HomeMy Public PortalAbout11-8180 Paul T. Sweeney Sponsored by: City Manager
Resolution No. 11-8180
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA,FLORIDA,TO AUTHORIZE THE CITE'MANAGER
TO ENTER INTO AN AGREEMENT WITH PAUL T. SWEENEY
FOR SPECIALIZED CONSULTING AND PROFESSIONAL
SERVICES, BEGINNING JANUARY 1, 2011 THROUGH
DECEMBER 31, 2011, IN AN AMOUNT NOT TO EXCEED SIXTY-
TWO THOUSAND FIVE HUNDRED DOLLARS($62,500),PAYABLE
FROM ACCOUNT NUMBER 36-521312; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Paul Sweeney Consultation provides professional services relating to critical
review of grants,proposals, funding opportunities, department needs and a management system to
support the scope of services available to the City of Opa-locka Police Department; and
WHEREAS,Resolution 10-8108,was previously approved for these services to be provided
for the benefit of the Police Department; and
WHEREAS, the City Commission of the City of Opa-locka desires to approve the
Resolution to authorize the City Manager to enter into and execute an Agreement with Paul T.
Sweeney; and
WHEREAS, the City Commission of the City of Opa-locka,authorizes the City Manager
to enter into an Agreement with Paul Sweeney based on an annual term, from January 1, 2011
through December 31,2011,in an amount not to exceed Sixty-Two Thousand Five Hundred Dollars
($62,500):
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Resolution No. 11-8180
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to enter into and execute an Agreement with Paul T. Sweeney for specialized
consulting and professional services from January 1,2011 through December 31,2011,in an amount
not to exceed Sixty-Two Thousand Five Hundred Dollars($62,500.00),payable from Account No.
36-521312, in substantially the form attached hereto.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 26"'day of January,2011.
RA TAY)OR
MAYO
tto: /
Deborah S. Irb
City Clerk
Approved as o form . d le.al su •t- cy:
e4 (1 V I
Jos;ph S. - ler
Ci , Atto ey
Moved by: MILLER
Seconded by: JOHNSON
Commission Vote: 3-2
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: NO
Mayor Taylor: NO
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Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner / Gail Miller
Aram ,
FROM: arance Patters.n,City anag
DATE: January 14,2011
RE: PROFESSIONAL AGREEMENT-RENEWAL
Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AND
EXECUTE AN AGREEMENT WITH PAUL T. SWEENEY FOR SPECIALIZED CONSULTING
AND PROFESSIONAL SERVICES JANUARY 1, 2011 — DECEMBER 31, 2011 IN AN
AMOUNT NOT TO EXCEED SIXTY FIVE THOUSAND FIVE HUNDRED DOLLARS
($62,500.00) PAYABLE FROM ACCOUNT NO.36-521312.
Description: Consultative and professional services as it relates to funding sources that will benefit
the Police Department.
Account Number: 36-521312, Other Professional Services
Financial Impact: Fiscal impact of$62,500.00 payable form account number 36-521312.
Implementation Time Line: Immediately
Legislative History: Resolution No. 10-8108
Recommendation(s): Staff recommends approval.
Analysis: Under the direction of the Chief of Police or his designee, the Provider will review existing
grant funding and establish a grants management system, identify funding opportunities, develop and
write grant proposals to address critical departmental needs, and provide all other professional
responsibilities and support as outlined in scope of services
ATTACHMENT(S):
1. Contract Agreement Draft _
2. Resolution Number: 10-8108 and old agreements(January 1—June 30,2010 and July
1—December 2010)
PREPARED BY: Clancy Huckleberry
END OF MEMORANDUM
7)0176Z
Agreement
To
Provide Specialized Consultative and Professional Services
To the Police Department of the City of Opa Locka, Florida
Herein represents a Professional Services Agreement between Paul T. Sweeney,
(hereinafter referred to as the "Consultant")having its principal office at 14076 S.W. 48th
Terrace Miami, FL 33175 and the City of Opa Locka, 780 Fisherman Street N.W., Opa-
Locka,Florida 33054 ("City").
A. General Conditions and Stipulations:
Consultant agrees to provide consultative and professional services and
perform such services according to the following conditions and stipulations:
1. To work under the direction and at the discretion of the Chief of Police or
his/her designee.
2. To carry out the tasks, activities, and assignments outlined in the Scope of
Services to the extent the constraints of this agreement allow.
3. That modification may be made to the Scope of Services at the discretion
of the Chief of Police and agreed to by the Consultant.
4. That the Consultant is an independent individual or organization, not an
employee of the Police Department, or the City of Opa Locka, and as such
is not entitled to any benefits normally accorded to employees, with the
exception that the Department will provide office space or an appropriate
work area in the Department facility as may be needed.
5. That any data, studies, reports, grants or other documents prepared or
obtained under this agreement shall be considered works for hire and shall
become the property of the City without restriction or limitation.
6. The Consultant agrees not to enter into any subcontracts, retain other
consultants, or assign, transfer or convey responsibility for any aspect of
the work to be completed under the Scope of Services, without prior
written consent of the City.
7. To comply with all Federal, State, County and Municipal laws,
ordinances, rules and regulations that may pertain to the services provided
under this executed agreement.
Page 1 of 4
B. Contract period:
1. The contract period shall begin on January 1, 2011 and end on December
31,2011.
2. It is anticipated that the Consultant will commit an average of 10 hours per
week during the contract period, but will maintain a reasonable degree of
flexibility in scheduling to meet the needs of the Department. However, the
total billable hours shall not exceed 1,000 hours.
3. The total dollar value of the contract shall not exceed$62,500.
4. The contract shall expire but may be renewed, extended, or modified prior to
the end of the contract period, in whole or in part, with mutual consent of the
City and the Consultant in the event the maximum billable hours or total
dollar value of the contract has been met.
C. Payments to Consultant:
1. Billable hours worked shall be documented by the Consultant on an
appropriate invoice, to be approved for payment by the Chief of Police and
submitted to the City Manager.
2. Payments may be made in accordance with the City's vendor payment
procedures. Payments shall include all hours worked during the reporting
period as reflected on the approved invoice. Payment shall be due within 30
days of the date submitted by the Consultant.
3. Payment shall be at the rate of$62.50 per hour.
D. Other Expenses for Which the City Shall Reimburse Consultant:
1. Costs for document reproduction, such as grant proposals.
2. Costs for any specialized computer software required by the Department
(excluding Microsoft Office products).
3. Actual expenses for travel outside Miami-Dade County required by the Police
Department, to include air and/or ground transportation, lodging and the meal
allowance rate approved for City employees.
Page 2 of 4
E. Indemnification:
Consultant shall indemnify and hold City harmless for any and all actions, claims,
injuries or damages resulting from any inappropriate action on the part of the
Consultant relating to work performed by Consultant during the period of this
contract.
F. Scope of Services.
Under the direction of the Chief of Police of the Opa Locka Police Department, or
his/her designee, the Consultant will conduct the consultative and administrative
support activities delineated below. It is understood that changes in focus or shifts
in priority regarding the order or urgency of activities to be undertaken are at the
discretion of the Department as is necessary to further the mission and goals of
the Department as articulated by the Chief and his/her management team.
Proposed activities include:
• Monitor the police grants management process to track implementation
activities to assure that all objectives, administrative reports, invoices,
timelines, and deliverables are accomplished in accordance with the deadlines
and other requirements of the funding source.
• Review relevant websites and other sources to identify potential funding
opportunities and advise the Chief of Police accordingly.
• Conduct research, outline grant concepts and prepare grants in consultation
with the Chief and other staff as appropriate to address police departmental
needs regarding personnel, equipment, materials, technologies, training, and
community crime prevention enhancements.
• At the direction of the Chief of Police, complete grant applications, write
grant proposals including narratives, budgets, timelines, implementation plans
and other supportive documentation as may be required.
• Provide other consultative services or activities as may be requested by the
Chief of Police and agreed to by the Consultant.
Page 3 of 4
IN WITNESS WHEREOF the parties have executed this agreement as set forth herein.
PROVIDER: CITY OF OPA-LOCKA, FLORIDA
By: By:
Name: Paul T. Sweeney Name: Clarance Patterson
Title: Consultant Title: City Manager
Date: Date:
Page 4 of 4
Sponsored by:City Manager
Resolution No.10-8108
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA,AUTHORIZE THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH PAUL
T. SWEENEY FOR SPECIALIZED CONSULTING AND
PROFESSIONAL SERVICES FROM JANUARY 1, 2010
THROUGH JUNE 30,2010, AND JULY 1, 2010 THROUGH
DECEMBER 31, 2010, IN AN AMOUNT NOT TO EXCEED
SIXTY-TWO THOUSAND FIVE HUNDRED DOLLARS
1062,500.00), PAYABLE FROM ACCOUNT NO 36-521312;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the professional services provided by Paul Sweeney Consultation provide
critical review of grants,proposals,funding opportunities,department needs and will also establish a
management system to support the scope of services available to the Police Department;and
WHEREAS,Resolutions 08-7224 and 08-7368,were previously approved for these services
to be provided for the benefit the Police Department;and
WHEREAS, the City Commission of the City of Opa-locka desires to approve the
Resolution to authorize the City Manager to enter into a Renewal Agreement with Paul T.Sweeney;
and
WHEREAS, the City Commission of the City of Opa-locka,authorizes the City Manager
to enter into the Renewal Agreement with Paul Sweeney based on semi-annual, 180 day terms,from
January 1, 2010 through June 30, 2010,and from July 1, 2010 through December 31,2010,in an
amount not to exceed sixty-two thousand five hundred dollars ($62,500.00):
nesotutian No.104108
NOW,THEREFORE,BE PP DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1.., The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to enter into an Agreement with Paul T.Sweeney for specialized consulting and
professional services from January 1, 2010 through June 30, 2010, and July 1, 2010 through
December 31, 2010, in an amount not to exceed Sixty-Two Thousand Five Hundred Dollars
($62,500.00),payable from Account No. 36-521312,in substantially the form attached hereto.
Section 3., This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 28 day of July,2010.
a4j1t4
JOSEPH L.KE Y
MAYOR
Attest 71
Deborah Ir - —
City Clerk
Approved as to form an, legal sufficiency:
'\1
•
•'e' I, Geller,Esq.
r Cit Attorney
Resolution No. Z9-810
Moved by: TAYLOR
Seconded by: fiOLMES
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson:YES
Commissioner Tydus: YES
Vice-Mayor Taylor. YES
Mayor Kelley: YES
15524600
Agreement
To
Provide Specialized Consultative and Professional Services
To the Police Department of the City of Opa Locka, Florida
Herein represents a Professional Services Agreement between Paul T. Sweeney,
(hereinafter referred to as the"Consultant")having its principal office at 14076 S.W.48th
Terrace Miami.FL 33175 and the City of Opa Locks, 780 Fisherman Street N.W., Opa-
Locka,Florida 33054("City").
A. General Conditions and Stipulations:
Consultant agrees to provide consultative and professional services and
perform such services according to the following conditions and stipulations:
I. To work under the direction and at the discretion of the Chief of Police or
his/her designee.
2. To carry out the tasks, activities, and assignments outlined in the Scope of
Services to the extent the constraints of this agreement allow.
3. That modification may be made to the Scope of Services at the discretion
of the Chief of Police and agreed to by the Consultant.
4. That the Consultant is an independent individual or organization, not an
employee of the Police Department,or the City of Opa Locka, and as such
is not entitled to any benefits normally accorded to employees, with the
exception that the Department will provide office space or an appropriate
work area in the Department facility as may be needed.
5. That any data, studies, reports, grants or other documents prepared or
obtained under this agreement shall be considered works for hire and shall
become the property of the City without restriction or limitation.
6. The Consultant agrees not to enter into any subcontracts, retain other
consultants, or assign, transfer or convey responsibility for any aspect of
the work to be completed under the Scope of Services, without prior
written consent of the City.
7_ To comply with all Federal, State, County and Municipal laws,
ordinances, rules and regulations that may pertain to the services provided
under this executed agreement.
Page 1 of 4
B. Contract period:
1. The contract period shall begin on January 1, 2010 and end on June 30,
2010.
2. It is anticipated that the Consultant will commit an average of 10 hours per
week during the contract period, but will maintain a reasonable degree of
flexibility in scheduling to meet the needs of the Department. However, the
total billable hours shall not exceed 500 hours.
3. The total dollar value of the contract shall not exceed 531,250.
4. The contract shall expire but may be renewed,extended, or modified prior to
the end of the contract period, in whole or in part, with mutual consent of the
City and the Consultant in the event the maximum billable hours or total
dollar value of the contract has been met.
C. Payments to Consultant:
1. Billable hours worked shall be documented by the Consultant on an
appropriate invoice, to be approved for payment by the Chief of Police and
submitted to the City Manager.
2. Payments may be made in accordance with the City's vendor payment
procedures. Payments shall include all hours worked during the reporting
period as reflected on the approved invoice. Payment shall be due within 30
days of the date submitted by the Consultant.
3. Payment shall be at the rate of$62.50 per hour.
D. Other Expenses for Which the City Shalt Reimburse Consultant:
1. Costs for document reproduction, such as grant proposals.
2. Costs for any specialized computer software required by the Department
(excluding Microsoft Office products).
3. Actual expenses for travel outside Miami-Dade County required by the Police
Department, to include air and/or ground transportation, lodging and the meal
allowance rate approved for City employees.
Page 2 of 4
IN WITNESS WHEREOF the parties have executed this agreement as set forth herein.
PROVIDER: CITY OF OPA-LOCKA, FLORIDA
■
„, • /1/
i 1 -7
By: 't ( / •-.17 A ) BY: .(. `7 ,...
I
Name: Paul T. Sweeney Name: Clarance Patterson
Title: Consultant Title: City Manager
Date: ,i3- /) 1 / is,:: Date:
i \ i)1 , tr`(, x.t\ (,' t C '( l,1 (1‘
1 ( , Af il lP,01
i
Attest:
,,( -- ,
rizTa _,
l S. `lrby, City Clerk
Page 4 of 4
Agreement
To
Provide Specialized Consultative and Professional Services
To the Police Department of the City of Opa Locka,Florida
Herein represents a Professional Services Agreement between Paul T. Sweeney
(hereinafter referred to as the"Consultant")having its principal office at 14076 S.W.48'
Terrace Miami, FL 33175 and the City of Opa Locke, 780 Fisherman Street N.W., Opa-
Locks,Florida 33054 ("City").
A. General Conditions and Stipulations:
Consultant agrees to provide consultative and professional services and
perform such services according to the following conditions and stipulations:
1. To work under the direction and at the discretion of the Chief of Police or
his/her designee.
2. To carry out the tasks,activities, and assignments outlined in the Scope of
Services to the extent the constraints of this agreement allow.
3. That modification may be made to the Scope of Services at the discretion
of the Chief of Police and agreed to by the Consultant.
4. That the Consultant is an independent individual or organization, not an
employee of the Police Department,or the City of Opa Locka,and as such
is not entitled to any benefits normally accorded to employees, with the
exception that the Department will provide office space or an appropriate
work area in the Department facility as may be needed.
5. That any data, studies, reports, grants or other documents prepared or
obtained under this agreement shall be considered works for hire and shall
become the property of the City without restriction or limitation.
6. The Consultant agrees not to enter into any subcontracts, retain other
consultants, or assign, transfer or convey responsibility for any aspect of
the work to be completed under the Scope of Services, without prior
written consent of the City.
7. To comply with all Federal, State, County and Municipal laws,
ordinances, rules and regulations that may pertain to the services provided
under this executed agreement.
Page 1of4
•
B. Contract period:
1. The contract period shall begin on July 1, 2010 and end on December 31,
2010.
2. It is anticipated that the Consultant will commit an average of 10 hours per
week during the contract period, but will maintain a reasonable degree of
flexibility in scheduling to meet the needs of the Department. However, the
total billable hours shall not exceed 500 hours.
3. The total dollar value of the contract shall not exceed$31,250.
4. The contract shall expire but may be renewed, extended, or modified prior to
the end of the contract period, in whole or in part, with mutual consent of the
City and the Consultant in the event the maximum billable hours or total
dollar value of the contract has been met.
C. Payments to Consultant:
1. Billable hours worked shall be documented by the Consultant on an
appropriate invoice, to be approved for payment by the Chief of Police and
submitted to the City Manager.
2. Payments may be made in accordance with the City's vendor payment
procedures. Payments shalt include all hours worked during the reporting
period as reflected on the approved invoice. Payment shall be due within 30
days of the date submitted by the Consultant.
3. Payment shall be at the rate of 562.50 per hour.
D. Other Expenses for Which the City Shall Reimburse Consultant:
1. Costs for document reproduction,such as grant proposals.
2. Costs for any specialized computer software required by the Department
(excluding Microsoft Office products).
3. Actual expenses for travel outside Miami-Dade County required by the Police
Department, to include air and/or ground transportation,lodging and the meal
allowance rate approved for City employees.
Page 2 of 4
E. Indemnification:
Consultant shall indemnify and hold City harmless for any and all actions, claims,
injuries or damages resulting from any action performed by Consultant during the
period of this contract.
P. Scone of Services.
Under the direction of the Chief of Police of the Opa Locka Police Department,or
his/her designee, the Consultant will conduct the consultative and administrative
support activities delineated below. It is understood that changes in focus or shifts
in priority regarding the order or urgency of activities to be undertaken are at the
discretion of the Department as is necessary to further the mission and goats of
the Department as articulated by the Chief and his/her management team.
Proposed activities include:
• Monitor the police grants management process to track implementation
activities to assure that all objectives, administrative reports, invoices,
timelines,and deliverables are accomplished in accordance with the deadlines
and other requirements of the funding source.
• Review relevant websites and other sources to identify potential funding
opportunities and advise the Chief of Police accordingly.
• Conduct research and outline grant concepts in consultation with the Chief
and other staff as appropriate to address police departmental needs regarding
personnel, equipment, materiel, technologies, training, and community crime
prevention enhancements.
• At the direction of the Chief of Police, complete grant applications, write
grant proposals including narratives, budgets,timelines, implementation plans
and other supportive documentation as may be required.
• Provide other consultative services or activities as may be requested by the
Chief of Police and agreed to by the Consultant.
Page 3 of 4
IN WITNESS WHEREOF the parties have executed this agreement as set forth herein.
PROVIDER: CITY OF OPA-LOCKA, FLORIDA
•
)
By: 7
By:
( ./
Name: Paul T. Sweeney Name: Clarance Patterson
Title: Consultant Title: City Manager
Date: / / 0 Date:
(If pi ')(t (1 )
! ' 1
Attest:
Deborah S. Irby, City Clerk
Page 4 of 4