any local option surtax The State Revenue Sharing provides fo r revenue from 32.4% of the tax on each pack of cigarettes, plus $.01 m unicipal gas tax, plus 25% of the state altern ative fuel decal user fee. The Village's share of this fund is determ ined by a com plex fo rm ula involving State, County and Village population figures, property valuations and sales tax collections. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 37 In te rg o v e rn m e n ta l C h a p te r 17 5 & 185 Chapter 775 Prem ium Tax Distribution: Gross prem ium tax receipts of 7.85% collected on property insurance policies Chapter 185: G ross prem ium tax receipts of 0.85% on all casualty insurance prem ium s Lim itation on Chapter 175 disbursem ents:, any m unicipality or special fire control district participating in the firefighters' pension trust fund pursuant to the provisions of this chapter, whether under a chapter plan or local law plan, shall be lim ited to receiving any m oneys from such fund in excess of that produced by one-half of the excise tax, as provided fo r in s. 775.707 ; however, any such municipality or special fire control district receiving less than 6 percent of its fire departm ent payro ll from such fund shall be entitled to receive from such fund the am ount determ ined under s. 175.121, in excess of one-half of the excise tax, not to exceed 6 percent of its fire departm ent payroll. Payro ll am ounts of m em bers included in the Flor ida Retirem ent System shall not be incl uded. It m eans that Chapter 175 pension plans receive either: the m axim um prem ium taxes available, 6% of its total calendar year payro ll or no less than half the available prem ium taxes. W hichever am ount is the middle figure, that is the am ount the plan w ill receive Year Y e ar Fire Fire T otal Fire Po lice G ra nd Total C alc u late d Re ce iv e d Sup p 2016 2017 265,846 3,968 269,8\4 140,.927 410,741 2017 2018 274,524 4,.067 27 8 ,.59 1 12.9,602 468,193 20\8 20i9 379,846 379,846 l 56,9?2 536,768 2019 2020 405,304 405,304 153,785 559,089 2020 2021 442,551 442,551 157 .622 600,173 2021 2022 326,627 326,627 264.390 591,017 2022 2023 436,756 436,756 208,424 645,180 Intergovernmental - Firefighters' Supplemental Compensation Trust Fund Additional state shared revenue com es from the Departm ent of Revenue Firefighters' Supplem ental Com pensation Trust Fund. Section 175 prem ium taxes not distributed to a jurisdiction because of the payroll lim itation are transferred to the Trust Fund which suppor ts the supplem ental com pensation stipends available to firefighters w ho attain higher educational opportunities that directly relate to the im pro vem ent of the health and safety of the firefighters and the citizens they protect. Service Charges Service Charges are com prised of Com m unity Center m em bership and activity fees, sports program s, fire rescue transpor t fe es, and other m iscellaneous services the Village provides. Other Revenue - Fines & Forfeitures Red light cam era citations carry a $158 penalty. W hen the $158 penalty is the result of a local govern m ent enfo rcem ent, $75 is retained by the local govern m ent and $83 is deposited with the Departm ent of Revenue (DO R). DO R subsequently distributes the penalty by depositing $70 in the General Revenue Fund, $10 in the Departm ent of Health (DO H) Adm inistrative Trust Fund, and $3 in the Brain and Spinal Injury Trust Fund The Villaqe of Key Biscayne rem its the $75 to our red-light cam era vendor, as it is a revenue neutral contract. Red Li ght cam era fees are not show n as a revenue in Fiscal Years beginning 2027 because pro ceeds received by the Village are a liability. This category also includes fines fo r building, fire code, and pro perty violations. Interest Income The Village m ust adhere to its investm ent policy which optim izes investm ent return s only after first addressing safety and liquidity co ncern s. Due to the Federal Reserve raising interest rates in 2022 & 2023, the Village expects higher interest rates to continue into FY24. Q Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 38 R e s e rv e s It is esse ntia l th a t g o vern m e n ts m ain tain ad e q u ate le vels of fun d balance to m itig ate current an d futu re risks su c h as e m e rg e n c ie s or oth e r un an ticip ated expe nd itures and revenue sho rtfa lls. Fund b a la n ce levels are also a cru ci al co n sid e ratio n in lo n g te rm fin ancial plan n ing . To th a t en d , th e G o vern m e nt Fin a n ce O ffice rs A sso ciatio n {G FO A ) recom m end s that govern m ents esta b lish a fo rm al p o licy on th e level of un assig n e d fu n d bala n ce that should be m aintained in the g e n e ral fu n d . In th e ("G F O A ") best practice pu b licatio n titled "D eterm in ing the Ap prop riate Level of U nr e stricted Fu n d B alan ce in th e G e n e ral Fu nd ", it reco m m end s at a m in im u m , that general p u rp o se go ve rn m e n ts, reg a rd le ss of size , m ain tain un restricted fund balance in their general fun d of no le ss th an tw o (2) m o n th s (76 .67%) of reg u lar g eneral fund op erating reven ues or reg u lar g e n e ral fu n d op e ratin g exp e n d itu res. Th e G F O A recom m en d s that in estab lish ing a policy, a g o v e rn m e nt sh o u ld co n sid e r th e fo llo w in g fa cto rs: o T h e pre d ic ta b ility of reven u e s an d vo latility of expen d itures; o Exp o su re to sig n ifi can t o n e -tim e ou tlay s (e .g. d isaste rs, im m ediate cap ital needs, state bud g et cu ts); o Po te ntia l d rain u p o n g e n e ral fun d reso u rces fro m oth er fun d s (such as enterp rise fun ds) o Li q u id ity n e ed s o P rio r co m m itm e n ts or assig n m e n ts B ase d o n th e V illag e 's ge o g rap h ic lo catio n , th e expo sure to sig n ificant one-tim e outlays as a result of p o te n tial n a tu ral d isaste r m a kes a case fo r a hi~her unr estricted fund balance reserve policy, eve n h ig h e r th a n th e 16 .67% reco m m e n d e d by th e G F O A. Since the re are often delays in the tim in g o ff u n d in g fr o m FE M A fo r cl e an -u p eff orts aft e r a natural disaster, w e recom m end a reserve p o licy o f 4 0 % an d a co m m itt e d em e rg e n cy fun d ofl0 % of gen eral fun d operatin g expend itures. F u n d b alan ces w ill b e in v ested to exp lo it hig h e r than usual in terest rates and help m aintain our stro n g cred it ratin g fo r futu re bo rro w in g . In c reasin g liq u id ity fo r econo m ic functio ns, em erge ncies, an d u n e xp e cte d exp e n ses. G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 39 DE PA R TMEN TS 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 40 Overview M iss ion S tatem e n t: "To P rovide a Safe, Q uali ty Com m unity Environm ent for all Islanders through resp onsible G overnm ent" Within the Village of Key Biscayne, municipal services c;He administered by the following departments: o Village Council o Office of the Village Clerk o Village Attorney o Police Department o Fire Rescue o Building, Zoning and Planning o Parks and Recreation (includes Community Center and Athletics) o Public W or k s o Administration Each department is responsible for carrying out specific functions and providing services to the local community. All Village departments are headed by a Director who oversees the budget, planning, operations and activities within their respective departments. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 41 V ill a g e C o u n c il Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" PurP-ose Statem ent T h e V illag e C o u n cil, as th e le g islative body of th e Villag e, determ ines public policy and budget to m eet co m m u n ity ne eds. Functional ResP-onsibilities T he V illag e C o u n ci l ap points the V illag e M anag er w ho is responsible fo r the adm inistration of po licy an d m an ag in g the V illag e's departm ents and services; they also appoint the Village Clerk an d V illag e A tto rn ey. T h e C o u n cil in teracts w ith the A d m inistration to: o R eview an d ap p rove the an n u al bud g et (s) o A p p ro ve lo n g - an d sho rt-term objectives an d priorities o Estab lish tax rates o C reate an d ap p ro ve policies o Pass ord in an ces and reso lutions e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing 11 Page 42 V i ll a g e C o u n c il E x p e n d i t u r e s S u m m a ry $6 5 ,9 8 4 $6,500 (10.93% vs. prior year) V ill ag e C o u n ci l P ro p o sed an d H istorical B u dget vs. A ctual 200k I50k 100k 50k 0 FY20 I 7 FY20I8 FY2019 FY2020 FY2021 • Actual • Budgeted 8 Village of Key Biscayne I Proposed Budget Book 2024 / Budget Hearing II FY2022 FY2023 FY2024 Page 43 V i ll a g e C o u n c il E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $0.2 S0.15 SO.I $0 .0 5 so I - ·Name ,. 1 Expense Objects Operating Expenses PROFESSIONAL SERVICES - STATE LOBBYIST TRAVEL & PER DIEM PRINTING & BINDING EDUCATION ADVISORY BOARD OFFICE SUPPLIES OPERATING SUPPLIES IT EQUIPMENT <S000 AND SOFTWARE SUBSCRIPTIONS & MEMBERSHIP DUES EDUCATION ADVISORY BOARD VISION l:lOAl-<LJ Total Operating Expenses: r ----· ----·--- ---····· -------- Total Expense Objects: FY2021 Actual I I ·- t- 1 $22,917 I $21S ·, FY2022 j Actual I I I e Operating Expenses $2,820 $0 ' $41,480 l $85,928 i $85,928 I $0 $4,302 I $297 $384 - -- - i $0 , $0 $S39 , $0 ·-- -+ $16,262 $8,964 $398 $0 FY2023 Budgeted' $1,932 $25,718 ' ~ - ----;- '.l,il<J,'/42 i -- --~ $161,042 i -~$~61:;~ j- +-- G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $0 I ------t· $9,000 $0 $9,soo I ·--·- --··f $0 $3,484 $0 ·-T ----- ,--··· - i FY2023 , 1 . FY2024 , FY2023 Budgeted : Actual Budgeted ' vs. FY2024 I i Budgeted (% ' Change): ·--~ - - $0 : $7,704 $431 so , to I I L $3,016 - ~ $0 .I. $59,484 ; $27,464 ····- --··-: ·------ .. -·- + $59,484 j $27,464 j $0 $15,000 $1,000 I +--. 1-- - $36,500 $0 I $36,500 .. -- --i---- $0 $0 --1-- -- -- - ·- -r-- $15,978 f $10,000 : $33s I $1,000 $0 $3,484 - . --+ $0 $0 $65,984 ------- ··---- T $65,9~4 i J I -1 I 0%: 66.7% 0%: 0% 1 0%' --i 5.3% 0% 0% 0% 0% . l ! 10.9% I - --·1 10.9% j Page 44 O ff ic e o f t h e V ill a g e C le r k Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" Puq~ose Statement The V illa g e C lerk acts as Secretary to the Council by recording and m aintaining accurate m inutes of the p roc eed in g s of the V illag e Council, pub lishing public notices, and m aintaining custody of all offi cial records. Functional ResRonsibilities T he V illa g e C lerk serves as the Supervisor of Elections fo r the Village. The Village Clerk adm inisters the p u b lic atio n of the V illa g e Code, code sup plem ents and the Village C harter. The Village Clerk is the prim ary p o in t of co ntac t fo r all Pu b lic Records Requests w hile providing notary services and adm inistering oaths of o ff ic e to V illag e off ic ials. The C lerk serves as the Finand al D iscl osure Coordinator w ith the State of Florida Co m m issio n o n Eth ics an d serves as the Recor ds M anaqe rn ent Li aison w ith the State of Florida Departm ent of State. Prior Year Achievements and Highlights o Im p ro ved p u b lic records req uest process o U p d ated an d im p ro ved election and lobbying w ebsite pages o In c re ase d o p p ortun ities to serve as liaison betw een Village staff and Councilm em bers o D e v elo p and m aintained closed captioning service fo r public m eetings o Im p le m ente d a tim ely and eff icient pro cess fo r the production and delivery of the m onthly Council M e e tin g ag end a books Fiscal Year 24 Goal Based Actions o C o n tin u o us Im p rovem ent of the Pub lic Records request pro cess o S tre a m line the prod uction and delivery of the m onthly Council M eeting agenda books o In c rease v isib ility of processes and pro cedures via the C lerk's page on the Village w ebsite How We Measure Success o T im e ly an d ac c uracy of pub lic records request responses o Tim e ly entry of records to Laserfiche o Tim e ly u p d ate s to M u n icode o Tim e ly p ub lic atio ns of ag enda o T im e ly notic e of pub lic m eeting/hearing announcem ents Personnel Chart VUJaie Clerk Full Time FY20-21 FY21-22 FY22-23 FY23-24 Vil lage C ler k I I l I E xec utive A ssistant I I I I IT Total 2 2 2 2 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 45 Village Clerk Expenditures Summary $460,176 $49,589 (12 .0 8 % vs. prior year) O ffi ce of the V ill age Clerk Proposed and Historical Budget vs. Actual 500k 4001< 300k 200k 1001, 0 FY20 l 7 FY20 18 FY2019 FY2020 FY202 I e Actual e Budgeted 0 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II FY2022 FY2023 FY2024 Page 46 V ill a g e C le r k E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $0.5 S0.4 'B0 .3 $0.2 $0.1 $0 Capital Outlay e Operating Expenses e Personnel Serv ices ----• Name FY2021 FY2022I FY20;a3' FY2023 FY2024 FY2023 Budgeted Actual Actual Budgeted Actual Budgeted vs.FY2024 I Budgeted(% Change) Expense Objects -··- ·- -· Personnel Services -- ---- - ----- SALARIES AND WAGES I $144,198 $153,S30 $169,000 $126,4S0 $181,208 7.2% ~ -, - OVERTIME i $0 $90 $0 $146 $1,000 N/A ·------ l - CELLPHONE/ CAR ALLOWANCE i $0 $6,308 $6,000 $4,731 $6,000 0% -·--·-· - VACATION EXCESS I $0 $2,249 $7,000 $3,030 $7,000 0% -- . -·------·----·-·-.l- ···- COMPENSATED ABSENCES I $2,179 $0 $0 $0 $0 0% -----·--· ·---· - ·-+--·- ---· ·- PAYROLL TAXES ! $10,594 $11,471 $14,000 $10,155 $15,000 7.1% -- -- --·-· RETIREMENT CONTRIBUTIONS $13,248 $16,399 $21,000 $14,525 $21,000 0% ,, _________ -·----- --- LIFE, HEALTH, DISABILITY $15,595 $22,414 $22,000 $17,667 $23,000 4.5% INSURANCE ------ - WORKERS COMPENSATION $262 $210 $200 $199 $200 0% ---·----- ·--- $0--r-- ----- SUN PASS $0 $0 $0 $120 N/A ·-------··------ ------ -- . -·---- -· Total Personnel Services: $186,076 $212,670 $239,200 $176,903 $254,528 6.4% ·---·----- __ ,._ ------ ---------- ------------·- ---- ----- Operating Expenses ---··· . - .. ----- ---- --- PROFESSIONAL SERVICES - $16,969 $0 $0 $0 $0 0% RECRUITING & HIRING ~- ----- ------- CONTRACT SERVICES - CUSTODIAL $8,676 $3,877 $5,190 $3,807 $5,639 8.7% SERVICES ---- ------ ------ !------------ -- --- -------------------- TRAVEL & PER DIEM $2,022 $4,391 $5,928 $1,668 $8,000 3S% f----- ---- --------- ----- ----- COMMUNICATIONS $8,397 $7,000 $1,989 $5,486 $10,320 418.9% --- --- - G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 47 j~a m e I FY2021 T j Actual I 1--· I r·· SOCIAL MEDIA POSTAGE & FREIGHT UTILITIES RENTALS & LEASES i I -·--·-·-------1··· 1 $449 -- -!--·-· - . ---, .. L -~~,l~~ - I -----1------- $0 ; Actual $5,208 ···--.- ' PROPERTY & LIABILITY INSURANCE REPAIRS & MAINTENANCE· VILLAGE HALL $6,995 FY2023 Actual $6,058 $500 PRINTING & BINDING OTHER CURRENT CHARGES --t- -·---i -· ----r FY2023) Budgeted I I $;-+ ·· ··· $7~~514 I $9.~~,- ___ ..... -l- ... -··· .. ----j-· ----·- ·--·-+. $760 ; $500 i $546 : --------. ·r-· - ----------+ ·- _$4,191 __ : .. --,-·- $8,109 $8,038 $2,~60 '--~S,475L $3,100 $641 ---- -- $0 $0 -- ------ - - -------1···--···--·---- --- ----- · -- - I FY2024 FY2023 Budgeted I Budgeted vs. FY2024 I Budgeted (% 1 Change)' -···-r··-······· ·-·-· -------1 $0 ; -700% .. -····· ·-···-·- · 1 0% I I -l.1% i CURRENT CHARGES - ORDINANCE CODIFICATION ELECTION EXPENSE CURRENTCHARGES-LEGAL ADVERTISING CURRENTCHARGES-~DEO STREAMING ELECTION ADVERTISING $8,715 I $4,603 - ----·-·r· -- ---- ---- -- $49.045 OFFICE SUPPLIES OPERATING SUPPLIES - VIDEO & FILMING $8,160 i -- - .. J $4,350 ; --- ------r $8,269 $4,710 $2,500 , $195 -- r 1--- $0 $28,708 ----------,- - $70,000 i $0 I $70,000 I IT EQUIPMENT <5000 AND $5,41S --·r $2,915 $8,856 $629 $5,585 ........ j ·-----·t·· I I' I $11,705 $3,260 $4,389 $11,368 $0 $9,750 ·---+------ $20,000 1 ---- -! $0 $0 $5,000 $4,061 $8,403 $1,500 $24,102 $22,563 !------· t --· -- $0 ! ...... $0 I $8,063 I $4,942 1 ··--+··--· $14,037 I ---r $4,710 : $;,soo -r $0 I $9,750 $21,000 $0 I --;. $0 $6,000 - I 13.6% I 69.8% ! 0% 0% 0% 0% 0% -- ··! 5% 0% 0% 20% SUBSCRIPTIONS & MEMBERSHIPS $3,564 TRAINING Capital Outlay CAPITAL OUTLAY Total Capital Outlay: I- . ·- ·-•-··•-- - ---- ·-- - - ·-· - l_Tot~~-Ex~:~:e_o~!~s: _ ! szzso , $1.41s ; - ----~-- - -- -+ -- -+-- $164,530 $128,~7~ l. ,_ + $4,999 I $0 $10,615 , ·- --- + $0 I $0 1 $0 ! $0 0% j $17,lSil ·$;;~;T ··;~7~5=9- ~ $62,432 ' 6-~ I ' . . I l - -+- . - - - - · .. - i $22,169 $14,878 ·-+ $0 $26,050 i ! $4,594 $15,252 $1,333 $5,000 / $75 1 -· --f--- ·· --- I $171,387 I $186,403 j ' ----~- --- - ---- ---l----- $28,050 $4,695 __ ;_ ------· $5,000 $205,648 7.7% 2.2% 0% 20% __ $~t- - - . ~? t- - ··- --~--:· ~---~----~~~:·:~ Q% · I $4,999 $0 $0 i $0 I $0 0% - -- - -t---- - __ J. - •• . ·- ·-· --1 -···-··· . --· I ...... --· --- . r- - -·- -·-••·•- ..... ·1' I $355,605 1 $341,148 1 $410,587 $363,306 I $460,176 , 12.1% __ ..... L ,_ ..... l ... ----·· . .J .... ··'-·····-·- ···-··--·L-. ··--·-----· .... _ G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 48 V i ll a g e A t t o r n e y Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" Purpose Statement Pro v id e le g a l ad v ic e an d serv ic e s to the V illa g e. Functional Responsibilities T h e V illa g e o f K e y B isc ay ne re ceiv es leg al se rv ices und er contract w ith the law firm of W eiss, Serota, H elfm an, C o le & B ie rm a n , P.L.T h e V illa g e A ttorn e y is ap p ointed directly by the V illag e Council. A s the Village's legal co u n sel, th e A tt o rn e y is co m m itte d to serv ing the pub lic of Key B iscayne by providing legal advice to the V illa g e Co u n c il an d V illa g e S taff . So m e o f the areas w he re serv ices an d ad v ice are received in cl ude: o Perso n n e l m a tte rs o La n d use & zo n in g m atters o S u n sh ine Law o D raft ing an d /or re v ie w of co ntrac ts o Sto rm w a ter u tility o R e a l esta te an d rela te d m atte rs o C onstruc tio n Law an d rela te d m att e rs o P u b lic Reco rd s Law o State an d N a tio n al Leg isla tiv e m a tt ers Prior Year Achievements and Highlights o D raft ed 15 o rd in an ces an d 69 resolutio ns o H a n d led e le ctio n rela te d issues o D e velo p e d ag re em ents fo r the purc ha se o f goods an d services o A ssiste d in draft in g an d re v ie w in g State an d County leg islatio n im pacting the Village o A tte n d ed lab o r ne g o tiatio n s an d assisted in draft ing Collective B argaining Agreem ents o Pro v id e d h ig h qu a lity, co st-e ff ic ient, and tim ely day-to-day legal coun sel Fiscal Year 24 Goal Based Actions o Pro v id e th e v illaq e w ith leg al ad v ic e and service that helps the V illag e accom p lish its goals w hile contin u in g to av oid costly litig a tion o Re so lv e p e nd in g litig atio n ; if se ttle m e nt is not possib le, pursue litig ation to a successful concl usion o W o rk w ith A d m in istratio n to sta nd ard ize fo rm s and pro cedures to reduce the necessity fo r legal w ork and asso c ia te d costs How We Measure Success o R e sp o nse tim e s to re q u e sts o K n o w led g e o f the V illa g e Cod e and C ha rter 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 49 V i ll a g e A t t o r n e y E x p e n d i t u r e s S u m m a r y $598,000 $0 (0.00%, vs. prior year) Village Attorney Proposed and Historical Budget vs. Actual 700k 600k 500 k 40 0k 300k WOI< IOOk 0 FY 20 17 FY 20 18 FY 2019 FY2020 FY20 21 e Actual Budgeted e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II FY2022 FY2023 FY2024 Page 50 V ill a g e A t t o r n e y E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $0.7 $0.6 $0.5 $0.2 $0.1 $0 e Operating Expe nses Name FY2021 I FY2022·I FY2023 FY2023 FY2024 FY2023 Budgeted Actual Actual I Budgetec:t· Actual Budgeted vs.FY2024 I I Budgeted(% ' I I Change) ---· ···----·-- Expense Objects I ! ' Operating Expenses I_ ___ I : -~ -- LEGAL COUNSEL-GENERAL $328,4S3 $286,319 $308,000 I $233,126 $308,000 0% t·- LEGAL COUNSEL - LAWSUITS $129,857 ! $44,337 $100,000 $0 $100,000 0% LEGALCOUNSEL-LABOR I RELATIONS $35,887 $10,195 $60,000 I $28,391 $60,000 0% ------ -·---· --~---------- LEGAL COUNSEL- $420 $0 $S0,000 $0 $50,000 0% UNDERGROUND UTl'I.ITIES ..• .. ------- - - LEGAL COUNSEL - BOND $7,986 $563 $15,000 $0 $15,000 0% COUNSEL - ---- - -- ----- ·- ---· - --- SPECIAL PROJECTS $3,160 $24,000 $40,000 $0 $40,000 0% - -•--·----- LEGAL COUNSEL - LITIGATION $0 $0 $2S,000 $0 $25,000 0% ---·-··-- ------- Total Operating Expenses: $505,763 $365,413 $598,000 $261,517 $598,000 0% ---------- $~!~·000 i - -----·-------------- Total Expense Objects: ' $505,763 $365,413 $261,517 $598,000 0% j I •--- -- ----------·----- ----------- ----- --- ___ .J ___ ------ ·- - ....__ -------- ----- G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 51 P o li c e D e p a rt m e n t Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" Puri~ose Statement The Key Biscayne Police Department (KBPD) is dedicated to partnering with the Village community while maintaining a safe and secure environment. This is accomplished by providing courteous, competent and effective delivery of law enforcement services in a fair and impartial manner. Functional Resi:2onsibilities KBPD is committed to providing law enforcement, traffic control and enforcement, crime prevention, and investigative services while remaining committed to community and youth engagement to achieve the agency's mission. Prior Year Achievements and Highlights o Named 2 safest city in Florida o Deployed VRO Program and hosted over 75 public outreach events o Launched Security Camera Program: System, LPR, Village Green and Beach Park Cameras o Improved Motorized Scooters and Electric Bicycle Regulations and Safety o Enhanced Leadership and Technical Skill Training Fiscal Year 24 Goal Based Actions o Increase Police Presence, Engagement, and Effectiveness o Enhance School Resource and Village Resource Officer Programs o Enforce Multi modal and Maritime Traffic Safety o Install Security Cameras: Beach Access Paths, Additional LP R's, Parks, and Access Control o Achieve Top 5 Safest Municipalities How We Measure Success o Criminal investigation case clearance rate o Officer response time to priority one calls o Number of calls for police service o Increase and enhance community engagement o Reduction in number of stolen cars/ recovery rate o Improve motorized scooter and electric bikes safety o Traffic control/ citations o Crime rate o Sense of security o Public satisfaction G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 52 P e rs o n n e l C h a rt P o lic e F u ll T im e F Y 2 0 -2 1 F Y 2 1 -2 2 F Y 2 2 -2 3 F Y 2 3 -2 4 Chief of Police 1 1 1 1 Deputy Chief of Police 2 1 1 t Police Maior 0 0 1 1 Police lieutenant 3 4 3 3 Police Serqeant 5 5 5 5 Police Officer 25 27 27 27 Fleet Maintenance & Service Coordinator 1 1 1 1 Municipal Utility Worker 1 1 0 0 Information Systems Administrator l 1 t 1 Senior Excutive Assistant 1 1 1 1 Executive Assistnat 1 1 1 1 Executive Services Administrator 1 1 r, 1 Dispatcher Supervisor 1 1 ,., 1 l Dispatchers 3 3 3 . 3 Administrative Services Coordinator 1 l " 1 ·1 FT Total 47 49 48 48 Police Department Expenditures Summary $9,802,655 $580,934 (6.30 % vs. prior year) Police Department Proposed and Historical Budget vs. Actual 12 .5 M IOM 7.S M S M 2 .5 M 0 FY20 I 7 FY2018 FY20I9 FY2020 FY2021 • Actual • Budgeted G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II FY2022 FY2023 FY2024 Page 53 P o li c e D e p a r t m e n t E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type 512 ,,o 58 ! ! I $6 Capital Outlay e Operating Expenses e Personnel Services $4 $2 so ,'\ ,'I> ..('~,0; ~'1,<:::> &> 1:1,,'?., ~~r{} a," _('~ 'l,<::, --1_'l, --1_'1; \.,,.,.() ~ '< '<..( '< '< '< ,,_. ~-1. {' , Name I -~202,·1 Actual FY2022 Actual I I FY.20231 Budgeted FY~0~31 Actual FY2024 Budgeted, _[ Expense Objects Personnel Services r r------ --- i --·- - - ~--- ------ --- I .~ l FY2023; Budgeted vs. · FY2024 i Budgeted (% , Change)' - - - - --,·-- - -·--- ---- -,- - ---- - , SALARIES AND WAGES $4,057,915 $L,,lS7,686 , $4,755,000 $3,542,276 --------·----··· --------·--·-·--- -r--- -------· -~------- ---- l OVERTIME $441,27~ i $240,770 $367,000 $220,5~1 _; __ POLICE OT IN LIEU OF KELLY (ADP 16) I $44,350 $45,362 • $0 $36,869 i __ o~H ~~~~V,- LO~GEVITY BONUSES -1-~~7,3_0~ __ $22,281 r:=- $7~,0-~0 _ _!~<::~;~ I_ UNIFORMS ALLOWANCE l $0 $35,000 I $27,000 $12,600 $27,000 ~~;~~;~:c~A;~~~=····i-=-~~:·::~ :~:::~: __ -~::~::: _$:~-~:-:--+--$-,$:'.::: t .· ~T~f'~~y OFF DUTY I -$7,935 -$3,370 $10,000 $72,556 $70,000 i OTHER PAY- INCENTIVE_PAY_ 1 __ _!~0.230 - $21,1L'? - -- - $25,0<:_~±- $$107 .. 899009 -$s2._-142 __ ·.oo_o~-o:T OTHER PAY· ACTING PAY ! $7,141 $9,706 $5,000 t---·-·---- --· --- -- -- --- BONlJS , $32,000 $0 $0 $689 I COM~-i~s;~E-;;~~ENCES +--$;78:047- $7~6,8;; i $44~0;~-, - $15,832r $35,;-~~ ~- 1 f $315,923 i $418,000 $5,185,971 $444,181 $57,819 $72,000 '·- I !_ + PAYROLL TAXES $376,818 i RETIREMENT CONTRIBUTIONS $650,276 I i - --- --- . ·- - RETIREMENT CONTRIBUTION CHPT $0 175/185 LIFE, HEALTH, DISABILITY INSURANCE $423,722 - ---- - --- ----- -- - WORKERS COMPENSATION $98,102 ---- --- ----- - - ---- - 5UNPA5S I $0 . ...L. - $361,920 I r $503,760 G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $416,000 $634,000 $264.391 l $513,S36 I $594,000 . - j $8s.9o4 I - ·i tot to $264,391 $83,000 $458,807 $502,000 -+-··- - $0 $208,425 $432,730 $602,000 I T~ -- $82,004 1- $94,000 f.--- $0 I $GOO i 9.1% .l 21% I I N/A -33.3% 0% 8.9% 0% 0% -· -~ -4% I I 140% ! ~% ·l _i -20.5% i .1 0.5%' - - j -20.8% -212% 1.3% 13~% __ \ fl/A Page 54 ---·------------------~-----~----~----~----~----~--------, FY2023 Budgeted vs. FY2024 / Budgeted (% I Change) f-------------------+--·----+------+-------t-·-----+----·--+-----------; $7,515,391 j $5,431,973 $7,922,996 f---------f-------------+-----+-----+------+-------+------+--------t i Name FY2021 Actual Total Personnel Services: FY2022 Actual $6,817,160 $6,677,628 FY2023 Budgeted FY2023 Actual 5.4% Operating Expenses !---------------·---+-----+-----+------+---------- --------+-------+ PROF SERVICES- RECRUITING/HIRING $34,573 $18,774 : $27,750 $8,079 $27,150 0% TECHNICAL SERVICES $0 $33,518 $10,000 $0 $20,000 100% ACTUARIAL $4,950 1------------------------1------+------t------f-----f------+-------+ CONTRACT SERVICES - CUSTODIAL SERVICES >-----------------------+------+-------+-----+- -- -------------, CROSSING GUARD PROGRAM INVESTIGATION EXPENSE i $50,172 I $0 $35,992 $0 $35,086 $0 $25,770 $0 $38,116 0% 8.6% $205,586 $252,743 $226,195 $206,216 $245,000 --- 1------------- .•. $3,012 $7,157 $2,000 $0 I $2,000 ·•------1· -·- -·---- _, TRAVEL & PER DIEM $6,192 $21,116 $83,132 $13,986 ! $99,830 20.1% ----------------------------+------+------+- --- - ----·+---·--· --- ··f--------f COMMUNICATIONS $73,255 $65,600 $85,325 I $42,742 '. $774,170 ,_ Po_s_TA_G_E_&_F_R_E_I_G_H_T +- __ $_9_0_4-+----$-1,-4-0_2 $1-,6-0_4___,.l ~.194__,i $_1.-8-o-4--+----1-2_.s_%-+ -- ------------------·-----+------+------+- ------ ·-r--· --- r--- , u_TI_L_IT_I_Es --+ __ $_36_,_18_6-+--$-4_9_,9_8_5 __ $_5_5,_632 [ $28,62~ • __ $_5_8_,0_3_7_,_1 4_.3_'¾_o_, RENTALS & LEASES $52,651 $26,138 $32,042 f $24,905 $29,204 --·- - ---- -r- --- ----- ----------<f---------l PROPERTY & LIABILITY INSURANCE $130,690 $116,341 $131,348 i $124,702 $181,747 -------------------+-----+-----+------+------------+--------- REPAIRS & MAINT - VEHICLES $80,163 $,89,125 : $93,700 I $80,228 $102,000 f------------------r-----+---- ------. ~------ -----·· ----------------! REPAIRS & MAINTENANCE - $30,417 $11,S26 ! $21,120 $5,280 $77,620 EQUIPMENT 1 '--·_··--_-_-_-R~E ~P ~A~_I-R~S~&~_M A I_N-_T-E ~N ~_A-_N C~E~-~B~O~A~T~~~~~:~~~~$_7-7~,0-S-~-r·---$-3-6-,6-8-7--t-!l--_----$-19-,·3-2-;- --$1i~3;- --·-$-1-9,-3-20----<------0-%--, REPAIRS & MAINTENANCE - VILLAGE ! $O $O $O 1 HALL $42,043 1 $49,457 ; f-----------------·-f-·--- ----i- PRINTING & BINDING $6,388 l ---------------------+---- !------+---------------+-------+ PROMO ACTIVITES - D.A.R.E. $l3,0S7 1 PROGRAM I >----------------·- .. -- -- --------- -+-----+-----------------+--------i OFFICE SUPPLIES $14,274 $33,53S $23,000 $76,454 $23,300 ------------------·----- ~---- -------- -+--------!-------+------!-·- ----+----------< $32,875 $23,200 $70,616 $23,200 ·--------·----------------------+------+------+-- 0% 33.8% -8.9% 38.4% 8.9% -16.6% --- -----+' -----+-----+'------+-------+ $10,562 $40,864 OPERATING SUPPLIES $32,2,03 $15,600 $34,455 $7,489 $79,367 $18,7SO $34,455 8.3% ------+------+------+------+------+-------! IT EQUIPMENT <5000 AND SOFTWARE -·- -------------- ---- $779,650 - ------------+-------+------+-----+-----f---------- OPERATING SUPPLIES· UNIFORMS $49,046 ----- .... ·----·---f------+-----1-------+------+------+-------- OPERATING SUPPLIES -VEHICLE FUEL $61,960 ----- OPERATING SUPRLIES - EQUIPMENT OPERATING SUPPLIES - BOAT FUEL $25,891 $0 SUBSCRIPTIONS & MEMBERSHIP DUES SUBSCRIPTIONS & MEMBERSHIPS - ACCREDITATION $70,165 $901 $301,775 $43S,7Sl $324,094 $66,833 $62,300 $25,168 $732,939 $132,260 $26,176 $0 $26,120 $3,820 $0 $0 $70,890 $0 $66,181 OPERATING SUPPLIES- RANGE EXPENSES --------------------+------+-----•·------+--·---- MEALS & EVENTS $77,593 $454 $3,783 $0 $463,071 $62,800 $732,260 $27,300 $2,000 $73,170 $0 0% 20.2% 0% 13% 0% 6.3% 0.8% 0% $2,731 $74,73S $4,900 $724 $5,0SO ------------ ---------+-----+-----+------+-------+-------+----·-----! $78,141 $12,977 $23,000 $72,510 $23,000 ---- ~-----------+------+--------~··------------;---------- ----- 3.1% 0% ~------------+------+-----+------+--·----------f---------+------------- 4.5% -- -·-------------< N/A ,.._ -- -----------------!------+-------- --f------- -- ···----------- --------------+---------- 20.9% -------------------------------------------i---··-·------·---+------t---··--··--·-•---- ---·-------·----·--·-·-·--·-------- 0% TRAINING $12,699 $27,478 $S2,200 $26,640 f---------------·-----+-----f-----+--------+-----,---------1----------1 TUITION REIMBURSEMENT $4,362 $0 $9,000 $0 ---·· -------------------1------+-------+------+-----+-----+-------I $0 $0 IT EQUIPMENT >5000 $53,305 $12,000 $0 $0 $30,000 2.1% 33.3% N/A Total Operating Expenses: $1,199,312 $1,513,470 $1,676,330 $1,105,837 $1,879,659 12.1% ----------------------~------~----~-----~----~-----~-----~ 0 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 55 - --·------·· ···-·-·-·-r -·- --------· -, -- FY2021: FY2022 i FY2023' FY20231 FY2024] FY2023 Actual Actual I Budgeted! Actual I Budgeted• Budgeted vs. I I I I FY2024 : - + --1- -+- ---+ ' ! 1 t-~-;~i~~-1-~~;;~;----· - --------- - - --:~-----·--_-~ __ ,i - - - -·_·_- - __ :~ 1 ~----· .• ·-._-_·------ ~ ·t-- --- __,_t --------- -- -·-----i I ·. ;;~~;,°t;~:DffURCS ::::;: + ... $56536 :: ' .•.. - -- ~ t~ ~. .. :: i :: . r - POLICE-SERVER & FIREWALL $0 ' $0 I $0 I -100% ! .. _ ---- ··------------------------ -·---- --- -- -----·- -----i--- ---------·-!·- ·- ------ -·--- ------- -- ·---·--·- ---·- -- -- POLICE SECURITY CAMERAS $0 1 $0 i $0 i BA~~~S;~~~i'~LD~ ;~;-~E-~~ETS $0 -~-- $~ :-- -$;3~2-~St -- - $0 L ·-- _ --------------------·----- i.. ;------------ ... _ j Total Capital Outlay: $44,299 $116,361 I $30,000 $33,205 $0 I 1-·- -·---------------··-·----·-·---···---·--------j·------ - -----1 ··--···----i--.--- ,. ---·--·--- ·, l. Total Expense Objects:_ . I_ $8,060,771 _.\._ $8,307,459 • $9,221,721 _c_ $6,571,015 , $9..'...80~~ _ ,_ Budgeted(% Change) ---- ----r .. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II 0% 0% -100% I --------1 s.3% l Page 56 F ir e R e s c u e Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" E..Yrpose Statement P ro v id e ou tsta n d ing Fire Rescue and Em ergency M edical response services to the Key Biscayne Com m unity w hile m itig atin g risk th ro ug h ed ucatio n, prevention, and em ergency m anagem ent services. Functional ResP-onsibilities The Fire Resc ue D ep artm ent is a full-service, all-hazard em ergency response organization staffed w ith highly traine d firefig hters-p aram ed ics. The Fire Rescue D epartm ent responds to fire and m edical em ergencies and is tra in ed to m itig ate ca r acci d ents, hazardous m aterial em ergencies, boating acci dents, em ergencies on the w ater, e ntrap m ents un d ergro und , and hig h angle rescue .T he departm ent is responsible fo r coordinating the V illa g e 's em e rg e ncy m anag em ent response and conducting com m unity risk reduction. Prior Year Achievements & Highlights o 10 0 % in sp ectio n of all m ultifa m ily buildings o 7 5% in sp ectio ns of all com m ercial occup ancies o U p d a te d H u rric a ne Response Plan o C o m m issio ned new Fire Eng ine o D eve lo p ed Fire Rescue Transition and su ccession plan o H ire d 6 new fi refig hter param edics an d pro m oted 4 Li eutenants and 2 Captains Fiscal Year 24 Goal Based Actions o Im p le m ent Fire Rescue Transition and Succession Plan o P u rch a se 2 rescue trucks o Exe c u te a co m p rehensive' H u rricane response training and exercise program o C o m p lete an n ua l Fire Prevention inspection(s) o Pe rfo rm repairs to Fire Station How We Measure Success o F ire Resc ue re sponse tim e(s) o Total num be r of transports o Total nu m be r of incidents (EM S/Fire) o F ire P re ve ntio n via A nn ual Inspectio ns and Plans Review s o C usto m e r Satisfa ction scores o Train in g h ou rs o F ire re late d pla ns review com pleted on tim e o E m e rg e ncy Re sponse Plan updated e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 57 Personnel Chart Fire Full Time FY20-21 FY21-22 FY22-23 FY23-24 Fire Chief 1 1 1 1 Deputy Fire Chief 2 2 2 2 Fire Captains 3 3 3 3 Fire Lieutenants 7 7 7 7 Drivers/ Enqineers 12 12 12 12 Firefighters/Paramedics 14 14 14 14 Inspector-Fire Prevention 0 1 1 1 Executive Assistant to the Fire Chief l 1 1 1 Administrative Assistant/ Records Technician 1 0 0 0 FT Sub-Total 41 41 41 41 Fire Part Time FY20-21 FY21-22 FY22-23 FY23-24 PT Inspector- Fire Prevention 1 1 1 1 PT Sub-Total 1 1 1 1 Total 42 42 42 42 Fire Rescue Expenditures Summary $10,388,349 (10 57% vs. prior year) Fire Rescue Proposed and Historical Budget vs. Actual 12.5M IOM 7.5M 2.5M 0 F'/20 !7 FY2018 FY2019 FY2020 FY20 21 • Actual • Budgeted G Village of Key Biscayne I Proposed Budget Book 20241 Budget Hearing II $993,049 FY2G2'2 FY2023 FY2024 Page 58 F ire R e sc u e E x p e n d itu re s b y E x p e n se Ty p e Budgeted and Historical Expenditures by Expense Type $12.5 $10 $7.5 "' C .Q ~ $5 $2.5 $0 ! e Capital Outlay e Grants and Aids e Operating Expenses e Personnel Services ---·- FY2021 ! Name I FY2022 FY2023 I FY2023 FY2024 FY2023 Actual l Actual Budgeted Actual Budgeted Budgeted vs. 1 FY2024 =±---+ Budgeted(% Change) Expense Objects ., Personnel Services ! SALARIES AND WAGES $4,224,829 $4,464,18S $4,876,000 $3,730,S02 $S,340,371 9.5% ---- ·- ------ -----··-----· -------- OVERTIME $527,7'.i)0 $531,341 $484,000 $258,788 $509,000 5.2% ·---····-· ----·-· ---- --- - OTHER PAY- LONGEVITY !BONUSES $28,979 $4,145 $13,000 $0 $0 -100% UNIFORMS ALLOWANCE $0 $27,300 $28,000 $26,600 $28,000 0% ---------·--- ·-- VACATION EXCESS $84,079 $184,616 $302,000 $105,178 $168,000 -44.4% ·-- ---------- OTHER PAY - HOLIDAY PAY $15,472 $45,038 $48,000 $5,717 $48,000 0% INCENTIVE PAY EDUCATION $21,192 $22,615 $24,000 $17,765 $22,000 -8.3% -- ----------- . - - -·------------ --------· •" ------ OTHER PAY-ACTING PAY $19,775 $33,302 $23,000 $30,147 $35,000 52.2% ---~---~-- -------- SICK PAID $36,000 $0 $0 $31,959 $0 0% . ---- -- OTHER PAY- CON'}' EDU STIP $29,042 $29,042 $32,000 $30,988 $33,000 3.1% ---------- ····----· OTHER PAY-VACATION SELL BACK $0 $0 $0 $0 $166,000 N/A (UNDER 480 HRS) COMPENSATED ABSENCES $246,556 $276,602 $133,000 $2,846 $141,000 6% ------- PAYROLL TAXES $357,403 $371,918 $429,000 $302,464 $421,000 -1.9% ---- RETIREMENT CONTRIBUTIONS $845,344 $397,723 $615,000 $279,355 $705,000 14.6% RETIREMENT CONTRIBUTION CHPT $0 $326,627 $326,627 $0 $436,756 33.7% 175/185 ···- --~----!--- ---·--· ------- LIFE, HEALTH, DISABILITY INSURANCE $424,812 $509,370 $599,000 $448,342 $604,000 0.8% WORKERS COMPENSATION $150,778 $142,385 $159,318 $156,481 $177,000 11.7% G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 59 1~~me -· . FY2021 r . Actual I I FY2022 Actual $402 l· $0 I ·-··-·+· $7,011,853 ! $7,306,210 . ; -· -t . - ... J . I $~3.61~1 $23,360 . ·-$25~000 ~-R~.~~·~S-1~~:~::L SE-;;~~~ES - . • -1-· . -···· ··---1 ~~~:::::::: :::::::~: :::NG ::: :::l "":: ,,:::: -·~~: I ;~~;:;SrnV,CCS.CU$,Orn~-L-. :-_:.4,,::~ .. :: ---~t-~=-~_:_;_$~=•O:: 1 $24,897 1 $42,633 $35,086 ; $25,770 I $38,116 , ; I I :··· ··· · ····- r - --· t- ·· -·-· ·- r ·t $537,268 ; $573,144 ; $592,250 1 $477,620 i $610,018 ; 3% -- ._:_( . -I - . ·--·-1-. + - L ; $10,006 . $20,378 $28,627 i $43,000 50.2% I ... 1-''~i,f[ _ $3:::~~~--~;::' $4H $-4·_:_·:_:.: .. _!,.. . 23::-1, r---------- . - f-- ~:1~~::~~~~;~~~- - 1}:1H- $!:~~~ - · ·--~~~:~··: · ·· ·~~:~l·r· -~:;~~:~ 1 .:7~~-i r-- -- ----- ---------·- -- ------ -- ------l-- - -·- ------+·------ ---------1------------·- ,__ ---------i t··-:~;;r~TY_&_M_&_~-::-~-I~~~~~~~~~~~~: ... t $~~:;: ·+ $~~~.::: r--$i~::~: ! $l:~·.:::-1·-·- $:~:::~: , --·~::~-; .. ····j----·· -·-···t· ··-----·····---t ·--· .. -·-··-· 1·- $49,SS3 ' $99,623 $15,250 i $12,364 I $0 l $1.176 .r__ $1,833 .-=~$;~40 .L ·~-~~-~··--·-··-s~.6-40.1 · $4,641 $10,498 $12,000 $8,504 ; $13,560 UNEMPLOYMENT COMPENSATION $0 Operating Expenses RECRUITING & HIRING J. SERVICES 8.6% CONTRACT SERVICES· AUTO AID AGREEMENT TRAVEL & PER DIEM COMMUNICATIONS POSTAGE & FREIGHT ---------------------··--- ------- .. --{ REPAIRS & MAINTENANCE· FIRE RESCUE BLDG PRINTING & BINDING PROMO ACTIVITES · FIRE $0 ·- --· · 1·-··· ·-·-··-·- r-·- ---· . - ! . FY2023 FY2023 [ FY2024 . FY2023 Budgeted : Actual : Budgeted Budgeted vs. , j ! FV2024l ' i Budgeted {% i Change) I .. ; ..... -- - .. ·I $0 0% j ······•·· -·--·····-·· .... ·- I $0 $0 $2,280 N/A ! ·-·---·-· --···-· -! 9.2% I $0 - ---- - - -----·-- . -,~- I $28,838 i --------~··--··i $1,500 $20,000 - . -1 0% 0% l 0% N/A 0% l -- ·1 i ·100% 0% ; i ·~--~! OIHc.RCURl::NI CHARGES 1 $0 $0 $7,000 1 $0 I $0 SERVIC~-~~~~-E-;;-E~~~E : $12.419 $1S.~;8 ~ -· $13.120 T · · · · $~.96~r·· $14.000 l. - - -· .. :~?~~;::'~;{" _:__~,,,d ... ·.·.. _,oj·····-•'t~~~•'J..:- ,. ~:- :::ii;:i~~-'CCS : ,;~:: : .:::i .:~i: d; ~ ~:;:: i .J: : I - ~"~"Nfi~~P~2~iO~:" 1 - :~:::I;:;I~ F-·: .. :~: ~•::::: f ... ::::;:] ·:::;: OPERATING SUPPLIES· VEHICLE FUEL $12,913 : $22,186 $19,000 $10,694 $19,000 , 0% -•··•·-··· -· ·+ ·······-·--··-+··· $19,377 I $0 $0 $0 $0 j 0% -· -······ ... ······-1 · --···-·---···- ···i-··-··--····-··· --· $1,648 I $0 $1,428 $8,000 1 N/A -··-··-· + 1 $1S,027 i $53,787 $32,840 l . ········-·· ... ··1--···· ·-··· .. - ·i---··· --····-· ·········-· 1--··· -+-·. j_ .... t~~~?') _I_ tl7,'JSL, t24,8'J8 ! tL,0,000 ' PREVENTION IT EQUIPM <5000 ·SMALL TOOLS MEALS & EVENTS SUBSCRIPTIONS & MEMBERSHIP DUES Trl/\1 ~JING 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II 13% ·37.6% 63.3% Page 60 - Name FY202l FY2022 FY2023 I FY2023 FY2024 FY2023 I Actual Actual Budgeted Actual Budgeted Budgeted vs. FY2024 Budgeted{% Change) TUITION REIMBURSEMENTS $30,678 $23,479 $20,000 I $73,769 $25,000 2S% -r----- ------- ----- Total Operating Expenses: $1,234,607 $1,238,814 $1,267,509 j $1,025,153 $1,551,942 22.4% - i I ~----------- ·--·----- -· I --·--------- ,._ ___ - Capital Outlay I I - -· $35,846 I CAPITAL OUTLAY - EQUIPMENT $48,825 $23,008 $71,988 $0 -700% Total Capital Outlay: $48,825 $23,008 $35,846 i $11,988 $0 -100% ---- I -- . ----~ ·----------- -- ·- ---- $9:39~:_~;-I· ---- --- ---------- Total Expense Objects: $8,295,285 $8,568,032 $6,464,274 I $10,388,349 10.6% t------------ -------- -- ··- -- ---------- --- ----- ~-'--- -------- ------· - ------ --- G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 61 Planning and Zoning Mission Statement: "To Provide a Safe, Quality Community Environment for a/I Islanders through responsible Government" PurP-ose Statement To ensure that the community is developed in a well-balanced manner, taking into account factors such as population density, growth trends, resilience, and the community's industries of activities. Functional ResP-onsibilities The Zoning and Planning Division is responsible for reviewing plans for compliance of the zoning and land development regulations and providing information to residents and architects on the development potential of a property The division makes recommendations to the Village Council regarding zoning ordinance text amendments, site plan review applications and variances, and prepares studies as directed. The division is also responsible for monitoring, interpreting and coordinating all aspects of Flood Plain Management efforts with the state of Florida. Code Compliance Division The Code Compliance Division enforces the zoning and land development regulations, the property maintenance standards ordinance, and violations of the Florida building code. The division administers the Special Magistrates Board. Staff administers the issuance of Business Tax Receipts. Prior Year Achievements and Highlights o Completed and Adopted 2040 Vision Plan o Ensured compliance with the 40-year certification program o Issued 2,263 permits, performed 6,037 plan reviews, and conducted 7,007 inspections o Planted 59 NEAT Streets Trees o Awarded Tree City USA o Implement Electronic Plans and Permit Review o Completed Rickenbacker Causeway Concept and Launched Master Plan o Improved and Enforced Construction Site Compliance Standards Fiscal Year 24 Goal Based Actions o Optimize Rickenbacker Causeway and Bear Cut Bridge Improvements o Tailor Zoning and Code Compliance to Support Village Goals o Fully Implement KB Clean: Monitoring of Commercial Property Improvements o Improve NFIP Community Rating System from 8 to 6 o Understand and Address Changes in Property & Flood Insurance Market o Partner with Miami Dade Public Library to Design and Build New Branch Library How We Measure Success o Building recertification statistics o Business Tax Receipts issued & collected o CPS/Flood Plain Management status o Percent on line permitting and plans review o Code case clearance o Total permits issued o Total value of permits issued o Average permit value o Code compliance warnings o Code compliance violations e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 62 P e rso n n e l C h a rt Building Full Time FY20.21 FY21-22 FY22·23 FY23-24 BZP Dire ctor 0 l 1 1 Buildinq O fficial 1 1 1 1 C hief Perm it Clerk 0 0 0 0 Perm it Clerks 2 2 2 2 Special Projects Coordinator 1 0 0 0 Ad m in. Assistant/ Records Technician 0 1 1 1 C hief Buifdinq Inspector 1 1 1 1 C hief Electrical Inspector 1 l 1 1 Chief Plum binq Inspector 1 I 0 0 Bui[dinq Inspector 1 l 1 1 Se nior Executive Assistant 1 l 1 1 FT Sub-Total 9 10 9 9 Buildinq Part Time FY20-21 FY21-22 FY22-23 FY23-24 PT M echanical Inspector 1 l 1 1 PT Inspector 2 0 0 1 PT Pfum binq Inspector 0 0 1 1 PT Perm it Clerk 0 t 1 0 PT Sub-Total 3 2 3 3 Total 12 12 12 12 Planning, Zoning & Code Compliance Full Time FY20-21 FY21-22 FY22-23 FY23-24 Plan Review er 1 1 1 1 Executive Asst/BTR 1 1 1 1 •. I C ode Com pliance O ffi cer 1 2 2 2 FT Total 3 ,4 4 4 G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 63 P la n n in g a n d Z o n in g E x p e n d itu re s S u m m a ry $615,806 $70,258 (12.88% vs. prior year) Planning and Zoning Proposed and Historical Budget vs. Actual 2 OOOk 1.500k 1.000k 500k I FY20 I 7 FY2018 FY2019 FY2020 FY2021 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II FY2022 e Actual Cl Budgeted e Over Budget FY2023 FY2024 Page 64 P la n n i n g a n d Z o n i n g E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $1-75 $1.5 Si.25 i1 $0.75 $0.5 $0.25 $0 Capital O utlay e O perating Expenses e Personnel Serv ices r;;;;;;;----- - e FY2021 FY2022 I FY2023 FY2023 i FY2024 FY2023 Budgeted Actual Actual I Budgetec;I Actual Budgeted vs. FY2024 I Budgeted(% I I Change) Expense Objects ' ----~ -- Personnel Services $0 l $l'!ll,77~_ ~ SALARY ALLOCATION $89,000 $30,768 ' $44,000 -50.6% i --- ··------- SALARIES AND WAGES I $253,518 1 $268,313 $278,000 $245,153 $312,506 12.4% . OVERTIME I $1,181 $379 $3,000 $2,469 $3,000 0% - -----, -·------ CELL PHONE/ CAR ALLOWANCE I $4,505 $6,636 $6,000 $6,456 $6,000 0% ----- --+- - --------·---- VACATION EXCESS I $0 $0 $0 $1,563 $0 0% - . - ---- PAYROLL TAXES I $20,109 $20,284 $22,000 $19,027 $24,000 9.1% ! ·- -- ------ -- ------ RETIREMENT CONTRIBUTIONS $8,583 $22,999 $34,000 $26,566 $37,000 8.8% ---~-- ·- ------- ----- --· LIFE, HEALTH, DISABILITY $20,005 $30,322 $43,000 $29,230 $45,000 4.7% INSURANCE ---------· ·-•-- WORKERS COMPENSATION $953 $1,130 $3,000 $2,965 $3,000 0% ---- -· --·--- UNEMPLOYMENT $138 $0 $0 $0 $0 0% COMPENSATION SUN PASS $0 $0 $0 $0 $240 N/A -- ·---· Total Personnel Services: $308,992 $541,843 $478,000 $364,196 $474,746 -0.7% ------·-- ------------- -- - Operating Expenses ----- ----- - ·--- PROF SERVICES-STRATEGIC $36,186 $0 $31,200 $8,715 $87,500 180.4% PLANNING -- ---- -- ·- -----·- ------------------r---- ----------- COURT REPORTING - SPECIAL $1,248 $474 $2,000 $2,502 $4,000 100% MAGISTRATES 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 65 ; N a m e i l. - I I ( -· CONTRACT SERVICES - CUSTODIAL SERVICES ---- ····---------- - TRAVEL & PER DIEM 1 -·. --- •-- ·••---· --- . - ------· --· .. -- COMMUNICATIONS L. ! ,.... POSTAGE & FREIGHT UTILITIES RENTALS & LEASES PROPERTY & LIABILITY INSURANCE REPAIRS & MAINTENANCE - VEHICLES REPAIRS & MAINTENANCE - VILLAGE HALL PRINTING & BINDING OFFICE SUPPLIES OPERATING SUPPLIES IT EQUIPMENT <5000 AND SOFTWARE r I - - ---- -+· ·-·--+·- $2,490 $7,097 $7,459 i $7,058 ___ 1 1 _ ·--·-·-·-+ ···-····-·· ...• __ ·---~I ·····-·--j-· __ $376 ' $2,204 $3,340 $7,503 . ······-+--•-·· ··---·-··1· · · -·- ·-··· i ·· -·· --- -- ·---····-I···-··· . $4,593 $3,679 $0 ! $2 960 : f _' -~ $7,100 $70 OPERATING SUPPLIES - UNIFORMS OPERATING SUPPLIES-VEHICLE FUEL MEALS & EVENTS I -· FY2021 ! Actual --·- ! __ ,_._ --· -· -•- ··i- ---r - ----t --i- i -( I $376 $6,277 $397 $3,527 $708 $7,154 $502 $1,184 I - _J __ $0 I I ··-r· $0 I $335 $2,998 $1,869 $3,077 $0 $2,822 $2,961 $1,567 -·-···-+-· ·---, -- - : $7,674 . $1,012 .. -1---···-·--·· ·-· ··-·- I $4,277 I $3,447 ~---- $2,484 $1,304 --·-· .. t~· -··--·- $495 $508 ·- ·f - - ... ,- - - $3,437 1 $3,240 I - -·. ·-+----·· $1,600 $419 I ·---·-··•···- -l---- 1 $0 $0 i $1,600 $3,000 , $1,871 -!--- -----!- $3,200 , $2,054 $0 $9,438 $323 ... ---i--- 1 $0 I $0 $414 --+-------- -,-· ·----·-· - $0 ' $0 i $340 SUBSCRIPTIONS & MEMBERSHIPS TRAINING Total Operating Expenses: - ·--· - -·- -- ·-- ·---- e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II $1,000 $0 ' $3,302 $400 $1,58L, $4,600 ----:;-·--· $6,368 , ·-··--·+· $1,100 --! $3,468 : $870 $5,418 I $1,600 $Q $3,000 -r··· $2,500 $4,200 $8,757 $0 $0 $500 . ' FY2023 Budgeted : vs.FY2024 Budgeted (% i Change), .... -··--- ·-- -j i 8.6% , 37.7% -1 N/A I 0% 39.6% I 75.8% 57.6% 0% 0% 0% -21.9% N/A -7.2% -100% 0% N/A ···---+-·-- r $135 $3,27L, $1,795 I $1,508 $1,095 -39% ,---- - t -· ---1- - -- -··-- $0 I $1,125 $2,000 ' $2,071 $4,500 + ~2~% $6;,873 i $30,838 $67,;~;7--$~~~~~ $141,060 ' 108.8% -~_$376.BGd - ~72~68~ L __ _$545.S~~r ~~~8~~~-J __ . -=~6~5~~06--i ~-~~---~~- ,2.~~-1 Page 66 P a r k s a n d R e c r e a t io n Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" eM.cP-OSe Statement P ro v id e re sid e n ts o f th e V illag e of Key B isc ay ne w ith access to eng ag ing and active fa ci lities, program s, and eve n ts tha t m e e t th e e m o tio n al, soc ial, and p h ysical needs of the com m unity. Functional ResP-onsibilities T h e d e p a rtm e n t ad m in isters the p rog ram m ing , staff ing , m aintenance and operation of the Parks, C o m m u n ity C e n te r, an d A th letics div isio ns. This incl ud es C ultural Events, Special Population Program m ing, Athletic Pro g ra m s, an d C o m m u n ity P ro g ram s an d Events prog ram m ing . Prior Year Achievements and Highlights • C o m p lete d P a rad ise Park • R efurb ishe d H am p ton , Lak e and B ea c h Parks • R en o v ate d C o m m u n ity Center Poo l • U p g rad e d C o m m u n ity Ce n te r ca rd io eq u ip m ent. • La u n c he d sp e c ial needs p rog ram m ing and staff train ing prog ram • Im p rove d C o m m u n ity Cente r la nd sca p ing • B ro a d e n ed C o m m u n ity P ro gram s & Ev e nts • R en o v ate d the V illa g e G reen Sp la sh Pad • St. A g n es LE D F ie ld Li g h tin g Re trofit (u n derw ay) Fiscal Year 24 Goal Based Actions • Im p rove A th letics P rog ram an d Sp o rts M an ag em ent • E n h an c e Ex isting A th le tic Field s.S A cq u ire A dd itio nal A thletic Venues • M ain tain an d Im p rove A cce ss to B eac h • En h an c e C o m m u n ity Center O p eratio ns, Functionality and A ppearance • En h a n ce an d D iv e rsity C om m u n ity Pro g ram m ing • Im p ro v e Pa,r~s O p eratio n s an d M aintena n ce How We Measure Success • A th letic s pro g ram satisfac tion surv ey re su lts • Red u c tio n o f the Co m m u n ity Center's bu d g et subsidy by increased revenue generation. • In c re a se in the n u m b e r of cultura l prog ram s off ered • In c rea se the n u m b er of sp ec ial needs p rog ram s off ered and att endance • In cl u sio n o f a new ad u lt athletic leag u e to the season's calend ar 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 67 P e r s o n n e l C h a r t Parks & Recreations Full Time FY20-21 FY21-22 FY22-23 FY23-24 Parks, Recreation & Open Spaces Director 1 1 1 1 Assistant Parks & Recreation Director 1 1 1 1 Executive Administrative Assistant 1 1 1 1 Parks & Athletics Proqram Manaqer 1 1 1 1 Community Program Coordinator 0 l 1 1 FT Total 4 5 5 5 Parks and Recreation Expenditures Summary $2,115,752 $107 ,4 49 (5.35% vs. prior year) Parks and Recreation Proposed and Historical Budget vs. Actual 2.500k 2 00 01< 1,5 00 k I OOOk 500k FY20l7 F'/2018 FY2019 F'/2020 F'/2021 e Actual Budgeted G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II FY2022 FY2023 F'/2024 Page 68 P a r k s a n d R e c r e a t io n E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $2.5 $2 $1.5 $1 $0.5 $0 Capital Outlay • Personnel Services e Operating Expenses -----··---------------·------- ----------- ---------------~----~ FY2021 ! FY2022I FY2023 Actual i Actual I Budgeted I I Name Expense Objects 1-----------------·--··-·---- Personnel Services FY2023 Actual FY2024 FY2023 Budgeted Budgeted vs. FY2024 Budgeted(% Change) 1----------- ----- .. --··-----------11-- -------,.'-----+------+-----+'-----+-------i -~-~-----, ...... : ----+-----+----i-------+------i SALARY ALLOCATION $0 $71,07S -$66,000 $11,768 -$75,000 13.6% SALARIES AND WAGES OVERTIME !------------- --- ----·-- OTHER PAY- LONGEVITY BONUSES CELL PHONE/ CAR ALLOWANCE $396,183 $411,912 $533,000 $347,447 $595,208 -------+- $ O $2,434 $4,000 $101 $4,000 $0 $400 $6,000 $0 $10,000 -•·----- -- --·----1------+------·-+------+-----1------+-----; $3,850 $S,308 $6,000 $4,731 $6,000 ,__ -·-· ------ VACATION EXCESS PAYROLL TAXES 11.7% 0% 66.7% 0% $0 $21,551 $38,000 $21,206 $41,000 1---------·------·-----1------------·--+-------<------+------+------ $0 $336 $0 $0 !-----------·- ··-·--·-----··--------------t-----t-------+----·---1-----+-----t----·-- COMPEN5ATED ABSENCES $27,673 $6,831 $0 $418 $0 ---· . -·-·------------+·----+------1------1------ $24,817 $31,885 $42,000 $27,899 I $46,000 -----·-------------- ----+------+-------- f-------+------l------+--------- $37,642 $40,128 $64,000 $38,837 $70,000 -----+------t-------+-------1 $24,lS8 $39,396 $47,000 $30,094 $48,000 SICK PAIP $0 RETIREMENT CONTRIBUTIONS LIFE, HEALTH, DISABILITY INSURANCE 7.9% 0% 0% 9.5% 9.4% 2.1% $1,101 $1,038 $1,000 $988 $1,000 -··· ------·-----·--------------··------------+-----t--------if--------+------+-------, $0 $0 $0 $0 $300 1-----------------------1------1-----1------+-----+------1------; $631,958 $675,000 $483,825 $746,508 WORKERS COMPENSATION SUN PASS Total Personnel Services: $515,424 0% N/A 10.6% 1--------------------+------t-----f-----+------+-----+------ Operating Expenses ---·------·-----------------+------t--------- ------+-----,-----------···-- PROF SERVICES-STRATEGIC PLANNING PROF SERVICES- RECRUITING/HIRING $5,000 $36,100 $20,000 $0 $60,000 200% $4,048 $0 $0 $0 $0 0% 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 69 r-· - -- - ... I Name I ---- ··-···r - Actual I 1· : CONTRACT SERVICES - CUSTODIAL SERVICES TRAVEL & PER DIEM COMMUNICATIONS UTILITIES· FIELD LIGHTS/DOG PARK RENTALS & LEASES PROPERTY & LIABILTY INSURANCE REPAIRS & MAINT · VEHICLES REPAIRS & MAINTENANCE - FIELDS REPAIRS & MAINTENANCE· DOG PARK REPAIRS & MAINTENANCE -ARTIFICIAL TURF MAINTENANCE REPAIRS & MAINTENANCE - PARKS/PLAYGROUNDS ,- 1 ..:::!r - l $19,974 I ---- - ~ $1,800 : $7,432 '- . $8,698 I $9,S06 , $9,687 $11,696 i ·-···-. - .. + - . ·-- - . - · ( ·-· ----·-··r ····-·------ •- - -·- - ---· - _,_ ::::::+---~~~1!l·-·- $75,1:: .... !~~~I:+ - $8S,9:: --r $64.~47 -1 $53.803 $55.696 $56.336 $93.97S ···- -- . -::;:;-i-. - --·- I . ----- - ----··-~· _ $8:~o~I $7,157 ~--$~.soo __ $_1,8_0.;_J $36:7_~-~-L- _ $111,769 J -~47,o~ _!'._?~S~~ _ ' I $19,157 1 $30,182 I $33,000 --·· ·--t- - 1· --··- $17,316 j $28,900 : r·---- ' - +- $0 I t $1,232 ·----i- Actual $80,297 , $7,127 $16,698 $784 I FY2023 I Actual $90,24s 1 --,-- --, --·-- -1- C?N:r_~A~~ ~~~~~~E~ --l~~AN~_PROG~'.:_~ T __ $._?S,00~-f---$~?_:?_?O COMMUNITY & CULTURAL EVENTS , $1L,,833 I $38,267 . . - ..... - -- - ·---·- ---'-- ... f- PROMO EVENTS· WINTERFEST $101,~~~ L-- $1S8,510 .._ _ PROMO EVENTS· ADVERTISING $1,350 1 $2,498 1 L. $26,780 svs.ooo I --+ $30,000 $0 $110,390 $30,000 + sis.coo I $16,640 $601 $0 -+--· $27,541 I $82,295 $16,000 $1,385 i $62,705 $14,064 FY202;:T - FY2023 Budgeted Budgeted vs. FY2024 Budgeted (% 1 Change): i . .I $22,152 $5,000 $4,000 $0 -+ $42,000 j 1- 10.9% 177.8% 23% 14.3% 0% 68.7% 14.3% ·100% 27.3% $0 0% \ PROMO EVENT- CONCERT SERIES :----·--- ·--- . - - PROMO EVENTS· JULY 4TH f---- -------- --- ... - ·---- -------- ! PROMO EVENTS- VETERAN'S & MEMORIAL DAY PROMO EVENTS- SEASONAL HOLIDAY , DECORATION 1- ·- ~~~~o E~iN-T-s-~i:ME~ ;N-~HE~R-Ei~ $83,260 11% PROMO EVENTS· LIGHTHOUSE RUN l PROMO EVENTS- FALL FESTIVAL i---··--- . - .... ···---·--· --· ·•-- ! PROMO EVENTS- EGG HUNT ; -----t-·- PROMO EVENTS- DOG PARK EVENT t - - - P-ROM;i::~ENTs- BOAT P~RADE - -r ----PR~;;;;~E-;,,·i::NTS-ARTSC~LTURALA~~- - - EDUCATIONAL EVENTS : - -- -- -- ---- -- - - - - -- -- - PROMO EVENTS- SPECIAL NEEDS PROGRAMING KEY BISCAYNE YOUTH COlJNc.11 SPECIAL EVENTS· GIRL SCOUTS TROOP 2312 KEY BISCAYNE SPECIAL EVENTS· KEY BISCAYNE FILM ~ F_ES~~:_ __ _ _ I ' ~~:~~~:VENTS· KEY BISCAYNE SPECIAL EVENTS - KEY BISCAYNE CHALLENGE SPECIAL EVENTS- GLOW: CULTIVATING INNER & OUTER BEAUTY $1,42S $4,243 $~- I $5,632 I $1S0,913 - . $200,373 j -+ -·- •- . . .. (. -- -· --- -- +· - ·---·- -- ' I $0 $0 ; $3,000 I s~T- $112.500-r L $0 ·----!. - $0: ... .J. $0 I -:- $4,631 $36,187 $161,850 $4,300 $106,344 I $27,800 -7.3% . -- ' $3S,OOO N/A ---· ------ -- $76,800 -30.4% $30,000 0% $0 -100% .. -1 $4S,OOO N/A i $205,170 2.4% ' ' --1 $5,500 83.3% -- $0 J1 __ 510~~~~- _, __ $3.28s ~ $10.0001 - - · - 1-- - I - ' - • ·-- ··-- -r----- $12,000 j $12:00~-f $15,932 $18,000 $~ T $0 r - $8,000 , $S,808 $8,000 -$~i $0 1 --$;,;;o ! --i;~;~ T $3,000 i--··-- 1 I- - - f $0 I $0 I $2,500 ' $0 I $2,S00 0% _:; L_ -fa \: - .'.~::: t _ ~;~::>~::::J ~o:; I ~o_L ~:-~ sso.ooo . ~.?j___ .,- .. $_? J - - $0 i _ . J_~~.??-, . $0 I so $0 l ! I 0% $0 --t-- $0 $0 $0 I ! $0 $0 ----- --t.---------·•--- 1 $0 I $0 ::i · ·.- e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $0 $0 $11,342 $0 I $0 ·-- I _ $5,000 I $20,000 13.9% I - - --1 0% I ' 50% I 0% I •· - ---- ----- -- . -· $0 ' $50,000 $S,OOO $0 i $5,000 I - t - I $0 $16,500 0% N/A N/A N/A Page 70 --------------------- ---------~----~----~ ------~----~----~ Ii FY2021 FY2 022 FY2 023 FY2023 ; ! Actual Actual Budgeted Actual · Name FY2 024 FY2 023 Budgeted Budgeted vs. FY2 024 Budgeted(% Change) CURRENT CHARGES - SENIOR TRANSPORTATION ---------------------'--- ----+---------+-------j-------+-------j-------- SENIOR ACTIVITIES $0 $40,417 $0 $79,844 $43,BOS $96,000 $850 $141,499 $0 $139,BOS -100% 4S.6% -------------------------+-----+-----+------+------,--------+--------! SPECIAL EVENTS - CONCOURS i 1 D'ELEGANCE $0 $1,sso $24,ooo -$ssi $26,400 I 10% ___ s_P_E_c_1_A_L_E_v_E_N_T_s-_v_o_u_T_H_L_EA_D_E_Rs_H_1_P __ ,_I $_0 $_0-+ __ $_1s_,_70_0__, __ $_1_0_,o_s_s_+-i l $_0__,/ -_1o_o_o/c--<o ----~-P_ECIAL EVENTS- PIANO FESTIVAL $0 $0 $3S,400 $3S,912 -~ $38,900 ! 9.9% SPECIAL EVENTS- CITY THEATER/READS $0 $0 $16,SOO $16,SOO ' $18,lSO I 10% SPECIAL EVENTS- CHILDREN'S BUSINESS $O --- + ----==-t·--···------- FAIR $0 $6,000 $6,771 $6,SOO I 8.3% -------------------+------+-----+------f---------------t---------1 SPECIAL EVENTS- KB CUB SCOUTING $0 $0 $10,000 $0 ; $5,000 -SO% --------------------------+-----tf-------j----- ------ -------t------------J SPECIAL EVENTS- IT TAKES A VILLAGE $0 $0 $10,000 I ~9,22~ , I I SPECIALEVENTS-COMMUNITYHOLIDAY $O $O $S,OOO' $0: $SOOO 0% CELEBRATION ---L- --- . ·- __ · --+------< OFFICE SUPPLIES $1,482 $S,824 $6,000 __/ -- $4,08_8_-+- __ $_6_,o __ o_o-+ o_% ....... OPERATING SUPPLIES $2,921 $3,79S 1 $Q ~ $_0 $0--J-----0-%--+ IT EQUIPMENT <SOOO AND SOFTWARE $6,S93 $3,026 i $6,219 i $7,893 $7,7S2 ------------j-----1----- - ----+----- +-------j OPERATING SUPPLIES - UNIFORMS $0 $238 I ~---$1,000 _; $24 $2,000 OPERATING SUPPLIES -VEHICLE FUEL $2,724 ! $5,24S j~ $8,2S0+-1 ! --$-S-,7-23-+---$-2-,0-0-0-+-----7S 8°_¾_, t·-· -----·· +---- ---···- OPERATING SUPPLIES - PROGRAMS $18,139 I $16,7S8 1 $0 $S4 $0 MEALS & EVENTS $0 ! $0 -----$0--;e----$-1,4_3_S-+----$0--;e-----O-o/c-o 1 SUBSCRIPTIONS & MEMBERSHIPS ' $7,726 $1,058 $0 $S2 I $0 0% TRAIN I NG i --$·1--,7-7~S_....,i $_6_0_S-+--$-2-,0-0-0-+--$-1-,9-6_3_~!--$-3-,0-0-0-+----5-0-%--j ,___T_o_t_a_l _O_p_e-ra-t-in_g_E_x_p_e_n-se_s_=____ ~I $~~~~9~ -+l-$_1,_0_22_,_39-l-+-$-l,_3_3_3,_3_0_3--+--$-l,_0_8_0_,ll_l--+--$-l,_3_69_,_2_44_+-----2._7_%_. Capital Outlay ------------------ -----+------+-------+------+------f------ CAPITAL OUTLAY - PARK IMPROVEM ' $S,912 $O-t $_0-+----~~-+-----$_0-+- 0_%-, CAPITAL OUTLAY - P~~?~A_~_EQU I PM ENT --t--$_9_,4_4_6-,.. __ $_9_,0_36__, $_o-+- $_o-,.. $_o_+----------Oo/c_o _ Total Capital Outlay: __ $15,358 $9,036 $0 $0 $0 0% :!~~-al EXP_~nse _Ob~c~: - - '/. _ -- ., __ J _ $1,132-,1-8_0 __ ._ __ $_-l,_-~-63 ,-3_8=5= ---J_-2,-~-~-~-=--0-3-+_-!-l=,5=6~3-,_9_3_.:_ __ +-_-!-2-,l~~-,7-_~--2-+_-_-_- __ - -_-_ ~ .. ~~'.'._ $0 -100% 24.7% 100% 0% 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 71 C o m m u n ity C e n te r Mission Statem ent: "To Provide a Safe, Quality Com m unity Environment for all Islanders through responsible Governm ent" PurP-ose Statement The Village of Key Biscayne Community Center (KBCC) has been a vital part of the community since it opened its doors on October 30, 2004. The KBCC Division offers an array of programs and activities to keep Key Biscayne residents of all ages physically active, mentally stimulated, and socially connected. Functional ResP-onsibilities The KBCC is a 2-story, 43,000 square foot facility that serves as a Fitness Center, Youth Center, Senior Center, and Cultural Arts Center. The space features ah outdoor 25-meter Swimming Pool, Basketball Gymnasium, Indoor Playground, cardio and strength training equipment, underground parking garage, among many other amenities. The Division operates 361 days per year thanks to a dedicated team of 44 part-time and 6 full-time public servants. Prior Year Achievements and Highlights o Renovated Community Center Pool o Upgraded Community Center cardio equipment o Upgraded Community Center lighting throughout the facility to LED o Launched special needs programming and staff training program o Improved Community Center Landscaping o Broadened Community Programs & Events Fiscal Year 24 Goal Based Actions o Enhance Community Center Operations, Functionality and Appearance o Enhance and Diversity Community Programming How We Measure Success o Reduction of the Community Center's budget subsidy by increased revenue <:Jer1erdliur1. o Increase the number of special needs programs offered and attendance. o Number of Participants in Programs o Community Events and Attendance o Number of Community led Programs and Events 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 72 Personnel Chart Community Center Full Time FY20-21 FY21-22 FY22-23 FY23-24 Youth Services Coordinator 1 1 1 1 Front Desk Manaqer 1 1 1 1 Adult Proqram Manaqer 1 1 1 1 Senior Recreation Supervisor 1 1 1 1 Recreation Supervisor 0 0 0 1 Gvrn Attendant 1 1 1 1 Head Lifequard 1 1 1 1 Front Desk MOD 0 0 0 1 FT Sub-Total 6 6 6 8 Community Center Part Tim.e FY20-21 FY21-22 FY22-23 FY23-24 Life Guards 7 7 7 7 Room Monitors/ Beach Ranqers 23 23 23 21 ' Toddler Room 4 4 4 4 Front Desk 10 10 10 9 PT Sub-Total 44 44 44 41 Community Center Seasonal FY20-21 FY21-22 FY22-23 FY23-24 Summer Camp Counselor 10 10 1.0 10 ~ Sesonal Sub-Total 10 10 10 10 Total 60 60 ~o 59 Community Center Expenditures Summary $3,152,112 $132,128 (4.38% vs. prior year) Com m unity Center Proposed and Historical Budget vs. Actual 3.500k 3.000k 2.500k 2,000k 1,500k l .OOOk 500k 0 FY2017 FY2018 FY2019 FY2020 FY2021 e Actual • Budgeted 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II FY2022 FY2023 FY2024 Page 73 C o m m u n it y C e n t e r E x p e n d it u r e s by E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $3.5 5'.l $2.5 $2 si .s So.5 so Capital Outlay e Personnel Services e Operating Expenses Name Expense Objects Personnel Services FY2021 Actual' i i -t-------- -L- I -r- SALARIES AND WAGES OVERTIME OTHER PAY-LONGEVITY BONUSES - --- --- - _,_ -i - CELL PHONE/ CAR ALLOWANCE VACATION EXCESS COMPENSATED ABSENCE$ PAYROLL TAXES RETIREMENT CONTRIBUTIONS LIFE, HEALTH, DISABILITY INSURANCE WORKERS COMPENSATION _ _J_ I $Sl7,769 I - --- ---r $69 I $6,4S2 $0 $0 $13,829 $38,443 $21,789 UNEMPLOYMENT COMPENSATION SUN PASS Total Personnel Services: $23,310 i-------- i $0 ' $712,218 I-------- ! r Operating Expenses PROGRAM REVENUE SHARES CONTRACT SERVICES - CUSTODIAL SERVICES ,_ I $366,758 +---- ) $251,235 ··•·· r - FY2022 [ Actual I ----l $809,905 $3,367 $4,451 $23 $76,476 $8,242 ·- r $63,338 $1,473 I $0 $1,027,342 ~- ----·- ... 1 ---- T FY2023 Budgeted i i I ----r - --- ---t -- ·-- J_ . FY2023 i Actual, i ·---~ ·1 r $1,o_s4,?o?_~ _ -~12~.1s1 l $12,000 i $809 $s,ooo-! $0 $0 $946 $75,000 $0 $84,000 $40,218 $37,005 $46,000 ' --- - -~---- $50,339 $64.0ll $81,000 $79,051 $23,000 $0 $0 $1,323,000 $9,247 FY2024 ! Budgeted! FY2023 Budgeted , vs. FY2024 , 1 Budgeted(% Change) i -- -- i '-·- - - -- $1,043,353 • $12,000 ' $0 $0 ' $18,000 ·--~-;,-~;---1:~ 1 .·- $56.737 $723,000 -·· _.._ --- -··- _j __ 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II $22,725 $0 $0 $903,855 -- -t--·- j $78,000 $0 $7,380 $1,354,733 . -- -----+-· . --- ! $870,681 $956,250 I $565,259 - ---- - ,- . r szss.sos i $298.734 , $238,099 l _ j I·----•-···-·-- __ j__ ·- ·--- .. ---·····--· ·•-• ••• $956,250 i $309,175 -1%' 0% i -100% -, 0% i 20% 0% -3.6% 26.1% 57.9% - 1 -27.7% 0% N/A , - 1 2.4% I -1 0% 3.5% Page 74 r~· --------·- I Name FY2021 I FY2022 FY2023 FY2023 FY2024 FY2023 Budgeted Actual 1 Actual Budgeted Actual Budgeted vs. FY2024 Budgeted(% Change) - TRAVEL & PER DIEM $1,272 $1,956 $0 $0 $0 0% COMMUNICATIONS $27,027 $21,634 $27,816 $76,498 $13,231 -S2.4% --------- POSTAGE & FREIGHT $3,066 $3,945 $7,800 $2,329 $2,400 33.3% UTILITIES $86,574 $723,620 $125,600 $723,0S6 $736,398 8.6% -- RENTAL & LEASES $11,595 $77,645 $74,511 $75,220 $14,800 2% r-· ·- ... PROPERTY & LIABILITY $80,383 $68,789 $70,948 $77,870 $174,803 61.8% INSURANCE - ------ REPAIRS & MAINTENANCE - $197,079 $275,426 $23,700 $0 $32,100 35.4% COMM CENTER - ' ADVERTISING $2,549 $77,826 $0 $0 $0 I 0% - -----· - : - ------ CREDIT CARD FEES $11,107 $57,359 $59,800 $44,034 _ $59,800 0% ·-·- --·--· ---·· -·- : OFFICE SUPPLIES $7,334 $9,913 $6,000 $5,335 $6,000 0% -- ~----· -- OPERATING SUPPLIES $55,831 $49,691 $81,000 $61,226 I $97,000 12.3% -- IT EQUIPMENT <S000 AND $33,821 $37,611 $30,825 $36,815 r $67,422 99.3% SOFTWARE ------ ---t---------- ...... - --- OPERATING SUPPLIES - I $2,511 $7,286 $0 I $0 I $0 0% UNIFORMS l $0 $0 -- +------ $0 MEALS & EVENTS $0 ! $149 0% -•·• ----•--- - SUBSCRIPTIONS & MEMBERSHIP $3,397 ~454 $0 $406 $0 0% DUES i - -- I Total Operating Expenses: $1,141,539 $1,748,7~ ...... $1,696,984 $1,180,297 $1,797,379 5.9% -·-· ---- Capital Outlay ---- --- ----- - - - EQUIPMENT $31,058 $0 $0 $0 $0 0% -- Total Capital Outlay: I $31,058 t $0 $0 $0 $0 0% -·· -- ---·----·----· -- . --- -- -t--· -·- ---- -- -- -- I Total Expense Objects: l.!~884,~~- $2,776,086 $3,019,984 1_~2,0~~~ $3,152,112 4.4% ·- -------·-- -· --·-···-·-·- - ----- f) Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 75 Athletics Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" PurP-ose Statement The Athletics Division creates opportunities for Key Biscayne residents of all ages to participate in high-quality athletics programs. 7,994 children participated in our youth sports this past year, exceeding all prior year registration totals. The Division is staffed by 4 part-time and l full-time public servant. Functional ResP-onsibilities The Athletics Division operates directly or oversees contracts for the following sports: o Baseball o Basketball o Field Hockey o Flag Football o Lacrosse o Rugby o Soccer for Youth & Adults o Softball o Track & Field o Volleyball Prior Year Achievements and Highlights o Completed the procurement process resulting in the selection of a new athletics fields and parks maintenance provider. o Introduced new basketball league operator Miami Hoop School o St. Agnes LEO Field Lighting (underway) o Conducted an athletic program community workshop Fiscal Year 24 Goal Based Actions o lr rtpr ove Athletics Pru<,Jrdr11 dr1cJ Sµurls tvldrld<,Jer11er1L o Implement Athletic Program Usage Fee o Execute Season Modifications to Achieve Better Program Performance o Complete Soccer Program Management RFP Process o Maintain Existing Athletic Fields & Acquire Additional Athletic Venues o Increase Athletic Programming for Adults How We Measure Success o Athletics program satisfaction survey results o Inclusion of a new adult athletic league to the season's calendar 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 76 Personnel Chart Athletics Full Time FY20-21 FY21-22 FY22-23 FY23-24 Athletics Coordinator 1 1 1 1 FT Sub-Total 1 l 1 l Athletics Part Time FY20-21 FY21-22 FY22-23 FY23-24 PT Athletics Staff 4 4 4 4 PT Sub-Total 4 4 4 4 Total 5 5 5 5 Athletics Expenditures Summary $1,176,174 $175,690 (17.56% vs. prior year) Athletics Proposed and Historical Budget vs. Actual 1.2501< LOOOk 750k 500k 250k FY2017 FY2018 FY.2019 FY2020 FY2021 e Actual e Budgeted G V illa ge of K ey Biscayne I Proposed Budget Book 2024 I Budget Hearing II FY2022 FY2023 FY2024 Page 77 A t h le t ic s E x p e n d it u r e s by Expense Type Budgeted and Historical Expenditures by Expense Type $1.25 ~I S0.75 if, ~ I I e Capital Outlay ~ Gra nts and Aids S0.5 • Personnel Serv ices e Operating Expenses ~0.25 I I I I I $0 (, 'o ,°' n<:> n> (:)~v ~') (1;' .J,_'1,,"' c:,' n<:> ,.,,r;::iv .;{'I') (\'1,,"' .J..'" .,),_'' ,,,-V' ..(!, .J,_'1,, '< '<'. '< '< '< '< 'Name I ! Expense Obje.c:s _ I ~ , SU N PA S S I' - i Total Personnel Services: Personnel Services - ----·------ SA L A R Y A L L O C A TIO N SA L A R IE S A N D W A G E S SA L A R IE S -O V E R T IM E O T H ER PA Y -L O N G E V ITY B O N U S E S V A C A T IO N P A ID C O M P E N S A TE D A B S E N C E S PA Y R O L L TA X E S R E T IR E M E N T C O N T R IB U T IO N S LI F E , H E A LT H , D IS A B ILI TY IN S U R A N C E W O R K E R S C O M P E N S ATIO N Operating Expenses P R O F E S S IO N A L S ER V IC E S - R E C R U IT IN G & H IR IN G C O N TR A C T S E R V IC E S - B A C K G R O U N D C H E C K S C.O N T P A C.T S F R V IC.FS - FIF I n M A IN T E N A N C E -- T l --· - - - ·- - FY2021 I FY2022 \ FY2023 FY2023 1 FY2024 ' FY2023 Budgeted Actual I , Actual I Budgeted t Actual I Budgeted ~- vs. FY2024: Budgeted (% 1 Change)' -~~-~-- ---- +------- ~t~ -~t=-: $0 -$7l,07S $66,000P$ll,768 ! $75,00~ -~~ 01·:1:-' -~~:}::: ·::--$~~~~:: - !~:::l; +~-~~ ::.~:~ t--- ------- . --- ----- ----- ---- . - - --- --j- $0 $200 $0 $0 $0 I ----- - - ---- . - . ---- ----+-- $0 $7,260 $0 I $3,633 $0 ; I -- - - , $0 · $844 $0 , -------+--- - ----i---- $9,000 I $13,284 l $9,000 $12,780 l $6,000 - - --r- $15,S93 ·1· --·-- $13,508 $707 -----+- $15,646 .. r-- - $17,088 $16,474 $6,000 $5,241 $12,272 $8,000 l - - -1 $2,557 $2,134 $3,000 $0 $0 $_0 .i. ~ I I $162,510 $185,432 $199,000 G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $12,882 $2,965 $0 $198,775 $8,000 · -r $3,000 $960 $215,551 13.6% 4,3% N/A I 0% 0% 0% 0% 0% j 0% 0% N/A 8.3% ' ,_ ~ - --~- I- $13 $32 $3,500 $28 $0 -100% $9 $0 $0 $0 I $5,000 N/A ' ' - $0 $0 $0 $0 $.520,9'/'/ N/I'. Page 78 N a m e I FY2021 Actual FY2022 I Actual l FY2023 Budgeted FY2023 i Actual i I FY2024 FY2023 Budgeted Budgeted vs. FY2024 Budgeted(% Change) ~------------------+-------,t------+-----+--------1------+---------j PROMO ACTIVITIES - BASEBALL $494 $0 $0 $0 $0 f--------------------+----+-------+-------+-------+--------t-----------1 TRAVEL & PER DIEM $252 $288 $0 $0 $0 >-----------------·-----·t------·l-------+------+------1-------+------·-·- COMMUNICATIONS $1,526 $1,112 $2,788 $506 $1,173 >--------·----------+----+-----+-------+-------1-------+--------- UTILITIES $0 $0 $18,000 $117 $18,000 0% 0% -57.9% 0% RENTALS & LEASES $0 $208 $86,710 $89,844 $76,558 i ------ ------------·-·--- -- -,t------+-----+-------+------+------+----------, $0 $1,554 $1,619 $1,628 $2.143 l $0 $0 $215,000 $19,740 $120,000 $0 $871 $0 $0 --$0-+l------0°_¼_, -------------------------,-----+------t-------+-··- -· -----t-------- -------·- $0 $61,040 $64,000 $67,967 : $70,000 e----~~-~~-o_A_c_T~V~-1 E-s·-_-B_A_s_E_B_A_L_L - - __ ~:~_$_3_2_,1_51-+- __ $3_9_,7_2_8--+---$-3_2_,5_0_0-+_$_3_6_,8_8_5_ ~---J3~o_o_~ I- - -7_.7_0_¼_ 1 ___ PROMO ACTIVITIES - VOLLEYBA_LL __ t--_$_3_5,_3_8_0--+-_$_2_8_,2_8_9---+- __ $_4_0_,o_o_o __ ---~1,006 , $42,0_::~_J_ 5_o/c_o __ PROMO ACTIVITIES- ADULT i ATHLETICS $17,719 $50,070 $60,000 1 $21,500 1 $60,000 PROMO ACTIVITIES - FIELD HOCKEY $108,366 $123,124 I $135,00n. $124,493 1---$1:;,0~--- PROMO ACTIVITIES - RUGBY $39,120 $38,700 $42,000 $150 $0 f-----P -R _O_M_O_A_C_T_IV-IT_I_E_S LA_C_R_O_S_S_E __ -+----$-0-+---$-0-+--$;0:;;-~- - $Q -t• _$_2_0_,0_0_0___, 0_%_, f-------------------+-----+-------+--- --- ' ------·- l---------1--------1 PROMO ACTIVITIES - FLAG FOOTBALL -11.7% PROPERTY & LIABILITY INSURANCE REPAIRS & MAINTENANCE 32.4% -44.2% PROMO ACTIVITIES -VOLLEYBALL PROMO ACTIVITIES - BASKETBALL $21,026 $25,589 9.4% PROMO ACTIVITIES- TRACK & FIELD OTHER CURRENT CHARGES IT EQUIPMENT <5000 AND SOFTWARE SUBSCRIPTIONS & MEMBERSHIPS $26,000 $2,134 $605 I $2,864 $29,810 Total Operating Expenses: Capital Outlay i 0% $26,000 0% -100% 0% $0 $0 $30,000 $8,458 $30,000 t------------------ ----+-----+-------------- ----- -- ·------+------+---------, $5 $117 $0 $0 $0 ---------------------- -·---+-------+----·-- -------+--------4------+-------- $744 $2,269 0% 0% -20.8% -~--$-7-28-- -+----$-0-+ ---$-1,-5-03--l---$-0-+----$-1-,5-0-3-+--------0-%-· $258,923 I $~-71-,3-2-7-+--$-7_8_1_,4_8_4-+--$-4_1_2-,8-7-6-+---$-9_6_0_,6_23_+------2-2-.9-'¼-o-1 l ------·-- ~-----------~' ------ --·--->----+----+--------,f---------1 IT EQUIPMENT >5000 f $0 $2,916 $20,000 $0 $0 t-------------·--- -- --+-- ------ --·- ,.. 1------------+------+----+----------,'---------1 Total Capital Outlay: $0 $2,916 $20,000 $0 $0 -100% -100% ! ·-----·-----------i-· ~--------- -----·------- _j --·-----+--------- - - ---- ------------------ ---·· ! Total Expense Objects:__ ------··-- ~ $421,4_3_3~_$_s_s_~~~~ ~_!l,00~~~4- $_6_11_,651 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $1,176,174 17.6% Page 79 P u b li c W o r k s Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" - .... "Ii ~ •,, --- __ _, . ' - Puq~ose Statement Public Works is tasked with ensuring that the Village's infrastructure, roadways and equipment remain safe, functional and well-maintained. Functional ResP-onsibilities The Public Works Department is responsible for the design, construction, maintenance, and operation of public infrastructure and services. The department is also responsible for a wide range of services, including, road maintenance, transit services e.g. FreeBee stormwater systems, landscaping and grounds maintenance, waste management, public roads and buildings. Prior Year Achievements and Highlights o Completed Resilient Infrastructure and Adaptation Program Zone l 30% Design & Village-Wide Drainage o Assessment o Completed FPL Zone l Preliminary Design o Accepted into USACE Beach & Back-Day Study o Initiated Immediate Flood Control & Mitigation Projects o Achieved 98% Septic-to Sewer Transition o Installed Streetlights on East Enid Drive o Completed Village-wide Drainage Assessment o Expanded FreeBee to Six On-Demand Vehicles o Installed Eight EV Chargers o Completed Village-wide Pavement Condition Index (PCI) Fiscal Year 24 Goal Based Actions o Improve Crandon Blvd & Harbor Dr Traffic Mobility and Safety o Increase Alternative Transportation: Freebees & Susses o Install Streetlights and Repair Roads & Sidewalks o Complete Immediate Flood Control and Mitigation Projects o Implement Shoreline Protection Solutions o Complete Zone l Integrated Stormwater, Roadway and Utility Design o Develop an Asset Management-Based Maintenance & Repair Program How We Measure Success o On time and on budget completion of projects and studies o Number of drains & catch basins inspected, cleaned and repaired o Number of Rights-of-way maintenance and repairs completed e.g. potholes, street cleaning, sidewalk and o curb repairs o Number of facilities maintenance and repairs completed e.g. light fixtures replaced, bathroom fixtures u maintained and repaired, I IVAC and plumbing e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 80 P e rso n n e l C h a rt Public Works Full Time FY20.21 FY21-22 FY22-23 FY23-24 Public Works Director 1 1 1 1 Chief Resiliency & Sustainability Officer 0 1 1 1 Superintendent 0 1 1 1 Enqineer 1 i 1 1 CIP Proqram/ Grants Manaqer 0 1 1 i Maintenance Laborer 0 1 2 2 Maintenance Supervisor 'I 1 1 1 Resiliency Coordinator 1 1 1 1 Horticulturist l 1 1 1 Administrative Assistant/ Records Technician l 0 0 0 FT Total 6 9 10 10 ,, Public Works Expenditures Summaey $5,372,887 P u b li c W o rks P ro p o sed an d H isto rical B ud get vs. A ctual SM SM 3M 21Vl IM FY2017 FY2018 FY20·I9 FY2020 e A ctual FY202I Budgeted 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II $660,672 (14.02% vs. prior year) FY2022 FY2023 FY2024 Page 81 P u b li c W o r k s E x p e n d i t u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $6 $5 I £4 - V, I ] 1>3 Capital Outlay :;, - e Personnel Serv ices e Operating Expenses $2 - $1 I I so ;,- 4-'1,~,fb ,°' n<> n> <J'.'v nn; ·X"' ..('~ 15' "" '\,<, <, <,V 4-.f"l'J> -X'! '<.i_0, ..,_s, '< '< '<--\ '< '<-'- '< '< : Name ·--T-·- -·- FY2021 FY2022 I Actual I Actual I ·--·- --, FY2023. Budgeted I FY2023 i Actual i I ' I ! FY2024' FY2023 Budgeted ; Budgeted ' vs.: FY2024: Expense Objects Personnel Services SA L A R Y A L LO C A TIO N SA LA R IE S A N D W A G E S O V E R T IM E l r ---- --- -- C E L L P H O N E / C A R A LLO W A N C E LO N G E V ITY B O N U S i i I V A C A TI O N EX C E S S --- ·---t· --- - ----r -==t ----r --r· I ------•i- O T H ER P AY -A C T IN G P A Y S IC K P A ID C O M P E N S ATE D A B S E N C E S PA Y R O L L TAX E S R E T IR E M E N T C O N T R IB U T IO N S LI F E , H E A LTH , D IS A B ILI TY IN S U R A N C E W O R K E R S C O M P E N S A TIO N U N E M P LO Y M E N T C O M P EN SA TIO N SU N PA SS Total Personnel Services: l - 7 $0 I ·-·--··--1 $3~?~=-~~.I $1,829 : $3,023 1 ----/--· $10,47S $0 ' - - - - I $0 i $25,321 $27,916 r· - $Sl,634 I $7,496 $0 . i- $0 $467,408 i I I . I --- --i---- - --+ .. --- --- sno o:,-; ssszooo ~ $63S,046 $4,132 $0 $12,669 ----- -----1 $1S,654 , $0 - - ----· i·- --- ------------ - $0 $0 $0 $21,7~9 r $6,318 - - ------ $0 t ·- $S0,G93 $50,097 $81,754 $7,785 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $7,013,000 _ J ~7.ooo_ l $0 ' --1-- $12,000 - -----1 $7,000 ' --- ------ - - r $0 $7G,~O~-! $122,000 I ·+ $725,000 I f $12,000 -$235,139 +-- - I _ $737,76.2 --~ $1,105,515 $3,012 I $7,000 1 $0 I $4,000 --- t -------- $9,392 I $12,000 - $;;;~2--, $12,000 1· ------ 'i --·-··-' $3,588 · $0 i - ----· - --·-r --·- ---..,. - $19,393 ! $0 ------ ---- ··-··· ·-· + $0 ; $0 $S0,G40 ! $75,897 ! f $90,153 I $11,854 r· -$383,000 $82,000 $130,000 $142,000 $16,000 : Budgeted (% Change), I I I si.sso $0 i $0 I $0 ----j-- $0 · $0 I $0 i $600 , - -t i~14.~61 l - - $~.~~s.~~;4 ., f· - - - . f- ! I ! ~-- - J ------ --- - --l- -- - ·----- !.__ . 5.8% 9.1% 0% N/A 0% i - - --~ 71.4% : I 0% 0% I 0% 7.9% 6.6% 13.6% 33.3% 0% N/A 11.5% Page 82 ---------------------------~------------------------~ I I Name FY2021 Actual FY 2022 FY2 023 Actual Budgeted FY2 023 Actual FY2024 FY2023 Budgeted Budgeted vs. FY2024 Budgeted (% Change) 1----------------------------t-----------~----· -------+-------+-----1 Operating Expenses PROF SERVICES - CONSULTING $6,883 $94,579 $llS,000 $76,361 $295,000 156.5% SEAWALL DESIGN & WATER QUALITY $0 -----·------------------t---·----------i~----------<------+------+------e------- CONTRACT SERVICES - CUSTODIAL SERVICES $8,687 >------------------------+--------- --------+---------------------- ---·--·----- CONTRACT SERVICES - SCHEDULED LANDSCAPING }----------------------+-------+------+-----+---------< -- . -- CONTRACT SERVICES - TREE TRIMMING $302,013 $213,988 -----------------------+-----f--------r----- --+------+------------ ------- CONTRACT SERVICES - BEACH MAINTENANCE >---------------------+------;---------------- CONTRACT SERVICES-VILLAGE WIDE $61,290 $262,946 $7,S70 : --------------------+------+------+--- -··-------+------ ------+--------1 CONTRACT SERVICES - LANDSCAPING SERVICE $219,931 $234,924 $438,404 1 >---------------------+------+------! -----/- ------+------- --t-------f CONTRACT SERVICES - SPECIAL EVENTS $12,611 $0 $0 _j__ $0 ~---C-O_N_T_R _A-CT_S_E_R_V_IC_E_S L_A_N_D_S_CA_P_E----+-----f------ r- -· I -- PROJECTS & STORM PREPARATIONS $O $35,373 I $175,200 $0 I ,- c_o_N_T_R_A_C_T_5_E_R_V_IC_E _5_- _R_IG_H_T_O_F_W_A_v $_o _ -~10~?60 i J~8:?00-----i __ $_21_6_.7_7_8 $_20_5_,o_o_o---+- _6_0_.2_%_0-f TRAVEL & PER DIEM $913 , $3,434 I $11,210 $3,205 $8,200 t-----C-O_M_M_U_N-IC_A_T_IO_N_S $_1_6_,4-;-6 ( $7,359 l __ $_7_,4_4_0-+---$-7-,0-9-l-+---$-1-1,-0-8-1 -+---4-8-.9-%---, 1-----------------------+------;------1----,------+------t--------+- ------- POSTAGE & FREIGHT $_2_2_6_,____j $807 1 $400 $572 $800 ~--U_T_I_L_IT_IE_s ___,..I ----~-~11,70~-- _,__$_3_42_,_0_26--1--$_32_1_,s_o_1-+- __ $2_6_2_,3_0_7-+--$_3_4_2_,S_6_3 6_.6_%_o--j RENTALS & LEASES j' $6,270 : $424 $7,250 $907 $22,106 PROPERTY & LIABILITY INSURANCE _ -- ----- $6,0 __ o_7_i __ $_6_,6_9_o $6_,_29_6_----;,~64 $_9-,l8-4-----i--4-S-.9-%-:: REPAIRS FACILITY - PARKS + $_0--+ $_0-+ $_0 $_0--+- __ $_6_6_,5_o_o N_/A--1 REPAIRS & MAINTENANCE -VEHICLES I $8,162 $16,330 $24,000 $4,878 $9,000 -62.5% ----+------+-----+-----ll-----+--------- $53,194 $25,696 $91,764 $69,920 $105,600 $876,041 $25,243 $19,288 $0 $289,181 $812,622 $65,000 $47,336 $0 $342,672 $895,000 $35,477 $21,786 $0 $32,383 $0 $172,824 $0 $327,672 $661,34S -100% -31.6% 0% $780,000 -4.4% -12.8% , ,.. .. ---------< $7,569 $0 $414,694 $787,408 $0 -100% 79.6% 0% $0 -26.9% 100% 1,668.5% REPAIRS & MAINTENANCE -GENERAL -100% 15.1% ~------------- REPAIRS & MAINTENANCE - VILLAGE HALL REPAIRS FACILITY- FIRE STATION REPAIRS FACILITY - COMMUNITY CENTER $2,070 $2,500 $352,100 $168,934 $300,000 ·----- -t--···- ---------+-------+----------i---------i>--------- ------•-------< $0 $2,200 $77,400 $S3,733 $435,941 -- --- - ··--·- -----------+-----l-----t-------+-------+----- $9,515 $222,200 $90,180 $198,000 REPAIRS B. MAINTENANCE - ELECTRICIAN SERVICES REPAIRS & MAINTENANCE - CONTRACTS f-·---------- PLUMBING & BACKFLOW RECERT REPAIRS & MAINTENANCE - ROADWAY IMPROVEMENTS $0 $75,099 $24,248 -14.8% 463.2% -10.9% ~----------- --- - -----------+-- ---------1-------t----- +-------+------+------j $107,761 --------·------~·-•··- ---+----->-------------+------~ ---------- - $18,664 $0 $0 $0 $0 --------------+--------+------+------1 ---------+------+-----j $35,078 $34,494 $35,000 $28,762 $25,000 - - ------------+-----·- -----------<>-------------+------t---------i $40,570 $105,000 $76,048 $105,000 0% 0% -28.6% $30,000 $0 $0 -700% LANDSCAPING PROJECTS - SMALL/MID SIZE $55,624 TRAFFIC CIRCLE MAINTENANCE $175 $71,000 $1,300 $0 -100% >--------------------------+-------+-------+---- ~---------+--------ii----·---- $0 $0 $20,000 $0 $0 -100% $0 $0 $15,000 $0 $0 -100% 1-------------------------·------r------+------+-----+------1---- ----+------ $0 $0 $9,050 $9,000 $15,000 65.7% - ------------- ---------- -,------+------------ -------+------i--------------- $0 $0 $18,000 STREET LIGHT MAINTENANCE COMPOSTING PROGRAM TNR PROGRAM $8,089 $9,000 OFFICE SUPPLIES OPERATING SUPPLIES -50% $4,862 $2,103 $2,000 -------+---------i>--------+-- $49,989 $53,720 $0 $6,347 $4,500 125% - --·-------+-------, $47,531 $86,200 N/A G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 83 -- ~~;~;:r ·-~0 2 3 l Budgeted : Budgeted i I VS,! : FY2024 i 1 I Budgeted i ' I I 1 ; (%, . ! I \ ' ! : . $21.855 t- $30H5 t .. ''°''-',J. '"""' jL !~~~~L-~]:;:~ 1 I Ul-'1::~AI ING ;,UI-Jl-'Ut::;, - UNII-U~M" : :!,.sts4 1 :!,7tsL :!,u 1 $0 $0 ! 0% 1-- OPERATING SUPPLIES-VEHICLE-FU_E_L ;- ---$i~-r--- $13,376 .. . $0 ; --- -$7~2--;;-I - ---$~ t---- 0~ ~- ------ ---- - --:· ------- -+ --- L ---- ----+-- . . \ ~ _ _ __ S~,\L_:_~oo~~ -- .l $13,692 r !~~~- r·- __ -~-~_L _ --- $0_ [_ _ .. _ $0 • 0%_ I L ::'1_E_A~~~':"..~~!~-- __ $~~729 L --~~ $oj $5~-~ $~~~~---~/A 1 l SUBSCRIPTIONS & MEMBERSHIP DUES $5,503 ; $1,558 $0 ! $2,48S $2,500 i-- N/A -l 1 TRAINING-------- - .. -r- $6,031 1" $1,85;---~ - $18,000 $4,919 $7,000 I -61.1% ! i- _2o~al~!'~-_,;_;_;~_;_~_-x_p_-e_n_s_e_s_: -_: !~ii~~ii-~ $2~~;;~~~0 t $3,700,~~s_; $2,525,048 $4,244,772 r · 14.7%_ i i c;~i;a;-;;~tl;~--- ------- l -- ~ ·· - - - ·+ - -·-· -l - . ---•--- - ----- -- - -+- j PUBLIC WORKS YARD $61,322 1 $0 $0 $0 $0 ! 0% i I --:;:-otal~~~;;; O u ;lay: ------ - --$61,3~; '.- - - $~-+- $0 t .. $0 --- --;~·t~···-- o-i >---- . --------------- -i-·------t-:-------- r ---------, --- --1- --------1---- -----· 1 T ~tal EXP_E:_~_e __ ()_!>J_:cts: _ J __ $2,8~3~~98 l $3_=7!..'.3~~.i-~~~~~215 ;~~,339,51~-L~~'.~72,8~--- __ 1~% _ N am e - --- 1 FY2021 j Actual 1 ' FY2022 i Actual, FY2023 l Budgeted I ;~~~3r Actual: I IT EQUIPMENT <5000 AND SOFTWARE G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 84 A d m in istra tio n Mission Statement: "To Provide a Safe, Quality Community Environment for all Islanders through responsible Government" PurP-ose Statement The Adm inistration departm ent provides suppor t to all Village operating departments for coordination of financial, hum an resources, procurem ent, com m unication, info rm ation technology and other administrative efforts. Functional ResP-onsibilities The Village M anager is the Chief Adm inistrative Officer of the Village. The Manager is responsible to the Village Council fo r the adm inistration of all Village affairs, including planning, organizing, directing, staffing, coordinating, and budgeting fo r the w idespread program s and services provided to Village residents, businesses, and guests. The Village M anager is appointed by and serves at the pleasure of the Village Council and is directly responsible fo r executing Village laws, ordinances, and im plem entation 0f policies set forth by the Village Council. Prior Year Achievements and Highlights o Launched VKB3ll Resident Service App o Refined Strategic Com m unications Plan o Furthered Transparency on W ebsite o Aw arded $9.6M in Grants & Appropriations o Im proved Solid W aste, Storm water, Perm it/Inspection & Business Tax/Fee Collection o Updated W ebsite o Created Interactive M aster Agreem ent/Contract List o Updated six m ajor contracts: CustodialtlandscapinglStorm waterlAthletic FieldslFacilities Maintenance! o Right-of W ays Fiscal Year 24 Goal Based Actions o Im pro ve Resident Experience and Custom er Service o Stream line Budget and CIP pro cess o Establish Pro curem ent Process and Pro cedures o Enhance Strategic Com m unications and Com m unity Engagem ent o Upgrade Info rm ation Technology & System s Network o Advance Partner & Legislative Relationships How We Measure Success o Num ber ofV KB3ll registered accounts o Accuracy and transparency of financials o Personnel status (fill rates) o Turn over rate o Paym ent on tim e rate o Accuracy and tim eliness of info rm ation posted to the Village W ebsite and Financial portals o Ease of w ebsite navigationlW ebsite visits, click th roughs, tim e on site o Availability of all applications o Purchase order pro cessing tim e o M ajor pro curem ent processing tim e o Events att ended o Survey results e Village of Key Biscayne I Proposed Budget Book 2024 [ Budget Hearing II Page 85 Personnel Chart Administration Full Time FY20-21 FY21-22 FY22-23 FY23-24 Villaqe Manaqer 1 1 1 1 Chief Financial Officer 1 I 1 1 Comotroller 1 1 1 1 Chief of Staff 1 1 1 1 Human Resources/Risk Manaqement Director 1 1 1 1 -- --- IT Administrator 1 1 l l Accountinq & Payroll Clerk 1 1 1 1 Assistant to IT Administrator 1 1 1 1 Receptionist/Executive Assistant 0 1 1 1 Procurement Officer 0 1 l 1 Procurement Soec./Financial Analyst I 1 1 l 1 Chief Resiliencv & Sustainability Officer 1 0 0 0 Cornrnunitv Enc;aqement & Comm. Officer 1 1 1 1 FT Total 11 12 12 12 Administration Expenditures Summary $3,307,910 (9.61°,o vs. prror year) Administration Proposed and Historical Budget vs. Actual 4M 2M lfvl FYW17 FY2018 FY2019 FY2020 FY202! e Actual Budgeted 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $290,092 FY2022 F'/2023 FY2024 Page 86 A d m i n is t r a t io n E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $3 I iiiiii 07 I C • Capllal Oullay ~ $2 - I ~ ---- I e Grants and Aids I Other Uses ---= e Operating Expenses I I e Personnel Servlc;es $1 I so I I ,'I ,'<> ,"' ""' n,' ~'t~ 10i'J a,'- _i,_<l~ '1,<::, '1,<::, <::,' '1,<::, n<::, ,,_.,_ ,,_.,_ .,_o, ,,_.,_ .;._'); .,_,. .,_, '< '< '< '< '< -·----- ~1 =~1 - ------- Name FY2022I FY2023 FY2023 FY2024 FY2023 al I Actual. Budgeted Actual Budgeted Budgeted vs. ! FY2024 I I Budgeted(% ! I Change) ~· - --r-- - Expense Objects ! I --·------ I t i Personnel Services I I ---· SALARY ALLOCATION I $0 -$155,747 $0 $0 -$105,000 N/A - ------+--- 5% TRANSPORTATION ALLOCATION ------1-- -$14,822 -$21,030 $0 -$21,497 -$38,000 N/A ---- - 5% TRANSIT ALLOCATION i -$3,706 -$9,227 $0 -$5,374 -$9,500 N/A I ------- - ; SALARIES AND WAGES $1,059,730 $l,392,37S $7,456,000 $1,089,871 $1,647,956 13.2% - ---- ---·---·· --- OVERTIME $45,527 $22,104 $20,000 $692 $20,000 0% - ---· --- -----· CELL PHON'E/ CAR ALLOWANCE $14,342 $28,330 $28,000 $20,815 $27,000 -3.6% _,.. __ - VACATION EXCESS $0 $8,429 $9,000 $15,638 $25,000 177.8% ---------- -- COMPENSATED ABSENCES $21,874 $18,222 $0 $0 $0 0% ------- PAYROLL TAXES $93,591 $105,006 $108,000 $87,250 $119,000 10.2% - RETIREMENT CONTRIBUTIONS $114,610 $776,418 $175,000 $90,423 $191,000 I 9.1% --- LIFE, HEALTH, DISABILITY INSURANCE $104,522 $122,533 $141,000 $93,437 $127,000 -9.9% WORKERS COMPENSATION $1,106 $1,288 $2,000 $1,977 $2,000 0% ---- -------- ----- -----·-- UNEMPLOYMENT COMPENSATION -$7,606 $758 $0 $552 $0 0% --------·· -- .. SUN PASS $0 $0 $0 $0 $720 N/A Total Personnel Services: $1,435,168 $1,629,459 $1,939,000 $1,367,784 $2,007,176 3.5% - --- ------ ------~ ~-· Operating Expenses PROFESSIONAL SERVICES - HR $7,358 $18,654 $8,000 $11,305 $8,000 0% G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 87 [~a m e . i PROFESSIONAL SERVICES - COMPENSATION STUDY PROFESSIONAL SERVICES - BEACH FUNDING CONSULTANTS FINANCIAL SYSTEM WITH PUBLIC PORTAL COMMUNICATIONS PROGRAM RESILIENCE PROGRAM --FY2023r Budgeted I ! STRATEGIC PLANNING WORKSHOP GRANT CONSULTANT PROFESSIONAL SERVICES- STRATEGIC COMMUNICATIONS f SATISFACTION SURVEY _j___ BEST PRACTICE- WORKFLOW ANALYSIS I --i--- PROFESSIONAL SERVICES - CITIZENS STRATEGIC GOVERNMENT POLICY SUPPORT STRATEGIC GOVERNMENT POLICY SUPPORT (COUNTY) STRATEGIC GOVERNMENT POLICY : SUPPORT (STATE) 1-----~~i~-~ELAT;;~~~E~-R~~~~~~Tj~~- -·T -· I I FY2021 Actual FY2022T ' Actual· CONTRACT SERVICES - CUSTODIAL SERVICES COMMUNICATIONS ' r. -· - -·--- -- ---· -- ~ f ' ,- 1 ! POSTAGE & FREIGHT UTILITIES RENTALS & LEASES PROPERTY & LIABILITY INSURANCE REPAIRS & MAINTENANCE - VILLAGE HALI_ r - -•- -- ·--··-·-·- 1_ PRINTING & BINDING i I r KEY BISCAYNE COMMUNITY FOUNDATION I j [ c:_?MMUNITY ~NGAGEMENT OTHER CURRENT CHARGES & OBLIGATIONS - -- - -- -- ----- -- - - - -- CREDIT CARD FEES - ----------- ------- ----- COMMUNITY SPONSORSHIP ----¼-. I --~ I I $179,188 $300 , . .... 1 $49,500 , I·· $4,500 :,-s~1 $0 I -----l ~ FEDERAL RELATIONS REPRESENTATIVE AUDITING r·---~~~-~~ES-- - 1- ACTUARIAL \ F~NANc:_l~L~~~~~R I I I '1- .. RESID~~:1:.'.°XP~R~_NCE AND TRAINING I TRAVEL & PER DIEM j _ j __ $33,000 l l $0 --r -- ' $71,860 $33,744 $2,500 $3,000 , - -1--- ! $8,676 I ---- t· $0 : - -·--- --t- $2,322 ------r·- . _ $n,340 ] I $1,861 I --t- - -- ----, : $6,489 ·1· ' $11,833 r - - -- i- ! $28,289 I r----· - --- -1 . $14676 l , I - I· $1,486 -, i + $4,238 $0: - -1- $0 I I r - $0 $125,000 i $0 ' - -· -t - -- $0 i $25,090 , -1- -$88_1 $0 $126,100 $0 $0 $0 $0 ·-·- -+------ ! $2,994 $8,0CJ_O I . $26,134 $40,00;;-r ---- --1--- $0 -~-o,oo~J $0 $0 $0 $0 $0 - -+ t .. $67,716 i $112,000 ! ---r $0 j $0 $61,390 : _ $78,SOO_j $27,804 : $0 I $0 ; $6,500 $10,650 --- I $13,23S 1 -t-·· $25,164 1 t· $60,000 $0 $0 I G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $0 $0 $25,000 $47,42S ------t-· -- --·---; $30,000 $22,500 I I $0 $0 - -+-· ! $0 $0 $9,000 $14,258 I $0 -,--- $2;0-;0-r $i~~~ . - - - r - - . ---···--· C - •• • t $10,899 1 $15,000 i $9,053 ; ----!--- - -~;;~:-T- - !~_;11 ~ - - ::.~6:H i -·-- + $20,048 i $22,SS7 j $11,653 $7,760 j $24,821 +-- $0 $1,000 $0 $14,855 $402 $0 I $4,841 ·r ss.ooo . --i"~ t- $33,300 I -, ~0;3-r Actual! ' I i f $0 I I I $30,000 -~ $0 $0 $0 Sl,256 $8,378 $0 $0 ' $4,500 $10,470 I $11,757 $25,436 I . - T $0 i .j. $2,099 i ... l $0 ! ·1 FY2024 ' FY2023 : Budgeted Budgeted vs. '. FY2024 , Budgeted (% Change) $0 r I - $8,902 t $29,644 I $~"l $62,469 ; $49,500 ------~ - l $0 I $0 I . l_ -··--- ... J. _ $0 ' $0 ----- -+--- -- - $0 I $0 $0 $8,000 $40,000 - ··-1 $188,ooo I --····---1- $30,000 $25,000 $0 $18,000 $48,000 - --· ·r-···- ---- - + -• $37,603 I $45,000 $54,000 $72,000 $70,650 $71,000 $24,553 $38,000 -----~-- $0 $7,500 $9,000 r··- $15,489 ------------, $25,000 $41,346 $2,000 , I $2,000 l $0 : $39,100 I - - ---1-- -- $0 I __L 0% -100% 0% 0% 0% 0% 0% I 88% N/A 0% -100% N/A - ·- _L __ N/A I ----·I -598% I _N/A I I -9.6% ! ~;;, 1 N/A I 0% I - ! 8.6% o% I $20.000 , ~33% I I I $29.390 -28.4% I . -· -----!----- .. -·-··-- .. $4,000 I 0% $23,106 2.4% ----·- --r-- . $10,405 34.1% 66.6% N/A 100% 0% - ---~--- $10,000 100% -·--·· ·-·-+-·-· -- -··- - - $16,500 -50.5% -21% 0%; - __ .! Page 88 Name FY2 021 Actual FY2022 I Actual I FY2023 Budgeted FY2023 Actual FY2 0241 FY2 023 Budgeted Budgeted vs. FY2 024 Budgeted(% Change) ---·---------------- -----f-------+---------+------+-----1------1---------i PROFESSIONAL SERVICES - CHAMBER OF i COMMERCE $81,376 $81,375 $89,235 $S2,054 $92,805 I ---------------------~-----1------+------+------+------+------f BANK CHARGES $867 $0 $0 I $16,4Sl $18,000 l ---···-- ------ ----------+------+-------+-------!-- -----+-------+--------< OFFICE SUPPLIES $22,186 $24,478 I $18,500 $36,034 $29,293 l --------------------t------+------+------+------t------t---------1 OPERATING SUPPLIES $6,S96 $0 $0 $0 $0 I ------ ----------------------t-----1-··-----t------+------+-----+---·------ IT EQUIPMENT <5000 AND SOFTWARE $127,130 $0 $139,999 $104,061 -------+------+------+-----+------l------+------1 MEALS & EVENTS $3,937 $0 $0 $3,752 $8,000 \ t----------------------+------+------1-----1----------- SUBSCRIPTIONS & MEMBERSHIPS $5,686 $10,690 $9,156 $5,424 : $8.070 I ~=-· ~~T~-R~A~I-N_-I_N~G~~---_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_:t-_~---_-_-$=4=3-~9=:=====$_4-_,-6=10=:====$=2=3=,1=7_0----+-+---$-2-,-8-3-8 ! $2~--=-~-2--t-+-;----,_-5°_)6...., $893,879 $640,20_!1 _$_9_93_,_Bl_B-+- _S_6_6_4_,7_4_0 1 _s_1,_21_s_,7_3_4__,_ 2_2._3~-- I i : --1 4% N/A 58.3% 0% $190,208 I 35.9% N/A -11.9% Total Operating Expenses: ----------- Grants and Aids ---··--·-- ,---- : __________________________ _,_ __,_ _.. _ --+-------+--------- 0% >-·------------+-----+-------·-' GRANTS-EDUCATIONAL INITIATIVES $4,817 $21,130 $35,000 $2,S77 l $35,000 --~-o-ta_l_G_r _a--n-ts--a-n·d--A-i_d_s:----------+---$-4-,8-17--lt----$-21-,l-3-0-+--$;5-;,~-~:-si~77-1-+--$-3-5,-0-0-0-t-l----O-o/c_o_-l -------·- -+- -·--·- -- -+-----!-----~ : ! ------ -~r ----- --f-----f-------1 l Other Uses $S0,000 ~-- - -•----------------< $0 I $0 I $50,000 $0 $50,000 ~T_ot_a_l_E_xp~~_:e__ob_1e_:t_s: __ ~~=~----_- __ -_- __ - __ -=:-_·1-~--!_-,~-~-3-,_e-!-~-,- ~2,290,797 ~~.~~.'.~1! __ $2,o_J_s_,1_0_1-+-_$_3_,3_0_7_,9_1~--~:-----_-_--9-_.6:;: CONTINGENCY $0 $0 I $5Q,000 $0 Total Other Uses: 0% 0% e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 89 D e b t S e r v ic e M issio n S ta te m e nt: "To P rovid e a Safe, Q uali ty Com m u nity Environm ent for alt Islanders through responsible G overnm en t" B o n d s R e ve n u e B o n d s w h ich can be issued only by the autho rization of the Village Council, m ust be se cu re d by a ple d g e of an ap p rop riate an d ad equate revenue stream . All current debt is financed by Reven u e B o n d s as bank loans pledg ed by Covenant to Budget legally available non-ad-valorem reven u e s. G e n e ral O b lig atio n B o n ds can only be issued by voter approval at a referendum authorizing the p led g e of th e full fa ith and cred it of the Villag e. The State of Florida does not im pose a lim it on the am o u n t of de b t a m u n icip ality m ay in cur. The leg al authority fo r borro w ing m onies is provided to th e V illag e by Sectio n s 16 6 .021 an d 166.lll, Flo rid a Statutes. The Village has no outstanding general ob lig atio n de b t. D e b t R e strictio n s T he V illag e C h a rter re q u ires five (5) aff irm ative votes fo r any borrow ing (Section 4.10) and the ad o p ted an n u al bu d g et m ust be balan ced (Section 4.05). Section 4.10 of the Charter requires the d e b t b e lim ited by O rd inance. A lso, State law pro hibits a m ill rate in excess ofl0 m ills. Section 4.03 (9) req u ires th at each ele cto r receive a notice by m ail of the action by Council to initiate a capital p roject in excess of $500,000 . Th e M aster P lan req u ires that the V illag e pu rsue a prud ent policy of borrow ing fo r capital im p ro ve m e n ts or oth e r purp oses (P olicy 1.1 5). The Financi al Policy Statem ent has set guidelines re g ard in g de b t. O rd in an ce 97-l, Ja n u ary 16, 1997, lim its outstanding debt. Debt m eans any financial obligation of tf 1e V illag e w h ich is no t req uired to be repaid w ithin one year of its incurr ence, excl uding debt pay ab le fr o m an En te rp rise Fund . B ased on the 2021 budget and in accordance w ith Section 4.10 of th e V illag e C h arter, th e lim it is 1% of assessed valuatio n or an am ount that exceeds 15% of the an n u al ge n e ral fu n d expe n d itures, w hichever is greater. Village of Key Biscayne I Proposed Budget Book 20241 Budget Hearing II Page 90 D e b t S e r v ic e E x p e n d it u r e s S u m m a ry $1,311,302 -$703,531 (-34 92% vs. prior year) Debt Service Proposed and Historical Budget vs. Actual 15M 12.5M 10M 7.5M SM 2.5M FY2017 FY2018 FY20I9 FY2020 FY2021 e Ai:tual e Budgeted . 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II FY2022 FY2023 FY2024 Page 91 D e b t S e r v ic e E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $15 $12.5 510 S2.5 '50 1111 ! I e Debt Service ! Name FY2021: Actual ···---·--,------ ··--r-- FY 2022 FY2 023i Actual : Budgeted : I . ·-- ----·r-·· ---~-- ·- FY2023 j FY2024, Actual Budgeted ! ' Expense Objects Debt Service PRINCIPAL - CIVIC CENTER #2 PRINCIPAL - CIVIC CENTER #3 PRINCIPAL - CIVIC CENTER #4 PRINCIPAL - SEWER LOAN #l PRINCIPAL - SEWER LOAN #2 PRINCIPAL - SCHOOL IMPROV BOND #l PRINCIPAL - SCHOOL IMPROVE BOND #2 PRINCIPAL - POLICE VEHICLES/SOFTWARE PRINCIPAL - R[CP[ATIOfl DUS PRINCIPAL - FIRE RESCUEVEHICLES INTEREST- CIVIC CENTER #3 INTFPF<;T. <l\/1< ,FNTFP #4 l. ' + i ·I PRINCIPAL-KEY GOVERNMENT LTD l GEN OBLIG ! PRINCIPAL - KEY GOVERNMENT FIR-·E·-- l- --~~G_l':'I_E 20_21 _ : INTEREST- CIVIC CENTER #2 I $770.000 $7,SBl,471 $425,000 $26,570 $2,476,853 $4,178,242 $3,250,000 ' $0 $10,819 i ' $37,992 , . - - - 1- . - t-<;~:~q ·; ~--· ------>- .. (_ 1 --+ $0 I $0 $0 $27,254 $0 + I s;o $0 $79L,,867 : $0 $36,0G'J $0 ·-··--i- -- + $244,725 $0 I i $0 $1,631,000 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $0 $0 $0 I ---+ $73,888 $0 $0 $0 $0 $0 $0 $75,000 $0 + $75,000 $0+ -' $0 l --~~ : __ tn L t~ $0 - ·+ $0 $0 - t $73,889 $0 ' $0 l ···-·t· $0 $0 $0 $0 $1,819,000 $7,819,000 $75,000 $0 $0 <j;n .L -r·-- $0 $0 $0 $0 $0 -, $0 $0 .--1- -- $0 $0 $0 $1,145,000 $75,000 , $0 $0 tn- 1 -- __ ! __ FY2023. Budgeted vs. 1 FY2024: Budgeted (% I Change) 0% ! 0% 0% -700% 0% 0% 0% t 0% 0% 0% -37.1% 0% I -I 0% ! 0% n% Page 92 N a m e F Y2 0 2 1 A c t u a l FY2 0 2 2 i Actual FY2023 l Budgeted 1 I ,__ -----·----+------1-----------,------+- INTEREST - SEWER LOAN #l $l,S65 $880 $178 ------------------------- ---------+-- -----+- INTEREST - SEWER LOAN #2 $16,693 $0 $0 INTEREST - SCHOOL IMPROVE BOND#l $36,756 $0 $0 i FY2023 I FY2024 I FY2023 I Budgeted vs. Actual I Budgeted· I FY2024 ' Budgeted{% Change) 1 - $178 $0 -100% - $0 $0 0% $0 $0 0% - INTEREST - SCHOOL IMPROVE BOND #2 $23,619 $0 $0 I ! $0 ! I $0 0% $1.611 $0 $0 I $0 ! $0 1 0% ---$2_8_6·-+· -·-----$-0-+------$--0 t $_o_r_ --- $0 1---------~% -· INTEREST- FIRE RE~CUE VEHICLES $2,065 $0 $0 I $0 r - -- -W-i 0% --·· ~~=~,GOCEoNMCNT -- - $1 38 6 60 , $11 8.6'6 $'6 183 t $48~; i- ;a,o~;-r_- --:;:-;: E l ~NNT~1~E:;~2~EY GOV RNMENT FIRE $0 $1l,907 $lO,S84 , __ -- $5,2~~ 1= $9,261 -72 5% -~otal Debt Service: __ --~1_3_,4_5_3,_3~- $~,~~~~~~-$_2,014..'..8~-t-!l,96!,450__ $1,311,302 , -34.9~- ~~~:'_-~e~s:_ Objec~=---------- _ ~~3,45_~=.~ $1,864,688 --~ $2,~~'.!_~~l,96_1~~0 _ !~~~~~i -34.9% INTEREST - POLICE VEHICLES/SOFTWARE -·-· --- ------------ INTEREST - RECREATION BUS e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 93 F U N D S OV E R V IE W 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 94 G e n e r a l F u n d Functional ResP-onsibilities The General Fund is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is the major operating fund of the Village of Key Biscayne. Oversight of this fund is primarily the function of the Administration. Summary The Village of Key Biscayne is projecting $41.42M of revenue in FY2024, which represents a 72.2% increase over the prior year. Budgeted expenditures are projected to increase by 72.2% or $4.SlM to $47.42M in FY2024. $SOM $40M $30M $20M $10M $0 e Actual Revenue Source e Budgeted Revenue Source e Over Budget Revenue Source e Actual Expenditures Budgeted Expenditures FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 0 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 95 R e v e n u e s b y S o u rc e Budgeted and Historical 2024 Revenues by Source 1i50 $40 \;30 SIO Name I - to ,'I ,"" ,°' ()~() n' nO, ,-i'vrCJ ~ q'v n"' n"' ,:," f::>' </';' "<"' "<" y {<-\"! .. f, <.:"''" --1_'1; "<"' '< '< ---·-··---- ---·-r---- ·- --- - ··-·-r FY20211 Actual - - e Other Revenue Sources e Miscellaneous Revenue e Permits, Fees, and Special Assessments e Intergovernmental Revenue e Charges for Services e Taxes FY2022 FY2023 Actual i Budgeted Revenue Source L --------------- ------------ Taxes l i !- AD VALOREM TAX CHAPTER 175 - FIRE FIGHTER RETIREMENT TR UST FUND CHAPTER 185 - POLICE RETIREMENT TRUST FUND UTILITY TAX ES - ELECTR IC UTILITY TAX ES - WATER UTILITY TAXES - GAS COMMUNICATION SER VICE TAX I O~AI RlJSINFSS TAX (RTR ) Total Taxes: Permits, Fees, and Special Assessments FIRE INSPECTIONS FEE PUBLIC WORKS PER MIT __ , $25,241,443 ! - $442,551 $1,692,290 FY2023 Actual ________ , --- --· t ----~--- ' I ~- ---·- - ----+------- -- -+•- - +- --- --- - ·- j ! $25,246,775 i $27,249,77 9 l $27.444,517 $29,851,233 .. - · - t-· - -- 1- - - - $326.627 I $326,627 ! $0 -----·--i ---- - --1 $264,391 $264,391 l $0 , I I - ·-·- - --· t------- ··---+ $1,761,857 I $1,735,000 I $1,399,638 i $1,900.000 i' 9.5% I ·· · - --- ----l·· - - -·· -----------, -----·· - --- ·-+------ -···. ----- , - -- ·---i _$551,820 J $600,000 1 _ $?3-3~83 j _J61S,?O~~ 2So/~ I $112,894 I $105,000 1 $78,610 : $95 ,000 : -9.5% , -----!---- .L -- --- -·'- -- . . J $698,250 $680,000 $603,366 $89,163 $650,817 ' ~-- - $157,622 $169,937 : $29,047,189 i - FR ANCHISE FEES - ELECTR IC f- ···-- -----·---·--·--··-·-·-··-·-·---·-- 1 PUBLIC RECORDS REQUEST t- ------------------- - ---- -·· --·-· OTEHR FEE/ZONING-SITE PLAN RF\/IFW L -·- ·--····--· -·- -------- - c $10 7,896 $113 ,021 $29,0?S,63S i -------------· r----- ! I $474,490 ; FY2024: Budgeted Budgeted i $436.756 $208,425 $680,000 FY2023 vs. FY2024 ! Budgeted I (% Change) 9.5% 33.7% t--······ -212% $425 , ---•-·-··--···- $1,216,940 $896 $21,929 $1,394,685 $1,640 $22,892 G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $115,000 $31,0?S,?9? $1,040 I ----·- ·-··-·-····- ,. $107,125 $29,837,562 $120,542 $115,000 0% l 0% $33,901,414 I 9.1% f _j _ I I $140,542 I 27 .4% ~- - $1 8L,O i 76.9% ! - ' __ .... ! - - --! $1,550,000 I 24% I .. - - ----+--- ... . .. ... -~ $366 I 119% ; --[ ·---·-! -22.9% l Page 96 N a m e FY2 0 21 A c tu a l t-------------------------+------+--------1------+---------1------+------ OTHER FEES- ZONING HEARING $2,439 FY2022 Actual $0 FY2023 Budgeted $0 FY2023 Actual $0 FY2024 Budgeted Budgeted vs. FY2024 Budgeted (% Change) $0 FY2023 0% FINES - FORFEITURES $16,550 $7,365 $6,567 $9,153 $10,230 55.8% FINES- PROPERTY MAINTENANCE VIOLATIONS ------------------~-----+-------+-------t------t-------t---------1 PARKING FINES/ MIAMI DADE CLERK j $7,342 $9,007 $7,324 $8,804 $11,739 ---------------------+------1---------+-----+-------+-----1--------1 $4,102 $10,661 $8,800 $9,511 $12,682 $0 $4,200 $0 $1,250 $0 TRAFFIC FINES /MIAMI DADE CLERK 0% 60.3% 44.1% Total Permits, Fees, and Special i I I ,_-_---=As==s-e_s=s=m=e=n=t=s=====-------_-_-_-_-_-_~_--_---_--_------=+-;,-_~-$--1-,_3_7=8=•-5_1=9=:-_- __ s __ 1_,_s_7=8=•-1_9=7=:==$-~l-•-4=2_9 __ •_8=7=-6-+[-_-_-$-~--l~-~-•-"-_7~5-_,~,-----$=1,_7-_6_2~,-s __ o_1=:=-=--2-3=.3-:-~--' Intergovernmental Revenue i 1 +- --- -- -----1- H U RRICAN E IRMA ! $221,744 $90,886 $0 I $176,866 [ $0 >--------+---- ARPA GRANT I $0 $6,433,966 $0 I $0 $0 HURRICANE IAN 9.23.2022 $0 $0 $0 I $41,770 $0 -· ----+-----+-------1 STATE GRANT JAGC $2,582 $0 $0 1 $1,875 $0 STATE GRANT- UASI FIRE $15,427 $0 -.- -•·;-r----$-0-+----$-0---+----0-0_Yo __ t----------------------+------t---------+-------i- FDEP- FRDAP- LAKE PARK STATE GRANT ------+--------1 0% 0% 0% 0% $0 $50,000 I STATE REVENUE SHARING - MUNICIPAL -------------------+------- STATE REVENUE SHARING - HALF CENT SALES TAX $368,67S $Q 1-------------------1-------- STATE REVENUE SHARING - ALCOHOLIC BEVERAGE LICENSE STATE REVENUE SHARING - FIREFIGHTER SUPPLEMENT $1.078.774 I $471,563 i I I $1,337,956 $355,460 SURFSIDE BUILDING INCIDENT i-----------------·- ·- - -- --- GRANTCOVID 1-------------------- LOCAL REV SHARING, SCHOOL CROSSING GUARDS ----------------- -- - LOCAL REVENUE SHARING- LETTF --------- --- HURRICANE FLORENCE 9.14.2018 ____ .J.. _ HURRICANE MICHAEL 10.10.2018 r••----·------- Charges for Services $0 $0 $0 $333,604 0% $452,896 27.4% $1,232,203 $1,086,781 $1,630,172 32.3% $13,21$ I $17,075 --e-- ---- -+ - $11,682 $23,880 $16,242 $10,420 ------------------ --- ·- ------- . ---+------+-------+-----+---------t------l $212 $17,085 $0 $12,900 $84,813 $11,367 -30% $14,073 -176% $0 0% $294,413 ----1---------+1---------+-----+----------+-----+---··------· $20,057 $0 $69,461 $0 $40,685 $9,546 $45,565 $0 $60,753 0% 49.3% ---------+------+-------+------+---------t------l $969 $2,146 $2,307 $1,352 $1,803 $0 $47,244 $0 $0 $0 -21.8% 0% $0 $74,478 $0 $0 $0 1------------ ~--- ------+------+--------t------t------11--------+------- $2,027,538 $8,618,868 $1,663,982 $1,805,492 $2,171,064 Total Intergovernmental Revenue: 0% 30.5% -----·----------------+-----+-------------+------+-------1---·-- ----------- -· -----·----+-------+------+------+------•- _, $3,900 $1,500 $2,000 $1,200 $2,000 f----···--------------------t------t------+-------f------+-------+-------- $0 $800 $0 $0 $0 -------------------+------+--------------+------+--·----+-------- $165,001 $158,263 $163,654 $81,146 $161,146 1-----------------------+-----!------+------------1--------t------ $49,559 $105,702 $99,550 $109,417 $131,300 $581,760 $1,327,096 $1,344,751 $947,661 $1,250,000 -------------------+---------- ---------+---------+1---------+---------1------- $4,290 $6,700 $8,160 LOBBYST REGISTRATION QUALIFYING ELECTION FEES RESCUE TRANSPORT FEES COMM CENTER-POINT OF SALE COMM CENTER- COURSE REVENUE COMM CENTER-FACILITY RENTALS $952 $3,775 0% 0% -1.5% 31.9% -7% 90.2% COMM CENTER-MEMBERSHIPS $354,570 $611,056 $360,000 $433,171 $650,000 80.6% COMMUNITY CTR- SPORT PROGRAMS $293,417 $446,416 $425,000 $132,709 $159,251 -62.5% 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 97 I Name FY2021 I Actual I ! FY2024 ' I \Budgeted\ ' I {%, I : I Change) - -~~~z;;;~~~~ISTRATION -·- r - $9,000 1- - $73,365 I - - $~~,;;3 r - $~J3~0 ~--- -;;~s~+--~;6~;~ I -------- ------------·· ---------- s--·-·--··-···--·.._·--- -· -----,,------ --1-- -·: -·----·-----l-------1 1 $280 I $l,20S I $7,007 1 $700 I $840 1 -76.6% : ·---·---' ----- --··-·--·- - .. -·-+------·--·-··---+-----·· ---t---------+-------1 + $1,458,439 j __ $2,669,1~9 __ ~ $2,411,125 ,_ $1,717,565 , $2,36~:'.~~J---~-Bo/~ ; ! FINGERPRINTS Total Charges for Services: Miscellaneous Revenue L I MISCELLANEOUS REVENUE INTEREST INCOME DONATIONS & CONTRIBUTIONS Total Miscellaneous Revenue: -- ·1-·--- $77,709 $36,920 ,-- $3,651 --- . -·· ·- - -·--····- --- - ·-- - -t SALES/DISPOSITION OF FIXED ASSETS $0 . INSURANCE CLAIMS __ --~ __ $183,166 L _ Other Revenue Sources $70,886 F~o22] Actual I I ·, FY2023 l Budgeted i f FY2023 I I Actual - -i-_ --- -- _ -1--- _ ·t- $25,790 : $100,747 i $793,992 , I I +- $239,417 l $230,048 $1,849,502 $0 $0 $0 -·----·r --· i" $0 I $0 I $8,850 ·-· ---i- $0 $15,824 $77.679 L $342,826 I $330,195 $2,068,168 -- -- __ J_ - FY2024 ! FY2023 Budgeted I Budgeted vs. -1- -·-·-•·--+----- -- $212,092 ! 7118% ·- -· -·-·j--· -·-- - -- I $7,000,000 I 334.7% $Qi 0%1 1- .... -- --- -1 $0 I 0% $a I 0% $1,212,092 267.1% ~- -- Total Other Revenue Sources: ----·•·•--·•-· ---·--- ···+----·· ·-'. -· - -----+ - . l i, --· I-·- - ---t -- PROCEEDS FROM REFUNDING BONDS _ ~~~~~8,00_::_ $0 $0 $0 l __ _ $0 ! 0% 1 $11,ne,~_<?__~1---- $0_ __ __ _$~-t' $~ $0 I o~- $4S,332,e~1 __ -~-42,284,704 $36~=~-~~~~~-- -~~•-5_5-~•:61 I $41~4:.1~~~~:!o/~.J - ·--+· I : Total Revenue Source: Expenditures by Expense Type Budgeted and Historical Expenditures by Expense Type '£50 '£30 $20 s,o $0 e Capital Outlay e Grants and Aids e Other Uses Debt Service e Operating Expenses e Personnel Services jNa~e- -r-·-- - - l -- ---- ------- - ·-- ---· -··-··. - ----- - - I FY2021, FY2022 i FY2023 1 FY2023 I FY2024 FY2023 Budgeted vs. I Budgeted: I Actual Actual i Actual' Budgeted FY2024 Budgeted (% 1 1 I I I Change) I ! I I ! Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 98 N a m e F Y2 0 2 1 ! FY2022 FY2023 I FY2023 FY20241 FY2023 Budgeted vs. Actual I Actual Budgeted, Actual Budgeted! FY2024 Budgeted (% : Change) Expense Objects I I Personnel Services $17,634,302 $18,948,327 $21,472,536 $15,168,904 $22,940,760 6.8% Operating $9,915,891 $20,628,986 $13,243,560 $9,454,457 $17,078,556 29% Expenses Capital Outlay $205,861 $151,321 $85,846 $45,193 $0 l -100% Debt Service $13,453,302 $1,864,688 $2,014,833 $1,961,450 $1,311,302 -34.9% >--· -- ----- Grants and Aids $185,297 $21,130 $3S,000 $2,577 $35,000 ! 0% -- . I ·- Other Uses I $0 $0 $50,000 $0 i $50,000 1 0% I ----L..-._ - Total Expense ' $26,632,581 I $41,415,618 I I $41,394,653 I $41,614,451 $36,901,775 12.2% ' Objects: I ___l_ ---- ____I_ ___ ,. ' --------- ·------------1~------ - - - G V illa ge of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 99 Functional ResP-onsibilities The Transportation Fund receives a share of sales tax revenue from the state government to be used on the transportation system within the Village of Key Biscayne. A proportional share based on population of the half-cent sales tax levied in Miami-Dade County, of which 20% must be used for public transit projects. This is a special revenue fund used to account for specific revenues that are legally restricted to improve transit and traffic mobility. Oversight of this fund is primarily the function of the Administration. Transportation Fund Prior Year Significant AccomP-lishments • Accepting a Florida Department of Transportation (FDOT) Public Service Development Program Grant in the amount of $166,679 to expand the Village's On-Demand transit service • Increased fleet of vehicles from 5 to 6 to both reduce wait times and increase ridership • Increased ridership to over 7,000 passengers per month and 5,000 rides per month. Fiscal Year 24 Goal Based Actions • Increase fleet from 6 to 8 through utilization of the FOOT grant. • Transfer $250,000 to CIP Fund for Crandon Boulevard improvements, which include optimizing signal timings, improving multi-modal safety, and improving traffic mobility. • Apply for the FY 25 FOOT Public Service Development Program Grant to continue funding the additional transit vehicles. Summary The Village of Key Biscayne is projecting $l.22M of revenue in FY2024, which represents a 10.3% increase over the prior year. Budgeted expenditures are projected to increase by 19.9% or $227.SK to $l37M in FY2024. 'ti.SM $1M $SOOK to e Actual Revenue Source e cludgeted 1-ievenue sourco e Over Budget Revenue Source • Actual Expenditures • Budgeted Expenditures FY2017 FY2018 FY20l9 FY2020 FY2021 FY2022 FY2023 FY2024 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 100 R e v e n u e s b y S o u r c e Budgeted and Historical 2024 Revenues by Source $1.5 $1.25 $1 I u, .9 $0.75 ~ $0.5 $0.25 $0 I e Other Revenue Sources Miscellaneous Revenue e Taxes e Intergovernmental Revenue ------··---- " --- ...- - FY2024 ! FY2023 Budgeted Name FY2021 I F¥2022 FY2023 FY2023 Actual Actual Budgeted Actual Budgeted i vs. FY2024 Budgeted(% I Change) ··-·--- Revenue Source I -~------- .. -- ~-- -- ! Taxes i ----- --f-- ---- --·-· I ---- LOCAL OPTION 6 CENT TAX (MOTOR & ' $140,581 $150,078 $148,000 $116,846 $149,000 ! 0.7% DIESEL FUEL) ' ! ----------+--------- .-- - LOCAL OPTION 5 CENT TAX (MOTOR I i ' $53,315 $57,423 $55,000 $44,464 $56,000 18% FUEL ONLY) - -· -~· . - --+--- ---- Total Taxes: $193,896 $207,500 $203,000 $161,311 $205,000 1% ------- -- ·····-· -- ---- ------ -- ---- ------·- r------- Intergovernmental Revenue --· ---- ·-- --------- t--------- i------ -------- TRANSPORTATION SURTAX (80% $469,264 $582,353 $720,000 $429,939 $760,000 5.6% TRANSPORTATION) I ---- MDC TRANSPORTATION SURTAX 20% $0 $145,588 $180,000 $107,485 $190,000 5.6% -------- --- TRANSPORTATION SURTAX (20% $117,316 $0 $0 $0 $0 0% TRANSIT) ---- ------- --------- ----------- -------· -- COUNTY TOLL BRIDGE REVENUE $365,000 $0 $0 ; $0 $0 0% Total Intergovernmental Revenue: $951,580 $727,941 $900,000 $537,424 $950,000 5.6% -·--------··----- -- ·----------- ------------ -- ----·-· ----- -------- -----------·-------- I --------· --------~-- ------ -·· .. -----.--- --·----· ----- Miscellaneous Revenue INTEREST INCOME $0 $8,285 $400 $0 $62,476 I 15,518.9% -- Total Miscellaneous Revenue: $0 $8,285 $400 $0 $62,476 15,518.9% ' - -- ---- -- Other Revenue Sources TRANSFERS FROM CIP $0 $300,000 $0 $0 $0 0% -----· -·------ ·-·- -~--· -·-- G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 101 r----·-··-•-- 1 Name I FY2021 \ Actual I FY2022 Actual FY2023 Budgeted FY2023 Actual FY2024 ' FY2023 Budgeted Budgeted vs. FY2024 Budgeted(% r· -·-•---·- -···---- ··---·-·-----·- ----+--- ---+------+--- ---+-----+-- ---------r ---·-- Change) j I Total Other Revenue Sources: I $0 '. $300,000 $0 $0 ! $0 I 0% i ... --- --- -·--·--·-··-"- r---·---------··-i-•-------· ------···---.-----···------- -1- -------·----r·--------·-------- -----·· 1 , Total Revenue Source: \ $1,145,476 I $1,243,726 I $1,103,400 i $698,73S I $1,217,476 I 10.3% I -----------·---------------- --- ····•----·---------···-·--·--~- -----------------' ----- ------------- ._ -----~---l . l_ . ., J 8 Village of Key Biscayne I Proposed Budget Book 20241 Budget Hearing II Page 102 E x p e n d it u r e s b y E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $1.5 $1.25 S1 "' C _Q $0.75 ::;, $0.5 $0.25 so I I I I '" ,°' n<:> a.' r('i, ~, & '1," '1," c,v '1," <:>' --1..~<::, 4:--(v '<""' --1."' '<--\ '<--\ '<--\ '< '< .Personnel Services e Debt Service e Operating Expenses ---------- -- - -- ·r -:~--J ------- Name FY2021 FY2022I FY2023 FY2023 FY2024 FY2023 Actual I Actual Budgeted Actual Budgeted Budgeted vs. I FY2024 Budgeted(% -~---·j I Change) ----- Expense Objects I L-~--. --- Personnel Services _i -- SALARY ALLOCATION ! $0 $S7,384 $2S,000 $78,S32i $0 -100% --·- ·-·--· -+-·---·· TRANSPORTATION ALLOCATION OP $52,768 $24,206 $38,000 ADMIN EXPENSE $36,000 $21,497 I S.6% ·-·- ·---·-·- -- ---- - -- ------- S% TRANSIT ALLOCATION $0 $6,0Sl $9,000 $S,374 $9,S00 I S.6% I -·-- .. - -·. - ----- - ------- - --·-- TRANSIT ALLOCATION OF ADMIN $73,193 $0 $0 $0 $0 0% EXPENSE --- --- ~ ---- -- Total Personnel Services: $6S,961 $87,641 $70,000 $45,403 $47,500 -32.1% ------- -- -·· ·-·-· - - --- ------- Operating Expenses --- ---- --------·--· -----· TRANSIT ON DEMAND $0 $387,029 $830,000 $476,987 $830,000 0% -- TRANSIT PROJECTS - FREEBEE ON $327,137 $0 $0 $0 $0 0% DEMAND I .. --- TRANSIT PROJECTS - FREEBEE $98,497 $0 $0 $0 $0 0% CIRCULATOR ---------- --- --- ---------- ------ -----·--- OPERATING TRANSFER OUT (TO CIP $0 $300,000 $0 $0 $2S0,000 N/A FUND) -- -- ----- Total Operating Expenses: $419,628 $687,029 $830,000 $416,987 $1,080,000 30.1% -- -- Debt Service ---------- ----- ------ ~- PRINCIPAL - TRANSPORTATION TAX $21S,366 $220,62S $226,073 $226,013 $226,073 0% REFUNDING, SERIES 2071 - -------·- ----- --------------·----- 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 103 r-·- - ·--- --····- -- ------- --·- ! Name . I I FY2021! Actual I PRINCIPAL - ROAD IMPROVEMENT PHASE ' ~- Ill, 2006 INTEREST - TRANSPORTATION TAX 1 i REFUNDING, SERIES 2017 I 1-· --- -·---·-·--· -~ ------ ---------·-----·-- --- -+-- - INTEREST - ROAD IMPROVEMENT PHASE I - - -- - -- - -1- Ill, 2006 ·-····--·-·-·---·-··--··-··-··-· - ., ·---- ---·-- ·"·----------· - $24,776 FY20221 Actual, $704,556 $78,825 FY2023 I Budgeted i I I ·-i- - - e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $0 $74,772 ~;~;~·!------ ~~~24 T . . .. FY2023 I Actual I Budgeted J Budgeted vs. 1 , FY2024 I Budgeted {% I ! I Change): ___ J_ ·--- - -·-·-·--! 0% ! I $0 ! $70,569 $0 $74,772 $75,773 I $7,372 $0 , $0 $0 ----~- -----··- ----·-·----1-----·---------· -·'---·---·---· Total Debt Service: $596,606 ; $345,379 $240,785 · $236,582 I To_t_a_l _E_x_p_e~;e~~~~~~;~:_--_ _ _ ~-~ -= =- ----J-~~~~~~;S·~t ·_$~~:?~~~s- $1,~~~~~~-t~~~!,972 $240,785 0% ! 0% 0% 19.9% Page 104 Parks and Open Spaces Land Trust Fund Functional ResP-onsibilities The PROS Land Trust Fund was created in 2011 via Section 2-81 & 2-82 of the Code of O rdinances and presented as a separate fund in Fiscal Year 2018 to pro vide m ore transparency in our financial statem ents. The Trust Fund is funded annually from a 1% transfer of Ad-Valorem revenues from the General Fund pursuant to Ordinance 2016-5. Disbursem ents from the PRO S Lands Trust Fund shall be made only for the acquisition of properties which have been approved for purchase or lease by the Village Council, im provem ents to the property which enhance the recreational and open space purposed for which the land was acquired, and all costs associated with each acquisition such as appraisals, surveys, title search work, real property taxes, docum entary stam ps and surtax fees, and other transaction costs. Oversight of this fund is prim arily the function of the Parks & Recreation Director. Prior Year Significant AccomP-lishments • Maxim ize interest incom e on Fund assets as the Village continues to seek and identify potential land acquisitions to provide additional parks, green spaces, and green-based stormwater initiatives. Fiscal Year 24 Goal Based Actions • Continue to receive 1% of ad-valorem revenues and maxim ize interest incom e as the Village continues to seek and identify potential land acquisitions to provide additional parks, green spaces, and green based storm water initiatives. Summary $SM $4M $3M $2M $1M $0 ! • ! ! 8 Actual Revenue Source 8 Budgeted Revenue Source • Over Budget Revenue Source 8 Actual Expenditures Budgeted Expenditures •- ! ! FY2017 FY2018 FY20l9 FY2020 FY202l FY2022 FY2023 FY2024 0 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 105 R e v e n u e s b y S o u rc e Budgeted and Historical 2024 Revenues by Source $0.5 $0.4 $0.3 io.2 'SO. I $0 ,, ,'b ,°' <:y9 c' r':;v' ('fly !])' r:,' n" cc:, c::,v R/ r:, ..i_Ov '<..\_V <:-'- V ..i_'r ..,_n, ..i_Ov -,'" v.~1'" " " " " '< • Miscellaneous Revenue • Taxes 1Name FY2021. Actual. -••T FY2023 Budgeted: ' r- ----·--- - -----•- ---- --- Revenue Source Taxes 1% AD VALOR EM TRANSFER IN Total Taxes: r-· --- . -·- ·--·--·· . $252,429 -+- Miscellaneous Revenue INTEREST INCOME Total Miscellaneous Revenue: Total Revenue Source: $5,526 I - ·· t- $257,955 1 $5,526 l FY2022 ! Actual! I ----~, - . -- -•r-----,------ $252,429 , $252,468 .J _ $252,468 1 $37,645 $37,645 i - ·----1--------- --~-2!0~1~~ j $10,000 i f i----- - + I --·---·-r----. ··- ! $27 2,498 i $27 4,445 i $298.512 --- L ---l- ... ·-· $272,498 $274,44S '·-· ··-- $?9_!•~~~ _;_ __ i 1-- . ~-- . + $10,000 $170,72 1 ! $137,990 I t - ·-·i-··~----- ·----- ----~-- - ---- r---- -- ----· -- ---·-i··- -· FY2023 Actual! $170,721 $445,166 Expenditures by Expense Type FY2024 FY2023 Budgeted vs. : Budgeted FY2024 Budgeted (% ! Change), --- - -- -·-· -·--j $137,990 $436,502 9.5% 9.5% - -·· --- ! l,279.9% , - ... ·-·-- .. ··-··! 1,279.9% ........ i 54.5% I I G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 106 Budgeted and Historical Expenditures by Expense Type $5 $4 S3 " C .Q i $2 • Capital Outlay $1 $0 ! FY2021 Actua~~I FY2022 -;~~:~l-,;~~24. Budgeted - FY2023 undefined vs. FY2024 Budgeted (% Change) t-------------·---~··-~-·----···----+--·-------;.1 . , , __, Name Expense Objects ~-----------------+--·------..e-t j Capital Outlay --·-t ,.....----~-,--------+--- -----+-----------1 ~· CONTRACTUAL EXPENSES/LANDSCAPING I $69,127 $0 $0 f- T<rtal Capl<al O"<lay, I $s,,m $0 $0 ,- To,al Expen~ Objects, --=~ __:-: L : --,;;,,127_ ----~~- _ ... __ -_-_-_-_ $-_o-_~1-_-_-_-_-_-_~~---~--~---_- __ -i;~ 0% 0% e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 107 Fu n c tio n a l R e s P-o n sib ilitie s The Building Division's prim ary responsibility is the enfo rcem ent of the Florida Building Code. The division pro vides for the orderly pro cessing of perm its, perfo rm s inspections in a tim ely and safe manner, and ensures that construction com plies with the provisions of all applicable codes, and ensures that all construction work has received building permits. The Building Division verifies that contractors have the proper credentials and licenses to perfo rm work in the Village. Property owners and contractors that are working without perm its receive violation notices, fines, and penalties. Floodplain Managem ent is adm inistrated under the Building Division. Building Fund Prior Year's Significant AccomP-lishments • Issued 2,263 perm its, perfo rm ed 6,037 plan reviews, and conducted 7,007 inspections. • Fully im plem ented electro nic plans review and Accela Citizens Access por tal to im pro ve custom er service, plans review, permitting and inspection services. • Ensured com pliance with the 40-year certification program . • Im plem ented electronic plans review and Accela Citizens Access to im pro ve plans, perm it and inspection services Fiscal Year 24 Goal Based Actions • Continue to fo cus on buildr nq certification and safety to protect our residents and their property. • Com plete Com m unity Rating System through National Flood Insurance Pro gram to reduce rating from 8 to 6, while continuing to study opportunities for further reductions. • Renovate the Building Departm ent to im prove custom er service, m ake mor e efficient use of the office space, im prove worker productivity, and facilitate on-line docum ent review. Summary The Village of Key Biscayne is projecting $2.34M of revenue in FY2024, which represents a 18% increase over the prior year. Budgeted expenditures are projected to increase by 50% or $875.62K to $2.63M in FY2024. G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 108 $3M $25M $2M $1.SM $1M $SOOK $0 I e Actual Revenue Source Budgeted Revenue Source Over Budget Revenue Source e Actual Expenditures Budgeted Expenditures FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 109 R e v e n u e s b y S o u r c e Budgeted and Historical 2024 Revenues by Source $2.5 $2 SL5 $1 S0.5 so e Charges for Services • Miscellaneous Revenue • Permits, Fees, and Special Assessments !Name I i I 1· Revenue Source !·-···------- ---- ---- - Permits, Fees, and Special Assessments '. FY2021 r i I I - .. J_ --· Actual I FY2022 Actual' FY2023, Budgeted FY2023 Actual FY2024 FY2023 Budgeted ! Budgeted - t- vs. FY2024 Budgeted (% · Change)! . ' BUILDING PERMITS OTHER FEES - CERT OF OCCUPANCY BUILDING RECORD REQUEST BUILDING CODE VIOLATIONS Total Permits, Fees, and Special Assessments: Charges for Services SERV CHARGE- LIEN SEARCH Total Charges for Services: Miscellaneous Revenue f i MISCELLANEOUS REVENUES i INTEREST INCOME Total Miscellaneous Revenue: f ··- -- ··- --- - --- --- 1 Total _R.:ve_n':'._e So_ur_ce: $1,878,175 54.487 I ·• $0 i $12,06S $1,894,727 + -t-· . I I I $58,628 $58,628 $0 $0 $2,212,020 $3,856 $0 $16,700 $2,232,577 $37,2SS $37,255 $425 $4,737 $0 $5,162 $1,925,000 $1,998,402 ----+- ··-·--·-- -- 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II $3,500 ' $19,401 $0 $1,943,500 $40,000 $40,000 $500 $0 ' -~ - ·1 $500 ··l $3,353 t $16,481 j $2,037,638 I I l- $15,890 $15,890 $25 $0 : $2,250,360 j· -· i + $23,282 $0 $19,220 $2,292,862 - -+-·-- ------t- $20,187 . $20,,a? .l $27 $27,733 $25 I t --L----------· _, --• - -·--· -'- - ·---· _J -- ·-· ·---- --~- -·· ---·-•--- : $1,953,355 I $2,274,994 I $1,984,000 I $2,053,553 ' $2,340,809 ·-·j·-------··---L '···-- ·-··----L-··--·--·-··_L- -- -- -··---··'-. $27,760 16.9% 565.2% 0% 28.1% 18% -49.5% -49.5% -94.6% N/A 5,452% I - -- - -,;;.· I Page 110 E x p e n d it u r e s by E x p e n s e Ty p e Budgeted and Historical Expenditures by Expense Type $3 $2.5 $2 "' ! ! C ~ $1.5 :ei I Capital Outlay e Operating Expenses e Personnel Services $1 I $0.5 I so ~ ,<o re,'-°' r,,i' rv'1" [),'I, ~/ (l)" __,_o';' i' .J...(}~ --\~~ "<--'- __,_o, -1.,_'1,, ..;_'l: ~'I, '< '< '< '< '< '< --------- I "'""I FY2022 i -- Name FY2023 FY2023 FY2024 FY2023 Budgeted Actual Budgeted Actual Budgeted vs. FY2024 Actual Budgeted(% Change) --- Expense Objects --- Personnel Services - --------+-- -- SALARY ALLOCATION _ $0 I -$272.176 -$46,000 -$46,2S6 $96,000 -308.7% --------t---- $743,751 r- $993,663 •----- -- SALARIES AND WAGES $1,030,000 $820,251 $1,216,843 18.1% ---- 1- -·----- ~- OVERTIME $3,668 , $3,206 $6,000 $6,400 $6,000 0% ··---·----·------- ··---- - ----·-·------ OTHER PAY-LONGEVITY $0 $0 $9,000 $0 $10,000 11.1% BONUSES -·----·· ----- --- CELL PHONE/ CAR $10,225 $16,792 $13,000 $13,719 $13,000 0% ALLOWANCE -- - ---------·- VACATION. EXCESS $0 $12,977 $18,000 $16,696 $25,000 38.9% - - --- - -- COMPENSATED ABSENCES $25,931 $4,996 $0 $1,311 $0 0% PAYROLL TAXES $73,775 i $73,038 $82,000 $66,577 $94,000 14.6% ---- ---- ~-- RETIREMENT CONTRIBUTIONS $83,182 $88,788 $113,000 $87,531 $120,000 6.2% LIFE, HEALTH, DISABILITY $90,762 $129,888 $123,000 $104,175 $127,000 3.3% INSURANCE ---------·-- ---- ------- --- --- --- ----·-- ----- WORKERS COMPENSATION $10,932 $9,285 $8,000 $4,452 $10,000 25% -- UNEMPLOYMENT $2,622 $2,261 $0 $0 $0 0% COMPENSATION -----·-·- ------ SUN PASS $0 $0 $0 $0 $720 N/A Total Personnel Services: $1,044,848 $1,062,717 $1,3S6,000 $1,074,856 $1,718,563 26.7% -------------- Operating Expenses 1---- ]-~ -- -- $~- LEGAL CONSEL- BUILDING $0 $0 $20,939 $25,000 N/A - - . - --·· -· - ------· - - - - -- -- --- -- - -- - - -·- ------ - ...• I-. - - -· -- - ---- - -- ------ 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 111 , N a m e --------- -··1-·-· - ··-·· -- - r ·- FY202, . FY2022 I Actual Actual ' Budgeted I --+ I f· I PROF SERVICES-STRATEGIC PLANNING PROF SERVICES RECRUITING/HIRI NG CONTRACT SERVICES - FACILITY MGMT TRAVEL & PER DIEM COMMUNICATIONS POSTAGE & FREIGHT UTILITIES RENTALS & LEASES PROPERTY & LIABILITY INSURANCE REPAIRS & MAINTENANCE - VLLG HALL REPAIRS & MAINTENANCE VILLAGE HALL r .. j__ I OFFICE SUPPLIES OPERATING SUPPLIES IT EQUIPMENT <5000 AND SOFTWARE OPERATING SUPPLIES - UNIFORMS IT EQUIPM <5000 SUBSCRIPTIONS & MEMBERSHIPS TRAINING TUITION REIMBURSEMENT TRANSFER OUT TO CIP i Total Operating Expenses: i---- -------·----- Capital outlay IT EQUIPMENT >5000 L Total Capital Outlay: I ------- ----•--·--·. • I Total Expense Objects: t + ··-·-+-·---·-· -· $92,665 i $700,533 $750 $22,407 $670 - t - $9,676 I I- $355 ----·r- $13,776 $3,744 i ----t--- $25,770 $6,780 $0 I - r·--- $5,370 j --, $4,409 1 I I $2,775 I _$62 J_ $0 $0 l- .... ·-·-····--·- -+-------·-···-··. $9,275 $72,413 $7,810 $5,310 $9,095 $13,838 -------+- $3,044 I $500 $17,987 I $19,858 ' I ' I ___ ;_ $10,095 1----- $5,748 1----· $22,097 I $27,789 I -!--- $0 $0 +--- $9,992 $3,492 t · - --$;~i; T- $36.so2 . -- .... -+-- . - -·--· -· ----·· ---· $56,720 $65,577 I : - -- $~~~;3 1 - - -$~o.4s~t + ---1-- ·-· -- - -- 1 $7,798 ! $6,406 I -+- -------t- -- - - -t· - j $55,782 I $78,794 1 I I . - ---+- $320 I $777 $0 $985 $2,279 $0 $0 I $316,972 $385,093 --- ------ ,... -- ··- -- --1 . ' -- - ---- __ L _ - .. ·- :::-r--- - ----r- FY2023 , FY2023 I $745,000 $0 - ·--~-- - $33,500 $30,000 I $77,300 $500 1---- 1 $78,697 ---r $2,700 f $0 I ---,· $2,990 Actual, $62,033 $44 $9,137 $7,554 $7,628 $1,037 $70,767 $9,027 $70,700 f·--. $22,857 $0 r- $0 I $78,576 $45,366 $4,250 -~ $0 $46,947 ,· $959 $0 I $7,325 -- I FY2~;4 I Budgeted i I $730,000 $65,000 $13,486 I $4,650 ' $74,267 $7,700 $27,021 $36,23Lt I I r--- --- + FY2023 Budgeted : vs. FY2024 j Budgeted (% 1 ~h~~-g~}j -10.3% i I $0 : $3,10:1-. I ; $33,500 I - -r sss.ooo $77,300 $500 I $95,282 i L I $2,700 $0 $2,850 $2,950 I $7,930 $2,950 $0_ L. $0 r-··-- ·$; _, - l $0 $75,000 $375,000 ----- ·- ·j-· ~- ------- ----- - $39G,s8s $338,7s2 $909,640 I ···--·· -----· -----· , ... ··-------· ---+---- -- N/A ' 8.6% -12.4% 3.7%, 720% 5.9% 86.2% 66.3% 0% -11.2% 0% I 83.3% 0% 0% 21.1% 0% 0% -4.7% 0% 0% N/A 129.4% I 1· - ··-+--- i I i t - ${io;s+ $0 i -$0-r--- - $0 ---$;7·-·- -- -· -+ i - - - -l----- - t-- ·-- 1 $13,075 1 $0 , $0 i $0 $0 I 0% . -r- -- .. I ·;·· ·-----·--··--·'------··--,----····-···--·-· ·-t-·-·-·-·----- ··---- -- L.. ~1·!-7~'.'3~~-'.- ~~47,810 _1.__ $1,752,585 _ ! _ $1,413,607 i .. $2,628,203_]__ SO% 0% 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 112 F u n c tio n a l R e s P-o n sib ilitie s The Stormwater Utility Fund accounts for the financial resources received and allocated on behalf of the Stor m water Utility maintained by the Village of Key Biscayne. The funds are used to maintain the storm water system and drainage facilities located within the Village. This is a proprietary fund which fo cuses on the determ ination of operating incom e, changes in net assets, financial position and cash flows. Oversight of this fund is prim arily the function of the Public W or ks Department. Stormwater Fund Prior Year Significant AccomP-lishments • Im plem ented the new rate structure ordinance to pro vide more equity in the billing of stor m water fees using an im pervious area and trip generation approach • Entered into a loan agreem ent with the Florida Department of Environm ental Protection's (FDEP) Clean W ater State Revolving Loan Fund (CW SRF) for an am ount not to exceed $870,000 to co mplete the "Resilient Infrastructure Program Strategy and Integration Im plem entation Plan". • Solicited com petitive bids for stormwater maintenance services, well cleaning, and drainage im provem ent services and awarded three new contracts. • Maintained 700% of storm water system ahead of schedule, to help reduce roadway flooding. Maintenance consists of pum ping out solids from 747 catch basins and jetting 86,000 linear feet of piping. • Rehabilitated 4 wells located in the most flood prone areas. Fiscal Year 24 Goal Based Actions • Transfer $700,000 to the O P Fund for the form ulation and promotion of the Resilient Infrastructure and Adaptation Program • Transfer $305,252 to the CIP Fund for the Im medicate Flood Control & M itigatiori project to im prove catch basins and roadways. • Continue to monitor and sam ple the stormwater quality pilot project using under grate basket and UUF filters, to enhance the quality of discharge into Biscayne Bay. Summary The Village of Key Biscayne is projecting $2.lSM of revenue in FY2024, which represents a 17.4% increase over the prior year. Budgeted expenditures are projected to increase by 68.1% or $593.19K to $7.46M in FY2024. e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing 11 Page 113 $2 .S M $2 M $1 .S M $1 M $S O O K $0 I e Actual Revenue Source e Budgeted Revenue Source t) Over Budget Revenue Source e Actual Expenditures Cl Budgeted Expenditures e Over Budget Expenditures FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 114 R e v e n u e s b y S o u r c e Budgeted and Historical 2024 Revenues by Source $2.5 $2 $1.5 $1 $0.5 $0 • Miscellaneous Revenue e Charges for Services Name FY2021 Actual FY 2022 Actual FY2023 Budgeted FY2023 Actual FY2024: Budgeted I FY2023 Budgeted vs. FY2024 Budgeted (% Change) 1-------------+--·---·-r-----r- Revenue Source i r--C-h-a-rg_e_s_f_o_r_S_e_rv_i_c-es---+-·-·------··-··-t-------+!--------+-----·-- =---ST_O_R_M_W_A_T_E_R_F_E_E_S __ ,__$1_,s_2_2_,4_o_s~I __ $1,977,139 J _ _ _ $1_,8_2_1,_90_3 $_1_,8_3_1,_13_4-+---$2_,o_9_9_,o_7_3-+-------l-S_.2_%-l Total Charges for I I Services: $1,822,405 I $1,977,139 1 $1,821,903 $1,831,134 $2,099,073 i ·---· -----+------+--------+, ---------< -- -----------+----------< 15.2% I Miscellaneous Revenue _ =- =~ __·_--_·+-----·--+------•----·-- _, INTEREST INCOME _ -t--·-- JD _,_ $10,356 $7,500 $4,648 $48,796 550.6% ;~:~n~i:;ellaneous $0 $10,356 $7,500 $4,648 $48,796 550.6% ------+------+-------+-------+------··!---------··- --------~ --- ~--- -------- -------~--- -----------+--·--·---+-----·--··----< I Total Revenue Source: i $1,8_~,:~~ __ $1,987-,:_~ i_____ $1,829,403 .L_$1,83S,782 , $2,147,869 -~'..:~~- 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 115 Expenditures by Expense Type Budgeted and Historical Expenditures by Expense Type 12 I S!.5 I I -~ l e Capital Outlay Debt Service Personnel Services e Operating Expenses to.s - I - I I - I so I ,"- ,"' -\.I')~,°> ""' <:)~' ~cf}{} ()<Yr; x' ,i,"' c<:i c,v .J...ri;> (' --v --1_", --1_'1: --1_, ,, "' "' "' "' X ~ Name Expense Objects Personnel Services C ---- --- ------- - ---- ALLOCATION OF SALARY+ BENEFITS Total Personnel Services: Operating Expenses PROFESSIONAL SERVICES PROFESSIONAL SERVICES OPERATIONS & MAINTENANCE ADMINSTRATIVE EXPENSES STRUCTURAL IMPROVEMENTS STORMWATER DEPRECIATION EXPENSE TRANSFER OUT TO Cl P l... Total Operating Expenses: I I Capital Outlay FUTURE PROJECTS -- 2020 RESILIENCY BOND Total Capital Outlay: i -- FY2021 l \ Actual I I l -- -- ---------- l I - •- $163,44S $163,44S .L -------· -· I FY2022i Actual'. ' I - - --- ---- ---r -- - ---- -1 $251,389 $251,389 FY2023 Budgeted I I FY2023! Actual 1 I I - --- -1 i I + - ---+---- ----+-- $237,000 i $187,881 --•- l $237,000 : $187,881 1-- i +- $0 $22,000 , $0 r , - - -- -- ----1-- - --- - ~ i ,;;::: J '4346:: l ··· rnS.s:~ $305.2; l $21,59; j $45,642 I $30,000_ f_ - $642 $59,335 $0 $36,926 I ' I $0 j $420,873 I -- ~ . -- I I $3~0,000 _ ~ $246,57~-- ; $843,058 I $1,184,6S8 i T $0 ~- -·----- L __ $0 I $303,813 -+- t ______ J_ J___ - ssos.su I ~ --- --- __I j --t--- --- -- - - I $165,000 $108,150 $0 $0 $0 $157,960 $552,500 $571,976 --r- I + $0 : $0 j - . -- f---- --- --- ! $0 : $0 ·-4-------- ---- -- ' I i --- ---·-- _l ---- _j_ --------- --- - l ! FY2024 FY2023 Budgeted , Budgeted vs. FY2024 1 Budgeted (% j Change) 1 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II $278,000 $278,000 , i r- $40,000 81.8% $0 T 0% $448.soo l 33.8% -- $20,000 I --33.3% I $200,000 21.2% --1--- $0 0% 1 $405,252 N/A' $1,114,052 101.6% $0 ' $0 - . i -------I 17.3% 17.3% __ j ------·----·-- --- 0% 0% I Page 116 --·--- -- Name FY2021 FY2022 FY2023 FY2023 FY2024 FY2023 Budgeted Actual Actual Budgeted Actual Budgeted vs.FY2024 Budgeted{% : Change) Debt Service I ! INTEREST EXPENSE 2016 UTILITY $99,416 $90,481 $81,336 $40,668 $71,976 i -ll.S% REFUNDING $71,976 ! - Total Debt Service: $99,416 $90,481 $81,336 $40,668 -11.5% i -- i I T~tal Expense Objects: ___ $1,105,919 $1,830,341 $870,836 $800,525 $1,46~~~~-!L 68.1% -1--- ------ ·--- ---- G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 117 S o li d W a s t e F u n d Functional ResP-onsibilities The Solid W aste Fund accounts for the financial resources received and allocated on behalf of the Solid W aste services provided pursuant to Section 2-62 of the Code of Ordinances. The charges for services are used to contract solid waste, recycling, and bulk trash services for the Village's single-fa m ily residences and duplexes. This is a proprietary fund which focuses on the determ ination of operating incom e, changes in net assets, financial position and cash flows. Oversight of this fund is primarily the function of the Public W orks Departm ent. Prior Year Significant AccomP-lishments • Approved resolution with existing vendor to extend contract for 2 m ore years and pro vide trash rem oval and recycling services. Fiscal Year 24 Goal Based Actions • Reduce solid waste output, ensure proper recycling through vendor accountability and public education. • Explore franchise fee opportunities and bring lower cost services to com m ercial and condo entities. Summary The Village of Key Biscayne is projecting $1.0SM of revenue in FY2024, which represents a 5.3% increase over the prior year. Budgeted expenditures are projected to decrease by 5.3% or $53K to $956.SK in FY2024. '5l.2 SM $1M S750V $SOOK $2SOK $0 e Actual Revenue Source e Budgeted Revenue Source e Over Budget Revenue Source e Actual Expenditures - Budgeted Expenditures FV2OI7 FY2018 FV2019 FY2O2O FV2O21 FY2O22 FY2O23 FY2O2t, Revenues by Source e Village of Key Biscayne I Proposed Budget Book 20241 Budget Hearing II Page 118 Budgeted and Historical 2024 Revenues by Source Sl.25 $1 $0.7 5 $0 .5 $0 .2 5 $0 • M iscellaneous Revenue • Charges for Serv ices - Name FY2021 FY202 Actual Actua Revenue Source Charges for Services ... SOLID WASTE $1,044,734 $950,677 REVENUE I - - OTHER REVENUE $51,922 $61,296 -- ·------l,. ---- Total Charges for I $1,096,656 r $1,011,972 Services: I .... -----~---- . ·- ·+-·--·-· .. - - Miscellaneous Revenue I l - J. _____ - -- --- - INTEREST INCOME ; $0 $2,869 ----- . ------ ---t- Total Miscellaneous i $0 ! $2,869 Revenue: I I --- ---·· 2 I ---,--- FY2023 FY2023 FY2024 I FY2023 Budgeted vs. Budgeted Actual 1 Budgeted FY2024 Budgeted (% --- ------ +- Change) -------- --------- -- -------- $992,846 $1,018,687 $1,020,973 2.8% $5,000 $4,039 $S,000 0% $997,846 $1,022,726 $1,025,973 2.8% ; Total Revenue Source: ·-$1,096,656 t $1,014,841 L __ ---- ___i_ i_ ------- $0 $1,983 $25,188 N/A $0 $1,983 $25,188 N/A ---- $997,846 $1,024,709 -· $1,051,161 l. ---·-· 5.3% -------- ------·-·- e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 119 E x p e n d it u r e s by Expense Type Budgeted and Historical Expenditures by Expense Type sr.as SI :S0.75 V, _Q so.s S0.25 so '<_,'1.,cf.· ,<o --\<)~..._O:J oc:, ~ri,,' oo, ,f} X' --l,15' cc:,v <::,' ,,_-lo;' _,_,, .;_'!, -I.'!, _,_o, '< '< '< '< '< '( e Personnel Serv ices e Operating Expenses !Name FY2021 Actual -·--- - -- I FY2022' Actual. ~---- Expense Objects Personnel Services --·--t- - A L L O C A T IO N O F SA L A R IE S Total Personnel Services: Operating Expenses C O N TR A C T U A L ! S ER V IC E S t; f· -----· - ------ ···-· ------· i C R E D IT C A R D FE E S . ~--·-· - --- - B A N K C H A R G E S ~ - Total Operating Expenses: I I•--- r-- ---- - --! j- 1 $47,433 I $47,433 $0 - t·· $939,842 $57,384 $57,384 ' I $930,925~-- $857,SOS -1-- $8,917 · $4,lL,6 1 ---- - . -4 $2,173 I .. ---- -- ..... I $863,824 FY2023 FY2023. Budgeted I Actual : +---- .. - t·· - -+- --- - -- -t- i -·-i- $57,000 ; $57,000 $952,500 $44,214 $44,214 $697,847 FY2024 , FY2023 Budgeted vs. i Budgeted I FY2024 Budgeted (% I Change)\ - ~----- -------· -.... · 1 . ·f $62,000 $62,000 8.8% 8.8% i -!- I --~ $943,000 $694,608 1 $885,000 , -6.2% $9,5~0 -~----$3,23;+---------$9,50;-j-- -------- -;-~;-j - . + ·- . -- - ·! --· - . --!-- -· - .- ----- ---- - . - I $0 $0 $_0 + -·-- ----- .. 0% i $894,500 -6.1% i . - ----- -·--- ·--·- -- --- Total Expense Objects: I J -····· ---··- j .----··----· ... I. _ $1,0~9,500 _j_ _ $!~2,061 _\ G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II -- --· - - -r $956,500 L -S.3% Page 120 C a p i t a l I m p r o v e m e n t P l a n F u n d Fu n ction a l R e sP-o nsibili tie s The Capital Project Pro gram fund is used to account for financial resources used fo r the acquisition of capital assets or the construction of m ajor capital facilities other than those accounted for in proprietary funds or in the Transportation Fund. The Capital Im provem ents Pro gram fund generally receives an annual budget transfer of surplus funds from the General Fund. Oversight of this fund is prim arily the function of the Adm inistration. Summary The Village of Key Biscayne is projecting N/A of revenue in FY2024, w hich represents a 0% increase over the prior year. Budgeted expenditures are projected to increase by 0% or N/A to N/A in FY2 024. $15M $12.SM $lOM $7.SM $SM $2.SM $0 FY2022 I FY2023 Revenues by Source 0 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II e Actual Revenue Source e Budgeted Revenue Source Over Budget Revenue Source e Actual Expenditures Budgeted Expenditures Page 121 Budgeted and Historical 2024 Revenues by Source 512.5 SIO 57.5 "' C .Q • Miscellaneous Revenue e Intergovernmental Revenue e Other Revenue Sources sz.s ',0 Expenditures by Expense Type Budgeted and Historical Expenditures by Expense Type $3.5 $3 S2,5 S2 $1 W.5 so 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II • Operating Expenses • Capital Outlay Page 122 C A P ITA L IM P R O V E M E N T S G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 123 C a p ita l Im p ro v e m e n t P ro g ra m Functional ResP-onsibilities The purpose of Capital Improvement Program (CIP) is to be a thoughtful and deliberate blueprint for sustaining and improving the Village's infrastructure and assets in alignment with the Village's strategic goals. The Village delivers CIP projects with a responsible and financially sound funding strategy. Each project in the CIP is categorized into the following focus areas. o Resiliency ! Stormwater, utility hardening, shoreline protection, sustainability initiatives, and alternative energy o Parks, Recreation, and Open Space ! Parks, open space, recreation, beach access paths, and athletics o Public Safety ! Fire and police projects and purchases to improve public safety o Vehicles and Equipment ! Administrative, information technology, and software upgrades and additions o Transportation ! Right-of-way including roads, pedestrian, and bicycle infrastructure o Facilities ! Village-owned and operated facility upgrades, additions, and major repairs. Prior Year Achievements and Highlights o Remediated and Constructed Paradise Park o Replaced the Entry Block Sign o Upgraded the Village Green Splash pad o Replaced the Community Center's Cardio Equipment o Replaced the Community Center's Pool Deck and Surface o Improved the Civic Center landscape o Improved Hampton Park o Procured a new Police Boat o Installed Village-wide Electric Vehicle Charging Stations o Patched and Painted the Community Center's Gymnasium o Replaced Village Police Fleet Vehicles o Retrofitted the Community Center's Lighting to LED o Replaced St. Agnes Sod and Lighting o Painted Amenities and Facilities Village-Wide o Designed Beach Park Renovation o Completed Annual Monitoring and Permitting of Beach and Dunes o Installed Village Security and Surveillance System Phases l and 2 o Improved the Harbor Drive and Crandon Blvd Intersection o Improved Key Colony and Crandon Blvd Intersection G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 124 C a p it a l Im p r o ve m e n t P la n FY 2 4 To t a l C a p it a l R e q u e s t e d $20,944,638 31 Capital Im provem ent Projects Total Funding Requested by Departm ent Total Funding Requested by Source • Athlet cs (0:-'.,) • Building {2%) • Community Center (o•,:,1 e Fire and Rescue !7?·,) e Parks and Recreation (7·:·'1) e Police (3"'.,) e Public Works (81%) TOTAL $75,00000 S375.000.00 $85.000.00 $1,413.000.00 Sl,438.900 00 SG03.00000 SlG.95·,,738.00 $20,944,638.00 • Appropriation (Stare/Federal) (4%) • Building Fund (2%) • Clean Water SRF l.oan (19%) e FY23 Carryforward (22%) e General Fund (13%) e Grant (33':,) e Stormwater Fund (Z·V,J e Transportation Fund (1%) • W1\SD Reimbursement (Lr%) TOTAL $900.000.00 '5375,000.00 S4,063.!74.00 $4,600,238.00 $2,750,000.00 S6.850,97L,_<)O $405,252.00 $250,000.00 $750,000.00 $20,944,638.00 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 125 FY 2 4 C a p it a l Im p r o v e m e n t P r oj e c t In f o r m a t io n Resiliency Formulate and Promote Resilient Infrastructure Program o Professional services for development of the integrated infrastructure plan (IIP) and overall resilient infrastructure and adaptation program (RIAP) for the Village. The program addresses all the Village's resilience related efforts. The primary effort is the design and construction of the stormwater, roadway, water, sewer, electrical, and telecommunications infrastructure improvements by phase Village-wide. The program also addresses the Village's and Army Corps of Engineer's collaborative effort to develop an ocean-side and back-bay study which will allow the Village to be included in the Miami-Dade County shoreline protection program. ! Project Phase: Program Development and Planning ! Total Project Cost: TBD ! FY24 Funding Allocation: $1,630,194 ! FY24 Funding Sources: $500,000- FY23 carryforward funding, $100,00Q - Stormwater Fund, $570,194 - Clean W ater State Revolving Loan Fund for Planning, $330,000 - Resilient Florida Planning Grant, $130,000 - General Fund Design Zone l (K-8) Resilient Infrastructure and AdaQtation Program o Completion of Zone l (K-8) design includes the integration of the stormwater, roadway, water, sewer, electrical, and telecommunications infrastructure improvements in the first zone surrounding the K-8 school to achieve a "dig once" approach. ! Project Phase: Design ! To tal Project Cost: $5,415,300 ! FY24 Funding Allocation: $5,078,606 ! Funding Sources: $100,000 - FY23 carry forward funding, $3,492,980 - Clean Water State Revolving Loan Fund for Design, $885,626- Resilient Florida Implementation Grant, $600,000- estimated Miami-Dade Water and Sewer Department reimbursement Conduct USACE Back Bay: and Beach Feasibility: Study: o U.S. Army Corp of Engineers study of the Village's vulnerability from Biscayne Bay inundation and ocean- side beach erosion. ! Project Phase: Study ! Total Project Cost: TBD ! FY24 Funding Allocation: $750,000 ! FY24 Funding Sources: $750,000 - FY23 carryforward funding. Renourish Beach and Dunes o Design and construction of the FY24 beach renourishment for the Village's l.2 miles of oceanside coastline. Due to 2022 Hurricanes Ian and Nicole, the Village lost significant sand along its oceanside shoreline. The beach and dunes serve as the Village's first line of defense against storm surge. This renourishment is expedited to address the Village's need to fortify its oceanside shoreline because of the 2022 storms. ! Project Phase: Design and Construction ! Tot al ProjP.r.t Cost: TR[; ! FY24 Funding Allocation: $1,868,050 ! FY24 Funding Sources: $500,000 - FY23 carryforward funding, $918,050 - Beach Management Funding Assistance Program Grant, $450,000- State Appropriation. Beach and Dune Monitoring and Permitting o Each year, the Village is responsible for monitoring the conditions of the beach (oceanside shoreline) to be compliant with the permit associated with the most recent beach renourishment. ! Project Phase: Monitoring ! To tal Project Cost: $100,000 ! FY24 Funding Allocation: $100,000 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 126 ! FY24 Funding Sources: $700,000 - FY23 carryf orw ard funding Perfo rm Im m ediate Flood Control & Mitigation - Areas A, ... EL~. & E a Redesigning catch basins to be clear of debris and reconstructing segm ents of roadways to guide water into drains. This project w ill allow flood w ater to recede faster and cause less disruption. Milling and repaving select roadw ays w ill create a crow n effect, which w ill further direct water away from the road and enhance those streets w ith new pavem ent. The flood contro l projects will im prove stor m water infr astructure in the area south of W est McIntyre that includes W est W ood Drive, W est Mashta, parts of Fern w ood Road and interior streets in the vicinity (areas C and E). The projects will then move nor th of W est M cIntyre to W est Heather Drive, Allendale Road, and neighboring streets (areas A and B). Construction began in FY23 and w ill conclude in FY24. ! Project Phase: Construction ! To tal Project Cost: $7,700,000 (portion of project com pleted in FY23) ! FY24 Funding Allocation: $7,090,000 ! FY24 Funding Sources: $640,000- FY23 carryf orw ard funding, $450,000- State Appropriation Perfo rm Im m ediate Flood Control & M itigation - Area D a The design involves drainage im provem ents to the Gardens District area along East Enid Drive, Sunr ise Drive, Galen Drive, and Ocean Lane. The project addresses deficiencies in the exfiltration and conveyance capacity of the existing drainage system . The goal of this project is to prevent flood related dam age and allow em ergency responders to be able to access the area under m ore severe wet conditions. ! Project Phase: Design ! Total Project Cost: $3,052,520 ! FY24 Funding Allocation: $3,052,520 ! FY24 Funding Sources: $305,052- Storm w ater fun d, $2,747,268- Hazard Mitigation Grant Program Install Storm w ater Pum Q Back-UP- Generators a Pro cure and install tw o generators as the em ergency system fo r two pum p stations to reduce and/or m itigate the dam age that m ight otherw ise occur from severe weather or other hazards. The two pum p stations are located at Ocean Lane Drive and East Heather Drive. Back-up generators to be used in the event of prim ary generator fa ilur e during a flood event. ! Project Phase: Pro cure and Install ! To tal Project Cost: $790,790 ! FY24 Funding Allocation: $790,790 ! FY24 Funding Sources: $79,079 - FY23 carryf orward funding, $777,777 - Hazard Mitigation Grant Program Extend Sew er Lines from Sew.er Main a Select areas of the Village are not connected to the m ain sew er line. This project would wor k with Miam i- Dade W ater and Sew er Departm ent to connect these hom es to the sewer line. ! Project Phase: Design and Construction ! Total Projec;t Cost: $150,000 ! FY24 Funding Allocation: $750,000 ! FY24 Funding Sources: $150,000 - Miam i-Dade W ater and Sewer Departm ent Reim bursem ent Test Storm w ater W ater Quality tm orozemenr Technologies a Pilot project testing tw o diff erent stor m w ater system technologies designed to rem ove pollutants from storm w ater runoff prior to entering Biscayne Bay. ! Project Phase: Monitoring ! Total Project Cost: $275,216 (portion of project com pleted in FY23) ! FY24 Funding Allocation: $73 4,578 ! FY24 Funding Sources: $23,759 - FY23 carryf or ward funding, $710 ,879 - Biscayne Bay W ater Quality G rant (FDEP) Assess Green RO W Infr astructure Solutions 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 127 o Test the effectiveness of green infrastructure in the form of bioswales in the rights-of-way for reducing pollutants in stormwater runoff prior to entering cliscayne Bay via outfalls. ! Project Phase: Design, Construction, Monitoring ! Total Project Cost $6S0,0O0 ! FY24 Funding Allocation: $6S0,000 ! FY24 Funding Sources: $6S0,000 - Biscayne Bay Water Quality Grant (FDEP) DeveloR FeasibilitY. StudY. for Offshore Submerged Barrier o As a part of the Village's shoreline protection efforts, the Village is pursuing innovative solutions for the persistent erosion experienced on the oceanside shoreline. An offshore submerged barrier would function as a hybrid coral reef habitat and also attenuate the wave energy hitting the beach which causes erosion. ! Project Phase: Study ! To tal Project Cost TBD ! FY24 Funding Allocation: $800,000 ! FY24 Funding Sources: $800,000 - NOAA Climate Resilience Regional Challenge Grant Public Safety Install Village Wide SecuritY. and Surveillance SY.stem o Install access control system for Village facilities, cameras at beach access paths, and two new license plate readers (LPRs). ! Project Phase: Design and Construction ! To tal Project Cost: $248,000 ! FY24 Funding Allocation: $248,000 ! FY24 Funding Sources: $98,000 - FY23 carryforward funding, $7S0,000 - General Fund Transportation Reconstruct Harbor and Fernwood Traffic Circle o Redesign and construct improvements to the portion of Harbor Drive between Crandon Boulevard and Fernwood Road, including the traffic Circle. Improvements will address traffic congestion and circulation issues in the area. ! Project Phase: Design and Construction ! To tal Project Cost: $7S0,000 ! FY24 Funding Allocation: $7S0,000 ! FY24 Funding Sources: $750,000 - General Fund lmQrove Crandon Blvd o Projects will optimize signal timings, improve multi-modal safety, and mitigate traffic along Crandon Blvd. ! Project Phase: Design and Construction ! Total Project Cost On-going ! FY24 Funding Allocation: $480,000 ! FY24 Funding Sources: $200,000 - FY23 carryforward funding, $250,000 - Transportation Fund, $30,000 - Miami-Dade Transportation Planning Organization (TPO) grant. Construct Beach Access Path at Commodore Club South o Design and construction of public beach access path from Ocean Lane Drive to the oceanside shoreline along the southern edge of the Commodore Club South property. This path is one of five required by the Arm y Corps of Engineers for the Village to be included in the County's shoreline protection program. ! Project Phase: Design and Construction ! To tal Project Cost: $100,000 ! FY24 Funding Allocation: $100,000 ! FY24 Funding Sources: $100,000 - FY23 carryforward funding 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 128 Parks, Recreation and Open Space Reglace Basketball SY.stem s in Com m unitY. Center o Replace basketball hoop system in the com m unity center gym nasium . The existing system consistently m alfunctions. ! Project Phase: Construction ! Total Project Cost: $40,000 ! 40,000 • FY24 Funding Sources: $40,000 - FY23 carryf orward funding Reglace Lighting at St. Agnes Field o Replace field lights at St. Agnes School. The Village has an agreem ent with St. Agnes to maintain the athletic fields. The lighting at the fields is in need of replacem ent. ! Project Phase: Construction ! Total Project Cost $273,900 ! FY24 Funding Allocation: $273,900 ! FY24 Funding Sources: $273,900- FY23 carryf orward funding Rehabilitate Public Art o Several public art pieces throughout the Village need m ajor repair, replacem ent, and/or rehabilitation. This project w ould address at least one of the pieces' needs. ! Project Phase: Rehabilitation ! Total Project Cost: $140,000 ! FY24 Funding Allocation: $140,000 • FY24 Funding Sources: $140,000 - General Fund Reglace Under-5 PlaY.gro und on the Village Green o Scope of w ork includes dem olishing and rem oving the existlnq playgro und and designing and installing a new playgro und at Village Green Park for ages five and under. The playground will be creative in design, incor porate engaging equipm ent, meet current industry safety standards, serve children 5 and under, and effectively use the existing fo otprint of the space. • Project Phase: Design and Construction • Total Project Cost: $200,000 • FY24 Funding Allocation: $200,000 • FY24 Funding Sources: $87,500- FY23 carryfo rward funding, $112,500- Florida Recreation Developm ent Assistance Program (FRDAP) Grant lrr m rove Beach Park Phase l o Project w ill construct Phase l of the new design fo r Beach Park which was com pleted in FY23. Phase l incl udes renovating the pavilion, replacing the restroom buildings, rem oving the boardwalk ram p and repaving the cen tral area of the park, am ong other im provem ents. ! Project Phase: Construction ! To tal Project Cost: $825,000 ! FY24 Funding Allocation: $825,000 • FY24 Funding Sources: $825,000 - FY23 carryf orward funding ]m gro ve KeY. BiscaY.ne K-8 Center School O utdoor Athletic Facilities o Prim arily replace basketball court surface and install adjustable basketball hoops, am ong other im provem ents. ! Project Phase: Construction • Total Project Cost: $75,000 ! FY24 Funding Allocation: $75,000 ! FY24 Funding Sources: $75,000 - FY23 carryf orward funding G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 129 V e h icl e s a n d E q u ip m e n t Procure Two Fire Rescue Trucks a Purchase two fire rescue trucks to replace two trucks that have reached the end of their useful life. ! Project Phase: Procurement ! Total Project Cost: $1,200,000 ! FY24 Funding Allocation: $1,200,000 ! FY24 Funding Sources: $1,200,000 - General Fund ReQlace Village Fleet Vehicles a Purchase four new police vehicles and receive two vehicles ordered in FY23 that will be delivered in FY24. ! Project Phase: Procurement ! Total Project Cost: $355,000 ! FY24 Funding Allocation: $355,000 ! FY24 Funding Sources: $105,000 - FY23 carryforward funding, $250,000 - General Fund ReQlace Telehandler Forklift a Procure replacement telehandler forklift. ! Project Phase: Procurement ! To tal Project Cost: $130,000 ! FY24 Funding Allocation: $130,000 ! FY24 Funding Sources: $130,000 - General Fund Procure Fire DeQartment High Water Vehicle a Purchase a high-water vehicle for the Fire Department. ! Project Phase: Procurement ! Total Project Cost: $95,000 ! FY24 Funding Allocation: $95,000 ! FY24 Funding Sources: $95,000 - Donation to the Fire Department Facilities Renovate Fire Station's W omen's Locker Room and Restroom a Renovation of the women's locker room and restroom in the Fire Station will repair leaks and improve the functionality of the restroom for the fire fighters. ! Project Phase: Construction • To tal Project Cost $118,000 • FY24 Funding Allocation: $118,000 ! FY24 Funding Sources: $118,000- FY23 carryforward funding ReQair Community: Center Roof a Leaks have been identified and located and repairs will be made to the roof. • Project Phase: Construction • Total Project Cost: $45,000 ! FY24 Funding Allocation: $45,000 • FY24 Funding Sources: $45,000- FY23 carryforward funding lmorcze Building DeQartment Customer Service Areas a The Building Department's facilities including customer service areas and staff offices will undergo reconfiguration to optimize the space now that the Village has converted to electronic plan review and document storage no longer needs to take up as much room. Additionally, the carpet will be replaced, walls will be repainted, solar panel design and installation will be performed, and the customer service area will also be updated. ! Project Phase: Design Construction 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 130 ! Total Project Cost: $500,000 ! FY24 Funding Allocation: $375,000 ! FY24 Funding Sources: $375,000- Building Fund .!J.gdate Village Civic Center WaY-finding and Signagg o Redesign, update, and replace signage in the Village's Civic Center. ! Project Phase: Installation ! Total Project Cost: $50,000 ! FY24 Funding Allocation: $50,000 ! FY24 Funding Sources: $50,000- FY23 carryforward funding Table: FY24 Capital Improvement Plan FV24 CAPITAL PROJECTS I Rt>nou l'ish Se.ich and Dunes fnt om al fu nd i Sou rcH Ext ernal fund in Sotl rcot m3 carry forw ud """" Sta te & fed era l OtM r,fwuf ing TW IAl'UIUII Aflproprilltlons ~ur.ces Pro <ICt:Cc>st __ ! Formulate .-nd Promote Rl?\!llent Infrastructure &Adapfation Program S . St?<J,00£) _S_~a.9£._ 1 --~1!90 t----t----+S -~ S no,000 t__~!&l0,19_4 __ 1,-°""~go_Z~ooe~l~(K_·•~l R_~_,_ien_1_1,_r.a_u_ru_"_u,~•-&_M_,~P•_a1,_·on_P_,og~•-•m -+"S-~lOO=,OOO-=-a -----<-----+-----+----+S 3,49~,980 f S 885,626 L . _.. '·s . 600 ,000 S S,~ .. 41 _co_od_uc_,_uSA_CE_s_«_•_••~·,_•od_B,_a_ch_,,_,_sr~_,~i<v_Sl_udy~------<-S~-'~'~o,=oo~•+----+ . $ 75!J~. 500 ,000 S 918,050 S 450,000 $ 1,861 ,050 1 Beach and Dune Monitoring 100,000 +----+-----+----·!-- $ __ 100,000 _. 1 Perf orm lm m edia te flood Coo tr ol&M ltigation A reasA ,8 ,C ,&E ~~ 1 _S_ 30 5 , 252 , -------_-+_· . _ -~, 450,000 · S 1,090 ,000 z Perform Immedi ate Flood Coo l'°' & Miligalion Area 0 -:::.:~:_:"~,_::~•_;~~-'-~•_o~•_:-:::_:•~u_•:~•_:~,_~~;_;~m _•":'_:~•-•_~;'-:::_M~•:":'_,:-•_·•~•":'_G~e _ne-:::_,~"~o _~-:::_-:::_-:::_·.:_-:::_-:::_-:::_-:::_-:::_-:::_-:::_-:::_-=:~-=--:-.-:::.~"".:'."_'•_,t_-__ _ -~----~ ----+----+----+---''_'•_11-1-4- _ -"<2,..ro._,_s1_oon_w_><_oc_w_a1_«_Q~•-ality~lm_0p_ro_,e_m_,n_,_r,_,h_n_olo~g~ies __,~. -~'='·~"='+-----+----+----.;-----+----+'--~ll=O=·'=''+'----+----l~~J34,57S ~'t-"'-'-"_,o_,,_,, R _o_w_1_01_ra_s1,_uc_'"-"-'°-'-"'-'°"-'---------+-----+-----+-----+-----+-----+-- -----•~s~o-~ooo-+----+-----+$. 650,000 3 De velop Feasibility Study for Offshore Subm erged aanter 800 ,000 S 800,000 1 ln~UII Village W ide Sec urity and Su rveltlanc e Sys tem 98,000 S 1.50 ,000 248,000 2 Reconstruct H.a1bot itnd Fem wood Traffi c Orde 750 000 z lmp,o-,e Crandon Bo ulev ard Z00 ,000 2 Cons tni ,t Beach Access at Com mod ore Club South . . . . : .. 100 ,000 40,000 750 ,000 J0,000 t__~, $ 100 000 _,,_•eJ>l~"-'-""_...,._,_..,~"'-'-~-"-"-'•~ui~pm_,_,. - __ .,~•'-00'-t------+-~----+-~---+-----+-----t-'- 112,5-00 < 3 lmpr~ Beach Parlt. Pha !>e l 825 000 S Improve Key Bi~cayne Ji.-8 Center School Ouldoor Alhle!k Facilit/es 75,000 : .. 40,000 273 ,900 140,000 200,000 .,,~ 75,000 6-00,000 'S 600,000 _600,000_ .... --~-·-· s __ 1~~000 s 2s0.000 3ssooo . ...=t=======--~~~~~~~~~~~-----+----.-4-'-$'". -"'"''b".000=1-:·-----+-----+----+---+---+---+----+'-~u=•·ooo 95,000 9S,000 2 Renovate Fire Slalfon's Wom en's locker Room S 118,000 $ 118,000 . -"',-'~•p,_1_,c_=_m_oo~ky~c,_,_1t-e_,_Roo_r ~ S 45,000 S 45,000 ..,.•,-:~.:.-•~-;-"~-u~-:~~1 : 8~N~-;c ~:-;,-;,-•:-•,<_;-1~~-";;'-,,'-:~-,-~-':-:~';-"-~----+,, ,-,~o.ooo=+-,,---+----+----+-'--3-7~5·-000--+----+-----+-----+-----$·--4:• ________________ _,__T-"0'-'TccAc,Lc.--$_.:,4,!._S0,238 $ 2,750 ,000 $ 40 5,252 $ 250,00 0 375,000 4,0~,17 4 $ 6,850,974 $ 900 ,000 $ 750,000 $ 20,994,63 8 e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 131 FY 2 5 C a p it a l Im p r o v e m e n t P la n I I General S?9cial Rev, 1 Oean Water J I ' I I Grand Total I I Obligation (SW , Trans., State I Genera l Fund I I ZOZS Project list i Bond Building) R•v~lvirm- Fund Grants Other Construct Zone 1 (K-8) Resilient lnfrast~cture &A~Ptation Program Phase 1 t $ 12,000,000 $ 8,000,00 0 $ 4,000,000 $ 1,500,000 $ 25,S00,0-00 -~" Zone 2 Resilient Infrastructure and Adaptation Program $ 564,865 $ 7,908,11 5 $ 564,865 $ 564,865 $ 9,602,711 Develop Streetscape Oeslen Guldelines $ 200,000 $ 200,000 Replace St. Agnes Athletic Field Turf, Bleachers, & Fence ls 1,250,000 $ 1,250,000 Improve Crandon Blvd ,s 3,000,000 I $ 250,00 0 $ 3,250,000 Procure IT Equipment is iso.ooo I s 150,000 Upgrade Streetlights iS 250,000 . I $ 250,000 Construct Beach Access at Casa Del Mar $ 200,000 $ 200,000 Perform RtAP Management/Construction Management ,$ 500,000 I $ 500,000 ' $ 1,000,000 Conduct Feasibility Studv for Off-shore Submerged Barrier is 600,000 IS 600,000 Repair and Rehab Community Center Pl $ 2,500,000 : $ 2,500,000 Replace Roadway, Circle, and Crosswalk Pavers Village•Wide •$ 500,000 I I i !S 500,000 Replace Village Fleet Vehicles iS 100,000 I $ 300,0-00 Monitor Beach and Dunes $ 200,000 $ 200,000 Improve Beach Park s 600,000 $ 600,000 Replace Village Green Recreational Equipment $ 87,500 $ nz.soo $ 200,000 Improve Building Department Customer Service Areas $ 12 5,00 0 $ 125,0-00 Reolace Over S PlaVRround $ 250,000 $ zso.ooo $ 500 000 i Reolace Fire Fleet Vehicle s 40,000 $ 40,0-00 Improve Public Art $ 150,000 $ 1S0,000 ~ce Community Center Generator $ zso.ooo l $ 250,0-00 Grand Total $ 15,592,603 $ 15,850 ,000 $ 780,l5 2 $ 16,158,11 5 , $ .5,30 2,365 $ 6,!28,039 $ 54,2_!8,68~ FY26 Capital Improvement Plan I I j I I 2026 Project list I General Fun,d General Spec ial Rav. Clean Water i I I I Obligation (SW, 'rrens., Sta te I Bond Building} Revolving Fund Grants Oth er Grand Tot.al Construct Zone 1 (K~) Resilient Infrastructure & Adaptation Program Phase 21~~ . , $ 7,000,000 s 5,00 0,00 0 $ 1,500,00 0 $ rs.sco.ooc I Design Zone 2 Resilient Infrastructure & Adaptation Prouam IS 400,00 0 $ 2,000,000 $ 250,000 $ 250,00 0 s 2,900,000 Prepare Facilities for Recertification $ 500,00 0 $ 500,0-00 ' RIAP Management/Construction Management !S 578,813 $ 578,813 $ 1,157,626 , Monitor Beach and Dunes $ 200,00 0 $ 200,000 lmorove Crandon Blvd $ 2,750,000 s 250,00 0 $ 2,000,000 $ 5,000,0-00 , Reoave Roadways Village-Wide $ 1,200,000 ! $ 1,200,000 I Reolace MAST Athletic Field Turf s 1,750,000 i I 1$ 1,750,0-00 Connect Community Center ta Gravity Driven Sewer Svstem $ 11 0,000 : $ 11 0,0-00 Design Renovation for Beach Park Exterior Plaza $ 200,000 ; $ 200,000 Replace cardiac Monitors s 150,000 ! -···· l $ 150,000 Renovate Village Green Bathroom ls 300,000 I ' s 300,000 Reelace Building Department Vehicle !$ 50,000 • I !S 50,0-00 Reolace Fire Fleet Vehicle 'S 55,000 i $ 55,000 Replace Public Works Qepartment Vehicle ,$ 50,000 ' $ 50,000 Replace Village Plee t vernctes i$ 330,750 $ 330,750 Convert vmaie Hall and Fire Deeartment to LEO Ll~hting $ 350,000 , I $ 350,000 lmerove Public Art ls iso.ooo I ! $ 150,000 Replace Village Green Fitness Equipment $ 11 2,500 . i $ 87,500 $ 200,000 Grand Total $ 9,237,063 $ 578,813 $ 250,0-00 $ 9,000 ,0-00 $ 7,337,500 $ 1,750,000 $ 2s,153,37& I Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 132 FY2 7 C a p it a l Im p r o ve m e n t P la n I Gener al Speci al Rev. Clean Water I I I I General Fund Obligation (SW, Trans.. Sta te I 2027 Proiect List Bond Building) Revoh!j ng Fu nd Grants Other Grand Total Construct Zone 2 Resilient Infrastructure & Adaotation Proaram Phase 1 $ 8,500,000 S 10,000,00 0 s 1,000,000 $ 500,00 0 $ 20,00 0,000 , OeslS:n Zone 3 Resilient Infrastructure & Adaetatlon Program !$ 400,000 s 7,000,000 s 400,000 $ 400,000 $ 8,200000 , Renourish Beach and Dunes I $ 1,754,800 s 1,754,800 $ 3,509,600 ' lmorove Crandon Blvd Is 3,000,000 s 250,000 s 2,000,00 0 s 5,250,000 ' Renovate Beach Park Exterior Plaza !5 1,500,000 $ 1,500,000 I Monitor Beach and Dunes is 200,000 $ Z00,000 1 Replace Village Green Turf Fields IS 3,000,000 $ 3,000,000 ' RIAP Management/Construction Management Is 607,7 53 $ 607,753 $ 1,215,506 Prepare Facilities for Recertification !S 525,000 $ 525,000 Reolace Roadway, Circle, and Crosswalk Pavers 's 600,000 s 600,000 Construct Ott-shore Submerged Barrier/ Hybrid Reef I $ 15,000,000 s 15,000,000 Improve Public Art Is 160,000 s 160,000 Replace Villae:e Fleet Vehicles 'S 350,000 $ 350,000 GrandTotaf 1$ 10,342,753 $ 25,86 2,553 $ 250 ,000 $ 17 ,000,000 $ 51S4 ~ $ _900,000 $ 59,510,106 I FY28 Capital Improvement Plan I I I I I General Special Rev. Clean Water I Obligation (SW, Trans., Sta te 2028 Project List Ge ne ra l l:.U.n.P Bond Building! Revolvim< Fu nd Grants Other Grand Total Construct Zone 2 Resilient Infrastructure & Adaptation Program Phase 2 $ 11 ,000,000 $ 3,000,000 $ 1,000,00 0 $ 15,000,000 Design Zone 3 Resilient Infrastructure & Adaptation Program $ 400,000 $ 400,000 s 400,00 0 s 1,200,000 Monitor Beach and Dunes $ 200,00 0 $ 200,000 Repair and Rehab Community Center P2 $ 3,000,00 0 I $ 3,000,000 RIAP Management/construction Management ·s 63.8,141 $ 638,141 $ 1,276,282 Replace Rescue Stretchers $ 500,000 $ 500,000 Reolace Parks and Recreation Bus $ 300,000 $ 300,000 Develop Beach Raker Parkine: Facilitv $ 75,000 $ 75,000 ' Mill and Repave Calusa Park Roadwav .. $, 300,000 $ 300,000 Replace Fire Fleet Vehicle $ 70,000 $ 70,000 I Prepare Facilities for Recertification, $ 551,250 s 551,250 , Replace Community Center Strel)e:~h ECluipment s 400,000 s 400,000 Replace Parks Department Vehlcle $ 62,000 $ 62,000 · Replace Village Fleet Vehicles 'S 364,652 $ 364,652 I Replace Gymnasium Heers $ 500,000 $ 500,000 Replace Fire EngineJQUINT) $ 2,500,000 i IS 2,500,000 ' Improve Public ~rt s 165,000 $ 165,000 Reolace Fire ~.tatjorl Apparatus Room Doors iS 350,000 $ 350,000 Replace Community, Center Ca rd/a' Equipment $ 255,256 $ 255,256 Convert Park Lights to LED $ 200,000 s 200,000 ' Imerove Village Wide ungation Systems $ 400,000 $ 400,000 . __ Grand Total $ 11 ,231,299 $ 52,363,247. $ $ 1.1,000 ,000 s 3,400,000 $ 1,400,000 $ 21,s&9,440 I 8 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 133 FY 2 9 C a p it a l Im p r o v e m e n t P la n General Special Rev. OaanWater I I I I Obligation (SW, Trans.., State 2029 Proiect List I General Fund I Bond Buildingt Revolving Fund Grants Otller Gr-1nd Total l Construct Zone 3 Resilient Infrastructure & Adaptation Program Phase 1 I s 10 ,000,000 s 15,000,000 s 9,000,000 s 1,000,00 0 $ 35,000,000 ; Replace Roadway, Circle, and Crosswalk Pavers IS 700,000 $ 700,000 , Monitor Beach and Dunes IS 200,000 $ 200,000 RIAP Manasement/Construction Management '$ 700,000 $ 700,000 s 1,400,000 Improve Crandon Blvd !S 3,7 50,000 $ 250,00 0 s 2,000,000 $ 6,000,000 Repave Roadways Village-Wide IS 1,500,000 $ 1,500,000 Replace Building Department Vehicle iS 70,000 $ 70,000 Replace Fire Fleet Vehicle IS 70,000 $ 70,000 Replace Public Works Vehicle 's 70,000 I s 70,000 Improve Fire Rescue Training Tower :s 250,000 I s 250,000 Replace Village Fleet Vehicles iS 400,000 I $ 400,000 Renovate Calusa Park Plavhouse is 2,000,000 $ 1,600,00 0 $ 3,600,000 Replace Gymnasium Floors Is 500,000 $ 500,000 Improve Public Art !S 110,000 I $ 170,000. Grand Total Is 10,380,000 $ 10,1~,ooo $ 250,000 $ ·-1s.ooo,OOO $ i~,~o.oo_<!_ .1..__!,_000,QOO $ 49,930,000 1 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 134 A P P E N D IX e Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 135 G lo s s a ry Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit. Accounting System: The total structure of records and procedures that identify record, classify, and report information on the financial position and operations of a governmental unit or any of its funds, account groups, and organizational components. Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest) Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule. Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes. An appropriation is usually limited in amount and as to the time period within which it may be expended. Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities. Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS. Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes. Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management tool in evaluating the fiscal performance of a community. Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b) explanatory comments as to application of auditing procedures; (c) findings and opinions. It is almost always accompanied by a management letter which contains supplementary comments and recommendations. Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs. Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date. Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement (e.g., water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such im provements. The proportionate share may be paid in full or the property owner may request 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 136 th a t th e assesso rs ap p o rtio n th e bett erm e nt over 20 years. O ver the life of the bett erm ent, one y e a r's ap p o rtio n m e nt alo n g w ith on e year's co m m itt ed inte rest com p uted fro m O ctober l to O cto b e r l is ad d e d to th e tax bill un til th e bett erm e n t has bee n paid . Bond: A m e a n s to ra ise m o n ey th ro u g h th e issu an ce of d ebt. A bond issue r/borro w er pro m ises in w ritin g to re p ay a sp ecifi e d su m of m o n ey, altern ately referred to as fa ce valu e, par value or bond p rin c ip al, to th e b uy er of th e bo n d on a sp ecifie d futu re d ate (m aturity date), together w ith p e rio d ic in terest at a sp e cifi e d rate . T he term of a bond is alw ays greater than one year. (See N ote) Bond and Interest Record: (B o n d R e g iste r) - The perm an e nt and com p lete record m aintained by a tre asu re r fo r each b o n d issu e . It sh o w s th e am o un t of in te rest and princip al com ing du e each d ate an d all oth e r pe rtin e n t in fo rm atio n co n cern in g th e bo n d issue. Bonds Authorized and Unissued: B alan ce of a bo nd autho rization not yet sold . Up on com p letio n o r ab a n d o n m e nt of a proje ct, an y rem ain in g balan ce of au th o rized and un issu ed bond s m ay not b e use d fo r oth e r pu rp o ses, b u t m u st be rescin d e d by th e co m m u nity's leg islative body to be re m o v e d fro m co m m u n ity 's bo o ks. Bond Issue: G e n e rally , th e sale of a ce rtain nu m b e r of bo nd s at one tim e by a govern m ental un it. Bond Rating (Municipal): A cre d it ratin g assig n e d to a m u n icip ality to help investors assess the fu tu re ab ility, le g al ob lig atio n , an d w illin g n ess of the m u n icip ality (bon d issuer) to m ake tim ely d e b t se rv ice pay m e nts. Stated oth e rw ise, a ratin g h e lp s prospective investor s determ ine the level o f risk asso ciated w ith a g ive n fixed -in co m e in vestm en t. Ratin g ag encies, such as M oody's and Sta n d a rd an d Po o rs, use ratin g system s, w h ich de sig n ate a lett er or a co m b in atio n of lett ers and n u m e ra ls w h e re A A A is th e hig h e st ratin g an d C l is a very lo w rating . Budget: A plan fo r allo catin g reso u rces to sup p o rt particula r services, purp oses and functions over a sp e ci fie d pe rio d of tim e . (S e e Pe rfo rm an ce B u d g e t, Pro g ram B ud g et) Capital Assets: A ll re a l an d tan g ib le pro p e rty used in th e op e ratio n of govern m ent, w hich is not easily co n v e rted in to cash , an d has an in itial useful live exte nd ing beyond a single fin anci al re p o rtin g p e rio d . C a p ital assets in cl u d e lan d an d la nd im p ro vem ents; infr astructure such as road s, b rid g e s, w ate r an d se w er lin es; easem e nts: bu ild ing s and build ing im p ro vem ents; vehicl es, m a c h in e ry an d eq u·ip m e nt. C o m m u n ities typ ically d e fin e cap ital assets in term s of a m in im um u se fu l life an d a m in im u m in itial co st. (S ee Fixed A ssets) Capital Budget: A n ap p ro p riatio n or sp en d in g plan that uses borrow ing or direct outlay fo r cap ital o r fix e d asset im p ro vem e n ts. A m o n g oth e r in fo rm atio n, a cap ital bud g et sho uld id entify the m e th o d o f fi n a n cin g eac h re co m m e n d e d exp e n d iture , i.e ., tax levy or rates, an d id e ntify those ite m s th a t w ere n o t reco m m e n d e d . (Se e C ap ital A ssets, Fixed A ssets) Cash: C u rre n cy, co in , ch e c ks, po stal an d exp ress m o n e y ord ers and ban kers' draft s on hand or on d e p o sit w ith an off ic ial or ag e n t de sig n ated as custo d ian of cash and ban k dep osits. Cash Management: T he pro cess of m o n ito rin g th e eb b an d flow of m o ney in an out of m u nici pal ac co u n ts to e n su re cash availa b ility to pay bills and to fa cilitate deci sio ns on the need fo r short te rm b o rro w in g an d in vestm e n t of id le cash . G Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 137 C e rtific a te o f D e p o s it (C D ): A bank deposit evidenced by a negotiable or non-negotiable instrum ent, w hich pro vides on its fa ce that the am ount at such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain speci fied tim e, or upon notice in w riting. Classification of Real Property: Assessor s are required to classify all real property according to use into one of fo ur cl asses: residential, open space, com m erci al, and industrial. Having classified its real properties, local officials are perm itted to determ ine locally, w ithin lim itations established by statute and the Com m issioner of Revenue, w hat percentage of the tax burden is to be borne by each class of real pro perty and by personal pro perty owners. Collective Bargaining: The pro cess of negotiating workers' wages, hours, benefits, working conditions, etc., betw een an em ployer and som e or all of its em ployees, who are represented by a recognized labor union. regarding wages, hours and working conditions. Consumer Price Index: The statistical m easure of changes, if any, in the overall price level of consum er goods and services. The index is often called the "cost-of-living index." Cost-Benefit Analysis: A decision-m aking tool that allows a com parison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives. Debt Burden: The am ount of debt carried by an issuer usually expressed as a m easure of value (i.e., debt as a percentage of assessed value, debt per capita, etc.). Som etim es debt burden refers to debt service costs as a percentage of the total annual budget. Debt Service: The repaym ent cost, usually stated in annual term s and based on an amortization schedule, of the principal and interest on any particular bond issue. Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary com m itm ents that are chargeable to, but not yet paid from, a specific appropriation account. Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism fo r m unicipal services fo r w hich a fee is charged in exchange fo r goods or services. It allows a com m u nity to dem onstrate to the public the por tion of total costs of a service that is recovered thro ug h user charges and the portion that is subsidized by the tax levy , if any. W ith an enterprise fund, all costs of service delivery--direct, indirect, and capital co sts-are identified. This allows the com m unity to recover total service costs through user fees if it chooses. Enterprise accounting also enables com m unities to reserve the "surplus" or net assets unr estricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end. Services that m ay be treated as enterprises incl ude, but are not lim ited to, water, sewer, hospital, and airport services. Equalized Valuations (EQVs): The determ ination of the full and fair cash value of all property in the com m unity that is subject to local taxation. Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding sources necessary to support a com m unity's annual budget. (See Local Receipts) 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 138 Ex e m p tio n s: A d isch arg e , estab lished by statute, from the obligation to pay all or a portion of a pro p erty tax. Th e exem p tio n is availab le to particular categories of property or persons upon the tim e ly su b m issio n an d ap p ro val of an ap p licatio n to the assessors. Properties exem pt fro m tax atio n in cl u d e ho sp itals, sch ools, ho uses of w orship , and cultural institutions. Persons w ho m ay q u a lify fo r exe m p tio n s incl u d e disab led veterans, blind individuals, surviving spouses, and seniors. Ex p e n d itu re: A n o utlay of m oney m ad e by m u n icipalities to pro vide the program s and services w ith in th e ir ap p roved bu d g e t. F id u c ia ry Fu n d s: R e p o sitory of m oney held by a m un icipality in a trustee capaci ty or as an agent fo r in d iv id u als, p rivate org a n izatio ns, other govern m ental units, and other funds. These include p e n sio n (an d oth e r em p lo yee benefit) trust fun d s, investm ent trust funds, private- purpose trust fu n d s, an d ag e n cy fun d s. Fix e d As sets: Lo n g -lived, assets such as build in g s, eq u ipm ent and land obtained or contro lled as a resu lt o f past tran sactio n s o r circum stances. Fix e d C o sts: C o sts th at are le g a lly or contractually m an dated such as retirem ent, FICA/Social Se c u rity, in su ran ce , de bt se rvice costs or interest on lo ans. F lo at: T h e d iff ere n ce betw ee n the ban k balan ce fo r a local governm ent's account and its book b ala n ce at th e en d of th e day. The prim ary fa ctor creatin g float is cleari,ng tim e on checks and de p o sits. D e lays in rece iving de posit and w ithdraw al info rm ation also influence float. Fu ll Fa ith an d C re d it: A ple dg e of the gene ral taxing pow ers fo r the paym ent of govern m ental ob lig a tio n s. B o n d s carryin g such pledg es are usually referred to as general obligation or full fa ith an d cred it bo n d s. Fu n d : A n acco u n tin g en tity w ith a self-b aland ng set of accounts that are segregated fo r the p u rp o se of carry in g on id en tifi e d activities or att ain ing certain objectives in accordance w ith sp e cifi c reg u latio n s, restrictio ns , or lim itatio ns. Fu n d A cco u n ting : O rg an izing fin ancial records into m ultiple, segregated locations fo r m oney. A fun d is a d istin ct en tity w ith in th e m u n icip al govern m e nt in w hich financial resources and activity (asse ts, liab ilitie s, fun d balan ces, revenues, and expenditures) are accounted fo r independently in acco rd an ce w ith sp ecifi c reg u latio ns, restrictio ns or lim itations. Exam ples of funds incl ude the ge n e ral fu n d and en te rp rise fu n ds. Com m u n ities w ho se accounting records are organized ac co rd in g to th e U n ifo rm M u n icip al A cco unting System {UM A S) use m ultiple funds. G A S B 3 4 : A m ajo r pro n ou n cem e nt of the Govern m ental Accounting Standards Board that estab lish e s new crite ria on the fo rm and content of govern m ental financial statem ents. GASB 34 req u ire s a rep o rt o n overall fina ncial health, not ju st on individual funds. It requires m or e com plete in fo rm atio n on th e co st of delivering valu e estim ates on public infr astructure assets, such as brid g e s, ro ad , sew ers, etc. It also req u ires the presentation of a narrative statem ent the go ve rn m e n t's fin an cial pe rfo rm ance, trends an d prospects fo r the future. G A S B 4 5 : T h is is an o th er Govern m ental Accounting Standards Board m ajor pro nouncem ent that ea c h pu b lic en tity acco un t fo r and report other postem ploym ent benefits in its accounting state m e n ts. T h ro u g h actua rial an alysis, m u n icip alities m ust identify the true costs of the OPEB earn e d by em p lo yees ove r their estim ated years of actual service. 0 Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 139 G e n e ra l F u n d : The fund used to account for most financial resources and activities governed by the normal appropriation process. General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority. Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school district. Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds. Interest: Compensation paid or to be paid for the use of money, includtng amounts payable at periodic intervals or discounted at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months. Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always expressed in annual terms. Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term does not include fixed assets used in governmental operations. Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as opposed to a program budget. Local Aid: Revenue allocated by the state or counties to municipalities and school districts. Maturity Date: The date that the principal of a bond becomes due and payable in full. Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e., municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state and agencies of the state. Note: A short-term loan, typically with a maturity date of a year or less. Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as "personal services," "expenses," or "capital outlay." Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer. The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus. Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year. e Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 140 O v e r la p p in g D e b t: A co m m u n ity's p ro p o rtio n ate sha re of the debt incurred by an overlapp ing g o ve rn m e n t e n tity, su ch as a re g io n al sch o o l district, reg io na l transit autho rity, etc. Performance Budget: A bu d g e t th at stresses outp u t both in term s of econom y an d eff iciency. Principal: T he face am o u n t of a bo n d , excl u sive of accrue d interest. Program: A co m b in a tio n of activ itie s to acco m p lish an end . Program Budget: A bu d g e t th at re lates exp e n d itures to the pro g ram s they fund . T he em phasis of a p ro g ra m bu d g et is on outp u t. Purchased Services: T he cost of se rv ices th at are p ro vid e d by a vend or. Refunding of Debt: T ran sactio n w h e re on e bo n d issue is red e em ed and rep laced by a new bond issu e u n d e r co n d itio n s ge n e rally m o re fa vo rab le to th e issu e r. Reserve Fund: A n am o u n t set asid e an n u ally w ithin th e b ud g et of a tow n to pro vid e a fund ing so u rce fo r extrao rd in ary or un fo rese e n exp e n d itu res. Revaluation: T he assesso rs of eac h co m m u n ity are respo n sib le fo r develop ing a reasonable and re alistic p ro g ra m to ac h ie ve th e fair cash valu ation of pro p e rty in accordan ce w ith constitutional an d statu to ry re q u ire m e nts. T he natu re an d exte n t of that p ro g ram w ill depend on the assessors' an a ly sis an d co nsid e ratio n of m a n y fa cto rs, in cl u d ,ing , but no t lim ited to, the status of the existing valu atio n sy ste m , th e resu lts of an in -d e p th sales ratio stu d y, an d the accuracy of existing property re c o rd in fo rm a tio n . Revenue Anticipation Note (RAN): A sh o rt-te rm loan issued to be paid off by reven ues, such as tax co lle ctio n s an d state aid . RA N s are fu ll faith an d cred it ob lig atio ns. Revenue Bond: A b o nd payab le fro m an d se cu re d solely by sp ecific revenues and thereby not a fu ll fa ith an d cre d it ob lig atio n . Revolving Fund: A llo w s a co m m u n ity to raise revenu e s fr o m a specific service an d use those rev e n u e s w ith o u t ap p ro p riatio n to su p p o rt th e service. Sale of Real Estate Fund: A fun d estab lish e d to accou nt fo r the pro ceeds of the sale of m u n icip al re al estate o th e r th an p roceed s acq u ire d th ro u g h tax title fo recl osure. Stabilization Fund: A fun d de sig n e d to accu m u late am o u nts fo r cap ital and othe r future spend ing p u rp o ses, alth o ug h it m ay be ap p ro p riated fo r any law ful p u rpose. Surplus Revenue: T h e am o u n t by w h ich cash , acco unts rece ivab le, and other assets exceed lia b ilitie s an d reserve s. Tax Rate: T h e am o u n t of pro p e rty tax stated in term s of a un it of the m u nicip al tax base; fo r exam p le , $14 .8 0 p e r $1,0 0 0 of assesse d valu atio n of taxab le real an d personal pro p erty. Tax Title Foreclosure: T he pro ce d u re in itiated by a m u n icip ality to obtain legal title to real p ro p e rty alrea d y in tax title an d on w h ic h pro p e rty taxes are overd ue. G Village of Key Biscayne I Pro posed Budget Book 2024 I Budget Hearing II Page 141 T ru s t F u n d : In general, a fund fo r m oney donated or transferred to a m unicipality with specific instructions on its use. As custodian of trust funds, the treasurer invests and expends such tunds as stip ulated by trust agreem ents, as directed by the com m issioners of trust funds or by the com m unity's legislative body. Both princi pal and interest m ay be used if the trust is established as an expendable trust. For nonexpendable trust funds, only interest (not principal) m ay be expended as directed. Uncollected Funds: Recently deposited checks included in an acco unt's balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds m ay not be loaned or used as part of the bank's reserves and they are not available fo r disbursem ent.) Undesignated Fund Balance: Monies in the various govern m ent funds as of the end of the fiscal year that are neither encum bered nor reserved, and are therefo re available fo r expenditure once certified as part of free cash. Unreserved Fund Balance (Surplus Revenue Account): The am ount by which cash, accounts receivab le, and other assets exceed liabilities and restricted reserves. It is akin to a "stockholders' eq uity" account on a corporate balance sheet. It is not, how ever, available fo r appropriation in full because a portion of the assets listed as "accounts receivable" m ay be taxes receivable and uncollected. (See Free Cash) Valuation (100 Percent): The legal requirem ent that a com m unity's assessed value on property m ust reflect its m arket, or full and fair cash value. 8 Village of Key Biscayne I Proposed Budget Book 2024 I Budget Hearing II Page 142 M IA M I-D A D E S TA TE O F FL O R ID A C O U N TY O F M IA M I-D A D E : Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of VILLAGE OF KEY BISCAYNE - ORDINANCE . SECOND READING - SEPT. 26, 2023 in the XXXX Court, was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on 09/14/2023 Affiant further legal (~ GUILLERMO GARCIA personally known to me VILLAGE OF KEY BISCAYNE OFFICE OF THE VILLAGE CLERK PUBLIC NOTICE Notice is hereby given that the following ordinance will be considered on , Second Reading by the Village Council of the Village of Key Biscayne at a meeting to be held on Tuesday, September 26, 2023 at 6:30 p.m., in the ,Council Chamber, located at 560 Crandon Boulevard, Key Biscayne, Florida: AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA · ADOPTING THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024 PURSUANT TO SECTION 200.065, FLORIDA STATUTES (TRIM BILL); AND PROVIDING FOR AN EFFECTIVE DATE. ..-iif,:-'t\~:-.. ROSANA SALGADO \( 1/!' '/ Commission # 1-!H 336987 .,,J.l{-,..;--_. ·•,;:-,;,h'"°'i,c:'~--- Expires November 30, 2026 ·••,,f, ....... The proposed ordinance may be inspected by the public at the Office of the Village Clerk. Interested parties may appear in person at the Public f.-tearing and be heard with respect to the proposed Ordinance. Any person, wishing to address the Village Council on any item at this Public Hearing is · asked to register with the Vill_age Clerk prior to that item being heard. In accordance with the Americans with Disabiliti_es Act of 1990, all persons who are disabled and who need special accommodations to participate in this proceeding because of that disability should contact the Office of the Village Clerk, 88 West McIntyre Street, Suite 220, Key Biscayne, Florida 33149, telephone number (305) 365-5506, not later than two business days prior to such proceeding. Should any person desire to appeal any decision of the Village Council with respect to any matter to be considered at this meeting, that person shall insure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based (F.S. 286.0105). Comments of any interested party relative to this matter may be submitted in writing via email to publiccomments@keybiscayne.fl.gov or presented in person at the public hearing. 9/14' Jocelyn 8. Koch, Village Clerk 23-33/0000683201 M