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Home My Public Portal About2023 HML Public Outreach LLC_DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED 11/14/2023 DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED DocuSign Envelope ID: D1965508-FDA1-43C9-B893-96EC251FA1ED EXHIBIT A SCOPE OF SERVICES Objective: The goal of the RIAP immediate communications strategy is two-fold: (1) to inform and engage the community prior to the November 7 and late 2023/early 2024 public meetings, and (2) to provide staff support for Council updates prior to the upcoming discussions on AECOM’s continued design efforts for the Zone 1 project. This support includes reviewing language to council and providing feedback to ensure the technical information may be understood at all levels. The tasks and deliverables are designed to inform the community, invite them to participate and learn more, provide feedback, and to encourage them to sign-up to receive project information. Scope tasks/deliverables: Guiding Direction and Messaging: • Coordinate with staff and consultants to discuss RIAP messaging. • Collaborate with staff and consultants on the program management tracker/report. • Collaborate and support staff and consultants on the Vulnerability Assessment and USACE study by providing one-page summaries of work and latest information. Program Materials: • Develop call to action flyer informing community of RIAP and requesting resident sign ups to receive updates. Future updates will include informing the community of achieving project milestones, basic project educational facts, and highlighting successes and achievements. • Develop full page summary explainer of RIAP and opportunities to get involved. • Assist with outreach to community groups to provide brief updates to encourage meeting participation and group specific engagements. • Produce materials highlighting related project successes. Community Meeting & Council Workshops: • Develop public meeting flyers. • Develop social media schedule and content in lead up to meetings. • Develop eblast content in lead up to meetings. • Review and enhance meeting(s) presentation information with assistance from staff. • Provide public meeting support, such as assisting with sign in and facilitating with Q&A session. Website: • Review website and develop content (format and substance) to maintain consistent messaging across platforms. Documentation: • Document efforts through issues log, maintaining list of meetings/outreach events, and providing overall archive to staff.